Finance Director/City Treasurer

  • City of Willits
  • Willits, California
  • Nov 20, 2017
Full Time Accounting and Finance Executive
  • Salary: $78,448.20 - $97,738.14 Annually
  • Negotiable/DOQ: Yes
  • Phone: 707-459-7176
  • Apply By: Dec 29, 2017

Summary

The Finance Director/City Treasurer serves as the City’s primary financial officer and is responsible for executive leadership. This position works under the general direction of the City Manager to plan, direct, manage, organize, and supervise all accounting, financial, and treasury matters. This position is responsible for ensuring that short and long-range financial and budgetary planning, preparation, and reporting is conducted in accordance with governmental accounting and auditing, and financial reporting (GAAFR) principles. Management includes analyzing, developing, and recommending policies, procedures, and process improvements, for accounting systems, internal controls, and city-wide practices. The incumbent of this position must positively and actively support the City, the community, and fellow colleagues. Executive leadership positions are expected to conduct their business with integrity and shall serve as a positive example to others. Their relationships, behaviors, conversations, and actions, should reflect such service. This is an at-will, executive classification, which serves at the pleasure of the City Manager.

Job Description

The Finance Director/City Treasurer is a key member of the City of Willits staff, who serves the crucial and complex role of managing the work of the Finance Department, as well as the overall management of the City’s budgeting systems, processes, and procedures. The principal duty of this position is to ensure that the financial strategies support the broad aims of the City, while incorporating established accounting standard operating procedures and principles, andmaintaining complete accuracy and compliance with legal provisions and City policy. The Finance Director/City Treasurershall implement continuous financial auditing and control systems to monitor the ongoing performance of the City, its flow of funds, and adherence to the budget.

Special Instructions

  • Please mention you found this employment opportunity on the CareersInGovernment.com job board.

Job Requirements

TYPICAL DUTIES AND RESPONSIBILITIES:

  • Plan, organize, and direct all details of the City’s financial operations, including short term and long-range financial planning, operating and capital budget management, accounting, payroll, debt financing, lease-purchase programs, banking and investment management, purchasing, utility billing/collections, licensing, and financial grant management.
  • Plan, organize, and direct all details of the City’s treasury and cash management activities, including overseeing tax administration activities, banking services, disbursement activities, and investments. Management shall ensure activities are conducted in a manner that is in accordance with the budget, all applicable laws and regulations, and in a manner that emphasizes the safety of principal, liquidity, and return.

  •  Direct and participate in the development and implementation of fiscal policies, objectives and priorities.
  •  Plan, organize, and direct the investments of the city, associate agencies, and commissions.

  •  Prepare and present for approval to the Willits City Council, an annual budget, inclusive of full scale expenditures, income, salaries and benefits, individual departmental budgets, applicable financial plans, and other business documents as may be required from time to time.
  • Manage and oversee adopted budget, by implementing continuous financial audit and control systems, to monitor the performance of the City, its flow of funds, adherence to the budget, including the monitoring of anticipated revenues, collections, and expenditures.
  • Prepare and supervise the preparation of financial reports to State and Federal agencies as required.

  • Timely, regularly, and duly, prepare and present to the City Manager and City Council, budget performance reports and financial statements as required by all pertinent laws and regulations, and as deemed necessary from time to time by the City Manager and City Council.
  • Alert the City Manager and the City Council of any irregularity, lack of compliance, lack of adherence, lacunas and problems, whether actual or potential, concerning the financial systems, the financial operations, the financing plans, the accounting, the audits, the budgets and any other matter of a financial nature or which could or does have a financial implication.

  • Fully computerize and oversee the technology performance of all the above activities in a combined hardware-software and communications system which integrates with the other systems and departments city-wide.

  • Review and/or direct the activities of outside product suppliers, service suppliers, contracts, and grants, to ensure that expenditure activity is conducted in accordance with contract terms, purchasing procedures, grant terms and conditions, accepted municipal purchasing procedures, and sound internal controls.
  • Develop and maintain positive productive working relationships with vendors, service providers, banks, financial institutions, and capital markets with the aim of securing the funds necessary for the operations of the City and the attainment of its developmental goals and objectives.

  • Manage fixed asset inventory system.

  • Directs and manages the City’s accounting and bookkeeping systems and processes to ensure compliance with all reporting and accounting requirements and in preparation for and in response to,all audit requirements and annual audit process.

  • Prepare or direct the preparation of fund balance projections and perform other budget-related functions as assigned.

  • Administer transient occupancy tax and business license programs.

  • Research, analyze, prepare cost benefit analysis, and recommend alternatives for financing, City services, and capital projects, and advise the City Manager as appropriate.

  • Analyze Federal, State and Local legislation, to determine fiscal impact on the City.

