PLACER COUNTY, CA
Auburn, California, United States
Introduction Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . POSITION INFORMATION Placer County is accepting applications for Senior Administrative Clerk to fill two permanent/full-time vacancies with the Human Resources Department in Auburn, CA. The first vacancy is on the Talent Acquisition and Department Support (TADS) team and is responsible for performing a variety of clerical duties, including assisting applicants and departments through all phases of the pre-employment background and medical process. The second vacancy is on the Marketing and Communications team and is responsible for assisting with recruiting efforts and outreach event logistics, as well as supporting the growing marketing and communications strategy within the HR Department. The eligible list created by this recruitment may be used to fill future County-wide vacancies for both temporary/extra-help and permanent positions. Temporary/Extra-help assignments are limited to 28 hours per week with a cap of 999 hours (or 960 hours for CalPERS retired annuitants) in a fiscal year and are not eligible for benefits. Extra-help appointments made from this eligible list may transition to permanent status, should vacancies arise. This classification is scheduled to receive a general wage increase of 4% in July 2024. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view Placer Public Employees Organization (PPEO) benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To perform a variety of the more specialized and complex administrative, clerical, and document processing functions for an assigned program or project. DISTINGUISHING CHARACTERISTICS This is the advanced journey level class in the Administrative Clerk series. Positions at this level are distinguished from other classes within the series by the level of responsibility assigned, the complexity of duties assigned, independence of action taken, and by the nature of the public contact made. Employees perform the most difficult and responsible types of duties assigned to classes within this series including performing administrative clerical duties which require specialized knowledge related to area of assignment or providing technical and functional supervision over assigned clerical staff. Employees at this level are required to be fully trained in all procedures related to assigned area of responsibility. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from management professional or supervisory staff, and may receive technical and functional supervision from higher level clerical staff. May exercise technical and functional supervision over clerical staff. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Relieve supervisor or other department staff of administrative support service functions; utilize independent judgment and initiative. Act as interdepartmental liaison relating to administrative or project support functions for the office and for compliance with County regulations and practices relating to those functions. Perform complex administrative clerical duties related to a programmatic area of assignment. Conduct field site visits as necessary. Perform full time data entry of complex department documents including preparation, formatting, processing, and proofreading. Interpret, apply, and explain policies and procedures related to area of assignment; respond to individuals requesting services related to area of assignment. Prepare correspondence and supporting documentation relating to area of assignment; maintain accurate records and files of program activities. Respond to public inquires, both on the telephone and in person, and refer to appropriate staff member for more complex information as appropriate, exhibit familiarity with functions of the County. Act as information source to inquiries not requiring the supervisor's attention and otherwise assist in representing the department by telephone and in person; compose correspondence as required. Collect information from a variety of documents pertinent to assigned department or functional area of responsibility; compile data for reports; prepare routine reports as required. Maintain and monitor records and files; follow up on due dates; perform other monitoring functions to ensure timely completion of work. Assist in preparation of a program budget and track expenditures during the year. Type, proofread and edit correspondence, reports, proposals, and contracts; maintain appointment schedules and calendars; arrange meetings and conferences. Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service. Perform related duties as assigned. WORKING CONDITIONS Work is typically performed in an indoor office environment with controlled temperature conditions. Some positions may require travel to and from locations in a variety of outdoor weather conditions. MINIMUM QUALIFICATIONS Experience and Training Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Three (3) years of increasingly responsible clerical experience. Training: Equivalent to the completion of the twelfth grade. Required License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Principles and practices of advanced administrative clerical support. English usage, spelling, grammar, and punctuation. Filing and record keeping systems. Principles and practices of computer hardware and software, including word processing, spreadsheets and database packages. Basic mathematical calculations. Business letter and report writing. Ability to: On a continuous basis, know and understand all aspects of the job; understand, identify, interpret, explain, apply, recall and problem solve office practices, policies, and procedures; analyze situations and determine proper course of action; work under time pressure and complete a high volume of tasks with frequent interruptions; manage multiple tasks and projects simultaneously and quickly switch between tasks; focus on a single task for long periods of time. On a continuous basis, sit at a desk and/or stand at counter for long periods of time. Intermittently walk, twist, stoop, squat, kneel, bend, push, pull, and climb, to reach equipment surrounding desk, or other office equipment, files or supplies; perform simple grasping and fine manipulation; speak, use a telephone, write and use a keyboard to communicate; see and hear with sufficient acuity to perform essential job functions; lift light weight. Understand the organization and operations of the County and of outside agencies as necessary to assume assigned responsibilities. Organize duties and determine priorities in order to meet assigned deadlines. Establish and maintain basic financial records; count and perform mathematical calculations. Assign and review the work of others. Compile and maintain extensive records and files. Maintain confidentiality. Type accurately at a speed necessary for successful job performance. Operate a variety of office machines and computer equipment. Establish and maintain effective working relationships with those contacted in the course of work. Work with various cultural and ethnic groups in a tactful and effective manner. Communicate clearly and concisely, both orally and in writing. Interpret, explain and apply operating policies, rules and procedures of an assigned function. SELECTION PROCEDURE Written Examination (100%) The written examination may include multiple choice, true/false, fill-in, matching, and/or essay type questions directly related to the required knowledge and abilities for this classification. Note: There will not be alternative or make-up exam date(s) scheduled. You will be notified of your scheduled examination date, time, and location after the posted filing deadline. MISCELLANEOUS INFORMATION Length of Probation: All permanent appointments to this classification shall serve a probationary period of twelve (12) calendar months or two thousand eighty (2,080) hours, whichever is more. Bargaining Unit: General CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Lindsay Baer, Administrative Technician, at lbaer@placer.ca.gov or (530) 886-4667. Closing Date/Time: 3/29/2024 5:00:00 PM
Mar 16, 2024
Full Time
Introduction Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . POSITION INFORMATION Placer County is accepting applications for Senior Administrative Clerk to fill two permanent/full-time vacancies with the Human Resources Department in Auburn, CA. The first vacancy is on the Talent Acquisition and Department Support (TADS) team and is responsible for performing a variety of clerical duties, including assisting applicants and departments through all phases of the pre-employment background and medical process. The second vacancy is on the Marketing and Communications team and is responsible for assisting with recruiting efforts and outreach event logistics, as well as supporting the growing marketing and communications strategy within the HR Department. The eligible list created by this recruitment may be used to fill future County-wide vacancies for both temporary/extra-help and permanent positions. Temporary/Extra-help assignments are limited to 28 hours per week with a cap of 999 hours (or 960 hours for CalPERS retired annuitants) in a fiscal year and are not eligible for benefits. Extra-help appointments made from this eligible list may transition to permanent status, should vacancies arise. This classification is scheduled to receive a general wage increase of 4% in July 2024. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view Placer Public Employees Organization (PPEO) benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To perform a variety of the more specialized and complex administrative, clerical, and document processing functions for an assigned program or project. DISTINGUISHING CHARACTERISTICS This is the advanced journey level class in the Administrative Clerk series. Positions at this level are distinguished from other classes within the series by the level of responsibility assigned, the complexity of duties assigned, independence of action taken, and by the nature of the public contact made. Employees perform the most difficult and responsible types of duties assigned to classes within this series including performing administrative clerical duties which require specialized knowledge related to area of assignment or providing technical and functional supervision over assigned clerical staff. Employees at this level are required to be fully trained in all procedures related to assigned area of responsibility. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from management professional or supervisory staff, and may receive technical and functional supervision from higher level clerical staff. May exercise technical and functional supervision over clerical staff. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Relieve supervisor or other department staff of administrative support service functions; utilize independent judgment and initiative. Act as interdepartmental liaison relating to administrative or project support functions for the office and for compliance with County regulations and practices relating to those functions. Perform complex administrative clerical duties related to a programmatic area of assignment. Conduct field site visits as necessary. Perform full time data entry of complex department documents including preparation, formatting, processing, and proofreading. Interpret, apply, and explain policies and procedures related to area of assignment; respond to individuals requesting services related to area of assignment. Prepare correspondence and supporting documentation relating to area of assignment; maintain accurate records and files of program activities. Respond to public inquires, both on the telephone and in person, and refer to appropriate staff member for more complex information as appropriate, exhibit familiarity with functions of the County. Act as information source to inquiries not requiring the supervisor's attention and otherwise assist in representing the department by telephone and in person; compose correspondence as required. Collect information from a variety of documents pertinent to assigned department or functional area of responsibility; compile data for reports; prepare routine reports as required. Maintain and monitor records and files; follow up on due dates; perform other monitoring functions to ensure timely completion of work. Assist in preparation of a program budget and track expenditures during the year. Type, proofread and edit correspondence, reports, proposals, and contracts; maintain appointment schedules and calendars; arrange meetings and conferences. Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service. Perform related duties as assigned. WORKING CONDITIONS Work is typically performed in an indoor office environment with controlled temperature conditions. Some positions may require travel to and from locations in a variety of outdoor weather conditions. MINIMUM QUALIFICATIONS Experience and Training Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Three (3) years of increasingly responsible clerical experience. Training: Equivalent to the completion of the twelfth grade. Required License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Principles and practices of advanced administrative clerical support. English usage, spelling, grammar, and punctuation. Filing and record keeping systems. Principles and practices of computer hardware and software, including word processing, spreadsheets and database packages. Basic mathematical calculations. Business letter and report writing. Ability to: On a continuous basis, know and understand all aspects of the job; understand, identify, interpret, explain, apply, recall and problem solve office practices, policies, and procedures; analyze situations and determine proper course of action; work under time pressure and complete a high volume of tasks with frequent interruptions; manage multiple tasks and projects simultaneously and quickly switch between tasks; focus on a single task for long periods of time. On a continuous basis, sit at a desk and/or stand at counter for long periods of time. Intermittently walk, twist, stoop, squat, kneel, bend, push, pull, and climb, to reach equipment surrounding desk, or other office equipment, files or supplies; perform simple grasping and fine manipulation; speak, use a telephone, write and use a keyboard to communicate; see and hear with sufficient acuity to perform essential job functions; lift light weight. Understand the organization and operations of the County and of outside agencies as necessary to assume assigned responsibilities. Organize duties and determine priorities in order to meet assigned deadlines. Establish and maintain basic financial records; count and perform mathematical calculations. Assign and review the work of others. Compile and maintain extensive records and files. Maintain confidentiality. Type accurately at a speed necessary for successful job performance. Operate a variety of office machines and computer equipment. Establish and maintain effective working relationships with those contacted in the course of work. Work with various cultural and ethnic groups in a tactful and effective manner. Communicate clearly and concisely, both orally and in writing. Interpret, explain and apply operating policies, rules and procedures of an assigned function. SELECTION PROCEDURE Written Examination (100%) The written examination may include multiple choice, true/false, fill-in, matching, and/or essay type questions directly related to the required knowledge and abilities for this classification. Note: There will not be alternative or make-up exam date(s) scheduled. You will be notified of your scheduled examination date, time, and location after the posted filing deadline. MISCELLANEOUS INFORMATION Length of Probation: All permanent appointments to this classification shall serve a probationary period of twelve (12) calendar months or two thousand eighty (2,080) hours, whichever is more. Bargaining Unit: General CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Lindsay Baer, Administrative Technician, at lbaer@placer.ca.gov or (530) 886-4667. Closing Date/Time: 3/29/2024 5:00:00 PM
City of Los Angeles
City Of Los Angeles, California, United States
job description Vehicle Warrant Section (VWS) acts as a call center for Department personnel, outside agencies, and various towing companies. Senior Administrative Clerks in VWS receive an average of 12,000 calls per month and must be available whenever officers are in the field. Senior Administrative Clerks receive calls from other law enforcement agencies requesting warrant confirmations, requests for extradition, and carjacking related incidents. The calls must be handled in a timely manner to ensure safety of both officers and the public. Senior Administrative Clerks enter Retraining Orders (RO) received from courts into the California Restraining and Protective Order System (CARPROS) within 24 hours receipt of the RO as mandated by the Department of Justice. After the RO has been updated, Senior Administrative Clerks perform secondary checks for accuracies and file them. How to apply Interested candidates should submit Departmental Application and last two ratings via email to N5196@lapd.online Transfer These positions are only available for City employees. Please do not respond if you do not currently work for the City of Los Angeles. Closing Date/Time: 5/28/24
Mar 27, 2024
job description Vehicle Warrant Section (VWS) acts as a call center for Department personnel, outside agencies, and various towing companies. Senior Administrative Clerks in VWS receive an average of 12,000 calls per month and must be available whenever officers are in the field. Senior Administrative Clerks receive calls from other law enforcement agencies requesting warrant confirmations, requests for extradition, and carjacking related incidents. The calls must be handled in a timely manner to ensure safety of both officers and the public. Senior Administrative Clerks enter Retraining Orders (RO) received from courts into the California Restraining and Protective Order System (CARPROS) within 24 hours receipt of the RO as mandated by the Department of Justice. After the RO has been updated, Senior Administrative Clerks perform secondary checks for accuracies and file them. How to apply Interested candidates should submit Departmental Application and last two ratings via email to N5196@lapd.online Transfer These positions are only available for City employees. Please do not respond if you do not currently work for the City of Los Angeles. Closing Date/Time: 5/28/24
Placer County
145 Fulweiler Avenue Suite 200, Auburn, CA, USA
Knowledge of:
English usage, spelling, grammar, and punctuation.
Filing and record keeping systems
Basic mathematical calculations.
Personal computer and office equipment necessary for successful job performance.
Business letter and report writing.
Mar 15, 2024
Full Time
Knowledge of:
English usage, spelling, grammar, and punctuation.
Filing and record keeping systems
Basic mathematical calculations.
Personal computer and office equipment necessary for successful job performance.
Business letter and report writing.
PLACER COUNTY, CA
Auburn, California, United States
Introduction Living in Placer County from Placer County Video Portal Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . POSITION INFORMATION The Department of Public Works is hiring an Administrative Dispatcher to support services in the Tahoe Area. This position within the Tahoe-Truckee Area Regional Transit Services division has a unique role in assisting Transit staff and the public with their transportation needs. It involves the use of customer service skills in day-to-day exposure to the travelling public as well as acting as a liaison between the County and several State and local agencies, providing answers to transit questions as well as providing transit fare guidance to those who request it. This position is also responsible for the maintenance of several reporting and transit specific databases in the course of the position’s normal duties. The successful candidate will need to possess excellent customer service and office administrative skills. This position will receive direct and functional supervision from TART supervisors and Transit Administrative managers. This position is located in Truckee. Please note that this position is considered safety sensitive and employees are subject to the Department of Transportation (DOT) 49 CFR Part 40 and other applicable DOT Agency regulations such as random drug testing. *General Wage Increase: This classification is scheduled to receive a general wage increase of 4% in July 2024. *Tahoe Branch Assignment Premium: Salary plus up to an additional $1,000 per month Tahoe Branch Assignment Premium for employees who are permanently assigned to a position located in the North Lake Tahoe Area. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view Placer Public Employees Organization (PPEO) benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To perform dispatching duties within an operating department; and to perform a variety of general clerical and routine administrative duties related to the department assigned. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from management or supervisory positions. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Receive and dispatch routine and emergency communications to the appropriate department staff; dispatch appropriate personnel and equipment to reported situations or conditions. Continuously monitor computer, telephone, cellular, and two-way radio for information regarding scheduling issues and field situations; notify supervisor of situations requiring attention when appropriate. Perform general clerical and administrative duties related to assigned functional area and department. Provide information to the general public or other public agencies related to service area; provide quality customer service and respond to public inquiries and requests for service in a courteous manner. Compose, type, proofread and process a variety of documents including general correspondence and memos. Act as a receptionist; answer the telephone and wait on the general public, giving information on department and assigned program policies and procedures. Coordinate repair work and vehicle substitution to maintain service levels. Issue, receive, type and process various applications, permits and other forms; process bills for fees; process and secure cash transactions and record payments. Perform a wide variety of clerical work including filing, billing, checking and recording information on records. Compile operational information and input data into computer. Sort and file documents and records, maintaining alphabetical, index, and cross-reference files. Operate standard office equipment and follow standard office procedures including modern office methods, procedures, and computer software programs as related to job assignment. Receive, sort and distribute incoming and outgoing mail. Deal with the public and defuse potentially critical incidents through conflict resolution skills. Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service. When assigned to Public Transit, ensure compliance with federal and state safety sensitive regulations and requirements; monitor and report issues and concerns regarding routes and services to supervisor; analyze ridership information and make recommendations on schedules and routes; support drivers and passengers regarding day-to-day operational activities. Perform related duties as assigned. MINIMUM QUALIFICATIONS Experience and Training Any Combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Experience: Two years of experience performing duties comparable to that of an Administrative Clerk - Entry with Placer County. Training: Equivalent to the completion of the twelfth grade. Required License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Principles and practices of administrative and/or technical area to which assigned including, but not limited to, two-way radios, multi-line phone systems, general office equipment and technology, employee scheduling, and customer service. English usage, spelling, grammar, punctuation, routine mathematical calculations, and statistics and statistical calculations. Office methods and equipment including filing systems and computers. Ability to: On a continuous basis, sit at desk while operating radio and/or stand at counter for long periods of time. Intermittently twist and reach office and radio equipment; write or use keyboard to communicate through written means; occasionally run errands; lift light weight. Intermittently review documents related to department operations; observe, identify and problem solve office and field problems; understand, interpret and explain department policies and procedures to the public and staff. Perform clerical work including maintenance of appropriate records and preparation of general reports. Convey critical information in a manner consistent with dispatching standards. Verify and check files and data. Understand and carry out both oral and written directions. Perform routine mathematical calculations. Operate a variety of modern office equipment including two-way radio. Type accurately at a speed of 45 words per minute. Use computer word processing equipment, as assigned. When assigned to Public Transit, accurately sort, count and receipt cash and other fare media on a routine basis. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to the supplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list. CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. Specific position(s) within this classification designated as Safety Sensitive may require applicants to register with the Federal Motor Carrier Safety Administration (FMCSA) Clearinghouse and to provide consent for Placer County to conduct a full query of their records within the Clearinghouse prior to an offer of employment. SUBSTITUTE LISTS Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Janine Martindale, Administrative Technician, at jmartind@placer.ca.gov or (530) 889-4083. Closing Date/Time: Open Until Filled
Mar 07, 2024
Full Time
Introduction Living in Placer County from Placer County Video Portal Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . POSITION INFORMATION The Department of Public Works is hiring an Administrative Dispatcher to support services in the Tahoe Area. This position within the Tahoe-Truckee Area Regional Transit Services division has a unique role in assisting Transit staff and the public with their transportation needs. It involves the use of customer service skills in day-to-day exposure to the travelling public as well as acting as a liaison between the County and several State and local agencies, providing answers to transit questions as well as providing transit fare guidance to those who request it. This position is also responsible for the maintenance of several reporting and transit specific databases in the course of the position’s normal duties. The successful candidate will need to possess excellent customer service and office administrative skills. This position will receive direct and functional supervision from TART supervisors and Transit Administrative managers. This position is located in Truckee. Please note that this position is considered safety sensitive and employees are subject to the Department of Transportation (DOT) 49 CFR Part 40 and other applicable DOT Agency regulations such as random drug testing. *General Wage Increase: This classification is scheduled to receive a general wage increase of 4% in July 2024. *Tahoe Branch Assignment Premium: Salary plus up to an additional $1,000 per month Tahoe Branch Assignment Premium for employees who are permanently assigned to a position located in the North Lake Tahoe Area. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view Placer Public Employees Organization (PPEO) benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To perform dispatching duties within an operating department; and to perform a variety of general clerical and routine administrative duties related to the department assigned. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from management or supervisory positions. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Receive and dispatch routine and emergency communications to the appropriate department staff; dispatch appropriate personnel and equipment to reported situations or conditions. Continuously monitor computer, telephone, cellular, and two-way radio for information regarding scheduling issues and field situations; notify supervisor of situations requiring attention when appropriate. Perform general clerical and administrative duties related to assigned functional area and department. Provide information to the general public or other public agencies related to service area; provide quality customer service and respond to public inquiries and requests for service in a courteous manner. Compose, type, proofread and process a variety of documents including general correspondence and memos. Act as a receptionist; answer the telephone and wait on the general public, giving information on department and assigned program policies and procedures. Coordinate repair work and vehicle substitution to maintain service levels. Issue, receive, type and process various applications, permits and other forms; process bills for fees; process and secure cash transactions and record payments. Perform a wide variety of clerical work including filing, billing, checking and recording information on records. Compile operational information and input data into computer. Sort and file documents and records, maintaining alphabetical, index, and cross-reference files. Operate standard office equipment and follow standard office procedures including modern office methods, procedures, and computer software programs as related to job assignment. Receive, sort and distribute incoming and outgoing mail. Deal with the public and defuse potentially critical incidents through conflict resolution skills. Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service. When assigned to Public Transit, ensure compliance with federal and state safety sensitive regulations and requirements; monitor and report issues and concerns regarding routes and services to supervisor; analyze ridership information and make recommendations on schedules and routes; support drivers and passengers regarding day-to-day operational activities. Perform related duties as assigned. MINIMUM QUALIFICATIONS Experience and Training Any Combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Experience: Two years of experience performing duties comparable to that of an Administrative Clerk - Entry with Placer County. Training: Equivalent to the completion of the twelfth grade. Required License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Principles and practices of administrative and/or technical area to which assigned including, but not limited to, two-way radios, multi-line phone systems, general office equipment and technology, employee scheduling, and customer service. English usage, spelling, grammar, punctuation, routine mathematical calculations, and statistics and statistical calculations. Office methods and equipment including filing systems and computers. Ability to: On a continuous basis, sit at desk while operating radio and/or stand at counter for long periods of time. Intermittently twist and reach office and radio equipment; write or use keyboard to communicate through written means; occasionally run errands; lift light weight. Intermittently review documents related to department operations; observe, identify and problem solve office and field problems; understand, interpret and explain department policies and procedures to the public and staff. Perform clerical work including maintenance of appropriate records and preparation of general reports. Convey critical information in a manner consistent with dispatching standards. Verify and check files and data. Understand and carry out both oral and written directions. Perform routine mathematical calculations. Operate a variety of modern office equipment including two-way radio. Type accurately at a speed of 45 words per minute. Use computer word processing equipment, as assigned. When assigned to Public Transit, accurately sort, count and receipt cash and other fare media on a routine basis. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to the supplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list. CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. Specific position(s) within this classification designated as Safety Sensitive may require applicants to register with the Federal Motor Carrier Safety Administration (FMCSA) Clearinghouse and to provide consent for Placer County to conduct a full query of their records within the Clearinghouse prior to an offer of employment. SUBSTITUTE LISTS Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Janine Martindale, Administrative Technician, at jmartind@placer.ca.gov or (530) 889-4083. Closing Date/Time: Open Until Filled
City of Palo Alto
Palo Alto, California, United States
Description: The Office of the City Clerk is currently accepting applications from highly qualified candidates for the position of Administrative Associate III . Apply today and join our dynamic team of driven individuals dedicated to upholding public service, fostering transparency, and advocating for good governance in a collaborative and positive work environment! The Department The City Clerk is appointed by the City Council and is the liaison between the public and the City Council. We are a service department for the City Council, City departments and the public. They rely on us for information about the operations and legislative history of the City. The City Clerk is also the Elections Official of the City and assists with potential candidates and ballot measures. Our office serves to help the community take part in their government. F or more information about the Office of the City Clerk , click HERE. The Opportunity This is an exciting opportunity to work closely with a team of trailblazing pioneers to support City Council, City Staff, and Boards and Commissions. This role will be pivotal in providing comprehensive administrative support and ensuring the smooth operation of the City Clerk's office. The ideal candidate is an experienced professional committed to public service, relentless positivity, and innovation who can provide high-level administrative support in a complex and busy department supporting appointed officials and commissions. Success in this role requires sound judgment, critical thinking, discretion, exceptional organizational skills and impeccable attention to detail. Other ideal preferred candidate traits: Strong written and oral communication skills. Team player with a positive attitude and strong work ethic. Adaptable and resourceful. Ability to work effectively under pressure and organize workflow to deliver high-quality products within established deadlines. A self-starter who can effectively manage projects of diverse sizes and complexities, ensuring successful execution from start to finish. Knowledge of budget programs such as SAP - a plus! Benefits: Fantastic benefits package! To learn more, click HERE . Compensation (SEIU): Comprehensive compensation plan. To learn more, click HERE . Schedule : Flexible/Hybrid (some in-person days required and subject to change). Enjoy a 9/80 work schedule (with e very other Friday off). This position is represented by Service Employee International Union (SEIU). Essential Duties: Essential and other important responsibilities and duties may include, but are not limited to, the following: Ongoing office management tasks requiring prioritization and assignment of work for other clerical or secretarial staff, provide technical guidance to same, coordinate information from and act as the liaison for the department. Contact with the public, City or governmental officials, and others requiring tact, diplomacy, and the use of discretion in responding to inquiries. Establish and maintain confidential files concerned with personnel and/or policy matters; records actions taken on sensitive issues and is responsible for releasing information to authorized parties. Arrange schedule of appointments for supervisor and staff, exercising discretion in committing supervisor's time and in referring caller or visitor to another appropriate source of information or service. Locating sources of information, devising forms needed to secure data; determine proper format for finished reports; may edit draft staff reports for grammatical and punctuation errors. Establish, maintain, revise, and update department or division filing systems. Compile a variety of narrative and statistical reports and documents from notes, typed copy, rough drafts, database queries, oral instructions, memos, transcripts of minutes and reports. Edit drafts for composition and grammatical structure. Prepare agenda for policy-making bodies, Boards or Commissions, and provide supportive secretarial services to Commission or Council members as needed. Compiles minutes for policy-making bodies, Council, Boards, or Commissions using notes, video, and audio tapes requiring a discernment of context. For the full job description, click HERE . Minimum Qualifications: Sufficient education, training, and/or work experience to demonstrate possession of the following knowledge and skills, which would typically be acquired through: Equivalent to graduation from high school and 4 years of progressively responsible administrative experience. Special Requirements: Specified assignments may require possession of a valid California Driver’s License. Supplemental Information: The Selection Process: Applicants will receive recruitment status notifications via email (governmentjobs.com account also has notification status updates). Applicants will be screened throughout the posting process and highly qualified candidates may be invited to interview at any time. The screening process for this position typically may include a virtual recorded interview and/or panel interviews preceding final interviews with the hiring manager or their designee. Eligible List Information: An open eligibility list will be created, which may be utilized for six months after its establishment to fill additional vacancies for the position of Administrative Associate III that may occur within the Department. Technical Support: Our online application system is provided by NeoGov. If you have problems while applying online, please contact NeoGov's Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday. The City of Palo Alto is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The City of Palo Alto offers its employees a generous benefit package, featuring family medical coverage, retirement, life insurance, plus 12 paid holidays per year. Participation in a Governmental 457 Deferred Compensation Plan Fully paid employee and dependent Dental Plan Fully paid employee and dependent Vision Plan Fully paid Life and AD&D insurance equal to annual salary Flat Rate City paid medical contribution which may allow employees to select a fully paid health plan Fully paid Life Insurance equal to one-times annual salary Voluntary Supplemental Life Insurance Long Term Disability plan 12 annual paid holidays Two to five weeks vacation annually depending on years of service per MOA 96 hours annual sick leave Direct Deposit Flexible Spending Account for Healthcare and Childcare expenses Public Employees' Retirement System (PERS) 2% at60 formula for Classic Employees One-year final compensation for 2% at 60 employees 2% at 62 formula for New CalPers Members Three-year final compensation for 2% at 62 employees only Retiree Medical benefits for employee and dependents after 10 years of service Please note: The City does not participate in CA State Disability Insurance (SDI) or Social Security.Since they City does not participate in SDI, City employees are not eligible to claim against the State's Pregnancy Disability Leave or Paid Family Leave programs. Closing Date/Time: 4/9/2024 11:59 PM Pacific
Mar 27, 2024
Full Time
