If you are a current City of Olathe employee, please click this link to apply through your Workday account. Employment Type Part Time (20 to 29 hours with KPERS benefits) Job Summary Salary Range: $18.25- $23.39 hourly Are you ready to ignite your career in a dynamic, fast-paced environment? Join our team as Administrative Support II for the Logistics Division at Olathe Fire Department! We're on a quest to find someone with a knack for organization, a flair for fun, and a passion for supporting our heroes on the front lines. This is a part-time position expected to work between 20-29 hours per week. The position includes PTO. Key Responsibilities: Receive and route phone calls and voicemails for the Fire Administration staff and programs. Assist the public and provide information on departmental policies and procedures as required Perform a wide variety of general clerical work including maintenance of accurate and detailed files, logs, manuals, and records for ongoing departmental processes Assist with vendor utilization including workflows for coordinating services for the department Assist with coordination of logistics for special projects, meetings and events Support department participation in city-wide initiatives. Review current procedures to identify gaps and opportunities for improvement For more details, review the full job details and requirements below. The Administrative Support II position performs a wide variety of customer service and administrative duties related to daily operations. Duties may include handling a high volume of telephone calls, assisting customers with inquiries and resolving customer issues. The Administrative Support II is the second level of a four level career progression of Administrative Support I, II, III, & IV. Key Responsibilities Answers phones, refers calls, gives standard information in response to phone, email, and in-person inquiries; acts as back-up to other administrative positions. Copies and collates documents; sorts and distributes mail and other time sensitive material(s). Maintains files both public and confidential, distributes reports, and processes transactions into systems; types form letters, labels, mail merges and correspondence; proofreads information; schedules meetings; interviews, and other functions. Maintains professional communication with other city departments and personnel and various outside agencies. Qualifications Experience: One year of administrative or other relevant experience is required. Excellent computer skills are also required including Microsoft Office (Word & Excel), along with strong customer service and telephone skills. Education: A high school diploma or equivalent is required. Licenses & Certifications: None Language: Proficiency with verbal and written English language required. Additional proficiency with Spanish and American Sign Language preferred.
Apr 17, 2024
Part Time
If you are a current City of Olathe employee, please click this link to apply through your Workday account. Employment Type Part Time (20 to 29 hours with KPERS benefits) Job Summary Salary Range: $18.25- $23.39 hourly Are you ready to ignite your career in a dynamic, fast-paced environment? Join our team as Administrative Support II for the Logistics Division at Olathe Fire Department! We're on a quest to find someone with a knack for organization, a flair for fun, and a passion for supporting our heroes on the front lines. This is a part-time position expected to work between 20-29 hours per week. The position includes PTO. Key Responsibilities: Receive and route phone calls and voicemails for the Fire Administration staff and programs. Assist the public and provide information on departmental policies and procedures as required Perform a wide variety of general clerical work including maintenance of accurate and detailed files, logs, manuals, and records for ongoing departmental processes Assist with vendor utilization including workflows for coordinating services for the department Assist with coordination of logistics for special projects, meetings and events Support department participation in city-wide initiatives. Review current procedures to identify gaps and opportunities for improvement For more details, review the full job details and requirements below. The Administrative Support II position performs a wide variety of customer service and administrative duties related to daily operations. Duties may include handling a high volume of telephone calls, assisting customers with inquiries and resolving customer issues. The Administrative Support II is the second level of a four level career progression of Administrative Support I, II, III, & IV. Key Responsibilities Answers phones, refers calls, gives standard information in response to phone, email, and in-person inquiries; acts as back-up to other administrative positions. Copies and collates documents; sorts and distributes mail and other time sensitive material(s). Maintains files both public and confidential, distributes reports, and processes transactions into systems; types form letters, labels, mail merges and correspondence; proofreads information; schedules meetings; interviews, and other functions. Maintains professional communication with other city departments and personnel and various outside agencies. Qualifications Experience: One year of administrative or other relevant experience is required. Excellent computer skills are also required including Microsoft Office (Word & Excel), along with strong customer service and telephone skills. Education: A high school diploma or equivalent is required. Licenses & Certifications: None Language: Proficiency with verbal and written English language required. Additional proficiency with Spanish and American Sign Language preferred.
Cal State University (CSU) LA
5151 State University Drive, Los Angeles, CA 90032, USA
Job No: 523784; 10/31/2023 - Re-announced CONFIDENTIAL ADMINISTRATIVE SUPPORT Confidential Administrative Support I Human Resources Management Salary Range : $4,058 - $7,777/Monthly Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; temporary position, ends on or before one year from the date of hire; may be extended; may become permanent; non-exempt classification. Essential Functions : Under the general direction of the Associate Vice President for Human Resources Management and the supervision of the Director of Human Resources, Equity and Diversity Policies and Procedures/Title IX, the incumbent will be responsible for providing a vast array of clerical and administrative functions to support both units in Employee/Labor Relations and the Office of Equity Diversity and Inclusion (OEDI). The work performed is of a highly sensitive and confidential nature requiring access to a variety of sources of information. Employee/Labor Relations support responsibilities include: assist with scanning of documentation to the personnel file; data entry, copying, and filing; assist with grievances; interpretation of union contracts; create and maintain employee/labor relations files; assist with CSU release time and reimbursement; gathering documentation for subpoenas; information requests, and public records act as requests; assist with tracking probationary and temporary staff evaluations; send notices to respective departments; review probationary and temporary staff evaluations and log accordingly; assist with composing letters, memoranda, reports (as applicable) and other documentation as needed; assist with monitoring departmental email accounts and responding to email inquiries and/or directing to appropriate personnel; assist with receiving and screening phone calls, visitors, and incoming mail for the unit; and other duties as assigned. In the absence of the Confidential Administrative Support II, the incumbent will support all activities in Employee/Labor Relations. OEDI support responsibilities include: assist with receiving and screening phone calls, visitors, and incoming mail for the unit; assist with composing letters, memoranda, reports (as applicable) and other documentation as needed; receive information on complaints or requests and create and maintain confidential logs and calendars; create and maintain office files including confidential department compliance, complaint and investigation files; create and maintain files on request for accommodation for employees with disabilities; research vendors and verify cost for equipment and maintains inventory of all equipment acquired; work with the Confidential Administrative Support II to hire sign language interpreters; respond to inquiries regarding policies, procedures and programs; assist in issuance and distribution of the President's Annual Notification regarding the University's Nondiscrimination Policy, Prohibition of Sexual Harassment and compliance with the Americans with Disabilities Act and distributes notices; create and update OEDI related brochures and materials; coordinate the recruitment of student assistants to support employees with physical or mental limitations, implementing the process from posting to training student assistants and facilitating approval of hours worked and payment; act as liaison between Career Center and student assistants and maintains attendance and payroll records for student assistants; and other duties as assigned. Required Qualifications & Experience : Equivalent to three years of full-time general office experience that demonstrates progressive growth of responsibilities working in a Human Resources Management environment. The incumbent must have experience in handling sensitive and confidential data, as well as handling issues and/or concerns in the area of employee relations. The incumbent must have a thorough knowledge of office methods, procedures, and practices, and demonstrated knowledge of PeopleSoft HR or similar HR system. The incumbent must: have the skill to interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist; demonstrate effective use of English grammar, punctuation, and spelling, and excellent oral and written communication skills; and be proficient in office support technology, including Microsoft Word, Excel, PowerPoint, Access; web browsers; and be able to troubleshoot as necessary. The incumbent must possess ability to: maintain confidentiality and maintain professionalism at all times; independently handle multiple priorities and projects; act with independence; be self-motivated; and pay attention to detail and follow established procedures and protocols. The incumbent will be expected to be on campus during time of an emergency and/or a pandemic outbreak. Incumbent must demonstrate an interest or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Experience working in a unionized environment in a University setting. Closing Date : Review of applications will begin on 11/14/2023 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Oct 31 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 07, 2024
Job No: 523784; 10/31/2023 - Re-announced CONFIDENTIAL ADMINISTRATIVE SUPPORT Confidential Administrative Support I Human Resources Management Salary Range : $4,058 - $7,777/Monthly Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; temporary position, ends on or before one year from the date of hire; may be extended; may become permanent; non-exempt classification. Essential Functions : Under the general direction of the Associate Vice President for Human Resources Management and the supervision of the Director of Human Resources, Equity and Diversity Policies and Procedures/Title IX, the incumbent will be responsible for providing a vast array of clerical and administrative functions to support both units in Employee/Labor Relations and the Office of Equity Diversity and Inclusion (OEDI). The work performed is of a highly sensitive and confidential nature requiring access to a variety of sources of information. Employee/Labor Relations support responsibilities include: assist with scanning of documentation to the personnel file; data entry, copying, and filing; assist with grievances; interpretation of union contracts; create and maintain employee/labor relations files; assist with CSU release time and reimbursement; gathering documentation for subpoenas; information requests, and public records act as requests; assist with tracking probationary and temporary staff evaluations; send notices to respective departments; review probationary and temporary staff evaluations and log accordingly; assist with composing letters, memoranda, reports (as applicable) and other documentation as needed; assist with monitoring departmental email accounts and responding to email inquiries and/or directing to appropriate personnel; assist with receiving and screening phone calls, visitors, and incoming mail for the unit; and other duties as assigned. In the absence of the Confidential Administrative Support II, the incumbent will support all activities in Employee/Labor Relations. OEDI support responsibilities include: assist with receiving and screening phone calls, visitors, and incoming mail for the unit; assist with composing letters, memoranda, reports (as applicable) and other documentation as needed; receive information on complaints or requests and create and maintain confidential logs and calendars; create and maintain office files including confidential department compliance, complaint and investigation files; create and maintain files on request for accommodation for employees with disabilities; research vendors and verify cost for equipment and maintains inventory of all equipment acquired; work with the Confidential Administrative Support II to hire sign language interpreters; respond to inquiries regarding policies, procedures and programs; assist in issuance and distribution of the President's Annual Notification regarding the University's Nondiscrimination Policy, Prohibition of Sexual Harassment and compliance with the Americans with Disabilities Act and distributes notices; create and update OEDI related brochures and materials; coordinate the recruitment of student assistants to support employees with physical or mental limitations, implementing the process from posting to training student assistants and facilitating approval of hours worked and payment; act as liaison between Career Center and student assistants and maintains attendance and payroll records for student assistants; and other duties as assigned. Required Qualifications & Experience : Equivalent to three years of full-time general office experience that demonstrates progressive growth of responsibilities working in a Human Resources Management environment. The incumbent must have experience in handling sensitive and confidential data, as well as handling issues and/or concerns in the area of employee relations. The incumbent must have a thorough knowledge of office methods, procedures, and practices, and demonstrated knowledge of PeopleSoft HR or similar HR system. The incumbent must: have the skill to interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist; demonstrate effective use of English grammar, punctuation, and spelling, and excellent oral and written communication skills; and be proficient in office support technology, including Microsoft Word, Excel, PowerPoint, Access; web browsers; and be able to troubleshoot as necessary. The incumbent must possess ability to: maintain confidentiality and maintain professionalism at all times; independently handle multiple priorities and projects; act with independence; be self-motivated; and pay attention to detail and follow established procedures and protocols. The incumbent will be expected to be on campus during time of an emergency and/or a pandemic outbreak. Incumbent must demonstrate an interest or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Experience working in a unionized environment in a University setting. Closing Date : Review of applications will begin on 11/14/2023 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Oct 31 2023 Pacific Daylight Time Applications close: Closing Date/Time:
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Working Title: Administrative Support Coordinator Classification Title : Administrative Support Coordinator II Posting Details Priority Application Deadline (Posting will remain open until filled): Sunday, February 4, 2024 @ 11:55pm PST Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Air Force ASC II This position serves as the principle administrative aide to the Department Chair, acting as the focal point for continuity and interface between the University and U.S. Air Force personnel assigned as instructors for the Air Force ROTC program. The incumbent must be knowledgeable of Sacramento State University policies and procedures and be able to learn and understand relevant U.S. Air Force guidelines in support of the program's mission of producing officers for the U.S. Air Force. The incumbent must be able to perform a variety of tasks ranging from: coordinating office operations; manages records and enrollment processes; maintaining and providing updates to websites and social media accounts; maintaining and monitoring budget expenditures and processing related fiscal transactions; and other required tasks. Additionally, the incumbent must possess strong communication and organization skills. Must be able to work independently. Army ROTC ASC II The Administrative Coordinator (Administrative Support Coordinator II) serves as the principle administrative aide to the Department Chair, and primary Army ROTC program support providing interface between the University and U.S. Army personnel assigned to the Army ROTC program. The incumbent must be knowledgeable of the California State University, Sacramento policies and procedures and be able to learn and understand relevant U.S. Army guidelines in support of the program’s mission of producing officers for the U.S. Army. This position’s responsibilities include but are not limited to: coordinating office operations; screening student records/applications to determine admission and contracting eligibility; maintaining and providing updates to websites and social media accounts; maintaining and monitoring budget expenditures and processing related fiscal transactions; and providing lead work direction to student assistants. Additionally, the incumbent must possess strong communication and organization skills. Must be able to work independently. FLSA : Non Exempt (eligible for overtime compensation) Anticipated Hiring Range : $3,865 - $6,336 per month commensurate with candidate's education, experience, skills, and training. CSU Classification Salary Range : $3,865 per month - $6,336 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 2 Recruitment Type : Regular (Probationary) Time Base : Full-Time Work Hours : Monday - Friday 8:00am - 5:00pm. May be eligible for a partial telework schedule, upon management approval, following a probationary period. Department Information Army ROTC The Military Science Department operates as an extension office of the Military Science Department at the University of California at Davis and offers hands-on training in management and leadership. Students learn by doing. The program assists students in all academic fields to prepare for positions of leadership in military or civilian careers. The Department offers two program tracks; a purely academic track, and a precommissioning track for those desiring a commission in the U.S. Army. Air Force ROTC It is a challenge. It is an opportunity. It is a head start on a lifetime of success! Air Force Reserve Officer Training Corps (AFROTC) programs educate and train qualified young men and women for service as commissioned officers in the U.S. Air Force (USAF) and U.S. Space Force (USSF). The Department of Aerospace Studies offers three and four year academic and training programs towards a commission in the U.S. Air Force or U.S. Space Force. The AFROTC program is designed to develop officers in the U.S. Air & Space Forces (USAF/USSF) through leadership and academic training. Cadets participate in dialogues, problem solving, and other planning activities. Program goals are achieved through formal academic classes, physical fitness training, and Leadership Laboratory. Air Force ROTC plays an important role in preparing mature young men and women for leadership and management positions in the increasingly technical environments of the U.S. Air & Space Forces. Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basis arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications Thorough mastery of English grammar, punctuation and spelling. Expertise in using office software packages, technology and systems. Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. Ability to provide qualitative and quantitative analysis. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Conditions of employment: Ability to pass a background check. Preferred Qualifications Air Force ROTC ASC II Experience working in an institution of higher education. Experience working with class scheduling and enrollment management. Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis and/or evaluation leading to the development or improvement of class scheduling, admission/enrollment management and administrative policies, procedures, practices, or programs. Experience with University academic and computing environments, e.g., CFS-Financials, CMS-Human Resources/ Student Administration and Data Warehouse (SacVault), and CARS. Possess or willingness to obtain knowledge of Air Force ROTC Web Intensive New Gain System (WINGS), Department of Defense Medical Examination Review Board (DoDMERB), and/or Department of Defense Medical Examination Tracking System (DoDMETS). Experience working with military personnel. Possess or willingness to obtain knowledge of U.S. Air Force policies and regulation and/or Reserve Officers' Training Corps (ROTC). Army ROTC ASC II Experience working in an institution of higher education. Experience working with class scheduling and enrollment management. Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis and/or evaluation leading to the development or improvement of class scheduling, admission/enrollment management and administrative policies, procedures, practices, or programs. Experience with University academic and computing environments, e.g., CFS-Financials, CMS-Human Resources/ Student Administration and Data Warehouse (SacVault), and CARS. Possess or willingness to obtain knowledge of Cadet Command Information Management Systems (CCIMS), Department of Defense Medical Examination Review Board (DoDMERB), and/or Department of Defense Medical Examination Tracking System (DoDMETS). Experience working with military personnel. Possess or willingness to obtain knowledge of U.S. Army policies and regulation and/or Reserve Officers' Training Corps (ROTC). Documents Needed to Apply Resume and cover letter. Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate will be required to provide official transcripts of their highest degree earned and must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Jan 10 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Working Title: Administrative Support Coordinator Classification Title : Administrative Support Coordinator II Posting Details Priority Application Deadline (Posting will remain open until filled): Sunday, February 4, 2024 @ 11:55pm PST Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Air Force ASC II This position serves as the principle administrative aide to the Department Chair, acting as the focal point for continuity and interface between the University and U.S. Air Force personnel assigned as instructors for the Air Force ROTC program. The incumbent must be knowledgeable of Sacramento State University policies and procedures and be able to learn and understand relevant U.S. Air Force guidelines in support of the program's mission of producing officers for the U.S. Air Force. The incumbent must be able to perform a variety of tasks ranging from: coordinating office operations; manages records and enrollment processes; maintaining and providing updates to websites and social media accounts; maintaining and monitoring budget expenditures and processing related fiscal transactions; and other required tasks. Additionally, the incumbent must possess strong communication and organization skills. Must be able to work independently. Army ROTC ASC II The Administrative Coordinator (Administrative Support Coordinator II) serves as the principle administrative aide to the Department Chair, and primary Army ROTC program support providing interface between the University and U.S. Army personnel assigned to the Army ROTC program. The incumbent must be knowledgeable of the California State University, Sacramento policies and procedures and be able to learn and understand relevant U.S. Army guidelines in support of the program’s mission of producing officers for the U.S. Army. This position’s responsibilities include but are not limited to: coordinating office operations; screening student records/applications to determine admission and contracting eligibility; maintaining and providing updates to websites and social media accounts; maintaining and monitoring budget expenditures and processing related fiscal transactions; and providing lead work direction to student assistants. Additionally, the incumbent must possess strong communication and organization skills. Must be able to work independently. FLSA : Non Exempt (eligible for overtime compensation) Anticipated Hiring Range : $3,865 - $6,336 per month commensurate with candidate's education, experience, skills, and training. CSU Classification Salary Range : $3,865 per month - $6,336 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 2 Recruitment Type : Regular (Probationary) Time Base : Full-Time Work Hours : Monday - Friday 8:00am - 5:00pm. May be eligible for a partial telework schedule, upon management approval, following a probationary period. Department Information Army ROTC The Military Science Department operates as an extension office of the Military Science Department at the University of California at Davis and offers hands-on training in management and leadership. Students learn by doing. The program assists students in all academic fields to prepare for positions of leadership in military or civilian careers. The Department offers two program tracks; a purely academic track, and a precommissioning track for those desiring a commission in the U.S. Army. Air Force ROTC It is a challenge. It is an opportunity. It is a head start on a lifetime of success! Air Force Reserve Officer Training Corps (AFROTC) programs educate and train qualified young men and women for service as commissioned officers in the U.S. Air Force (USAF) and U.S. Space Force (USSF). The Department of Aerospace Studies offers three and four year academic and training programs towards a commission in the U.S. Air Force or U.S. Space Force. The AFROTC program is designed to develop officers in the U.S. Air & Space Forces (USAF/USSF) through leadership and academic training. Cadets participate in dialogues, problem solving, and other planning activities. Program goals are achieved through formal academic classes, physical fitness training, and Leadership Laboratory. Air Force ROTC plays an important role in preparing mature young men and women for leadership and management positions in the increasingly technical environments of the U.S. Air & Space Forces. Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basis arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications Thorough mastery of English grammar, punctuation and spelling. Expertise in using office software packages, technology and systems. Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. Ability to provide qualitative and quantitative analysis. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Conditions of employment: Ability to pass a background check. Preferred Qualifications Air Force ROTC ASC II Experience working in an institution of higher education. Experience working with class scheduling and enrollment management. Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis and/or evaluation leading to the development or improvement of class scheduling, admission/enrollment management and administrative policies, procedures, practices, or programs. Experience with University academic and computing environments, e.g., CFS-Financials, CMS-Human Resources/ Student Administration and Data Warehouse (SacVault), and CARS. Possess or willingness to obtain knowledge of Air Force ROTC Web Intensive New Gain System (WINGS), Department of Defense Medical Examination Review Board (DoDMERB), and/or Department of Defense Medical Examination Tracking System (DoDMETS). Experience working with military personnel. Possess or willingness to obtain knowledge of U.S. Air Force policies and regulation and/or Reserve Officers' Training Corps (ROTC). Army ROTC ASC II Experience working in an institution of higher education. Experience working with class scheduling and enrollment management. Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis and/or evaluation leading to the development or improvement of class scheduling, admission/enrollment management and administrative policies, procedures, practices, or programs. Experience with University academic and computing environments, e.g., CFS-Financials, CMS-Human Resources/ Student Administration and Data Warehouse (SacVault), and CARS. Possess or willingness to obtain knowledge of Cadet Command Information Management Systems (CCIMS), Department of Defense Medical Examination Review Board (DoDMERB), and/or Department of Defense Medical Examination Tracking System (DoDMETS). Experience working with military personnel. Possess or willingness to obtain knowledge of U.S. Army policies and regulation and/or Reserve Officers' Training Corps (ROTC). Documents Needed to Apply Resume and cover letter. Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate will be required to provide official transcripts of their highest degree earned and must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Jan 10 2024 Pacific Standard Time Applications close: Closing Date/Time:
SAN BERNARDINO COUNTY, CA
San Bernardino, California, United States
The Job Be an agent of change and make a difference in delivering health and wellness to millions of residents. Join a team that is passionate about the services they provide and is committed to making a difference throughout San Bernardino County. The San Bernardino County Department of Behavioral Health invites qualified professionals to apply for the position of Contracts Development/Administrative Support Analyst* who support contracts and organizational analysis functions within the Department of Behavioral Health (DBH). Incumbents will conduct analytical studies for a number of departmental operations, make recommendations to management, and support the implementation of solutions. * Official Title: Staff Analyst II For additional details, please refer to the Staff Analyst II job description. The Department of Behavioral Health (DBH) is responsible for providing mental health and substance use disorder services to county residents who are experiencing major mental illness or substance abuse related issues. DBH provides mental health and substance use disorder prevention and treatment services to all age groups, with a primary emphasis on treating children/youth who may be seriously emotionally disturbed, adults who are experiencing a serious and persistent mental illness, and individuals who are experiencing substance use disorders. DBH also provides an array of outreach/engagement, prevention, and early intervention services. DBH's core values are service , integrity , accountability , and trust . DBH is a unique County Department comprised of six (6) service areas: Outpatient Clinics and Youth Services; Substance Use Disorder and Recovery Services; 24-Hour and Emergency Services; Forensic and Homeless Services; Administrative Services; and Program Support Services. The Department currently has a workforce in excess of 1000 positions and an approximate $700 million-dollar annual budget. Click HERE to learn more about the Department of Behavioral Health Click HERE to learn more about San Bernardino County Immediate vacancies currently exist in the Administrative Services Division; please indicate your availability for referral to each unit listed below in the Supplemental Questionnaire. Contracts Development Analyst: Coordinates with department subject matter experts for the timely development, review, and completion of various contracts, agreements, MOU’s, applications, and related materials for approval by the appropriate signature authority. Gathers information to prepare solicitation materials (e.g. Proposals, Request for Applications, Request for Qualification, Solicitations for Interest, Non-Competitive and Sole Source). Works with program for development of evaluation guidelines. Facilitates/Conducts solicitation conferences on behalf of the department, gathering questions and responses for subsequent release. Completing any additional amendment or addendums. Coordinates/facilitates the evaluation of proposals and/or applications with internal and independent reviewers as appropriate. Receives committee recommendations and issues appropriate notices. Facilitates and participates in the negotiation of contracts terms and conditions between the department subject matter experts and contractors; facilitates negotiation sessions to ensure best practices and ethical procurement practices are followed. Issues required notices, collects needed required documentation and conducts follow-up as required. Draft contract terms and agreements; coordinate the review process with management, counsel, purchasing agents, proposers/contractors, Risk Management or County Counsel and other applicable parties; coordinate the approval process including the development of Board Agenda Items (BAI) for contracts that require Board of Supervisor's approval. Consistent and on-going monitoring of the approval process of submitted documents; advising program/fiscal on issues or concerns that may impact final contract execution. This position may act as a contract monitor. Monitoring duties may include the monitoring of contract administrative terms and conditions. May provide analytical support in a variety of other areas essential to a department's operations such as special project coordination. Performs other duties of a similar nature and level as assigned. Administrative Support Analyst : Troubleshoots and provides support in resolving issues and discrepancies with contracts and/or program-related administrative issues; facilitates and/or attends meetings; participates and/or facilitates responses to inquiries from internal staff, facilitates and maintains communication with fiscal/program providing support and timely information. Ensures timely responses and conducts appropriate follow-up with program staff on review and approval of agreements, Board Agenda Items, contracts, grants, MOUs, and procurements advisement, status and needed actions. Coordinates administrative activities including but not limited to fiscal operations, budget preparation, review financial data upon submission to ensure conformance with established guidelines, assist with required budget analysis, developments, monitoring, and updates from programs, etc. Participates in various meetings and presents requested and independently gathered data to assist management in making administrative and operational decisions. Serves as resource/liaison person between Contracts Administration, Fiscal Services, Program and Executive staff, and effectively communicates verbally and/or in writing to all on the status of items. Coordinates with all relevant department program/units and others as needed to solve mutual problems, complete assignments and/or exchange information. Obtains rapid responses from programs on ad hoc reports and special project inquiries; assurance of timely reviews, feedback, and/or decisions from programs as required. May provide analytical support in a variety of other areas essential to a department's operations such as special project coordination. Performs other duties of a similar nature and level as assigned. CONDITIONS OF EMPLOYMENT Travel throughout the County is required. Employees will be required to make provisions for transportation and may be required to use personal vehicles (mileage reimbursement is available). At the time of hire, a valid California Class C driver license and proof of automobile liability insurance must be produced for the individual providing the transportation. Pre-Employment Process: Candidates selected for this position must pass a background investigation and medical examination including drug screening; candidates selected for law enforcement departments, public safety positions, or positions where legally required, must pass a more stringent background check. Sponsorship: San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. Minimum Requirements These positions require both education and experience; to advance in the process applicants must meet one of the three options for Experience and one of the two options for Education: REQUIRED EXPERIENCE (m ust meet one of the following options) : Option 1 Must possess eighteen (18) months of full-time equivalent professional level administrative experience performing analytical duties as a primary job function in the areas of contracts, bid/proposal, or grant management. Option 2 Must possess two (2) years of full-time equivalent professional level administrative experience performing analytical duties as a primary job function in a combination of areas that include: budget/fiscal management, financial analysis and/or accounting; contracts, bid/proposal, or grant management; special projects coordination; facilities and capital improvement planning; data/statistical analysis and reporting; and/or organizational/staffing analysis or personnel management. Option 3 Must possess two (2) years of experience as a Staff Analyst II Trainee in San Bernardino County. REQUIRED EDUCATION (must meet one of the following options) : Option 1 Bachelor's degree in public/business administration, behavioral/social science, accounting/finance or other relevant field of study. Option 2 Associate’s degree in public/business administration, behavioral/social science, accounting/finance or other relevant field of study AND two (2) years of experience* supporting management or professional level administrative services staff in any of the following areas: analytical studies, organizational operations, staffing projections and related budgeting, fiscal/budget analysis, data analysis, statistical analysis, accounting, economics or other closely related duties. * T he 2 years of experience used to qualify under Education Option 2 will be treated as a substitution for the Bachelor’s degree and will not count towards any of the three options under the Required Experience . Important Notes Regarding Qualifying Education and Experience: Qualifying degrees or coursework must be completed at a college or university accredited by any accrediting association recognized by the United States Department of Education. Degrees or coursework completed outside the U.S. must be accompanied with an evaluation report from a reputable credential evaluation service showing equivalency to degrees or coursework completed at a college or university accredited by any accrediting association recognized by the United States Department of Education. (Must be attached if applicable.) Click here for more information on evaluation services. General office/clerical, retail sales, eligibility worker, employment services, child support services and other similar experience is not considered qualifying. Desired Qualifications Ideal candidates will have extensive experience preparing and processing county, state or federal contracts, procurement and service contracts, processing or preparing grant applications, conducting competitive bids, and negotiating contracts with vendors. Understanding of the County's Board approval process and experience preparing Board Agenda Items (BAI) is highly desired. Desired knowledge and skills include: An understanding of principles and practices of public administration as applied to procurement processes, contracts and grants administration and compliance. Excellent writing skills with the ability to prepare clear and accurate bid and procurement documents , legally binding agreements/contracts, and compelling grant application proposals. Effective and persuasive communicator with the skills and knowledge of techniques required to negotiate contract terms beneficial to the County and educate and ensure contractor compliance. The ability to perform complex, sensitive, and detailed administrative and analytical work involving the use of independent judgment and personal initiative to make decisions, develop solutions, and meet deadlines. Proficient with procurement management systems, such as ePro, and SAP contract management modules. Selection Process There will be a competitive evaluation of qualifications based on the information provided in the Application and the Supplemental Questionnaire. You are encouraged to include detailed descriptions of your qualifying experience , as only the most highly qualified applicants will be referred to the Department. Please ensure all relevant experience is indicated in the Application and responses to the Supplemental Questionnaire, as resumes and other attachments will not be reviewed for the competitive evaluation. Completing your application with statements such as "see/refer to resume" or "see attached" rather than completing your work history may affect your eligibility or competitive evaluation score. Be sure to clearly describe your experience in meeting the minimum requirements. If you require technical assistance, please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by computer or browser used to submit the application. EEO/ADA: S an Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form (Download PDF reader) within one week of a recruitment filing deadline. Veterans’ Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points. Click HERE for information and instructions to request Veteran's Preference points. Please click HERE for important Applicant Information and the County Employment Process . Administrative Services Unit The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. For a summary of benefits, please click here . Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/ . Closing Date/Time: Continuous
Mar 30, 2024
Full Time
The Job Be an agent of change and make a difference in delivering health and wellness to millions of residents. Join a team that is passionate about the services they provide and is committed to making a difference throughout San Bernardino County. The San Bernardino County Department of Behavioral Health invites qualified professionals to apply for the position of Contracts Development/Administrative Support Analyst* who support contracts and organizational analysis functions within the Department of Behavioral Health (DBH). Incumbents will conduct analytical studies for a number of departmental operations, make recommendations to management, and support the implementation of solutions. * Official Title: Staff Analyst II For additional details, please refer to the Staff Analyst II job description. The Department of Behavioral Health (DBH) is responsible for providing mental health and substance use disorder services to county residents who are experiencing major mental illness or substance abuse related issues. DBH provides mental health and substance use disorder prevention and treatment services to all age groups, with a primary emphasis on treating children/youth who may be seriously emotionally disturbed, adults who are experiencing a serious and persistent mental illness, and individuals who are experiencing substance use disorders. DBH also provides an array of outreach/engagement, prevention, and early intervention services. DBH's core values are service , integrity , accountability , and trust . DBH is a unique County Department comprised of six (6) service areas: Outpatient Clinics and Youth Services; Substance Use Disorder and Recovery Services; 24-Hour and Emergency Services; Forensic and Homeless Services; Administrative Services; and Program Support Services. The Department currently has a workforce in excess of 1000 positions and an approximate $700 million-dollar annual budget. Click HERE to learn more about the Department of Behavioral Health Click HERE to learn more about San Bernardino County Immediate vacancies currently exist in the Administrative Services Division; please indicate your availability for referral to each unit listed below in the Supplemental Questionnaire. Contracts Development Analyst: Coordinates with department subject matter experts for the timely development, review, and completion of various contracts, agreements, MOU’s, applications, and related materials for approval by the appropriate signature authority. Gathers information to prepare solicitation materials (e.g. Proposals, Request for Applications, Request for Qualification, Solicitations for Interest, Non-Competitive and Sole Source). Works with program for development of evaluation guidelines. Facilitates/Conducts solicitation conferences on behalf of the department, gathering questions and responses for subsequent release. Completing any additional amendment or addendums. Coordinates/facilitates the evaluation of proposals and/or applications with internal and independent reviewers as appropriate. Receives committee recommendations and issues appropriate notices. Facilitates and participates in the negotiation of contracts terms and conditions between the department subject matter experts and contractors; facilitates negotiation sessions to ensure best practices and ethical procurement practices are followed. Issues required notices, collects needed required documentation and conducts follow-up as required. Draft contract terms and agreements; coordinate the review process with management, counsel, purchasing agents, proposers/contractors, Risk Management or County Counsel and other applicable parties; coordinate the approval process including the development of Board Agenda Items (BAI) for contracts that require Board of Supervisor's approval. Consistent and on-going monitoring of the approval process of submitted documents; advising program/fiscal on issues or concerns that may impact final contract execution. This position may act as a contract monitor. Monitoring duties may include the monitoring of contract administrative terms and conditions. May provide analytical support in a variety of other areas essential to a department's operations such as special project coordination. Performs other duties of a similar nature and level as assigned. Administrative Support Analyst : Troubleshoots and provides support in resolving issues and discrepancies with contracts and/or program-related administrative issues; facilitates and/or attends meetings; participates and/or facilitates responses to inquiries from internal staff, facilitates and maintains communication with fiscal/program providing support and timely information. Ensures timely responses and conducts appropriate follow-up with program staff on review and approval of agreements, Board Agenda Items, contracts, grants, MOUs, and procurements advisement, status and needed actions. Coordinates administrative activities including but not limited to fiscal operations, budget preparation, review financial data upon submission to ensure conformance with established guidelines, assist with required budget analysis, developments, monitoring, and updates from programs, etc. Participates in various meetings and presents requested and independently gathered data to assist management in making administrative and operational decisions. Serves as resource/liaison person between Contracts Administration, Fiscal Services, Program and Executive staff, and effectively communicates verbally and/or in writing to all on the status of items. Coordinates with all relevant department program/units and others as needed to solve mutual problems, complete assignments and/or exchange information. Obtains rapid responses from programs on ad hoc reports and special project inquiries; assurance of timely reviews, feedback, and/or decisions from programs as required. May provide analytical support in a variety of other areas essential to a department's operations such as special project coordination. Performs other duties of a similar nature and level as assigned. CONDITIONS OF EMPLOYMENT Travel throughout the County is required. Employees will be required to make provisions for transportation and may be required to use personal vehicles (mileage reimbursement is available). At the time of hire, a valid California Class C driver license and proof of automobile liability insurance must be produced for the individual providing the transportation. Pre-Employment Process: Candidates selected for this position must pass a background investigation and medical examination including drug screening; candidates selected for law enforcement departments, public safety positions, or positions where legally required, must pass a more stringent background check. Sponsorship: San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. Minimum Requirements These positions require both education and experience; to advance in the process applicants must meet one of the three options for Experience and one of the two options for Education: REQUIRED EXPERIENCE (m ust meet one of the following options) : Option 1 Must possess eighteen (18) months of full-time equivalent professional level administrative experience performing analytical duties as a primary job function in the areas of contracts, bid/proposal, or grant management. Option 2 Must possess two (2) years of full-time equivalent professional level administrative experience performing analytical duties as a primary job function in a combination of areas that include: budget/fiscal management, financial analysis and/or accounting; contracts, bid/proposal, or grant management; special projects coordination; facilities and capital improvement planning; data/statistical analysis and reporting; and/or organizational/staffing analysis or personnel management. Option 3 Must possess two (2) years of experience as a Staff Analyst II Trainee in San Bernardino County. REQUIRED EDUCATION (must meet one of the following options) : Option 1 Bachelor's degree in public/business administration, behavioral/social science, accounting/finance or other relevant field of study. Option 2 Associate’s degree in public/business administration, behavioral/social science, accounting/finance or other relevant field of study AND two (2) years of experience* supporting management or professional level administrative services staff in any of the following areas: analytical studies, organizational operations, staffing projections and related budgeting, fiscal/budget analysis, data analysis, statistical analysis, accounting, economics or other closely related duties. * T he 2 years of experience used to qualify under Education Option 2 will be treated as a substitution for the Bachelor’s degree and will not count towards any of the three options under the Required Experience . Important Notes Regarding Qualifying Education and Experience: Qualifying degrees or coursework must be completed at a college or university accredited by any accrediting association recognized by the United States Department of Education. Degrees or coursework completed outside the U.S. must be accompanied with an evaluation report from a reputable credential evaluation service showing equivalency to degrees or coursework completed at a college or university accredited by any accrediting association recognized by the United States Department of Education. (Must be attached if applicable.) Click here for more information on evaluation services. General office/clerical, retail sales, eligibility worker, employment services, child support services and other similar experience is not considered qualifying. Desired Qualifications Ideal candidates will have extensive experience preparing and processing county, state or federal contracts, procurement and service contracts, processing or preparing grant applications, conducting competitive bids, and negotiating contracts with vendors. Understanding of the County's Board approval process and experience preparing Board Agenda Items (BAI) is highly desired. Desired knowledge and skills include: An understanding of principles and practices of public administration as applied to procurement processes, contracts and grants administration and compliance. Excellent writing skills with the ability to prepare clear and accurate bid and procurement documents , legally binding agreements/contracts, and compelling grant application proposals. Effective and persuasive communicator with the skills and knowledge of techniques required to negotiate contract terms beneficial to the County and educate and ensure contractor compliance. The ability to perform complex, sensitive, and detailed administrative and analytical work involving the use of independent judgment and personal initiative to make decisions, develop solutions, and meet deadlines. Proficient with procurement management systems, such as ePro, and SAP contract management modules. Selection Process There will be a competitive evaluation of qualifications based on the information provided in the Application and the Supplemental Questionnaire. You are encouraged to include detailed descriptions of your qualifying experience , as only the most highly qualified applicants will be referred to the Department. Please ensure all relevant experience is indicated in the Application and responses to the Supplemental Questionnaire, as resumes and other attachments will not be reviewed for the competitive evaluation. Completing your application with statements such as "see/refer to resume" or "see attached" rather than completing your work history may affect your eligibility or competitive evaluation score. Be sure to clearly describe your experience in meeting the minimum requirements. If you require technical assistance, please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by computer or browser used to submit the application. EEO/ADA: S an Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form (Download PDF reader) within one week of a recruitment filing deadline. Veterans’ Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points. Click HERE for information and instructions to request Veteran's Preference points. Please click HERE for important Applicant Information and the County Employment Process . Administrative Services Unit The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. For a summary of benefits, please click here . Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/ . Closing Date/Time: Continuous
Cal State University (CSU) Long Beach
1250 North Bellflower Boulevard, Long Beach, California 90840, USA
Job Summary These positions are primarily responsible for providing varying levels of general office and clerical support. Activities may include processing mail, maintaining files and records, scheduling and arranging appointments, providing budget support, processing documents and records, gathering data, preparing standard reports, and interacting with and solving problems. Positions in this classification tend to support a function or department, but may support an individual. Positions at the higher skill level may also have work coordination and/or lead work direction responsibilities. Knowledge Skills and Abilities Efficient at coordinating various clerical tasks, performing standard office procedures, adhering to deadlines, and adjusting priorities. Excellent interpersonal, oral, and written communication skills. Additionally, the successful candidate will be knowledgeable in the Microsoft Office suite, including Outlook, Word, PowerPoint, and Excel. Ability to professionally represent the assigned department when collaborating with CSULB staff, students, and other constituents as needed. Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence." Education and Experience Administrative Support Assistant (ASA) ASA I Equivalent to one year of administrative support experience required. ASA II Equivalent to three years of administrative support experience required. Administrative Support Coordinator (ASC) ASC I Equivalent to four years of administrative support experience required. ASC II Equivalent to five years of administrative support experience required. **A bachelor’s degree may be substituted for two years experience.** Compensation ASA I $3,338 to $4,097 per month ASA II $3,338 to $4,913 per month ASC I $3,505 to $5,508 per month ASC II $3,681 to $6,034 per month Time Base This is a Temporary, Emergency Hire, and/or Hourly Intermittent appointment. No probationary period. No permanent status is granted. The purpose of this recruitment is to produce a pool of qualified applicants to call upon for temporary appointments. Successful candidates may be appointed from a few days up to six months depending on the assignment. Temporary appointments may be canceled or extended at any time. Application Procedures Click Apply Now to complete the CSULB Online Employment Application. Additional Information The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees. CSULB seeks to recruit administrators and staff who enthusiastically support the University’s strong commitment to the academic success of all of our students, including students of color, students with disabilities, students who are first generation to college, veterans, students with diverse socio-economic backgrounds, and students of diverse sexual orientations and gender expressions. CSULB seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the People of California, to maintain the excellence of the University, and to offer our students a rich variety of expertise, perspectives, and ways of knowing and learning. CSULB is committed to creating a community in which a diverse population can learn, live, and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual, without regard to race, color, national origin, ancestry, religious creed, sex, gender identity, sexual orientation, marital status, disability, medical condition, age, Vietnam era veteran status, or any other veterans’ status. CSULB is an Equal Opportunity Employer. Out of State Employment Policy California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Advertised: Jan 01 2023 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Job Summary These positions are primarily responsible for providing varying levels of general office and clerical support. Activities may include processing mail, maintaining files and records, scheduling and arranging appointments, providing budget support, processing documents and records, gathering data, preparing standard reports, and interacting with and solving problems. Positions in this classification tend to support a function or department, but may support an individual. Positions at the higher skill level may also have work coordination and/or lead work direction responsibilities. Knowledge Skills and Abilities Efficient at coordinating various clerical tasks, performing standard office procedures, adhering to deadlines, and adjusting priorities. Excellent interpersonal, oral, and written communication skills. Additionally, the successful candidate will be knowledgeable in the Microsoft Office suite, including Outlook, Word, PowerPoint, and Excel. Ability to professionally represent the assigned department when collaborating with CSULB staff, students, and other constituents as needed. Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence." Education and Experience Administrative Support Assistant (ASA) ASA I Equivalent to one year of administrative support experience required. ASA II Equivalent to three years of administrative support experience required. Administrative Support Coordinator (ASC) ASC I Equivalent to four years of administrative support experience required. ASC II Equivalent to five years of administrative support experience required. **A bachelor’s degree may be substituted for two years experience.** Compensation ASA I $3,338 to $4,097 per month ASA II $3,338 to $4,913 per month ASC I $3,505 to $5,508 per month ASC II $3,681 to $6,034 per month Time Base This is a Temporary, Emergency Hire, and/or Hourly Intermittent appointment. No probationary period. No permanent status is granted. The purpose of this recruitment is to produce a pool of qualified applicants to call upon for temporary appointments. Successful candidates may be appointed from a few days up to six months depending on the assignment. Temporary appointments may be canceled or extended at any time. Application Procedures Click Apply Now to complete the CSULB Online Employment Application. Additional Information The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees. CSULB seeks to recruit administrators and staff who enthusiastically support the University’s strong commitment to the academic success of all of our students, including students of color, students with disabilities, students who are first generation to college, veterans, students with diverse socio-economic backgrounds, and students of diverse sexual orientations and gender expressions. CSULB seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the People of California, to maintain the excellence of the University, and to offer our students a rich variety of expertise, perspectives, and ways of knowing and learning. CSULB is committed to creating a community in which a diverse population can learn, live, and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual, without regard to race, color, national origin, ancestry, religious creed, sex, gender identity, sexual orientation, marital status, disability, medical condition, age, Vietnam era veteran status, or any other veterans’ status. CSULB is an Equal Opportunity Employer. Out of State Employment Policy California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Advertised: Jan 01 2023 Pacific Standard Time Applications close: Closing Date/Time:
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Working Title: Administrative Support Coordinator II for the Center for Teaching and Learning Classification Title: ASC II Posting Details Priority Application Deadline: M onday, October 2nd @ 11:55pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary The Administrative Support Coordinator II works independently under the lead work direction of the Assistant to the Director and the general direction of the Director of the Center for Teaching and Learning in support of departmental operations, performing administrative duties of considerable scope and complexity requiring initiative and judgment. The incumbent's responsibilities include but are not limited to: overseeing and tracking budget expenditures and transfers for grants; coordinating events; providing front desk reception; assisting visitors and acting as the department liaison to internal and external customers; scheduling and maintaining the Director's calendar; acting as an internal and external resource for the Center for Teaching and Learning, Teaching Institute, Visiting Scholars Program and Pedagogy Enhancement Awards. Incumbent may provide lead work direction to student assistants. FLSA : Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range :$3,865 per month - $4685 per month CSU Classification Salary Range : $3,865 - $6,336 per month Salary Grade/Range : 2 Recruitment Type : Regular (Probationary) Time Base : Full-Time Work Hours : M-F 8-5 Department Information The mission of the Center of Teaching and Learning at Sacramento State is to empower the teaching and learning community by providing mentoring and supporting evidence-based and inclusive practices that engage teaching excellence to enhance and transform student learning experiences. https://www.csus.edu/academic-affairs/center-teaching-learning/ Minimum Qualifications Entry to this classification requires fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications Experience: 1. Experience performing clerical and administrative support functions in an office environment. Knowledge/Skills/Abilities: 2. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. 3. Excellent communication skills (written and verbal). 4. Strong interpersonal skills to interact effectively with internal and external constituents. 5. Excellent customer service skills. (e.g. to work with administrators, faculty, staff, and students) 6. Ability to perform event planning/coordination duties. 7. Expertise in using office software packages, technology, and systems. 8. Ability to maintain and edit website. 9. Organizational and time management skills to prioritize, multi-task and meet deadlines. 10. Strong detail-oriented skills with high level of accuracy. 11. Ability to maintain confidentiality. Conditions of Employment - Ability to successfully pass a background check. Preferred Qualifications 1. Experience working in a higher education environment. 2. Knowledge of grants and related processes and procedures. 3. Comprehensive and detailed knowledge of the university infrastructure, policies and procedures. Documents Needed to Apply Resume, cover letter, and diversity statement. Diversity Statement: Sac State holds diversity, equity, and inclusion (DEI) in its core values. Please include a statement up to 500 words, discussing your commitment to supporting students, staff, and faculty in a diverse University setting. Failure to upload required documentation may result in disqualification. About Sac State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “ As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. ” As the regional hub of higher education, Sac State is dedicated to student success , diversity, equity and inclusion , community engagement , philanthropy , and campus safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State ? page. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center. COVID-19 Vaccine Certification Information: CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr-empservices@csus.edu Out of State Employment Policy Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/organizational-learning-development/csu-learn.html Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification : Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Eligibility Verification Selected candidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions (i.e. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Sep 19 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 07, 2024
Working Title: Administrative Support Coordinator II for the Center for Teaching and Learning Classification Title: ASC II Posting Details Priority Application Deadline: M onday, October 2nd @ 11:55pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary The Administrative Support Coordinator II works independently under the lead work direction of the Assistant to the Director and the general direction of the Director of the Center for Teaching and Learning in support of departmental operations, performing administrative duties of considerable scope and complexity requiring initiative and judgment. The incumbent's responsibilities include but are not limited to: overseeing and tracking budget expenditures and transfers for grants; coordinating events; providing front desk reception; assisting visitors and acting as the department liaison to internal and external customers; scheduling and maintaining the Director's calendar; acting as an internal and external resource for the Center for Teaching and Learning, Teaching Institute, Visiting Scholars Program and Pedagogy Enhancement Awards. Incumbent may provide lead work direction to student assistants. FLSA : Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range :$3,865 per month - $4685 per month CSU Classification Salary Range : $3,865 - $6,336 per month Salary Grade/Range : 2 Recruitment Type : Regular (Probationary) Time Base : Full-Time Work Hours : M-F 8-5 Department Information The mission of the Center of Teaching and Learning at Sacramento State is to empower the teaching and learning community by providing mentoring and supporting evidence-based and inclusive practices that engage teaching excellence to enhance and transform student learning experiences. https://www.csus.edu/academic-affairs/center-teaching-learning/ Minimum Qualifications Entry to this classification requires fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications Experience: 1. Experience performing clerical and administrative support functions in an office environment. Knowledge/Skills/Abilities: 2. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. 3. Excellent communication skills (written and verbal). 4. Strong interpersonal skills to interact effectively with internal and external constituents. 5. Excellent customer service skills. (e.g. to work with administrators, faculty, staff, and students) 6. Ability to perform event planning/coordination duties. 7. Expertise in using office software packages, technology, and systems. 8. Ability to maintain and edit website. 9. Organizational and time management skills to prioritize, multi-task and meet deadlines. 10. Strong detail-oriented skills with high level of accuracy. 11. Ability to maintain confidentiality. Conditions of Employment - Ability to successfully pass a background check. Preferred Qualifications 1. Experience working in a higher education environment. 2. Knowledge of grants and related processes and procedures. 3. Comprehensive and detailed knowledge of the university infrastructure, policies and procedures. Documents Needed to Apply Resume, cover letter, and diversity statement. Diversity Statement: Sac State holds diversity, equity, and inclusion (DEI) in its core values. Please include a statement up to 500 words, discussing your commitment to supporting students, staff, and faculty in a diverse University setting. Failure to upload required documentation may result in disqualification. About Sac State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “ As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. ” As the regional hub of higher education, Sac State is dedicated to student success , diversity, equity and inclusion , community engagement , philanthropy , and campus safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State ? page. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center. COVID-19 Vaccine Certification Information: CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr-empservices@csus.edu Out of State Employment Policy Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/organizational-learning-development/csu-learn.html Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification : Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Eligibility Verification Selected candidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions (i.e. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Sep 19 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) LA
5151 State University Drive, Los Angeles, CA 90032, USA
Job No: 537421; 3/22/2024 ADMINISTRATIVE SUPPORT COORDINATOR II Administrative Support Coordinator II Curriculum and Instruction Salary Range: $3,865 - $6,336/Monthly (Budgeted Hiring Salary Range $3,865 - $4,269/Monthly) Work Schedule : Full-Time, Monday - Thursday, 9:00 a.m. to 6:00 p.m., Friday 8:00 a.m. to 5:00 p.m.; non-exempt classification. Essential Functions : Under the general direction of the Division Chair, the incumbent is responsible for managing the administrative operations and functions of the division office. The incumbent must have general knowledge of all division functions, including those assigned to other support staff members. The coordinator works closely with the Division Chair on faculty personnel matters and is responsible for maintaining effective methods to track evaluation processes for full-time and part-time faculty; on instructional programming, including building and maintaining course schedules on the campus network system, monitoring class enrollments, completing the Academic Database report, coordinating and tracking the submissions and progress of circular forms and proposals, provide support for tenure-track recruitment searches, and provides oversight of admissions applications and tracking of program plans and coordination of comprehensive examinations. Duties also include procurement of supplies, equipment, and services, including guest lecturers, special consultants, and independent contractors; tracking, monitoring, and reconciling of budget and expenditures; tracking and submitting paperwork for pre-approval of faculty additional employment and assigned time; tracking and recording faculty and staff absences and student work hours; generating paperwork required for the recruitment and appointment of part-time faculty and graduate assistants. The incumbent maintains records of teaching history and entitlements; handles division elections and committee membership lists; prepares agenda minutes and other documents for division meetings; coordinates and assists with division special events and projects; and works closely with the Office of Student Services regarding related credential processes. The incumbent ensures adherence to policies, procedures, and established practices by the division, the college, campus, CSU system, and collective bargaining agreements; serves as resource person for the division employees in matters related to personnel, fiscal, curricular, and facilities; and serves on the evacuation team. Required Qualifications & Experience : Equivalent to four years of general office experience, which includes operational or procedural administrative support work performed and/or ongoing work coordination and/or lead responsibilities with notable accountability for the work results of support staff or unit administrative function. The incumbent must have the experience to be fully functional in all technical aspects of work assignments and thorough knowledge of office productivity software, including word processing, desktop publishing, and spreadsheet and database functions. Familiarity with the university network system. The incumbent should have working knowledge of budget policies and procedures, track financial data, and make simple projections. The incumbent must have excellent verbal and written communication skills and thorough English grammar, punctuation, and spelling knowledge; and thorough analytical skills. The incumbent must have the ability to work effectively individually, as a member of a highly functional team, and with a broad range of people to help promote a student-centered environment; detail-oriented and can handle multiple work unit priorities and projects; apply various policies and independent procedures where specific guidelines may not exist; judgment, discretion, and initiative to address problems and respond to all inquiries and requests related to the work areas, as well as the ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions; respond effectively to rapidly changing conditions; effectively handle a broad range of interpersonal contacts, including those at higher levels and those sensitive in nature; and to collaborate with students, faculty, staff, and administrators to resolve problems and generate future solutions. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Bachelor's degree from an accredited four-year college or university; familiarity with university administrative processes and procedures pertaining to an academic department. Closing Date : Review of applications will begin on April 5, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Mar 22 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 23, 2024