  • Prepare or supervise the preparation of financial reports to State and Federal agencies.

  • Assist the City Manager, or designee, in contract negotiations through development of strategies and preparation of relevant financial information.

  • Analyze and develop recommendations on utility user fees and other charges for service as related to City costs.

  • Manage the financial reporting functions for the city, associate agencies, and commissions.

  • Administer assessment districts, special tax measures, bond issues, grant programs, and other indebtedness programs.

  • Manage understaff and participate in the hiring, training and educational development, evaluation, promotion, and disciplinary actions of such staff.

  • Develop and maintain positive, productive working relationships with all levels of staff, the City Council, and the community.

  • Provide staff support to the City Manager and City Council as required.

  • Initiate and engage in activities, whether financial or other, conducive to the health, growth, prospects, and fulfillment of the City’s goals and objectives to the best of your ability and with the appropriate dedication of time and efforts required. This is inclusive of involvement in internal and external activities, including City Council meetings, community involvement events, and personal growth activities.

Additional Information

DESIRABLE SKILLS, KNOWLEDGE, AND ABILITIES:

 Knowledge of:

  • Principles and practices of public finance administration, including accounting and auditing procedures, short and long-range financial forecasting, projections, analysis, fiscal reporting, and revenue and expenditure monitoring and reporting programs.
  • Principles of governmental operating and capital budgeting.
  • Principles of municipal organization, administration, budgeting, and purchasing. 
  • Local, State, and Federal laws and administrative regulations that affect municipal finance operations.
  • Cash management and investment principals.
  • Principals of civic involvement and responsibility.
  • Principals of customer service and professionalism.  
  • Principals of supervision, appropriate disciplinary action, training, and employee development.  
  • Principals of constructive communication and conflict resolution.  
  • Principals of technology systems and / or software as they relate to financial data.

Ability to:

  • Plan, organize, delegate, supervise, monitor, and evaluate the Finance Department functions and the work of the associated staff.  
  • Analyze and evaluate administrative and abstract accounting concepts and procedures.  
  • Devise new and/or revise existing policies and procedures to adapt to internal and external policy changes or legal mandates.  
  • Anticipate procedural or programmatic changes and select and assemble appropriate training materials for staff.  
  • Produce and manage the production of various comprehensive fiscal reports.  
  • Prepare or oversee the preparation and compilation of budgetary requirements to ensure completion of annual projected and adopted budgets.  
  • Read and understand contractual language.  
  • Understand and apply a wide range of Federal, State, and Local laws and regulations related to government fiscal operations.  
  • Analyze and interpret fiscal performance data, determine cash flow needs, and manage investments of City funds.  
  • Review legislation and advise on implications and applications.  
  • Prepare and present accurate financial forecasts, inclusive of expenditures and revenues for inventory, equipment, projects, delivery timeliness, labor, and benefits.  
  • Analyze and evaluate financial matters and exercise independent judgment in resolving issues.  
  • Direct financial system conversions.  
  • Select, supervise, train, evaluate, promote, discipline, support, and resolve conflicts between, subordinate staff.  
  • Develop and maintain effective and positive relationships with subordinate staff, City Manager, other department heads, public officials, the community, and other government and non-government agencies.  
  • Compose and present clear and concise reports.  
  • Make public oral presentations.  
  • Develop and/or implement the installation of automated systems and procedures.  
  • Develop methods for compilation and preparation of financial reports and statistical statements.  
  • Understand and utilize data processing and specialized accounting operations in developing and/or revising departmental and related citywide policies and procedures.  
  • Evaluate and interpret auditing, statistical, and legal reports and documents.  
  • Supervise central accounting operations.  
  • Prepare or oversee the preparation of various types of accounting records and reports.  
  • Coordinate staff training in areas of general office technology skills, accounting, and cost reimbursement methods and procedures.  
  • Coordinate the development and review of all fees and indirect cost rates.  
  • Exercise sound judgment in sensitive situations.

 

MINIMUM EDUCATION AND EXPERIENCE:

 Education:

A Bachelor’s degree, from an accredited four–year college or university, in accounting, finance, business administration, or other closely related field; and

 Experience:

Five or more years of progressively responsible experience in municipal government finance. The City Manager may, at his/her discretion, elect to relax the educational requirements if experience provides the required knowledge to effectively perform the duties of this position.

 PHYSICAL REQUIREMENTS:

Frequent sitting in office chair and walking/standing at counter, keyboarding; occasional bending, lifting of items of up to 30 pounds in weight, lifting/reaching above level of shoulders, driving motor vehicle, climbing flights of stairs.

 NOTICE:

The City Manager shall have the authority to waive or modify the required education and/or experience of this job classification.