Description: The Office of the City Clerk is currently accepting applications from highly qualified candidates for the position of Administrative Associate III . Apply today and join our dynamic team of driven individuals dedicated to upholding public service, fostering transparency, and advocating for good governance in a collaborative and positive work environment! The Department The City Clerk is appointed by the City Council and is the liaison between the public and the City Council. We are a service department for the City Council, City departments and the public. They rely on us for information about the operations and legislative history of the City. The City Clerk is also the Elections Official of the City and assists with potential candidates and ballot measures. Our office serves to help the community take part in their government. F or more information about the Office of the City Clerk , click HERE. The Opportunity This is an exciting opportunity to work closely with a team of trailblazing pioneers to support City Council, City Staff, and Boards and Commissions. This role will be pivotal in providing comprehensive administrative support and ensuring the smooth operation of the City Clerk's office. The ideal candidate is an experienced professional committed to public service, relentless positivity, and innovation who can provide high-level administrative support in a complex and busy department supporting appointed officials and commissions. Success in this role requires sound judgment, critical thinking, discretion, exceptional organizational skills and impeccable attention to detail. Other ideal preferred candidate traits: Strong written and oral communication skills. Team player with a positive attitude and strong work ethic. Adaptable and resourceful. Ability to work effectively under pressure and organize workflow to deliver high-quality products within established deadlines. A self-starter who can effectively manage projects of diverse sizes and complexities, ensuring successful execution from start to finish. Knowledge of budget programs such as SAP - a plus! Benefits: Fantastic benefits package! To learn more, click HERE . Compensation (SEIU): Comprehensive compensation plan. To learn more, click HERE . Schedule : Flexible/Hybrid (some in-person days required and subject to change). Enjoy a 9/80 work schedule (with e very other Friday off). This position is represented by Service Employee International Union (SEIU). Essential Duties: Essential and other important responsibilities and duties may include, but are not limited to, the following: Ongoing office management tasks requiring prioritization and assignment of work for other clerical or secretarial staff, provide technical guidance to same, coordinate information from and act as the liaison for the department. Contact with the public, City or governmental officials, and others requiring tact, diplomacy, and the use of discretion in responding to inquiries. Establish and maintain confidential files concerned with personnel and/or policy matters; records actions taken on sensitive issues and is responsible for releasing information to authorized parties. Arrange schedule of appointments for supervisor and staff, exercising discretion in committing supervisor's time and in referring caller or visitor to another appropriate source of information or service. Locating sources of information, devising forms needed to secure data; determine proper format for finished reports; may edit draft staff reports for grammatical and punctuation errors. Establish, maintain, revise, and update department or division filing systems. Compile a variety of narrative and statistical reports and documents from notes, typed copy, rough drafts, database queries, oral instructions, memos, transcripts of minutes and reports. Edit drafts for composition and grammatical structure. Prepare agenda for policy-making bodies, Boards or Commissions, and provide supportive secretarial services to Commission or Council members as needed. Compiles minutes for policy-making bodies, Council, Boards, or Commissions using notes, video, and audio tapes requiring a discernment of context. For the full job description, click HERE . Minimum Qualifications: Sufficient education, training, and/or work experience to demonstrate possession of the following knowledge and skills, which would typically be acquired through: Equivalent to graduation from high school and 4 years of progressively responsible administrative experience. Special Requirements: Specified assignments may require possession of a valid California Driver’s License. Supplemental Information: The Selection Process: Applicants will receive recruitment status notifications via email (governmentjobs.com account also has notification status updates). Applicants will be screened throughout the posting process and highly qualified candidates may be invited to interview at any time. The screening process for this position typically may include a virtual recorded interview and/or panel interviews preceding final interviews with the hiring manager or their designee. Eligible List Information: An open eligibility list will be created, which may be utilized for six months after its establishment to fill additional vacancies for the position of Administrative Associate III that may occur within the Department. Technical Support: Our online application system is provided by NeoGov. If you have problems while applying online, please contact NeoGov's Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday. The City of Palo Alto is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The City of Palo Alto offers its employees a generous benefit package, featuring family medical coverage, retirement, life insurance, plus 12 paid holidays per year. Participation in a Governmental 457 Deferred Compensation Plan Fully paid employee and dependent Dental Plan Fully paid employee and dependent Vision Plan Fully paid Life and AD&D insurance equal to annual salary Flat Rate City paid medical contribution which may allow employees to select a fully paid health plan Fully paid Life Insurance equal to one-times annual salary Voluntary Supplemental Life Insurance Long Term Disability plan 12 annual paid holidays Two to five weeks vacation annually depending on years of service per MOA 96 hours annual sick leave Direct Deposit Flexible Spending Account for Healthcare and Childcare expenses Public Employees' Retirement System (PERS) 2% at60 formula for Classic Employees One-year final compensation for 2% at 60 employees 2% at 62 formula for New CalPers Members Three-year final compensation for 2% at 62 employees only Retiree Medical benefits for employee and dependents after 10 years of service Please note: The City does not participate in CA State Disability Insurance (SDI) or Social Security.Since they City does not participate in SDI, City employees are not eligible to claim against the State's Pregnancy Disability Leave or Paid Family Leave programs. Closing Date/Time: 4/9/2024 11:59 PM Pacific
COACHELLA VALLEY WATER DISTRICT
Palm Desert, California, United States
Job Summary CVWD is currently conducting a classification and compensation study which may result in a higher salary range. TITLE: Deputy Clerk of the Board SRN U8: $7,400 - $10,174 Monthly, Exempt Bargaining Unit: Non-Represented/At-Will/Confidential Department: Administration REPORTING RELATIONSHIP: Reports to: Clerk of the Board Supervises the following positions: Administrative staff Promotional opportunity procedures will include the following: Review of minimum qualifications Review of personnel files, including but not limited to: attendance history, disciplinary history, and performance evaluations Testing/ Assessments: Oral Interview(s) DEFINITION: Under general direction of the Clerk of the Board, provides administrative and program support to the office of the Clerk of the Board in the preparation of Board agendas, minutes, actions, ordinances, and resolutions; assists in maintaining official District records and monitoring of publication of official District notices, oversees the day-to-day activities, services, and operations of the Clerk of the Board’s function; provides varied and technical support to the Clerk of the Board and other District departments; researches and analyzes a wide variety of complex information regarding District policies, procedures, and ordinances; Notary Public duties; and serves in the absence of the Clerk of the Board. Essential Functions ESSENTIAL FUNCTIONS : Performs a diverse range of complex administrative and technical duties to ensure efficiency in office operations. Collaborates and coordinates with the Clerk of the Board to prepare, assemble, and distribute the Board of Directors meeting agendas.Coordinates Board meeting logistics and room set-up; attends all Board meetings as scheduled, including working extended hours and/or evenings. Corresponds with Elected Officials, District staff, and committee members regarding Fair Political Practice Commission filings and maintains records of same. Records and transcribes the minutes of Board meetings, and other related meetings as needed. Composes and publishes legal publications of mandated hearings and meetings to ensure compliance with legal guidelines. Assists in the development and implementation of goals, objectives, policies, procedures, and priorities for assigned programs. Provides support in the preparation and administration of the assigned department budget; monitors expenditures including reviewing and processing purchase requisitions and purchase orders; recommends modifications or adjustments as appropriate and maintains department supplies. Maintains codification of ordinances and maintenance of the District Code. Attends bid openings; proofreads and signs off on the Bid Registry; compiles and distributes Notices of Awards, and contracts to successful bidders. Supervises, assigns, and reviews the work of staff; provides or assists in coordinating staff training, and works with employees to correct deficiencies. Assists the Clerk of the Board with the election process, processing Conflict of Interest Forms, subpoenas, routing litigation reports, and processing/routing requests filed under the Freedom of Information or California Public Records Acts; coordinates the process for filing Statement of Economic Interest.Provides administrative support such as scheduling meetings, screening phone calls and handling general inquiries.Performs the duties of Notary Public for the District.Serve in the absence of the Clerk of the Board. Observes and complies with District and mandated safety rules, regulations, and protocols.Performs other duties as assigned. See http://www.cvwd.org/175/Job-Descriptions for full job description. Minimum Qualifications MINIMUM QUALIFICATIONS : Licenses and Certifications: Possession of a valid California Driver’s License, to be maintained throughout employment. Possession of a California notary public commission to be maintained throughout employment. Possession of a certification by the International Institute of Municipal Clerks (IIMC) as a Certified Municipal Clerk (CMC), to be maintained throughout employment. Education: Bachelor’s degree from an accredited college or university with major coursework in business administration, public administration, or a related field. Experience: Three (3) years of progressively responsible administrative experience in a City Clerk or Clerk of the Board office, or a related field. Certificates, Licenses, Registration and Other Requirements Knowledge of: Operations and services of the Clerk of the Board Office. Principles, practices, methods, and techniques of agenda preparation and documentation of District Board actions including resulting resolutions and ordinances. Principles and practices of employee supervision, including work planning, assignment, review and evaluation, discipline, and the training of staff in work procedures. Principles and practices of leadership. Methods and techniques of notating and recording public meetings. Functions, authority, and responsibilities of an elected Board of Directors. District formatting and document preparation standards. The Brown Act. The Public Records Act. Fair Political Reform Act. Legal requirements of public meetings including the posting of Public Notices, Ordinances, and related documents. Operational characteristics, services, and activities of the Clerk of the Board’s office including a records management program. Applicable federal, state, and local laws, rules, regulations, and procedures relevant to assigned areas of responsibility. Principles and procedures of automated record keeping and information management systems. District and mandated safety rules, regulations, and protocols. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff. Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed. The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. Ability to: Perform a diverse range of administrative tasks within the Clerk of the Board Office. Prepare official minutes, resolutions, ordinances, clear and concise reports, correspondence, and other written materials. Maintain confidentiality and discretion in handling and processing confidential information and data. Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner. Research and summarize data and prepare accurate and written reports. Compile and maintain complex and extensive records. Answer customer questions and/or redirect them to the appropriate person or department. Respond to complaints or inquiries from citizens, staff, and outside organizations. Maintain accurate logs, records, and written records of work performed. Independently organize work, set priorities, meet critical deadlines, and follow up on assignments. Use tact, initiative, prudence, and independent judgment within general policy, procedural and legal guidelines. Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. The Coachella Valley Water District provides a comprehensive, balanced, and competitive benefits package ensuring employees have many options to meet their healthcare, wellness and/or retirement savings goals. Providing employees with flexibility and support for all the different stages of life. Employees may pay some portion of their benefit premium costs based on the provisions of their labor-negotiated Memorandums of Understanding (MOU's) and the level of coverage they select. Additional information regarding CVWD employee benefits is available at https://www.cvwd.org/176/Benefits . Closing Date/Time: 4/11/2024 11:59 PM Pacific
Mar 21, 2024
Full Time
Job Summary CVWD is currently conducting a classification and compensation study which may result in a higher salary range. TITLE: Deputy Clerk of the Board SRN U8: $7,400 - $10,174 Monthly, Exempt Bargaining Unit: Non-Represented/At-Will/Confidential Department: Administration REPORTING RELATIONSHIP: Reports to: Clerk of the Board Supervises the following positions: Administrative staff Promotional opportunity procedures will include the following: Review of minimum qualifications Review of personnel files, including but not limited to: attendance history, disciplinary history, and performance evaluations Testing/ Assessments: Oral Interview(s) DEFINITION: Under general direction of the Clerk of the Board, provides administrative and program support to the office of the Clerk of the Board in the preparation of Board agendas, minutes, actions, ordinances, and resolutions; assists in maintaining official District records and monitoring of publication of official District notices, oversees the day-to-day activities, services, and operations of the Clerk of the Board’s function; provides varied and technical support to the Clerk of the Board and other District departments; researches and analyzes a wide variety of complex information regarding District policies, procedures, and ordinances; Notary Public duties; and serves in the absence of the Clerk of the Board. Essential Functions ESSENTIAL FUNCTIONS : Performs a diverse range of complex administrative and technical duties to ensure efficiency in office operations. Collaborates and coordinates with the Clerk of the Board to prepare, assemble, and distribute the Board of Directors meeting agendas.Coordinates Board meeting logistics and room set-up; attends all Board meetings as scheduled, including working extended hours and/or evenings. Corresponds with Elected Officials, District staff, and committee members regarding Fair Political Practice Commission filings and maintains records of same. Records and transcribes the minutes of Board meetings, and other related meetings as needed. Composes and publishes legal publications of mandated hearings and meetings to ensure compliance with legal guidelines. Assists in the development and implementation of goals, objectives, policies, procedures, and priorities for assigned programs. Provides support in the preparation and administration of the assigned department budget; monitors expenditures including reviewing and processing purchase requisitions and purchase orders; recommends modifications or adjustments as appropriate and maintains department supplies. Maintains codification of ordinances and maintenance of the District Code. Attends bid openings; proofreads and signs off on the Bid Registry; compiles and distributes Notices of Awards, and contracts to successful bidders. Supervises, assigns, and reviews the work of staff; provides or assists in coordinating staff training, and works with employees to correct deficiencies. Assists the Clerk of the Board with the election process, processing Conflict of Interest Forms, subpoenas, routing litigation reports, and processing/routing requests filed under the Freedom of Information or California Public Records Acts; coordinates the process for filing Statement of Economic Interest.Provides administrative support such as scheduling meetings, screening phone calls and handling general inquiries.Performs the duties of Notary Public for the District.Serve in the absence of the Clerk of the Board. Observes and complies with District and mandated safety rules, regulations, and protocols.Performs other duties as assigned. See http://www.cvwd.org/175/Job-Descriptions for full job description. Minimum Qualifications MINIMUM QUALIFICATIONS : Licenses and Certifications: Possession of a valid California Driver’s License, to be maintained throughout employment. Possession of a California notary public commission to be maintained throughout employment. Possession of a certification by the International Institute of Municipal Clerks (IIMC) as a Certified Municipal Clerk (CMC), to be maintained throughout employment. Education: Bachelor’s degree from an accredited college or university with major coursework in business administration, public administration, or a related field. Experience: Three (3) years of progressively responsible administrative experience in a City Clerk or Clerk of the Board office, or a related field. Certificates, Licenses, Registration and Other Requirements Knowledge of: Operations and services of the Clerk of the Board Office. Principles, practices, methods, and techniques of agenda preparation and documentation of District Board actions including resulting resolutions and ordinances. Principles and practices of employee supervision, including work planning, assignment, review and evaluation, discipline, and the training of staff in work procedures. Principles and practices of leadership. Methods and techniques of notating and recording public meetings. Functions, authority, and responsibilities of an elected Board of Directors. District formatting and document preparation standards. The Brown Act. The Public Records Act. Fair Political Reform Act. Legal requirements of public meetings including the posting of Public Notices, Ordinances, and related documents. Operational characteristics, services, and activities of the Clerk of the Board’s office including a records management program. Applicable federal, state, and local laws, rules, regulations, and procedures relevant to assigned areas of responsibility. Principles and procedures of automated record keeping and information management systems. District and mandated safety rules, regulations, and protocols. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff. Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed. The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. Ability to: Perform a diverse range of administrative tasks within the Clerk of the Board Office. Prepare official minutes, resolutions, ordinances, clear and concise reports, correspondence, and other written materials. Maintain confidentiality and discretion in handling and processing confidential information and data. Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner. Research and summarize data and prepare accurate and written reports. Compile and maintain complex and extensive records. Answer customer questions and/or redirect them to the appropriate person or department. Respond to complaints or inquiries from citizens, staff, and outside organizations. Maintain accurate logs, records, and written records of work performed. Independently organize work, set priorities, meet critical deadlines, and follow up on assignments. Use tact, initiative, prudence, and independent judgment within general policy, procedural and legal guidelines. Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. The Coachella Valley Water District provides a comprehensive, balanced, and competitive benefits package ensuring employees have many options to meet their healthcare, wellness and/or retirement savings goals. Providing employees with flexibility and support for all the different stages of life. Employees may pay some portion of their benefit premium costs based on the provisions of their labor-negotiated Memorandums of Understanding (MOU's) and the level of coverage they select. Additional information regarding CVWD employee benefits is available at https://www.cvwd.org/176/Benefits . Closing Date/Time: 4/11/2024 11:59 PM Pacific
MASSACHUSETTS TRIAL COURT
Boston, Massachusetts, United States
Title: First Assistant Clerk of Court - Massachusetts Appeals Court Starting Pay: $167,446.53 - The salary is established by G.L. c. 211A, § 6. Departmental Mission Statement: MISSION STATEMENT OF THE MASSACHUSETTS APPEALS COURT The Appeals Court is committed to providing justice under the law by rendering thoughtful, well- reasoned appellate decisions in a timely and efficient manner- and treating all those who come before the court fairly and impartially. MISSION STATEMENT OF THE APPEALS COURT CLERK'S OFFICE The Clerk's Office serves as the hub of the court's business and channels the flow of appeals to the court for resolution. As the administrative arm of the court, the Clerk's Office strives to promote and implement policies and procedures that support the court's mission to deliver justice in a fair, timely and efficient manner to individuals in each appeal. The Clerk's Office staff renders prompt and courteous service to the members of the Bar, the public, government agencies, Appeals Court judges and staff and the Commonwealth's trial courts and the Supreme Judicial Court. ORGANIZATIONAL PROFILE http://www.mass.gov/courts/appealscourt/about-the-court.html Notes: This position is posted, open until filled, preference to those that apply in the first 14 days. Position Summary: The First Assistant Clerk supports the Clerk in the implementation of court and office procedures to ensure accuracy and efficiency in the handling of court business consistent with the Massachusetts General Laws and Massachusetts Rules of Court, and in the performance and professional development of office personnel. Work is performed under the direction of the Clerk of Court. The First Assistant Clerk has direct daily supervision of the assistant clerks and all office personnel. This supervision includes but is not limited to: ensuring the timely and accurate docketing of all filings and their proper routing to and from judicial chambers; the courteous, timely, and effective assistance of the public; assisting the Clerk in the hiring, training, and professional development of assistant clerks and office personnel; and the maintenance and improvement of case processing and case management procedures. The First Assistant Clerk also performs all the duties and complies with all the position requirements of an Assistant Clerk of the Massachusetts Appeals Court, which includes the review of motions and petitions and recommending action on behalf of the court, assisting the public, and participation on court committees and in public educational programs. In the absence of the Clerk, the First Assistant manages the Clerk’s Office and has the authority to make necessary personnel and policy decisions. Essential Duties and Responsibilities: • In consultation with the Clerk, develop office objectives in furtherance of the Appeals Court's mission. • Assist the Clerk to plan, direct, and coordinate the operational activities of the Clerk's Office. • Assist the Clerk in overseeing the office personnel's performance of all associated duties to ensure the timely processing and disposition of cases in accordance with applicable statutes, court rules, case law, and Appeals Court policies and procedures. • Assist the Clerk in overseeing office personnel's performance, education, and discipline, and ensure proper application of the collective bargaining contract and court's personnel policies. • Resolve complex inquiries concerning appellate law and procedures raised by parties, attorneys, judges, or court personnel. Conduct legal research on issues as necessary to respond to inquiries. • Monitor case management lists to ensure the timely processing and disposition of cases. • Maintain the office's internal operating procedures and supervise their application. • Oversee administration and improvement of case processing and case management procedures. • Develop internal educational materials for the office and court. • Foster and contribute to a congenial work-place environment that welcomes and encourages diverse viewpoints. Additional Responsibilities • Prepare legal memoranda and proposed orders to assist Justices' review of pending motions, petitions, and procedural matters. • Review newly docketed appeals and notices of appeal for jurisdiction and prepare legal memoranda and proposed orders on jurisdictional matters. • Oversee and participate in the review of papers submitted for filing to determine their compliance with the Massachusetts Court Rules and advise attorneys or parties about defects in filings. • Generate original correspondence to attorneys or parties to address defective filings or in response to written inquiries. Respond to letter and telephone inquiries regarding the Court’s practices, procedures or directives, reasons for rejecting filings, statuses of cases, the operative rules related to filings, etc. • Oversee preparation of the court’s oral argument and non-argument case lists. • Represent the Appeals Court or the Clerk's Office as active member of various court committees. • Perform or manage special projects. • Participate in or present at legal education seminars and conferences. • Interact with state and local bar associations and organizations. This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned. Knowledge, Skills, and Abilities • Advanced computer skills. • Thorough knowledge of the Massachusetts Rules of Court, Massachusetts Appeals Court policies and procedures, and the appellate court's case records and processing systems. • Excellent oral and written communication skills. • Excellent interpersonal skills. • Advanced legal research and writing skills. • Ability to multitask and prioritize multiple projects with competing deadlines. • Ability to maintain complex and accurate court records. • Ability to plan and supervise the work of others. • Excellent communication skills and the ability to maintain effective working relationships with the Justices, Assistant Clerks, Appeals Court departments and staff, court officials, attorneys, subordinate employees, government agencies, and the public. Job Competencies: All applicants must be able to demonstrate proficiency, through the interview process, in the following competencies: Communication Clearly conveys information and complex ideas, in both oral and written form, in an engaging and respectful manner that promotes mutual understanding and also permits response and feedback. Critical Thinking/Analytical Skills Collects, organizes, and reviews available data and applies correct legal standards and concepts to come to a reasoned, logical, and appropriate conclusion and recommendation under pressure and within the allotted time. Professional Knowledge Possesses and develops knowledge base and understanding of current legal issues, all aspects of the Massachusetts court system, and civil and criminal law and related appellate practice and procedure; and is proficient in the use of electronic legal research and electronic document management. Customer Service Behaves at all times in a courteous and professional manner toward co-workers, counsel, and the public, and commits to continuous improvement of outward-facing services. Adaptability Understands the need to occasionally alter one’s duties to appropriately address changing court conditions at any moment. Collaboration/Teamwork Effectively works toward common goals of the organization by supporting, encouraging, and sharing information with colleagues. Integrity Acts ethically and honestly in all interactions, maintains confidentiality, and builds professional relationships by promoting mutual trust both personally and as First Assistant Clerk. Personnel Management Demonstrated ability to effectively supervise the work of others. Minimum Requirements: These are the minimum requirements necessary to apply for the position: • Law degree from an accredited law school. • Member of the Massachusetts Bar in good standing. • At least seven years of experience engaged in the practice of law or in a legal or managerial position in a court or legal office. • Experience with appellate law and procedure. Additionally, while not required, the following qualifications are preferred: Prior managerial or supervisory experience. Special Notes: • Court employees are not permitted to engage in the practice of law. • Employees of the Massachusetts courts are required to be Massachusetts residents. • This is a full-time position based in Boston, Massachusetts. • The position includes a generous State benefit package including a defined benefit pension plan, subject to vesting. Information about the Court's benefit page is available at https://www.mass.gov/guides/trial-court-employee-benefits • Employment is contingent upon passage of a criminal record check for all new hires. • The Appeals Court presently has a remote work policy under which employees may be allowed to work remotely for part of their weekly schedule. This policy is subject to future revision. New hires are required to work in person for a designated period of time. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The Appeals Court seeks out, welcomes, and encourages applicants of diverse backgrounds, experiences, and viewpoints. Closing Date/Time: 2024-06-25
Mar 21, 2024
Full Time
Title: First Assistant Clerk of Court - Massachusetts Appeals Court Starting Pay: $167,446.53 - The salary is established by G.L. c. 211A, § 6. Departmental Mission Statement: MISSION STATEMENT OF THE MASSACHUSETTS APPEALS COURT The Appeals Court is committed to providing justice under the law by rendering thoughtful, well- reasoned appellate decisions in a timely and efficient manner- and treating all those who come before the court fairly and impartially. MISSION STATEMENT OF THE APPEALS COURT CLERK'S OFFICE The Clerk's Office serves as the hub of the court's business and channels the flow of appeals to the court for resolution. As the administrative arm of the court, the Clerk's Office strives to promote and implement policies and procedures that support the court's mission to deliver justice in a fair, timely and efficient manner to individuals in each appeal. The Clerk's Office staff renders prompt and courteous service to the members of the Bar, the public, government agencies, Appeals Court judges and staff and the Commonwealth's trial courts and the Supreme Judicial Court. ORGANIZATIONAL PROFILE http://www.mass.gov/courts/appealscourt/about-the-court.html Notes: This position is posted, open until filled, preference to those that apply in the first 14 days. Position Summary: The First Assistant Clerk supports the Clerk in the implementation of court and office procedures to ensure accuracy and efficiency in the handling of court business consistent with the Massachusetts General Laws and Massachusetts Rules of Court, and in the performance and professional development of office personnel. Work is performed under the direction of the Clerk of Court. The First Assistant Clerk has direct daily supervision of the assistant clerks and all office personnel. This supervision includes but is not limited to: ensuring the timely and accurate docketing of all filings and their proper routing to and from judicial chambers; the courteous, timely, and effective assistance of the public; assisting the Clerk in the hiring, training, and professional development of assistant clerks and office personnel; and the maintenance and improvement of case processing and case management procedures. The First Assistant Clerk also performs all the duties and complies with all the position requirements of an Assistant Clerk of the Massachusetts Appeals Court, which includes the review of motions and petitions and recommending action on behalf of the court, assisting the public, and participation on court committees and in public educational programs. In the absence of the Clerk, the First Assistant manages the Clerk’s Office and has the authority to make necessary personnel and policy decisions. Essential Duties and Responsibilities: • In consultation with the Clerk, develop office objectives in furtherance of the Appeals Court's mission. • Assist the Clerk to plan, direct, and coordinate the operational activities of the Clerk's Office. • Assist the Clerk in overseeing the office personnel's performance of all associated duties to ensure the timely processing and disposition of cases in accordance with applicable statutes, court rules, case law, and Appeals Court policies and procedures. • Assist the Clerk in overseeing office personnel's performance, education, and discipline, and ensure proper application of the collective bargaining contract and court's personnel policies. • Resolve complex inquiries concerning appellate law and procedures raised by parties, attorneys, judges, or court personnel. Conduct legal research on issues as necessary to respond to inquiries. • Monitor case management lists to ensure the timely processing and disposition of cases. • Maintain the office's internal operating procedures and supervise their application. • Oversee administration and improvement of case processing and case management procedures. • Develop internal educational materials for the office and court. • Foster and contribute to a congenial work-place environment that welcomes and encourages diverse viewpoints. Additional Responsibilities • Prepare legal memoranda and proposed orders to assist Justices' review of pending motions, petitions, and procedural matters. • Review newly docketed appeals and notices of appeal for jurisdiction and prepare legal memoranda and proposed orders on jurisdictional matters. • Oversee and participate in the review of papers submitted for filing to determine their compliance with the Massachusetts Court Rules and advise attorneys or parties about defects in filings. • Generate original correspondence to attorneys or parties to address defective filings or in response to written inquiries. Respond to letter and telephone inquiries regarding the Court’s practices, procedures or directives, reasons for rejecting filings, statuses of cases, the operative rules related to filings, etc. • Oversee preparation of the court’s oral argument and non-argument case lists. • Represent the Appeals Court or the Clerk's Office as active member of various court committees. • Perform or manage special projects. • Participate in or present at legal education seminars and conferences. • Interact with state and local bar associations and organizations. This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned. Knowledge, Skills, and Abilities • Advanced computer skills. • Thorough knowledge of the Massachusetts Rules of Court, Massachusetts Appeals Court policies and procedures, and the appellate court's case records and processing systems. • Excellent oral and written communication skills. • Excellent interpersonal skills. • Advanced legal research and writing skills. • Ability to multitask and prioritize multiple projects with competing deadlines. • Ability to maintain complex and accurate court records. • Ability to plan and supervise the work of others. • Excellent communication skills and the ability to maintain effective working relationships with the Justices, Assistant Clerks, Appeals Court departments and staff, court officials, attorneys, subordinate employees, government agencies, and the public. Job Competencies: All applicants must be able to demonstrate proficiency, through the interview process, in the following competencies: Communication Clearly conveys information and complex ideas, in both oral and written form, in an engaging and respectful manner that promotes mutual understanding and also permits response and feedback. Critical Thinking/Analytical Skills Collects, organizes, and reviews available data and applies correct legal standards and concepts to come to a reasoned, logical, and appropriate conclusion and recommendation under pressure and within the allotted time. Professional Knowledge Possesses and develops knowledge base and understanding of current legal issues, all aspects of the Massachusetts court system, and civil and criminal law and related appellate practice and procedure; and is proficient in the use of electronic legal research and electronic document management. Customer Service Behaves at all times in a courteous and professional manner toward co-workers, counsel, and the public, and commits to continuous improvement of outward-facing services. Adaptability Understands the need to occasionally alter one’s duties to appropriately address changing court conditions at any moment. Collaboration/Teamwork Effectively works toward common goals of the organization by supporting, encouraging, and sharing information with colleagues. Integrity Acts ethically and honestly in all interactions, maintains confidentiality, and builds professional relationships by promoting mutual trust both personally and as First Assistant Clerk. Personnel Management Demonstrated ability to effectively supervise the work of others. Minimum Requirements: These are the minimum requirements necessary to apply for the position: • Law degree from an accredited law school. • Member of the Massachusetts Bar in good standing. • At least seven years of experience engaged in the practice of law or in a legal or managerial position in a court or legal office. • Experience with appellate law and procedure. Additionally, while not required, the following qualifications are preferred: Prior managerial or supervisory experience. Special Notes: • Court employees are not permitted to engage in the practice of law. • Employees of the Massachusetts courts are required to be Massachusetts residents. • This is a full-time position based in Boston, Massachusetts. • The position includes a generous State benefit package including a defined benefit pension plan, subject to vesting. Information about the Court's benefit page is available at https://www.mass.gov/guides/trial-court-employee-benefits • Employment is contingent upon passage of a criminal record check for all new hires. • The Appeals Court presently has a remote work policy under which employees may be allowed to work remotely for part of their weekly schedule. This policy is subject to future revision. New hires are required to work in person for a designated period of time. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The Appeals Court seeks out, welcomes, and encourages applicants of diverse backgrounds, experiences, and viewpoints. Closing Date/Time: 2024-06-25
PLACER COUNTY, CA
Auburn, California, United States