Job No: 537421; 3/22/2024 ADMINISTRATIVE SUPPORT COORDINATOR II Administrative Support Coordinator II Curriculum and Instruction Salary Range: $3,865 - $6,336/Monthly (Budgeted Hiring Salary Range $3,865 - $4,269/Monthly) Work Schedule : Full-Time, Monday - Thursday, 9:00 a.m. to 6:00 p.m., Friday 8:00 a.m. to 5:00 p.m.; non-exempt classification. Essential Functions : Under the general direction of the Division Chair, the incumbent is responsible for managing the administrative operations and functions of the division office. The incumbent must have general knowledge of all division functions, including those assigned to other support staff members. The coordinator works closely with the Division Chair on faculty personnel matters and is responsible for maintaining effective methods to track evaluation processes for full-time and part-time faculty; on instructional programming, including building and maintaining course schedules on the campus network system, monitoring class enrollments, completing the Academic Database report, coordinating and tracking the submissions and progress of circular forms and proposals, provide support for tenure-track recruitment searches, and provides oversight of admissions applications and tracking of program plans and coordination of comprehensive examinations. Duties also include procurement of supplies, equipment, and services, including guest lecturers, special consultants, and independent contractors; tracking, monitoring, and reconciling of budget and expenditures; tracking and submitting paperwork for pre-approval of faculty additional employment and assigned time; tracking and recording faculty and staff absences and student work hours; generating paperwork required for the recruitment and appointment of part-time faculty and graduate assistants. The incumbent maintains records of teaching history and entitlements; handles division elections and committee membership lists; prepares agenda minutes and other documents for division meetings; coordinates and assists with division special events and projects; and works closely with the Office of Student Services regarding related credential processes. The incumbent ensures adherence to policies, procedures, and established practices by the division, the college, campus, CSU system, and collective bargaining agreements; serves as resource person for the division employees in matters related to personnel, fiscal, curricular, and facilities; and serves on the evacuation team. Required Qualifications & Experience : Equivalent to four years of general office experience, which includes operational or procedural administrative support work performed and/or ongoing work coordination and/or lead responsibilities with notable accountability for the work results of support staff or unit administrative function. The incumbent must have the experience to be fully functional in all technical aspects of work assignments and thorough knowledge of office productivity software, including word processing, desktop publishing, and spreadsheet and database functions. Familiarity with the university network system. The incumbent should have working knowledge of budget policies and procedures, track financial data, and make simple projections. The incumbent must have excellent verbal and written communication skills and thorough English grammar, punctuation, and spelling knowledge; and thorough analytical skills. The incumbent must have the ability to work effectively individually, as a member of a highly functional team, and with a broad range of people to help promote a student-centered environment; detail-oriented and can handle multiple work unit priorities and projects; apply various policies and independent procedures where specific guidelines may not exist; judgment, discretion, and initiative to address problems and respond to all inquiries and requests related to the work areas, as well as the ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions; respond effectively to rapidly changing conditions; effectively handle a broad range of interpersonal contacts, including those at higher levels and those sensitive in nature; and to collaborate with students, faculty, staff, and administrators to resolve problems and generate future solutions. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Bachelor's degree from an accredited four-year college or university; familiarity with university administrative processes and procedures pertaining to an academic department. Closing Date : Review of applications will begin on April 5, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Mar 22 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Job Title Emergency Preparedness and Continuity Coordinator Classification Administrative Support Coordinator II AutoReqId 538137 Department University Police Sub-Division Vice President, Administration and Finance Salary Range Classification Range $3,865 - $6,336 per month (Hiring range depending on qualifications, not anticipated to exceed $3,865 - $5,000 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The University Police department is dedicated to ensuring the University Community's right to a crime free environment through exemplary and professional service. We seek an exceptional individual to join our team as the Emergency Preparedness and Continuity Coordinator (Administrative Support Coordinator II). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. The Division of Administration and Finance provides services and support to over 45,000 diverse students, faculty, and staff at Cal State Fullerton. It is the mission of the Division to provide customer-focused support and steward our physical and financial resources in order to fulfill the University’s mission and support student success. As part of the Division, the Cal State Fullerton Police Department (CSUF PD) provides contemporary law enforcement and emergency preparedness safety services including emergency management, business continuity, patrol, public safety, traffic, investigations, community engagement, crime prevention, and security services. This position, under general supervision of the Emergency Preparedness and Continuity (EP&C) Manager, provides direct support to the campus community (student, faculty, and staff) in tasks related to emergency preparedness and mission continuity to support a safe, inclusive, and welcoming university environment for all Titans to thrive. As a team member of Cal State Fullerton Police Department, the Emergency Preparedness and Continuity Coordinator shall support efforts to ensure diversity, equity, and inclusion are incorporated into department operations, programs, services, and culture. The Emergency Preparedness and Continuity Coordinator shall represent Cal State Fullerton Police Department and Cal State Fullerton by providing exceptional customer service while supporting the emergency preparedness and mission continuity needs of the university community. This position has been established to enhance the mission of Cal State Fullerton and support a diverse campus community that is prepared to respond in case of a disaster or emergency that occurs on the University. The resiliency of the University and Titan community will be strengthened with the appointment of this position by assisting in the development and implementation of policies, procedures, training and exercising those policies and procedures. The Emergency Preparedness and Continuity Coordinator will also aid in the assessment of essential campus functions and mitigating hazards and risks that threaten those functions. The Emergency Preparedness and Continuity Coordinator will espouse openness and transparency, and will be comfortable in public dialogue, both formal and informal. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and five years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to independently handle multiple work unit priorities and projects. Ability to independently interpret and apply policies and procedures and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels including highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Master’s degree in Emergency Management, Homeland Security, or related field is highly desirable. Professional Experience: Two or more years of work experience in a related field with general knowledge of emergency management and business continuity concepts. Professional experience in an academic setting, ideally a university of similar complexity and size is highly desirable. License/Certifications A Valid California Driver’s License. Completion of essential Incident Command System ICS courses (ICS 100, 200, 300 and 400) National Incident Management System IS 700 and 800 certifications within the first year of employment. Completion of First Aid/CPR/AED certificate within first year and maintained throughout. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator In the event of a campus emergency, may be required to work on campus for extended periods of time, to include nighttime and overnight hours. Occasional overnight travel is expected of this position. Will be required to be accessible 24/7, including evenings and weekends. Call back is a strong possibility given the critical nature of the position. Must be willing to respond to mutual aid emergency requests at any of the other 22 CSU campuses or from other emergency management entities. May require attendance at trainings, conferences, and meetings out of the area and away from the campus for several days. This position will require the person to walk on campus, walk on paved, unpaved, uneven paths, roads, walkways, upstairs, ladders, reach, enter small spaces, kneel, squat, in areas such as offices, academic classrooms, laboratories, industrial areas, athletic fields, housing structures, parking structures, and retail food facilities; enter and monitor dusty, noisy, hot and cold areas or areas purported to contain unknown odors, smells, and/or chemicals. Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Apr 11 2024 Pacific Daylight Time Applications close: Apr 25 2024 Pacific Daylight Time Closing Date/Time:
Apr 12, 2024
Job Title Emergency Preparedness and Continuity Coordinator Classification Administrative Support Coordinator II AutoReqId 538137 Department University Police Sub-Division Vice President, Administration and Finance Salary Range Classification Range $3,865 - $6,336 per month (Hiring range depending on qualifications, not anticipated to exceed $3,865 - $5,000 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The University Police department is dedicated to ensuring the University Community's right to a crime free environment through exemplary and professional service. We seek an exceptional individual to join our team as the Emergency Preparedness and Continuity Coordinator (Administrative Support Coordinator II). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. The Division of Administration and Finance provides services and support to over 45,000 diverse students, faculty, and staff at Cal State Fullerton. It is the mission of the Division to provide customer-focused support and steward our physical and financial resources in order to fulfill the University’s mission and support student success. As part of the Division, the Cal State Fullerton Police Department (CSUF PD) provides contemporary law enforcement and emergency preparedness safety services including emergency management, business continuity, patrol, public safety, traffic, investigations, community engagement, crime prevention, and security services. This position, under general supervision of the Emergency Preparedness and Continuity (EP&C) Manager, provides direct support to the campus community (student, faculty, and staff) in tasks related to emergency preparedness and mission continuity to support a safe, inclusive, and welcoming university environment for all Titans to thrive. As a team member of Cal State Fullerton Police Department, the Emergency Preparedness and Continuity Coordinator shall support efforts to ensure diversity, equity, and inclusion are incorporated into department operations, programs, services, and culture. The Emergency Preparedness and Continuity Coordinator shall represent Cal State Fullerton Police Department and Cal State Fullerton by providing exceptional customer service while supporting the emergency preparedness and mission continuity needs of the university community. This position has been established to enhance the mission of Cal State Fullerton and support a diverse campus community that is prepared to respond in case of a disaster or emergency that occurs on the University. The resiliency of the University and Titan community will be strengthened with the appointment of this position by assisting in the development and implementation of policies, procedures, training and exercising those policies and procedures. The Emergency Preparedness and Continuity Coordinator will also aid in the assessment of essential campus functions and mitigating hazards and risks that threaten those functions. The Emergency Preparedness and Continuity Coordinator will espouse openness and transparency, and will be comfortable in public dialogue, both formal and informal. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and five years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to independently handle multiple work unit priorities and projects. Ability to independently interpret and apply policies and procedures and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels including highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Master’s degree in Emergency Management, Homeland Security, or related field is highly desirable. Professional Experience: Two or more years of work experience in a related field with general knowledge of emergency management and business continuity concepts. Professional experience in an academic setting, ideally a university of similar complexity and size is highly desirable. License/Certifications A Valid California Driver’s License. Completion of essential Incident Command System ICS courses (ICS 100, 200, 300 and 400) National Incident Management System IS 700 and 800 certifications within the first year of employment. Completion of First Aid/CPR/AED certificate within first year and maintained throughout. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator In the event of a campus emergency, may be required to work on campus for extended periods of time, to include nighttime and overnight hours. Occasional overnight travel is expected of this position. Will be required to be accessible 24/7, including evenings and weekends. Call back is a strong possibility given the critical nature of the position. Must be willing to respond to mutual aid emergency requests at any of the other 22 CSU campuses or from other emergency management entities. May require attendance at trainings, conferences, and meetings out of the area and away from the campus for several days. This position will require the person to walk on campus, walk on paved, unpaved, uneven paths, roads, walkways, upstairs, ladders, reach, enter small spaces, kneel, squat, in areas such as offices, academic classrooms, laboratories, industrial areas, athletic fields, housing structures, parking structures, and retail food facilities; enter and monitor dusty, noisy, hot and cold areas or areas purported to contain unknown odors, smells, and/or chemicals. Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Apr 11 2024 Pacific Daylight Time Applications close: Apr 25 2024 Pacific Daylight Time Closing Date/Time:
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Position Summary The Administrative Support Coordinator II is a staff member of the Fowler College of Business assigned to the Finance, Management and Marketing (FMM) department office. The Administrative Support Coordinator II serves as the lead to department Administrative Support Assistants and as the Administrative Support Coordinator to the three department chairs. The position is under the direction of the department chairs and is responsible for interpreting and ensuring adherence to applicable University policies and procedures while facilitating the smooth operation of all aspects of the department office including lead direction to the administrative support assistants and student assistants. This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Department of Finance at San Diego State University offers undergraduate specializations in the areas of Finance, Financial Services, and Real Estate. Graduate programs are available in Finance and Financial & Tax Planning. Career opportunities for finance graduates include positions with business and nonprofit organizations in financial management, protection of assets, client services, evaluation and selection of securities for investment portfolios and loan management, financial and estate planning along with wealth management, and real estate services, development and property management. The Department supports research in real estate, financial management, financial planning, and investments. The Department of Management offers undergraduate specializations in Human Resource Management, Entrepreneurship, and General Management. MBA specializations in Entrepreneurship and General Management prepare masters’ students for tomorrow’s leadership challenges. Career opportunities for graduates in domestic and international business, human resources, corporate governance, and organizational management. The Department supports research and teaching focused on understanding a wide range of organizations from a variety of perspectives, including entrepreneurship innovation, leadership, diversity, human resource management, employee and firm performance, ethics, strategic management, corporate governance, and international management. The Department of Marketing offers undergraduate specializations in Marketing, Integrated Marketing Communications, and Professional Selling and Sales Management. Career opportunities for graduates include sales and sales management, brand management, marketing research, market analyst, retailing, advertising, digital and social media, media planning and buying, and positions in advertising and marketing communications agencies as account planners or account executives. The Department supports research and teaching focused on understanding branding, communication, sales, health, and consumer welfare. They apply behavioral, quantitative, and managerial orientations to explore how marketers can engage with consumers, how organizations can advance sales, and how consumers understand and communicate about brands. For more information regarding the Fowler College of Business, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Experience in an academic setting is preferred. Proficiency in Microsoft Word and Excel. Minimum 3-years of related progressive office/work experience is preferred. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively handle interpersonal interactions at all levels. Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,300 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,865 - $6,336 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on April 19, 2024. To receive full consideration, apply by April 18, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Tina Deesen at tdeesen@sdsu.edu . Advertised: Apr 05 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Apr 06, 2024
Position Summary The Administrative Support Coordinator II is a staff member of the Fowler College of Business assigned to the Finance, Management and Marketing (FMM) department office. The Administrative Support Coordinator II serves as the lead to department Administrative Support Assistants and as the Administrative Support Coordinator to the three department chairs. The position is under the direction of the department chairs and is responsible for interpreting and ensuring adherence to applicable University policies and procedures while facilitating the smooth operation of all aspects of the department office including lead direction to the administrative support assistants and student assistants. This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Department of Finance at San Diego State University offers undergraduate specializations in the areas of Finance, Financial Services, and Real Estate. Graduate programs are available in Finance and Financial & Tax Planning. Career opportunities for finance graduates include positions with business and nonprofit organizations in financial management, protection of assets, client services, evaluation and selection of securities for investment portfolios and loan management, financial and estate planning along with wealth management, and real estate services, development and property management. The Department supports research in real estate, financial management, financial planning, and investments. The Department of Management offers undergraduate specializations in Human Resource Management, Entrepreneurship, and General Management. MBA specializations in Entrepreneurship and General Management prepare masters’ students for tomorrow’s leadership challenges. Career opportunities for graduates in domestic and international business, human resources, corporate governance, and organizational management. The Department supports research and teaching focused on understanding a wide range of organizations from a variety of perspectives, including entrepreneurship innovation, leadership, diversity, human resource management, employee and firm performance, ethics, strategic management, corporate governance, and international management. The Department of Marketing offers undergraduate specializations in Marketing, Integrated Marketing Communications, and Professional Selling and Sales Management. Career opportunities for graduates include sales and sales management, brand management, marketing research, market analyst, retailing, advertising, digital and social media, media planning and buying, and positions in advertising and marketing communications agencies as account planners or account executives. The Department supports research and teaching focused on understanding branding, communication, sales, health, and consumer welfare. They apply behavioral, quantitative, and managerial orientations to explore how marketers can engage with consumers, how organizations can advance sales, and how consumers understand and communicate about brands. For more information regarding the Fowler College of Business, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Experience in an academic setting is preferred. Proficiency in Microsoft Word and Excel. Minimum 3-years of related progressive office/work experience is preferred. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively handle interpersonal interactions at all levels. Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,300 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,865 - $6,336 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on April 19, 2024. To receive full consideration, apply by April 18, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Tina Deesen at tdeesen@sdsu.edu . Advertised: Apr 05 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Introduction This is a reinstatement, transfer or voluntary demotion opportunity for current and former regularly appointed employees of Alameda County. Reinstatement: Pursuant to Civil Service Rule 1744: On the request of a department head and approval of the Commission, a regularly appointed employee who resigned in good standing may, within three years after the effective date of his/her resignation, be reinstated in a position in the class from which he/she resigned or in a position in another class for which he/she may be eligible as determined by the Commission. Appointments by reinstatement following resignation are subject to the probationary period established for the class. You must have been a classified County employee in the same job code or in a job code at the same salary maximum and left the County in good standing. In addition, you must meet the minimum and special qualifications of the specific position. Transfer: You must be a current County classified employee in the same job code or in a job code with the same salary maximum for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. Voluntary Demotion: You must be a current County classified employee in a job code which is at a higher salary maximum than the vacancy for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. DESCRIPTION THE AGENCY Alameda County General Services Agency (GSA) delivers a host of logistical support services to County agencies and partners from maintenance of facilities and County fleet to energy and environmental management services, capital project management, procurement services, and clean commute and recycling programs. The GSA Community strives not only to provide these services but to also facilitate collaborative and innovative approaches in its efforts. While the GSA Community largely focuses on support services for Alameda County departments and other public agencies, the work has a direct impact on the communities. GSA builds structures such as libraries and youth centers that transform communities, provides opportunities for local businesses, and works towards ensuring that County work practices minimize negative impacts to the environment. GSA employees take great pride in their work and strive to provide the highest-quality service. For more information about the agency, please visit: County of Alameda, General Services Agency . THE POSITION Under direction, to provide professional level administrative, operational and organizational services to County departments and agencies; to plan and conduct a variety of studies and inquiries; to facilitate the implementation of a wide variety of programs and projects; and to do related work as required. DISTINGUISHING FEATURES Administrative Specialist I/II is a flexibly-staffed class series with the work normally performed at the II level, but with initial selection possible at the I (or entry) level. Incumbents hired at the I level will be expected to gain experience and demonstrate proficiency which qualifies them to promote to the II level after the equivalent of one year full time service. Appointment at the I level will not be extended beyond one year. Responsibilities of this broad administrative series normally encompass a variety of activities, such as planning and conducting organizational and policy studies, performing activities related to personnel, purchasing, contracting and budgeting and overseeing functions and staff in administrative services areas. Administrative Specialists may also supervise the work of a small support staff on a project or day-to-day-basis. Although the work is diverse, all positions are typically characterized by all of the following elements: • The necessity for independent decision making; • Project, activity and/or functional planning, oversight and evaluation; • The ability to significantly influence departmental policies, functions or service delivery activities; and • The limited availability or nature of supervision. This series is distinguished from the Financial Services Specialist class series in that the primary responsibilities of the latter classes are in the areas of budget development and administration, financial analysis and projections and/or contract and grants administration, with general administrative services responsibilities being of secondary importance. It is further distinguished from Supervising Administrative Specialist which provides second- level supervision for administrative support and operations staff and functions. For detailed information about the classification, please visit: ( #0219) Administrative Specailist II . MINIMUM QUALIFICATIONS I Experience: The equivalent of one year full-time experience in the class of Administrative Specialist I in the Alameda County classified service. OR II Education: Equivalent to graduation from an accredited four-year college or university (180 quarter units or 120 semester units) with major coursework in business or public administration, or a field related to the work. (Additional professional or paraprofessional administrative experience may be substituted for the education on a year-for-year basis.) AND Experience: Equivalent to one year of full-time professional-level experience in planning and conducting administrative, operational and organizational studies and providing varied administrative support at the level of or higher than that performed by the County class of Administrative Specialist I. NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification. Knowledge of: • Principles of public administration. • Practices and techniques of administrative analysis and report preparation. • Computer applications related to the work. • Budgetary and financial record keeping techniques. • Office administrative practices and procedures, including records management and the operation of standard office equipment. • Basic supervisory principles and practices. • Basic public personnel, purchasing and contract administration practices. Ability to: • Plan and conduct administrative, organizational and operational studies. • Research, compile and summarize varied information, evaluate alternatives and reach sound conclusions. • Interpret, explain and apply complex policies, regulations and procedures. • Plan, assign and review the work of a small staff on a project or day-to-day basis. • Prepare clear and accurate reports, correspondence, procedures and other written materials. • Represent the department and the County in meetings with others. • Organize and prioritize work and meet critical deadlines. • Maintain accurate records and files. • Exercise sound independent judgment within established policies and guidelines. • Establish and maintain effective working relationships with those contacted in the course of work. Licenses: Specified positions may require possession of a valid California driver's license. BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) Accidental Death and Dismemberment Insurance County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 12 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Management Paid Leave** Catastrophic Sick Leave Group Auto/Home Insurance Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. ** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave. Conclusion TO APPLY: Please submit a PDF of your updated Alameda County application to Susan Canalin , Departmental Human Resources Officer at Susan.Canalin2@acgov.org . Please contact Susan Canalin either via email or by phone at (510) 208-9760 if you have any questions. You are encouraged to apply immediately as this posting is open until filled and may close at anytime. Alameda County is an Equal Opportunity Employer Closing Date/Time: Continuous
Mar 08, 2024
Full Time
Introduction This is a reinstatement, transfer or voluntary demotion opportunity for current and former regularly appointed employees of Alameda County. Reinstatement: Pursuant to Civil Service Rule 1744: On the request of a department head and approval of the Commission, a regularly appointed employee who resigned in good standing may, within three years after the effective date of his/her resignation, be reinstated in a position in the class from which he/she resigned or in a position in another class for which he/she may be eligible as determined by the Commission. Appointments by reinstatement following resignation are subject to the probationary period established for the class. You must have been a classified County employee in the same job code or in a job code at the same salary maximum and left the County in good standing. In addition, you must meet the minimum and special qualifications of the specific position. Transfer: You must be a current County classified employee in the same job code or in a job code with the same salary maximum for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. Voluntary Demotion: You must be a current County classified employee in a job code which is at a higher salary maximum than the vacancy for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. DESCRIPTION THE AGENCY Alameda County General Services Agency (GSA) delivers a host of logistical support services to County agencies and partners from maintenance of facilities and County fleet to energy and environmental management services, capital project management, procurement services, and clean commute and recycling programs. The GSA Community strives not only to provide these services but to also facilitate collaborative and innovative approaches in its efforts. While the GSA Community largely focuses on support services for Alameda County departments and other public agencies, the work has a direct impact on the communities. GSA builds structures such as libraries and youth centers that transform communities, provides opportunities for local businesses, and works towards ensuring that County work practices minimize negative impacts to the environment. GSA employees take great pride in their work and strive to provide the highest-quality service. For more information about the agency, please visit: County of Alameda, General Services Agency . THE POSITION Under direction, to provide professional level administrative, operational and organizational services to County departments and agencies; to plan and conduct a variety of studies and inquiries; to facilitate the implementation of a wide variety of programs and projects; and to do related work as required. DISTINGUISHING FEATURES Administrative Specialist I/II is a flexibly-staffed class series with the work normally performed at the II level, but with initial selection possible at the I (or entry) level. Incumbents hired at the I level will be expected to gain experience and demonstrate proficiency which qualifies them to promote to the II level after the equivalent of one year full time service. Appointment at the I level will not be extended beyond one year. Responsibilities of this broad administrative series normally encompass a variety of activities, such as planning and conducting organizational and policy studies, performing activities related to personnel, purchasing, contracting and budgeting and overseeing functions and staff in administrative services areas. Administrative Specialists may also supervise the work of a small support staff on a project or day-to-day-basis. Although the work is diverse, all positions are typically characterized by all of the following elements: • The necessity for independent decision making; • Project, activity and/or functional planning, oversight and evaluation; • The ability to significantly influence departmental policies, functions or service delivery activities; and • The limited availability or nature of supervision. This series is distinguished from the Financial Services Specialist class series in that the primary responsibilities of the latter classes are in the areas of budget development and administration, financial analysis and projections and/or contract and grants administration, with general administrative services responsibilities being of secondary importance. It is further distinguished from Supervising Administrative Specialist which provides second- level supervision for administrative support and operations staff and functions. For detailed information about the classification, please visit: ( #0219) Administrative Specailist II . MINIMUM QUALIFICATIONS I Experience: The equivalent of one year full-time experience in the class of Administrative Specialist I in the Alameda County classified service. OR II Education: Equivalent to graduation from an accredited four-year college or university (180 quarter units or 120 semester units) with major coursework in business or public administration, or a field related to the work. (Additional professional or paraprofessional administrative experience may be substituted for the education on a year-for-year basis.) AND Experience: Equivalent to one year of full-time professional-level experience in planning and conducting administrative, operational and organizational studies and providing varied administrative support at the level of or higher than that performed by the County class of Administrative Specialist I. NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification. Knowledge of: • Principles of public administration. • Practices and techniques of administrative analysis and report preparation. • Computer applications related to the work. • Budgetary and financial record keeping techniques. • Office administrative practices and procedures, including records management and the operation of standard office equipment. • Basic supervisory principles and practices. • Basic public personnel, purchasing and contract administration practices. Ability to: • Plan and conduct administrative, organizational and operational studies. • Research, compile and summarize varied information, evaluate alternatives and reach sound conclusions. • Interpret, explain and apply complex policies, regulations and procedures. • Plan, assign and review the work of a small staff on a project or day-to-day basis. • Prepare clear and accurate reports, correspondence, procedures and other written materials. • Represent the department and the County in meetings with others. • Organize and prioritize work and meet critical deadlines. • Maintain accurate records and files. • Exercise sound independent judgment within established policies and guidelines. • Establish and maintain effective working relationships with those contacted in the course of work. Licenses: Specified positions may require possession of a valid California driver's license. BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) Accidental Death and Dismemberment Insurance County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 12 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Management Paid Leave** Catastrophic Sick Leave Group Auto/Home Insurance Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. ** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave. Conclusion TO APPLY: Please submit a PDF of your updated Alameda County application to Susan Canalin , Departmental Human Resources Officer at Susan.Canalin2@acgov.org . Please contact Susan Canalin either via email or by phone at (510) 208-9760 if you have any questions. You are encouraged to apply immediately as this posting is open until filled and may close at anytime. Alameda County is an Equal Opportunity Employer Closing Date/Time: Continuous
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Position Summary The Administrative Support Coordinator II position supports assigned Associate/Assistant Vice President(s) in a wide range of executive, administrative and operational responsibilities. These responsibilities include but are not limited to coordination, implementation, maintenance and on-going support to operational areas and programs impacting the delivery of services to students. This position coordinates and/or performs highly sensitive administrative support on behalf of the assigned leadership team with responsibility for achievement of unit goals and positive unit/University impact. Under general direction, the Administrative Support Coordinator II coordinates meetings, projects, activities, inquiries, and replies, for and on behalf of the office of the Vice President. The position requires skill, professionalism, and tact. This is a full-time (1.0 time-base), benefits eligible, temporary position anticipated to end on June 30, 2025, with the possibility of reappointment. This position is designated as non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Office of the Vice President for Student Affairs and Campus Diversity is responsible for the coordination and development of student services and building the inclusive excellence of SDSU's staff and faculty at San Diego State University. Departments include, but not limited to, Assistant Deans for Student Affairs; Career Services; Center for Educational Partnerships, Outreach and Success; Communications Services; Counseling and Psychological Services; Educational Opportunity Programs and Ethnic Affairs; Financial Aid and Scholarships; Joan and Art Barron Veterans Center; New Student and Parent Programs; Office of the Student Ombudsman; Residential Education; Resource Management; Student Ability Success Center; Student Health Services; Student Life and Leadership; Student Rights and Responsibilities; Testing Services Office; Well-being & Health Promotion; Cultural Centers; and programming related to Inclusive Excellence. Division of Student Affairs and Campus Diversity The Division works proactively to address systemic inequities through professional learning, community building, advocacy, policy recommendations and organizational structures, while facilitating an integrated vision and shared responsibility for prioritizing and advancing institutional goals. We aim to foster an affirming campus culture based on the core values of excellence, equity, diversity, belonging and inclusion through: Recruiting and retaining faculty and staff who are reflective of the diverse student body and communities served by SDSU, and recruiting students who are representative of the rich diversity of the region and the world; Fostering an environment that is welcoming, affirming, and empowering for students, faculty, staff and alumni of all backgrounds; Enhancing the career and educational pathways of a diverse student body, the faculty and staff, including enhancing the learning environment and expanding learning opportunities for all students inside and outside the classroom, and expanding and connecting opportunities for students to participate in transformational experiences; Developing leaders who believe in and lead others toward supporting civility, mutual respect and diversity in our society and workplaces; and Cultivating relationships with the local community that advance the well-being of diverse individuals and communities. Position upholds the Student Affairs and Campus Diversity Statement on Diversity, Equity, and Inclusion, specifically: “The Division of Student Affairs and Campus Diversity acknowledges and honors the inherent value and dignity of all individuals by creating and nurturing a learning and working environment that affirms and leverages our community’s diversity of traditions, heritages, perspectives, and experiences. We are committed to fostering a culture of inclusive excellence designed to facilitate the personal and professional success, growth, development, and well-being of all members of our community. We manifest this commitment through our innovative, strategic, and collaborative efforts to develop leaders who believe in and lead others toward practicing civility, mutual respect, and inclusion in our workplaces and society.” For more information regarding the Student Affairs & Campus Diversity department, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Proficiency with Excel, Word, and PowerPoint software. Experience securing travel arrangements and managing an executive’s calendar. Front desk/reception experience. Experience training and providing lead direction to student assistants. Experience working in a high-level executive office and supporting high-level executives. Bilingual in Spanish and English is preferred. Budget, payables experience. Experience using database software to query various reports - Oracle and PeopleSoft. Compensation and Benefits Starting salary upon appointment is not expected to exceed $3,681 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,681 - $6,034 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on February 23, 2024. To receive full consideration, apply by February 22, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Pang Thao at pythao@sdsu.edu . Advertised: Feb 02 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Position Summary The Administrative Support Coordinator II position supports assigned Associate/Assistant Vice President(s) in a wide range of executive, administrative and operational responsibilities. These responsibilities include but are not limited to coordination, implementation, maintenance and on-going support to operational areas and programs impacting the delivery of services to students. This position coordinates and/or performs highly sensitive administrative support on behalf of the assigned leadership team with responsibility for achievement of unit goals and positive unit/University impact. Under general direction, the Administrative Support Coordinator II coordinates meetings, projects, activities, inquiries, and replies, for and on behalf of the office of the Vice President. The position requires skill, professionalism, and tact. This is a full-time (1.0 time-base), benefits eligible, temporary position anticipated to end on June 30, 2025, with the possibility of reappointment. This position is designated as non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Office of the Vice President for Student Affairs and Campus Diversity is responsible for the coordination and development of student services and building the inclusive excellence of SDSU's staff and faculty at San Diego State University. Departments include, but not limited to, Assistant Deans for Student Affairs; Career Services; Center for Educational Partnerships, Outreach and Success; Communications Services; Counseling and Psychological Services; Educational Opportunity Programs and Ethnic Affairs; Financial Aid and Scholarships; Joan and Art Barron Veterans Center; New Student and Parent Programs; Office of the Student Ombudsman; Residential Education; Resource Management; Student Ability Success Center; Student Health Services; Student Life and Leadership; Student Rights and Responsibilities; Testing Services Office; Well-being & Health Promotion; Cultural Centers; and programming related to Inclusive Excellence. Division of Student Affairs and Campus Diversity The Division works proactively to address systemic inequities through professional learning, community building, advocacy, policy recommendations and organizational structures, while facilitating an integrated vision and shared responsibility for prioritizing and advancing institutional goals. We aim to foster an affirming campus culture based on the core values of excellence, equity, diversity, belonging and inclusion through: Recruiting and retaining faculty and staff who are reflective of the diverse student body and communities served by SDSU, and recruiting students who are representative of the rich diversity of the region and the world; Fostering an environment that is welcoming, affirming, and empowering for students, faculty, staff and alumni of all backgrounds; Enhancing the career and educational pathways of a diverse student body, the faculty and staff, including enhancing the learning environment and expanding learning opportunities for all students inside and outside the classroom, and expanding and connecting opportunities for students to participate in transformational experiences; Developing leaders who believe in and lead others toward supporting civility, mutual respect and diversity in our society and workplaces; and Cultivating relationships with the local community that advance the well-being of diverse individuals and communities. Position upholds the Student Affairs and Campus Diversity Statement on Diversity, Equity, and Inclusion, specifically: “The Division of Student Affairs and Campus Diversity acknowledges and honors the inherent value and dignity of all individuals by creating and nurturing a learning and working environment that affirms and leverages our community’s diversity of traditions, heritages, perspectives, and experiences. We are committed to fostering a culture of inclusive excellence designed to facilitate the personal and professional success, growth, development, and well-being of all members of our community. We manifest this commitment through our innovative, strategic, and collaborative efforts to develop leaders who believe in and lead others toward practicing civility, mutual respect, and inclusion in our workplaces and society.” For more information regarding the Student Affairs & Campus Diversity department, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Proficiency with Excel, Word, and PowerPoint software. Experience securing travel arrangements and managing an executive’s calendar. Front desk/reception experience. Experience training and providing lead direction to student assistants. Experience working in a high-level executive office and supporting high-level executives. Bilingual in Spanish and English is preferred. Budget, payables experience. Experience using database software to query various reports - Oracle and PeopleSoft. Compensation and Benefits Starting salary upon appointment is not expected to exceed $3,681 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,681 - $6,034 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on February 23, 2024. To receive full consideration, apply by February 22, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Pang Thao at pythao@sdsu.edu . Advertised: Feb 02 2024 Pacific Standard Time Applications close: Closing Date/Time:
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Position Summary The Administrative Support Coordinator II, under the general supervision of the Medical Director, performs a variety of comprehensive administrative and clerical duties in support of student health center operations. They follow standard policies and procedures in performing these high-level tasks. Work assignments may involve other related activities within the scope of this classification and may be focused in one or more areas within Student Health Services. The Administrative Support Coordinator performs work assignments that typically support the full range of clerical and administrative functions within the student health center including support of clinical leadership, coordination of staffing schedules and timekeeping, overseeing various processes essential to administrative operations, appointment scheduling for practitioners, patient reception, and management of highly sensitive patient phone calls. This is a full-time (1.0 time-base), benefits eligible, temporary position anticipated to end on or before June 30, 2025 with the possibility of reappointment. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:15 a.m. to 5:15 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary Student Health Services offers primary medical care and health promotion to students of San Diego State University through a wide range of programs and services. Care is provided by board certified physicians, certified nurse practitioners and other medical staff including nurses, clinical laboratory scientists, x-ray technologists, medical assistants, and pharmacists. In addition to the basic medical care, Student Health Services offers health education, orthopedics, osteopathic manipulative treatment and psychiatry. The mission of SDSU Student Health Services is to provide high-quality, convenient, student- focused medical care in a safe and welcoming environment, actively partnering with our student- patients to help them achieve and maintain healthy lives in support of their personal and academic success. Division of Student Affairs and Campus Diversity The Division works proactively to address systemic inequities through professional learning, community building, advocacy, policy recommendations and organizational structures, while facilitating an integrated vision and shared responsibility for prioritizing and advancing institutional goals. We aim to foster an affirming campus culture based on the core values of excellence, equity, diversity, belonging and inclusion through: Recruiting and retaining faculty and staff who are reflective of the diverse student body and communities served by SDSU, and recruiting students who are representative of the rich diversity of the region and the world; Fostering an environment that is welcoming, affirming, and empowering for students, faculty, staff and alumni of all backgrounds; Enhancing the career and educational pathways of a diverse student body, the faculty and staff, including enhancing the learning environment and expanding learning opportunities for all students inside and outside the classroom, and expanding and connecting opportunities for students to participate in transformational experiences; Developing leaders who believe in and lead others toward supporting civility, mutual respect and diversity in our society and workplaces; and Cultivating relationships with the local community that advance the well-being of diverse individuals and communities. Position upholds the Student Affairs and Campus Diversity Statement on Diversity, Equity, and Inclusion, specifically: “The Division of Student Affairs and Campus Diversity acknowledges and honors the inherent value and dignity of all individuals by creating and nurturing a learning and working environment that affirms and leverages our community’s diversity of traditions, heritages, perspectives, and experiences. We are committed to fostering a culture of inclusive excellence designed to facilitate the personal and professional success, growth, development, and well-being of all members of our community. We manifest this commitment through our innovative, strategic and collaborative efforts to develop leaders who believe in and lead others toward practicing civility, mutual respect, and inclusion in our workplaces and society.” For more information regarding Student Health Services, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Experience with clinical staff scheduling Experience providing front desk reception in an ambulatory healthcare setting Experience working within a healthcare setting adhering to HIPAA requirements General knowledge of daily clinic operations and strong organizational skills, ranging from patient scheduling and reception to processing of paperwork. Computer skills in practice management and electronic health records. Comprehension of medical terminology at a level sufficient for accurate transcription of involved information; ability to use medical dictionaries and reference texts as needed. Ability to maintain patient and staff confidentiality. Ability to be sensitive to and communicate effectively with a diverse patient population Compensation and Benefits Starting salary upon appointment is not expected to exceed $3,865 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,865 - $6,336 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on April 4, 2024. To receive full consideration, apply by April 5, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Rachael Stalmann at rstalmann@sdsu.edu. Advertised: Mar 20 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 21, 2024
Position Summary The Administrative Support Coordinator II, under the general supervision of the Medical Director, performs a variety of comprehensive administrative and clerical duties in support of student health center operations. They follow standard policies and procedures in performing these high-level tasks. Work assignments may involve other related activities within the scope of this classification and may be focused in one or more areas within Student Health Services. The Administrative Support Coordinator performs work assignments that typically support the full range of clerical and administrative functions within the student health center including support of clinical leadership, coordination of staffing schedules and timekeeping, overseeing various processes essential to administrative operations, appointment scheduling for practitioners, patient reception, and management of highly sensitive patient phone calls. This is a full-time (1.0 time-base), benefits eligible, temporary position anticipated to end on or before June 30, 2025 with the possibility of reappointment. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:15 a.m. to 5:15 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary Student Health Services offers primary medical care and health promotion to students of San Diego State University through a wide range of programs and services. Care is provided by board certified physicians, certified nurse practitioners and other medical staff including nurses, clinical laboratory scientists, x-ray technologists, medical assistants, and pharmacists. In addition to the basic medical care, Student Health Services offers health education, orthopedics, osteopathic manipulative treatment and psychiatry. The mission of SDSU Student Health Services is to provide high-quality, convenient, student- focused medical care in a safe and welcoming environment, actively partnering with our student- patients to help them achieve and maintain healthy lives in support of their personal and academic success. Division of Student Affairs and Campus Diversity The Division works proactively to address systemic inequities through professional learning, community building, advocacy, policy recommendations and organizational structures, while facilitating an integrated vision and shared responsibility for prioritizing and advancing institutional goals. We aim to foster an affirming campus culture based on the core values of excellence, equity, diversity, belonging and inclusion through: Recruiting and retaining faculty and staff who are reflective of the diverse student body and communities served by SDSU, and recruiting students who are representative of the rich diversity of the region and the world; Fostering an environment that is welcoming, affirming, and empowering for students, faculty, staff and alumni of all backgrounds; Enhancing the career and educational pathways of a diverse student body, the faculty and staff, including enhancing the learning environment and expanding learning opportunities for all students inside and outside the classroom, and expanding and connecting opportunities for students to participate in transformational experiences; Developing leaders who believe in and lead others toward supporting civility, mutual respect and diversity in our society and workplaces; and Cultivating relationships with the local community that advance the well-being of diverse individuals and communities. Position upholds the Student Affairs and Campus Diversity Statement on Diversity, Equity, and Inclusion, specifically: “The Division of Student Affairs and Campus Diversity acknowledges and honors the inherent value and dignity of all individuals by creating and nurturing a learning and working environment that affirms and leverages our community’s diversity of traditions, heritages, perspectives, and experiences. We are committed to fostering a culture of inclusive excellence designed to facilitate the personal and professional success, growth, development, and well-being of all members of our community. We manifest this commitment through our innovative, strategic and collaborative efforts to develop leaders who believe in and lead others toward practicing civility, mutual respect, and inclusion in our workplaces and society.” For more information regarding Student Health Services, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Experience with clinical staff scheduling Experience providing front desk reception in an ambulatory healthcare setting Experience working within a healthcare setting adhering to HIPAA requirements General knowledge of daily clinic operations and strong organizational skills, ranging from patient scheduling and reception to processing of paperwork. Computer skills in practice management and electronic health records. Comprehension of medical terminology at a level sufficient for accurate transcription of involved information; ability to use medical dictionaries and reference texts as needed. Ability to maintain patient and staff confidentiality. Ability to be sensitive to and communicate effectively with a diverse patient population Compensation and Benefits Starting salary upon appointment is not expected to exceed $3,865 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,865 - $6,336 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on April 4, 2024. To receive full consideration, apply by April 5, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Rachael Stalmann at rstalmann@sdsu.edu. Advertised: Mar 20 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Alameda County
San Leandro, California, United States
Introduction This is a reinstatement, transfer or voluntary demotion opportunity for current and former regularly appointed employees of Alameda County. Reinstatement: Pursuant to Civil Service Rule 1744: On the request of a department head and approval of the Commission, a regularly appointed employee who resigned in good standing may, within three years after the effective date of his/her resignation, be reinstated in a position in the class from which he/she resigned or in a position in another class for which he/she may be eligible as determined by the Commission. Appointments by reinstatement following resignation are subject to the probationary period established for the class. You must have been a classified County employee in the same job code or in a job code at the same salary maximum and left the County in good standing. In addition, you must meet the minimum and special qualifications of the specific position. Transfer: You must be a current County classified employee in the same job code or in a job code with the same salary maximum for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. Voluntary Demotion: You must be a current County classified employee in a job code which is at a higher salary maximum than the vacancy for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. DESCRIPTION THE AGENCY Alameda County's Health Services Program is administered by the Health Care Services Agency and includes the following program areas: Behavioral Health Care, Public Health, Environmental Health, and Agency Administration/Indigent Health. The ultimate mission of the Health Care Services Agency is to provide fully integrated health care services through a comprehensive network of public and private partnerships that ensure optimal health and well-being and respect the diversity of all residents. Health Care Services Agency currently has multiple career opportunities for experienced professionals to become part of a service delivery team dedicated to the optimal health and well being of Alameda County residents. THE POSITION Under direction, to provide professional level administrative, operational and organizational services to County departments and agencies; to plan and conduct a variety of studies and inquiries; to facilitate the implementation of a wide variety of programs and projects; and to do related work as required. Administrative Specialist I/II is a flexibly-staffed class series with the work normally performed at the II level, but with initial selection possible at the I (or entry) level. Incumbents hired at the I level will be expected to gain experience and demonstrate proficiency which qualifies them to promote to the II level after the equivalent of one year full time service. Appointment at the I level will not be extended beyond one year. Responsibilities of this broad administrative series normally encompass a variety of activities, such as planning and conducting organizational and policy studies, performing activities related to personnel, purchasing, contracting and budgeting and overseeing functions and staff in administrative services areas. Administrative Specialists may also supervise the work of a small support staff on a project or day-to-day-basis. Although the work is diverse, all positions are typically characterized by all of the following elements: • The necessity for independent decision making; • Project, activity and/or functional planning, oversight and evaluation; • The ability to significantly influence departmental policies, functions or service delivery activities; and • The limited availability or nature of supervision. This series is distinguished from the Financial Services Specialist class series in that the primary responsibilities of the latter classes are in the areas of budget development and administration, financial analysis and projections and/or contract and grants administration, with general administrative services responsibilities being of secondary importance. It is further distinguished from Supervising Administrative Specialist which provides second- level supervision for administrative support and operations staff and functions. MINIMUM QUALIFICATIONS I Experience: The equivalent of one year full-time experience in the class of Administrative Specialist I in the Alameda County classified service. OR II Education: Equivalent to graduation from an accredited four-year college or university (180 quarter units or 120 semester units) with major coursework in business or public administration, or a field related to the work. (Additional professional or paraprofessional administrative experience may be substituted for the education on a year-for-year basis.) AND Experience: Equivalent to one year of full-time professional-level experience in planning and conducting administrative, operational and organizational studies and providing varied administrative support at the level of or higher than that performed by the County class of Administrative Specialist I. NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification. Knowledge of: • Principles of public administration. • Practices and techniques of administrative analysis and report preparation. • Computer applications related to the work. • Budgetary and financial record keeping techniques. • Office administrative practices and procedures, including records management and the operation of standard office equipment. • Basic supervisory principles and practices. • Basic public personnel, purchasing and contract administration practices. Ability to: • Plan and conduct administrative, organizational and operational studies. • Research, compile and summarize varied information, evaluate alternatives and reach sound conclusions. • Interpret, explain and apply complex policies, regulations and procedures. • Plan, assign and review the work of a small staff on a project or day-to-day basis. • Prepare clear and accurate reports, correspondence, procedures and other written materials. • Represent the department and the County in meetings with others. • Organize and prioritize work and meet critical deadlines. • Maintain accurate records and files. • Exercise sound independent judgment within established policies and guidelines. • Establish and maintain effective working relationships with those contacted in the course of work. Licenses: Specified positions may require possession of a valid California driver's license. BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) Accidental Death and Dismemberment Insurance County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 12 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Management Paid Leave** Catastrophic Sick Leave Group Auto/Home Insurance Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. ** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave. Conclusion TO APPLY: Please submit a PDF of your updated Alameda County application to Ricca Espiridion at ricca.espiridion@acgov.org .Please be in contact if you have any questions. You are encouraged to apply immediately as this posting is open until filled and may close at anytime. Alameda County is an Equal Opportunity Employer Closing Date/Time: Continuous
Mar 16, 2024
Full Time
Introduction This is a reinstatement, transfer or voluntary demotion opportunity for current and former regularly appointed employees of Alameda County. Reinstatement: Pursuant to Civil Service Rule 1744: On the request of a department head and approval of the Commission, a regularly appointed employee who resigned in good standing may, within three years after the effective date of his/her resignation, be reinstated in a position in the class from which he/she resigned or in a position in another class for which he/she may be eligible as determined by the Commission. Appointments by reinstatement following resignation are subject to the probationary period established for the class. You must have been a classified County employee in the same job code or in a job code at the same salary maximum and left the County in good standing. In addition, you must meet the minimum and special qualifications of the specific position. Transfer: You must be a current County classified employee in the same job code or in a job code with the same salary maximum for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. Voluntary Demotion: You must be a current County classified employee in a job code which is at a higher salary maximum than the vacancy for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. DESCRIPTION THE AGENCY Alameda County's Health Services Program is administered by the Health Care Services Agency and includes the following program areas: Behavioral Health Care, Public Health, Environmental Health, and Agency Administration/Indigent Health. The ultimate mission of the Health Care Services Agency is to provide fully integrated health care services through a comprehensive network of public and private partnerships that ensure optimal health and well-being and respect the diversity of all residents. Health Care Services Agency currently has multiple career opportunities for experienced professionals to become part of a service delivery team dedicated to the optimal health and well being of Alameda County residents. THE POSITION Under direction, to provide professional level administrative, operational and organizational services to County departments and agencies; to plan and conduct a variety of studies and inquiries; to facilitate the implementation of a wide variety of programs and projects; and to do related work as required. Administrative Specialist I/II is a flexibly-staffed class series with the work normally performed at the II level, but with initial selection possible at the I (or entry) level. Incumbents hired at the I level will be expected to gain experience and demonstrate proficiency which qualifies them to promote to the II level after the equivalent of one year full time service. Appointment at the I level will not be extended beyond one year. Responsibilities of this broad administrative series normally encompass a variety of activities, such as planning and conducting organizational and policy studies, performing activities related to personnel, purchasing, contracting and budgeting and overseeing functions and staff in administrative services areas. Administrative Specialists may also supervise the work of a small support staff on a project or day-to-day-basis. Although the work is diverse, all positions are typically characterized by all of the following elements: • The necessity for independent decision making; • Project, activity and/or functional planning, oversight and evaluation; • The ability to significantly influence departmental policies, functions or service delivery activities; and • The limited availability or nature of supervision. This series is distinguished from the Financial Services Specialist class series in that the primary responsibilities of the latter classes are in the areas of budget development and administration, financial analysis and projections and/or contract and grants administration, with general administrative services responsibilities being of secondary importance. It is further distinguished from Supervising Administrative Specialist which provides second- level supervision for administrative support and operations staff and functions. MINIMUM QUALIFICATIONS I Experience: The equivalent of one year full-time experience in the class of Administrative Specialist I in the Alameda County classified service. OR II Education: Equivalent to graduation from an accredited four-year college or university (180 quarter units or 120 semester units) with major coursework in business or public administration, or a field related to the work. (Additional professional or paraprofessional administrative experience may be substituted for the education on a year-for-year basis.) AND Experience: Equivalent to one year of full-time professional-level experience in planning and conducting administrative, operational and organizational studies and providing varied administrative support at the level of or higher than that performed by the County class of Administrative Specialist I. NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification. Knowledge of: • Principles of public administration. • Practices and techniques of administrative analysis and report preparation. • Computer applications related to the work. • Budgetary and financial record keeping techniques. • Office administrative practices and procedures, including records management and the operation of standard office equipment. • Basic supervisory principles and practices. • Basic public personnel, purchasing and contract administration practices. Ability to: • Plan and conduct administrative, organizational and operational studies. • Research, compile and summarize varied information, evaluate alternatives and reach sound conclusions. • Interpret, explain and apply complex policies, regulations and procedures. • Plan, assign and review the work of a small staff on a project or day-to-day basis. • Prepare clear and accurate reports, correspondence, procedures and other written materials. • Represent the department and the County in meetings with others. • Organize and prioritize work and meet critical deadlines. • Maintain accurate records and files. • Exercise sound independent judgment within established policies and guidelines. • Establish and maintain effective working relationships with those contacted in the course of work. Licenses: Specified positions may require possession of a valid California driver's license. BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) Accidental Death and Dismemberment Insurance County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 12 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Management Paid Leave** Catastrophic Sick Leave Group Auto/Home Insurance Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. ** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave. Conclusion TO APPLY: Please submit a PDF of your updated Alameda County application to Ricca Espiridion at ricca.espiridion@acgov.org .Please be in contact if you have any questions. You are encouraged to apply immediately as this posting is open until filled and may close at anytime. Alameda County is an Equal Opportunity Employer Closing Date/Time: Continuous
Cal State University (CSU) Fresno
5241 N Maple Ave, Fresno, CA 93740, USA
