Under general supervision of the Director of Finance to perform various clerical and secretarial tasks in support of the activities and operations of the Finance Department which includes providing administrative support to the finance and economic development departments. Deadlines and priorities are generally set by the department director and are inherent in the tasks to be performed. Tasks are of average difficulty and require some decisions and judgement about the approach or sequence of procedures used. Position requires extensive contact with the public in situations that dictate tactful and knowledgeable responses.
Incumbent is responsible to see that procedures are performed efficiently, accurately, and completely. Composes and types letters, memos, correspondence, and reports for Finance and Economic Development. Prepares department forms, orders supplies, schedules meetings and conference rooms, processes purchase orders and internal requests for purchasing, budget entry and Council agenda requests.
Answers telephone calls concerning finance and economic development. Acts as receptionist receives guests in the office for Finance and Economic Development, meeting rooms and office tenants. Opens mail; issues and reconciles purchase orders, requisitions, and payment authorizations; assists the general public with matters concerning, Finance and the Economic Development department. Assembles various mailings; maintains department records, and other department paperwork. Inputs and retrieves data into the computer; prepares and distributes various departmental reports; gathers specific information and prepares special reports as needed.
Prepares information in response to open records requests. Processes department staff receipts and credit cards in the computer system for payment as well as cash/ check receipts. From time-to-time, incumbent may be assigned to perform extra job duties that are directly, indirectly or completely unrelated to their normal job functions in the course of presenting the designated special event(s).
Hours: 8:00 am-5:00 pm Monday - Friday
Overtime as needed or necessary