Introduction The Eligible List resulting from this recruitment will be used specifically to fill vacancies within the Corrections Division of the Sheriff's Office. The Placer County Sheriff's Office Corrections Division is currently accepting applications for Administrative Legal Clerk - Entry and Administrative Legal Clerk - Journey . Please review individual job postings for the minimum qualifications required at each level. To participate at the entry level, journey level, or both, you must complete and submit separate applications for each recruitment: Administrative Legal Clerk - Entry #2024-12351-01 Administrative Legal Clerk - Journey #2024-12352-01 The Corrections Division (jail) of the Sheriff's Office is seeking several Administrative Legal Clerks. These positions perform a variety of administrative and clerical work and are responsible for working in warrants, booking, and the front office. In addition to base pay, positions in this division receive 5% Jail Incentive Pay, Night Shift Differential pay of 7.5% (when assigned to work the night shift), and a uniform allowance in the amount of $750 per year. This division requires working 12-hour shifts, including nights, weekends, and holidays. Positions are located in the jail at either the Auburn or South Placer facility. All jail shifts are rotational based on seniority. This continuous recruitment will remain open for the calendar year, or until the final filing date, whichever occurs first. The eligible list established from this continuous recruitment will expire by the end of the calendar year. Applicants will be eligible to reapply and take an examination if a new recruitment opens the following calendar year. Applicants who are hired as temporary/extra-help may be eligible to transition to permanent status. Temporary/extra-help positions are limited to 999 hours per fiscal year (960 hours for CalPERS retired annuitants). Extra-Help staff may not be required to work night, weekend, or holiday shifts. Applications for this recruitment will be screened on a bi-weekly basis. This classification is scheduled to receive a general wage increase of 4.0% in July 2024. POSITION INFORMATION For more information, please click here to view the detailed recruitment brochure. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view Placer Public Employees Organization (PPEO) benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To perform a wide variety of general and legal administrative, clerical and document processing duties related to the legal function and department assigned; to serve as initial contact to the public; and to support law enforcement with a variety of administrative tasks. DISTINGUISHING CHARACTERISTICS This is the full journey level class in the Administrative Legal Clerk series and is distinguished from the Administrative Legal Clerk - Entry level by the ability to perform the full range of duties assigned with only occasional instruction or assistance as unusual or unique situations arise. Positions in this class are flexibly staffed and are normally filled by advancement from the Administrative Legal Clerk - Entry level. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from management or supervisory positions, and may receive functional and technical supervision from clerical and secretarial personnel. EXAMPLES OF ESSENTIAL DUTIES Essential duties may include, but are not limited to, the following: Perform general and legal clerical duties related to assigned functional area and department including compiling data for, summarizing and maintaining a variety of statistical logs, reports, records, lists and files. Review legal documents, arrests or incident records, probation reports, Coroner reports, citations, and files to identify inaccurate, inconsistent, and unclear information; notify appropriate staff to resolve issue. Process records requests; maintain and purge records and files consistent with department policies. Receive and log inmate property; release property to inmates and/or family members consistent with department policies. Enter, modify and cancel warrants. Fingerprint the public, arrestees, and inmates; register sex, arson, and gang offenders. Type, proofread and process a variety of documents including general and legal correspondence, memos, and statistical charts from rough draft. Act as a receptionist; answer the telephone and wait on the general public and other law enforcement agencies, receive and respond to requests for information regarding department and assigned program policies and procedures in accordance with legal requirements governing release of information. Issue, receive, type and process various legal applications, and other forms; process bookings and other jail related documents; transmit recorded information to State of California and other states. Collect and process fees and charges; process bails and permits. Schedule appointments as assigned. Perform a wide variety of clerical work including filing, checking and recording information on records. Sort and file legal and general documents and records, maintaining alphabetical, index, and cross-reference files. Maintain a variety of statistical records; check and tabulate statistical data; prepare routine statistical reports. Operate standard office equipment including word processing applications as assigned, may perform duties on computer spreadsheet programs; operate stand alone computer software programs or equipment as related to the legal obligation assigned. Compile data, summarize and maintain a variety of statistical logs, reports, records, lists and files. Operate and access automated criminal justice telecommunication information systems and subsystems. Screen for entrance/exit for visitors to and from secured areas. Enter, modify and retrieve data into local, state and national computer systems. Conduct record searches in a centralized data base. May be subpoenaed to testify in court. Receive, sort and distribute incoming and outgoing mail and packages. May act as secretary as necessary. Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service. When assigned to the jail, may process inmates into custody. Perform related duties as assigned. WORKING CONDITIONS Work is typically performed in an indoor office environment and controlled temperature conditions. Tasks may involve extended periods of time at a keyboard or workstation. Positions may require traveling to and from other locations in a variety of outdoor weather conditions and lifting materials and supplies of light weight. Incumbents may work odd or unusual hours including nights, weekends, holidays and/or overtime and in proximity to inmates or defendants. Incumbents may be subject to periods of facility lockdown. MINIMUM QUALIFICATIONS It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below. Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Two years of experience performing duties comparable to that of an Administrative Legal Clerk - Entry for Placer County. Training: Equivalent to the completion of the twelfth grade. Required License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Principles and practices of customer service and reception. English usage, spelling, grammar, and punctuation. Mathematical calculations. Principles and practices of computer hardware and software including word processing, spreadsheets and database packages. Principles and practices of filing and record keeping. Ability to: On a continuous basis, sit at desk and/or stand at counter for long periods of time. Intermittently twist and reach office equipment; write or use keyboard to communicate through written means; perform simple grasping and fine manipulations; lift light weight. Intermittently review documents related to department operations; observe, identify and problem solve office operations and procedures; understand, interpret and explain department policies and procedures to the public and staff. Work various shifts which include nights, weekends and holidays as assigned. Learn the organization, procedures and operating details of the County department to which assigned. Learn how to use word processing equipment. Perform routine legal clerical work including maintenance of appropriate records and preparation of reports. Verify and check files and data. Learn how to use a spread sheet and data base program on the computer. Understand and carry out both oral and written directions. Perform routine mathematical calculations. Maintain confidentiality. Deal tactfully and professionally with a variety of individuals. Establish and maintain effective working relationships with those contacted in the course of work. Use modern office equipment and computers. Type accurately at a speed of 45 words per minute. Organization, procedures and operating details of the County department to which assigned. Principles and practices of legal document processing. Legal terminology and forms. Independently perform legal clerical work. Interpret legal and reporting codes and statutes applicable to management of records. Retrieve, store and purge information in a wide variety of manual and automated filing systems, and maintain security and confidentiality of restricted information. Ensure thoroughness and accuracy when completing tasks. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to the supplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list. MISCELLANEOUS INFORMATION Length of Probation: All permanent appointments from open eligible lists to positions in the classified service shall serve a probationary period of twelve (12) months or two thousand eighty (2,080) hours, whichever is more. Bargaining Unit: General CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Andrea Marthaler, Administrative Technician, at AMarthaler@Placer.ca.gov or (530) 886-4664. Closing Date/Time: Continuous
Mar 07, 2024
Full Time
Introduction The Eligible List resulting from this recruitment will be used specifically to fill vacancies within the Corrections Division of the Sheriff's Office. The Placer County Sheriff's Office Corrections Division is currently accepting applications for Administrative Legal Clerk - Entry and Administrative Legal Clerk - Journey . Please review individual job postings for the minimum qualifications required at each level. To participate at the entry level, journey level, or both, you must complete and submit separate applications for each recruitment: Administrative Legal Clerk - Entry #2024-12351-01 Administrative Legal Clerk - Journey #2024-12352-01 The Corrections Division (jail) of the Sheriff's Office is seeking several Administrative Legal Clerks. These positions perform a variety of administrative and clerical work and are responsible for working in warrants, booking, and the front office. In addition to base pay, positions in this division receive 5% Jail Incentive Pay, Night Shift Differential pay of 7.5% (when assigned to work the night shift), and a uniform allowance in the amount of $750 per year. This division requires working 12-hour shifts, including nights, weekends, and holidays. Positions are located in the jail at either the Auburn or South Placer facility. All jail shifts are rotational based on seniority. This continuous recruitment will remain open for the calendar year, or until the final filing date, whichever occurs first. The eligible list established from this continuous recruitment will expire by the end of the calendar year. Applicants will be eligible to reapply and take an examination if a new recruitment opens the following calendar year. Applicants who are hired as temporary/extra-help may be eligible to transition to permanent status. Temporary/extra-help positions are limited to 999 hours per fiscal year (960 hours for CalPERS retired annuitants). Extra-Help staff may not be required to work night, weekend, or holiday shifts. Applications for this recruitment will be screened on a bi-weekly basis. This classification is scheduled to receive a general wage increase of 4.0% in July 2024. POSITION INFORMATION For more information, please click here to view the detailed recruitment brochure. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view Placer Public Employees Organization (PPEO) benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To perform a wide variety of general and legal administrative, clerical and document processing duties related to the legal function and department assigned; to serve as initial contact to the public; and to support law enforcement with a variety of administrative tasks. DISTINGUISHING CHARACTERISTICS This is the full journey level class in the Administrative Legal Clerk series and is distinguished from the Administrative Legal Clerk - Entry level by the ability to perform the full range of duties assigned with only occasional instruction or assistance as unusual or unique situations arise. Positions in this class are flexibly staffed and are normally filled by advancement from the Administrative Legal Clerk - Entry level. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from management or supervisory positions, and may receive functional and technical supervision from clerical and secretarial personnel. EXAMPLES OF ESSENTIAL DUTIES Essential duties may include, but are not limited to, the following: Perform general and legal clerical duties related to assigned functional area and department including compiling data for, summarizing and maintaining a variety of statistical logs, reports, records, lists and files. Review legal documents, arrests or incident records, probation reports, Coroner reports, citations, and files to identify inaccurate, inconsistent, and unclear information; notify appropriate staff to resolve issue. Process records requests; maintain and purge records and files consistent with department policies. Receive and log inmate property; release property to inmates and/or family members consistent with department policies. Enter, modify and cancel warrants. Fingerprint the public, arrestees, and inmates; register sex, arson, and gang offenders. Type, proofread and process a variety of documents including general and legal correspondence, memos, and statistical charts from rough draft. Act as a receptionist; answer the telephone and wait on the general public and other law enforcement agencies, receive and respond to requests for information regarding department and assigned program policies and procedures in accordance with legal requirements governing release of information. Issue, receive, type and process various legal applications, and other forms; process bookings and other jail related documents; transmit recorded information to State of California and other states. Collect and process fees and charges; process bails and permits. Schedule appointments as assigned. Perform a wide variety of clerical work including filing, checking and recording information on records. Sort and file legal and general documents and records, maintaining alphabetical, index, and cross-reference files. Maintain a variety of statistical records; check and tabulate statistical data; prepare routine statistical reports. Operate standard office equipment including word processing applications as assigned, may perform duties on computer spreadsheet programs; operate stand alone computer software programs or equipment as related to the legal obligation assigned. Compile data, summarize and maintain a variety of statistical logs, reports, records, lists and files. Operate and access automated criminal justice telecommunication information systems and subsystems. Screen for entrance/exit for visitors to and from secured areas. Enter, modify and retrieve data into local, state and national computer systems. Conduct record searches in a centralized data base. May be subpoenaed to testify in court. Receive, sort and distribute incoming and outgoing mail and packages. May act as secretary as necessary. Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service. When assigned to the jail, may process inmates into custody. Perform related duties as assigned. WORKING CONDITIONS Work is typically performed in an indoor office environment and controlled temperature conditions. Tasks may involve extended periods of time at a keyboard or workstation. Positions may require traveling to and from other locations in a variety of outdoor weather conditions and lifting materials and supplies of light weight. Incumbents may work odd or unusual hours including nights, weekends, holidays and/or overtime and in proximity to inmates or defendants. Incumbents may be subject to periods of facility lockdown. MINIMUM QUALIFICATIONS It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below. Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Two years of experience performing duties comparable to that of an Administrative Legal Clerk - Entry for Placer County. Training: Equivalent to the completion of the twelfth grade. Required License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Principles and practices of customer service and reception. English usage, spelling, grammar, and punctuation. Mathematical calculations. Principles and practices of computer hardware and software including word processing, spreadsheets and database packages. Principles and practices of filing and record keeping. Ability to: On a continuous basis, sit at desk and/or stand at counter for long periods of time. Intermittently twist and reach office equipment; write or use keyboard to communicate through written means; perform simple grasping and fine manipulations; lift light weight. Intermittently review documents related to department operations; observe, identify and problem solve office operations and procedures; understand, interpret and explain department policies and procedures to the public and staff. Work various shifts which include nights, weekends and holidays as assigned. Learn the organization, procedures and operating details of the County department to which assigned. Learn how to use word processing equipment. Perform routine legal clerical work including maintenance of appropriate records and preparation of reports. Verify and check files and data. Learn how to use a spread sheet and data base program on the computer. Understand and carry out both oral and written directions. Perform routine mathematical calculations. Maintain confidentiality. Deal tactfully and professionally with a variety of individuals. Establish and maintain effective working relationships with those contacted in the course of work. Use modern office equipment and computers. Type accurately at a speed of 45 words per minute. Organization, procedures and operating details of the County department to which assigned. Principles and practices of legal document processing. Legal terminology and forms. Independently perform legal clerical work. Interpret legal and reporting codes and statutes applicable to management of records. Retrieve, store and purge information in a wide variety of manual and automated filing systems, and maintain security and confidentiality of restricted information. Ensure thoroughness and accuracy when completing tasks. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to the supplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list. MISCELLANEOUS INFORMATION Length of Probation: All permanent appointments from open eligible lists to positions in the classified service shall serve a probationary period of twelve (12) months or two thousand eighty (2,080) hours, whichever is more. Bargaining Unit: General CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Andrea Marthaler, Administrative Technician, at AMarthaler@Placer.ca.gov or (530) 886-4664. Closing Date/Time: Continuous
PLACER COUNTY, CA
Auburn, California, United States
Introduction Living in Placer County from Placer County Video Portal Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . POSITION INFORMATION This classification is scheduled to receive a general wage increase of 4% in July 2024. The Senior Administrative Legal Clerk classification is assigned to the Sheriff's Office, the District Attorney's Office, and the Probation Department. The Corrections Division of the Sheriff's Office is seeking to fill one Senior Administrative Legal Clerk vacancy. This position will perform a variety of more specialized administrative clerical work and is responsible for supervising and supporting Administrative Legal Clerks working in warrants, booking, and front office with their assigned duties. Senior positions in this division receive an additional 5% Jail Shift Supervisor Pay. This division requires working 12-hour shifts, including nights, weekends and holidays. Positions are located in the jail at either the Auburn or South Placer facility. All jail shifts are rotational based upon seniority. In addition to the base hourly rate listed above, individuals assigned to the jail will receive Jail Incentive Pay of 5%, as well as a yearly uniform allowance of $750.00. Those assigned to work the night shift will receive a shift differential of 7.5%. Those assigned to work as a shift supervisor will receive an additional 5% of base salary. To view a recruitment video for the Sheriff's Office, please click here . The eligible list established from this recruitment may also be used to fill future vacancies as they arise in the Sheriff's Office, District Attorney's Office, and/or the Probation Department. BENEFITS Placer County offers a comprehensive benefits package to employees, including: Holidays: 14 paid holidays per year, 2 of which are floating holidays* Vacation leave: 10 days/year with ability to accrue 25 days/year Sick leave: 12 days/year* Cafeteria plan: 6% of employee’s salary will be contributed towards employee to use towards 401(k), dependent care, medical co-insurance, or cash Medical, dental, and vision insurance available for employees and dependents $50,000 life insurance policy at no cost to employee CalPERS retirement plans Retiree medical insurance Deferred compensation Education allowance: up to $1,200 per year Bilingual incentive: incumbents may be eligible for bilingual incentive pay depending upon operational needs and certification of proficiency. *Amounts will be prorated for part-time employees and employees hired after the first of the year. The information above represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire about the most current benefit package during hiring interviews or by contacting the Human Resources Department. For a detailed listing of benefits, please click here to view General benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To perform a variety of more specialized and responsible general and legal administrative, clerical, and document processing functions for assigned program or project within a legal department; to support law enforcements with a variety of administrative tasks; and to act as a shift supervisor and participate in employee training, evaluation and discipline when assigned to the Sheriff's Office. DISTINGUISHING CHARACTERISTICS This is the advanced journey level class in the Administrative Legal Clerk series. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed, the complexity of duties assigned, independence of action taken, and by the nature of the public contact made. Employees perform the most difficult and responsible types of duties assigned to classes within this series including performing technical clerical duties which require specialized knowledge related to area of assignment within a legal department and/or providing technical and functional supervision over assigned legal clerical staff. When assigned to the Sheriff's Office, as a shift supervisor, employees perform direct supervision over assigned staff. Employees at this level are required to be fully trained in all procedures related to assigned area of responsibility. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from management personnel, and may receive functional or technical supervision from higher level secretarial personnel. Exercises technical and functional supervision over legal clerical personnel. May exercise direct supervision over clerical staff when assigned to the Sheriff's Office. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Relieve supervisor or other department staff of administrative legal support service functions; utilize independent judgment and initiative. Plan, prioritize and review the work of staff assigned to a variety of general and legal administrative, clerical and document processing functions. Develop schedules and methods to accomplish assignments ensuring work is completed in a timely and efficient manner. Participate in evaluating the activities of staff, recommending improvements and modifications. Provide and coordinate staff training; work with employees to correct deficiencies. Act as interdepartmental liaison relating to administrative or project support functions for the office and for compliance with County regulations and practices relating to those functions. Act as shift supervisor when assigned to the Sheriff's Office; conduct employee training and evaluations and implement discipline. Perform complex legal clerical duties related to a programmatic area of assignment. review complex legal documents, arrest or incident records, probation reports, and files to identify inaccurate, inconsistent, and unclear information; notify appropriate staff to resolve issue. Interpret, apply and explain policies and procedures related to area of assignment; respond to individuals requesting services related to area of assignment. Prepare correspondence and supporting documentation relating to area of assignment; maintain accurate records and files of program activities. Prepare, interpret and maintain comprehensive inmate and parole criminal cases for inmates; develop inmate arraignment calendar; and perform sentence calculations. Respond to inquiries from the public and outside law enforcement agencies, both on the telephone and in person, and refer to appropriate staff member for more specific information as appropriate; exhibit familiarity with functions of the County. Operate and access automated criminal justice communication information systems and subsystems. Act as information source to inquiries not requiring the supervisor's attention and otherwise assist in representing the department by telephone and in person; compose correspondence as required. Collect legal information from a variety of documents pertinent to assigned department or functional area of responsibility; compile data for reports; prepare routine reports as required. Maintain and monitor records and files; follow up on due dates; perform other monitoring functions to ensure timely completion of work. May perform secretarial duties as necessary; type, proofread and edit correspondence, reports, proposals and contracts. Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service. Perform related duties as assigned. WORKING CONDITIONS Work is typically performed in an indoor office environment and controlled temperature conditions. Tasks may involve extended periods of time at a keyboard or workstation. Positions may require traveling to and from other locations in a variety of outdoor weather conditions and lifting materials and supplies of light weight. Incumbents may work odd or unusual hours including nights, weekends, holidays and/or overtime and in proximity to, or have contact with inmates or defendants. Incumbents may be subject to periods of facility lockdown. MINIMUM QUALIFICATIONS Experience and Training Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Three years of increasingly responsible legal clerical experience. Training: Equivalent to the completion of the twelfth grade. License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Legal terminology and forms. Principles and practices of legal document processing. English usage, spelling, grammar, and punctuation. Principles and practices of computer hardware and software including word processing, spreadsheets and database packages. Principles and practices of filing and record keeping. Modern office methods, practices, procedures and computer equipment. Filing and legal record keeping systems Legal clerical procedures of area to which assigned. Pertinent laws, codes and regulations. Business letter and report writing. Ability to: On a continuous basis, sit at desk and/or stand at counter for long periods of time. Intermittently twist and reach office equipment; write and use keyboard to communicate through written means; run errands; lift light weight. Intermittently, review documents related to department operations; observe, identify and problem solve office operations and procedures; understand, interpret and explain department policies and procedures; explain operations and problem solve office issues for the public and with staff. Understand the organization and operations of the County and of outside agencies as necessary to assume assigned responsibilities. Provide technical and functional supervision and direct supervision when serving as shift supervisor. Train and evaluate assigned shift personnel. Organize duties and determine priorities in order to meet assigned deadlines. Interpret, explain and apply operating policy, rules and procedures of assigned function within a legal department as well as pertinent laws, codes, and regulations. Perform the more complex legal clerical work. Retrieve, store, and purge information in a wide variety of manual and automated filing systems, and maintain security and confidentiality of restricted information. Establish and maintain basic financial records; calculate mathematical computations. Compile and maintain extensive legal records and files. Type accurately at a speed of 45 words per minute. Use modern office equipment and computers. Maintain confidentiality. Operate a variety of office machines and computer equipment. Establish and maintain effective working relationships with those contacted in the course of work. Communicate clearly and concisely, both orally and in writing. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to the supplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list. MISCELLANEOUS INFORMATION Length of Probation: All permanent appointments from open eligible lists to positions in the classified service shall serve a probationary period of twelve (12) months or two thousand eighty (2,080) hours, whichever is more. Bargaining Unit: General CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Andrea Marthaler, Administrative Technician, at amarthaler@placer.ca.gov or (530) 886-4664. Closing Date/Time: Open Until Filled
Mar 07, 2024
Full Time
Introduction Living in Placer County from Placer County Video Portal Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . POSITION INFORMATION This classification is scheduled to receive a general wage increase of 4% in July 2024. The Senior Administrative Legal Clerk classification is assigned to the Sheriff's Office, the District Attorney's Office, and the Probation Department. The Corrections Division of the Sheriff's Office is seeking to fill one Senior Administrative Legal Clerk vacancy. This position will perform a variety of more specialized administrative clerical work and is responsible for supervising and supporting Administrative Legal Clerks working in warrants, booking, and front office with their assigned duties. Senior positions in this division receive an additional 5% Jail Shift Supervisor Pay. This division requires working 12-hour shifts, including nights, weekends and holidays. Positions are located in the jail at either the Auburn or South Placer facility. All jail shifts are rotational based upon seniority. In addition to the base hourly rate listed above, individuals assigned to the jail will receive Jail Incentive Pay of 5%, as well as a yearly uniform allowance of $750.00. Those assigned to work the night shift will receive a shift differential of 7.5%. Those assigned to work as a shift supervisor will receive an additional 5% of base salary. To view a recruitment video for the Sheriff's Office, please click here . The eligible list established from this recruitment may also be used to fill future vacancies as they arise in the Sheriff's Office, District Attorney's Office, and/or the Probation Department. BENEFITS Placer County offers a comprehensive benefits package to employees, including: Holidays: 14 paid holidays per year, 2 of which are floating holidays* Vacation leave: 10 days/year with ability to accrue 25 days/year Sick leave: 12 days/year* Cafeteria plan: 6% of employee’s salary will be contributed towards employee to use towards 401(k), dependent care, medical co-insurance, or cash Medical, dental, and vision insurance available for employees and dependents $50,000 life insurance policy at no cost to employee CalPERS retirement plans Retiree medical insurance Deferred compensation Education allowance: up to $1,200 per year Bilingual incentive: incumbents may be eligible for bilingual incentive pay depending upon operational needs and certification of proficiency. *Amounts will be prorated for part-time employees and employees hired after the first of the year. The information above represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire about the most current benefit package during hiring interviews or by contacting the Human Resources Department. For a detailed listing of benefits, please click here to view General benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To perform a variety of more specialized and responsible general and legal administrative, clerical, and document processing functions for assigned program or project within a legal department; to support law enforcements with a variety of administrative tasks; and to act as a shift supervisor and participate in employee training, evaluation and discipline when assigned to the Sheriff's Office. DISTINGUISHING CHARACTERISTICS This is the advanced journey level class in the Administrative Legal Clerk series. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed, the complexity of duties assigned, independence of action taken, and by the nature of the public contact made. Employees perform the most difficult and responsible types of duties assigned to classes within this series including performing technical clerical duties which require specialized knowledge related to area of assignment within a legal department and/or providing technical and functional supervision over assigned legal clerical staff. When assigned to the Sheriff's Office, as a shift supervisor, employees perform direct supervision over assigned staff. Employees at this level are required to be fully trained in all procedures related to assigned area of responsibility. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from management personnel, and may receive functional or technical supervision from higher level secretarial personnel. Exercises technical and functional supervision over legal clerical personnel. May exercise direct supervision over clerical staff when assigned to the Sheriff's Office. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Relieve supervisor or other department staff of administrative legal support service functions; utilize independent judgment and initiative. Plan, prioritize and review the work of staff assigned to a variety of general and legal administrative, clerical and document processing functions. Develop schedules and methods to accomplish assignments ensuring work is completed in a timely and efficient manner. Participate in evaluating the activities of staff, recommending improvements and modifications. Provide and coordinate staff training; work with employees to correct deficiencies. Act as interdepartmental liaison relating to administrative or project support functions for the office and for compliance with County regulations and practices relating to those functions. Act as shift supervisor when assigned to the Sheriff's Office; conduct employee training and evaluations and implement discipline. Perform complex legal clerical duties related to a programmatic area of assignment. review complex legal documents, arrest or incident records, probation reports, and files to identify inaccurate, inconsistent, and unclear information; notify appropriate staff to resolve issue. Interpret, apply and explain policies and procedures related to area of assignment; respond to individuals requesting services related to area of assignment. Prepare correspondence and supporting documentation relating to area of assignment; maintain accurate records and files of program activities. Prepare, interpret and maintain comprehensive inmate and parole criminal cases for inmates; develop inmate arraignment calendar; and perform sentence calculations. Respond to inquiries from the public and outside law enforcement agencies, both on the telephone and in person, and refer to appropriate staff member for more specific information as appropriate; exhibit familiarity with functions of the County. Operate and access automated criminal justice communication information systems and subsystems. Act as information source to inquiries not requiring the supervisor's attention and otherwise assist in representing the department by telephone and in person; compose correspondence as required. Collect legal information from a variety of documents pertinent to assigned department or functional area of responsibility; compile data for reports; prepare routine reports as required. Maintain and monitor records and files; follow up on due dates; perform other monitoring functions to ensure timely completion of work. May perform secretarial duties as necessary; type, proofread and edit correspondence, reports, proposals and contracts. Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service. Perform related duties as assigned. WORKING CONDITIONS Work is typically performed in an indoor office environment and controlled temperature conditions. Tasks may involve extended periods of time at a keyboard or workstation. Positions may require traveling to and from other locations in a variety of outdoor weather conditions and lifting materials and supplies of light weight. Incumbents may work odd or unusual hours including nights, weekends, holidays and/or overtime and in proximity to, or have contact with inmates or defendants. Incumbents may be subject to periods of facility lockdown. MINIMUM QUALIFICATIONS Experience and Training Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Three years of increasingly responsible legal clerical experience. Training: Equivalent to the completion of the twelfth grade. License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Legal terminology and forms. Principles and practices of legal document processing. English usage, spelling, grammar, and punctuation. Principles and practices of computer hardware and software including word processing, spreadsheets and database packages. Principles and practices of filing and record keeping. Modern office methods, practices, procedures and computer equipment. Filing and legal record keeping systems Legal clerical procedures of area to which assigned. Pertinent laws, codes and regulations. Business letter and report writing. Ability to: On a continuous basis, sit at desk and/or stand at counter for long periods of time. Intermittently twist and reach office equipment; write and use keyboard to communicate through written means; run errands; lift light weight. Intermittently, review documents related to department operations; observe, identify and problem solve office operations and procedures; understand, interpret and explain department policies and procedures; explain operations and problem solve office issues for the public and with staff. Understand the organization and operations of the County and of outside agencies as necessary to assume assigned responsibilities. Provide technical and functional supervision and direct supervision when serving as shift supervisor. Train and evaluate assigned shift personnel. Organize duties and determine priorities in order to meet assigned deadlines. Interpret, explain and apply operating policy, rules and procedures of assigned function within a legal department as well as pertinent laws, codes, and regulations. Perform the more complex legal clerical work. Retrieve, store, and purge information in a wide variety of manual and automated filing systems, and maintain security and confidentiality of restricted information. Establish and maintain basic financial records; calculate mathematical computations. Compile and maintain extensive legal records and files. Type accurately at a speed of 45 words per minute. Use modern office equipment and computers. Maintain confidentiality. Operate a variety of office machines and computer equipment. Establish and maintain effective working relationships with those contacted in the course of work. Communicate clearly and concisely, both orally and in writing. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to the supplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list. MISCELLANEOUS INFORMATION Length of Probation: All permanent appointments from open eligible lists to positions in the classified service shall serve a probationary period of twelve (12) months or two thousand eighty (2,080) hours, whichever is more. Bargaining Unit: General CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Andrea Marthaler, Administrative Technician, at amarthaler@placer.ca.gov or (530) 886-4664. Closing Date/Time: Open Until Filled
