JOB LISTING

Job ID: 3707
Location: San Diego

The California Court of Appeal, Fourth Appellate District (the Court), serving San Diego, Imperial, Riverside, Inyo, San Bernardino and Orange Counties, seeks an experienced individual to serve as its Clerk/Administrator.

Under the authority of the justices of the Court and the direction of the Administrative Presiding Justice, consistent with the law and rules of court, the Clerk/Administrator serves as the Court’s executive officer. This position plans and directs— with full authority and accountability — the management of the Office of the Clerk of the Court and all non-judicial administrative support activities for the Court in each of its three divisions, located in San Diego, Riverside and Santa Ana.

The Clerk/Administrator is an "at will" employee who serves at the pleasure of the justices of the Court.

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Duties include the following:

• Under the Court's direction, planning and implementing administrative and operational programs and policies, and revising policies as needed;
• Managing the Clerk’s Office staff, including recruitment, hiring, promotion, training, continuing education, and discipline;
• Managing assigned staff;
• Maintaining up-to date personnel policies, and consulting and providing support in a full range of human resource issues;
• Overseeing the operations of oral argument sessions under the Court’s direction;
• Developing and implementing plans for the Court’s outreach efforts, including planning special oral argument sessions and coordinating events with various bar associations, law schools and visiting groups;
• Developing, administering and monitoring the Court’s budget;
• Coordinating facility and space planning, and managing procurement of supplies and equipment for the Court;
• Coordinating services for the Court and its staff involving matters such as continuing education requirements, statements of economic interest, state bar memberships, etc.;
• Leading the promotion and development of enhanced information systems including: electronic filing and document management, web-based research applications, case management systems, telephone and videoconferencing systems and document duplication services.
• Coordinating Court security;
• Representing the Court in contract negotiations as needed and providing oversight of performance under contracts;
• Responding to public inquiries concerning the Court’s policies and procedures;
• Representing the Court within the judicial branch and to persons and entities outside the judicial branch, including the executive and legislative branches, on issues pertaining to the Court and its functions;
  
  The Clerk/Administrator is sometimes required to attend meetings or conferences outside normal working hours, work occasional evening and weekend hours, and to travel as necessitated by the needs of the Court.

The Clerk/Administrator should have the following education and experience: (1) a bachelor’s degree or equivalent, preferably in court administration or a related field, and six years of court management experience, including a minimum of four years of increasingly responsible management experience; or (2) three years as an Assistant Clerk/Administrator or Clerk of an appellate court, or four years as an Assistant Clerk. (A law degree or advanced degree in court administration is desirable and a law degree will substitute for two years of court management experience.)


The Clerk/Administrator should have knowledge of and/or experience regarding the following:

• The principles of organizational leadership, including goal setting, employee development, program implementation and development;
• Practices and trends in court, public, and business administration, including human resources, business services, information systems, finance, and security;
• Court organizations and functions;
• Practices and trends in the use of technology to facilitate judicial administration, internal operations, and public access to information;
• Policies and procedures associated with appeals before the Court;
• Functions, procedures, rules, and regulations of the Clerk’s Office;
• California Rules of Court and the rule-making process; and

Fiscal management and budgetary control.

The Clerk/Administrator must possess the highest level of ethics and integrity, and be able to:

• Undertake all duties described above in a timely manner while establishing and maintaining effective and professional rapport with the Court’s justices, staff attorneys, and administrative and clerical personnel, as well as with other public and private organizations;
• Manage programs and staff, often through subordinate supervisors;
• Develop and implement goals, objectives, and work standards;
• Establish an effective team atmosphere and provide leadership in solving problems in a collaborative and systematic fashion;
• Be a creative problem solver concerning, among other things, budget constraints, workload management and administrative challenges;
• Maintain fiscal, legal, and statistical records in a timely and well-organized fashion and prepare necessary summaries, reports, and minutes;
• Reason and communicate logically, creatively and effectively in order to analyze data and present ideas clearly both orally and in writing;
• Establish and achieve court-wide goals;
• Support and facilitate judicial branch initiatives; and
• Use initiative and independent judgment within general policy guidelines.

Please mention you learned of this employment opportunity on the Careers In Government website.

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This is a confidential recruitment and will be handled accordingly throughout the various stages of the process. Candidates should be aware that references will not be contacted until mutual interest has been established. This recruitment will be open until the position is filled.

Electronic submittals are strongly preferred and should be submitted using the "APPLY NOW" button below.


Submissions should include a cover letter, a separate document addressing the supplemental questionnaire (described below), a fully completed employment application with salary history, a comprehensive résumé, and professional references.

Written application packages may be sent to:

California Court of Appeal, Fourth Appellate District
750 B Street, Suite 300
San Diego, California 92101
Attn: Teresa Hart
Job Opening: #3707

SUPPLEMENTAL QUESTIONS:

A written answer to this supplemental questionnaire must be returned with the application. The response should be no more than three pages or approximately 1000 words.

1. Describe the size and nature of the organizations in which you have worked in a management capacity. Address the number and level of employees you directly supervised, the dollar amounts of the budget you administered, and your general approach to management. Give two examples of your creative problem solving efforts.

2. Describe your relevant experience and address why you qualify for the position, and why you are interested in the position.