Job Summary Fresno State is seeking dedicated individuals interested in Clerical and Administrative positions. The appointments vary in classification, salary, and length (not exceeding 180 days) and provide varying levels of general office, clerical, and secretarial support for students, faculty, and/or staff. This pool will be used to notify interested applicants when new Clerical and Administrative opportunities become available. Temporary employees are not eligible to gain permanent status with the university as a result of appointments from this pool. Appointments from this pool automatically expires on or before the period stated below, and does not establish consideration for subsequent appointments or any future employment rights . As such, these positions are not eligible for benefits unless the actual hours worked meet eligibility for medical benefits under the Affordable Health Care Act (ACA).Well qualified applicants will be considered for placement in any of the following job groups under the terms of the applicable Collective Bargaining Agreement. Key Qualifications Strong written and verbal communication skills, including thorough knowledge of English grammar, spelling and punctuation Working knowledge of standard office software packages including word-processing, spreadsheets, databases, electronic mail and calendaring systems Experience with web page development and maintenance Excellent customer service skills Ability to operate standard office equipment Ability to establish and maintain cooperative working relations and to interact effectively with a diverse population Ability to quickly learn basic university infrastructure, policies and procedures Job duties may vary by position. Education and Experience Completion of a high school program or its equivalent. General office support or technical experience (experience requirement may vary based on the opportunity) Compensation Anticipated Hiring Hourly Wage Range Per Classification: Administrative Support Assistant I - $19.26 - $20.22 per hour Administrative Support Assistant II - $19.26 - $20.22 per hour Administrative Support Coordinator I - $20.22 - $21.23 per hour Administrative Support Coordinator II - $21.24 - $22.30 per hour Administrative Analyst/Specialist - Non-Exempt - $20.30 - $21.32 per hour Fresno State California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe. Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce. Equal Employment Opportunity Information California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer. Vaccination Interim Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate. policystat.com/policy/9779821/ latest/ and questions may be sent to hr@csufresno.edu . Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter. Fresno State is a tobacco-free, smoke-free and vapor-free campus. Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas) Advertised: Jan 09 2023 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Job Summary Fresno State is seeking dedicated individuals interested in Clerical and Administrative positions. The appointments vary in classification, salary, and length (not exceeding 180 days) and provide varying levels of general office, clerical, and secretarial support for students, faculty, and/or staff. This pool will be used to notify interested applicants when new Clerical and Administrative opportunities become available. Temporary employees are not eligible to gain permanent status with the university as a result of appointments from this pool. Appointments from this pool automatically expires on or before the period stated below, and does not establish consideration for subsequent appointments or any future employment rights . As such, these positions are not eligible for benefits unless the actual hours worked meet eligibility for medical benefits under the Affordable Health Care Act (ACA).Well qualified applicants will be considered for placement in any of the following job groups under the terms of the applicable Collective Bargaining Agreement. Key Qualifications Strong written and verbal communication skills, including thorough knowledge of English grammar, spelling and punctuation Working knowledge of standard office software packages including word-processing, spreadsheets, databases, electronic mail and calendaring systems Experience with web page development and maintenance Excellent customer service skills Ability to operate standard office equipment Ability to establish and maintain cooperative working relations and to interact effectively with a diverse population Ability to quickly learn basic university infrastructure, policies and procedures Job duties may vary by position. Education and Experience Completion of a high school program or its equivalent. General office support or technical experience (experience requirement may vary based on the opportunity) Compensation Anticipated Hiring Hourly Wage Range Per Classification: Administrative Support Assistant I - $19.26 - $20.22 per hour Administrative Support Assistant II - $19.26 - $20.22 per hour Administrative Support Coordinator I - $20.22 - $21.23 per hour Administrative Support Coordinator II - $21.24 - $22.30 per hour Administrative Analyst/Specialist - Non-Exempt - $20.30 - $21.32 per hour Fresno State California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe. Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce. Equal Employment Opportunity Information California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer. Vaccination Interim Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate. policystat.com/policy/9779821/ latest/ and questions may be sent to hr@csufresno.edu . Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter. Fresno State is a tobacco-free, smoke-free and vapor-free campus. Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas) Advertised: Jan 09 2023 Pacific Standard Time Applications close: Closing Date/Time:
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Position Summary The position of School Coordinator and Assistant to the Director (ASC II) is central to the effective operations of the various academic and production programs of the School of Theatre, Television & Film in the College of Professional Studies & Fine Arts. This position, under the general supervision of the school Director, is responsible for coordinating and overseeing the varied administrative/clerical support services that enable the school to carry out its complex academic mission relative to both classroom instruction and to public laboratory production programs. The School Coordinator and Assistant to the Director is the pivotal person who provides the school with continuity in policies, procedures, and practices and acts as a liaison to the Dean’s Office on all academic instructional and development matters. Additionally, this position is the first contact students, staff, faculty and the general public see or hear from when contacting and/or visiting the school main office. This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. This position is approved for partial telecommuting with onsite work in San Diego. Department Summary The School of Theatre, Television, and Film (TTF) is an academic unit within the College of Professional Studies and Fine Arts. The school differs from other academic units in that it administers both a curriculum that combines quality academic course work and production programs in which students apply classroom concepts while receiving pre-professional training and experience. In the latter capacity, the School often functions like a small business, producing a series of public presentations every year. The school offers both undergraduate and graduate degree programs, including the terminal MFA degree. It operates and maintains two theaters: the 500-seat Don Powell Theatre and the 175-seat Experimental Theatre. Each year, the Theatre production schedule includes 5 or 6 fully mounted plays, and sometimes an outreach production that tours to schools and other venues. The Television, Film, and New Media program (TFM) includes four film festivals each year. Additional TTF facilities include: three film studios, video editing suites, a scene shop, a costume shop, a dedicated shop for TFM productions, a substantial inventory of TFM production equipment, and a TFM equipment check-out office. For more information regarding the School of Theatre, Television, and Film, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualities would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related work experience. Key Qualifications Experience in the use of Microsoft Word, Excel, and related database software; Oracle, Astra, MyRF, and/or AdobeSign and/or similar software or database applications. Experience in a higher education setting or public sector setting is preferred. Experience in administrative operations of performing Arts/film production organizations is highly desirable. Experience providing administrative support to a School Director, Department Chair, or other director level position. Experience processing academic appointments is preferred. Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,066 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,681 - $6,034 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on January 2, 2024. To receive full consideration, apply by January 1, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Tina Deesen at tdeesen@sdsu.edu Advertised: Dec 13 2023 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Position Summary The position of School Coordinator and Assistant to the Director (ASC II) is central to the effective operations of the various academic and production programs of the School of Theatre, Television & Film in the College of Professional Studies & Fine Arts. This position, under the general supervision of the school Director, is responsible for coordinating and overseeing the varied administrative/clerical support services that enable the school to carry out its complex academic mission relative to both classroom instruction and to public laboratory production programs. The School Coordinator and Assistant to the Director is the pivotal person who provides the school with continuity in policies, procedures, and practices and acts as a liaison to the Dean’s Office on all academic instructional and development matters. Additionally, this position is the first contact students, staff, faculty and the general public see or hear from when contacting and/or visiting the school main office. This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. This position is approved for partial telecommuting with onsite work in San Diego. Department Summary The School of Theatre, Television, and Film (TTF) is an academic unit within the College of Professional Studies and Fine Arts. The school differs from other academic units in that it administers both a curriculum that combines quality academic course work and production programs in which students apply classroom concepts while receiving pre-professional training and experience. In the latter capacity, the School often functions like a small business, producing a series of public presentations every year. The school offers both undergraduate and graduate degree programs, including the terminal MFA degree. It operates and maintains two theaters: the 500-seat Don Powell Theatre and the 175-seat Experimental Theatre. Each year, the Theatre production schedule includes 5 or 6 fully mounted plays, and sometimes an outreach production that tours to schools and other venues. The Television, Film, and New Media program (TFM) includes four film festivals each year. Additional TTF facilities include: three film studios, video editing suites, a scene shop, a costume shop, a dedicated shop for TFM productions, a substantial inventory of TFM production equipment, and a TFM equipment check-out office. For more information regarding the School of Theatre, Television, and Film, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualities would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related work experience. Key Qualifications Experience in the use of Microsoft Word, Excel, and related database software; Oracle, Astra, MyRF, and/or AdobeSign and/or similar software or database applications. Experience in a higher education setting or public sector setting is preferred. Experience in administrative operations of performing Arts/film production organizations is highly desirable. Experience providing administrative support to a School Director, Department Chair, or other director level position. Experience processing academic appointments is preferred. Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,066 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,681 - $6,034 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on January 2, 2024. To receive full consideration, apply by January 1, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Tina Deesen at tdeesen@sdsu.edu Advertised: Dec 13 2023 Pacific Standard Time Applications close: Closing Date/Time:
Cal State University (CSU) LA
5151 State University Drive, Los Angeles, CA 90032, USA
Job #536773; 3/6/2024 ADMINISTRATIVE SUPPORT ASSISTANT II Political Science Salary Range: $3505 - $5159/Monthly - Budgeted Hiring Salary Range $3505 - $3919/Monthly Work Schedule : Full-Time, Monday - Thursday 9:00 a.m. to 6:00 p.m., Friday, 8:00 a.m. to 5:00 p.m. non-exempt classification. Essential Functions : Under the general supervision of the Department Chair, the Administrative Support Assistant will provide general office, clerical, and secretarial support for students, faculty, and staff. The full range of work activities includes: maintaining files and records; assisting undergraduate and graduate students by responding to requests for information and applications for the undergraduate and graduate programs; scheduling and arranging appointments; processing of documents and records; gathering data; obtaining and keeping track of office hours and the Department office hours chart; book orders, office space, keys, and paychecks for department employees; and preparing standard reports. The incumbent will hold primary responsibility for coordinating the departmental MA and MP A programs; answering student questions and preparing associated paperwork; assisting with graduation checks; and maintaining permit lists for restricted courses. In addition, the incumbent will assist the Department Coordinator in the performance of general departmental administrative duties when the Department Coordinator may be involved in peak-load projects and needs assistance. Required Qualifications & Experience : Two years of general office experience, including providing work direction or acting as a lead. Incumbent must possess general working knowledge of applicable university infrastructure, policies, and procedures and thorough knowledge of: office methods, procedures, and practices; support technology and systems including Microsoft Office; maintenance of PC based databases; and English grammar, punctuation, and spelling with excellent oral and written communication skills. Ability to: learn, interpret independently, and apply a variety of complex policies and procedures; identify deviations from applicable policies; recognize multicultural value systems and work accordingly; use computer technology to access data, maintain records, generate reports and communicate with others; and interact in a supportive manner with varying levels of staff, students, and members of the general public from diverse backgrounds. Incumbent must be self-motivated and able to work independently. Demonstrated interest and ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Closing Date : Review of applications will begin on March 20, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Mar 06 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Job #536773; 3/6/2024 ADMINISTRATIVE SUPPORT ASSISTANT II Political Science Salary Range: $3505 - $5159/Monthly - Budgeted Hiring Salary Range $3505 - $3919/Monthly Work Schedule : Full-Time, Monday - Thursday 9:00 a.m. to 6:00 p.m., Friday, 8:00 a.m. to 5:00 p.m. non-exempt classification. Essential Functions : Under the general supervision of the Department Chair, the Administrative Support Assistant will provide general office, clerical, and secretarial support for students, faculty, and staff. The full range of work activities includes: maintaining files and records; assisting undergraduate and graduate students by responding to requests for information and applications for the undergraduate and graduate programs; scheduling and arranging appointments; processing of documents and records; gathering data; obtaining and keeping track of office hours and the Department office hours chart; book orders, office space, keys, and paychecks for department employees; and preparing standard reports. The incumbent will hold primary responsibility for coordinating the departmental MA and MP A programs; answering student questions and preparing associated paperwork; assisting with graduation checks; and maintaining permit lists for restricted courses. In addition, the incumbent will assist the Department Coordinator in the performance of general departmental administrative duties when the Department Coordinator may be involved in peak-load projects and needs assistance. Required Qualifications & Experience : Two years of general office experience, including providing work direction or acting as a lead. Incumbent must possess general working knowledge of applicable university infrastructure, policies, and procedures and thorough knowledge of: office methods, procedures, and practices; support technology and systems including Microsoft Office; maintenance of PC based databases; and English grammar, punctuation, and spelling with excellent oral and written communication skills. Ability to: learn, interpret independently, and apply a variety of complex policies and procedures; identify deviations from applicable policies; recognize multicultural value systems and work accordingly; use computer technology to access data, maintain records, generate reports and communicate with others; and interact in a supportive manner with varying levels of staff, students, and members of the general public from diverse backgrounds. Incumbent must be self-motivated and able to work independently. Demonstrated interest and ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Closing Date : Review of applications will begin on March 20, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Mar 06 2024 Pacific Standard Time Applications close: Closing Date/Time:
Oklahoma State Department of Health
Craig County, Oklahoma, United States
Job Posting Title Administrative Assistant II Agency 340 OKLAHOMA STATE DEPARTMENT OF HEALTH Supervisory Organization 340 District 4 Job Posting End Date (Continuous if Blank) Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation The compensation is up to $45,746.46 based on education and experience. Job Description Administrative Assistant II Location: District 4 Salary: $45,746.46 based on education and experience Full Time /Part Time: Full Time Work Schedule: Monday-Friday Primary Hours: 8:00 am - 5:00 pm Why you’ll love it here! RESPECT. COLLABORATION. SERVICE. The Oklahoma State Department of Health (OSDH) is committed to leading Oklahoma to prosperity through health. Our mission is to protect and promote health, prevent disease and injury, and cultivate conditions by which Oklahomans can thrive. Check out why we are passionate about public health and believe it is the career for you!!! What is Public Health? Oh yeah, did we mention perks? We know that benefits matter and that is why we offer a competitive benefits package for all eligible employees. Generous state paid benefit allowance to help cover insurance premiums. A wide choice of insurance plans with no pre-existing condition exclusions or limitations. Flexible spending accounts for health care expenses and/or dependent care. Retirement Savings Plan with a generous match. 15 days of vacation and 15 days of sick leave the first year for full time employees. 11 paid holidays a year. Student Loan repayment options & tuition reimbursement. Employee discounts with a variety of companies and venders. Longevity Bonus for years of service Position Description: Positions in this job family are assigned responsibilities for providing administrative support for program area and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities. The Level II duties and responsibilities will be at all levels of complexity. Employees will coordinate activities both internal and external to the organization or program and may supervise others in performing various administrative duties or other activities. Duties: The functions within this job family will vary by level and organization, but may include the following: Trains other staff Assigns projects to staff as needed; develops and places in operation special procedures. Initiates correspondence requiring knowledge of agency or program procedures and policies. Develops and maintains confidential or complex files. Interprets and advises internal and external customers on departmental or program rules, regulations, and laws. Prepares invoices and payments of claims, requisitions, purchase orders and other fiscal duties. May supervise subordinate staff. Represents agency, supervising official, or program area at meetings, conferences, or civic organizations. Coordinates activities with internal and external customers. May establish educational and/or training programs. Interviews callers, arranges appointments, and handles office details. Enters and retrieves information using Personal Computer or other data processing equipment and receives and reviews coded and uncoded source documents; reviews data and makes routine corrections. Other duties as assigned. Other Duties Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior. Works effectively in a team environment, participating and assisting their peers. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Minimum Qualifications: Five years of technical clerical office work or an equivalent combination of education and experience. Application Requirements: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of application. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. Preferred Qualifications: Knowledge of spelling, punctuation, and business English; of business mathematics; of modern office methods and procedures; of the maintenance of complex records; and of the major policies and procedures governing assigned programs. Ability is required to maintain effective working relationships with others; to handle confidential work; to interpret and handle routine matters in accordance with agency policy; and to follow oral and written instructions. Physical Demands and Work Environment: Work is typically performed in an office setting with a climate-controlled setting and exposure to moderate noise levels. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms. This position requires long periods of sitting and daily use of computer and phone. Telework: This position is not eligible for Telework and is subject to OSDH policy and supervisor’s discretion. Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current State of Oklahoma employees must apply for open positions through their Workday account. Go to Careers app on WD home screen>Click on 'Find Jobs-Internal State of Oklahoma'.
Apr 17, 2024
Full Time
Job Posting Title Administrative Assistant II Agency 340 OKLAHOMA STATE DEPARTMENT OF HEALTH Supervisory Organization 340 District 4 Job Posting End Date (Continuous if Blank) Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation The compensation is up to $45,746.46 based on education and experience. Job Description Administrative Assistant II Location: District 4 Salary: $45,746.46 based on education and experience Full Time /Part Time: Full Time Work Schedule: Monday-Friday Primary Hours: 8:00 am - 5:00 pm Why you’ll love it here! RESPECT. COLLABORATION. SERVICE. The Oklahoma State Department of Health (OSDH) is committed to leading Oklahoma to prosperity through health. Our mission is to protect and promote health, prevent disease and injury, and cultivate conditions by which Oklahomans can thrive. Check out why we are passionate about public health and believe it is the career for you!!! What is Public Health? Oh yeah, did we mention perks? We know that benefits matter and that is why we offer a competitive benefits package for all eligible employees. Generous state paid benefit allowance to help cover insurance premiums. A wide choice of insurance plans with no pre-existing condition exclusions or limitations. Flexible spending accounts for health care expenses and/or dependent care. Retirement Savings Plan with a generous match. 15 days of vacation and 15 days of sick leave the first year for full time employees. 11 paid holidays a year. Student Loan repayment options & tuition reimbursement. Employee discounts with a variety of companies and venders. Longevity Bonus for years of service Position Description: Positions in this job family are assigned responsibilities for providing administrative support for program area and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities. The Level II duties and responsibilities will be at all levels of complexity. Employees will coordinate activities both internal and external to the organization or program and may supervise others in performing various administrative duties or other activities. Duties: The functions within this job family will vary by level and organization, but may include the following: Trains other staff Assigns projects to staff as needed; develops and places in operation special procedures. Initiates correspondence requiring knowledge of agency or program procedures and policies. Develops and maintains confidential or complex files. Interprets and advises internal and external customers on departmental or program rules, regulations, and laws. Prepares invoices and payments of claims, requisitions, purchase orders and other fiscal duties. May supervise subordinate staff. Represents agency, supervising official, or program area at meetings, conferences, or civic organizations. Coordinates activities with internal and external customers. May establish educational and/or training programs. Interviews callers, arranges appointments, and handles office details. Enters and retrieves information using Personal Computer or other data processing equipment and receives and reviews coded and uncoded source documents; reviews data and makes routine corrections. Other duties as assigned. Other Duties Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior. Works effectively in a team environment, participating and assisting their peers. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Minimum Qualifications: Five years of technical clerical office work or an equivalent combination of education and experience. Application Requirements: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of application. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. Preferred Qualifications: Knowledge of spelling, punctuation, and business English; of business mathematics; of modern office methods and procedures; of the maintenance of complex records; and of the major policies and procedures governing assigned programs. Ability is required to maintain effective working relationships with others; to handle confidential work; to interpret and handle routine matters in accordance with agency policy; and to follow oral and written instructions. Physical Demands and Work Environment: Work is typically performed in an office setting with a climate-controlled setting and exposure to moderate noise levels. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms. This position requires long periods of sitting and daily use of computer and phone. Telework: This position is not eligible for Telework and is subject to OSDH policy and supervisor’s discretion. Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current State of Oklahoma employees must apply for open positions through their Workday account. Go to Careers app on WD home screen>Click on 'Find Jobs-Internal State of Oklahoma'.