City of Portland, Oregon
Portland, Oregon, United States
The Position Are you interested in criminal justice? Do you enjoy working in fast-paced environments and pride yourself on your excellent customer service? You may be the Police Desk Clerk we are looking for! About the Position: Job Appointment: Full Time, Regular Work Schedule: Some Police Desk Clerks work in a 24-hour facility, which may require working day, evening or night shifts, weekends and/or holidays in addition to emergency response. All Police Desk Clerks will work 4 days a week - 10 hour shifts (with 3 days off). Work Location: Current vacancies exist at the Central Precinct 1111 SW 2nd Ave Portland, OR. Benefits: Please check our benefits tab for an overview of benefits for this position. Union Representation: This position is represented by DCTU . External applicants start at Entry rate . For more information on the union agreement please visit https://www.portland.gov/bhr/employee-relations/labor-relations/labor-agreements Application Materials: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to respond to the supplemental questions and attach a resume. Position Summary: The City of Portland is currently seeking multiple Police Desk Clerks to join Portland Police Bureau. Police Desk Clerks assist sworn members of the Bureau by accessing and supplying confidential information and providing administrative support. Police Desk Clerks also assist the public both in person and via phone while remaining calm and providing excellent customer service. Situations may arise that are tense and de-escalation techniques are an essential function of the role. This essential classification requires a Law Enforcement Data Systems (LEDS) certification within three (3) months of hire. Training and certification will be done on site. Graduating high school seniors or GED candidates are encouraged to apply for this opportunity. As a Police Desk Clerk, you will: Provide extensive customer service to a variety of internal and external stakeholders with integrity and honesty; many of the contacts are sensitive, stressful, and confidential in nature. Assist sworn PPB members by accessing and supplying confidential information and administrative support utilizing RegJIN, LEDS, and other internal program systems. Perform multiple tasks and administrative support while dealing with frequent interruptions. Respond to inquiries and complaints both in person and over the phone. Access a variety of computer systems to provide support to officers and the public. Research, retrieve and report information as needed. Carry out individual responsibilities with initiative, independence, and sound judgement. Who you are: Excellent Communicator: You are an effective communicator. Organized : You can work on a multitude of tasks and understand/react to various situations in a fast-paced work environment. Punctual: You are reliable and punctual to regular work attendance. Empathetic: You can understand diverse perspectives and bring empathy within your work and communication style. Virtual Zoom Meet & Greet Opportunity Come meet the hiring manager and the senior recruiter! We'll be talking about this position’s duties and responsibilities, day to day, review the job announcement, how to apply, and answer questions you have about the position. To Be Determined - we will notify all applicants regarding the information session. Or, you can email karen.ehn@portlandoregon.gov to receive an emailed notification of date(s) and times. Have a Question? Contact Information Karen Ehn, Recruiter Bureau of Human Resources karen.ehn@portlandoregon.gov To Qualify The following minimum qualifications are required for this position: Ability to diffuse situations and resolving conflicts with difficult customers. Experience using multiple computer applications and databases to maintain files and research information. Ability to navigate and provide services to customer who may be distraught or upset. Experience communicating effectively in writing, over the phone, and in-person to provide accurate and detailed information to both internal and external stakeholders. Ability to work and adapt in an environment with changing priorities and frequent interruptions, and to be able to assess a situation using independent judgement. Ability to learn rules, regulations, and/or procedures to properly inform officers and the public. Applicants must also: Be able to successfully pass an in-depth background investigation. Be able to work any shift including days, evenings, nights, weekends, and holidays. The Recruitment Process Step 1: Apply online between Required Application Materials: Resume Answer to the Supplemental Questions (click on the Questions tab to preview the questions) Optional Application Materials: Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.) Application Tips Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Your résumé should support the details described in your responses to the supplemental questions. Do not attach any additional documents. Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment. All applications must be submitted via the City's online application process. Do not attach materials not requested . E-mailed and/or faxed applications will not be accepted. Step 2: Minimum Qualification Evaluation: Every Two Weeks An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%. Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information. Step 3: Establishment of Eligible List: Every Two Weeks Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. 1st Eligible List established the week of 01/02/2024 2nd Eligible list established the week of 01/16/2024 Step 4: Selection (Interview): mid-end Hiring bureau will review and select candidates for an interview. Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list. Step 5: Contingent Offer of Employment : TBD Applicants who successfully pass the oral interview will receive a conditional offer for current/future vacancies which will advance you to the background investigation step. Step 6: Background Investigation: TBD Background Investigations for this position typically take 2-6 months to complete so you will want to plan accordingly. The information that will be required when you complete the Personal History Statement includes: Employment Information (past 10 years or back to age 17) Residential Information (past 10 years or back to age 17) Financial Information References (8 without using the same people as coworker or supervisor references) Family Member Information Driving History Past/Present Drug Use and/or Controlled Substances Criminal History Step 6: Start Date: TBD A start date will be determined after all conditions of employment have been met. *Timeline is approximate and subject to change. Additional Information Click here for additional information regarding the following: Veteran Preference ADA, Pregnancy, and Religious Accommodations Work Status Equal Employment Opportunity An Equal Opportunity / Affirmative Action Employer A Career with the City of Portland offers many Employee Benefits We offer a comprehensive benefits package, including but not limited to Health Care (Medical, Vision and Dental) Carrot Fertility Wellness Benefits Life Insurance Short- and Long-term disability coverage to eligible employees and their families. Employee Assistance Plan Flexible Spending Accounts Retirement Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer Family Medical Leave City Paid Parental Leave AND SO MANY MORE! Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers . Closing Date/Time: 6/24/2024 11:59 PM Pacific
Mar 19, 2024
Full Time
The Position Are you interested in criminal justice? Do you enjoy working in fast-paced environments and pride yourself on your excellent customer service? You may be the Police Desk Clerk we are looking for! About the Position: Job Appointment: Full Time, Regular Work Schedule: Some Police Desk Clerks work in a 24-hour facility, which may require working day, evening or night shifts, weekends and/or holidays in addition to emergency response. All Police Desk Clerks will work 4 days a week - 10 hour shifts (with 3 days off). Work Location: Current vacancies exist at the Central Precinct 1111 SW 2nd Ave Portland, OR. Benefits: Please check our benefits tab for an overview of benefits for this position. Union Representation: This position is represented by DCTU . External applicants start at Entry rate . For more information on the union agreement please visit https://www.portland.gov/bhr/employee-relations/labor-relations/labor-agreements Application Materials: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to respond to the supplemental questions and attach a resume. Position Summary: The City of Portland is currently seeking multiple Police Desk Clerks to join Portland Police Bureau. Police Desk Clerks assist sworn members of the Bureau by accessing and supplying confidential information and providing administrative support. Police Desk Clerks also assist the public both in person and via phone while remaining calm and providing excellent customer service. Situations may arise that are tense and de-escalation techniques are an essential function of the role. This essential classification requires a Law Enforcement Data Systems (LEDS) certification within three (3) months of hire. Training and certification will be done on site. Graduating high school seniors or GED candidates are encouraged to apply for this opportunity. As a Police Desk Clerk, you will: Provide extensive customer service to a variety of internal and external stakeholders with integrity and honesty; many of the contacts are sensitive, stressful, and confidential in nature. Assist sworn PPB members by accessing and supplying confidential information and administrative support utilizing RegJIN, LEDS, and other internal program systems. Perform multiple tasks and administrative support while dealing with frequent interruptions. Respond to inquiries and complaints both in person and over the phone. Access a variety of computer systems to provide support to officers and the public. Research, retrieve and report information as needed. Carry out individual responsibilities with initiative, independence, and sound judgement. Who you are: Excellent Communicator: You are an effective communicator. Organized : You can work on a multitude of tasks and understand/react to various situations in a fast-paced work environment. Punctual: You are reliable and punctual to regular work attendance. Empathetic: You can understand diverse perspectives and bring empathy within your work and communication style. Virtual Zoom Meet & Greet Opportunity Come meet the hiring manager and the senior recruiter! We'll be talking about this position’s duties and responsibilities, day to day, review the job announcement, how to apply, and answer questions you have about the position. To Be Determined - we will notify all applicants regarding the information session. Or, you can email karen.ehn@portlandoregon.gov to receive an emailed notification of date(s) and times. Have a Question? Contact Information Karen Ehn, Recruiter Bureau of Human Resources karen.ehn@portlandoregon.gov To Qualify The following minimum qualifications are required for this position: Ability to diffuse situations and resolving conflicts with difficult customers. Experience using multiple computer applications and databases to maintain files and research information. Ability to navigate and provide services to customer who may be distraught or upset. Experience communicating effectively in writing, over the phone, and in-person to provide accurate and detailed information to both internal and external stakeholders. Ability to work and adapt in an environment with changing priorities and frequent interruptions, and to be able to assess a situation using independent judgement. Ability to learn rules, regulations, and/or procedures to properly inform officers and the public. Applicants must also: Be able to successfully pass an in-depth background investigation. Be able to work any shift including days, evenings, nights, weekends, and holidays. The Recruitment Process Step 1: Apply online between Required Application Materials: Resume Answer to the Supplemental Questions (click on the Questions tab to preview the questions) Optional Application Materials: Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.) Application Tips Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Your résumé should support the details described in your responses to the supplemental questions. Do not attach any additional documents. Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment. All applications must be submitted via the City's online application process. Do not attach materials not requested . E-mailed and/or faxed applications will not be accepted. Step 2: Minimum Qualification Evaluation: Every Two Weeks An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%. Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information. Step 3: Establishment of Eligible List: Every Two Weeks Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. 1st Eligible List established the week of 01/02/2024 2nd Eligible list established the week of 01/16/2024 Step 4: Selection (Interview): mid-end Hiring bureau will review and select candidates for an interview. Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list. Step 5: Contingent Offer of Employment : TBD Applicants who successfully pass the oral interview will receive a conditional offer for current/future vacancies which will advance you to the background investigation step. Step 6: Background Investigation: TBD Background Investigations for this position typically take 2-6 months to complete so you will want to plan accordingly. The information that will be required when you complete the Personal History Statement includes: Employment Information (past 10 years or back to age 17) Residential Information (past 10 years or back to age 17) Financial Information References (8 without using the same people as coworker or supervisor references) Family Member Information Driving History Past/Present Drug Use and/or Controlled Substances Criminal History Step 6: Start Date: TBD A start date will be determined after all conditions of employment have been met. *Timeline is approximate and subject to change. Additional Information Click here for additional information regarding the following: Veteran Preference ADA, Pregnancy, and Religious Accommodations Work Status Equal Employment Opportunity An Equal Opportunity / Affirmative Action Employer A Career with the City of Portland offers many Employee Benefits We offer a comprehensive benefits package, including but not limited to Health Care (Medical, Vision and Dental) Carrot Fertility Wellness Benefits Life Insurance Short- and Long-term disability coverage to eligible employees and their families. Employee Assistance Plan Flexible Spending Accounts Retirement Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer Family Medical Leave City Paid Parental Leave AND SO MANY MORE! Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers . Closing Date/Time: 6/24/2024 11:59 PM Pacific
City of Los Angeles
City Of Los Angeles, California, United States
DUTIES ANNUAL SALARY $55,499 to $81,139 NOTE : Annual salary is at the start of the pay range. The current salary range is subject to change. Please confirm the starting salary with the hiring department before accepting a job offer. An Accounting Clerk performs difficult and responsible clerical accounting work in the review, preparation, processing, reconciliation, and maintenance of accounting records and reports, or payroll and time keeping documents; processing and monitoring of invoice payments, and personal services contract invoice payments; may perform cashiering duties; or may act as a lead person in the performance of such work. REQUIREMENT(S)/MINIMUM QUALIFICATION(S) Two years of full-time paid office clerical experience, including one year of full-time paid clerical accounting work. Successful completion of 6 semester or 9 quarter units in bookkeeping or accounting from an accredited trade school, college or university may be substituted for a maximum of six months of the above required experience. PROCESS NOTES Applicants who lack six months or less of the required experience may file for this examination. However, they cannot be appointed until the full experience requirement is met.Applicants wishing to substitute completion of 6 semester or 9 quarter units in bookkeeping or accounting for experience must list their school name and location, appropriate course titles, their respective number of semester or quarter units, and completion dates for each course claimed as qualifying in the Supplemental Questions section of the on-line application. Applicants who fail to provide this information on their application will not be considered further in this examination.Applicants must list their clerical accounting experience, including the percentage of time spent performing these duties, separately in the Supplemental Questions Section of the on-line application. Applicants who fail to provide this information on their application will not be considered further in this examination.Please note that qualifying education must be from a college or university accredited by a City of Los Angeles recognized agency. A list of approved accrediting agencies can be found at http://per.lacity.org/Accredited%20Institutions%2008-21-08.pdf .Candidates completing the examination process that are substituting experience with education will be contacted by the Personnel Department to provide required proof of completion of qualifying coursework. Applicants who wish to expedite this process may attach a copy of their transcripts (annotated with bookkeeping or accounting courses, credit earned, and grade received) in the Attachments section of the on-line application at thetime of filing.Retail cashiering does not qualify as clerical accounting experience. WHERE TO APPLY & APPLICATION DEADLINE Applications will only be accepted on-line on the dates listed in the “Application Deadline” section of this bulletin. When you are viewing the on-line job bulletin of your choice, simply scroll to the top of the page and select the “Apply” icon. On-line job bulletins are also available at https://www.governmentjobs.com/careers/lacity . NOTE : Applicants are urged to apply early to ensure you have time to resolve any technical issues you may encounter. Applications will only be accepted on-line on the dates listed below: Filing Period 1: From Friday, August 18, 2023 to Thursday, August 31, 2023 Filing Period 2: From Friday, August 23, 2024 to Thursday, September 5, 2024 The examination may close without prior notice at any time after a sufficient number of applications have been received. Filing periods may change without prior notice or additional dates may be added, as needed, at a later date. For administrative purposes, filing will close periodically and reopen on the dates noted in the “Application Deadline” section of this bulletin. In accordance with Civil Service Rule 4.2, all applicants who apply may not be tested in this examination. To meet anticipated hiring needs, only a limited number of qualified applicants will be invited to participate in the selection process in the following order: 1) Los Angeles City Promotional applicants who meet the minimum requirements. You must have received a regular appointment to a City position or be on a reserve list to apply for this examination as a promotional candidate; 2) Applicants currently employed by the City of Los Angeles on a part-time or exempt basis who meet the minimum requirements; 3) Remaining applicants who meet the minimum requirements in sufficient numbers to meet hiring needs based on random sampling of those qualified candidates. Applicants not selected to be tested may re apply in a subsequent filing period in order to be considered for that period’s selection process. SELECTION PROCESS Examination Weight: Multiple-Choice Test . . . . . . . . 100% The examination will consist entirely of a multiple-choice test administered and proctored on-line. In the on-line multiple-choice test, the following competencies may be evaluated: Reading Comprehension; Mathematics; Judgment and Decision Making; Attention to Detail; Interpersonal Skills; Job Knowledge, including knowledge of: fundamental accounting and bookkeeping concepts and practices; basic accounting documentation, including their purpose, contents, and the proper manner in which they should be completed; and other necessary skills, knowledge, and abilities. Additional information can be obtained by going to https://per.lacity.org/jobs/job-analyses.cfm and clicking on Competencies under Accounting Clerk. The multiple-choice test will be proctored and administered on-line during a single session. Candidates invited to participate in the on-line multiple-choice test will be able to take the test from a remote location (i.e., their home) using a computer with a webcam and a reliable internet connection. Candidates will receive an e-mail from the City of Los Angeles outlining the dates and specific steps on how to take the multiple-choice test on-line. Candidates who do not complete and submit the remote proctored multiple-choice test on-line using a computer by the specified date and time will not be considered further in this examination. For candidates who apply during Filing Period 1, it is anticipated that the remote proctored multiple-choice test will be administered between TUESDAY, OCTOBER 31, 2023 and MONDAY, NOVEMBER 6, 2023 . For candidates who apply during Filing Period 2, it is anticipated that the remote proctored multiple-choice test will be administered between WEDNESDAY, NOVEMBER 6, 2024 and TUESDAY, NOVEMBER 12, 2024 . FAQs for on-line testing are available at https://per.lacity.org/faqs/employment-testing-process.html. Due to COVID-19 and social distancing requirements, only candidates who demonstrate a hardship may be offered the option to take the multiple-choice test onsite at a City facility. NOTES: This examination is based on a validation study, and as provided by Civil Service Commission Rule 4.20, the multiple-choice test will not be subject to candidate inspection.As a covered entity under the Fair Employment and Housing Act and Title II of the Americans with Disabilities Act, the City of Los Angeles does not discriminate on the basis of disability and upon request, will provide reasonable accommodations to ensure equal access to its programs, services, and activities. To request a disability accommodation, please complete the Disability Accommodation Form within 14 calendar days of the submittal of the City application. The Disability Accommodation Form can be obtained at http://per.lacity.org/exams/verify_disability.pdf. Applications are accepted subject to review to ensure that minimum qualifications are met. Candidates may be disqualified at any time if it is determined that they do not possess the minimum qualifications stated on this bulletin.A final average score of 70% or higher is required to be placed on the eligible list.In conjunction with Civil Service Rules, applicants who have received a regular appointment to a City position or are on a reserve list will be considered Promotional candidates while all other applicants will be considered Open candidates.The promotional list will ordinarily be used ahead of the open competitive list. However, if open competitive candidates receive a higher score, without military credits, than the highest available promotional candidate, after adding seniority credit at the rate of 0.25 of a point for each year of continuous classified City service, the Civil Service Commission, upon request of the appointing authority, may approve certification of such open competitive candidates ahead of the promotional candidates.In accordance with Civil Service Rule, Sec. 4.24, review periods may be combined. Candidates in the examination process may file protests as provided in Sec. 4.20, 4.22, and 4.23 as applicable and within the required time frame; however, the Personnel Department may respond to and resolve protests prior to the establishment of the eligible list.You may take the Accounting Clerk multiple-choice test only once every 24 months under this bulletin. If you have taken the Accounting Clerk multiple-choice test during an open filing period in the Personnel Department within the last 24 months, you may not file for this examination at this time.Your rank on the employment list may change as candidates from other administrations of the examination are merged onto one list.For candidates seeking initial City employment, in accordance with Los Angeles City Ordinance 187134, information regarding COVID-19 vaccination requirements as conditions of employment may be found at: https://clkrep.lacity.org/onlinedocs/2021/21-0921_ord_187134_8-24-21.pdf. Notice : If you receive and accept an offer of employment to a regular position with the City of Los Angeles, your employee benefit coverage (including health and dental coverage as well as life insurance) will commence approximately six weeks after your original regular appointment. Not all positions in the City receive benefit coverage; you should inquire regarding the availability of employee benefits prior to accepting a position. All City employees are required to be Disaster Service Workers. THIS EXAMINATION IS TO BE GIVEN BOTH ON AN INTERDEPARTMENTAL PROMOTIONAL AND OPEN COMPETITIVE BASIS The City of Los Angeles does not discriminate on the basis of race, religion, national origin, sex, age, marital status, sexual orientation, gender identity, gender expression, disability, creed, color, ancestry, medical condition (cancer), or Acquired Immune Deficiency Syndrome. AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER For additional information and FAQs regarding the City's hiring process, please go to: https://per.lacity.org/faqs/employment-testing-process.html There are many things to consider in a new employer. Visit the following webpage to view benefits the City of Los Angeles offers its employees: http://per.lacity.org/bens/index.html Closing Date/Time:
Mar 07, 2024
Full Time
DUTIES ANNUAL SALARY $55,499 to $81,139 NOTE : Annual salary is at the start of the pay range. The current salary range is subject to change. Please confirm the starting salary with the hiring department before accepting a job offer. An Accounting Clerk performs difficult and responsible clerical accounting work in the review, preparation, processing, reconciliation, and maintenance of accounting records and reports, or payroll and time keeping documents; processing and monitoring of invoice payments, and personal services contract invoice payments; may perform cashiering duties; or may act as a lead person in the performance of such work. REQUIREMENT(S)/MINIMUM QUALIFICATION(S) Two years of full-time paid office clerical experience, including one year of full-time paid clerical accounting work. Successful completion of 6 semester or 9 quarter units in bookkeeping or accounting from an accredited trade school, college or university may be substituted for a maximum of six months of the above required experience. PROCESS NOTES Applicants who lack six months or less of the required experience may file for this examination. However, they cannot be appointed until the full experience requirement is met.Applicants wishing to substitute completion of 6 semester or 9 quarter units in bookkeeping or accounting for experience must list their school name and location, appropriate course titles, their respective number of semester or quarter units, and completion dates for each course claimed as qualifying in the Supplemental Questions section of the on-line application. Applicants who fail to provide this information on their application will not be considered further in this examination.Applicants must list their clerical accounting experience, including the percentage of time spent performing these duties, separately in the Supplemental Questions Section of the on-line application. Applicants who fail to provide this information on their application will not be considered further in this examination.Please note that qualifying education must be from a college or university accredited by a City of Los Angeles recognized agency. A list of approved accrediting agencies can be found at http://per.lacity.org/Accredited%20Institutions%2008-21-08.pdf .Candidates completing the examination process that are substituting experience with education will be contacted by the Personnel Department to provide required proof of completion of qualifying coursework. Applicants who wish to expedite this process may attach a copy of their transcripts (annotated with bookkeeping or accounting courses, credit earned, and grade received) in the Attachments section of the on-line application at thetime of filing.Retail cashiering does not qualify as clerical accounting experience. WHERE TO APPLY & APPLICATION DEADLINE Applications will only be accepted on-line on the dates listed in the “Application Deadline” section of this bulletin. When you are viewing the on-line job bulletin of your choice, simply scroll to the top of the page and select the “Apply” icon. On-line job bulletins are also available at https://www.governmentjobs.com/careers/lacity . NOTE : Applicants are urged to apply early to ensure you have time to resolve any technical issues you may encounter. Applications will only be accepted on-line on the dates listed below: Filing Period 1: From Friday, August 18, 2023 to Thursday, August 31, 2023 Filing Period 2: From Friday, August 23, 2024 to Thursday, September 5, 2024 The examination may close without prior notice at any time after a sufficient number of applications have been received. Filing periods may change without prior notice or additional dates may be added, as needed, at a later date. For administrative purposes, filing will close periodically and reopen on the dates noted in the “Application Deadline” section of this bulletin. In accordance with Civil Service Rule 4.2, all applicants who apply may not be tested in this examination. To meet anticipated hiring needs, only a limited number of qualified applicants will be invited to participate in the selection process in the following order: 1) Los Angeles City Promotional applicants who meet the minimum requirements. You must have received a regular appointment to a City position or be on a reserve list to apply for this examination as a promotional candidate; 2) Applicants currently employed by the City of Los Angeles on a part-time or exempt basis who meet the minimum requirements; 3) Remaining applicants who meet the minimum requirements in sufficient numbers to meet hiring needs based on random sampling of those qualified candidates. Applicants not selected to be tested may re apply in a subsequent filing period in order to be considered for that period’s selection process. SELECTION PROCESS Examination Weight: Multiple-Choice Test . . . . . . . . 100% The examination will consist entirely of a multiple-choice test administered and proctored on-line. In the on-line multiple-choice test, the following competencies may be evaluated: Reading Comprehension; Mathematics; Judgment and Decision Making; Attention to Detail; Interpersonal Skills; Job Knowledge, including knowledge of: fundamental accounting and bookkeeping concepts and practices; basic accounting documentation, including their purpose, contents, and the proper manner in which they should be completed; and other necessary skills, knowledge, and abilities. Additional information can be obtained by going to https://per.lacity.org/jobs/job-analyses.cfm and clicking on Competencies under Accounting Clerk. The multiple-choice test will be proctored and administered on-line during a single session. Candidates invited to participate in the on-line multiple-choice test will be able to take the test from a remote location (i.e., their home) using a computer with a webcam and a reliable internet connection. Candidates will receive an e-mail from the City of Los Angeles outlining the dates and specific steps on how to take the multiple-choice test on-line. Candidates who do not complete and submit the remote proctored multiple-choice test on-line using a computer by the specified date and time will not be considered further in this examination. For candidates who apply during Filing Period 1, it is anticipated that the remote proctored multiple-choice test will be administered between TUESDAY, OCTOBER 31, 2023 and MONDAY, NOVEMBER 6, 2023 . For candidates who apply during Filing Period 2, it is anticipated that the remote proctored multiple-choice test will be administered between WEDNESDAY, NOVEMBER 6, 2024 and TUESDAY, NOVEMBER 12, 2024 . FAQs for on-line testing are available at https://per.lacity.org/faqs/employment-testing-process.html. Due to COVID-19 and social distancing requirements, only candidates who demonstrate a hardship may be offered the option to take the multiple-choice test onsite at a City facility. NOTES: This examination is based on a validation study, and as provided by Civil Service Commission Rule 4.20, the multiple-choice test will not be subject to candidate inspection.As a covered entity under the Fair Employment and Housing Act and Title II of the Americans with Disabilities Act, the City of Los Angeles does not discriminate on the basis of disability and upon request, will provide reasonable accommodations to ensure equal access to its programs, services, and activities. To request a disability accommodation, please complete the Disability Accommodation Form within 14 calendar days of the submittal of the City application. The Disability Accommodation Form can be obtained at http://per.lacity.org/exams/verify_disability.pdf. Applications are accepted subject to review to ensure that minimum qualifications are met. Candidates may be disqualified at any time if it is determined that they do not possess the minimum qualifications stated on this bulletin.A final average score of 70% or higher is required to be placed on the eligible list.In conjunction with Civil Service Rules, applicants who have received a regular appointment to a City position or are on a reserve list will be considered Promotional candidates while all other applicants will be considered Open candidates.The promotional list will ordinarily be used ahead of the open competitive list. However, if open competitive candidates receive a higher score, without military credits, than the highest available promotional candidate, after adding seniority credit at the rate of 0.25 of a point for each year of continuous classified City service, the Civil Service Commission, upon request of the appointing authority, may approve certification of such open competitive candidates ahead of the promotional candidates.In accordance with Civil Service Rule, Sec. 4.24, review periods may be combined. Candidates in the examination process may file protests as provided in Sec. 4.20, 4.22, and 4.23 as applicable and within the required time frame; however, the Personnel Department may respond to and resolve protests prior to the establishment of the eligible list.You may take the Accounting Clerk multiple-choice test only once every 24 months under this bulletin. If you have taken the Accounting Clerk multiple-choice test during an open filing period in the Personnel Department within the last 24 months, you may not file for this examination at this time.Your rank on the employment list may change as candidates from other administrations of the examination are merged onto one list.For candidates seeking initial City employment, in accordance with Los Angeles City Ordinance 187134, information regarding COVID-19 vaccination requirements as conditions of employment may be found at: https://clkrep.lacity.org/onlinedocs/2021/21-0921_ord_187134_8-24-21.pdf. Notice : If you receive and accept an offer of employment to a regular position with the City of Los Angeles, your employee benefit coverage (including health and dental coverage as well as life insurance) will commence approximately six weeks after your original regular appointment. Not all positions in the City receive benefit coverage; you should inquire regarding the availability of employee benefits prior to accepting a position. All City employees are required to be Disaster Service Workers. THIS EXAMINATION IS TO BE GIVEN BOTH ON AN INTERDEPARTMENTAL PROMOTIONAL AND OPEN COMPETITIVE BASIS The City of Los Angeles does not discriminate on the basis of race, religion, national origin, sex, age, marital status, sexual orientation, gender identity, gender expression, disability, creed, color, ancestry, medical condition (cancer), or Acquired Immune Deficiency Syndrome. AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER For additional information and FAQs regarding the City's hiring process, please go to: https://per.lacity.org/faqs/employment-testing-process.html There are many things to consider in a new employer. Visit the following webpage to view benefits the City of Los Angeles offers its employees: http://per.lacity.org/bens/index.html Closing Date/Time:
City of Fort Worth, TX
Fort Worth, TX, United States
Pay Range: $17.62 - $22.02/hr. Job Posting Closing on: Saturday, April 6, 2024 Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities, and much more. Onsite interviews will be conducted on Saturday, April 6, 2024 from 9 am to 2 pm. Save time by applying online. Walk-ins will be accepted, please be sure to bring your Resume. Location: Amon G. Carter Exhibit Hall at Will Rogers Memorial Center 3400 Burnett-Tandy Dr, Fort Worth, Tx 76107 (Gate 17) The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of nearly 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability. A Municipal Court Clerk I position is available with the City of Fort Worth Municipal Court Services Department. The Municipal Court's mission is to provide justice through the resolution of cases in a court-related environment with quality service while providing exceptional service to our community with courtesy and respect. Applicants should be able to accomplish service objectives while working in a fast-paced environment. Impeccable interpersonal skills are preferred along with professionalism and poise. Minimum Qualifications: High School diploma/GED. Valid driver’s license. Possession of or the ability to maintain a valid Court Clerk Certification Level 1 within one year of hire. Preferred Qualifications: Bilingual (Spanish). TMCEC Clerk Certification or other certifications as related to the vacancy One (1) or more years of experience in the customer service field and/or administrative duties. Experience in Court/Legal Environment. Knowledge of CourtView. The Municipal Court Clerk I job responsibilities include: Preparing case documents and notices. Provide direct public service to all persons, answering internal and external inquiries. Processing payments. Perform data entry and records management functions working with multiple software applications/screens simultaneously. Provide phone and online chat service. Working Conditions: Applicants for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A Misdemeanor Conviction, Class B Misdemeanor Convictions in the last 10 years, Class A Misdemeanor Deferred Adjudication, Class B Misdemeanor Deferred Adjudication in the last 10 years, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and ALL Family Violence Convictions regardless of class. Conditions of Employment The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor. The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions. Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.
Mar 21, 2024
Full Time
Pay Range: $17.62 - $22.02/hr. Job Posting Closing on: Saturday, April 6, 2024 Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities, and much more. Onsite interviews will be conducted on Saturday, April 6, 2024 from 9 am to 2 pm. Save time by applying online. Walk-ins will be accepted, please be sure to bring your Resume. Location: Amon G. Carter Exhibit Hall at Will Rogers Memorial Center 3400 Burnett-Tandy Dr, Fort Worth, Tx 76107 (Gate 17) The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of nearly 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability. A Municipal Court Clerk I position is available with the City of Fort Worth Municipal Court Services Department. The Municipal Court's mission is to provide justice through the resolution of cases in a court-related environment with quality service while providing exceptional service to our community with courtesy and respect. Applicants should be able to accomplish service objectives while working in a fast-paced environment. Impeccable interpersonal skills are preferred along with professionalism and poise. Minimum Qualifications: High School diploma/GED. Valid driver’s license. Possession of or the ability to maintain a valid Court Clerk Certification Level 1 within one year of hire. Preferred Qualifications: Bilingual (Spanish). TMCEC Clerk Certification or other certifications as related to the vacancy One (1) or more years of experience in the customer service field and/or administrative duties. Experience in Court/Legal Environment. Knowledge of CourtView. The Municipal Court Clerk I job responsibilities include: Preparing case documents and notices. Provide direct public service to all persons, answering internal and external inquiries. Processing payments. Perform data entry and records management functions working with multiple software applications/screens simultaneously. Provide phone and online chat service. Working Conditions: Applicants for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A Misdemeanor Conviction, Class B Misdemeanor Convictions in the last 10 years, Class A Misdemeanor Deferred Adjudication, Class B Misdemeanor Deferred Adjudication in the last 10 years, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and ALL Family Violence Convictions regardless of class. Conditions of Employment The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor. The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions. Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.
This Town Clerk position is an integral member of the Town’s support for the community and for Town Council and will be relied upon to provide support and guidance for administrative and operational responsibilities. If you have the passion and skills to join a team that is highly regarded by its community, Town Council, and peers, this position could be for you.
The portfolio of the Town Clerk in Morrisville will include essential responsibilities related to Town Council meeting organization and operations, maintenance of public records, and supporting the Town Manager and Senior Management Team; therefore, leadership and collaborative aptitude are critical. The Town Clerk will also supervise and mentor the Deputy Town Clerk, which will require effective leadership and communication and organizational skills to manage shared responsibilities and coordination of the overall work of the Office of the Town Clerk.
About the Organization:
The Town of Morrisville is governed by a seven-member Town Council utilizing the Council/Manager form of government. The Town Council sets the policy and direction, and the Town Manager oversees the day-to-day operations of the organization, which consists of a team of 228 employees, not including part-time and seasonal staff, across 13 departments. With AAA bond ratings from bond rating agencies and excellent stewardship of tax dollars, the Town is regarded as a fiscally responsible and well-managed government. The FY2024 approved budget of $49.5M is supported by a property tax rate of $.39 cents per $100 of assessed valuation.
The strategic focus of Morrisville is guided by the community vision established in the 2017 Connect Morrisville Strategic Plan and renewed in the 2021 update. The six strategic goals for Morrisville are Improved transportation mobility, Thriving livable neighborhoods, Engaged, inclusive community, Public safety readiness, Operational excellence, and Economic prosperity. A 2022 Community Survey indicates that 94% of residents think Morrisville is a good or excellent place to live. The Town also relies on its Comprehensive Transportation Plan , Land Use Plan , Capital Investment Program , and other policies adopted by the Town Council to guide its work.
About the Position:
Reporting to the Town Manager, the Town Clerk serves as a key member of the Town Manager’s team. The experience and credentialing of the successful candidate are equally focused on both technical and inter-personal skills. The selected candidate will be a key part of Town Council working relationships.
The Town Clerk must be able to lead multiple complex and time-critical projects and initiatives through creative problem-solving and solutions-based outcomes. Responsibilities will include leading and/or supporting projects through various stages while ensuring collaboration across departments and community stakeholders to achieve positive results that are aligned with strategic priorities. This will also require working collaboratively with Town staff, Council Members, residents, businesses, other community partners and stakeholders, and utilizing creative thinking, problem-solving, organization and attention to details, and leadership to navigate and, whenever possible, proactively address challenges that arise.
The successful candidate will have a proven track record in community engagement and experience with working closely with Town Council and Town management to effectively manage Council agendas, Town records, public records requests, and other administrative, leadership, and support responsibilities and opportunities. The Town Clerk will embrace the opportunity to collaborate with those in the community seeking to support smart growth aligned with the Town Council’s vision and the Town’s Strategic Plan. The successful candidate will have experience as a supervisor and will directly supervise the Town’s Deputy Town Clerk.
Qualifications:
The successful Town Clerk candidate will have education equivalent to a minimum of an associate’s degree (public administration or political science preferred), appropriate professional certifications, and experience as a Town Clerk in North Carolina. A bachelor’s degree and certification as a North Carolina Municipal Clerk is strongly preferred.
Salary and Benefits : The hiring range for the position is $72,000 - $80,000 depending on qualifications. The Town of Morrisville is recognized as a high-quality employer that values and supports its employees. Information about the Town’s generous benefits (including but not limited to flexible work schedules – including up to two days of remote work per week following an orientation period, paid time off (PTO) beyond other paid leave, and contributions to a 401K) can be found here . As a condition of employment for all positions with the Town of Morrisville, the selected candidate must successfully complete a pre-employment background check, drug screening, and motor vehicle record check.
To apply, please visit:
https://www.governmentjobs.com/careers/developmentalassociates/jobs/4388689/town-clerk-morrisville-nc?pagetype=jobOpportunitiesJobs
Please note the following:
All applications must be submitted online via the Developmental Associates application portal (link above) – NOT the town’s employment application portal or any other external website.
Resumes and cover letters must be uploaded with the application.
Applicants should apply by March 15, 2024 .
Successful semi-finalists will be invited to participate in virtual interviews and skill evaluation interviews on April 18-19, 2024 . Candidates are encouraged to reserve these dates for virtual meetings should they be invited to participate.
Interviews with the leadership team will follow quickly at a subsequent time in person.
Direct inquiries to hiring@developmentalassociates.com
The Town of Morrisville, NC is an Equal Opportunity Employer. Developmental Associates, LLC manages the recruitment and selection process for this position. To learn more about our selection process, visit https://developmentalassociates.com/client-openings/, select "Client Openings," and scroll down to "Important Information for Applicants."
Mar 11, 2024
Full Time
This Town Clerk position is an integral member of the Town’s support for the community and for Town Council and will be relied upon to provide support and guidance for administrative and operational responsibilities. If you have the passion and skills to join a team that is highly regarded by its community, Town Council, and peers, this position could be for you.
The portfolio of the Town Clerk in Morrisville will include essential responsibilities related to Town Council meeting organization and operations, maintenance of public records, and supporting the Town Manager and Senior Management Team; therefore, leadership and collaborative aptitude are critical. The Town Clerk will also supervise and mentor the Deputy Town Clerk, which will require effective leadership and communication and organizational skills to manage shared responsibilities and coordination of the overall work of the Office of the Town Clerk.
About the Organization:
The Town of Morrisville is governed by a seven-member Town Council utilizing the Council/Manager form of government. The Town Council sets the policy and direction, and the Town Manager oversees the day-to-day operations of the organization, which consists of a team of 228 employees, not including part-time and seasonal staff, across 13 departments. With AAA bond ratings from bond rating agencies and excellent stewardship of tax dollars, the Town is regarded as a fiscally responsible and well-managed government. The FY2024 approved budget of $49.5M is supported by a property tax rate of $.39 cents per $100 of assessed valuation.
The strategic focus of Morrisville is guided by the community vision established in the 2017 Connect Morrisville Strategic Plan and renewed in the 2021 update. The six strategic goals for Morrisville are Improved transportation mobility, Thriving livable neighborhoods, Engaged, inclusive community, Public safety readiness, Operational excellence, and Economic prosperity. A 2022 Community Survey indicates that 94% of residents think Morrisville is a good or excellent place to live. The Town also relies on its Comprehensive Transportation Plan , Land Use Plan , Capital Investment Program , and other policies adopted by the Town Council to guide its work.
About the Position:
Reporting to the Town Manager, the Town Clerk serves as a key member of the Town Manager’s team. The experience and credentialing of the successful candidate are equally focused on both technical and inter-personal skills. The selected candidate will be a key part of Town Council working relationships.
The Town Clerk must be able to lead multiple complex and time-critical projects and initiatives through creative problem-solving and solutions-based outcomes. Responsibilities will include leading and/or supporting projects through various stages while ensuring collaboration across departments and community stakeholders to achieve positive results that are aligned with strategic priorities. This will also require working collaboratively with Town staff, Council Members, residents, businesses, other community partners and stakeholders, and utilizing creative thinking, problem-solving, organization and attention to details, and leadership to navigate and, whenever possible, proactively address challenges that arise.
The successful candidate will have a proven track record in community engagement and experience with working closely with Town Council and Town management to effectively manage Council agendas, Town records, public records requests, and other administrative, leadership, and support responsibilities and opportunities. The Town Clerk will embrace the opportunity to collaborate with those in the community seeking to support smart growth aligned with the Town Council’s vision and the Town’s Strategic Plan. The successful candidate will have experience as a supervisor and will directly supervise the Town’s Deputy Town Clerk.
Qualifications:
The successful Town Clerk candidate will have education equivalent to a minimum of an associate’s degree (public administration or political science preferred), appropriate professional certifications, and experience as a Town Clerk in North Carolina. A bachelor’s degree and certification as a North Carolina Municipal Clerk is strongly preferred.
Salary and Benefits : The hiring range for the position is $72,000 - $80,000 depending on qualifications. The Town of Morrisville is recognized as a high-quality employer that values and supports its employees. Information about the Town’s generous benefits (including but not limited to flexible work schedules – including up to two days of remote work per week following an orientation period, paid time off (PTO) beyond other paid leave, and contributions to a 401K) can be found here . As a condition of employment for all positions with the Town of Morrisville, the selected candidate must successfully complete a pre-employment background check, drug screening, and motor vehicle record check.
To apply, please visit:
https://www.governmentjobs.com/careers/developmentalassociates/jobs/4388689/town-clerk-morrisville-nc?pagetype=jobOpportunitiesJobs
Please note the following:
All applications must be submitted online via the Developmental Associates application portal (link above) – NOT the town’s employment application portal or any other external website.
Resumes and cover letters must be uploaded with the application.
Applicants should apply by March 15, 2024 .
Successful semi-finalists will be invited to participate in virtual interviews and skill evaluation interviews on April 18-19, 2024 . Candidates are encouraged to reserve these dates for virtual meetings should they be invited to participate.
Interviews with the leadership team will follow quickly at a subsequent time in person.
Direct inquiries to hiring@developmentalassociates.com
The Town of Morrisville, NC is an Equal Opportunity Employer. Developmental Associates, LLC manages the recruitment and selection process for this position. To learn more about our selection process, visit https://developmentalassociates.com/client-openings/, select "Client Openings," and scroll down to "Important Information for Applicants."
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited four-year college or university with major course work in a field related to business, public administration or other related field plus four (4) years of related professional experience with two (2) years as a related project lead. Licenses or Certifications: Possess or in pursuit of National and/or State Certified Municipal Clerk designation Notary Public designation Notes to Applicants Assessment: During the interview, candidates will be required to conduct a 10-15 minute (maximum) training, with written handouts. The topics will be modern management and records and information management principles and best practices. Schedule: This position is in-person Monday - Friday. Candidate must have experience working in cross functional teams, knowledge of training methodologies and techniques. This position oversees the City’s compliance with the City’s Information Management ordinance, City’s Information Management Plan, and federal and state laws. Establishes Records Information Management program methodologies of electronic and digital information assets. Other related duties as assigned. Essential skills, and abilities: Skill in establishing and maintaining effective working relationships with City Council, executive management, City employees, stakeholders, and vendors. Knowledge of modern management and records and information management principles and best practices. Knowledge of archival issues and trends. Knowledge of federal, state, and city rules and regulations governing unit functions. Ability to interpret Local, State and Federal guidelines to maintain guardianship of public records. Knowledge of supervisory and managerial techniques and principles. Skill in managing the activities of personnel engaged in unit functions. Skill in handling conflict and uncertain situations. Ability to communicate effectively both verbally and in writing. Ability to work with diverse populations. Ability to manage changing priorities. When completing the City of Austin employment application: The City of Austin employment application is an official document; incomplete applications will not be considered. Please be sure that your application is a reflection of your entire work history. Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications. A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job titles and employment dates for all jobs you wish to be considered. Describe your specific experience for each position. Include all job duties, responsibilities, and employment dates. Any gaps in employment must have an explanation and dates of unemployment. A résumé is required, but will not substitute for a complete employment application. Please include contact information from previous employers. A cover letter is also required. In the cover letter candidates should describe, in concise detail, their interest in this position and highlight any prior experience that is relevant to this position. Statements such as “see resume” will not be accepted. You may use “N/A” for fields that are not applicable. Starting salary will be based on overall relevant experience from your employment application. Supplemental information or changes to your application will not be accepted after the job posting closes. The responses to the supplemental questions should reference the employment history listed in the employment history section. Once the requisition has closed, the application cannot be changed to update work history, supplemental questions, or any other information. We reserve the right to verify high school and college education for the top candidate(s). Benefits: Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities, and more. Please click HERE for more information. Pay Range $37.14 - $47.35 Hours 8:00 am - 5:00 pm, Monday - Friday. This position is in person. Job Close Date 04/01/2024 Type of Posting External Department Office of the City Clerk Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location City Hall, 301 W. Second Street Preferred Qualifications Preferred Experience: Provides staff support to the City Council including attending Council meetings and preparing minutes as required. Develops and maintains city-wide strategic plans for best records and information management practices. Experience and knowledge of professional records and information management theory, best practices, principles, standards, industry trends, and compliance requirements. Skill in handling multiple tasks and prioritizing job duties. Experience in developing corporate and information management policies and procedures consistent with best practices. Strong customer service orientation. The ability to be innovative and adaptable to provide recommendations that meet not only the information governance requirements but the business needs and available resources. Supervises a variety of administrative functions within the Clerk’s Office. Manage an information management program, ensuring compliance with the City of Austin’s Information Management code laws and best practices. Ability to maintain neutral in sensitive political environments such as elections or opposing viewpoints expressed by elected officials or city executives. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. 1. Directs the functions and daily operations of the office. 2. Provides staff support to the City Council including attending Council meetings and preparing minutes as required. 3. Provides services to voters, petitioners, City departments and political candidates. 4. Ensures all activities are carried out in compliance with departmental policy, local, state, and federal regulations and laws governing activities. 5. Improves operations and streamlines work processes. 6. Manages all human resource activities including employment, employee relations, and benefits. 7. Manages contracts with private vendors. 8. Manages the preparation of budgets and forecast requirements and reports, including financial reports and performance measures reports. 9. Manages the citizen recognition, petition validation, lobbyist and liquor licensing processes and the Council approved records program. 10. May act as City Clerk and/or Deputy City Clerk in his/her absence. Responsibilities - Supervision and/or Leadership Exercised: Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of modern management principles and practices. Knowledge of federal, state, and city rules and regulations governing unit functions. Knowledge of federal, state and local laws and city ordinances. Knowledge of supervisory and managerial techniques and principles. Knowledge of budgeting methods. Skill in coordinating various functions. Skill in managing the activities of personnel engaged in unit functions. Skill in developing and implementing plans to achieve goals and objectives. Skill in establishing and maintaining effective working relationships with City Council, City Managers and Department Directors. Skill in handling conflict and uncertain situations. Ability to communicate effectively both verbally and in writing. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for the Assistant City Clerk position are: Graduation with a Bachelor's degree from an accredited four-year college or university with major course work in a field related to business, public administration or other related field plus four (4) years of related professional experience with two (2) years as a related project lead. Do you meet these minimum qualifications? Yes No * Do you possess or are you in the pursuit of a National and/or State Certified Municipal Clerk Designation and do you possess a Notary Public designation? Yes No * Describe your experience in providing support to City Council including attending Council meetings and preparing minutes. (Open Ended Question) * Describe your knowledge and experience in the field of information governance specifically in developing strategic plans for managing hard copy and electronic records and information, electronic information governance, information management systems, data classification, and information security. (Open Ended Question) * Briefly describe your experience with identifying a business process that was ineffective and the improvements you implemented. (Open Ended Question) * Briefly describe your experience in developing corporate policies and procedures. (Open Ended Question) * Describe your knowledge and experience in the field of information governance specifically in developing strategic plans for managing hard copy and electronic records and information, electronic information governance, information management systems, data classification, and information security. (Open Ended Question) * Describe your experience in managing a program’s compliance with information management plans, laws, and best practices. (Open Ended Question) * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Check Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Mar 23, 2024
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited four-year college or university with major course work in a field related to business, public administration or other related field plus four (4) years of related professional experience with two (2) years as a related project lead. Licenses or Certifications: Possess or in pursuit of National and/or State Certified Municipal Clerk designation Notary Public designation Notes to Applicants Assessment: During the interview, candidates will be required to conduct a 10-15 minute (maximum) training, with written handouts. The topics will be modern management and records and information management principles and best practices. Schedule: This position is in-person Monday - Friday. Candidate must have experience working in cross functional teams, knowledge of training methodologies and techniques. This position oversees the City’s compliance with the City’s Information Management ordinance, City’s Information Management Plan, and federal and state laws. Establishes Records Information Management program methodologies of electronic and digital information assets. Other related duties as assigned. Essential skills, and abilities: Skill in establishing and maintaining effective working relationships with City Council, executive management, City employees, stakeholders, and vendors. Knowledge of modern management and records and information management principles and best practices. Knowledge of archival issues and trends. Knowledge of federal, state, and city rules and regulations governing unit functions. Ability to interpret Local, State and Federal guidelines to maintain guardianship of public records. Knowledge of supervisory and managerial techniques and principles. Skill in managing the activities of personnel engaged in unit functions. Skill in handling conflict and uncertain situations. Ability to communicate effectively both verbally and in writing. Ability to work with diverse populations. Ability to manage changing priorities. When completing the City of Austin employment application: The City of Austin employment application is an official document; incomplete applications will not be considered. Please be sure that your application is a reflection of your entire work history. Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications. A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job titles and employment dates for all jobs you wish to be considered. Describe your specific experience for each position. Include all job duties, responsibilities, and employment dates. Any gaps in employment must have an explanation and dates of unemployment. A résumé is required, but will not substitute for a complete employment application. Please include contact information from previous employers. A cover letter is also required. In the cover letter candidates should describe, in concise detail, their interest in this position and highlight any prior experience that is relevant to this position. Statements such as “see resume” will not be accepted. You may use “N/A” for fields that are not applicable. Starting salary will be based on overall relevant experience from your employment application. Supplemental information or changes to your application will not be accepted after the job posting closes. The responses to the supplemental questions should reference the employment history listed in the employment history section. Once the requisition has closed, the application cannot be changed to update work history, supplemental questions, or any other information. We reserve the right to verify high school and college education for the top candidate(s). Benefits: Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities, and more. Please click HERE for more information. Pay Range $37.14 - $47.35 Hours 8:00 am - 5:00 pm, Monday - Friday. This position is in person. Job Close Date 04/01/2024 Type of Posting External Department Office of the City Clerk Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location City Hall, 301 W. Second Street Preferred Qualifications Preferred Experience: Provides staff support to the City Council including attending Council meetings and preparing minutes as required. Develops and maintains city-wide strategic plans for best records and information management practices. Experience and knowledge of professional records and information management theory, best practices, principles, standards, industry trends, and compliance requirements. Skill in handling multiple tasks and prioritizing job duties. Experience in developing corporate and information management policies and procedures consistent with best practices. Strong customer service orientation. The ability to be innovative and adaptable to provide recommendations that meet not only the information governance requirements but the business needs and available resources. Supervises a variety of administrative functions within the Clerk’s Office. Manage an information management program, ensuring compliance with the City of Austin’s Information Management code laws and best practices. Ability to maintain neutral in sensitive political environments such as elections or opposing viewpoints expressed by elected officials or city executives. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. 1. Directs the functions and daily operations of the office. 2. Provides staff support to the City Council including attending Council meetings and preparing minutes as required. 3. Provides services to voters, petitioners, City departments and political candidates. 4. Ensures all activities are carried out in compliance with departmental policy, local, state, and federal regulations and laws governing activities. 5. Improves operations and streamlines work processes. 6. Manages all human resource activities including employment, employee relations, and benefits. 7. Manages contracts with private vendors. 8. Manages the preparation of budgets and forecast requirements and reports, including financial reports and performance measures reports. 9. Manages the citizen recognition, petition validation, lobbyist and liquor licensing processes and the Council approved records program. 10. May act as City Clerk and/or Deputy City Clerk in his/her absence. Responsibilities - Supervision and/or Leadership Exercised: Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of modern management principles and practices. Knowledge of federal, state, and city rules and regulations governing unit functions. Knowledge of federal, state and local laws and city ordinances. Knowledge of supervisory and managerial techniques and principles. Knowledge of budgeting methods. Skill in coordinating various functions. Skill in managing the activities of personnel engaged in unit functions. Skill in developing and implementing plans to achieve goals and objectives. Skill in establishing and maintaining effective working relationships with City Council, City Managers and Department Directors. Skill in handling conflict and uncertain situations. Ability to communicate effectively both verbally and in writing. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for the Assistant City Clerk position are: Graduation with a Bachelor's degree from an accredited four-year college or university with major course work in a field related to business, public administration or other related field plus four (4) years of related professional experience with two (2) years as a related project lead. Do you meet these minimum qualifications? Yes No * Do you possess or are you in the pursuit of a National and/or State Certified Municipal Clerk Designation and do you possess a Notary Public designation? Yes No * Describe your experience in providing support to City Council including attending Council meetings and preparing minutes. (Open Ended Question) * Describe your knowledge and experience in the field of information governance specifically in developing strategic plans for managing hard copy and electronic records and information, electronic information governance, information management systems, data classification, and information security. (Open Ended Question) * Briefly describe your experience with identifying a business process that was ineffective and the improvements you implemented. (Open Ended Question) * Briefly describe your experience in developing corporate policies and procedures. (Open Ended Question) * Describe your knowledge and experience in the field of information governance specifically in developing strategic plans for managing hard copy and electronic records and information, electronic information governance, information management systems, data classification, and information security. (Open Ended Question) * Describe your experience in managing a program’s compliance with information management plans, laws, and best practices. (Open Ended Question) * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Check Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
LOS ANGELES COUNTY
Los Angeles, California, United States
Position/Program Information LAW OFFICES OF THE LOS ANGELES COUNTY ALTERNATE PUBLIC DEFENDER EXAM NUMBER 7-9243B-R We are accepting applications starting Tuesday, December 5, 2023 at 8:00 a.m. (PT). This recruitment will remain open until the needs of the service are met and is subject to closure without notice. TYPE OF RECRUITMENT Open Competitive Job Opportunity With more than 10 million residents, Los Angeles County is the most populous county in the nation. As the largest employer in Southern California, over 112,000 employees in more than 36 Departments provide vital public services as diverse as law enforcement, property assessment, public health protection, water conservation, cultural activities, and many more. Who we are The Los Angeles County Office of the Alternate Public Defender is a premiere indigent criminal defense firm of approximately 300 attorneys and staff in over 20 offices throughout the county. Today, the Alternate Public Defender’s Office is the second-largest public defender’s office in the state. We provide the highest quality legal defense for the most vulnerable members of our society and specialize in trying the most serious cases, including the death penalty and homicide cases. We pride ourselves in providing an environment that values teamwork, a sense of family, and diversity. What does a Senior Law Clerk do? The Senior Law Clerk (SLC) position in the Alternate Public Defender's Office performs legal research work. This is a 16-week internship program with a unique opportunity to advance into permanent employment as a Deputy Alternate Public Defender (DAPD) I. During the 16-week rotation, you will go on record while conducting preliminary hearings, and have an opportunity to participate in case work in specialized areas such as Post-Conviction, Law Enforcement Accountability, and Immigration. You will assist in preparing a wide variety of criminal cases and may participate in hearings and jury trials under the mentorship and supervision of senior-level DAPDs. While working in specialized units, as an SLC you will conduct legal research, review legal documents, and organize extensive reports and exhibits to be used in trials. Essential Job Functions Researches, studies, interprets, and applies laws, court decisions, and other legal authorities for use in the preparation of cases, opinions, pleadings, briefs and other legal documents. Organizes extensive legal discovery, reports, documents and potential exhibits. Conducts pretrial review of case files for witness subpoenas and other necessary evidence for trial. Conducts preliminary interviews of potential complainants in criminal cases and reports on findings of facts to determine if cause of sufficient evidence is present to undertake prosecution. Reads, understands and analyses legal documents such as pleadings, affidavits, court orders, transcripts statutory codes and appellate decisions. Prepares a variety of legal documents including drafts and memoranda summarizing the results of examinations of court decisions, administrative board decisions, State statutes, ordinances and opinions. Provides information to judges, attorneys, and the public concerning the work of the department. Communicates with witnesses, experts, clients and other interested parties. Schedules witnesses and prepares witnesses and clients in courtroom procedures and appropriate protocol. Interviews clients to obtain factual, biographical and financial information. Performs other related work as required. Requirements REQUIREMENTS TO QUALIFY: OPTION 1 : Have a Juris Doctor degree from an approved or accredited law school*, AND Be registered to take the first available bar following your law school graduation date, AND Be eligible for certification through the California State Bar (Bar) Practical Training of Law Students (PTLS)** program at the time of the appointment. -OR- OPTION 2***: Be currently enrolled in law school*, AND Have successfully completed Second Year or equivalent of law school*, AND Be eligible for certification through the California State Bar (Bar) Practical Training of Law Students (PTLS)** program at the time of the appointment. * In order to receive credit for a Juris Doctor degree or current academic standing, you must provide at the time of filing or within seven (7) calendar days from application submission, a legible copy of your official diploma/transcripts/letter from an accredited institution that shows the area of specialization. If you are unable to attach the required documents, you must email them to ecervantes@ hr.lacounty.gov . Please include the exam number and exam title in your email. Applications received without proof of the required degree(s) or certificate will not be considered as meeting the stated requirements under Option I. Unofficial transcripts will not be accepted to meet the educational requirement. For more information regarding education, please see the Employment Information document on the LA County Jobs website. **To be eligible for California State Bar certification (PTLS), applicants must: Have sat for or registered to sit for the first eligible bar exam. The results of the first eligible bar must not be published at the time of appointment, AND Register as a law student with the California State Bar. When submitting proof of registration for the bar and approval, please log in to the Applicant Community site in the California Bar website and provide a screenshot of the detailed page containing your Application Information and Examination Event Information or a copy of your Admittance Ticket . ***Applicants who qualify under Option 2 will be permitted to participate in the exam. However, their names will be withheld from the list of candidates ("Eligible Register") for hiring consideration until they can produce a copy of their diploma or a copy of official transcripts that clearly show when JD degree was conferred. Additional information on the PTLS program can be found at Practical Training of Law Students -State Bar of California . PROVISIONAL LICENSEES ARE NOT ELIGIBLE TO PARTICIPATE IN THIS EXAMINATION. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS: 2 - Light. This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. Additional Information OUR ASSESSMENT PROCESS: This exam will consist of a structured interview test weighted at 100% , measuring: Professional/Technical Knowledge (General Criminal Case & Statutory Law and Constitutional Principles of California Rules of Professional Conduct as they pertain to Criminal Defense), Critical Thinking, Decision Making Skills, Client Focus, Oral Communication Skills, Listening Skills, Fact Finding, Ethics & Integrity, and Cultural & Individual Sensitivity. Candidates must meet the REQUIREMENTS and achieve a passing score of 70% or higher on the examination in order to be placed on the Eligible Register. NOTE: All notifications including invitation letters will be sent electronically to the email address provided on the application. Please add the below email addresses to your email address book and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. ecervantes@hr.lacounty.gov info@governmentjobs.com talentcentral@shl.com donot-reply@amcatmail.com Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component. If you choose to unsubscribe to electronic notices, you may access your governmentjobs.com profile for a copy of sent electronic notices for this exam. APPLICATION AND FILING INFORMATION : Applications must be filed online only. We must receive your application BEFORE 5:00 p.m., PT, on the last day of filing. Applications submitted by U.S. mail, fax, or in person will not be accepted. Apply online by clicking on the "Apply" green button at the top right of this posting. You can also track the status of your application using this website. Plan to submit your online application well in advance of the deadline. You may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the Requirements to qualify as listed on this job bulletin. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. Important: Please note that all information included in the application materials is subject to verification at any point during the examination and hiring process, including after an appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing verbiage from the Class Specification and Minimum requirements serving as your description of duties will not be sufficient to demonstrate that you meet the requirements. Doing so may result in an incomplete application and you may be disqualified. TEST PREPARATION: Study guides and other test preparation resources are available to help candidates prepare for employment tests. While the guides will help you prepare for the test, we advise you to review all related materials that you deem necessary. An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website at http://hr.lacounty.gov/ . Please click on "Find A Job" and then "Job Search Toolkit." Test preparation information is located under the "Employment Test Assistance" section. ELIGIBILITY INFORMATION : The names of candidates receiving a passing grade in the examination will be placed on the eligible register in the order of their score group for a period of six (6) months. VACANCY INFORMATION : The resulting eligible register will be used to fill vacancies at the Law Offices of the Alternate Public Defender. AVAILABLE SHIFT : Any ___________________________________________________________________________ ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI): The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. TESTING ACCOMMODATION: If you require an accommodation to fairly compete in any part of the assessment process, you will be given the opportunity to make a request when completing your application. Please note, you may be required to submit documentation from a qualified medical provider or other qualified professional to support your request for a testing accommodation. Testing Accommodations Coordinator: TestingAccommodations@hr.lacounty.gov Alternate Teletype Phone: (800) 897-0077 California Relay Services Phone: (800) 735-2922 Contact Name: Elia Cervantes Contact Phone: (213) 738-2037 Contact Email: ecervantes@hr.lacounty .gov Exam Number: 7-9243B-R For detailed information, please click here
Mar 19, 2024
Full Time
Position/Program Information LAW OFFICES OF THE LOS ANGELES COUNTY ALTERNATE PUBLIC DEFENDER EXAM NUMBER 7-9243B-R We are accepting applications starting Tuesday, December 5, 2023 at 8:00 a.m. (PT). This recruitment will remain open until the needs of the service are met and is subject to closure without notice. TYPE OF RECRUITMENT Open Competitive Job Opportunity With more than 10 million residents, Los Angeles County is the most populous county in the nation. As the largest employer in Southern California, over 112,000 employees in more than 36 Departments provide vital public services as diverse as law enforcement, property assessment, public health protection, water conservation, cultural activities, and many more. Who we are The Los Angeles County Office of the Alternate Public Defender is a premiere indigent criminal defense firm of approximately 300 attorneys and staff in over 20 offices throughout the county. Today, the Alternate Public Defender’s Office is the second-largest public defender’s office in the state. We provide the highest quality legal defense for the most vulnerable members of our society and specialize in trying the most serious cases, including the death penalty and homicide cases. We pride ourselves in providing an environment that values teamwork, a sense of family, and diversity. What does a Senior Law Clerk do? The Senior Law Clerk (SLC) position in the Alternate Public Defender's Office performs legal research work. This is a 16-week internship program with a unique opportunity to advance into permanent employment as a Deputy Alternate Public Defender (DAPD) I. During the 16-week rotation, you will go on record while conducting preliminary hearings, and have an opportunity to participate in case work in specialized areas such as Post-Conviction, Law Enforcement Accountability, and Immigration. You will assist in preparing a wide variety of criminal cases and may participate in hearings and jury trials under the mentorship and supervision of senior-level DAPDs. While working in specialized units, as an SLC you will conduct legal research, review legal documents, and organize extensive reports and exhibits to be used in trials. Essential Job Functions Researches, studies, interprets, and applies laws, court decisions, and other legal authorities for use in the preparation of cases, opinions, pleadings, briefs and other legal documents. Organizes extensive legal discovery, reports, documents and potential exhibits. Conducts pretrial review of case files for witness subpoenas and other necessary evidence for trial. Conducts preliminary interviews of potential complainants in criminal cases and reports on findings of facts to determine if cause of sufficient evidence is present to undertake prosecution. Reads, understands and analyses legal documents such as pleadings, affidavits, court orders, transcripts statutory codes and appellate decisions. Prepares a variety of legal documents including drafts and memoranda summarizing the results of examinations of court decisions, administrative board decisions, State statutes, ordinances and opinions. Provides information to judges, attorneys, and the public concerning the work of the department. Communicates with witnesses, experts, clients and other interested parties. Schedules witnesses and prepares witnesses and clients in courtroom procedures and appropriate protocol. Interviews clients to obtain factual, biographical and financial information. Performs other related work as required. Requirements REQUIREMENTS TO QUALIFY: OPTION 1 : Have a Juris Doctor degree from an approved or accredited law school*, AND Be registered to take the first available bar following your law school graduation date, AND Be eligible for certification through the California State Bar (Bar) Practical Training of Law Students (PTLS)** program at the time of the appointment. -OR- OPTION 2***: Be currently enrolled in law school*, AND Have successfully completed Second Year or equivalent of law school*, AND Be eligible for certification through the California State Bar (Bar) Practical Training of Law Students (PTLS)** program at the time of the appointment. * In order to receive credit for a Juris Doctor degree or current academic standing, you must provide at the time of filing or within seven (7) calendar days from application submission, a legible copy of your official diploma/transcripts/letter from an accredited institution that shows the area of specialization. If you are unable to attach the required documents, you must email them to ecervantes@ hr.lacounty.gov . Please include the exam number and exam title in your email. Applications received without proof of the required degree(s) or certificate will not be considered as meeting the stated requirements under Option I. Unofficial transcripts will not be accepted to meet the educational requirement. For more information regarding education, please see the Employment Information document on the LA County Jobs website. **To be eligible for California State Bar certification (PTLS), applicants must: Have sat for or registered to sit for the first eligible bar exam. The results of the first eligible bar must not be published at the time of appointment, AND Register as a law student with the California State Bar. When submitting proof of registration for the bar and approval, please log in to the Applicant Community site in the California Bar website and provide a screenshot of the detailed page containing your Application Information and Examination Event Information or a copy of your Admittance Ticket . ***Applicants who qualify under Option 2 will be permitted to participate in the exam. However, their names will be withheld from the list of candidates ("Eligible Register") for hiring consideration until they can produce a copy of their diploma or a copy of official transcripts that clearly show when JD degree was conferred. Additional information on the PTLS program can be found at Practical Training of Law Students -State Bar of California . PROVISIONAL LICENSEES ARE NOT ELIGIBLE TO PARTICIPATE IN THIS EXAMINATION. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS: 2 - Light. This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. Additional Information OUR ASSESSMENT PROCESS: This exam will consist of a structured interview test weighted at 100% , measuring: Professional/Technical Knowledge (General Criminal Case & Statutory Law and Constitutional Principles of California Rules of Professional Conduct as they pertain to Criminal Defense), Critical Thinking, Decision Making Skills, Client Focus, Oral Communication Skills, Listening Skills, Fact Finding, Ethics & Integrity, and Cultural & Individual Sensitivity. Candidates must meet the REQUIREMENTS and achieve a passing score of 70% or higher on the examination in order to be placed on the Eligible Register. NOTE: All notifications including invitation letters will be sent electronically to the email address provided on the application. Please add the below email addresses to your email address book and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. ecervantes@hr.lacounty.gov info@governmentjobs.com talentcentral@shl.com donot-reply@amcatmail.com Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component. If you choose to unsubscribe to electronic notices, you may access your governmentjobs.com profile for a copy of sent electronic notices for this exam. APPLICATION AND FILING INFORMATION : Applications must be filed online only. We must receive your application BEFORE 5:00 p.m., PT, on the last day of filing. Applications submitted by U.S. mail, fax, or in person will not be accepted. Apply online by clicking on the "Apply" green button at the top right of this posting. You can also track the status of your application using this website. Plan to submit your online application well in advance of the deadline. You may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the Requirements to qualify as listed on this job bulletin. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. Important: Please note that all information included in the application materials is subject to verification at any point during the examination and hiring process, including after an appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing verbiage from the Class Specification and Minimum requirements serving as your description of duties will not be sufficient to demonstrate that you meet the requirements. Doing so may result in an incomplete application and you may be disqualified. TEST PREPARATION: Study guides and other test preparation resources are available to help candidates prepare for employment tests. While the guides will help you prepare for the test, we advise you to review all related materials that you deem necessary. An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website at http://hr.lacounty.gov/ . Please click on "Find A Job" and then "Job Search Toolkit." Test preparation information is located under the "Employment Test Assistance" section. ELIGIBILITY INFORMATION : The names of candidates receiving a passing grade in the examination will be placed on the eligible register in the order of their score group for a period of six (6) months. VACANCY INFORMATION : The resulting eligible register will be used to fill vacancies at the Law Offices of the Alternate Public Defender. AVAILABLE SHIFT : Any ___________________________________________________________________________ ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI): The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. TESTING ACCOMMODATION: If you require an accommodation to fairly compete in any part of the assessment process, you will be given the opportunity to make a request when completing your application. Please note, you may be required to submit documentation from a qualified medical provider or other qualified professional to support your request for a testing accommodation. Testing Accommodations Coordinator: TestingAccommodations@hr.lacounty.gov Alternate Teletype Phone: (800) 897-0077 California Relay Services Phone: (800) 735-2922 Contact Name: Elia Cervantes Contact Phone: (213) 738-2037 Contact Email: ecervantes@hr.lacounty .gov Exam Number: 7-9243B-R For detailed information, please click here
Job Summary The Mohave County Office of Procurement is currently recruiting for an Administrative and Central Services Supervisor in Kingman, AZ. The typical hiring salary is $22.58 - $27.78 - DOQ *Current pay range is under review in the upcoming 24-25 Fiscal Year* Performs secondary line supervisory work involved in maintaining the administrative, business and clerically oriented processes of a large office staff within a major department that performs a wide variety of clerical functions. Positions are responsible to a department director or staff level manager/administrator for maintaining the administrative, business and clerically oriented processes of the department. Positions have full supervisory responsibility, independently develop, and implement new procedures and have a major impact on the department's budget and planning processes. Positions assist in establishing office policies and set standards for the interpretation and application of departmental policies as they apply to the office functions. This class is also distinguished because of the level of work it supervises, the responsibility for a number of separate functions, the complexity and impact of the functions, the size and level of the organization and in that it reports directly to a department director or staff level manager/administrator. REPORTS TO Work is performed independently under general direction of a department director or staff level manager/administrator. The employee is expected to exercise initiative and independent judgment in accordance and ensuring compliance with established procedures and regulations. SUPERVISION EXERCISED Directly exercises immediate to general supervision over an assigned staff. Essential Job Functions Supervises, coordinates, directs and participates in the activities of assigned department. Supervises, coordinates and performs a variety of administrative staff work such as: scheduling; maintaining records; reviewing departmental records to ensure compliance to regulations and procedures; assisting in the development and implementation of new or revised procedures; policies and training methods for department; responding to requests for information or services; performing related administrative, planning and research activities; and preparing correspondence, reports, statistical information and may prepare budget materials for budget development and planning. Monitors designated budgets and expenditures, reviews for accuracy, and makes adjustments and revisions as directed; prepares purchase orders and supply requisitions; may monitor receipt of materials and invoices; processes travel claims; oversees financial records. Determines best course of action in the completion of assignments in department including setting priorities. Serves as clerk and maintains official files of minutes, agendas and resolutions of Mohave County commissions and committees supported by the Department; prepares and distributes notices, agendas and supplementary materials, schedules facilities and audio-visual equipment, prepares transcribed minutes and follow-up actions, and video or audio recordings of meetings. Creates and processes letters, newsletters, e-mails, and other documents independently for the department head; provides effective oral and written communication, and maintains relationships with office staff serving the Board of Supervisors, the Clerk of the Board of Supervisors, members of the County commissions and committees supported by the department, other county offices, outside agencies, the public, and the news media; assists in preparing news releases and communication bulletins regarding department activities; edits letters, performance reports, newsletters and any related publications for the department. Instructs personnel on County and departmental personnel rules, policies, and procedures; serves as departmental liaison to County human resources; maintains strict confidentiality of personnel information processed as part of regular departmental business. Completes performance evaluations; may make hiring recommendations; recommends disciplinary actions; approves vacations and time off; prepares work schedules and assignments; supervises the activities of assigned personnel; audits files and monitors reports and recordkeeping activities filed by assigned personnel for completeness, accuracy, and adherence to and ensuring compliance to policies, procedures, rules and regulations of department; instructs personnel on departmental policies, procedures and techniques; and provides training. Assists and instructs assigned personnel in the resolution of difficult problems and situations. Assists general public in the resolution of difficult problems and situations. Assists in and coordinates activities and programs with other county departments. Prepares, complete, accurate and timely reports, records and logs. May perform any duties and responsibilities of department as required. Communicates and acts in a professional manner with the public, co-workers, and work contacts. As assigned to Central Services ( may include any and/or all of the essential functions above) : Supervises Central Services Division with county-wide surplus and materials management, telecommunications, and mail distribution, which includes switchboard operation, cell phone plan management, cell phone technical support coordination, postage application and tracking, surplus auction, shipping and receiving, mail and package distribution, and internal cost allocations. Serves as back-up for Central Services Division. Supervises the County cell phones working directly or indirectly with contracted vendor to activate, deactivate, and troubleshoot mobile service issues. Assists customers in determining the most appropriate mail service for their needs and to maximize postage discounts. Solve problems such as tracking lost mail, researching incorrectly addressed mail and redirecting it to the appropriate party, and working with customers and vendors to resolve issues. Serves as liaison with vendor(s) in determining upgrades and repairs and ensures all mail distribution equipment is appropriately supplied by vendor(s) in accordance with contract(s). Troubleshoots and coordinates with vendor(s) regarding basic repair issues, as appropriate. Coordinates inside and outside courier operations which includes determining the locations and frequencies to be included in routes. Operates and instructs staff in the use of mail equipment including high-tech inserter, computerized postage meter with scale and bar code reader, and an automatic bundling and inserting machine. Reviews reports on mail distribution activities including mail processed and financial reports to ensure accuracy and adjust, as needed, which require intermediate analytical application. Develop and manage the Procurement / Central Services Budget in conjunction with the Director, may review and approve expenditures, tracks actual expenditures. Prepares detailed financial and statistical reports, long-range planning documents, and other reports or documents as needed. Generates, maintains, and prepares all Procurement / Central Services financial reports required for the Finance Department, audits and any other financial/budget reports required by outside agencies. Act as fiscal liaison between the Department and other County departments. Schedule travel and training for Contracting and Central Services Divisions as needed. Evaluates operations and makes recommendations for efficient central service processing methods. Witnesses and documents formal bid openings. Assists vendors with vendor registration and maintains phone, mail, contact with vendors and their representatives. Reviews and files Department requests for Board of Supervisors actions, including resolution adoption; acts as Department liaison to the Clerk of the Board. SECONDARY JOB FUNCTIONS Performs related work as required. Performs special assignments as requested. Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures. Minimum Qualifications High School Diploma/GED (General Education Degree). Three (3) years progressively responsible experience in the performance of advanced/specialized level work as an Office Assistant Senior or Office Specialist in assigned or related department or three (3) years progressively responsible advanced level clerical/technician work experience specific or related to assigned department. One (1) year first line supervisory experience. OR an equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications. SPECIAL JOB REQUIREMENT Must possess a valid driver’s license for operation of motor vehicles on Arizona roads at the start of employment and maintain said license while employed in this position. Provide acceptable driving history at no cost to the County. A requirement of proficiency to type 60 words per minute (wpm) may be necessary. PREFERRED SPECIAL REQUIREMENT "AS ASSIGNED TO CENTRAL SERVICES" Bachelor’s degree in Public Administration, Business Administration, Financial Management, or a closely related field. Knowledge, Skills & Abilities Knowledge of: Administrative rules and regulations and the policies and procedures of federal, state and county requirements utilized in the assigned department. Organization of the department. Modern office practices, procedures, and equipment. Index and filing systems. General finance and accounting principles. Effective telephone and audio/visual conferencing techniques. English, grammar, punctuation, and spelling. Principles of Internet research. MS Word, Excel, and PowerPoint software applications; Adobe Acrobat software; database software; Internet social media for news releases; e-mail, calendar, and task scheduling software applications. Mohave County Personnel Policies and Procedures, and Department Regulation. Skill in: Courtesy and tact in dealing with the public and public officials. Mathematics to perform calculations and general accounting procedures. Principles and practices of leadership, supervision, and training. Effectively operating modern office machines as necessary to include typewriters, calculators, copiers, fax machines, Internet enabled telephones, audio/video conferencing equipment and skill in utilizing computer hardware and software including personal computers, tablets, handheld computers, and scanners. Establishing and maintaining effective file systems. Performing research and compile information from a variety of sources. Ability to: Exhibit and instruct strong customer-service skills and strong team orientation. Set priorities, assign, schedule, train, supervise, audit, and evaluate work activities and to persuade assigned personnel effectively. Understand, interpret, and apply pertinent federal, state and local rules, regulations, procedures and policies of assigned department. Maintain confidentiality of privileged and sensitive information. Work independently. Perform and coordinate department purchases and expense reconciliation, research and implement methods to save costs, interpret financial data, estimate expenses, and prepare and track budgets. Hold staff meetings and collaborate with other departments to facilitate efficient work flow. Develop appropriate, effective, and efficient methods of completing assignments. Follow complex oral and written instructions and communicate clearly and concisely, both orally and in writing. Establish and maintain cooperative working relationships with those contacted in the course of work. Prepare clear, concise, grammatically correct (including punctuation and spelling), letters, memos, minutes, and other written documents. Exercise independent thinking and good judgment. Comply with Mohave County Personnel Policies and Procedures, and Department Regulations. Perform the essential functions of the job specifications with or without a reasonable accommodation.
Mar 08, 2024
Full Time
Job Summary The Mohave County Office of Procurement is currently recruiting for an Administrative and Central Services Supervisor in Kingman, AZ. The typical hiring salary is $22.58 - $27.78 - DOQ *Current pay range is under review in the upcoming 24-25 Fiscal Year* Performs secondary line supervisory work involved in maintaining the administrative, business and clerically oriented processes of a large office staff within a major department that performs a wide variety of clerical functions. Positions are responsible to a department director or staff level manager/administrator for maintaining the administrative, business and clerically oriented processes of the department. Positions have full supervisory responsibility, independently develop, and implement new procedures and have a major impact on the department's budget and planning processes. Positions assist in establishing office policies and set standards for the interpretation and application of departmental policies as they apply to the office functions. This class is also distinguished because of the level of work it supervises, the responsibility for a number of separate functions, the complexity and impact of the functions, the size and level of the organization and in that it reports directly to a department director or staff level manager/administrator. REPORTS TO Work is performed independently under general direction of a department director or staff level manager/administrator. The employee is expected to exercise initiative and independent judgment in accordance and ensuring compliance with established procedures and regulations. SUPERVISION EXERCISED Directly exercises immediate to general supervision over an assigned staff. Essential Job Functions Supervises, coordinates, directs and participates in the activities of assigned department. Supervises, coordinates and performs a variety of administrative staff work such as: scheduling; maintaining records; reviewing departmental records to ensure compliance to regulations and procedures; assisting in the development and implementation of new or revised procedures; policies and training methods for department; responding to requests for information or services; performing related administrative, planning and research activities; and preparing correspondence, reports, statistical information and may prepare budget materials for budget development and planning. Monitors designated budgets and expenditures, reviews for accuracy, and makes adjustments and revisions as directed; prepares purchase orders and supply requisitions; may monitor receipt of materials and invoices; processes travel claims; oversees financial records. Determines best course of action in the completion of assignments in department including setting priorities. Serves as clerk and maintains official files of minutes, agendas and resolutions of Mohave County commissions and committees supported by the Department; prepares and distributes notices, agendas and supplementary materials, schedules facilities and audio-visual equipment, prepares transcribed minutes and follow-up actions, and video or audio recordings of meetings. Creates and processes letters, newsletters, e-mails, and other documents independently for the department head; provides effective oral and written communication, and maintains relationships with office staff serving the Board of Supervisors, the Clerk of the Board of Supervisors, members of the County commissions and committees supported by the department, other county offices, outside agencies, the public, and the news media; assists in preparing news releases and communication bulletins regarding department activities; edits letters, performance reports, newsletters and any related publications for the department. Instructs personnel on County and departmental personnel rules, policies, and procedures; serves as departmental liaison to County human resources; maintains strict confidentiality of personnel information processed as part of regular departmental business. Completes performance evaluations; may make hiring recommendations; recommends disciplinary actions; approves vacations and time off; prepares work schedules and assignments; supervises the activities of assigned personnel; audits files and monitors reports and recordkeeping activities filed by assigned personnel for completeness, accuracy, and adherence to and ensuring compliance to policies, procedures, rules and regulations of department; instructs personnel on departmental policies, procedures and techniques; and provides training. Assists and instructs assigned personnel in the resolution of difficult problems and situations. Assists general public in the resolution of difficult problems and situations. Assists in and coordinates activities and programs with other county departments. Prepares, complete, accurate and timely reports, records and logs. May perform any duties and responsibilities of department as required. Communicates and acts in a professional manner with the public, co-workers, and work contacts. As assigned to Central Services ( may include any and/or all of the essential functions above) : Supervises Central Services Division with county-wide surplus and materials management, telecommunications, and mail distribution, which includes switchboard operation, cell phone plan management, cell phone technical support coordination, postage application and tracking, surplus auction, shipping and receiving, mail and package distribution, and internal cost allocations. Serves as back-up for Central Services Division. Supervises the County cell phones working directly or indirectly with contracted vendor to activate, deactivate, and troubleshoot mobile service issues. Assists customers in determining the most appropriate mail service for their needs and to maximize postage discounts. Solve problems such as tracking lost mail, researching incorrectly addressed mail and redirecting it to the appropriate party, and working with customers and vendors to resolve issues. Serves as liaison with vendor(s) in determining upgrades and repairs and ensures all mail distribution equipment is appropriately supplied by vendor(s) in accordance with contract(s). Troubleshoots and coordinates with vendor(s) regarding basic repair issues, as appropriate. Coordinates inside and outside courier operations which includes determining the locations and frequencies to be included in routes. Operates and instructs staff in the use of mail equipment including high-tech inserter, computerized postage meter with scale and bar code reader, and an automatic bundling and inserting machine. Reviews reports on mail distribution activities including mail processed and financial reports to ensure accuracy and adjust, as needed, which require intermediate analytical application. Develop and manage the Procurement / Central Services Budget in conjunction with the Director, may review and approve expenditures, tracks actual expenditures. Prepares detailed financial and statistical reports, long-range planning documents, and other reports or documents as needed. Generates, maintains, and prepares all Procurement / Central Services financial reports required for the Finance Department, audits and any other financial/budget reports required by outside agencies. Act as fiscal liaison between the Department and other County departments. Schedule travel and training for Contracting and Central Services Divisions as needed. Evaluates operations and makes recommendations for efficient central service processing methods. Witnesses and documents formal bid openings. Assists vendors with vendor registration and maintains phone, mail, contact with vendors and their representatives. Reviews and files Department requests for Board of Supervisors actions, including resolution adoption; acts as Department liaison to the Clerk of the Board. SECONDARY JOB FUNCTIONS Performs related work as required. Performs special assignments as requested. Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures. Minimum Qualifications High School Diploma/GED (General Education Degree). Three (3) years progressively responsible experience in the performance of advanced/specialized level work as an Office Assistant Senior or Office Specialist in assigned or related department or three (3) years progressively responsible advanced level clerical/technician work experience specific or related to assigned department. One (1) year first line supervisory experience. OR an equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications. SPECIAL JOB REQUIREMENT Must possess a valid driver’s license for operation of motor vehicles on Arizona roads at the start of employment and maintain said license while employed in this position. Provide acceptable driving history at no cost to the County. A requirement of proficiency to type 60 words per minute (wpm) may be necessary. PREFERRED SPECIAL REQUIREMENT "AS ASSIGNED TO CENTRAL SERVICES" Bachelor’s degree in Public Administration, Business Administration, Financial Management, or a closely related field. Knowledge, Skills & Abilities Knowledge of: Administrative rules and regulations and the policies and procedures of federal, state and county requirements utilized in the assigned department. Organization of the department. Modern office practices, procedures, and equipment. Index and filing systems. General finance and accounting principles. Effective telephone and audio/visual conferencing techniques. English, grammar, punctuation, and spelling. Principles of Internet research. MS Word, Excel, and PowerPoint software applications; Adobe Acrobat software; database software; Internet social media for news releases; e-mail, calendar, and task scheduling software applications. Mohave County Personnel Policies and Procedures, and Department Regulation. Skill in: Courtesy and tact in dealing with the public and public officials. Mathematics to perform calculations and general accounting procedures. Principles and practices of leadership, supervision, and training. Effectively operating modern office machines as necessary to include typewriters, calculators, copiers, fax machines, Internet enabled telephones, audio/video conferencing equipment and skill in utilizing computer hardware and software including personal computers, tablets, handheld computers, and scanners. Establishing and maintaining effective file systems. Performing research and compile information from a variety of sources. Ability to: Exhibit and instruct strong customer-service skills and strong team orientation. Set priorities, assign, schedule, train, supervise, audit, and evaluate work activities and to persuade assigned personnel effectively. Understand, interpret, and apply pertinent federal, state and local rules, regulations, procedures and policies of assigned department. Maintain confidentiality of privileged and sensitive information. Work independently. Perform and coordinate department purchases and expense reconciliation, research and implement methods to save costs, interpret financial data, estimate expenses, and prepare and track budgets. Hold staff meetings and collaborate with other departments to facilitate efficient work flow. Develop appropriate, effective, and efficient methods of completing assignments. Follow complex oral and written instructions and communicate clearly and concisely, both orally and in writing. Establish and maintain cooperative working relationships with those contacted in the course of work. Prepare clear, concise, grammatically correct (including punctuation and spelling), letters, memos, minutes, and other written documents. Exercise independent thinking and good judgment. Comply with Mohave County Personnel Policies and Procedures, and Department Regulations. Perform the essential functions of the job specifications with or without a reasonable accommodation.
CITY OF SANTA ANA, CA
Santa Ana, California, United States
Description The City of Santa Ana is looking for individuals who are results-oriented, possess great attitude, demonstrate creativity and innovation, work efficiently, show a record of success and have a passion for public service. Having highly talented employees provides the best service to our community. The City of Santa Ana is currently accepting applications for the Administrative/ Senior Administrative Internship program. The internship requires up to 19 hours of work per week. The program seeks dedicated students who, through their academic achievement and employment history, have demonstrated high potential for an administrative career in local government. It offers undergraduate students the opportunity to understand and gain experience working for a government agency. Graduates of the Administrative Internship Program have gone on to successful careers as professionals in a variety of public service agencies. There are currently vacancies in the City Clerk's Office, Planning and Building Department, and Public Works Department. Applicants from this recruitment may also be used for future vacancies in any department within the City. PLEASE ATTACH OR INCLUDE THE FOLLOWING DOCUMENTS TO YOUR ONLINE APPLICATION. IF YOU DO NOT ATTACH, YOUR APPLICATION WILL BE CONSIDERED INCOMPLETE: References - List names, addresses, and phone numbers of three references, one of which must be a current or former professor (you may list these in the "References" section of the application or attach a list) Proof of current school enrollment in an accredited curriculum. Please attach a copy of your unofficial transcripts which lists your name, your school's name, your major, and the classes in which you are CURRENTLY/ACTIVELY enrolled. ( i.e. Spring 2024 semester/quarter ) Essential Functions Include But Are Not Limited To CITYWIDE TYPICAL DUTIES INCLUDE: Conduct surveys, research, data input, and data analysis utilizing Excel, Word and PowerPoint. Prepare informational material for public presentations. May prepare financial data reports and other related reports as requested. Special projects as assigned. IF ASSIGNED TO THE PLANNING AND BUILDING AGENCY, DUTIES MAY ALSO INCLUDE: Assists members of management and technical staff by performing basic administrative assignments Prepares a wide variety of written materials, including correspondence, reports, surveys, visual aides, procedure guides, and instructions Answers requests for information Review and revise Planning and Building webpages, electronic forms, and informational material Assist with record management, general office duties, and a variety of research projects May review minor planning applications, projects, and post site inspection notices Provide support for agency policies and program development Special projects as assigned IF ASSIGNED TO THE CITY MANAGER'S OFFICE, DUTIES MAY ALSO INCLUDE: Develops, manages, and implements social media posts and content across various platforms Responds with courtesy and professionalism to inquiries and requests for information from members of the public throughout various social media platforms Assists with preparing creative materials such as monthly newsletters, media advisories and press releases, reports, social media postings and other marketing materials Monitors social media platforms for trending topics, ideas, feedback, and content Implements outreach strategies and promotional campaigns to spread awareness about city programs and resources through various platforms IF ASSIGNED TO COMMUNITY DEVELOPMENT AGENCY, DUTIES MAY ALSO INCLUDE: Greet walk in customers with general questions about the housing assistance program Answer incoming calls in a professional and courteous manner Prepare Housing Authority packets Request Duplication services IF ASSIGNED TO CITY CLERK'S OFFICE, DUTIES MAY ALSO INCLUDE: Greet and assist walk-in customers Answer incoming calls and requests for information Perform pre- and post-City Council meeting duties (set-up, clean-up, record filing, etc.) Utilize various software systems (Laserfiche, OneMeeting) IF ASSIGNED TO PARKS, RECREATION, AND COMMUNITY SERVICES AGENCY, DUTIES MAY ALSO INCLUDE: Assist with data input from participants who enroll in City’s programming Handles updates to Computer software - Civic Rec Helps answer phones and emails to provide information to the public Helps handle recruitment with the Aquatics team - tracking sheets for the participants for the hiring process CHARACTERISTICS OF SUCCESSFUL PERFORMERS Candidates shall have a strong interest in local government; be at ease in dealing with the public and handling complaints from residents with tact and diplomacy; be detail-oriented, organized, have good time-management skills within a vibrant work environment and seek answers should none be obvious. Candidates must be flexible, have good verbal and written communication skills, computer skills and work well with others and with minimal supervision. Minimum Qualifications Current enrollment in a college or university generally at an undergraduate level with a current GPA of 2.5 or higher. Strong computer skills and knowledge of software programs, such as Microsoft Word, Excel, and PowerPoint. Ability to work up to 19 hours per week which may include weekends, hours may vary. Some positions may require possession and retention of a valid California Class C driver's license. Prior to appointment, interns assigned to the Police Department will be required to complete and pass a thorough police background investigation. Bilingual fluency in English and Spanish or Vietnamese is highly desirable. Selection Process Applicants are required to complete and submit a City application form and answer the supplemental questions online. Resumes or faxed copies will not be accepted in lieu of the City online application. To apply, click on the "Apply" link located at the top of this page. New users must create an account first. Click on this link for instructions on how to set up your account and apply for the first time: Online Employment Application Guide . PLEASE ATTACH OR INCLUDE THE FOLLOWING DOCUMENTS TO YOUR ONLINE APPLICATION. IF YOU DO NOT ATTACH, YOUR APPLICATION WILL BE CONSIDERED INCOMPLETE: References - List names, addresses and phone numbers of three references (you may list these in the "References" section of the application or attach a list) Unofficial Transcripts showing you are currently enrolled in a college or university (Freshman or Sophomore level). Your transcripts MUST list your name, your school's name, the classes in which you are enrolled for the Spring 2024 semester/quarter , and your current GPA). The Human Resources Department will review all applications and materials submitted. Those candidates who possess the most pertinent qualifications may be invited for an oral interview by the hiring department. If you have any questions related to the application, please contact the Recruitment Team at (714) 647-5001, or by email at Careers@santa-ana.org Candidates given a job offer will be required to pass a medical exam and a background records check. The City of Santa Ana is an equal opportunity employer. If you consider yourself a person with a disability, you may contact us regarding providing reasonable accommodation. Part-Time employees accrue paid sick leave at the rate of one (1) hour of paid sick leave for every thirty (30) hours worked up to a maximum accrual of 6 days or 48 hours. Employees are eligible to use 3 days or 24 hours of accrued paid sick leave in a 12-month period. For additional information please visit the Department of Industrial Relations Website: www.dir.ca.gov/dlse/Paid_Sick_Leave.htm Closing Date/Time:
Mar 07, 2024
Description The City of Santa Ana is looking for individuals who are results-oriented, possess great attitude, demonstrate creativity and innovation, work efficiently, show a record of success and have a passion for public service. Having highly talented employees provides the best service to our community. The City of Santa Ana is currently accepting applications for the Administrative/ Senior Administrative Internship program. The internship requires up to 19 hours of work per week. The program seeks dedicated students who, through their academic achievement and employment history, have demonstrated high potential for an administrative career in local government. It offers undergraduate students the opportunity to understand and gain experience working for a government agency. Graduates of the Administrative Internship Program have gone on to successful careers as professionals in a variety of public service agencies. There are currently vacancies in the City Clerk's Office, Planning and Building Department, and Public Works Department. Applicants from this recruitment may also be used for future vacancies in any department within the City. PLEASE ATTACH OR INCLUDE THE FOLLOWING DOCUMENTS TO YOUR ONLINE APPLICATION. IF YOU DO NOT ATTACH, YOUR APPLICATION WILL BE CONSIDERED INCOMPLETE: References - List names, addresses, and phone numbers of three references, one of which must be a current or former professor (you may list these in the "References" section of the application or attach a list) Proof of current school enrollment in an accredited curriculum. Please attach a copy of your unofficial transcripts which lists your name, your school's name, your major, and the classes in which you are CURRENTLY/ACTIVELY enrolled. ( i.e. Spring 2024 semester/quarter ) Essential Functions Include But Are Not Limited To CITYWIDE TYPICAL DUTIES INCLUDE: Conduct surveys, research, data input, and data analysis utilizing Excel, Word and PowerPoint. Prepare informational material for public presentations. May prepare financial data reports and other related reports as requested. Special projects as assigned. IF ASSIGNED TO THE PLANNING AND BUILDING AGENCY, DUTIES MAY ALSO INCLUDE: Assists members of management and technical staff by performing basic administrative assignments Prepares a wide variety of written materials, including correspondence, reports, surveys, visual aides, procedure guides, and instructions Answers requests for information Review and revise Planning and Building webpages, electronic forms, and informational material Assist with record management, general office duties, and a variety of research projects May review minor planning applications, projects, and post site inspection notices Provide support for agency policies and program development Special projects as assigned IF ASSIGNED TO THE CITY MANAGER'S OFFICE, DUTIES MAY ALSO INCLUDE: Develops, manages, and implements social media posts and content across various platforms Responds with courtesy and professionalism to inquiries and requests for information from members of the public throughout various social media platforms Assists with preparing creative materials such as monthly newsletters, media advisories and press releases, reports, social media postings and other marketing materials Monitors social media platforms for trending topics, ideas, feedback, and content Implements outreach strategies and promotional campaigns to spread awareness about city programs and resources through various platforms IF ASSIGNED TO COMMUNITY DEVELOPMENT AGENCY, DUTIES MAY ALSO INCLUDE: Greet walk in customers with general questions about the housing assistance program Answer incoming calls in a professional and courteous manner Prepare Housing Authority packets Request Duplication services IF ASSIGNED TO CITY CLERK'S OFFICE, DUTIES MAY ALSO INCLUDE: Greet and assist walk-in customers Answer incoming calls and requests for information Perform pre- and post-City Council meeting duties (set-up, clean-up, record filing, etc.) Utilize various software systems (Laserfiche, OneMeeting) IF ASSIGNED TO PARKS, RECREATION, AND COMMUNITY SERVICES AGENCY, DUTIES MAY ALSO INCLUDE: Assist with data input from participants who enroll in City’s programming Handles updates to Computer software - Civic Rec Helps answer phones and emails to provide information to the public Helps handle recruitment with the Aquatics team - tracking sheets for the participants for the hiring process CHARACTERISTICS OF SUCCESSFUL PERFORMERS Candidates shall have a strong interest in local government; be at ease in dealing with the public and handling complaints from residents with tact and diplomacy; be detail-oriented, organized, have good time-management skills within a vibrant work environment and seek answers should none be obvious. Candidates must be flexible, have good verbal and written communication skills, computer skills and work well with others and with minimal supervision. Minimum Qualifications Current enrollment in a college or university generally at an undergraduate level with a current GPA of 2.5 or higher. Strong computer skills and knowledge of software programs, such as Microsoft Word, Excel, and PowerPoint. Ability to work up to 19 hours per week which may include weekends, hours may vary. Some positions may require possession and retention of a valid California Class C driver's license. Prior to appointment, interns assigned to the Police Department will be required to complete and pass a thorough police background investigation. Bilingual fluency in English and Spanish or Vietnamese is highly desirable. Selection Process Applicants are required to complete and submit a City application form and answer the supplemental questions online. Resumes or faxed copies will not be accepted in lieu of the City online application. To apply, click on the "Apply" link located at the top of this page. New users must create an account first. Click on this link for instructions on how to set up your account and apply for the first time: Online Employment Application Guide . PLEASE ATTACH OR INCLUDE THE FOLLOWING DOCUMENTS TO YOUR ONLINE APPLICATION. IF YOU DO NOT ATTACH, YOUR APPLICATION WILL BE CONSIDERED INCOMPLETE: References - List names, addresses and phone numbers of three references (you may list these in the "References" section of the application or attach a list) Unofficial Transcripts showing you are currently enrolled in a college or university (Freshman or Sophomore level). Your transcripts MUST list your name, your school's name, the classes in which you are enrolled for the Spring 2024 semester/quarter , and your current GPA). The Human Resources Department will review all applications and materials submitted. Those candidates who possess the most pertinent qualifications may be invited for an oral interview by the hiring department. If you have any questions related to the application, please contact the Recruitment Team at (714) 647-5001, or by email at Careers@santa-ana.org Candidates given a job offer will be required to pass a medical exam and a background records check. The City of Santa Ana is an equal opportunity employer. If you consider yourself a person with a disability, you may contact us regarding providing reasonable accommodation. Part-Time employees accrue paid sick leave at the rate of one (1) hour of paid sick leave for every thirty (30) hours worked up to a maximum accrual of 6 days or 48 hours. Employees are eligible to use 3 days or 24 hours of accrued paid sick leave in a 12-month period. For additional information please visit the Department of Industrial Relations Website: www.dir.ca.gov/dlse/Paid_Sick_Leave.htm Closing Date/Time:
Sacramento County, CA
Sacramento, California, United States
The Position Come join one of Forbes Magazine's Best Employers ! This is a continuous filing exam. Next filing cut-offs are at 5:00 pm on: 10/10/23, 11/6/23, 12/6/23, 1/8/24, 2/5/24, 3/4/24, 4/2/24, 5/6/24, 6/3/24 Under close supervision, Election Clerks perform a variety of routine administrative support tasks related to the registration of voters and administration of elections. All Election Clerk positions are temporary intermittent positions, which are limited to 1560 hours worked per year. Election Clerks may be assigned to full-time and/or part-time hours, not to exceed 1560 hours worked. Examples of Knowledge and Abilities Knowledge Of: Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, databases, and other specialized applications related to area of assignment Efficient file maintenance and organization Standard warehouse safety procedures Basic mathematics; including addition, subtraction, multiplication, division, and fractions English usage, spelling, grammar, and punctuation Ability To: Read and compare handwritten signatures rapidly and accurately File documents accurately and rapidly; alphabetically, chronologically, or numerically Operate modern office equipment such as copy machines, computers, voting machines, and fax machines Understand and explain routine policy, procedure, and law to the general public Follow written and verbal instructions Read, write and speak English at a level necessary for satisfactory job performance Develop and maintain cooperative, effective working relationships with others Communicate courteously, clearly and concisely, both verbally and in writing Employment Qualifications Minimum Qualifications: Six months of full-time paid or volunteer experience including customer relations, data entry, giving and receiving information on a daily basis, and/or general recordkeeping. Note: If the word “experience” is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. GENERAL QUALIFICATIONS Criminal History and Background Checks: The County may access criminal history information on candidates who have accepted a conditional offer of appointment for this class consistent with the provisions of Board of Supervisors Resolution No. 82-602, Personnel Policies, and applicable federal and state laws. The County shall not consider for employment any candidate who has been convicted of a felony or misdemeanor that relates to or impacts the candidate’s ability to perform the job duties of this class unless it is determined that mitigating circumstances exist. For purposes of accessing criminal history information, the candidate will be fingerprinted. A subsequent arrest notification may be obtained. The County may also conduct a background check on the candidate prior to appointment to a position within this class. The background check may include personal and professional reference checks, credit history checks where authorized by Labor Code section 1024.5, Social Security Number verification, professional license/registration verification, military service information and driving history. Information obtained in the course of this background check will be considered by the appointing authority in the selection process. In obtaining such information, the County will comply with applicable consent and disclosure practices in the Fair Credit Reporting Act and the California Investigative Consumer Reporting Agencies Act. License Requirement: A valid California Driver License, Class C or higher, may be required at the time of appointment. Failure to obtain or maintain the appropriate California Driver License may constitute cause for personnel action in accordance with Civil Service Rules or applicable bargaining agreement. Individuals who do not meet this requirement due to disability will be reviewed on a case-by-case basis. Forklift Certification: Some positions in this class require the incumbent to obtain and maintain a valid forklift certification. Selective Certification: Some positions in this class may require the ability to speak, read, write and/or translate in a language other than standard English. Where required, these special skills may be used in performing such tasks as the following: Gives information either by telephone or in person regarding registration and voting requirements or departmental services to persons whose understanding of standard English is limited. Assists in proofreading translated materials. Physical Requirements: Some positions in this class may be required to lift materials weighing up to 50 pounds from floor to approximately four (4) feet above floor level with assistance as needed. Individuals who do not meet this requirement due to disability will be reviewed on a case-by-case basis. Working Conditions: Positions in this class require the incumbents to: Work weekends, holidays, and non-routine hours during peak operating times. Work irregular hours and extended shifts during election cycles. Probationary Period: Positions in this class are temporary; there is no probationary period. Application and Testing Information APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email EmployOffice@Saccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered. Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: www.saccountyjobs.net EMPLOYEE BENEFITS As an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP). GENERAL BENEFITS: Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net. TEMPORARY POSITIONS: Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions. SALARY STEP INCREASES: The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained. PAY: All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty. VACATION: Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days. HOLIDAYS: 14.5 holidays per year as recognized. SICK LEAVE: Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit. PARENTAL LEAVE: Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations. TUITION REIMBURSEMENT: Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement. RETIREMENT: Social Security and Sacramento County Employees' Retirement System coverage. HEALTH INSURANCE: The County offers a variety of health plan design options to fit individual needs. DENTAL INSURANCE: The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person. LIFE INSURANCE: The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction. DEFERRED COMPENSATION: The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal. EMPLOYEE ASSISTANCE PROGRAM: The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as: Legal Advice/Difficult Decisions Marriage or Family Relationships Financial or Credit Worries/Elder Care Alcohol and Drug Abuse WELLNESS INCENTIVE PROGRAM: The County will recognize and award time off to eligible employees who maintain an excellent attendance record. FLEXIBLE SPENDING ACCOUNT: The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses. DEPENDENT CARE REIMBURSEMENT ACCOUNT: Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. MEDICAL REIMBURSEMENT ACCOUNT: The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan. WORKERS' COMPENSATION: In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California. SACRAMENTO CREDIT UNION: The credit union offers loan facilities and systematic saving plans through payroll deduction. SELECTION AND PLACEMENT Sacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age. Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations. FOR APPLICANTS WITH DISABILITIES ONLY: Every effort is made to provide reasonable accommodations to disabled applicants such as in the selection of test sites, aides, or other equipment which permits the disabled applicants to compete in the examination process. Applicants with disabilities requesting an applicable ADA testing accommodation must complete a Reasonable Accommodation Request Form filled out and signed by the applicant and their doctor. This form must be submitted to the Disability Compliance Office, 700 H Street, Room 5720, Sacramento, CA 95814, by the cut-off date or final filing date as listed in this job announcement. Download the Reasonable Accommodation Request Form by clicking here or contact by mail or in person the Sacramento County Employment Services Division or Disability Compliance Office. MINIMUM QUALIFICATIONS: Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification. "Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. PROMOTIONAL EXAMINATIONS: If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications. OPEN EXAMINATIONS: Any person who meets the minimum qualifications may apply. CONTINUOUS FILING EXAMINATIONS: Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received. ELIGIBLE LISTS: Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists. EXAMINATION RATINGS: Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director. APPEAL PROCESS: Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination. Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) 874-5586 . Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate. FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx OTHER INFORMATION VETERAN'S PREFERENCE: Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes. "Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service. Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty. CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT: As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment. CONFLICT OF INTEREST CODE: Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest. CONCURRENT EMPLOYMENT: No employee may concurrently occupy more than one County position. SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION): Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that: Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and The certification of eligibles who possess special skills have been approved by the Civil Service Commission. PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING: The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant. DRIVER LICENSE: Possession of a valid California Driver License may be required for some positions. PROBATIONARY PERIOD: Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months. AGENCY SHOP/FAIR SHARE FEE: Some positions require, as a condition of continued employment, that the person either: 1. Become a union member; 2. Pay a fair share fee to the union; or, 3. Meet specific requirements under which an equivalent amount must be paid to a charity. FINGERPRINTING AND CRIMINAL RECORD CHECKS: Fingerprinting and criminal record checks are required for some positions. Closing Date/Time: 6/3/2024 5:00 PM Pacific
Mar 07, 2024
The Position Come join one of Forbes Magazine's Best Employers ! This is a continuous filing exam. Next filing cut-offs are at 5:00 pm on: 10/10/23, 11/6/23, 12/6/23, 1/8/24, 2/5/24, 3/4/24, 4/2/24, 5/6/24, 6/3/24 Under close supervision, Election Clerks perform a variety of routine administrative support tasks related to the registration of voters and administration of elections. All Election Clerk positions are temporary intermittent positions, which are limited to 1560 hours worked per year. Election Clerks may be assigned to full-time and/or part-time hours, not to exceed 1560 hours worked. Examples of Knowledge and Abilities Knowledge Of: Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, databases, and other specialized applications related to area of assignment Efficient file maintenance and organization Standard warehouse safety procedures Basic mathematics; including addition, subtraction, multiplication, division, and fractions English usage, spelling, grammar, and punctuation Ability To: Read and compare handwritten signatures rapidly and accurately File documents accurately and rapidly; alphabetically, chronologically, or numerically Operate modern office equipment such as copy machines, computers, voting machines, and fax machines Understand and explain routine policy, procedure, and law to the general public Follow written and verbal instructions Read, write and speak English at a level necessary for satisfactory job performance Develop and maintain cooperative, effective working relationships with others Communicate courteously, clearly and concisely, both verbally and in writing Employment Qualifications Minimum Qualifications: Six months of full-time paid or volunteer experience including customer relations, data entry, giving and receiving information on a daily basis, and/or general recordkeeping. Note: If the word “experience” is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. GENERAL QUALIFICATIONS Criminal History and Background Checks: The County may access criminal history information on candidates who have accepted a conditional offer of appointment for this class consistent with the provisions of Board of Supervisors Resolution No. 82-602, Personnel Policies, and applicable federal and state laws. The County shall not consider for employment any candidate who has been convicted of a felony or misdemeanor that relates to or impacts the candidate’s ability to perform the job duties of this class unless it is determined that mitigating circumstances exist. For purposes of accessing criminal history information, the candidate will be fingerprinted. A subsequent arrest notification may be obtained. The County may also conduct a background check on the candidate prior to appointment to a position within this class. The background check may include personal and professional reference checks, credit history checks where authorized by Labor Code section 1024.5, Social Security Number verification, professional license/registration verification, military service information and driving history. Information obtained in the course of this background check will be considered by the appointing authority in the selection process. In obtaining such information, the County will comply with applicable consent and disclosure practices in the Fair Credit Reporting Act and the California Investigative Consumer Reporting Agencies Act. License Requirement: A valid California Driver License, Class C or higher, may be required at the time of appointment. Failure to obtain or maintain the appropriate California Driver License may constitute cause for personnel action in accordance with Civil Service Rules or applicable bargaining agreement. Individuals who do not meet this requirement due to disability will be reviewed on a case-by-case basis. Forklift Certification: Some positions in this class require the incumbent to obtain and maintain a valid forklift certification. Selective Certification: Some positions in this class may require the ability to speak, read, write and/or translate in a language other than standard English. Where required, these special skills may be used in performing such tasks as the following: Gives information either by telephone or in person regarding registration and voting requirements or departmental services to persons whose understanding of standard English is limited. Assists in proofreading translated materials. Physical Requirements: Some positions in this class may be required to lift materials weighing up to 50 pounds from floor to approximately four (4) feet above floor level with assistance as needed. Individuals who do not meet this requirement due to disability will be reviewed on a case-by-case basis. Working Conditions: Positions in this class require the incumbents to: Work weekends, holidays, and non-routine hours during peak operating times. Work irregular hours and extended shifts during election cycles. Probationary Period: Positions in this class are temporary; there is no probationary period. Application and Testing Information APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email EmployOffice@Saccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered. Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: www.saccountyjobs.net EMPLOYEE BENEFITS As an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP). GENERAL BENEFITS: Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net. TEMPORARY POSITIONS: Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions. SALARY STEP INCREASES: The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained. PAY: All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty. VACATION: Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days. HOLIDAYS: 14.5 holidays per year as recognized. SICK LEAVE: Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit. PARENTAL LEAVE: Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations. TUITION REIMBURSEMENT: Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement. RETIREMENT: Social Security and Sacramento County Employees' Retirement System coverage. HEALTH INSURANCE: The County offers a variety of health plan design options to fit individual needs. DENTAL INSURANCE: The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person. LIFE INSURANCE: The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction. DEFERRED COMPENSATION: The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal. EMPLOYEE ASSISTANCE PROGRAM: The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as: Legal Advice/Difficult Decisions Marriage or Family Relationships Financial or Credit Worries/Elder Care Alcohol and Drug Abuse WELLNESS INCENTIVE PROGRAM: The County will recognize and award time off to eligible employees who maintain an excellent attendance record. FLEXIBLE SPENDING ACCOUNT: The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses. DEPENDENT CARE REIMBURSEMENT ACCOUNT: Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. MEDICAL REIMBURSEMENT ACCOUNT: The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan. WORKERS' COMPENSATION: In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California. SACRAMENTO CREDIT UNION: The credit union offers loan facilities and systematic saving plans through payroll deduction. SELECTION AND PLACEMENT Sacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age. Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations. FOR APPLICANTS WITH DISABILITIES ONLY: Every effort is made to provide reasonable accommodations to disabled applicants such as in the selection of test sites, aides, or other equipment which permits the disabled applicants to compete in the examination process. Applicants with disabilities requesting an applicable ADA testing accommodation must complete a Reasonable Accommodation Request Form filled out and signed by the applicant and their doctor. This form must be submitted to the Disability Compliance Office, 700 H Street, Room 5720, Sacramento, CA 95814, by the cut-off date or final filing date as listed in this job announcement. Download the Reasonable Accommodation Request Form by clicking here or contact by mail or in person the Sacramento County Employment Services Division or Disability Compliance Office. MINIMUM QUALIFICATIONS: Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification. "Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. PROMOTIONAL EXAMINATIONS: If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications. OPEN EXAMINATIONS: Any person who meets the minimum qualifications may apply. CONTINUOUS FILING EXAMINATIONS: Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received. ELIGIBLE LISTS: Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists. EXAMINATION RATINGS: Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director. APPEAL PROCESS: Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination. Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) 874-5586 . Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate. FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx OTHER INFORMATION VETERAN'S PREFERENCE: Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes. "Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service. Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty. CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT: As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment. CONFLICT OF INTEREST CODE: Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest. CONCURRENT EMPLOYMENT: No employee may concurrently occupy more than one County position. SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION): Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that: Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and The certification of eligibles who possess special skills have been approved by the Civil Service Commission. PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING: The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant. DRIVER LICENSE: Possession of a valid California Driver License may be required for some positions. PROBATIONARY PERIOD: Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months. AGENCY SHOP/FAIR SHARE FEE: Some positions require, as a condition of continued employment, that the person either: 1. Become a union member; 2. Pay a fair share fee to the union; or, 3. Meet specific requirements under which an equivalent amount must be paid to a charity. FINGERPRINTING AND CRIMINAL RECORD CHECKS: Fingerprinting and criminal record checks are required for some positions. Closing Date/Time: 6/3/2024 5:00 PM Pacific
LOS ANGELES COUNTY
Los Angeles, California, United States
Position/Program Information EXAM NUMBER E9304R TYPE OF RECRUITMENT This TEMPORARY job opportunity is open to the public. FILING PERIOD Applications will be accepted until the needs of the department are met and is subject to closure without prior notice. REBULLETIN INFORMATION: THIS ANNOUNCEMENT IS BEING REPOSTED TO UPDATE REQUIREMENTS, SUPPLEMENTAL QUESTIONNAIRE AND LANGUAGE UNDER ADDITIONAL INFORMATION. Get ready to join one of the nation's largest county employers! Recognized by Forbes as one of America's Best Large Employers, the County of Los Angeles offers broad career growth and competitive salaries . We are the largest employer in Southern California, with opportunities for you to make a difference in the lives of over 10 million residents. We are the Registrar-Recorder/County Clerk and our mission is to serve Los Angeles County by providing essential records management and election services in a fair, accessible, and transparent manner. We are providing you with an amazing opportunity to join our organization of professionals committed to serving our employees, the public, and community. We seek to achieve accountability, professionalism, integrity, respect, and equity. Essential Job Functions ESSENTIAL DUTIES INCLUDE, BUT ARE NOT LIMITED TO: Waits on the public or acts as a receptionist in a small office; answers routine inquiries in person or by telephone. Indexes, codes and cross-references records or files according to established procedures. Does all types of filing (alphabetical, numerical, chronological and code) and pulls and charges out file material. Sorts and arranges documents or correspondence in alphabetical or numerical order. Makes routine checks of clerical work for compliance with specific requirements of form and content. Posts data, keeps records, and prepares reports in accordance with predetermined forms and procedures. Makes out bills, order, notes, receipts, permits, licenses, etc., by hand. Types forms, labels, licenses, permits, receipts, certificates and similar material not requiring the skilled operation of a typewriter. Operates various office machines or equipment requiring little specialized training. Makes routine adjustments through telephone calls or inter-departmental memos. Opens, sorts, time stamps and routes incoming mail; stuffs, seals, stamps, meters, and registers outgoing mail. Does comparing and proofreading. Searches records and files for data. Computes and receives fees when the amount is not in question or is readily obtainable from fixed schedules. Requisition received and charges out supplies. Operate a small telephone switchboard as needed. Collect and delivers correspondence, records, packages, etc., on regular messenger rounds and upon request. Requirements MINIMUM REQUIREMENTS: No training or experience is required. PHYSICAL CLASS: Physical Class 2 - Light Work: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit, and some bending, stooping, or squatting. Considerable ambulation may be involved. Additional Information EXAMINATION CONTENT: This is a noncompetitive assessment process and taking an exam is not required. The assessment is intended to merely qualify applicants. ELIGIBILITY INFORMATION: Applicants will be processed on an as-received basis and promulgated to the eligible register accordingly. Applicants will be placed on the eligible register for a period of six (6) months from the date of promulgation. Applicants will be placed on an eligible register without indication of relative standing in the assessment process. The appointing power may appoint any one of the names on the appropriate list, except a person without Veteran's credit may not be appointed if there are three or more names on the list of persons entitled to Veteran's credit. No person may participate in this examination more than once every six (6) months; doing so, will result in the rejection of your application. VACANCY INFORMATION: The positions are for TEMPORARY EMPLOYEMENT ONLY . The eligible register for this examination will be used to fill TEMPORARY vacancies at any of the potential work sites: Registrar-Recorder/County Clerk Headquarters - Norwalk, CA Ballot Processing Center - City of Industry, CA VSAP Operation Center - Whittier, CA Tally Operation Center - Downey, CA VCST - Santa Fe Springs, CA Field Work - Various Locations Throughout LA County Appointees may be required to work any shift, including evenings, weekends, and holidays. APPLICATION AND FILING INFORMATION: It is important that you provide a valid email address. Please add rthai@rrcc.lacounty.gov , info@governmentjobs.com , noreply@governmentjobs.com , rrccexams@rrcc.lacounty.gov and the domain rrcc.lacounty.gov , to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Should any of your contact information change, including mailing address, please notify our office. HOW TO APPLY: Applications must be filed online only. We must receive your application before 5:00 P.M., PT, on the last day of filing. Applications submitted by U.S. Mail, Fax, or in person will not be accepted. Apply online by clicking on the green “Apply" button at the top right of this posting. You can also track the status of your application using this websitehttps://www.governmentjobs.com/careers/lacounty. Plan to submit your online application as soon as possible, as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account onwww.governmentjobs.com/careers/LAcounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Please make sure you put in the time and effort when filling out your application and supplemental questions completely. The acceptance of your application depends on whether you have clearly shown that you meet the Minimum Requirements as listed on this job posting. Please make sure you put in the time and effort when filling out your application and supplemental questions completely. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. IMPORTANT NOTICES: Please note that all information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made. FALSIFICATION of any information may result in DISQUALIFICATION. Utilizing VERBIAGE from the Class Specification and/or Minimum Requirements serving as your description of duties WILL NOT be sufficient to meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED. PLEASE REVIEW YOUR APPLICATION CAREFULLY AND COMPLETELY PRIOR TO CLICKING THE "SUBMIT" BUTTON SOCIAL SECURITY INFORMATION: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. NO SHARING OF USER ID AND PASSWORDS: All applicants must file their application online using their own user ID and password. Using a family member or friend's use ID and password may erase a candidate's original application record and is subject to disqualification from this examination. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.Refer to their website for updated information at https://lacountylibrary.org/library-locator . FAIR CHANCE INITIATIVE: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment . The County will make an individual assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI): The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. What Happens Next? We ask that you submit your application by clicking on the green "Apply" button at the top of the job posting. If you need assistance or have questions, please contact us using the following information: ADA Coordinator Phone: (562) 462-2844 Teletype Phone: 800-899-4099 Alternate TTY Phone: 800-897-0077 California Relay Services Phone: 800-735-2922 Department Contact Name: Rosetta Thai Department Contact Phone: (562) 462-2844 Department Contact Email: rrccexams@rrcc.lacounty.gov For detailed information, please click here
Mar 05, 2024
Temporary
Position/Program Information EXAM NUMBER E9304R TYPE OF RECRUITMENT This TEMPORARY job opportunity is open to the public. FILING PERIOD Applications will be accepted until the needs of the department are met and is subject to closure without prior notice. REBULLETIN INFORMATION: THIS ANNOUNCEMENT IS BEING REPOSTED TO UPDATE REQUIREMENTS, SUPPLEMENTAL QUESTIONNAIRE AND LANGUAGE UNDER ADDITIONAL INFORMATION. Get ready to join one of the nation's largest county employers! Recognized by Forbes as one of America's Best Large Employers, the County of Los Angeles offers broad career growth and competitive salaries . We are the largest employer in Southern California, with opportunities for you to make a difference in the lives of over 10 million residents. We are the Registrar-Recorder/County Clerk and our mission is to serve Los Angeles County by providing essential records management and election services in a fair, accessible, and transparent manner. We are providing you with an amazing opportunity to join our organization of professionals committed to serving our employees, the public, and community. We seek to achieve accountability, professionalism, integrity, respect, and equity. Essential Job Functions ESSENTIAL DUTIES INCLUDE, BUT ARE NOT LIMITED TO: Waits on the public or acts as a receptionist in a small office; answers routine inquiries in person or by telephone. Indexes, codes and cross-references records or files according to established procedures. Does all types of filing (alphabetical, numerical, chronological and code) and pulls and charges out file material. Sorts and arranges documents or correspondence in alphabetical or numerical order. Makes routine checks of clerical work for compliance with specific requirements of form and content. Posts data, keeps records, and prepares reports in accordance with predetermined forms and procedures. Makes out bills, order, notes, receipts, permits, licenses, etc., by hand. Types forms, labels, licenses, permits, receipts, certificates and similar material not requiring the skilled operation of a typewriter. Operates various office machines or equipment requiring little specialized training. Makes routine adjustments through telephone calls or inter-departmental memos. Opens, sorts, time stamps and routes incoming mail; stuffs, seals, stamps, meters, and registers outgoing mail. Does comparing and proofreading. Searches records and files for data. Computes and receives fees when the amount is not in question or is readily obtainable from fixed schedules. Requisition received and charges out supplies. Operate a small telephone switchboard as needed. Collect and delivers correspondence, records, packages, etc., on regular messenger rounds and upon request. Requirements MINIMUM REQUIREMENTS: No training or experience is required. PHYSICAL CLASS: Physical Class 2 - Light Work: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit, and some bending, stooping, or squatting. Considerable ambulation may be involved. Additional Information EXAMINATION CONTENT: This is a noncompetitive assessment process and taking an exam is not required. The assessment is intended to merely qualify applicants. ELIGIBILITY INFORMATION: Applicants will be processed on an as-received basis and promulgated to the eligible register accordingly. Applicants will be placed on the eligible register for a period of six (6) months from the date of promulgation. Applicants will be placed on an eligible register without indication of relative standing in the assessment process. The appointing power may appoint any one of the names on the appropriate list, except a person without Veteran's credit may not be appointed if there are three or more names on the list of persons entitled to Veteran's credit. No person may participate in this examination more than once every six (6) months; doing so, will result in the rejection of your application. VACANCY INFORMATION: The positions are for TEMPORARY EMPLOYEMENT ONLY . The eligible register for this examination will be used to fill TEMPORARY vacancies at any of the potential work sites: Registrar-Recorder/County Clerk Headquarters - Norwalk, CA Ballot Processing Center - City of Industry, CA VSAP Operation Center - Whittier, CA Tally Operation Center - Downey, CA VCST - Santa Fe Springs, CA Field Work - Various Locations Throughout LA County Appointees may be required to work any shift, including evenings, weekends, and holidays. APPLICATION AND FILING INFORMATION: It is important that you provide a valid email address. Please add rthai@rrcc.lacounty.gov , info@governmentjobs.com , noreply@governmentjobs.com , rrccexams@rrcc.lacounty.gov and the domain rrcc.lacounty.gov , to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Should any of your contact information change, including mailing address, please notify our office. HOW TO APPLY: Applications must be filed online only. We must receive your application before 5:00 P.M., PT, on the last day of filing. Applications submitted by U.S. Mail, Fax, or in person will not be accepted. Apply online by clicking on the green “Apply" button at the top right of this posting. You can also track the status of your application using this websitehttps://www.governmentjobs.com/careers/lacounty. Plan to submit your online application as soon as possible, as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account onwww.governmentjobs.com/careers/LAcounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Please make sure you put in the time and effort when filling out your application and supplemental questions completely. The acceptance of your application depends on whether you have clearly shown that you meet the Minimum Requirements as listed on this job posting. Please make sure you put in the time and effort when filling out your application and supplemental questions completely. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. IMPORTANT NOTICES: Please note that all information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made. FALSIFICATION of any information may result in DISQUALIFICATION. Utilizing VERBIAGE from the Class Specification and/or Minimum Requirements serving as your description of duties WILL NOT be sufficient to meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED. PLEASE REVIEW YOUR APPLICATION CAREFULLY AND COMPLETELY PRIOR TO CLICKING THE "SUBMIT" BUTTON SOCIAL SECURITY INFORMATION: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. NO SHARING OF USER ID AND PASSWORDS: All applicants must file their application online using their own user ID and password. Using a family member or friend's use ID and password may erase a candidate's original application record and is subject to disqualification from this examination. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.Refer to their website for updated information at https://lacountylibrary.org/library-locator . FAIR CHANCE INITIATIVE: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment . The County will make an individual assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI): The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. What Happens Next? We ask that you submit your application by clicking on the green "Apply" button at the top of the job posting. If you need assistance or have questions, please contact us using the following information: ADA Coordinator Phone: (562) 462-2844 Teletype Phone: 800-899-4099 Alternate TTY Phone: 800-897-0077 California Relay Services Phone: 800-735-2922 Department Contact Name: Rosetta Thai Department Contact Phone: (562) 462-2844 Department Contact Email: rrccexams@rrcc.lacounty.gov For detailed information, please click here
TEXAS PARKS AND WILDLIFE
Cedar Hill, Texas, United States
TPWD MISSION To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed. Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete. Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview. WATCH OUR VIDEO ON HOW TO APPLY FOR JOBS APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions, go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en MILITARY OCCUPATIONAL SPECIALTY CODES: Job Classification Service Military Specialty Clerk I-III Army 15P, 42A, 56M, 68G, 420A Clerk I-III Navy AZ, CS, LS, LSS, PS, RP, RS, SN, YN, YNS, 741X Clerk I-III Coast Guard SK, YN, F&S, PERS Clerk I-III Marine Corps 0100, 0111, 0161, 3051, 3372, 3432, 4133, 6042, 6046, 6617, 6672, 0160, 0170 Clerk I-III Air Force 3FSX1, 8A200 *More information on military occupational specialty codes can be found below: https://www.onetonline.org/crosswalk/MOC/ https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf MILITARY EMPLOYMENT PREFERENCE: If you choose to claim military employment preference as outlined by the State of Texas, you must complete the Military Employment Preference Survey and attach this form and required documentation referenced on this form at the time your application is submitted . If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/ Required forms that will need to be attached with application for Military Employment Preference: 1. Veteran- DD214 showing honorable discharge. 2. Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation. 3. Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation. 4. Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active duty military orders. 5. Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating. Documentation must be attached to the application before military preference can be granted. BENEFITS: Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, telework, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page. HIRING CONTACT: Mr. Tracy Lindsey, (972) 291-3900, ext. 231 PHYSICAL WORK ADDRESS: Cedar Hill State Park, 1570 W FM 1382, Cedar Hill, TX 75104 GENERAL DESCRIPTION: Under the general supervision of the Office Manager, this position performs entry-level to routine (journey-level) clerical work including general clerical duties, customer service, revenue collection, license and permit sales and automated campsite registration for a State Park. Provides information to the public. Accounts for daily revenue and ancillary product sales. Prepares reports, processes correspondence and performs general cleaning of Headquarters. Operates credit card machine, campsite registration computer and license sales machine. Works under close supervision, with minimal latitude for the use of initiative and independent judgment. Performs additional duties as assigned. Complies with all Agency, Division and Branch rules, regulations and procedures. NOTE: Temporary position contingent upon funding with fluctuating full-time/part-time hours based on operational needs. Qualifications: MINIMUM QUALIFICATIONS Education: Completion of 8th grade. Experience: No experience required. Licensure: If driving is required, applicant must possess a valid State driver's license. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of general office procedures; Knowledge of administrative and clerical procedures; Knowledge of basic mathematics; Knowledge of telephone procedures and proper etiquette; Skill in using MS Word, Excel and Outlook; Skill in effective verbal and written communication; Skill in basic accounting and reconciliation; Skill in providing quality customer service in a courteous and professional manner; Skill in establishing interaction with staff at all levels of the department and other State agencies and organizations; Skill in meeting deadlines; Skill in managing several projects simultaneously; Skill in compiling and researching information; Skill in making independent, sound and timely decisions; Ability to maintain detailed records, files and reports; Ability to accurately handle cash and account for revenue collected; Ability to work independently with little or no supervision; Ability to work as a member of a team; Ability to work with diverse constituencies and populations; Ability to maintain strict confidentiality; Ability to conduct work activities in accordance with TPWD safety program. WORKING CONDITIONS Applicants ages 16 or 17 may be considered for positions in compliance with Texas Child Labor Laws; Position contingent upon funding; Required to work 10 to 40 hours per week with hours other than 8:00 a.m. to 5:00 p.m. and days off other than Saturdays, Sundays and holidays; Hours may be reduced or extended as needed through primary peak season from March to September; Required to adjust to changing schedules; Required to perform work outdoors, occasionally in adverse weather conditions; This position will fluctuate between part-time and full-time status throughout the term of employment. Changing from part-time to full-time and vice versa may impact the amount of leave accrued and health insurance rates; May be required to operate a State vehicle (Exception applicants ages 16 or 17 will not be required to operate a State vehicle) in compliance with Texas Child Labor Laws; Required to travel 5% with possible overnight stays (Exception applicants ages 16 or 17 will not be required to travel for overnight stays); Must conform to agency work rules, safety program and dress and grooming standards; Non smoking work environment in State buildings and vehicles. TPWD IS AN EQUAL OPPORTUNITY EMPLOYER WATCH OUR VIDEO ON HOW TO APPLY FOR JOBS Closing Date: Mar 29, 2024, 11:59:00 PM
Mar 16, 2024
Full Time
TPWD MISSION To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed. Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete. Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview. WATCH OUR VIDEO ON HOW TO APPLY FOR JOBS APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions, go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en MILITARY OCCUPATIONAL SPECIALTY CODES: Job Classification Service Military Specialty Clerk I-III Army 15P, 42A, 56M, 68G, 420A Clerk I-III Navy AZ, CS, LS, LSS, PS, RP, RS, SN, YN, YNS, 741X Clerk I-III Coast Guard SK, YN, F&S, PERS Clerk I-III Marine Corps 0100, 0111, 0161, 3051, 3372, 3432, 4133, 6042, 6046, 6617, 6672, 0160, 0170 Clerk I-III Air Force 3FSX1, 8A200 *More information on military occupational specialty codes can be found below: https://www.onetonline.org/crosswalk/MOC/ https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf MILITARY EMPLOYMENT PREFERENCE: If you choose to claim military employment preference as outlined by the State of Texas, you must complete the Military Employment Preference Survey and attach this form and required documentation referenced on this form at the time your application is submitted . If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/ Required forms that will need to be attached with application for Military Employment Preference: 1. Veteran- DD214 showing honorable discharge. 2. Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation. 3. Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation. 4. Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active duty military orders. 5. Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating. Documentation must be attached to the application before military preference can be granted. BENEFITS: Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, telework, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page. HIRING CONTACT: Mr. Tracy Lindsey, (972) 291-3900, ext. 231 PHYSICAL WORK ADDRESS: Cedar Hill State Park, 1570 W FM 1382, Cedar Hill, TX 75104 GENERAL DESCRIPTION: Under the general supervision of the Office Manager, this position performs entry-level to routine (journey-level) clerical work including general clerical duties, customer service, revenue collection, license and permit sales and automated campsite registration for a State Park. Provides information to the public. Accounts for daily revenue and ancillary product sales. Prepares reports, processes correspondence and performs general cleaning of Headquarters. Operates credit card machine, campsite registration computer and license sales machine. Works under close supervision, with minimal latitude for the use of initiative and independent judgment. Performs additional duties as assigned. Complies with all Agency, Division and Branch rules, regulations and procedures. NOTE: Temporary position contingent upon funding with fluctuating full-time/part-time hours based on operational needs. Qualifications: MINIMUM QUALIFICATIONS Education: Completion of 8th grade. Experience: No experience required. Licensure: If driving is required, applicant must possess a valid State driver's license. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of general office procedures; Knowledge of administrative and clerical procedures; Knowledge of basic mathematics; Knowledge of telephone procedures and proper etiquette; Skill in using MS Word, Excel and Outlook; Skill in effective verbal and written communication; Skill in basic accounting and reconciliation; Skill in providing quality customer service in a courteous and professional manner; Skill in establishing interaction with staff at all levels of the department and other State agencies and organizations; Skill in meeting deadlines; Skill in managing several projects simultaneously; Skill in compiling and researching information; Skill in making independent, sound and timely decisions; Ability to maintain detailed records, files and reports; Ability to accurately handle cash and account for revenue collected; Ability to work independently with little or no supervision; Ability to work as a member of a team; Ability to work with diverse constituencies and populations; Ability to maintain strict confidentiality; Ability to conduct work activities in accordance with TPWD safety program. WORKING CONDITIONS Applicants ages 16 or 17 may be considered for positions in compliance with Texas Child Labor Laws; Position contingent upon funding; Required to work 10 to 40 hours per week with hours other than 8:00 a.m. to 5:00 p.m. and days off other than Saturdays, Sundays and holidays; Hours may be reduced or extended as needed through primary peak season from March to September; Required to adjust to changing schedules; Required to perform work outdoors, occasionally in adverse weather conditions; This position will fluctuate between part-time and full-time status throughout the term of employment. Changing from part-time to full-time and vice versa may impact the amount of leave accrued and health insurance rates; May be required to operate a State vehicle (Exception applicants ages 16 or 17 will not be required to operate a State vehicle) in compliance with Texas Child Labor Laws; Required to travel 5% with possible overnight stays (Exception applicants ages 16 or 17 will not be required to travel for overnight stays); Must conform to agency work rules, safety program and dress and grooming standards; Non smoking work environment in State buildings and vehicles. TPWD IS AN EQUAL OPPORTUNITY EMPLOYER WATCH OUR VIDEO ON HOW TO APPLY FOR JOBS Closing Date: Mar 29, 2024, 11:59:00 PM