Cal State University (CSU) LA
5151 State University Drive, Los Angeles, CA 90032, USA
As part of our equity and diversity commitment and continuing effort to offer career ladder opportunities to our employees, the following position is being offered as a promotional recruitment effort. Only current state staff on-campus may apply. Job No: 536475; 3/12/2024 ADMINISTRATIVE SUPPORT ASSISTANT II Administrative Support Assistant II Child and Family Studies Salary Range: $3,505 - $5,159/Monthly (Budgeted Hiring Salary Range: $3,505 - $3,704/Monthly) Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification. Essential Functions : Under the general supervision of the Department Chair and Administrative Support Coordinator II, the incumbent's primary responsibility is to serve as main receptionist for the Department of Child and Family Studies, and provide clerical support activities associated with the Department. The incumbent will be involved in a full range of moderate to complex clerical and secretarial work assignments; duties will include answering the phone, providing students with general information about registration, courses, programs, majors and degree requirement questions, and providing strong customer service at the service counter in the Department. The incumbent will handle correspondence, make copies, collect class syllabi, update department SharePoint archive, help maintain bulletin boards and website, create faculty directory cards, type letters, memoranda and execute special projects. for the department; incumbent will also distribute information to faculty and staff; provides clerical services in support of the day-to-day management functions such as processing faculty travel, documents, special lectures, guest parking, purchase requisitions, key requests, semester textbook requests and student requisitions. The incumbent will assist with updating and maintain the Department's webpage and weekly. Required Qualifications & Experience : Equivalent to two years of general office experience. Bachelors degree from an accredited four-year college or university may be substituted for one year of work experience. The incumbent must have thorough knowledge of University policies and procedures. The incumbent must have good written and oral communication skills; and good organizational skills and excellent interpersonal and customer service skills. The incumbent must have the ability to understand standard office procedures; operate standard office equipment; learn office technology systems and software packages (e.g., Microsoft Word, Excel, Outlook and Internet Explorer); and to multitask and work well under pressure. The incumbent must be detail oriented and understand the importance of timely follow through and completion of tasks. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : A solid general understanding of the University organization. Experience working in higher education and working with college-aged students, and the ability to work independently and in a high volume work environment with heavy public contact. Be a quick learner, exercise discretion, maintain strict confidentiality, multitasking while maintaining a high level of performance, and consistently demonstrate a positive attitude, professionalism, and teamwork. Closing Date : Review of applications will begin on March 26, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Mar 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 13, 2024
As part of our equity and diversity commitment and continuing effort to offer career ladder opportunities to our employees, the following position is being offered as a promotional recruitment effort. Only current state staff on-campus may apply. Job No: 536475; 3/12/2024 ADMINISTRATIVE SUPPORT ASSISTANT II Administrative Support Assistant II Child and Family Studies Salary Range: $3,505 - $5,159/Monthly (Budgeted Hiring Salary Range: $3,505 - $3,704/Monthly) Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification. Essential Functions : Under the general supervision of the Department Chair and Administrative Support Coordinator II, the incumbent's primary responsibility is to serve as main receptionist for the Department of Child and Family Studies, and provide clerical support activities associated with the Department. The incumbent will be involved in a full range of moderate to complex clerical and secretarial work assignments; duties will include answering the phone, providing students with general information about registration, courses, programs, majors and degree requirement questions, and providing strong customer service at the service counter in the Department. The incumbent will handle correspondence, make copies, collect class syllabi, update department SharePoint archive, help maintain bulletin boards and website, create faculty directory cards, type letters, memoranda and execute special projects. for the department; incumbent will also distribute information to faculty and staff; provides clerical services in support of the day-to-day management functions such as processing faculty travel, documents, special lectures, guest parking, purchase requisitions, key requests, semester textbook requests and student requisitions. The incumbent will assist with updating and maintain the Department's webpage and weekly. Required Qualifications & Experience : Equivalent to two years of general office experience. Bachelors degree from an accredited four-year college or university may be substituted for one year of work experience. The incumbent must have thorough knowledge of University policies and procedures. The incumbent must have good written and oral communication skills; and good organizational skills and excellent interpersonal and customer service skills. The incumbent must have the ability to understand standard office procedures; operate standard office equipment; learn office technology systems and software packages (e.g., Microsoft Word, Excel, Outlook and Internet Explorer); and to multitask and work well under pressure. The incumbent must be detail oriented and understand the importance of timely follow through and completion of tasks. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : A solid general understanding of the University organization. Experience working in higher education and working with college-aged students, and the ability to work independently and in a high volume work environment with heavy public contact. Be a quick learner, exercise discretion, maintain strict confidentiality, multitasking while maintaining a high level of performance, and consistently demonstrate a positive attitude, professionalism, and teamwork. Closing Date : Review of applications will begin on March 26, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Mar 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) Humboldt
1 Harpst Street, Arcata, CA 95521, USA
Department Administrative Support Coordinator Biological Sciences Job #536973 First Review Date: Monday, May 13, 2024 At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #536973) Administrative Support Coordinator II, Department ASC, Salary Range: $3,865 - $6,336. Salary typically begins at the beginning of the range. Pay is commensurate with relevant experience. This is a full-time, benefited, non-exempt, 12-month pay plan, permanent position with a one-year probationary period in the Department of Biological Sciences. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: Under the lead work direction of the Department Chair of the Biological Sciences Department Chair, the incumbent is responsible for the entire specialized clerical/administrative support and coordination to the department and associated areas, including the associated undergraduate programs, facilities, or units. Particular emphasis is in the areas of office coordination and liaison duties, department and program support, personnel administration, and fiscal management. Work is completed independently and involves coordination with staff and student employees. Key Responsibilities: Office and Program Support (both independently and as directed by department lead) Coordinates the effective operation and administrative function of the department in alignment with best practices and rules and regulations. Support reception and reception activity Sets work priorities, practices and schedules to ensure that administrative and instructional deadlines are met and conform to --department, college, and university policies and procedures. Assists students, faculty, staff, and the public in navigating university, college and department processes ranging from basic to complex. Works with Department Chairs to host students for fall and spring preview. Create, maintain, and purge all current and historical departmental files and records according to retention schedule. Maintain the departments’ central mailroom and supply inventory. Order, store, and distribute instructional and office supplies. Attend department meetings. Coordinate key, phone, work, and other relevant requests for department-controlled offices, workspaces, classrooms, and facilities. Research and gather information from both campus and community sources as needed for analyses, reports, (e.g. APBD), presentations, purchases of equipment (e.g., copier) and supplies, etc. In coordination with the Department Chair, advertises for, orients, and provides lead work direction student assistants within the office, as needed. Facilitates communication of departmental policies and procedures by creating and updating forms and documents to share with students, staff, or faculty, as appropriate. Routinely analyzes and evaluates departmental and program processes, developing and implementing systems to enhance efficiency and to respond to identified needs and changing policies. Other similar office or program support as needed or assigned. Budgets and Fiscal Records Responsible for maintaining fiscal records, expending funds, and overseeing the department and/or program budgets in consultation with the Department Chair and College Budget Analyst Regularly tracks revenues and spending from state and other department funds (including trust, scholarship, IRA, etc.), prepares periodic analyses of expenditures, and provides reports to appropriate department and college personnel to ensure the department stays within its annual and revised budget for general operating expenses, course support purchases, equipment purchases, student assistant payroll, temp help, etc. Manage and maintain records related to trust accounts, and scholarship or prize accounts. Prepares and processes fiscal documents related to the operations of the departments and/or programs. Oversees collection and processing of payroll documents and tracks payroll expenses for student assistants, temporary help and pool positions, including verifying and tracking of state and federal work study for student assistants, to ensure department stays within budget. Independently oversees and conducts expenditures for office supplies, office equipment maintenance, and other department expenses. Adheres to spending regulations of the various funding sources and complies with all policies, procedures, and deadlines relating to budget, procurement, and accounting. May provide guidance to the department chair and/or program leader regarding appropriate expenditure of funds. Performs other similar budget or fiscal activities as needed or assigned. Class Schedule Support, Course/Curricular Support, and Student Registration Support In cooperation with the department chair, coordinates information to develop the class schedule each semester for departments by gathering and compiling information, identifying possible problem areas or conflicts, outlines options, coordinates with other departments across campus and recommends solutions keeping in mind the university scheduling policy. Builds the class schedule and lecturer contracts in PeopleSoft. Proofs, corrects, and reviews each update as necessary. Coordinates room, computer lab and large lecture requests, and schedules via current process Highlights special topic courses for the catalog and communicates information to Publications Coordinator. Communicates with Extended Ed to inform them of courses to advertise in their bulletin. Curriculum related documents up to date (as needed) Works with Department Chairs to assign faculty advisors. Creates and/or maintains curriculum paperwork. Coordinates files, data, documents, and paperwork associated with the implementation of scheduling and in support of the program and curriculum. Coordinates field trip processes for faculty by entering data into PeopleSoft, requesting, and confirming vehicles and verifying student liability waivers. Communicates directly with students (and faculty) about permission number and waitlist procedures for courses and manages permission numbers and wait lists for courses (as needed). Gather course descriptions for each semester (as needed). Edit the descriptions to comply with department and university policies. Coordinate department course evaluations as needed. Communicate with Extended Education keeping them informed of courses for which students can enroll through Extended Ed. Other similar Class Schedule Support, Course / Curricular Support, and Student Registration Support as needed or assigned. Administrative Personnel Support Coordinate the hiring and work reporting processes for all faculty, student and staff including the processing of all documents relating to appointment, separation, leave of absence, assigned time, workload, timekeeping, absence reports, and vacancy announcements Coordinate with APS on the creation and distribution of announcements for faculty and part-time faculty vacancies and recruitment Provides administrative support for faculty search committees including tracking of applications, communicating with applicants, making arrangements for phone and on-campus interviews, tracking expenses and collection of receipts and all required paperwork for processing reimbursements. Maintains current knowledge of student employment policies and procedures and communicates this information, as well as any changes, directly to the student employees. In coordination with the Department Chairs, advertises for, and trains student assistants within the office, as needed Work with Department Chairs, APS, and faculty to hire graduate student TAs/GAs each semester and ensure their evaluations are conducted as per APS timeline. Other similar administrative personnel support as needed or assigned Other duties as assigned. Knowledge, Skills, and Abilities Associated with this Position Include: Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist. Ability to independently handle multiple work unit priorities and projects. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. Minimum Qualifications: These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several year of related office work experience. Preferred Qualifications: Experience with the scheduling of classes using the campus portal, PeopleSoft, or related scheduling experience. Experience with tracking budgets, using the campus budget tool, OBI, or related budget experience. Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The deadline to submit application materials before first review is 11:55 p.m. on Sunday May 12, 2024. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 1035 Publication Date: 4/10/2024 Advertised: Apr 10 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Apr 11, 2024
Department Administrative Support Coordinator Biological Sciences Job #536973 First Review Date: Monday, May 13, 2024 At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #536973) Administrative Support Coordinator II, Department ASC, Salary Range: $3,865 - $6,336. Salary typically begins at the beginning of the range. Pay is commensurate with relevant experience. This is a full-time, benefited, non-exempt, 12-month pay plan, permanent position with a one-year probationary period in the Department of Biological Sciences. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: Under the lead work direction of the Department Chair of the Biological Sciences Department Chair, the incumbent is responsible for the entire specialized clerical/administrative support and coordination to the department and associated areas, including the associated undergraduate programs, facilities, or units. Particular emphasis is in the areas of office coordination and liaison duties, department and program support, personnel administration, and fiscal management. Work is completed independently and involves coordination with staff and student employees. Key Responsibilities: Office and Program Support (both independently and as directed by department lead) Coordinates the effective operation and administrative function of the department in alignment with best practices and rules and regulations. Support reception and reception activity Sets work priorities, practices and schedules to ensure that administrative and instructional deadlines are met and conform to --department, college, and university policies and procedures. Assists students, faculty, staff, and the public in navigating university, college and department processes ranging from basic to complex. Works with Department Chairs to host students for fall and spring preview. Create, maintain, and purge all current and historical departmental files and records according to retention schedule. Maintain the departments’ central mailroom and supply inventory. Order, store, and distribute instructional and office supplies. Attend department meetings. Coordinate key, phone, work, and other relevant requests for department-controlled offices, workspaces, classrooms, and facilities. Research and gather information from both campus and community sources as needed for analyses, reports, (e.g. APBD), presentations, purchases of equipment (e.g., copier) and supplies, etc. In coordination with the Department Chair, advertises for, orients, and provides lead work direction student assistants within the office, as needed. Facilitates communication of departmental policies and procedures by creating and updating forms and documents to share with students, staff, or faculty, as appropriate. Routinely analyzes and evaluates departmental and program processes, developing and implementing systems to enhance efficiency and to respond to identified needs and changing policies. Other similar office or program support as needed or assigned. Budgets and Fiscal Records Responsible for maintaining fiscal records, expending funds, and overseeing the department and/or program budgets in consultation with the Department Chair and College Budget Analyst Regularly tracks revenues and spending from state and other department funds (including trust, scholarship, IRA, etc.), prepares periodic analyses of expenditures, and provides reports to appropriate department and college personnel to ensure the department stays within its annual and revised budget for general operating expenses, course support purchases, equipment purchases, student assistant payroll, temp help, etc. Manage and maintain records related to trust accounts, and scholarship or prize accounts. Prepares and processes fiscal documents related to the operations of the departments and/or programs. Oversees collection and processing of payroll documents and tracks payroll expenses for student assistants, temporary help and pool positions, including verifying and tracking of state and federal work study for student assistants, to ensure department stays within budget. Independently oversees and conducts expenditures for office supplies, office equipment maintenance, and other department expenses. Adheres to spending regulations of the various funding sources and complies with all policies, procedures, and deadlines relating to budget, procurement, and accounting. May provide guidance to the department chair and/or program leader regarding appropriate expenditure of funds. Performs other similar budget or fiscal activities as needed or assigned. Class Schedule Support, Course/Curricular Support, and Student Registration Support In cooperation with the department chair, coordinates information to develop the class schedule each semester for departments by gathering and compiling information, identifying possible problem areas or conflicts, outlines options, coordinates with other departments across campus and recommends solutions keeping in mind the university scheduling policy. Builds the class schedule and lecturer contracts in PeopleSoft. Proofs, corrects, and reviews each update as necessary. Coordinates room, computer lab and large lecture requests, and schedules via current process Highlights special topic courses for the catalog and communicates information to Publications Coordinator. Communicates with Extended Ed to inform them of courses to advertise in their bulletin. Curriculum related documents up to date (as needed) Works with Department Chairs to assign faculty advisors. Creates and/or maintains curriculum paperwork. Coordinates files, data, documents, and paperwork associated with the implementation of scheduling and in support of the program and curriculum. Coordinates field trip processes for faculty by entering data into PeopleSoft, requesting, and confirming vehicles and verifying student liability waivers. Communicates directly with students (and faculty) about permission number and waitlist procedures for courses and manages permission numbers and wait lists for courses (as needed). Gather course descriptions for each semester (as needed). Edit the descriptions to comply with department and university policies. Coordinate department course evaluations as needed. Communicate with Extended Education keeping them informed of courses for which students can enroll through Extended Ed. Other similar Class Schedule Support, Course / Curricular Support, and Student Registration Support as needed or assigned. Administrative Personnel Support Coordinate the hiring and work reporting processes for all faculty, student and staff including the processing of all documents relating to appointment, separation, leave of absence, assigned time, workload, timekeeping, absence reports, and vacancy announcements Coordinate with APS on the creation and distribution of announcements for faculty and part-time faculty vacancies and recruitment Provides administrative support for faculty search committees including tracking of applications, communicating with applicants, making arrangements for phone and on-campus interviews, tracking expenses and collection of receipts and all required paperwork for processing reimbursements. Maintains current knowledge of student employment policies and procedures and communicates this information, as well as any changes, directly to the student employees. In coordination with the Department Chairs, advertises for, and trains student assistants within the office, as needed Work with Department Chairs, APS, and faculty to hire graduate student TAs/GAs each semester and ensure their evaluations are conducted as per APS timeline. Other similar administrative personnel support as needed or assigned Other duties as assigned. Knowledge, Skills, and Abilities Associated with this Position Include: Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist. Ability to independently handle multiple work unit priorities and projects. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. Minimum Qualifications: These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several year of related office work experience. Preferred Qualifications: Experience with the scheduling of classes using the campus portal, PeopleSoft, or related scheduling experience. Experience with tracking budgets, using the campus budget tool, OBI, or related budget experience. Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The deadline to submit application materials before first review is 11:55 p.m. on Sunday May 12, 2024. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 1035 Publication Date: 4/10/2024 Advertised: Apr 10 2024 Pacific Daylight Time Applications close: Closing Date/Time:
California State University (CSU) Northridge
18111 Nordhoff Street, Northridge, CA 91330, USA
Duties and Responsibilities: Under the direct supervision of the Executive Director and Associate/Assistant Director, the Administrative Support Assistant II will provide overall office support to meet the operational needs of the Marilyn Magaram Center (MMC). Organizes and coordinates administrative duties and works to improve the Center’s procedures and day-to-day operations. Serve as the lead coordinator for operational duties including: staff and client scheduling, equipment purchasing/maintenance, shipment/inventory, creation/maintenance of office policies, onboarding/training employees, overseeing employee productivity/deadlines, and coordination of celebrations and events. This person will help the MMC achieve organizational efficiency by nurturing a positive, inclusive work environment. Qualifications: The equivalent of three years of full-time experience as an Office Manager, Front Office Manager or Administrative Assistant, with general office clerical work that has provided the candidate with the knowledge of abilities listed. College education/vocational school training in business or related field may be substituted for up to two years of the required experience. Knowledge, Specialized Skills, and Abilities: Thorough knowledge of correct English grammar, spelling, and punctuation. Ability and specialized skills to: organize, coordinate, and prioritize multiple tasks; learn, identify, and independently interpret and apply a variety of complex policies and procedures; investigate, analyze, and resolve routine clerical problems; work in a busy environment with frequent interruptions; communicate effectively both orally and in writing; independently prepare and draft clear and concise final form of memoranda and correspondences; keep the moderately complex records and files; maintain confidentiality of Center information, establish and maintain cooperative working relationships with staff, students, faculty, and other; and operate standard office machines, computers, and software such as Microsoft Office and Adobe Suite. Pay, Benefits, & Work Schedule This position is employed through The University Corporation (TUC). Schedule: Monday-Friday 8 am- 5 pm Full Pay range: $21.24- $34.81 The anticipated hiring range: $22- $29 Time Base: Full-Time Benefits: Medical, Dental, Vision, 403 (b), Life, AD&D, Flex Spending General Information THE SELECTED CANDIDATE IS REQUIRED TO PASS A THOROUGH DEPARTMENT BACKGROUND INVESTIGATION AND LIVE SCAN. How to Apply Please complete the online application/resume upload submission process to be considered for any open position within the university and its auxiliaries. The hiring department will contact the best-qualified candidates and invite them to participate in the interview process. Application Screening begins 6/8/23 and will continue until the position is filled. To be considered in the initial review, applications must be submitted before the date listed above. Application submissions received after the application screening date will be reviewed at the discretion of the University. For more detailed information on the application and hiring process, please view the link below: http://www-admn.csun.edu/ohrs/employment/ Equal Employment Opportunity The University Corporation is an Equal Opportunity Employer and prohibits discrimination based on race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Applicants who wish to request an accommodation for a disability may contact the Office of Equity and Diversity at (818) 677-2077. Advertised: Jun 08 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 07, 2024
Duties and Responsibilities: Under the direct supervision of the Executive Director and Associate/Assistant Director, the Administrative Support Assistant II will provide overall office support to meet the operational needs of the Marilyn Magaram Center (MMC). Organizes and coordinates administrative duties and works to improve the Center’s procedures and day-to-day operations. Serve as the lead coordinator for operational duties including: staff and client scheduling, equipment purchasing/maintenance, shipment/inventory, creation/maintenance of office policies, onboarding/training employees, overseeing employee productivity/deadlines, and coordination of celebrations and events. This person will help the MMC achieve organizational efficiency by nurturing a positive, inclusive work environment. Qualifications: The equivalent of three years of full-time experience as an Office Manager, Front Office Manager or Administrative Assistant, with general office clerical work that has provided the candidate with the knowledge of abilities listed. College education/vocational school training in business or related field may be substituted for up to two years of the required experience. Knowledge, Specialized Skills, and Abilities: Thorough knowledge of correct English grammar, spelling, and punctuation. Ability and specialized skills to: organize, coordinate, and prioritize multiple tasks; learn, identify, and independently interpret and apply a variety of complex policies and procedures; investigate, analyze, and resolve routine clerical problems; work in a busy environment with frequent interruptions; communicate effectively both orally and in writing; independently prepare and draft clear and concise final form of memoranda and correspondences; keep the moderately complex records and files; maintain confidentiality of Center information, establish and maintain cooperative working relationships with staff, students, faculty, and other; and operate standard office machines, computers, and software such as Microsoft Office and Adobe Suite. Pay, Benefits, & Work Schedule This position is employed through The University Corporation (TUC). Schedule: Monday-Friday 8 am- 5 pm Full Pay range: $21.24- $34.81 The anticipated hiring range: $22- $29 Time Base: Full-Time Benefits: Medical, Dental, Vision, 403 (b), Life, AD&D, Flex Spending General Information THE SELECTED CANDIDATE IS REQUIRED TO PASS A THOROUGH DEPARTMENT BACKGROUND INVESTIGATION AND LIVE SCAN. How to Apply Please complete the online application/resume upload submission process to be considered for any open position within the university and its auxiliaries. The hiring department will contact the best-qualified candidates and invite them to participate in the interview process. Application Screening begins 6/8/23 and will continue until the position is filled. To be considered in the initial review, applications must be submitted before the date listed above. Application submissions received after the application screening date will be reviewed at the discretion of the University. For more detailed information on the application and hiring process, please view the link below: http://www-admn.csun.edu/ohrs/employment/ Equal Employment Opportunity The University Corporation is an Equal Opportunity Employer and prohibits discrimination based on race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Applicants who wish to request an accommodation for a disability may contact the Office of Equity and Diversity at (818) 677-2077. Advertised: Jun 08 2023 Pacific Daylight Time Applications close: Closing Date/Time: