Minimum Qualifications Graduation from an accredited high school or equivalent, plus five (5) years experience in a field related to the job. Any combination of education and/or work experience will substitute for minimum qualifications. Licenses and Certifications Required: None Notes to Applicants City of Austin Application: A complete and detailed City of Austin employment application is required to help us better evaluate your qualifications. For each position, please describe your specific experience as it relates to the minimum and preferred qualifications. Please be thorough in completing the employment application and list all experience and education that is relevant to this position. Starting salary will be based on overall relevant experience and education. Application must include job titles, job duties performed, full or part time status. Your work history should include the duties you performed, any supervisory or lead responsibilities, and any equipment or computer software used. CBI : Must pass a Criminal Justice Information Systems ( CJIS ) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A & B Misdemeanor Deferred Adjudication, Class B Misdemeanor Convictions, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and Family Violence Convictions. Please Click here to find more information. Secondary Employment: All Austin Police employees are prohibited from accepting or engaging in any secondary employment that might conflict or interfere with an employee’s duty and responsibility to the Department. APD must review all secondary employment. Employees are required to submit a Secondary Employment Application for review and approval upon being hired with APD , as well as current APD employees considering Secondary employment. Benefits: Working with the Austin Police Department provides a number of health and welfare benefits, such as medical, paid leave time, retirement plan, training opportunities and more. Please click here to find more information. To learn more about working with the City of Austin, click here to watch a short video! Travel: If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. EEO /AA statement: The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Pay Range $20.80 per hour Hours Monday-Friday 8:00 a.m. - 4:30 p.m. Job Close Date 04/24/2024 Type of Posting External Department Police Regular/Temporary Temporary Grant Funded or Pooled Position Not Applicable Category Clerical Location 8509 FM 969 Austin, TX 78724 Preferred Qualifications Skilled in customer service, with strong teamwork abilities to facilitate communications and collaboration within the Austin Police Department ( APD ) Child Abuse unit with officers and administrative personnel. Skilled in multitasking with frequent interruptions, highly organized, with strong time management skills to maintain administrative support for the APD Child Abuse Unit, and the department. Experience working with law enforcement personnel, child protection agencies and affiliates, with ability to exercise discretion and practice integrity in all confidential matters, problem solve, and possess a strong work ethic. Payroll experience using automated timekeeping systems such as Banner, electronic records maintenance, and records retention established per the City Clerk requirements. Proficiency in Microsoft Word, Excel, Outlook and experience working in an office environment performing clerical duties and tasks…E.g. answering multi-line phone, scheduling meetings, greetings clients, entering data/ correspondence, and supporting all business operations of the Child Abuse unit, and the organization. Ability to lift 20 lbs. with or without accommodations and to the Ability to travel to more than one work location . Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Provides administrative support on projects by researching and compiling data. Distributes and reconciles petty cash requests. Monitors and tracks interdepartmental documents. Creates, maintains and archives documents. Schedules and coordinates meetings and appointments. Greets visitors, handles their inquiries and directs them to the appropriate person according to their needs. Answers multi-line phones, transfers calls and takes messages. Opens, sorts and distributes incoming mail. Creates and maintains files, documents, records and reports. Orders and receives office supplies, ensures invoices match deliveries, notifies appropriate personnel of discrepancies. Prepares memos, letters and other documents. Responsibilities - Supervisor and/or Leadership Exercised: May lead or train others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of applicable processes, techniques, and methods. Knowledge of city practice, policy and procedures. Skill in oral and written communication. Skill in using computers and related software applications. Skill in handling multiple tasks and prioritizing. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to train others. Ability to work with frequent interruptions and changes in priorities. Ability to quickly recognize and analyze irregular events. Ability to establish and maintain good working relationships with other city employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for an Administrative Senior are graduation from High School or equivalent, plus five (5) years experience in a field related to the job. Any combination of education and/or work experience will substitute for minimum qualifications. Do you meet these qualifications? Yes No * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Criminal Justice Information System (CJIS) to be hired. I acknowledge and understand this position requires a Criminal Justice Information System (CJIS-Criminal Background Investigation). * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * Please describe your experience collaborating with law enforcement officers, administrative personnel, and the public. If no experience, please write N/A. (Open Ended Question) * Please describe you experience with customer service in relation to child protection agencies and affiliates. If no experience, please write N/A. (Open Ended Question) * Please describe your ability to exercise discretion and practice integrity in all confidential matters, problem solve, and possess a strong work ethic. (Open Ended Question) * Please describe your payroll experience using automated timekeeping systems such as Banner, electronic records maintenance, and records retention. (Open Ended Question) * Please describe your proficiency in Microsoft word, Excel, Outlook, and your experience working in an office environment performing clerical duties and tasks...E.g. answering multi-line phone, scheduling meetings, greeting clients, entering data/reports, and supporting all business operations. (Open Ended Question) * Do you have the ability to lift 20 lbs. with or without accommodations? (Open Ended Question) Optional & Required Documents Required Documents Resume Optional Documents
Apr 11, 2024
Full Time
Minimum Qualifications Graduation from an accredited high school or equivalent, plus five (5) years experience in a field related to the job. Any combination of education and/or work experience will substitute for minimum qualifications. Licenses and Certifications Required: None Notes to Applicants City of Austin Application: A complete and detailed City of Austin employment application is required to help us better evaluate your qualifications. For each position, please describe your specific experience as it relates to the minimum and preferred qualifications. Please be thorough in completing the employment application and list all experience and education that is relevant to this position. Starting salary will be based on overall relevant experience and education. Application must include job titles, job duties performed, full or part time status. Your work history should include the duties you performed, any supervisory or lead responsibilities, and any equipment or computer software used. CBI : Must pass a Criminal Justice Information Systems ( CJIS ) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A & B Misdemeanor Deferred Adjudication, Class B Misdemeanor Convictions, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and Family Violence Convictions. Please Click here to find more information. Secondary Employment: All Austin Police employees are prohibited from accepting or engaging in any secondary employment that might conflict or interfere with an employee’s duty and responsibility to the Department. APD must review all secondary employment. Employees are required to submit a Secondary Employment Application for review and approval upon being hired with APD , as well as current APD employees considering Secondary employment. Benefits: Working with the Austin Police Department provides a number of health and welfare benefits, such as medical, paid leave time, retirement plan, training opportunities and more. Please click here to find more information. To learn more about working with the City of Austin, click here to watch a short video! Travel: If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. EEO /AA statement: The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Pay Range $20.80 per hour Hours Monday-Friday 8:00 a.m. - 4:30 p.m. Job Close Date 04/24/2024 Type of Posting External Department Police Regular/Temporary Temporary Grant Funded or Pooled Position Not Applicable Category Clerical Location 8509 FM 969 Austin, TX 78724 Preferred Qualifications Skilled in customer service, with strong teamwork abilities to facilitate communications and collaboration within the Austin Police Department ( APD ) Child Abuse unit with officers and administrative personnel. Skilled in multitasking with frequent interruptions, highly organized, with strong time management skills to maintain administrative support for the APD Child Abuse Unit, and the department. Experience working with law enforcement personnel, child protection agencies and affiliates, with ability to exercise discretion and practice integrity in all confidential matters, problem solve, and possess a strong work ethic. Payroll experience using automated timekeeping systems such as Banner, electronic records maintenance, and records retention established per the City Clerk requirements. Proficiency in Microsoft Word, Excel, Outlook and experience working in an office environment performing clerical duties and tasks…E.g. answering multi-line phone, scheduling meetings, greetings clients, entering data/ correspondence, and supporting all business operations of the Child Abuse unit, and the organization. Ability to lift 20 lbs. with or without accommodations and to the Ability to travel to more than one work location . Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Provides administrative support on projects by researching and compiling data. Distributes and reconciles petty cash requests. Monitors and tracks interdepartmental documents. Creates, maintains and archives documents. Schedules and coordinates meetings and appointments. Greets visitors, handles their inquiries and directs them to the appropriate person according to their needs. Answers multi-line phones, transfers calls and takes messages. Opens, sorts and distributes incoming mail. Creates and maintains files, documents, records and reports. Orders and receives office supplies, ensures invoices match deliveries, notifies appropriate personnel of discrepancies. Prepares memos, letters and other documents. Responsibilities - Supervisor and/or Leadership Exercised: May lead or train others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of applicable processes, techniques, and methods. Knowledge of city practice, policy and procedures. Skill in oral and written communication. Skill in using computers and related software applications. Skill in handling multiple tasks and prioritizing. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to train others. Ability to work with frequent interruptions and changes in priorities. Ability to quickly recognize and analyze irregular events. Ability to establish and maintain good working relationships with other city employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for an Administrative Senior are graduation from High School or equivalent, plus five (5) years experience in a field related to the job. Any combination of education and/or work experience will substitute for minimum qualifications. Do you meet these qualifications? Yes No * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Criminal Justice Information System (CJIS) to be hired. I acknowledge and understand this position requires a Criminal Justice Information System (CJIS-Criminal Background Investigation). * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * Please describe your experience collaborating with law enforcement officers, administrative personnel, and the public. If no experience, please write N/A. (Open Ended Question) * Please describe you experience with customer service in relation to child protection agencies and affiliates. If no experience, please write N/A. (Open Ended Question) * Please describe your ability to exercise discretion and practice integrity in all confidential matters, problem solve, and possess a strong work ethic. (Open Ended Question) * Please describe your payroll experience using automated timekeeping systems such as Banner, electronic records maintenance, and records retention. (Open Ended Question) * Please describe your proficiency in Microsoft word, Excel, Outlook, and your experience working in an office environment performing clerical duties and tasks...E.g. answering multi-line phone, scheduling meetings, greeting clients, entering data/reports, and supporting all business operations. (Open Ended Question) * Do you have the ability to lift 20 lbs. with or without accommodations? (Open Ended Question) Optional & Required Documents Required Documents Resume Optional Documents
CITY OF SANTA ANA, CA
Santa Ana, California, United States
Description The City of Santa Ana is looking for individuals who are results-oriented, possess great attitude, demonstrate creativity and innovation, work efficiently, show a record of success and have a passion for public service. Having highly talented employees provides the best service to our community. The City of Santa Ana is currently accepting applications for the Administrative/ Senior Administrative Internship program. The internship requires up to 19 hours of work per week. The program seeks dedicated students who, through their academic achievement and employment history, have demonstrated high potential for an administrative career in local government. It offers undergraduate students the opportunity to understand and gain experience working for a government agency. Graduates of the Administrative Internship Program have gone on to successful careers as professionals in a variety of public service agencies. There are currently vacancies in the City Clerk's Office, Planning and Building Department, and Public Works Department. Applicants from this recruitment may also be used for future vacancies in any department within the City. PLEASE ATTACH OR INCLUDE THE FOLLOWING DOCUMENTS TO YOUR ONLINE APPLICATION. IF YOU DO NOT ATTACH, YOUR APPLICATION WILL BE CONSIDERED INCOMPLETE: References - List names, addresses, and phone numbers of three references, one of which must be a current or former professor (you may list these in the "References" section of the application or attach a list) Proof of current school enrollment in an accredited curriculum. Please attach a copy of your unofficial transcripts which lists your name, your school's name, your major, and the classes in which you are CURRENTLY/ACTIVELY enrolled. ( i.e. Spring 2024 semester/quarter ) Essential Functions Include But Are Not Limited To CITYWIDE TYPICAL DUTIES INCLUDE: Conduct surveys, research, data input, and data analysis utilizing Excel, Word and PowerPoint. Prepare informational material for public presentations. May prepare financial data reports and other related reports as requested. Special projects as assigned. IF ASSIGNED TO THE PLANNING AND BUILDING AGENCY, DUTIES MAY ALSO INCLUDE: Assists members of management and technical staff by performing basic administrative assignments Prepares a wide variety of written materials, including correspondence, reports, surveys, visual aides, procedure guides, and instructions Answers requests for information Review and revise Planning and Building webpages, electronic forms, and informational material Assist with record management, general office duties, and a variety of research projects May review minor planning applications, projects, and post site inspection notices Provide support for agency policies and program development Special projects as assigned IF ASSIGNED TO THE CITY MANAGER'S OFFICE, DUTIES MAY ALSO INCLUDE: Develops, manages, and implements social media posts and content across various platforms Responds with courtesy and professionalism to inquiries and requests for information from members of the public throughout various social media platforms Assists with preparing creative materials such as monthly newsletters, media advisories and press releases, reports, social media postings and other marketing materials Monitors social media platforms for trending topics, ideas, feedback, and content Implements outreach strategies and promotional campaigns to spread awareness about city programs and resources through various platforms IF ASSIGNED TO COMMUNITY DEVELOPMENT AGENCY, DUTIES MAY ALSO INCLUDE: Greet walk in customers with general questions about the housing assistance program Answer incoming calls in a professional and courteous manner Prepare Housing Authority packets Request Duplication services IF ASSIGNED TO CITY CLERK'S OFFICE, DUTIES MAY ALSO INCLUDE: Greet and assist walk-in customers Answer incoming calls and requests for information Perform pre- and post-City Council meeting duties (set-up, clean-up, record filing, etc.) Utilize various software systems (Laserfiche, OneMeeting) IF ASSIGNED TO PARKS, RECREATION, AND COMMUNITY SERVICES AGENCY, DUTIES MAY ALSO INCLUDE: Assist with data input from participants who enroll in City’s programming Handles updates to Computer software - Civic Rec Helps answer phones and emails to provide information to the public Helps handle recruitment with the Aquatics team - tracking sheets for the participants for the hiring process CHARACTERISTICS OF SUCCESSFUL PERFORMERS Candidates shall have a strong interest in local government; be at ease in dealing with the public and handling complaints from residents with tact and diplomacy; be detail-oriented, organized, have good time-management skills within a vibrant work environment and seek answers should none be obvious. Candidates must be flexible, have good verbal and written communication skills, computer skills and work well with others and with minimal supervision. Minimum Qualifications Current enrollment in a college or university generally at an undergraduate level with a current GPA of 2.5 or higher. Strong computer skills and knowledge of software programs, such as Microsoft Word, Excel, and PowerPoint. Ability to work up to 19 hours per week which may include weekends, hours may vary. Some positions may require possession and retention of a valid California Class C driver's license. Prior to appointment, interns assigned to the Police Department will be required to complete and pass a thorough police background investigation. Bilingual fluency in English and Spanish or Vietnamese is highly desirable. Selection Process Applicants are required to complete and submit a City application form and answer the supplemental questions online. Resumes or faxed copies will not be accepted in lieu of the City online application. To apply, click on the "Apply" link located at the top of this page. New users must create an account first. Click on this link for instructions on how to set up your account and apply for the first time: Online Employment Application Guide . PLEASE ATTACH OR INCLUDE THE FOLLOWING DOCUMENTS TO YOUR ONLINE APPLICATION. IF YOU DO NOT ATTACH, YOUR APPLICATION WILL BE CONSIDERED INCOMPLETE: References - List names, addresses and phone numbers of three references (you may list these in the "References" section of the application or attach a list) Unofficial Transcripts showing you are currently enrolled in a college or university (Freshman or Sophomore level). Your transcripts MUST list your name, your school's name, the classes in which you are enrolled for the Spring 2024 semester/quarter , and your current GPA). The Human Resources Department will review all applications and materials submitted. Those candidates who possess the most pertinent qualifications may be invited for an oral interview by the hiring department. If you have any questions related to the application, please contact the Recruitment Team at (714) 647-5001, or by email at Careers@santa-ana.org Candidates given a job offer will be required to pass a medical exam and a background records check. The City of Santa Ana is an equal opportunity employer. If you consider yourself a person with a disability, you may contact us regarding providing reasonable accommodation. Part-Time employees accrue paid sick leave at the rate of one (1) hour of paid sick leave for every thirty (30) hours worked up to a maximum accrual of 6 days or 48 hours. Employees are eligible to use 3 days or 24 hours of accrued paid sick leave in a 12-month period. For additional information please visit the Department of Industrial Relations Website: www.dir.ca.gov/dlse/Paid_Sick_Leave.htm Closing Date/Time:
Mar 07, 2024
Description The City of Santa Ana is looking for individuals who are results-oriented, possess great attitude, demonstrate creativity and innovation, work efficiently, show a record of success and have a passion for public service. Having highly talented employees provides the best service to our community. The City of Santa Ana is currently accepting applications for the Administrative/ Senior Administrative Internship program. The internship requires up to 19 hours of work per week. The program seeks dedicated students who, through their academic achievement and employment history, have demonstrated high potential for an administrative career in local government. It offers undergraduate students the opportunity to understand and gain experience working for a government agency. Graduates of the Administrative Internship Program have gone on to successful careers as professionals in a variety of public service agencies. There are currently vacancies in the City Clerk's Office, Planning and Building Department, and Public Works Department. Applicants from this recruitment may also be used for future vacancies in any department within the City. PLEASE ATTACH OR INCLUDE THE FOLLOWING DOCUMENTS TO YOUR ONLINE APPLICATION. IF YOU DO NOT ATTACH, YOUR APPLICATION WILL BE CONSIDERED INCOMPLETE: References - List names, addresses, and phone numbers of three references, one of which must be a current or former professor (you may list these in the "References" section of the application or attach a list) Proof of current school enrollment in an accredited curriculum. Please attach a copy of your unofficial transcripts which lists your name, your school's name, your major, and the classes in which you are CURRENTLY/ACTIVELY enrolled. ( i.e. Spring 2024 semester/quarter ) Essential Functions Include But Are Not Limited To CITYWIDE TYPICAL DUTIES INCLUDE: Conduct surveys, research, data input, and data analysis utilizing Excel, Word and PowerPoint. Prepare informational material for public presentations. May prepare financial data reports and other related reports as requested. Special projects as assigned. IF ASSIGNED TO THE PLANNING AND BUILDING AGENCY, DUTIES MAY ALSO INCLUDE: Assists members of management and technical staff by performing basic administrative assignments Prepares a wide variety of written materials, including correspondence, reports, surveys, visual aides, procedure guides, and instructions Answers requests for information Review and revise Planning and Building webpages, electronic forms, and informational material Assist with record management, general office duties, and a variety of research projects May review minor planning applications, projects, and post site inspection notices Provide support for agency policies and program development Special projects as assigned IF ASSIGNED TO THE CITY MANAGER'S OFFICE, DUTIES MAY ALSO INCLUDE: Develops, manages, and implements social media posts and content across various platforms Responds with courtesy and professionalism to inquiries and requests for information from members of the public throughout various social media platforms Assists with preparing creative materials such as monthly newsletters, media advisories and press releases, reports, social media postings and other marketing materials Monitors social media platforms for trending topics, ideas, feedback, and content Implements outreach strategies and promotional campaigns to spread awareness about city programs and resources through various platforms IF ASSIGNED TO COMMUNITY DEVELOPMENT AGENCY, DUTIES MAY ALSO INCLUDE: Greet walk in customers with general questions about the housing assistance program Answer incoming calls in a professional and courteous manner Prepare Housing Authority packets Request Duplication services IF ASSIGNED TO CITY CLERK'S OFFICE, DUTIES MAY ALSO INCLUDE: Greet and assist walk-in customers Answer incoming calls and requests for information Perform pre- and post-City Council meeting duties (set-up, clean-up, record filing, etc.) Utilize various software systems (Laserfiche, OneMeeting) IF ASSIGNED TO PARKS, RECREATION, AND COMMUNITY SERVICES AGENCY, DUTIES MAY ALSO INCLUDE: Assist with data input from participants who enroll in City’s programming Handles updates to Computer software - Civic Rec Helps answer phones and emails to provide information to the public Helps handle recruitment with the Aquatics team - tracking sheets for the participants for the hiring process CHARACTERISTICS OF SUCCESSFUL PERFORMERS Candidates shall have a strong interest in local government; be at ease in dealing with the public and handling complaints from residents with tact and diplomacy; be detail-oriented, organized, have good time-management skills within a vibrant work environment and seek answers should none be obvious. Candidates must be flexible, have good verbal and written communication skills, computer skills and work well with others and with minimal supervision. Minimum Qualifications Current enrollment in a college or university generally at an undergraduate level with a current GPA of 2.5 or higher. Strong computer skills and knowledge of software programs, such as Microsoft Word, Excel, and PowerPoint. Ability to work up to 19 hours per week which may include weekends, hours may vary. Some positions may require possession and retention of a valid California Class C driver's license. Prior to appointment, interns assigned to the Police Department will be required to complete and pass a thorough police background investigation. Bilingual fluency in English and Spanish or Vietnamese is highly desirable. Selection Process Applicants are required to complete and submit a City application form and answer the supplemental questions online. Resumes or faxed copies will not be accepted in lieu of the City online application. To apply, click on the "Apply" link located at the top of this page. New users must create an account first. Click on this link for instructions on how to set up your account and apply for the first time: Online Employment Application Guide . PLEASE ATTACH OR INCLUDE THE FOLLOWING DOCUMENTS TO YOUR ONLINE APPLICATION. IF YOU DO NOT ATTACH, YOUR APPLICATION WILL BE CONSIDERED INCOMPLETE: References - List names, addresses and phone numbers of three references (you may list these in the "References" section of the application or attach a list) Unofficial Transcripts showing you are currently enrolled in a college or university (Freshman or Sophomore level). Your transcripts MUST list your name, your school's name, the classes in which you are enrolled for the Spring 2024 semester/quarter , and your current GPA). The Human Resources Department will review all applications and materials submitted. Those candidates who possess the most pertinent qualifications may be invited for an oral interview by the hiring department. If you have any questions related to the application, please contact the Recruitment Team at (714) 647-5001, or by email at Careers@santa-ana.org Candidates given a job offer will be required to pass a medical exam and a background records check. The City of Santa Ana is an equal opportunity employer. If you consider yourself a person with a disability, you may contact us regarding providing reasonable accommodation. Part-Time employees accrue paid sick leave at the rate of one (1) hour of paid sick leave for every thirty (30) hours worked up to a maximum accrual of 6 days or 48 hours. Employees are eligible to use 3 days or 24 hours of accrued paid sick leave in a 12-month period. For additional information please visit the Department of Industrial Relations Website: www.dir.ca.gov/dlse/Paid_Sick_Leave.htm Closing Date/Time:
SOUTH COAST AQMD
Diamond Bar, California, United States
SOUTH COAST AQMD AND JOB OVERVIEW South Coast Air Quality Management District (South Coast AQMD) is one of the largest and most technologically sophisticated environmental regulatory agencies in the Nation. We serve a four-county region that includes large areas of Los Angeles, Orange County, Riverside and San Bernardino counties, including the Coachella Valley, which is home to more than 17 million people. South Coast AQMD's headquarters is located in Diamond Bar, 30 miles east of downtown Los Angeles, at the junction of the 57 and 60 freeways. With a highly diverse "Clean Air Team" of over 800 employees, an annual budget of $196.3 million, and a state-of-the art air quality laboratory, our mission is to ensure clean air and a healthy environment. South Coast AQMD is an organization you can be proud to work for -- we make a difference in the quality of life in Southern California! ABOUT THE LEGAL OFFICE AND OUR ATTORNEYS Attorneys in the Legal Office prepare and litigate cases against violators of South Coast AQMD regulations; negotiate settlement agreements; represent the agency on matters involving enforcement governing bodies; and provide advice to South Coast AQMD staff on a wide range of enforcement issues and policies. Attorneys review and assist in drafting regulations, environmental documents, and proposed legislation; provide advice on interpretation of South Coast AQMD rules and State and federal laws governing our authority and procedures; represent the agency in defense of major litigation challenging rules, policies, and permits; and initiate litigation challenging other agency action that is adverse to the air quality interest of the agency. Our Legal Office advises South Coast AQMD Governing Board members and staff on civil legal matters pertaining to environmental law, government law, and administrative hearings. ABOUT THIS RECRUITMENT Our attorneys face some of the most challenging, cutting-edge legal issues in the environmental field. As such, we are seeking exceptional, motivated candidates for a vacancy in our Legal office. The vacancy may be filled at any level listed below, depending on the qualifications of the selected candidates. DEPUTY DISTRICT COUNSEL I ($87,403- $117,522 Annually) Performs legal work representing South Coast AQMD in civil cases and administrative hearings; prepares formal opinions; drafts legal documents; and does other work as required. This is the entry level for this series and offers excellent potential for growth within the agency. Following completion of a one-year probationary period and successful performance as a Deputy District Counsel I, attorneys are eligible for non-competitive promotion to Deputy District Counsel II. DEPUTY DISTRICT COUNSEL II ($117,995 - $155,601 Annually) Performs varied legal work in representing South Coast AQMD in civil cases and administrative hearings; prepares formal opinions, drafts rules and legal documents; and does other work as required. Promotion to Senior Deputy District Counsel is dependent upon performance and the level of expertise developed and demonstrated as a Deputy District Counsel II. SENIOR DEPUTY DISTRICT COUNSEL ($133,668 - $176,326 Annually) Performs difficult and complex legal work representing South Coast AQMD in cases involving civil law; supervises Deputy District Counsels I/II and support personnel; drafts rules and legal documents; prepares formal opinions; and does other work as required. NOTE REGARDING BENEFITS: The Deputy District Counsel II and Senior Deputy District Counsel are management classifications and are eligible for the benefits described on the benefits information tab attached to the job flyer. Deputy District Counsel I is a Confidential Unit classification. This position has the opportunity to participate in the agency’s Telework Program. Depending on job responsibilities, employees are eligible to telework between one to three days per week, with supervisory approval. Additionally, the position will typically have a 4/10 work schedule (10 hours per day, Tuesday through Friday). IMPORTANT NOTE: The application period will remain open on a continuous basis, until recruitment needs are met. However, you are encouraged to apply as soon as possible, as the application period may close at any time. The first round of application review will take place the first week in May, 2024. EXAMPLE OF DUTIES The degree of complexity of duties performed by our attorneys and the independence of action exercised increases, correspondingly, with each successive level in the Deputy District Counsel classification series, but the following duties form the essential core of their assignments: Assists in representing South Coast AQMD in civil and administrative cases pertaining to enforcement and defense of South Coast AQMD rules and regulations and participates in a wide variety of difficult or complex civil cases and administrative hearings. Researches, prepares, reviews, and drafts legislation, rules, and formal and informal opinions, pleadings, and other papers for the South Coast AQMD Governing Board, Executive Officer, or other staff. Advises all South Coast AQMD management and staff on legal matters pertaining to South Coast AQMD operations and obligations. Provides guidance to investigative and support personnel in preparing civil cases for enforcement. A Senior Deputy Counsel, when designated, may act for the Principal Deputy District Counsel in the absence of the incumbent. MINIMUM AND DESIRABLE QUALIFICATIONS DESIRABLE QUALIFICATIONS In addition to the Minimum Qualifications which follow, the most competitively qualified candidates will possess: Knowledge and/or experience that is directly transferable to South Coast AQMD’s operations. Exceptional leadership, oral presentation, negotiation, and written communication skills. Significant civil or criminal trial experience, particularly involving prosecution or defense of environmental matters, administrative hearings, and/or handling other environmental litigation. Experience working effectively across office or departmental lines to elicit cooperation and accomplish program goals. Ability to interact with a wide variety of stakeholders and establish a credible presence when representing agency programs and policies. MINIMUM QUALIFICATIONS Active membership in the State Bar Association of California and admission to practice law in all courts of California is REQUIRED for all levels in this classification series. Note: If you have recently taken the CA Bar exam and are awaiting results, you may be conditionally qualified pending results. If this applies to you, please indicate so on the supplemental questionnaire. EXPERIENCE: The Deputy District Counsel II and Senior Deputy District Counsel both require a minimum of two years' post-Bar experience representing individuals, organizations or governmental agencies in hearings and court proceedings. To be considered for the Senior Deputy level, with only two years' post-bar experience, that experience must have involved governmental regulations, environmental or administrative law. KNOWLEDGE OF: All levels require knowledge of legal principles; the rules of evidence; the conduct of court proceedings; duties, powers and limitations of governmental agencies; principles of law and their application to governmental agencies in general; methods, procedures and practices used in the conduct of civil litigation; civil enforcement; and the preparation of legal documents. Entry level positions require demonstrated interest and ability to learn these matters. For Senior Deputy District Counsel, candidates must also have knowledge of supervisory principles and practices. Knowledge of environmental law, administrative agency practice, and writ practice is highly desirable. ABILITY TO: All levels require the ability to represent South Coast AQMD in administrative hearings and civil cases; prepare legal documents; advise legal and non-legal staff; and gather evidence to formulate defense or to initiate legal action. Candidates for Senior Deputy District Counsel must also have the ability to plan, organize, coordinate and supervise the work of assigned personnel. OTHER IMPORTANT INFORMATION APPLICATION PACKETS MUST INCLUDE: A completed employment application covering at least the past 10 years of employment history (or longer if you have other relevant experience), and your entire South Coast AQMD employment history if you are a South Coast AQMD employee.Up to four references which include the names and phone numbers of your present and past supervisors or managers, and/or college professors or persons for whom you have directly provided services, not peers .Responses to the Supplemental Questionnaire (SQ). The SQ is a form of written test, and will be evaluated as such. Your responses should be well written, clear, concise, and directly responsive to the question.An unofficial copy of your transcripts (or equivalency evaluation if your education was obtained outside the U.S.), documenting all qualifying education claimed, submitted as an attachment to your online application* . *You MUST submit acceptable documentation for all education claimed on your application. Acceptable documentation consists of an unofficial copy of your transcripts/equivalency evaluation attached to your application . At a later date , candidates under final consideration will be required to arrange for original, official transcripts (or equivalency evaluation, if applicable) to be mailed directly from their college/university to South Coast AQMD, documenting all education claimed on their application. Job applications must be completely filled out. A resume cannot be substituted for the required information. Be sure to detail any education, training or other relevant coursework that would make you a particularly strong candidate. SELECTION PROCESS Application packages, including responses to the Supplemental Questionnaire, will first be screened, and the most competitively qualified candidates will be invited to the next step of the process, which may include a writing exercise, oral assessment and/or panel interview (weighted at 100%). Those who advance to the oral assessment and/or panel interviews will be required to submit verification of current California State Bar membership and writing samples prior to the date of the interview. Following the assessment process, an unranked eligible list, in alphabetical order, is expected to be created, from which current and future vacancies may be filled, during the 6-12 month life of the list. Only those who demonstrate they are among the most competitively qualified, at each successive step of the selection process, will be advanced to the next step. (Meeting the minimum requirements does not guarantee an invitation to the next step.) South Coast AQMD reserves the right to add, delete, and modify any elements of the selection process as deemed appropriate, based on the number and quality of applicants at each step. Important note for potential candidates who do not have the continued and unrestricted right to work full time in the United States: If you currently, or will in the future, require sponsorship (i.e., H1-B Visa) in order to maintain your right to work in the United States, please be aware that decisions regarding sponsorship for maintaining a right to work in the United States are made on a case-by-case basis. You are welcome to participate in this recruitment process, but there is no guarantee that a job offer with the requested sponsorship will be made to you. Candidates who may need a special accommodation during the selection process must call the Human Resources Department at least one week prior to any test dates. If you have any questions regarding this recruitment, please contact the Human Resources Department at (909) 396-2800. MANAGEMENT EMPLOYEE BENEFIT OVERVIEW BENEFIT DESCRIPTION Monthly Benefit Allotment $2,060.00 to purchase medical, dental, and life insurance, with unused portion paid to you as cash. Your insurance coverage becomes effective on the first of the month following completion of 30 days of continuous service. Dependent children may be covered to age 26 on medical, dental and vision plans. Medical Health Plans Blue Shield PPO Blue Shield PPO Savings Plus 2250 (High Deductible Plan) Blue Shield HMO Kaiser HMO Kaiser HSA HMO 1500 (High Deductible Plan) Dental Plans Delta Dental PPO (without orthodontic benefits) Delta Dental PPO (with orthodontic benefits for children only) DeltaCare (PMI) Dental Vision Plan EyeMed - Optional Life Insurance $5,000 Term Life Insurance (Optional additional life insurance, paid by you, at 1X, 2X, or 3X your salary) Employee Assistance Program (EAP) Claremont EAP, powered by Uprise Health. EAP benefits are available to all employees and their families at no cost. EAP offers confidential advice, support and practical solutions to real-life issues. Services include: confidential therapy, 24-hour crisis help and online peer support groups. Term Life/Accidental Death & Dismemberment $50,000 coverage paid by South Coast AQMD (Additional optional coverage paid by you) Long-Term Disability Coverage Paid by South Coast AQMD Employee-Paid Long-Term Care Plan Optional Section 125 Optional Plans (Medical Reimbursement; Dependent Care) Work Schedule Four 10-hour days, Tuesday through Friday Vacation 80 hours per year, increasing to 120 in years two through five Holidays 13paid holidays per year Sick Leave 100 hours per year Other Leaves Bereavement; Jury Duty; Military; Witness Professional Licenses & Memberships Reimbursed up to $300 per year; $478 for attorney bar dues Wellness Reimbursement Program Reimbursed up to $300 per year towards the cost of wellness initiatives Salary Continuation Plan Eligible after one year of service Tuition Reimbursement Reimbursed up to $5,000 per year Deferred Compensation (457 Plan) South Coast AQMD matches, dollar for dollar, 100% of your regular contribution, up to $8,800. South Coast AQMD matching contribution will be paid to your 401(a) plan. Retirement 2.5% @ 67 defined benefit plan - Applies to employees hired on or after January 1, 2013 who, at time of hire, were not members of the San Bernardino County Employees' Retirement Association (SBCERA) or another public employee retirement system through which reciprocity may be established. 2.0% @ 55 defined benefit plan - Applies to employees who, prior to January 1, 2013, were active members of SBCERA or another public employee retirement system through which reciprocity may be established. Employees pay only the Medicare portion of Social Security. 01/01/2024
Mar 21, 2024
Full Time
SOUTH COAST AQMD AND JOB OVERVIEW South Coast Air Quality Management District (South Coast AQMD) is one of the largest and most technologically sophisticated environmental regulatory agencies in the Nation. We serve a four-county region that includes large areas of Los Angeles, Orange County, Riverside and San Bernardino counties, including the Coachella Valley, which is home to more than 17 million people. South Coast AQMD's headquarters is located in Diamond Bar, 30 miles east of downtown Los Angeles, at the junction of the 57 and 60 freeways. With a highly diverse "Clean Air Team" of over 800 employees, an annual budget of $196.3 million, and a state-of-the art air quality laboratory, our mission is to ensure clean air and a healthy environment. South Coast AQMD is an organization you can be proud to work for -- we make a difference in the quality of life in Southern California! ABOUT THE LEGAL OFFICE AND OUR ATTORNEYS Attorneys in the Legal Office prepare and litigate cases against violators of South Coast AQMD regulations; negotiate settlement agreements; represent the agency on matters involving enforcement governing bodies; and provide advice to South Coast AQMD staff on a wide range of enforcement issues and policies. Attorneys review and assist in drafting regulations, environmental documents, and proposed legislation; provide advice on interpretation of South Coast AQMD rules and State and federal laws governing our authority and procedures; represent the agency in defense of major litigation challenging rules, policies, and permits; and initiate litigation challenging other agency action that is adverse to the air quality interest of the agency. Our Legal Office advises South Coast AQMD Governing Board members and staff on civil legal matters pertaining to environmental law, government law, and administrative hearings. ABOUT THIS RECRUITMENT Our attorneys face some of the most challenging, cutting-edge legal issues in the environmental field. As such, we are seeking exceptional, motivated candidates for a vacancy in our Legal office. The vacancy may be filled at any level listed below, depending on the qualifications of the selected candidates. DEPUTY DISTRICT COUNSEL I ($87,403- $117,522 Annually) Performs legal work representing South Coast AQMD in civil cases and administrative hearings; prepares formal opinions; drafts legal documents; and does other work as required. This is the entry level for this series and offers excellent potential for growth within the agency. Following completion of a one-year probationary period and successful performance as a Deputy District Counsel I, attorneys are eligible for non-competitive promotion to Deputy District Counsel II. DEPUTY DISTRICT COUNSEL II ($117,995 - $155,601 Annually) Performs varied legal work in representing South Coast AQMD in civil cases and administrative hearings; prepares formal opinions, drafts rules and legal documents; and does other work as required. Promotion to Senior Deputy District Counsel is dependent upon performance and the level of expertise developed and demonstrated as a Deputy District Counsel II. SENIOR DEPUTY DISTRICT COUNSEL ($133,668 - $176,326 Annually) Performs difficult and complex legal work representing South Coast AQMD in cases involving civil law; supervises Deputy District Counsels I/II and support personnel; drafts rules and legal documents; prepares formal opinions; and does other work as required. NOTE REGARDING BENEFITS: The Deputy District Counsel II and Senior Deputy District Counsel are management classifications and are eligible for the benefits described on the benefits information tab attached to the job flyer. Deputy District Counsel I is a Confidential Unit classification. This position has the opportunity to participate in the agency’s Telework Program. Depending on job responsibilities, employees are eligible to telework between one to three days per week, with supervisory approval. Additionally, the position will typically have a 4/10 work schedule (10 hours per day, Tuesday through Friday). IMPORTANT NOTE: The application period will remain open on a continuous basis, until recruitment needs are met. However, you are encouraged to apply as soon as possible, as the application period may close at any time. The first round of application review will take place the first week in May, 2024. EXAMPLE OF DUTIES The degree of complexity of duties performed by our attorneys and the independence of action exercised increases, correspondingly, with each successive level in the Deputy District Counsel classification series, but the following duties form the essential core of their assignments: Assists in representing South Coast AQMD in civil and administrative cases pertaining to enforcement and defense of South Coast AQMD rules and regulations and participates in a wide variety of difficult or complex civil cases and administrative hearings. Researches, prepares, reviews, and drafts legislation, rules, and formal and informal opinions, pleadings, and other papers for the South Coast AQMD Governing Board, Executive Officer, or other staff. Advises all South Coast AQMD management and staff on legal matters pertaining to South Coast AQMD operations and obligations. Provides guidance to investigative and support personnel in preparing civil cases for enforcement. A Senior Deputy Counsel, when designated, may act for the Principal Deputy District Counsel in the absence of the incumbent. MINIMUM AND DESIRABLE QUALIFICATIONS DESIRABLE QUALIFICATIONS In addition to the Minimum Qualifications which follow, the most competitively qualified candidates will possess: Knowledge and/or experience that is directly transferable to South Coast AQMD’s operations. Exceptional leadership, oral presentation, negotiation, and written communication skills. Significant civil or criminal trial experience, particularly involving prosecution or defense of environmental matters, administrative hearings, and/or handling other environmental litigation. Experience working effectively across office or departmental lines to elicit cooperation and accomplish program goals. Ability to interact with a wide variety of stakeholders and establish a credible presence when representing agency programs and policies. MINIMUM QUALIFICATIONS Active membership in the State Bar Association of California and admission to practice law in all courts of California is REQUIRED for all levels in this classification series. Note: If you have recently taken the CA Bar exam and are awaiting results, you may be conditionally qualified pending results. If this applies to you, please indicate so on the supplemental questionnaire. EXPERIENCE: The Deputy District Counsel II and Senior Deputy District Counsel both require a minimum of two years' post-Bar experience representing individuals, organizations or governmental agencies in hearings and court proceedings. To be considered for the Senior Deputy level, with only two years' post-bar experience, that experience must have involved governmental regulations, environmental or administrative law. KNOWLEDGE OF: All levels require knowledge of legal principles; the rules of evidence; the conduct of court proceedings; duties, powers and limitations of governmental agencies; principles of law and their application to governmental agencies in general; methods, procedures and practices used in the conduct of civil litigation; civil enforcement; and the preparation of legal documents. Entry level positions require demonstrated interest and ability to learn these matters. For Senior Deputy District Counsel, candidates must also have knowledge of supervisory principles and practices. Knowledge of environmental law, administrative agency practice, and writ practice is highly desirable. ABILITY TO: All levels require the ability to represent South Coast AQMD in administrative hearings and civil cases; prepare legal documents; advise legal and non-legal staff; and gather evidence to formulate defense or to initiate legal action. Candidates for Senior Deputy District Counsel must also have the ability to plan, organize, coordinate and supervise the work of assigned personnel. OTHER IMPORTANT INFORMATION APPLICATION PACKETS MUST INCLUDE: A completed employment application covering at least the past 10 years of employment history (or longer if you have other relevant experience), and your entire South Coast AQMD employment history if you are a South Coast AQMD employee.Up to four references which include the names and phone numbers of your present and past supervisors or managers, and/or college professors or persons for whom you have directly provided services, not peers .Responses to the Supplemental Questionnaire (SQ). The SQ is a form of written test, and will be evaluated as such. Your responses should be well written, clear, concise, and directly responsive to the question.An unofficial copy of your transcripts (or equivalency evaluation if your education was obtained outside the U.S.), documenting all qualifying education claimed, submitted as an attachment to your online application* . *You MUST submit acceptable documentation for all education claimed on your application. Acceptable documentation consists of an unofficial copy of your transcripts/equivalency evaluation attached to your application . At a later date , candidates under final consideration will be required to arrange for original, official transcripts (or equivalency evaluation, if applicable) to be mailed directly from their college/university to South Coast AQMD, documenting all education claimed on their application. Job applications must be completely filled out. A resume cannot be substituted for the required information. Be sure to detail any education, training or other relevant coursework that would make you a particularly strong candidate. SELECTION PROCESS Application packages, including responses to the Supplemental Questionnaire, will first be screened, and the most competitively qualified candidates will be invited to the next step of the process, which may include a writing exercise, oral assessment and/or panel interview (weighted at 100%). Those who advance to the oral assessment and/or panel interviews will be required to submit verification of current California State Bar membership and writing samples prior to the date of the interview. Following the assessment process, an unranked eligible list, in alphabetical order, is expected to be created, from which current and future vacancies may be filled, during the 6-12 month life of the list. Only those who demonstrate they are among the most competitively qualified, at each successive step of the selection process, will be advanced to the next step. (Meeting the minimum requirements does not guarantee an invitation to the next step.) South Coast AQMD reserves the right to add, delete, and modify any elements of the selection process as deemed appropriate, based on the number and quality of applicants at each step. Important note for potential candidates who do not have the continued and unrestricted right to work full time in the United States: If you currently, or will in the future, require sponsorship (i.e., H1-B Visa) in order to maintain your right to work in the United States, please be aware that decisions regarding sponsorship for maintaining a right to work in the United States are made on a case-by-case basis. You are welcome to participate in this recruitment process, but there is no guarantee that a job offer with the requested sponsorship will be made to you. Candidates who may need a special accommodation during the selection process must call the Human Resources Department at least one week prior to any test dates. If you have any questions regarding this recruitment, please contact the Human Resources Department at (909) 396-2800. MANAGEMENT EMPLOYEE BENEFIT OVERVIEW BENEFIT DESCRIPTION Monthly Benefit Allotment $2,060.00 to purchase medical, dental, and life insurance, with unused portion paid to you as cash. Your insurance coverage becomes effective on the first of the month following completion of 30 days of continuous service. Dependent children may be covered to age 26 on medical, dental and vision plans. Medical Health Plans Blue Shield PPO Blue Shield PPO Savings Plus 2250 (High Deductible Plan) Blue Shield HMO Kaiser HMO Kaiser HSA HMO 1500 (High Deductible Plan) Dental Plans Delta Dental PPO (without orthodontic benefits) Delta Dental PPO (with orthodontic benefits for children only) DeltaCare (PMI) Dental Vision Plan EyeMed - Optional Life Insurance $5,000 Term Life Insurance (Optional additional life insurance, paid by you, at 1X, 2X, or 3X your salary) Employee Assistance Program (EAP) Claremont EAP, powered by Uprise Health. EAP benefits are available to all employees and their families at no cost. EAP offers confidential advice, support and practical solutions to real-life issues. Services include: confidential therapy, 24-hour crisis help and online peer support groups. Term Life/Accidental Death & Dismemberment $50,000 coverage paid by South Coast AQMD (Additional optional coverage paid by you) Long-Term Disability Coverage Paid by South Coast AQMD Employee-Paid Long-Term Care Plan Optional Section 125 Optional Plans (Medical Reimbursement; Dependent Care) Work Schedule Four 10-hour days, Tuesday through Friday Vacation 80 hours per year, increasing to 120 in years two through five Holidays 13paid holidays per year Sick Leave 100 hours per year Other Leaves Bereavement; Jury Duty; Military; Witness Professional Licenses & Memberships Reimbursed up to $300 per year; $478 for attorney bar dues Wellness Reimbursement Program Reimbursed up to $300 per year towards the cost of wellness initiatives Salary Continuation Plan Eligible after one year of service Tuition Reimbursement Reimbursed up to $5,000 per year Deferred Compensation (457 Plan) South Coast AQMD matches, dollar for dollar, 100% of your regular contribution, up to $8,800. South Coast AQMD matching contribution will be paid to your 401(a) plan. Retirement 2.5% @ 67 defined benefit plan - Applies to employees hired on or after January 1, 2013 who, at time of hire, were not members of the San Bernardino County Employees' Retirement Association (SBCERA) or another public employee retirement system through which reciprocity may be established. 2.0% @ 55 defined benefit plan - Applies to employees who, prior to January 1, 2013, were active members of SBCERA or another public employee retirement system through which reciprocity may be established. Employees pay only the Medicare portion of Social Security. 01/01/2024
City of Concord, CA
Concord, California, United States
Job Characteristics ***OPEN & PROMOTIONAL JOB ANNOUNCEMENT*** ASSOCIATE/SENIOR TRANSPORTATION ENGINEER The City of Concord's Public Works Department is recruiting for two full time Associate/Senior Transportation Engineers. The positions may be filled at either the Associate Transportation Engineer or Senior Transportation Engineer level, depending on experience and education. This position is open until filled and may close at any time so you are encouraged to apply as soon as possible. The Senior Transportation Engineer is distinguished from the Associate Transportation Engineer in that the Senior performs more complex work and works more independently. Associate Transportation Engineer: $9,536.12 - $13,111.45 monthly* Senior Transportation Engineer: $10,374.00 - $14,263.60 monthly* *A 5% wage increase is scheduled for July 8, 2024. What you will be doing: Associate and Senior Transportation Engineers supervise major, large scale transportation engineering projects for the Transportation Division. Incumbents will be responsible to manage and prepare various transportation studies and programs, review new development applications and assess impacts on the transportation system and make recommendations on signal timing and other operational improvements for the City's 150 signalized intersections. In addition to the work specific to traffic operations and safety, Associate and Senior Transportation Engineers will keep apprised of new transportation technology, prepare grant applications and make public presentations on traffic and transportation issues to citizens, City Council and the Planning Commission. These positions receive direction from the Deputy Director of Public Works Transportation, and Senior Transportation Engineers may supervise and direct the work of Traffic Signal Technicians and on-call consultants. The Public Works Department: The Public Works Department strives to develop and provide a variety of customer driven maintenance services and programs to protect the City’s investment of infrastructure, public facilities, and equipment; and ensure the health and safety of Concord’s community in the most efficient and cost-effective manner. The Department is comprised of 89 full time staff across multiple divisions: Administration, Facilities Maintenance, Infrastructure Maintenance, and Parks Services, and Transportation. The Transportation Division functions within the Public Works Department and works to keep drivers and pedestrians safe by monitoring traffic signals, signs and street markings. The Division has a team of 6 full time staff dedicated to Transportation Engineering, Transportation Planning and Signal/Streetlight Maintenance. The division as a whole performs a wide range of functions including but not limited to: Reviewing traffic studies for current development Reviewing and providing input in current CIP projects Conducting traffic operations analysis including signal timing Performing traffic safety analysis and presenting recommendations Updating various long range transportation plans and studies Implementing transportation technology projects Pursuing federal, state, regional and local grant funding Supervising signals and streetlights maintenance Coordinating with regional agencies on policies and projects Responding to residents and the community at large with respect to transportation issues We are looking for someone who: Is registered as a Traffic Engineer or Civil Engineer by the State of California Is passionate about transportation and has strong experience in transportation programs Has strong customer service skills and enjoys interacting with the public Is able to prioritize workload and multitask with multiple interruptions Embraces, promotes and is guided by the City's Mission, Vision and Values What we offer: The City of Concord offers the opportunity to take part in a collaborative and exciting work experience, where you can grow in your career while working alongside the community to make Concord a city of the highest quality. The City is an employer that invests in its employees’ professional and personal development, values work-life balance, is dedicated to employee wellness and provides numerous benefit and retirement options, to include the following: Participation in CalPERS pension, tiered based on date of hire A variety of health care plans or a cash-in-lieu benefit of $200 if waiving coverage City-paid dental insurance; employee-paid vision insurance Vacation accruals starting at 15 days per year, 12 days of sick leave per year, 11 paid holidays per year, plus 80 hours of administrative leave per year available upon completion of probation Generous tuition reimbursement program 401(k) and 457 deferred compensation plans, including an employer paid contribution of 3% plus $2000 annually Flexible spending accounts (FSAs) for healthcare, dependent care and commuting costs Life insurance in the amount of twice the annual salary (up to $400,000 max) and disability insurance A wellness program that offers yoga and fitness classes, annual health expos, health and nutrition education, as well as a variety of mental health resources *Salary is negotiable within the advertised range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found at www.cityofconcord.org. The Community: Nestled in the foothills of Mt. Diablo, Concord is a major East Bay community located 29 miles east of San Francisco and 58miles north of San Jose. With a population of almost 130,000 residents occupying an area of 31 square miles, Concord is the largest city in Contra Costa County. The City’s central location offers easy access to the entire Bay Area including Oakland, San Francisco, and the Silicon Valley. Concord has much to offer; its local lifestyle reflects a careful blending of the City’s early California heritage, along with modern planned development. It is a harmonious community of quiet neighborhoods, an excellent park system, convenient shopping centers, large preserves of open space, a state-of-the-art hospital, and a wide variety of restaurants. Additionally, diverse public and private educational opportunities for students of all ages are available in Concord. Concord residents enjoy a Mediterranean climate with warm, dry summers and mild winters. The ideal weather and natural beauty of Concord make the area ideal for visitors and locals seeking active outdoor activities. In Concord, where “Families Come First,” one is never far from a park or an open green space for active play or just relaxing. Todos Santos Plaza, the heart of downtown Concord, features a year-round Farmer’s Market, several seasonal and community celebrations, as well as serving as a wonderful outdoor space for all to enjoy. SELECTION PROCESS 1. Submit a completed City of Concord application and the required supplemental question responses online at www.cityofconcord.org . Only application materials submitted online during the filing period will be accepted. 2. All qualified applications and supplemental responses will be competitively evaluated, and those candidates demonstrating the strongest qualifications for the position will be invited to participate in a panel interview. If you are selected to participate in the panel interview and are unavailable, we regret that we will not be able to reschedule you. Conviction History: If you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with the City of Concord. Examples of duties include, but are not limited to Associate Transportation Engineer: Plans, performs, and reviews studies of traffic conditions; evaluates statistical and physical data, such as that pertaining to traffic flow and volume, circulation patterns, roadway capacity, feasibility of improvements; projected traffic loads, parking facilities, and traffic operations aspects of land use plans. Directs and performs investigations of complaints and analysis of traffic accident reports and hazards; conducts experiments with alternative plans including modifications in signal or control devices and traffic direction and speed; evaluates results and makes appropriate recommendations. Plans and performs transportation activities, such as preparing and reviewing plan lines; cost estimates; grant applications for Federal Aid; street improvement programs; freeway access studies; environmental impact reports; general plans for streets, pedestrians, and bicycles; developer's street fee obligations; and transportation system management programs. Using discretion in the interpretation of established engineering standards and practices; prepares and presents a variety of plans and reports for the purpose of ensuring safe and uncongested traffic conditions; assists with developing recommendations for the change of traffic ordinances and regulations. Reviews plans submitted by consultants. Answers interrogatories, gives depositions and prepares other background information including accident reconstruction for attorneys to defend the City in actions arising from traffic accidents on City streets. Confers with other departments, citizen groups, consultants, and agencies regarding traffic matters such as accident prevention, speed control, transit routes and stops, equipment alternatives, and public information; assists with the coordination of City traffic programs by boundary areas and agencies. Coordinates transportation studies with various City work units including Planning, Redevelopment, City Attorney, City Manager, consultants and individual members of the City Council and Planning Commission. Prepares plans and specifications for traffic channelization and the placement of traffic signs, signals, or other control devices; review bids for contractor installation of traffic signals. Performs related administrative duties including assisting the Division Head in budget development, preparing work requests, initiating purchase orders, and processing and maintaining records. Supervises professional and technical engineering staff. Applies City and departmental policies, procedures, rules, and regulations pertaining to the work and to the work group; prepares work appraisals and discusses performance evaluations, initiates official disciplinary actions as necessary; identifies and/or resolves subordinate complaints. Carries out and participates in a variety of information collection activities, such as interviewing prospective employees, and fact finding pertinent to budget needs, disciplinary actions, performance evaluations, subordinate complaints, and operating problems. Promotes the City's Mission to make Concord a city of the highest quality by providing responsive, cost-effective, and innovative government services; understands and subscribes to the Vision and Values Statement adopted by the City. Performs other work as assigned. Senior Transportation Engineer: Independently plans, studies, analyzes, interprets, and solves complex traffic conditions; evaluates statistical and physical data, such as that pertaining to traffic flow and volume, circulation patterns, roadway capacity, feasibility of improvements, projected traffic loads, parking facilities, and traffic aspects of land use plans. Uses involved traffic engineering principles, devises new techniques and approaches and applies existing criteria, and draws conclusions from comparative data in developing new and innovative solutions to traffic safety and congestion. Directs and performs investigations of complaints and analyses of traffic accident reports and hazards; conducts experiments with alternative plans including modifications in signal or control devices and traffic direction and speed; evaluates results and makes appropriate recommendations. Frequent intra-organizational, inter-organizational, and citizen group contacts. May represent the City and provide consultative expertise in traffic matters such as accident prevention, speed control, transit routes and stops, equipment alternatives, and public information. Participates in the development of solutions to multiple jurisdiction traffic problems in boundary regions. Works closely with various City work units including Planning, Redevelopment, City Attorney, City Manager, and members of the Planning Commission and City Council in special studies which involve transportation and traffic issues. Assists in developing recommendations for changes to City ordinances and regulations pertaining to traffic issues. Prepares plans and specifications for traffic channelization and the placement of traffic signs, signals, or other control devices; reviews bids for contractor installation of traffic control devices; acts as project leader supervising work performed by outside contractors. Reviews plans and reports submitted by outside consultants related to traffic system design issues. Reviews traffic signal system design including communications, timing plans, controller functions and interconnect system design; and performs signal operations analysis using signal optimization software such as SYNCHRO, SIMTRAFFIC, VISSIM, HCS, for the analysis of traffic operations, Plans and performs transportation activities, such as preparing and reviewing plan lines; grant applications; street improvement programs; freeway access studies; environmental impact reports; general plans for streets, pedestrians, and bicycles; developers' street fee obligations; and transportation system management programs. Supervises professional, technical, maintenance, and administrative personnel in transportation and traffic engineering activities. Determines priorities and work sequences necessary to achieve objectives and, through lead workers, assigns technical and/or field personnel in accordance with priority and need. Applies City and department policies and regulations pertaining to the work, the work group, and individual subordinates; prepares and/or reviews work appraisals and discusses performance evaluations; initiates official disciplinary action; and identifies and/or resolves subordinate complaints. Prepares annual budget for the section including justification for changes in personnel, financial, material, and other resources, and assures the control of expenditures by applying policies relevant to purchases, vacation and overtime usage, and sick leave. Responsible for achieving annual performance based budget program and project outcomes. Performs other related administrative duties such as preparing work requests, initiating purchase orders, and processing and maintaining records. Promotes the City's Mission to make Concord a city of the highest quality by providing responsive, cost-effective, and innovative government services; understands and subscribes to the Vision and Values Statement adopted by the City. Performs other work as assigned. To view the full class specification for the positions of Transportation Program Manager I (working title: Associate Transportation Engineer) and Transportation Program Manager II (working title: Senior Transportation Engineer), please visit www.governmentjobs.com/careers/concord/classspecs . Qualifications Knowledge and Abilities Associate Transportation Engineer Considerable working knowledge of the basic principles and practices of traffic engineering and transportation planning, including street and highway design; of the laws and regulations relating to traffic engineering; of engineering mathematics and economics; of computer control traffic systems; of equipment and materials used in street construction and traffic control; of environmental laws and regulations; of the technical literature, research studies, and current developments in the field of traffic engineering and transportation planning; and of supervision and training. Ability to effectively exercise supervisory control over complex professional and technical activities; to plan, perform, and coordinate professional and technical traffic engineering studies, research projects, and surveys including the use of computers; to analyze traffic problems and develop effective alternatives for their solution; to prepare comprehensive technical reports, and detailed illustrations, plans and specifications; to communicate effectively orally and in writing; and to establish and maintain cooperative and effective relationships with those contact in the course of work. Senior Transportation Engineer Requires knowledge of advanced principles, theories, concepts and practices of traffic engineering and transportation planning, including street and highway design; of the laws and regulations relating to traffic engineering; of computer control traffic systems; of equipment and materials used in street construction and traffic control; of environmental laws and regulations; of the technical literature, research studies, and current developments in the field of traffic engineering and transportation planning; and of supervision and training. Requires the ability to effectively apply engineering principles; prepare and present clear and concise written and verbal reports and the ability to deal effectively with engineers, developers, contractors, property owners and the general public; to plan, perform, and coordinate professional and technical traffic engineering studies, research projects, and surveys; to analyze traffic problems and develop effective alternatives for their solution; to prepare comprehensive technical reports with detailed illustrations, plans, and specifications. Minimum Qualifications Associate Transportation Engineer Education : A Bachelor's or a Master's Degree in a related Engineering curriculum such as traffic engineering. Experience : Four years of employment in the traffic engineering profession. Other : Must possess California Engineer-In-Training (EIT) certificate. Registration as a Traffic Engineer or Civil Engineer by the California State Board of Registration is highly desirable. Senior Transportation Engineer Education: A Bachelor's or Master's Degree in a related Engineering curriculum such as traffic engineering. Experience: Six years or four years of employment in the traffic engineering profession with a Bachelor's or Master's Degree, respectively. Other : Registration as a Traffic Engineer or Civil Engineer by the California State Board of Registration is required. Other A valid California Driver's License and a satisfactory driving record are conditions of initial and continued employment. EEO/ADA: The City of Concord is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. If you have a disability and require accommodations in the testing process, please contact Human Resources at 925-671-3308 or hrdept@cityofconcord.org prior to the final filing date. The City of Concord takes pride in offering a generous benefits program that provides flexibility for the diverse and changing needs of our qualifying employees. For a complete overview, click here . Below is a brief listing of what the City offers: Dental & Vision Insurance Employee Assistance Program Health Insurance Holidays Life Insurance Pre-tax Savings Benefits Retiree Medical (3 levels based on date of hire) Retirement Program Short-term Disability*and Long-term Disability Social Security/Medicare Vacation & Sick Leave *Not available for sworn personnel. Closing Date/Time: Continuous
Mar 09, 2024
Full Time
Job Characteristics ***OPEN & PROMOTIONAL JOB ANNOUNCEMENT*** ASSOCIATE/SENIOR TRANSPORTATION ENGINEER The City of Concord's Public Works Department is recruiting for two full time Associate/Senior Transportation Engineers. The positions may be filled at either the Associate Transportation Engineer or Senior Transportation Engineer level, depending on experience and education. This position is open until filled and may close at any time so you are encouraged to apply as soon as possible. The Senior Transportation Engineer is distinguished from the Associate Transportation Engineer in that the Senior performs more complex work and works more independently. Associate Transportation Engineer: $9,536.12 - $13,111.45 monthly* Senior Transportation Engineer: $10,374.00 - $14,263.60 monthly* *A 5% wage increase is scheduled for July 8, 2024. What you will be doing: Associate and Senior Transportation Engineers supervise major, large scale transportation engineering projects for the Transportation Division. Incumbents will be responsible to manage and prepare various transportation studies and programs, review new development applications and assess impacts on the transportation system and make recommendations on signal timing and other operational improvements for the City's 150 signalized intersections. In addition to the work specific to traffic operations and safety, Associate and Senior Transportation Engineers will keep apprised of new transportation technology, prepare grant applications and make public presentations on traffic and transportation issues to citizens, City Council and the Planning Commission. These positions receive direction from the Deputy Director of Public Works Transportation, and Senior Transportation Engineers may supervise and direct the work of Traffic Signal Technicians and on-call consultants. The Public Works Department: The Public Works Department strives to develop and provide a variety of customer driven maintenance services and programs to protect the City’s investment of infrastructure, public facilities, and equipment; and ensure the health and safety of Concord’s community in the most efficient and cost-effective manner. The Department is comprised of 89 full time staff across multiple divisions: Administration, Facilities Maintenance, Infrastructure Maintenance, and Parks Services, and Transportation. The Transportation Division functions within the Public Works Department and works to keep drivers and pedestrians safe by monitoring traffic signals, signs and street markings. The Division has a team of 6 full time staff dedicated to Transportation Engineering, Transportation Planning and Signal/Streetlight Maintenance. The division as a whole performs a wide range of functions including but not limited to: Reviewing traffic studies for current development Reviewing and providing input in current CIP projects Conducting traffic operations analysis including signal timing Performing traffic safety analysis and presenting recommendations Updating various long range transportation plans and studies Implementing transportation technology projects Pursuing federal, state, regional and local grant funding Supervising signals and streetlights maintenance Coordinating with regional agencies on policies and projects Responding to residents and the community at large with respect to transportation issues We are looking for someone who: Is registered as a Traffic Engineer or Civil Engineer by the State of California Is passionate about transportation and has strong experience in transportation programs Has strong customer service skills and enjoys interacting with the public Is able to prioritize workload and multitask with multiple interruptions Embraces, promotes and is guided by the City's Mission, Vision and Values What we offer: The City of Concord offers the opportunity to take part in a collaborative and exciting work experience, where you can grow in your career while working alongside the community to make Concord a city of the highest quality. The City is an employer that invests in its employees’ professional and personal development, values work-life balance, is dedicated to employee wellness and provides numerous benefit and retirement options, to include the following: Participation in CalPERS pension, tiered based on date of hire A variety of health care plans or a cash-in-lieu benefit of $200 if waiving coverage City-paid dental insurance; employee-paid vision insurance Vacation accruals starting at 15 days per year, 12 days of sick leave per year, 11 paid holidays per year, plus 80 hours of administrative leave per year available upon completion of probation Generous tuition reimbursement program 401(k) and 457 deferred compensation plans, including an employer paid contribution of 3% plus $2000 annually Flexible spending accounts (FSAs) for healthcare, dependent care and commuting costs Life insurance in the amount of twice the annual salary (up to $400,000 max) and disability insurance A wellness program that offers yoga and fitness classes, annual health expos, health and nutrition education, as well as a variety of mental health resources *Salary is negotiable within the advertised range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found at www.cityofconcord.org. The Community: Nestled in the foothills of Mt. Diablo, Concord is a major East Bay community located 29 miles east of San Francisco and 58miles north of San Jose. With a population of almost 130,000 residents occupying an area of 31 square miles, Concord is the largest city in Contra Costa County. The City’s central location offers easy access to the entire Bay Area including Oakland, San Francisco, and the Silicon Valley. Concord has much to offer; its local lifestyle reflects a careful blending of the City’s early California heritage, along with modern planned development. It is a harmonious community of quiet neighborhoods, an excellent park system, convenient shopping centers, large preserves of open space, a state-of-the-art hospital, and a wide variety of restaurants. Additionally, diverse public and private educational opportunities for students of all ages are available in Concord. Concord residents enjoy a Mediterranean climate with warm, dry summers and mild winters. The ideal weather and natural beauty of Concord make the area ideal for visitors and locals seeking active outdoor activities. In Concord, where “Families Come First,” one is never far from a park or an open green space for active play or just relaxing. Todos Santos Plaza, the heart of downtown Concord, features a year-round Farmer’s Market, several seasonal and community celebrations, as well as serving as a wonderful outdoor space for all to enjoy. SELECTION PROCESS 1. Submit a completed City of Concord application and the required supplemental question responses online at www.cityofconcord.org . Only application materials submitted online during the filing period will be accepted. 2. All qualified applications and supplemental responses will be competitively evaluated, and those candidates demonstrating the strongest qualifications for the position will be invited to participate in a panel interview. If you are selected to participate in the panel interview and are unavailable, we regret that we will not be able to reschedule you. Conviction History: If you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with the City of Concord. Examples of duties include, but are not limited to Associate Transportation Engineer: Plans, performs, and reviews studies of traffic conditions; evaluates statistical and physical data, such as that pertaining to traffic flow and volume, circulation patterns, roadway capacity, feasibility of improvements; projected traffic loads, parking facilities, and traffic operations aspects of land use plans. Directs and performs investigations of complaints and analysis of traffic accident reports and hazards; conducts experiments with alternative plans including modifications in signal or control devices and traffic direction and speed; evaluates results and makes appropriate recommendations. Plans and performs transportation activities, such as preparing and reviewing plan lines; cost estimates; grant applications for Federal Aid; street improvement programs; freeway access studies; environmental impact reports; general plans for streets, pedestrians, and bicycles; developer's street fee obligations; and transportation system management programs. Using discretion in the interpretation of established engineering standards and practices; prepares and presents a variety of plans and reports for the purpose of ensuring safe and uncongested traffic conditions; assists with developing recommendations for the change of traffic ordinances and regulations. Reviews plans submitted by consultants. Answers interrogatories, gives depositions and prepares other background information including accident reconstruction for attorneys to defend the City in actions arising from traffic accidents on City streets. Confers with other departments, citizen groups, consultants, and agencies regarding traffic matters such as accident prevention, speed control, transit routes and stops, equipment alternatives, and public information; assists with the coordination of City traffic programs by boundary areas and agencies. Coordinates transportation studies with various City work units including Planning, Redevelopment, City Attorney, City Manager, consultants and individual members of the City Council and Planning Commission. Prepares plans and specifications for traffic channelization and the placement of traffic signs, signals, or other control devices; review bids for contractor installation of traffic signals. Performs related administrative duties including assisting the Division Head in budget development, preparing work requests, initiating purchase orders, and processing and maintaining records. Supervises professional and technical engineering staff. Applies City and departmental policies, procedures, rules, and regulations pertaining to the work and to the work group; prepares work appraisals and discusses performance evaluations, initiates official disciplinary actions as necessary; identifies and/or resolves subordinate complaints. Carries out and participates in a variety of information collection activities, such as interviewing prospective employees, and fact finding pertinent to budget needs, disciplinary actions, performance evaluations, subordinate complaints, and operating problems. Promotes the City's Mission to make Concord a city of the highest quality by providing responsive, cost-effective, and innovative government services; understands and subscribes to the Vision and Values Statement adopted by the City. Performs other work as assigned. Senior Transportation Engineer: Independently plans, studies, analyzes, interprets, and solves complex traffic conditions; evaluates statistical and physical data, such as that pertaining to traffic flow and volume, circulation patterns, roadway capacity, feasibility of improvements, projected traffic loads, parking facilities, and traffic aspects of land use plans. Uses involved traffic engineering principles, devises new techniques and approaches and applies existing criteria, and draws conclusions from comparative data in developing new and innovative solutions to traffic safety and congestion. Directs and performs investigations of complaints and analyses of traffic accident reports and hazards; conducts experiments with alternative plans including modifications in signal or control devices and traffic direction and speed; evaluates results and makes appropriate recommendations. Frequent intra-organizational, inter-organizational, and citizen group contacts. May represent the City and provide consultative expertise in traffic matters such as accident prevention, speed control, transit routes and stops, equipment alternatives, and public information. Participates in the development of solutions to multiple jurisdiction traffic problems in boundary regions. Works closely with various City work units including Planning, Redevelopment, City Attorney, City Manager, and members of the Planning Commission and City Council in special studies which involve transportation and traffic issues. Assists in developing recommendations for changes to City ordinances and regulations pertaining to traffic issues. Prepares plans and specifications for traffic channelization and the placement of traffic signs, signals, or other control devices; reviews bids for contractor installation of traffic control devices; acts as project leader supervising work performed by outside contractors. Reviews plans and reports submitted by outside consultants related to traffic system design issues. Reviews traffic signal system design including communications, timing plans, controller functions and interconnect system design; and performs signal operations analysis using signal optimization software such as SYNCHRO, SIMTRAFFIC, VISSIM, HCS, for the analysis of traffic operations, Plans and performs transportation activities, such as preparing and reviewing plan lines; grant applications; street improvement programs; freeway access studies; environmental impact reports; general plans for streets, pedestrians, and bicycles; developers' street fee obligations; and transportation system management programs. Supervises professional, technical, maintenance, and administrative personnel in transportation and traffic engineering activities. Determines priorities and work sequences necessary to achieve objectives and, through lead workers, assigns technical and/or field personnel in accordance with priority and need. Applies City and department policies and regulations pertaining to the work, the work group, and individual subordinates; prepares and/or reviews work appraisals and discusses performance evaluations; initiates official disciplinary action; and identifies and/or resolves subordinate complaints. Prepares annual budget for the section including justification for changes in personnel, financial, material, and other resources, and assures the control of expenditures by applying policies relevant to purchases, vacation and overtime usage, and sick leave. Responsible for achieving annual performance based budget program and project outcomes. Performs other related administrative duties such as preparing work requests, initiating purchase orders, and processing and maintaining records. Promotes the City's Mission to make Concord a city of the highest quality by providing responsive, cost-effective, and innovative government services; understands and subscribes to the Vision and Values Statement adopted by the City. Performs other work as assigned. To view the full class specification for the positions of Transportation Program Manager I (working title: Associate Transportation Engineer) and Transportation Program Manager II (working title: Senior Transportation Engineer), please visit www.governmentjobs.com/careers/concord/classspecs . Qualifications Knowledge and Abilities Associate Transportation Engineer Considerable working knowledge of the basic principles and practices of traffic engineering and transportation planning, including street and highway design; of the laws and regulations relating to traffic engineering; of engineering mathematics and economics; of computer control traffic systems; of equipment and materials used in street construction and traffic control; of environmental laws and regulations; of the technical literature, research studies, and current developments in the field of traffic engineering and transportation planning; and of supervision and training. Ability to effectively exercise supervisory control over complex professional and technical activities; to plan, perform, and coordinate professional and technical traffic engineering studies, research projects, and surveys including the use of computers; to analyze traffic problems and develop effective alternatives for their solution; to prepare comprehensive technical reports, and detailed illustrations, plans and specifications; to communicate effectively orally and in writing; and to establish and maintain cooperative and effective relationships with those contact in the course of work. Senior Transportation Engineer Requires knowledge of advanced principles, theories, concepts and practices of traffic engineering and transportation planning, including street and highway design; of the laws and regulations relating to traffic engineering; of computer control traffic systems; of equipment and materials used in street construction and traffic control; of environmental laws and regulations; of the technical literature, research studies, and current developments in the field of traffic engineering and transportation planning; and of supervision and training. Requires the ability to effectively apply engineering principles; prepare and present clear and concise written and verbal reports and the ability to deal effectively with engineers, developers, contractors, property owners and the general public; to plan, perform, and coordinate professional and technical traffic engineering studies, research projects, and surveys; to analyze traffic problems and develop effective alternatives for their solution; to prepare comprehensive technical reports with detailed illustrations, plans, and specifications. Minimum Qualifications Associate Transportation Engineer Education : A Bachelor's or a Master's Degree in a related Engineering curriculum such as traffic engineering. Experience : Four years of employment in the traffic engineering profession. Other : Must possess California Engineer-In-Training (EIT) certificate. Registration as a Traffic Engineer or Civil Engineer by the California State Board of Registration is highly desirable. Senior Transportation Engineer Education: A Bachelor's or Master's Degree in a related Engineering curriculum such as traffic engineering. Experience: Six years or four years of employment in the traffic engineering profession with a Bachelor's or Master's Degree, respectively. Other : Registration as a Traffic Engineer or Civil Engineer by the California State Board of Registration is required. Other A valid California Driver's License and a satisfactory driving record are conditions of initial and continued employment. EEO/ADA: The City of Concord is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. If you have a disability and require accommodations in the testing process, please contact Human Resources at 925-671-3308 or hrdept@cityofconcord.org prior to the final filing date. The City of Concord takes pride in offering a generous benefits program that provides flexibility for the diverse and changing needs of our qualifying employees. For a complete overview, click here . Below is a brief listing of what the City offers: Dental & Vision Insurance Employee Assistance Program Health Insurance Holidays Life Insurance Pre-tax Savings Benefits Retiree Medical (3 levels based on date of hire) Retirement Program Short-term Disability*and Long-term Disability Social Security/Medicare Vacation & Sick Leave *Not available for sworn personnel. Closing Date/Time: Continuous
City of San Rafael, CA
San Rafael, CA, United States
Senior Management Analyst I/II Finance Department Level I: $7,985 - $9,705 per month Level II: $9,507 - $11,555 per month Plus excellent benefits APPLICATION DEADLINE: Apply by Friday, February 16, 2024, for first consideration The City of San Rafael is recruiting to fill a Senior Management Analyst vacancy within the Finance Department. This position will report directly to the Finance Director. The Senior Management Analyst I/II will support the city-wide budget process, including operating and capital budgets as well as long-term financial planning/forecasting. You will perform fiscal and policy analysis of city-run programs and services. As a critical member of the Finance team, you will evaluate opportunities for regional inter-governmental collaborations for improved service delivery or efficiencies, participate in inter-departmental teams on priority special projects (such as Enterprise Resource Planning-ERP-system participation), and review financial policies and procedures to ensure alignment with industry best practices. THE CITY is focused on enhancing our community members' quality of life through well-designed services and a positive workplace culture. San Rafael is the economic and cultural heart of Marin County, and its high quality of life is centered on its commercial districts, engaged neighborhoods, active lifestyle, and natural environment. San Rafael (population 61,000) is a full-service city with a city council/city manager form of government with 12 departments, more than 400 employees, and an annual budget of $120 million. The City's vision is to be a vibrant economic and cultural center reflective of its diversity. The City Council is engaged and seeks to strengthen the urban and commercial areas as well as sustain the beautiful natural environment. San Rafael's Organizational culture framework is an initiative called "Together San Rafael." City employees are our greatest asset, and we seek talented individuals with diverse backgrounds who are creative, curious, and excited about a challenge. We are a results-driven team focused on the needs of community members. The Together San Rafael initiative is focused on modernizing City services and increasing the engagement of employees. This initiative recognizes the interconnectedness of the customer and employee experience. THE POSITION: This position provides advanced staff level assistance to executive or other management level staff, performs a wide variety of responsible and complex administrative and analytic duties, including providing information to the public and communicating Department and City activities and programs. You will join a team of analysts across the City who are assigned to different departments but work together as a team on the important management, budget, communications, and analytic functions for the City. This position is part of the Unrepresented Mid-Managers group and is "at will". Employment may be terminated with or without cause or notice, at any time by the City of San Rafael. Senior Management Analyst I - this is the entry-level classification. Initially incumbents perform the more routine administrative analysis on new and current projects while learning City policies and procedures and gaining specialized knowledge related to the area of assignment. As experienced is gained, there is a greater independence of action within established guidelines. Senior Management Analyst II - this class is the full journey level class and is experienced to work independently in identifying the need for and developing changes to operating practices, systems, programs and policies. Incumbents perform the full array of duties within the area of assignment, including complex analytical projects and providing staff support to department administration and city officials as well as working with high degree of independence in interacting with all levels of city employees, managers, elected officials, community groups, and other governmental agencies and the public. This position performs the following essential job duties (including but not limited to): Assists or leads projects, tasks, and assignments that are priorities for the senior management staff. Assumes direct responsibility for managing a variety of projects and programs; oversee assigned administrative support functions including budget. Supervises, plans, organizes, and reviews the work of lower level technical and clerical staff. Leads departmental communication efforts, providing information to the pubic and interacting with media on issues pertaining to the functions and issues of the Department and City. Participating in drafting and implementing Department and/or City-wide goals, policies, and procedures. Manages or participates in special projects, including complex research of new programs and services, budget analysis and preparation, and feasibility analyses; prepare and present reports; participates in a variety of Department operations. Reviews council reports to ensure financial information is accurate and that policy issues have been addressed in advance. Tracks the impact of State and Federal legislation on the Department or city and make recommendations regarding City positions. Prepares and monitors department annual and capital budgets, mid-year budget review, work plans and periodic forecasts; provides complete analysis of revenues and expenditures for each program, re-forecasts and develops new budgets. Compiles narrative, fiscal and status reports on department, division, project and fund revenues and expenditures and assists with necessary adjustments. Compiles narrative, fiscal and status reports on department, division, project and fund revenues and expenditures and assists with necessary adjustments. Prepares and administers various grants for the department; monitors active grants to ensure that all stipulations and regulations regarding the use of funds are met; and maintains required records to ensure compliance. Participates in the public information functions of the City's Emergency Operation Center. Prepares City Council agenda reports. Acts as staff to City Advisory Committees as directed by senior executive staff. Performs related duties as required. To be eligible for this position, you must have knowledge of: Principles and practices of local government and public administration. Methods of research, program analysis, and report preparation. State legislative procedures. Communication strategies. Public relations and relationship building. Negotiations. Computer skills including graphics software. Municipal budget development and administration. Grant writing and management. To be eligible for this position, you must have the ability to: Communicate effectively both orally and in writing. Work cooperatively with management, staff, and the public. Evaluate program policy and practice. Plan, coordinate and evaluate the work of staff. Compile, organize and analyze complex statistical data. Prepare clear and concise analytical and financial reports. Prioritize and meet multiple, frequently changing deadlines. Work independently and collaboratively to resolve issues and reach consensus. Interpret, apply and communicate policies, procedures and regulations. Make oral presentations. EDUCATION and/or EXPERIENCE: Any combination of education and experience that demonstrates possession of the requisite knowledge, skills, and abilities. A typical way to obtain these would be: Equivalent to graduation from an accredited four-year college or university with major coursework in public administration, business administration or a related field. A master's degree in public administration, public policy, or business administration is highly desirable. Senior Management Analyst I: Three to four years of progressively responsible analytical experience. Senior Management Analyst II (in addition to the requirements for the Senior Management Analyst I, this level requires): Five years or more of experience performing increasingly complex, professional analytical work with a high degree of autonomy. SPECIAL REQUIREMENT: Possession of a valid driver's license See complete Senior Management Analyst I/II Job Description here . PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to use hands to finger coordination, handle, or feel and reach with hands and arms. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly exposed to video display and regularly works in insideenvironmental conditions. The employee frequently works in evenings or weekends. The employee occasionally works with use of personal vehicle. The noise level in the work environment is usually moderate. APPLICATION AND SELECTION PROCESS: City of San Rafael application is required . Resumes do not substitute for the City application. Candidates should detail related education and experience on the application. The examination process may include the following application appraisal and oral board interview examination. The passing point for the oral board examination final score will be 70%. Note: Prior to appointment, candidate must pass a pre-employment physical, background check/fingerprinting, and driving record. To file an application, go to: www.calopps.org . Select "Member Agencies". Select "San Rafael". Follow this link to submit your application: https://www.calopps.org/san-rafael/job-20464983 . For more information about the City of San Rafael, please visit www.cityofsanrafael.org . Reasonable Accommodation : The City of San Rafael will make reasonable accommodations in the exam process to accommodate disabled applicants. If you have a disability for which you require accommodation, please contact us at (415) 485-3474 before the test date. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position. Such accommodation must be requested by the applicant. Job PDF: Senior Management Analyst I-II Job Announcement.pdf Benefits The City of San Rafael offers an attractive compensation and benefits program. The salary range for this position is $7,985 - $11,555monthly, DOQ/DOE and a competitive benefits program including: Retirement:The City is a part of the Marin County Employee Retirement Association (MCERA) plan, which offers reciprocity between agencies in CalPERS (this is part of the 37 Act County System); Classic Employees - Tier 2 (hired on or after 7/1/2011) - 2% @ at 55 formula, average of three highest years of compensation PEPRA employees - (hired on or after 1/1/13 or with 6-month break in service) are eligible for a 2% at 62 formula, average of three highest years of compensation Employee contributes an additional 1% of pensionable compensation towards the normal cost of pension in addition to the current employee pension contribution Health Insurance:Full flex cafeteria plan which can be applied to a health plan or converted to cash (Employee Only - $735.86 Employee + 1 - $1,471.71Employee + Family - $1,913.24; Waive Coverage $735.86 Life and Long Term Disability Insurance:$150,000 basic life insurance and long-term disability is two-thirds of the salary up to $7,500 per month Dental Insurance:Fully paid for employee plus dependents Vision Insurance:Fully paid for employee plus dependents Employee Assistance Program (EAP): Available to employee and family members 457 Deferred Comp: Employee optional participation 125 Plan: Employee optional participation Annual Leave:Vacation ranges from 15 to 25 days (depending on years of service), 12 days of Sick Leave, 75 hours of Administrative Leave, 12 Holidays and 1 Floating Holiday. Gym Reimbursement: Employees eligible to receive up to $16.50 per month reimbursement for paid gym memberships Social Security: The City of San Rafael does not contribute to social security. State Disability Insurance: Employees in the group do participate in SDI and are eligible to receive SDI benefits. At Will: Mid-Management employees are "at will" employees. Employment may be terminated with or without cause or notice, at any time by the City of San Rafael. Work Week: 37.5 hours per week/7.5 hours per day - Exempt from overtime Recruitment Contact Contact phone: (415)485-3474 Contact email: rhonda.castellucci@cityofsanrafael.org Closing Date/Time: Until filled
Mar 07, 2024
Senior Management Analyst I/II Finance Department Level I: $7,985 - $9,705 per month Level II: $9,507 - $11,555 per month Plus excellent benefits APPLICATION DEADLINE: Apply by Friday, February 16, 2024, for first consideration The City of San Rafael is recruiting to fill a Senior Management Analyst vacancy within the Finance Department. This position will report directly to the Finance Director. The Senior Management Analyst I/II will support the city-wide budget process, including operating and capital budgets as well as long-term financial planning/forecasting. You will perform fiscal and policy analysis of city-run programs and services. As a critical member of the Finance team, you will evaluate opportunities for regional inter-governmental collaborations for improved service delivery or efficiencies, participate in inter-departmental teams on priority special projects (such as Enterprise Resource Planning-ERP-system participation), and review financial policies and procedures to ensure alignment with industry best practices. THE CITY is focused on enhancing our community members' quality of life through well-designed services and a positive workplace culture. San Rafael is the economic and cultural heart of Marin County, and its high quality of life is centered on its commercial districts, engaged neighborhoods, active lifestyle, and natural environment. San Rafael (population 61,000) is a full-service city with a city council/city manager form of government with 12 departments, more than 400 employees, and an annual budget of $120 million. The City's vision is to be a vibrant economic and cultural center reflective of its diversity. The City Council is engaged and seeks to strengthen the urban and commercial areas as well as sustain the beautiful natural environment. San Rafael's Organizational culture framework is an initiative called "Together San Rafael." City employees are our greatest asset, and we seek talented individuals with diverse backgrounds who are creative, curious, and excited about a challenge. We are a results-driven team focused on the needs of community members. The Together San Rafael initiative is focused on modernizing City services and increasing the engagement of employees. This initiative recognizes the interconnectedness of the customer and employee experience. THE POSITION: This position provides advanced staff level assistance to executive or other management level staff, performs a wide variety of responsible and complex administrative and analytic duties, including providing information to the public and communicating Department and City activities and programs. You will join a team of analysts across the City who are assigned to different departments but work together as a team on the important management, budget, communications, and analytic functions for the City. This position is part of the Unrepresented Mid-Managers group and is "at will". Employment may be terminated with or without cause or notice, at any time by the City of San Rafael. Senior Management Analyst I - this is the entry-level classification. Initially incumbents perform the more routine administrative analysis on new and current projects while learning City policies and procedures and gaining specialized knowledge related to the area of assignment. As experienced is gained, there is a greater independence of action within established guidelines. Senior Management Analyst II - this class is the full journey level class and is experienced to work independently in identifying the need for and developing changes to operating practices, systems, programs and policies. Incumbents perform the full array of duties within the area of assignment, including complex analytical projects and providing staff support to department administration and city officials as well as working with high degree of independence in interacting with all levels of city employees, managers, elected officials, community groups, and other governmental agencies and the public. This position performs the following essential job duties (including but not limited to): Assists or leads projects, tasks, and assignments that are priorities for the senior management staff. Assumes direct responsibility for managing a variety of projects and programs; oversee assigned administrative support functions including budget. Supervises, plans, organizes, and reviews the work of lower level technical and clerical staff. Leads departmental communication efforts, providing information to the pubic and interacting with media on issues pertaining to the functions and issues of the Department and City. Participating in drafting and implementing Department and/or City-wide goals, policies, and procedures. Manages or participates in special projects, including complex research of new programs and services, budget analysis and preparation, and feasibility analyses; prepare and present reports; participates in a variety of Department operations. Reviews council reports to ensure financial information is accurate and that policy issues have been addressed in advance. Tracks the impact of State and Federal legislation on the Department or city and make recommendations regarding City positions. Prepares and monitors department annual and capital budgets, mid-year budget review, work plans and periodic forecasts; provides complete analysis of revenues and expenditures for each program, re-forecasts and develops new budgets. Compiles narrative, fiscal and status reports on department, division, project and fund revenues and expenditures and assists with necessary adjustments. Compiles narrative, fiscal and status reports on department, division, project and fund revenues and expenditures and assists with necessary adjustments. Prepares and administers various grants for the department; monitors active grants to ensure that all stipulations and regulations regarding the use of funds are met; and maintains required records to ensure compliance. Participates in the public information functions of the City's Emergency Operation Center. Prepares City Council agenda reports. Acts as staff to City Advisory Committees as directed by senior executive staff. Performs related duties as required. To be eligible for this position, you must have knowledge of: Principles and practices of local government and public administration. Methods of research, program analysis, and report preparation. State legislative procedures. Communication strategies. Public relations and relationship building. Negotiations. Computer skills including graphics software. Municipal budget development and administration. Grant writing and management. To be eligible for this position, you must have the ability to: Communicate effectively both orally and in writing. Work cooperatively with management, staff, and the public. Evaluate program policy and practice. Plan, coordinate and evaluate the work of staff. Compile, organize and analyze complex statistical data. Prepare clear and concise analytical and financial reports. Prioritize and meet multiple, frequently changing deadlines. Work independently and collaboratively to resolve issues and reach consensus. Interpret, apply and communicate policies, procedures and regulations. Make oral presentations. EDUCATION and/or EXPERIENCE: Any combination of education and experience that demonstrates possession of the requisite knowledge, skills, and abilities. A typical way to obtain these would be: Equivalent to graduation from an accredited four-year college or university with major coursework in public administration, business administration or a related field. A master's degree in public administration, public policy, or business administration is highly desirable. Senior Management Analyst I: Three to four years of progressively responsible analytical experience. Senior Management Analyst II (in addition to the requirements for the Senior Management Analyst I, this level requires): Five years or more of experience performing increasingly complex, professional analytical work with a high degree of autonomy. SPECIAL REQUIREMENT: Possession of a valid driver's license See complete Senior Management Analyst I/II Job Description here . PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to use hands to finger coordination, handle, or feel and reach with hands and arms. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly exposed to video display and regularly works in insideenvironmental conditions. The employee frequently works in evenings or weekends. The employee occasionally works with use of personal vehicle. The noise level in the work environment is usually moderate. APPLICATION AND SELECTION PROCESS: City of San Rafael application is required . Resumes do not substitute for the City application. Candidates should detail related education and experience on the application. The examination process may include the following application appraisal and oral board interview examination. The passing point for the oral board examination final score will be 70%. Note: Prior to appointment, candidate must pass a pre-employment physical, background check/fingerprinting, and driving record. To file an application, go to: www.calopps.org . Select "Member Agencies". Select "San Rafael". Follow this link to submit your application: https://www.calopps.org/san-rafael/job-20464983 . For more information about the City of San Rafael, please visit www.cityofsanrafael.org . Reasonable Accommodation : The City of San Rafael will make reasonable accommodations in the exam process to accommodate disabled applicants. If you have a disability for which you require accommodation, please contact us at (415) 485-3474 before the test date. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position. Such accommodation must be requested by the applicant. Job PDF: Senior Management Analyst I-II Job Announcement.pdf Benefits The City of San Rafael offers an attractive compensation and benefits program. The salary range for this position is $7,985 - $11,555monthly, DOQ/DOE and a competitive benefits program including: Retirement:The City is a part of the Marin County Employee Retirement Association (MCERA) plan, which offers reciprocity between agencies in CalPERS (this is part of the 37 Act County System); Classic Employees - Tier 2 (hired on or after 7/1/2011) - 2% @ at 55 formula, average of three highest years of compensation PEPRA employees - (hired on or after 1/1/13 or with 6-month break in service) are eligible for a 2% at 62 formula, average of three highest years of compensation Employee contributes an additional 1% of pensionable compensation towards the normal cost of pension in addition to the current employee pension contribution Health Insurance:Full flex cafeteria plan which can be applied to a health plan or converted to cash (Employee Only - $735.86 Employee + 1 - $1,471.71Employee + Family - $1,913.24; Waive Coverage $735.86 Life and Long Term Disability Insurance:$150,000 basic life insurance and long-term disability is two-thirds of the salary up to $7,500 per month Dental Insurance:Fully paid for employee plus dependents Vision Insurance:Fully paid for employee plus dependents Employee Assistance Program (EAP): Available to employee and family members 457 Deferred Comp: Employee optional participation 125 Plan: Employee optional participation Annual Leave:Vacation ranges from 15 to 25 days (depending on years of service), 12 days of Sick Leave, 75 hours of Administrative Leave, 12 Holidays and 1 Floating Holiday. Gym Reimbursement: Employees eligible to receive up to $16.50 per month reimbursement for paid gym memberships Social Security: The City of San Rafael does not contribute to social security. State Disability Insurance: Employees in the group do participate in SDI and are eligible to receive SDI benefits. At Will: Mid-Management employees are "at will" employees. Employment may be terminated with or without cause or notice, at any time by the City of San Rafael. Work Week: 37.5 hours per week/7.5 hours per day - Exempt from overtime Recruitment Contact Contact phone: (415)485-3474 Contact email: rhonda.castellucci@cityofsanrafael.org Closing Date/Time: Until filled
City of Santa Clara, CA
Santa Clara, California, United States
Description The Position This announcement is for two (2) positions as described below: Department of Public Works The City of Santa Clara's Department of Public Works seeks a results-oriented and innovative engineer to serve out the Department's mission to provide the highest quality public works services to the residents of Santa Clara, the development community, and our customers in a responsible and efficient manner. The Department has focus areas that include Engineering Services and Operations and Maintenance. Engineering Services is comprised of five divisions: Administration, Traffic, Design, Land and Property Development, and Field Services. Operations and Maintenance include public roadways, parkways and boulevards, City trees, street sweeping, environmental programs, storm drain systems, fleet, solid and mixed waste/recyclables, and City facilities. For more information about the Department of Public Works please visit the department website . The Traffic Engineering Division provides traffic engineering (lead and support for the design and construction of both City and private development projects), traffic impact analysis reviews for private development projects and transportation projects, bicycle and pedestrian improvement planning, grant administration, and traffic signal maintenance and operation services for the City. The division receives and investigates resident/business inquiries related to street parking, traffic calming, intersection control (i.e., signals, warning beacons, regulatory signage, and crosswalks), and bicycling and pedestrian travel on public streets. The investigations may involve interaction with the residents, field review, traffic data collection, and evaluation of collected information with established city policies to prepare engineering recommendations for possible improvements. The division also focuses on multi-modal planning and implementation related explicitly to the goals and projects included with the City’s Bicycle Plan, Pedestrian Masterplan, and the City’s Complete Streets policy. Finally, this division coordinates with other agencies such as the Valley Transportation Authority, County of Santa Clara Roads and Airports, Caltrans, and the cities of San Jose, Cupertino, and Sunnyvale related to projects, programs, and grant opportunities. Experience in customer service, traffic design and construction, transportation planning, traffic control device operations, and project management and delivery is essential to success in this position. Under direct supervision of the Transportation Manager, the Senior Civil Engineer performs the following duties: Prepare and manage the preparation of preliminary, final design, and contract documents (plans, specifications, and cost estimates) Implementation of transportation plans and programs (i.e. Bicycle Master Plan, Pedestrian Master Plan, Complete Streets Policy, and Vision Zero); Conduct studies and analyses of traffic engineering projects or problems, and prepares technical reports; Coordinate engineering activities with other City departments and other public agencies in the transportation related matters; Track and manage project budgets; Manage operation of City traffic signals, intelligent transportation systems, and traffic control devices. Develop and review traffic signal timing parameters and coordination timing plans; Supervise, train, and support associate engineers; Check plans submitted by private engineers and other public agencies for compliance with City standards related to public transportation facilities and infrastructure; Prepare and administer grant funding applications and reports Conduct field and office work, Supports the City’s Bicycle and Pedestrian Advisory Committee; and Work with the public and consultants on various projects and transportation related inquiries. Water and Sewer Utilities De p artment Santa Clara Water & Sewer Utilities' mission is to provide customers a dependable supply of safe, potable water, environmentally-sound wastewater collection, treatment, and disposal. Furthermore, recycled water is offered for approved uses including irrigation and industrial processes, where available. Programs and services are designed and implemented with economic and environmental benefits in mind. For more information about the Water & Sewer Utilities Department, please visit the department website . The City of Santa Clara's Water and Sewer Utilities Department seeks an experienced Senior Civil Engineer with excellent project management skills; strong oral and written communication skills; and a proven track record of designing and delivering utility projects and administering consultant and construction contracts. The qualified candidate will have experience working in a team environment on major construction projects, including working collaboratively with contractors, technicians, utility operations staff, outside agency staff, and the public. The Senior Civil Engineer delivers projects with widely varied scopes, from small, customer-focused, residential projects, to large, high-profile capital improvements with City and Region-wide implications for the delivery of services well into the future. Under direct supervision, the Senior Civil Engineer performs the following duties: Perform high-level, fast paced engineering work relating to the permitting, design and construction of water, sewer, and other utilities projects within the City. Review proposed public and/or commercial utilities projects for compliance with City, County, State and Federal government construction and environmental standards, design criteria, rules and regulations. Be a part of a dynamic small team of engineering professionals, working on delivering projects in the Water, Sewer, and Recycled Water Utilities through their entire project life cycle, including research and design, plan review, construction, operation and maintenance. Assist the Principal Engineer in the planning, organizing and management of the work of the Utilities Engineering Division. Perform technical and administrative tasks and exercise a high degree of independent judgment and decision making in resolving problems. THIS RECRUITMENT MAY BE USED TO FILL MULTIPLE POSITIONS IN THIS, OR OTHER DIVISIONS OR DEPARTMENTS BESIDES THE POSITIONS LISTED IN THIS JOB ANNOUNCEMENT. IF YOU ARE INTERESTED IN EMPLOYMENT IN THIS CLASSIFICATION, YOU SHOULD APPLY TO ENSURE YOU ARE CONSIDERED FOR ADDITIONAL OPPORTUNITIES THAT MAY UTILIZE THE APPLICANTS FROM THIS RECRUITMENT. MEETING THE MINIMUM QUALIFICATIONS DOES NOT GUARANTEE ADMITTANCE INTO THE EXAMINATION PROCESS. ONLY THE MOST QUALIFIED CANDIDATES WHO DEMONSTRATE THE BEST COMBINATION OF QUALIFICATIONS IN RELATION TO THE REQUIREMENTS AND DUTIES OF THE POSITION WILL BE INVITED TO TEST OR INTERVIEW. The annual salary range for this position is $154,897.80 - $197,793.60. This position will be filled at or near the bottom of the salary range. Additional Information: You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applications must be filled out completely (i.e. do not write “see resume or personnel file.”). To receive consideration for the screening process, candidates must submit a 1) Cover Letter and, 2) Resume. Incomplete applications will not be accepted. Application packets may be submitted online through the “Apply Now” feature on the job announcement at www.santaclaraca.gov . The job posting for this position is continuous: Applications will be reviewed on a bi-weekly basis for consideration to the position. If you are interested in applying you are encouraged to apply as soon as possible, before the position is closed. The City of Santa Clara is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of Santa Clara is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (408) 615-2080 or HumanResources@santaclaraca.gov . Typical Duties Duties include, but are not limited to the following: Under general supervision: • Conduct studies and analyses of engineering projects or problems, and prepares technical reports on matters of public interest, including City infrastructure and transportation planning activities, public works maintenance programs, public works projects and other municipal or public facilities (e.g., storm drains and sanitary sewer systems, urban roadways, bridges, traffic and transportation system, and public buildings) • Prepare and manage the preparation of preliminary, final design, and contract documents (plans, specifications, and cost estimates) for a wide variety of municipal public works projects such as those described above • May assist with the department’s annual and five-year capital improvement budgets and the operating budget • Update the City Standard Specifications, Standard Details, and Design Criteria • Supervise the management and maintenance of engineering records and drawings • Prepare and administer grant funding applications and reports • Oversee inspection and testing of public works projects and Encroachment Permit projects • May manage the City’s Federal Emergency Management Agency (FEMA) Community Rating System (CRS) Program • May manage operation of City traffic signals and transportation systems • Provide construction management, construction contract administration, and consultant contract administration for public works projects • May prepare or review for adequacy work necessary to accomplish assessment districts • Check plans submitted by private engineers and other public agencies for compliance with City standards related to public facilities and infrastructure • Prepare and administer request for proposals and consultant contracts for various projects including, but not limited to, public works projects, public buildings, environmental issues and studies • Coordinate engineering activities with other City departments and other public agencies having interest in the public work • Prepare and supervise preparation of plans, maps, plats, land descriptions, charts, diagrams, specifications, and reports • Supervise and train other professional or paraprofessional engineering personnel • Direct and coordinate land surveying activities • Write, review and edit City Council agenda reports and engineering reports • Prepare and check subdivision maps, easement documents, and other title documents • Calculate and collect development fees • Manage the City’s Encroachment Permits Program • Review and write conditions of approval for proposed development • Provide technical information to other City departments and to the general public • Represent the Department in community, other public agency and professional meetings • Act as a Principal Engineer or Traffic Engineer in his/her absence • Perform other related duties as assigned Minimum Qualifications EDUCATION AND EXPERIENCE Minimum Qualifications • A Bachelor's Degree in Civil Engineering from a college or university that is accredited by the Accreditation Board of Engineering and Technology (ABET) • Five (5) years of progressively responsible experience in civil engineering office and field work performing professional level engineering work, and Possible Substitutions • A Master's Degree in any branch of Civil Engineering from an accredited college or university may be substituted for one (1) year of experience LICENSES& CERTIFICATION • Possession of a valid California Class C driver's license is required at time of appointment and for duration of employment • Registration as a Civil Engineer in the State of California is required at time of appointment and for duration of employment • Other licenses and certificates directly related to the Civil Engineering field (e.g. Geotechnical Engineer, Traffic Engineer, Structural Engineer, Land Surveyor, Qualified Storm Water Pollution Prevention Plan Developer (QSD), Qualified Storm Water Pollution Prevention Plan Practitioner (QSP))is desirable • Current city employees appointed to Senior Civil Engineer prior to September 1, 2015 are waived of the required Registration as a Civil Engineer in the State of California OTHER REQUIRMENTS • Must be able to perform all of the essential functions of the job assignment • May be required to work shifts, weekends, and odd and unusual hours in the performance of duties and emergency situations Meeting the minimum qualifications does not guarantee admittance into the examination process. Only the most qualified candidates who demonstrate the best combination of qualifications in relation to the requirements and duties of the position will be invited to test. Candidates must attain a passing score on the examination process to qualify for the Eligible List. A department interview will be required prior to appointment. Candidates must attain a passing score on each phase of the examination process to qualify for the Eligible List. A department interview will be required prior to appointment. Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of Santa Clara will not sponsor, represent, or sign documents related to visa applications/transfers for H1B or any other type of visa which requires an employer application. PERMANENT CITY EMPLOYEES PREFERENCE POINTS: Current permanent employee candidates who receive a passing score on the examination will have an additional five (5) points added to their final score. Knowledge, Skills, and Abilities Knowledge of: • Principles, practices, methods, and techniques of civil engineering as applied to the planning, design, construction, repair, maintenance, and operation of urban roadways, storm drain and sanitary sewer systems, bridges, traffic and transportation systems including, but not limited to land surveying, grading and drainage, hydraulics of open channel and pipe flow, highway engineering, traffic and transportation engineering, economic analysis, construction testing and inspection, strengths, properties and uses of material for public works projects, soil investigation, structural analysis, drafting, report writing, mapping, and project technical specification writing • Federal, State and local laws, codes, ordinances, regulations, and policies pertaining to public works projects and transportation infrastructure operation • Approved construction and field safety standards, practices, and procedures related to public works projects • Hydrology • Transportation planning and traffic signal operation • Project and construction management • Consultant and construction contract administration • Means, methods, materials and equipment used in construction of public works projects • Project cost estimating and project plan preparation • Principles of supervision and training • Computer applications (e.g., Microsoft Office Suite, project management software, scheduling tools, computer-aided design (CAD) with civil engineering modules and geographic information system (GIS)) • Environmental and safety practices, procedures and standards Ability to: • Comprehend, carry out and issue oral and written technical instructions; • Prepare, review, interpret and evaluate plans, specifications, cost estimates, proposals, land surveys and engineering reports for public works projects; • Read, interpret and apply laws, codes, ordinances, regulations, and policies governing public works projects and transportation infrastructure operation • Maintain records, logs and databases • Prepare comprehensive engineering and administrative staff reports • Perform quantity take-off work from construction plans • Compile and analyze data, prepare reports and make recommendations • Make accurate mathematical calculations and engineering computations and drawings • Effectively communicate both orally and in writing • Prepare and make public presentations • Write clear, concise reports, using correct composition, English grammar and spelling • Supervise and train other professional or paraprofessional engineering personnel • Analyze facts and to exercise independent judgment • Grasp new ideas and concepts • Understand and use administrative and engineering computer applications and software (e.g., project management software, Access, Excel, PowerPoint, Outlook and Word, computer-aided design and drafting (CADD) with civil engineering modules, and GIS) • Use drafting and survey instruments, and other engineering aids • Operate personal computer, plotter, and other standard office equipment • Interact, establish, and maintain effective working relationships with those contacted in the course of work including the public, other agencies and coworkers • Work in a team based environment to resolve problems, achieve common goals, and successfully deliver projects • Deal tactfully and courteously with others • Focus on the important matters, effectively handle multiple priorities, organize workload and meet deadlines • Make sound decisions in a manner consistent with the essential job functions • Bend, stoop, reach, carry, crawl, climb and lift as necessary to perform assigned duties City of Santa Clara Benefit Summary Overview for Bargaining Unit #4 Professional Engineers This summary provides a brief overview of the City of Santa Clara’s benefits available to Bargaining Unit #4 employees in 2024. In the event of any conflict between the information in this summary and the applicable official plan documents, City Manager’s Directives (CMDs), Personnel and Salary Resolution, or Memorandum of Understanding (MOU), the applicable official plan documents, CMDs, Personnel and Salary Resolution, or MOU will prevail over this summary. Benefits are subject to change. Retirement: Membership in the California Public Employees Retirement System (CalPERS) Classic Employees: 2.7% @ age 55 formula - employee pays 8.00% of gross pay, minus $61 bi-weekly New Employees: 2.0% @ age 62 formula - employee pays 7.00% of gross pay Medicare and Social Security (FICA) Employee pays 6.20% up to $10,397.40 (Social Security) and 1.45% (Medicare) of gross pay Health Insurance: The City contributes up to 100% of the premium of the Kaiser (Region 1) plan for Employee Only and Employee + 1 Dependent plans, and up to 90% of the premium of the Kaiser (Region 1) plan of the Employee + 2 or More Dependents plan Employees electing health coverage with premiums above the City health contribution will pay additional premium costs from salary on a pre-tax basis No cash difference is paid if an employee elects a plan cheaper than the max City contribution To be eligible for the City’s contribution toward health, employees must be on a paid status for at least 80 hoursin the month prior to the month of coverage Coverage is effective as early asthe first day of the monthafter date of hire Employees hired on or after 1/1/2024who opt-out of City-offered health insurance and provide annual attestation and acceptableproof of alternative required coverage for themselves and their tax family, if applicable, are eligible for a cash-in-lieu amount of $250/month. Contact Human Resources for more details Dental Insurance: Choice of two Delta Dental plans; enrollment is mandatory City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Vision Insurance: Choice of two VSP plans City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Voluntary Employee Beneficiary Association (VEBA): City contributes $50.00 a month toward employee’s VEBA account Account funds may be used to pay for qualified medical expenses after separation from the City and after age 50 (pre-tax) Life Insurance: City pays for $50,000 of Basic Life Insurance coverage Coverage is effective the first of the month after one calendar month of employment Additional optional insurance may be purchased by the employee for the employee, spouse, domestic partner, and/or dependent children State Disability Insurance (SDI): Employee pays 1.1% of gross pay (includes Paid Family Leave) 7 day waiting period. Weekly paid leave for absences due to non-work related injuries/illnesses. Benefit is based on past earnings. Refer to edd.ca.gov for more information Paid Family Leave (PFL): Up to 8 weeks of benefits within a 12-month period to care for a family member or to bond with a new child No waiting period. Weekly paid leave benefit. Benefit is based on past earnings. Refer to edd.ca.gov for more information Deferred Compensation: Voluntary plan through Nationwide Retirement Solutions Employee may contribute up to the lesser of the IRS maximum or100% of gross compensation into a pre-tax 457(b) account or a post-tax Roth 457(b) account (or a combination of the two accounts) subject to IRS rules Additionally, the City contributes $166.00 a month toward the 457(b) plan for employees in classifications not in SVP. The City contributes $330.00 a month toward the 457(b) plan for employees in classifications in SVP. This dollar amount will factor into the above mentioned IRS rules and limits Flexible Spending Account (IRS Section 125 Plan): Employee may contribute up to $3,200per year in pre-tax dollars to a health care spending account Employee may contribute up to $5,000 per year in pre-tax dollars to a dependent care spending account Employee may contribute up to $315per month in pre-tax dollars to a commuter benefit plan Vacation: Vacation is accrued bi-weekly, cannot use vacation during first 6 months of City service For 1 - 4 years of service: 10 days (80 hours)/year For 5 -9 years of service: 15 days (120 hours)/year For 10 - 15 years of service: 21 days (168 hours)/year For 16 - 20 years of service: 22 days (176 hours)/year For 21+ years of service: 24 days (192 hours)/year Maximum vacation accrual is 400 hours Once per year, employees can elect to convert up to 60 hours of accrued vacation to cash to be paid out thefollowing calendar year Sick Leave: Sick leave is accrued bi-weekly for equivalent of 96 hours per calendar year with no maximum accrual Up to 48 hours/year of accumulated sick leave may be used for family illness Up to 32 hours/year of accumulated sick leave may be used for personal leave Employee may convert sick leave to vacation once per calendar year (annual maximum conversion is 96 hours sick to 48 hours vacation) Partial sick leave payoff provision on retirement depending on years of service Compensatory Time Off (CTO): Employees may accrue CTO in lieu of overtime hours up to a maximum of 240 hours 16 hours of PCTO is credited to employees each January 1st (prorated if hired after January 1st) Holidays: Seventeen paid eight-hour holidays per year (13 & 4 holidays between 12/25 to 1/1 of following year and an additional 32 hours of floating holiday for calendar year 2024 Personal Safety Equipment Reimbursement: Reimbursement up to $200/calendar year toward the purchase or repair of specified protective personal safety equipment (per MOU) Professional Registration: The City will pay cost of Professional Engineer registration fee. Employees eligible for $3,600 per year in premium pay for attaining and continued maintenance and possession of Professional Engineering Certification Tuition Reimbursement Program: Up to $2,000 per fiscal year for tuition reimbursement Employee Assistance Program: Confidential counseling to employees and dependents. Up to maximum of five (5) consultations per family member per incident per year City paid benefit Retiree Medical Reimbursement Program: Employees who retire from the City with at least ten (10) years of service shall receive reimbursement to help cover retiree single health insurance premiums. The reimbursement maximum includes the PEMHCA minimum. Up to age 65, retirees are eligible for reimbursement up to$416/month in 2024(amount adjusted annually) After age 65, retirees are eligible for reimbursement up to $249/month in 2024(amount adjusted annually) Alternate Work Schedule: An employee, subject to the conditions of the employee’s job assignment, may propose an alternate work schedule as described in City Manager’s Directive #71. Proposal must be made to the Department Head through the immediate supervisor Resident Status: Engineers will be permitted to pay the “resident” rate rather than the non-resident rate for City programs andactivities so long as the employee’s sign-up or participation will not interfere with a resident’s access to or ability to participate in the applicable program or activity
Mar 27, 2024
Full Time
Description The Position This announcement is for two (2) positions as described below: Department of Public Works The City of Santa Clara's Department of Public Works seeks a results-oriented and innovative engineer to serve out the Department's mission to provide the highest quality public works services to the residents of Santa Clara, the development community, and our customers in a responsible and efficient manner. The Department has focus areas that include Engineering Services and Operations and Maintenance. Engineering Services is comprised of five divisions: Administration, Traffic, Design, Land and Property Development, and Field Services. Operations and Maintenance include public roadways, parkways and boulevards, City trees, street sweeping, environmental programs, storm drain systems, fleet, solid and mixed waste/recyclables, and City facilities. For more information about the Department of Public Works please visit the department website . The Traffic Engineering Division provides traffic engineering (lead and support for the design and construction of both City and private development projects), traffic impact analysis reviews for private development projects and transportation projects, bicycle and pedestrian improvement planning, grant administration, and traffic signal maintenance and operation services for the City. The division receives and investigates resident/business inquiries related to street parking, traffic calming, intersection control (i.e., signals, warning beacons, regulatory signage, and crosswalks), and bicycling and pedestrian travel on public streets. The investigations may involve interaction with the residents, field review, traffic data collection, and evaluation of collected information with established city policies to prepare engineering recommendations for possible improvements. The division also focuses on multi-modal planning and implementation related explicitly to the goals and projects included with the City’s Bicycle Plan, Pedestrian Masterplan, and the City’s Complete Streets policy. Finally, this division coordinates with other agencies such as the Valley Transportation Authority, County of Santa Clara Roads and Airports, Caltrans, and the cities of San Jose, Cupertino, and Sunnyvale related to projects, programs, and grant opportunities. Experience in customer service, traffic design and construction, transportation planning, traffic control device operations, and project management and delivery is essential to success in this position. Under direct supervision of the Transportation Manager, the Senior Civil Engineer performs the following duties: Prepare and manage the preparation of preliminary, final design, and contract documents (plans, specifications, and cost estimates) Implementation of transportation plans and programs (i.e. Bicycle Master Plan, Pedestrian Master Plan, Complete Streets Policy, and Vision Zero); Conduct studies and analyses of traffic engineering projects or problems, and prepares technical reports; Coordinate engineering activities with other City departments and other public agencies in the transportation related matters; Track and manage project budgets; Manage operation of City traffic signals, intelligent transportation systems, and traffic control devices. Develop and review traffic signal timing parameters and coordination timing plans; Supervise, train, and support associate engineers; Check plans submitted by private engineers and other public agencies for compliance with City standards related to public transportation facilities and infrastructure; Prepare and administer grant funding applications and reports Conduct field and office work, Supports the City’s Bicycle and Pedestrian Advisory Committee; and Work with the public and consultants on various projects and transportation related inquiries. Water and Sewer Utilities De p artment Santa Clara Water & Sewer Utilities' mission is to provide customers a dependable supply of safe, potable water, environmentally-sound wastewater collection, treatment, and disposal. Furthermore, recycled water is offered for approved uses including irrigation and industrial processes, where available. Programs and services are designed and implemented with economic and environmental benefits in mind. For more information about the Water & Sewer Utilities Department, please visit the department website . The City of Santa Clara's Water and Sewer Utilities Department seeks an experienced Senior Civil Engineer with excellent project management skills; strong oral and written communication skills; and a proven track record of designing and delivering utility projects and administering consultant and construction contracts. The qualified candidate will have experience working in a team environment on major construction projects, including working collaboratively with contractors, technicians, utility operations staff, outside agency staff, and the public. The Senior Civil Engineer delivers projects with widely varied scopes, from small, customer-focused, residential projects, to large, high-profile capital improvements with City and Region-wide implications for the delivery of services well into the future. Under direct supervision, the Senior Civil Engineer performs the following duties: Perform high-level, fast paced engineering work relating to the permitting, design and construction of water, sewer, and other utilities projects within the City. Review proposed public and/or commercial utilities projects for compliance with City, County, State and Federal government construction and environmental standards, design criteria, rules and regulations. Be a part of a dynamic small team of engineering professionals, working on delivering projects in the Water, Sewer, and Recycled Water Utilities through their entire project life cycle, including research and design, plan review, construction, operation and maintenance. Assist the Principal Engineer in the planning, organizing and management of the work of the Utilities Engineering Division. Perform technical and administrative tasks and exercise a high degree of independent judgment and decision making in resolving problems. THIS RECRUITMENT MAY BE USED TO FILL MULTIPLE POSITIONS IN THIS, OR OTHER DIVISIONS OR DEPARTMENTS BESIDES THE POSITIONS LISTED IN THIS JOB ANNOUNCEMENT. IF YOU ARE INTERESTED IN EMPLOYMENT IN THIS CLASSIFICATION, YOU SHOULD APPLY TO ENSURE YOU ARE CONSIDERED FOR ADDITIONAL OPPORTUNITIES THAT MAY UTILIZE THE APPLICANTS FROM THIS RECRUITMENT. MEETING THE MINIMUM QUALIFICATIONS DOES NOT GUARANTEE ADMITTANCE INTO THE EXAMINATION PROCESS. ONLY THE MOST QUALIFIED CANDIDATES WHO DEMONSTRATE THE BEST COMBINATION OF QUALIFICATIONS IN RELATION TO THE REQUIREMENTS AND DUTIES OF THE POSITION WILL BE INVITED TO TEST OR INTERVIEW. The annual salary range for this position is $154,897.80 - $197,793.60. This position will be filled at or near the bottom of the salary range. Additional Information: You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applications must be filled out completely (i.e. do not write “see resume or personnel file.”). To receive consideration for the screening process, candidates must submit a 1) Cover Letter and, 2) Resume. Incomplete applications will not be accepted. Application packets may be submitted online through the “Apply Now” feature on the job announcement at www.santaclaraca.gov . The job posting for this position is continuous: Applications will be reviewed on a bi-weekly basis for consideration to the position. If you are interested in applying you are encouraged to apply as soon as possible, before the position is closed. The City of Santa Clara is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of Santa Clara is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (408) 615-2080 or HumanResources@santaclaraca.gov . Typical Duties Duties include, but are not limited to the following: Under general supervision: • Conduct studies and analyses of engineering projects or problems, and prepares technical reports on matters of public interest, including City infrastructure and transportation planning activities, public works maintenance programs, public works projects and other municipal or public facilities (e.g., storm drains and sanitary sewer systems, urban roadways, bridges, traffic and transportation system, and public buildings) • Prepare and manage the preparation of preliminary, final design, and contract documents (plans, specifications, and cost estimates) for a wide variety of municipal public works projects such as those described above • May assist with the department’s annual and five-year capital improvement budgets and the operating budget • Update the City Standard Specifications, Standard Details, and Design Criteria • Supervise the management and maintenance of engineering records and drawings • Prepare and administer grant funding applications and reports • Oversee inspection and testing of public works projects and Encroachment Permit projects • May manage the City’s Federal Emergency Management Agency (FEMA) Community Rating System (CRS) Program • May manage operation of City traffic signals and transportation systems • Provide construction management, construction contract administration, and consultant contract administration for public works projects • May prepare or review for adequacy work necessary to accomplish assessment districts • Check plans submitted by private engineers and other public agencies for compliance with City standards related to public facilities and infrastructure • Prepare and administer request for proposals and consultant contracts for various projects including, but not limited to, public works projects, public buildings, environmental issues and studies • Coordinate engineering activities with other City departments and other public agencies having interest in the public work • Prepare and supervise preparation of plans, maps, plats, land descriptions, charts, diagrams, specifications, and reports • Supervise and train other professional or paraprofessional engineering personnel • Direct and coordinate land surveying activities • Write, review and edit City Council agenda reports and engineering reports • Prepare and check subdivision maps, easement documents, and other title documents • Calculate and collect development fees • Manage the City’s Encroachment Permits Program • Review and write conditions of approval for proposed development • Provide technical information to other City departments and to the general public • Represent the Department in community, other public agency and professional meetings • Act as a Principal Engineer or Traffic Engineer in his/her absence • Perform other related duties as assigned Minimum Qualifications EDUCATION AND EXPERIENCE Minimum Qualifications • A Bachelor's Degree in Civil Engineering from a college or university that is accredited by the Accreditation Board of Engineering and Technology (ABET) • Five (5) years of progressively responsible experience in civil engineering office and field work performing professional level engineering work, and Possible Substitutions • A Master's Degree in any branch of Civil Engineering from an accredited college or university may be substituted for one (1) year of experience LICENSES& CERTIFICATION • Possession of a valid California Class C driver's license is required at time of appointment and for duration of employment • Registration as a Civil Engineer in the State of California is required at time of appointment and for duration of employment • Other licenses and certificates directly related to the Civil Engineering field (e.g. Geotechnical Engineer, Traffic Engineer, Structural Engineer, Land Surveyor, Qualified Storm Water Pollution Prevention Plan Developer (QSD), Qualified Storm Water Pollution Prevention Plan Practitioner (QSP))is desirable • Current city employees appointed to Senior Civil Engineer prior to September 1, 2015 are waived of the required Registration as a Civil Engineer in the State of California OTHER REQUIRMENTS • Must be able to perform all of the essential functions of the job assignment • May be required to work shifts, weekends, and odd and unusual hours in the performance of duties and emergency situations Meeting the minimum qualifications does not guarantee admittance into the examination process. Only the most qualified candidates who demonstrate the best combination of qualifications in relation to the requirements and duties of the position will be invited to test. Candidates must attain a passing score on the examination process to qualify for the Eligible List. A department interview will be required prior to appointment. Candidates must attain a passing score on each phase of the examination process to qualify for the Eligible List. A department interview will be required prior to appointment. Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of Santa Clara will not sponsor, represent, or sign documents related to visa applications/transfers for H1B or any other type of visa which requires an employer application. PERMANENT CITY EMPLOYEES PREFERENCE POINTS: Current permanent employee candidates who receive a passing score on the examination will have an additional five (5) points added to their final score. Knowledge, Skills, and Abilities Knowledge of: • Principles, practices, methods, and techniques of civil engineering as applied to the planning, design, construction, repair, maintenance, and operation of urban roadways, storm drain and sanitary sewer systems, bridges, traffic and transportation systems including, but not limited to land surveying, grading and drainage, hydraulics of open channel and pipe flow, highway engineering, traffic and transportation engineering, economic analysis, construction testing and inspection, strengths, properties and uses of material for public works projects, soil investigation, structural analysis, drafting, report writing, mapping, and project technical specification writing • Federal, State and local laws, codes, ordinances, regulations, and policies pertaining to public works projects and transportation infrastructure operation • Approved construction and field safety standards, practices, and procedures related to public works projects • Hydrology • Transportation planning and traffic signal operation • Project and construction management • Consultant and construction contract administration • Means, methods, materials and equipment used in construction of public works projects • Project cost estimating and project plan preparation • Principles of supervision and training • Computer applications (e.g., Microsoft Office Suite, project management software, scheduling tools, computer-aided design (CAD) with civil engineering modules and geographic information system (GIS)) • Environmental and safety practices, procedures and standards Ability to: • Comprehend, carry out and issue oral and written technical instructions; • Prepare, review, interpret and evaluate plans, specifications, cost estimates, proposals, land surveys and engineering reports for public works projects; • Read, interpret and apply laws, codes, ordinances, regulations, and policies governing public works projects and transportation infrastructure operation • Maintain records, logs and databases • Prepare comprehensive engineering and administrative staff reports • Perform quantity take-off work from construction plans • Compile and analyze data, prepare reports and make recommendations • Make accurate mathematical calculations and engineering computations and drawings • Effectively communicate both orally and in writing • Prepare and make public presentations • Write clear, concise reports, using correct composition, English grammar and spelling • Supervise and train other professional or paraprofessional engineering personnel • Analyze facts and to exercise independent judgment • Grasp new ideas and concepts • Understand and use administrative and engineering computer applications and software (e.g., project management software, Access, Excel, PowerPoint, Outlook and Word, computer-aided design and drafting (CADD) with civil engineering modules, and GIS) • Use drafting and survey instruments, and other engineering aids • Operate personal computer, plotter, and other standard office equipment • Interact, establish, and maintain effective working relationships with those contacted in the course of work including the public, other agencies and coworkers • Work in a team based environment to resolve problems, achieve common goals, and successfully deliver projects • Deal tactfully and courteously with others • Focus on the important matters, effectively handle multiple priorities, organize workload and meet deadlines • Make sound decisions in a manner consistent with the essential job functions • Bend, stoop, reach, carry, crawl, climb and lift as necessary to perform assigned duties City of Santa Clara Benefit Summary Overview for Bargaining Unit #4 Professional Engineers This summary provides a brief overview of the City of Santa Clara’s benefits available to Bargaining Unit #4 employees in 2024. In the event of any conflict between the information in this summary and the applicable official plan documents, City Manager’s Directives (CMDs), Personnel and Salary Resolution, or Memorandum of Understanding (MOU), the applicable official plan documents, CMDs, Personnel and Salary Resolution, or MOU will prevail over this summary. Benefits are subject to change. Retirement: Membership in the California Public Employees Retirement System (CalPERS) Classic Employees: 2.7% @ age 55 formula - employee pays 8.00% of gross pay, minus $61 bi-weekly New Employees: 2.0% @ age 62 formula - employee pays 7.00% of gross pay Medicare and Social Security (FICA) Employee pays 6.20% up to $10,397.40 (Social Security) and 1.45% (Medicare) of gross pay Health Insurance: The City contributes up to 100% of the premium of the Kaiser (Region 1) plan for Employee Only and Employee + 1 Dependent plans, and up to 90% of the premium of the Kaiser (Region 1) plan of the Employee + 2 or More Dependents plan Employees electing health coverage with premiums above the City health contribution will pay additional premium costs from salary on a pre-tax basis No cash difference is paid if an employee elects a plan cheaper than the max City contribution To be eligible for the City’s contribution toward health, employees must be on a paid status for at least 80 hoursin the month prior to the month of coverage Coverage is effective as early asthe first day of the monthafter date of hire Employees hired on or after 1/1/2024who opt-out of City-offered health insurance and provide annual attestation and acceptableproof of alternative required coverage for themselves and their tax family, if applicable, are eligible for a cash-in-lieu amount of $250/month. Contact Human Resources for more details Dental Insurance: Choice of two Delta Dental plans; enrollment is mandatory City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Vision Insurance: Choice of two VSP plans City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Voluntary Employee Beneficiary Association (VEBA): City contributes $50.00 a month toward employee’s VEBA account Account funds may be used to pay for qualified medical expenses after separation from the City and after age 50 (pre-tax) Life Insurance: City pays for $50,000 of Basic Life Insurance coverage Coverage is effective the first of the month after one calendar month of employment Additional optional insurance may be purchased by the employee for the employee, spouse, domestic partner, and/or dependent children State Disability Insurance (SDI): Employee pays 1.1% of gross pay (includes Paid Family Leave) 7 day waiting period. Weekly paid leave for absences due to non-work related injuries/illnesses. Benefit is based on past earnings. Refer to edd.ca.gov for more information Paid Family Leave (PFL): Up to 8 weeks of benefits within a 12-month period to care for a family member or to bond with a new child No waiting period. Weekly paid leave benefit. Benefit is based on past earnings. Refer to edd.ca.gov for more information Deferred Compensation: Voluntary plan through Nationwide Retirement Solutions Employee may contribute up to the lesser of the IRS maximum or100% of gross compensation into a pre-tax 457(b) account or a post-tax Roth 457(b) account (or a combination of the two accounts) subject to IRS rules Additionally, the City contributes $166.00 a month toward the 457(b) plan for employees in classifications not in SVP. The City contributes $330.00 a month toward the 457(b) plan for employees in classifications in SVP. This dollar amount will factor into the above mentioned IRS rules and limits Flexible Spending Account (IRS Section 125 Plan): Employee may contribute up to $3,200per year in pre-tax dollars to a health care spending account Employee may contribute up to $5,000 per year in pre-tax dollars to a dependent care spending account Employee may contribute up to $315per month in pre-tax dollars to a commuter benefit plan Vacation: Vacation is accrued bi-weekly, cannot use vacation during first 6 months of City service For 1 - 4 years of service: 10 days (80 hours)/year For 5 -9 years of service: 15 days (120 hours)/year For 10 - 15 years of service: 21 days (168 hours)/year For 16 - 20 years of service: 22 days (176 hours)/year For 21+ years of service: 24 days (192 hours)/year Maximum vacation accrual is 400 hours Once per year, employees can elect to convert up to 60 hours of accrued vacation to cash to be paid out thefollowing calendar year Sick Leave: Sick leave is accrued bi-weekly for equivalent of 96 hours per calendar year with no maximum accrual Up to 48 hours/year of accumulated sick leave may be used for family illness Up to 32 hours/year of accumulated sick leave may be used for personal leave Employee may convert sick leave to vacation once per calendar year (annual maximum conversion is 96 hours sick to 48 hours vacation) Partial sick leave payoff provision on retirement depending on years of service Compensatory Time Off (CTO): Employees may accrue CTO in lieu of overtime hours up to a maximum of 240 hours 16 hours of PCTO is credited to employees each January 1st (prorated if hired after January 1st) Holidays: Seventeen paid eight-hour holidays per year (13 & 4 holidays between 12/25 to 1/1 of following year and an additional 32 hours of floating holiday for calendar year 2024 Personal Safety Equipment Reimbursement: Reimbursement up to $200/calendar year toward the purchase or repair of specified protective personal safety equipment (per MOU) Professional Registration: The City will pay cost of Professional Engineer registration fee. Employees eligible for $3,600 per year in premium pay for attaining and continued maintenance and possession of Professional Engineering Certification Tuition Reimbursement Program: Up to $2,000 per fiscal year for tuition reimbursement Employee Assistance Program: Confidential counseling to employees and dependents. Up to maximum of five (5) consultations per family member per incident per year City paid benefit Retiree Medical Reimbursement Program: Employees who retire from the City with at least ten (10) years of service shall receive reimbursement to help cover retiree single health insurance premiums. The reimbursement maximum includes the PEMHCA minimum. Up to age 65, retirees are eligible for reimbursement up to$416/month in 2024(amount adjusted annually) After age 65, retirees are eligible for reimbursement up to $249/month in 2024(amount adjusted annually) Alternate Work Schedule: An employee, subject to the conditions of the employee’s job assignment, may propose an alternate work schedule as described in City Manager’s Directive #71. Proposal must be made to the Department Head through the immediate supervisor Resident Status: Engineers will be permitted to pay the “resident” rate rather than the non-resident rate for City programs andactivities so long as the employee’s sign-up or participation will not interfere with a resident’s access to or ability to participate in the applicable program or activity
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Position Summary The Senior Program Administrator serves as a staff member in the Fowler College of Business. The position is responsible for growing non-credit executive and professional education by representing the college to corporate, community, and other key external partners, for establishing and building strategic partnerships and key relationships with corporate executives, business alumni, and industry professionals, and for developing and implementing an outreach strategy that encourages campus engagement for the benefit of the college and the business community. More specifically, the Senior Program Administrator is responsible for developing, delivering, and fiscal management of customized professional education opportunities to employees of corporate and other external entities and for overseeing the administrative functions of student strategic consulting initiatives. The position will develop and nurture corporate partnerships for the Fowler College of Business through various engagement activities and will exercise its discretion to maximize the value of the relationships between the college and the corporate community in alignment with the college’s strategic plan and the priorities of the Dean. The Senior Program Administrator will leverage external relationships to establish new and expand existing employment and internship opportunities, to recruit experiential learning opportunities, and to create unique opportunities for corporate and community engagement with the college and its programs. The position advises senior leadership on issues related to industry engagement and will help prioritize engagement opportunities and strategize industry communications. The ideal candidate will demonstrate high levels of professionalism, independent thinking, autonomy, initiative, decision-making and action, executive relationship building, and handling of highly sensitive information. The Senior Program Administrator reports to the Dean of the Fowler College of Business and will closely collaborate with the college’s senior leadership including the Dean, assistant and associate deans, department chairs, and directors of college centers. This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. Some evening and weekend hours will be required. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Fowler College of Business (FCB) consists of one school and four academic departments (Charles W. Lamden School of Accountancy, Finance, Management Information Systems, Management, and Marketing), a Dean, an Associate Dean for Academic Affairs, an Associate Dean for Research and Strategic Initiatives, an Assistant Dean for Student Affairs, a College Operations Manager, a Director of Marketing & Communications, a Director for Graduate Programs, a Director for Undergraduate Programs, a Director for the Career Management Center, a Director for Assessment, and a Managing Director for the Wendy Gillespie Center for Advancing Global Business. The Fowler College of Business offers a variety of programs, including an undergraduate and graduate degree in business administration and specialized masters degree programs. The college also houses several centers: the Lavin Entrepreneurship Center, the Corky McMillin Center for Real Estate, the Wendy Gillespie Center for Advancing Global Business, the Corporate Governance Institute, the Institute for Inclusion and Diversity, the Center for Integrated Marketing Communication, the James Silberrad Brown Center for Artificial Intelligence and the Aztec Consulting Center, which are critical for the implementation of its strategic plan. For more information regarding the Fowler College of Business, click here . Education and Experience Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Key Qualifications Advanced degree in a business-related discipline is preferred. Eight to ten years of professional experience in one or more of the following areas: corporate and external relations, business development, sales & marketing, program administration, strategic planning, consulting, and employer recruiting and/or job development, in an academic or business environment is preferred. Significant understanding of business consulting and the ability to scope complex problems into manageable projects. Launching and administering professional or executive education programs. An appreciation for and interest in working with students, faculty, and staff. Working knowledge of the local area and regional industries/job market/economy. Working knowledge of career services and employment trends, issues, and challenges. Experience communicating with diverse and changing audiences in person and via web, print, and other media. Ability to work some evening and weekend hours. Compensation and Benefits Starting salary upon appointment is not expected to exceed $8,333 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $6,638 - $12,899 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on April 2, 2024. To receive full consideration, apply by April 1, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Tina Deesen at tdeesen@sdsu.edu Advertised: Mar 19 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 20, 2024
Position Summary The Senior Program Administrator serves as a staff member in the Fowler College of Business. The position is responsible for growing non-credit executive and professional education by representing the college to corporate, community, and other key external partners, for establishing and building strategic partnerships and key relationships with corporate executives, business alumni, and industry professionals, and for developing and implementing an outreach strategy that encourages campus engagement for the benefit of the college and the business community. More specifically, the Senior Program Administrator is responsible for developing, delivering, and fiscal management of customized professional education opportunities to employees of corporate and other external entities and for overseeing the administrative functions of student strategic consulting initiatives. The position will develop and nurture corporate partnerships for the Fowler College of Business through various engagement activities and will exercise its discretion to maximize the value of the relationships between the college and the corporate community in alignment with the college’s strategic plan and the priorities of the Dean. The Senior Program Administrator will leverage external relationships to establish new and expand existing employment and internship opportunities, to recruit experiential learning opportunities, and to create unique opportunities for corporate and community engagement with the college and its programs. The position advises senior leadership on issues related to industry engagement and will help prioritize engagement opportunities and strategize industry communications. The ideal candidate will demonstrate high levels of professionalism, independent thinking, autonomy, initiative, decision-making and action, executive relationship building, and handling of highly sensitive information. The Senior Program Administrator reports to the Dean of the Fowler College of Business and will closely collaborate with the college’s senior leadership including the Dean, assistant and associate deans, department chairs, and directors of college centers. This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. Some evening and weekend hours will be required. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Fowler College of Business (FCB) consists of one school and four academic departments (Charles W. Lamden School of Accountancy, Finance, Management Information Systems, Management, and Marketing), a Dean, an Associate Dean for Academic Affairs, an Associate Dean for Research and Strategic Initiatives, an Assistant Dean for Student Affairs, a College Operations Manager, a Director of Marketing & Communications, a Director for Graduate Programs, a Director for Undergraduate Programs, a Director for the Career Management Center, a Director for Assessment, and a Managing Director for the Wendy Gillespie Center for Advancing Global Business. The Fowler College of Business offers a variety of programs, including an undergraduate and graduate degree in business administration and specialized masters degree programs. The college also houses several centers: the Lavin Entrepreneurship Center, the Corky McMillin Center for Real Estate, the Wendy Gillespie Center for Advancing Global Business, the Corporate Governance Institute, the Institute for Inclusion and Diversity, the Center for Integrated Marketing Communication, the James Silberrad Brown Center for Artificial Intelligence and the Aztec Consulting Center, which are critical for the implementation of its strategic plan. For more information regarding the Fowler College of Business, click here . Education and Experience Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Key Qualifications Advanced degree in a business-related discipline is preferred. Eight to ten years of professional experience in one or more of the following areas: corporate and external relations, business development, sales & marketing, program administration, strategic planning, consulting, and employer recruiting and/or job development, in an academic or business environment is preferred. Significant understanding of business consulting and the ability to scope complex problems into manageable projects. Launching and administering professional or executive education programs. An appreciation for and interest in working with students, faculty, and staff. Working knowledge of the local area and regional industries/job market/economy. Working knowledge of career services and employment trends, issues, and challenges. Experience communicating with diverse and changing audiences in person and via web, print, and other media. Ability to work some evening and weekend hours. Compensation and Benefits Starting salary upon appointment is not expected to exceed $8,333 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $6,638 - $12,899 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on April 2, 2024. To receive full consideration, apply by April 1, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Tina Deesen at tdeesen@sdsu.edu Advertised: Mar 19 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Working Title Assistant to the AVP & Dean of Students SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Division of Student Life Appointment Type This is a one-year probationary position. Time Base Full-time (1.0) Work Schedule Monday through Friday; from 8:00am to 5:00pm Anticipated Hiring Range $5,850.00 - $6,129.00 Per Month ($70,200 - $73,548.00 Annually) Salary is commensurate with experience. Position Summary The Administrative Analyst/Specialist II in the Division of Student Life (DSL) and Dean of Students (DOS) Office is responsible for providing senior-level organizational management and administrative/clerical support to the areas supervised by the Associate Vice President (AVP) for Student Life and Dean of Students and providing administrative support for the Associate Dean and Assistant Dean of Students. The incumbent’s duties and responsibilities are performed independently under the general supervision of the AVP & DOS within established department guidelines and policies. This position makes decisions based on precedent, adherence to policy and guidelines, and in consultation with the AVP & DOS in unusual or unique circumstances. This position calls for a maturity in judgment and the ability to work with a diversity of students, faculty, staff, parents, alumni, and several other various constituents. Position Information Office Management & Divisional Operations Manages and supports the administrative operations, programs, and services of the Division of Student Life (DSL) and the Dean of Students (DOS) Office. Support administrative operations for key divisional areas/departments throughout seasonal student life programming (e.g., new student orientation, GatorFest!, student staff onboarding, etc.) including: Provides planning, leadership, and oversight to sharing policies and procedures related to the division and office areas, divisional purchasing/procurement, divisional staff travel, student and staff payroll, office management, and program support. Serving as the Procurement liaison for the Division; maintaining status updates on contracts and procurement policies to facilitate timely approvals and vendor contracts ahead of DSL events, programs, and contract renewals. Provide administrative support for a centralized calendar of divisional events and programs, share and distribute divisional marketing, communications, and student messaging. Provide administrative support of office and campus special events, set-up event equipment and decorations, order food and beverages and supplies, prepare agendas, and other documents/presentations. Refer a volume of student, parent, faculty, and staff inquiries to appropriate departments and collaborate with departments and campus partners on programs, initiatives, and issues. Assist with Deceased Student Protocol and Notification. Assist with coordinating, drafting, and sending memos for DSL operations. Supervise one or more student assistant(s) and provide on-going training and coaching. Serve as back-up to verify I-9 Employment Eligibility Verification for all SFSU students, update Student Center Indicators, and maintain verification files. Administer conduct and grade qualification checks for Associated Students (AS) current and potential board members. Assist with property inventory for the division and office. Troubleshoot telephone, computer, and/or printer issues and ensure systems are properly functioning. Communication & Collaboration Coordination Assists the AVP & DOS and the Leadership Team (managers and directors of DSL) in day-to-day operations, communications, meetings, memos, minutes, and divisional initiatives. Works collaboratively with the departments within the DSL and DOS areas, SAEM, and University faculty and staff to enhance interdepartmental, intradepartmental, and interpersonal communications and decision making. Acts as a liaison between the departments within the DSL and DOS areas and the Office of the Vice President for SAE. Support strategic coordination on AVP & DOS, Associate Dean and Assistant Dean priorities and communications. Communicates with University partners and community stakeholders in consultation with and on behalf of the AVP & DOS. Represents the AVP & DOS at various meetings and workshops and maintains a welcoming and professional demeanor and office environment. Takes initiative and identifies opportunities to relieve the AVP & DOS of non-critical tasks and issues in collaboration with the Associate Dean and Assistant Dean of Students. Prepares meeting files and weekly, monthly, quarterly, or annually reports as requested. Update and maintain divisional and office-specific associated websites. Manage divisional and office-specific marketing materials and social media profiles and digital brand. Budget and Personnel Matters Oversight Acting as the lead professional when recommending policies relating to cash handling, purchase card (P-Card) transactions, requisitions, drafting University budget reports, and hospitality requests for the Division of Student Life (DSL). Interprets budget and human resources policies and makes recommendations to the AVP & DOS and managers/directors within the DSL & DOS areas. Assists with DSL area P-Card holders with account management, expense reports, purchase coordination, and cross-department purchasing strategies. Reviews human resource protocols, paperwork, and procedures for continuity within the division. Oversight and development of a fiscal management system for the DSL & DOS areas. Keeps updated checks and balances on all associated DSL & DOS accounts. Prepares the DSL & DOS annual budget requests, mid-year financial status reports, and all other mandatory reports. Reviews proposed expenditure plans to determine cost allowance and to ensure compliance with University and CSU system policies and procedures. Performs research and recommends solutions to any budgetary problems and human resources issues that might arise and ensures effectiveness of those solutions. Reconciles and tracks office credit card purchases and expense reports. Prepares and track memos, purchase orders, payment requests, expense reports and other departmental forms and documents. Oversees the collection and deposits of revenue. Planning & Event Oversight Provides support for DOS & DSL events, programs, and initiatives, including fiscal, planning, event implementation, and assessment. Provides support to students and departments regarding organization management and event planning policies and procedures. Regularly conducts assessments and surveys creating feedback to provide information to analyze quality of programs, services, satisfaction, and needs assessment. Conducts research on benchmarking and best practices and drafts relevant reports. At all times Demonstrates behaviors that are in line with the User Friends Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) Demonstrates safe work practices for oneself, others, and the office environment. Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Preferred Qualifications Bachelor’s degree highly preferred. 3-5 years of experience in a higher education or academic setting. Senior and/or executive level administrative support experience. Experience providing excellent customer service in higher education. Bilingual skills highly desirable. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the DSL and DOS office. Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands and multiple priorities are involved. Ability to make independent decisions and exercise sound judgment. Ability to anticipate problems and address them proactively. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Working knowledge of operational and fiscal analysis and techniques. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Demonstrated ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Ability to work with representatives from within and outside the university and handle potentially sensitive situations. Ability to train others on new skills and procedures and provide lead work direction. Ability to keep calm under pressure in a variety of situations and circumstances. Familiarity with Oracle Campus Solutions (CS), OnBase, Qualtrics, Drupal, PeopleSoft, and Maxient. Environmental/Physical/Special The incumbent’s duties and responsibilities are performed within established department guidelines and policies. The incumbent has administrative and budgetary influence over key policies, procedures, objectives, short-term and long-term goals of the department. The incumbent makes decisions based on precedent, adherence to policy and guidelines, and on consultation basis in unusual or unique circumstances with the AVP & Dean of Students and University partners. The incumbent serves as a key contact for all departments reporting to the AVP & Dean of Students. The incumbent manages sensitive information and situations in a confidential manner. The position calls for a maturity in judgment and ability to work with a diverse group of students, faculty, and staff. Occasional night or weekend work may be needed, on an adjusted work schedule. The incumbent performs project leadership and coordination with other administrative support staff in the DOS area. The incumbent provides administrative support to the AVP & Dean of Students including calendar management, purchases, departmental budgets, human resources and project assistance. The incumbent supervises student personnel. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Jan 17 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Working Title Assistant to the AVP & Dean of Students SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Division of Student Life Appointment Type This is a one-year probationary position. Time Base Full-time (1.0) Work Schedule Monday through Friday; from 8:00am to 5:00pm Anticipated Hiring Range $5,850.00 - $6,129.00 Per Month ($70,200 - $73,548.00 Annually) Salary is commensurate with experience. Position Summary The Administrative Analyst/Specialist II in the Division of Student Life (DSL) and Dean of Students (DOS) Office is responsible for providing senior-level organizational management and administrative/clerical support to the areas supervised by the Associate Vice President (AVP) for Student Life and Dean of Students and providing administrative support for the Associate Dean and Assistant Dean of Students. The incumbent’s duties and responsibilities are performed independently under the general supervision of the AVP & DOS within established department guidelines and policies. This position makes decisions based on precedent, adherence to policy and guidelines, and in consultation with the AVP & DOS in unusual or unique circumstances. This position calls for a maturity in judgment and the ability to work with a diversity of students, faculty, staff, parents, alumni, and several other various constituents. Position Information Office Management & Divisional Operations Manages and supports the administrative operations, programs, and services of the Division of Student Life (DSL) and the Dean of Students (DOS) Office. Support administrative operations for key divisional areas/departments throughout seasonal student life programming (e.g., new student orientation, GatorFest!, student staff onboarding, etc.) including: Provides planning, leadership, and oversight to sharing policies and procedures related to the division and office areas, divisional purchasing/procurement, divisional staff travel, student and staff payroll, office management, and program support. Serving as the Procurement liaison for the Division; maintaining status updates on contracts and procurement policies to facilitate timely approvals and vendor contracts ahead of DSL events, programs, and contract renewals. Provide administrative support for a centralized calendar of divisional events and programs, share and distribute divisional marketing, communications, and student messaging. Provide administrative support of office and campus special events, set-up event equipment and decorations, order food and beverages and supplies, prepare agendas, and other documents/presentations. Refer a volume of student, parent, faculty, and staff inquiries to appropriate departments and collaborate with departments and campus partners on programs, initiatives, and issues. Assist with Deceased Student Protocol and Notification. Assist with coordinating, drafting, and sending memos for DSL operations. Supervise one or more student assistant(s) and provide on-going training and coaching. Serve as back-up to verify I-9 Employment Eligibility Verification for all SFSU students, update Student Center Indicators, and maintain verification files. Administer conduct and grade qualification checks for Associated Students (AS) current and potential board members. Assist with property inventory for the division and office. Troubleshoot telephone, computer, and/or printer issues and ensure systems are properly functioning. Communication & Collaboration Coordination Assists the AVP & DOS and the Leadership Team (managers and directors of DSL) in day-to-day operations, communications, meetings, memos, minutes, and divisional initiatives. Works collaboratively with the departments within the DSL and DOS areas, SAEM, and University faculty and staff to enhance interdepartmental, intradepartmental, and interpersonal communications and decision making. Acts as a liaison between the departments within the DSL and DOS areas and the Office of the Vice President for SAE. Support strategic coordination on AVP & DOS, Associate Dean and Assistant Dean priorities and communications. Communicates with University partners and community stakeholders in consultation with and on behalf of the AVP & DOS. Represents the AVP & DOS at various meetings and workshops and maintains a welcoming and professional demeanor and office environment. Takes initiative and identifies opportunities to relieve the AVP & DOS of non-critical tasks and issues in collaboration with the Associate Dean and Assistant Dean of Students. Prepares meeting files and weekly, monthly, quarterly, or annually reports as requested. Update and maintain divisional and office-specific associated websites. Manage divisional and office-specific marketing materials and social media profiles and digital brand. Budget and Personnel Matters Oversight Acting as the lead professional when recommending policies relating to cash handling, purchase card (P-Card) transactions, requisitions, drafting University budget reports, and hospitality requests for the Division of Student Life (DSL). Interprets budget and human resources policies and makes recommendations to the AVP & DOS and managers/directors within the DSL & DOS areas. Assists with DSL area P-Card holders with account management, expense reports, purchase coordination, and cross-department purchasing strategies. Reviews human resource protocols, paperwork, and procedures for continuity within the division. Oversight and development of a fiscal management system for the DSL & DOS areas. Keeps updated checks and balances on all associated DSL & DOS accounts. Prepares the DSL & DOS annual budget requests, mid-year financial status reports, and all other mandatory reports. Reviews proposed expenditure plans to determine cost allowance and to ensure compliance with University and CSU system policies and procedures. Performs research and recommends solutions to any budgetary problems and human resources issues that might arise and ensures effectiveness of those solutions. Reconciles and tracks office credit card purchases and expense reports. Prepares and track memos, purchase orders, payment requests, expense reports and other departmental forms and documents. Oversees the collection and deposits of revenue. Planning & Event Oversight Provides support for DOS & DSL events, programs, and initiatives, including fiscal, planning, event implementation, and assessment. Provides support to students and departments regarding organization management and event planning policies and procedures. Regularly conducts assessments and surveys creating feedback to provide information to analyze quality of programs, services, satisfaction, and needs assessment. Conducts research on benchmarking and best practices and drafts relevant reports. At all times Demonstrates behaviors that are in line with the User Friends Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) Demonstrates safe work practices for oneself, others, and the office environment. Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Preferred Qualifications Bachelor’s degree highly preferred. 3-5 years of experience in a higher education or academic setting. Senior and/or executive level administrative support experience. Experience providing excellent customer service in higher education. Bilingual skills highly desirable. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the DSL and DOS office. Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands and multiple priorities are involved. Ability to make independent decisions and exercise sound judgment. Ability to anticipate problems and address them proactively. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Working knowledge of operational and fiscal analysis and techniques. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Demonstrated ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Ability to work with representatives from within and outside the university and handle potentially sensitive situations. Ability to train others on new skills and procedures and provide lead work direction. Ability to keep calm under pressure in a variety of situations and circumstances. Familiarity with Oracle Campus Solutions (CS), OnBase, Qualtrics, Drupal, PeopleSoft, and Maxient. Environmental/Physical/Special The incumbent’s duties and responsibilities are performed within established department guidelines and policies. The incumbent has administrative and budgetary influence over key policies, procedures, objectives, short-term and long-term goals of the department. The incumbent makes decisions based on precedent, adherence to policy and guidelines, and on consultation basis in unusual or unique circumstances with the AVP & Dean of Students and University partners. The incumbent serves as a key contact for all departments reporting to the AVP & Dean of Students. The incumbent manages sensitive information and situations in a confidential manner. The position calls for a maturity in judgment and ability to work with a diverse group of students, faculty, and staff. Occasional night or weekend work may be needed, on an adjusted work schedule. The incumbent performs project leadership and coordination with other administrative support staff in the DOS area. The incumbent provides administrative support to the AVP & Dean of Students including calendar management, purchases, departmental budgets, human resources and project assistance. The incumbent supervises student personnel. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Jan 17 2024 Pacific Standard Time Applications close: Closing Date/Time:
Sonoma County, CA
Santa Rosa, California, United States
Position Information THIS RECRUITMENT IS PROMOTIONAL ONLY. YOU MUST PRESENTLY BE A FULL- OR PART-TIME REGULAR OR PROBATIONARY COUNTY OF SONOMA, COMMUNITY DEVELOPMENT COMMISSION, SONOMA COUNTY FAIRGROUNDS, OR SONOMA COUNTY WATER AGENCY EMPLOYEE IN ORDER TO APPLY FOR THIS POSITION. The Human Services Department (HSD) has requested a department promotional certification to fill three Senior Eligibility Specialist positions. Only qualified permanent and/or probationary HSD employees on the eligible list may be eligible for referral to the department for the advertised positions. Senior Eligibility Specialists in Economic Assistance determine eligibility and perform case management for complex or specialized cases and assist junior Eligibility Specialists with the resolution of eligibility determination and grant maintenance challenges. These positions will also: Interpret policies, rules, and regulations for clients and the general public Perform specialized assignments, which require considerable inter-program knowledge of eligibility regulations, policies, and procedures Provide training, coaching, and mentoring to new hires; and may back-up supervisors as needed Perform quality assurance by reviewing casework, and conducting desk reviews and monitoring customer service interactions between staff and clients Communicate with clients and diffuse difficult situations in person and on the phone Distribute work to staff in a fair and equitable manner Positions may also be assigned to work independently in out-stationed settings, in order to provide subject matter expertise related to Medi-Cal, General Assistance, CalFresh, and/or the County Medical Services Program. The Ideal Senior Eligibility Specialist candidate will have a comprehensive understanding of the Affordable Care Act, Covered California, and the CalHEERs Program, and possess strong communication skills and the ability to work with people with a variety of personalities. Bilingual (English/Spanish) skills are desired but not required. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Minimum Qualifications Education and Experience: Any combination of education, training, and experience which would likely provide the required knowledge and abilities. Normally, this would include: One year of full-time experience performing duties equivalent to an Eligibility Specialist II. OR Three years of full-time experience performing duties equivalent to an Eligibility Worker II including experience assessing eligibility for Medi-Cal and/or private health insurance. Experience assessing eligibility for both Medi-Cal and private health insurance is highly desirable. License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position. Special Skill Requirement: Designated positions may require the ability to speak, read, and write a language in addition to English Knowledge, Skills, and Abilities Considerable knowledge of: laws, rules, and regulations governing eligibility and determination for diverse public assistance programs related to Medi-Cal, private health insurance plans, and other public assistance and human service programs and related case administrative processes and procedures; principle sources of information necessary to establish eligibility of applicants or recipients for various public assistance programs including Medi-Cal, private health insurance plans, and other public assistance and human service programs; methods and techniques of conducting an investigative interview; principles and practices of effective customer service. Working knowledge of: principles and techniques of leadership, training, and staff development; general goals and specific regulations, policies, and procedures of public assistance programs; health insurance plans and medical health plan options and associated terminology; tax regulations, rules, terminology, forms, and household filing status; research and reporting methods, techniques, and procedures; principles of cultural and human behavior required to deal effectively with clients and staff; mediation techniques required to resolve competing or conflicting interests; the structure and content of the English language including the meaning and spelling of words, rules of composition, punctuation, and grammar; modern equipment and communication tools used for business functions and program, project, and task coordination; computers and software programs (e.g. Microsoft software packages) to conduct research, assess information, and/or prepare documentation; techniques for developing effective working relationships with the public, other governmental agencies, and other personnel. Knowledge of: supervisory techniques and practices, training program design, materials development, and presentation; economic and social problems that call for the use of public assistance programs. Ability to: lead and direct the work of others; perform complex, responsible, and difficult technical administrative work involving the use of independent judgment and personal initiative; plan, organize, and coordinate the work of technical and administrative support personnel; interpret and explain complex rules, regulations, and revisions affecting the eligibility determination and case management processes; conduct training for a variety of social service programs utilizing clear and concise materials and terms understandable to the targeted audience; determine eligibility and grant maintenance for the more difficult and complex cases; evaluate information and determine appropriate action in conjunction with learned rules and regulations; explain complex rules, regulations, and health insurance plan options and details in clear language to ensure clients' understanding; review a variety of tax documents to obtain needed household filing information; explain Advanced Premium Tax Credit implications to clients; conduct and control an investigatory interview effectively in a variety of settings; detect and evaluate potential fraudulent situations; determine appropriate course of action in emergencies; accurately complete complex mathematical computations; refer clients to other appropriate services as needed; assess and manage difficult and hostile persons or situations; know when to and call for intervention when appropriate; work in a fast-paced, professional office environment and prioritize a wide range of duties with varying time requirements to ensure timely completion; keep supervisor informed of progress, problems, work efforts, and results and make effective use of supervision; establish and maintain effective working relationships with those contacted in the course of business (e.g., staff, the public, and other agencies); speak, read, and write English at a level sufficient to communicate clearly and concisely and explain complex regulations and policies in plain language, both orally and in writing, using appropriate English grammar and syntax with persons from a variety of socio-economic, cultural, and educational backgrounds; effectively use computer systems, applications, and modern business equipment to perform a variety of work tasks. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting a Job with the County of Sonoma to review more detailed information about the application, examination, and department selection processes. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state "See Resume" or "See Application" may be considered insufficient and therefore may not be scored. The selection procedure will consist of the following examination: An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria: Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions. Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination which evaluates the education, training, experience, skills, knowledge, abilities, and other qualifications that you demonstrate in your application and/or response to the supplemental questionnaire. Please be aware that resumes and cover letters are not typically evaluated in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates. ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position. HOW TO APPLY Applications are accepted online at: www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted. The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need. HR Analyst: EP HR Tech: EV IMPORTANT NOTE: Benefits described herein do not apply to Extra Help positions. COUNTY OF SONOMA BENEFITS: GENERAL* These are some of the excellent benefits the County offers: Paid Time Off : Competitive vacation and sick leave accruals; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment. Health Plan : Choice of five health plans (a PPO, EPO, HMO, and two deductible HMOs) with a County contribution toward the premium (the contribution amount varies by bargaining unit. For specific details, please refer to the applicable MOU). A County contribution to a Health Reimbursement Arrangement is available for some bargaining units. Retirement : Fully integrated with Social Security.For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired . IRS 457 Plan : Pre-tax employee contribution up to the IRS annual maximum. Retiree Medical : County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits. Student Loan Debt Relief : County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education. Plus excellent dental, vision, disability, life insurance, professional development, and more. For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331.Additional details about benefit and compensation packages can be found in the MOUs located at https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources/divisions-and-units/employee-relations/labor-agreements-and-salary-resolution . For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources or, contact the Human Resources' Risk Management-Benefits Office at benefits@sonoma-county.org or (707) 565-2900. *IMPORTANT NOTES: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: 5/6/2024 11:59 PM Pacific
Apr 24, 2024
Full Time
Position Information THIS RECRUITMENT IS PROMOTIONAL ONLY. YOU MUST PRESENTLY BE A FULL- OR PART-TIME REGULAR OR PROBATIONARY COUNTY OF SONOMA, COMMUNITY DEVELOPMENT COMMISSION, SONOMA COUNTY FAIRGROUNDS, OR SONOMA COUNTY WATER AGENCY EMPLOYEE IN ORDER TO APPLY FOR THIS POSITION. The Human Services Department (HSD) has requested a department promotional certification to fill three Senior Eligibility Specialist positions. Only qualified permanent and/or probationary HSD employees on the eligible list may be eligible for referral to the department for the advertised positions. Senior Eligibility Specialists in Economic Assistance determine eligibility and perform case management for complex or specialized cases and assist junior Eligibility Specialists with the resolution of eligibility determination and grant maintenance challenges. These positions will also: Interpret policies, rules, and regulations for clients and the general public Perform specialized assignments, which require considerable inter-program knowledge of eligibility regulations, policies, and procedures Provide training, coaching, and mentoring to new hires; and may back-up supervisors as needed Perform quality assurance by reviewing casework, and conducting desk reviews and monitoring customer service interactions between staff and clients Communicate with clients and diffuse difficult situations in person and on the phone Distribute work to staff in a fair and equitable manner Positions may also be assigned to work independently in out-stationed settings, in order to provide subject matter expertise related to Medi-Cal, General Assistance, CalFresh, and/or the County Medical Services Program. The Ideal Senior Eligibility Specialist candidate will have a comprehensive understanding of the Affordable Care Act, Covered California, and the CalHEERs Program, and possess strong communication skills and the ability to work with people with a variety of personalities. Bilingual (English/Spanish) skills are desired but not required. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Minimum Qualifications Education and Experience: Any combination of education, training, and experience which would likely provide the required knowledge and abilities. Normally, this would include: One year of full-time experience performing duties equivalent to an Eligibility Specialist II. OR Three years of full-time experience performing duties equivalent to an Eligibility Worker II including experience assessing eligibility for Medi-Cal and/or private health insurance. Experience assessing eligibility for both Medi-Cal and private health insurance is highly desirable. License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position. Special Skill Requirement: Designated positions may require the ability to speak, read, and write a language in addition to English Knowledge, Skills, and Abilities Considerable knowledge of: laws, rules, and regulations governing eligibility and determination for diverse public assistance programs related to Medi-Cal, private health insurance plans, and other public assistance and human service programs and related case administrative processes and procedures; principle sources of information necessary to establish eligibility of applicants or recipients for various public assistance programs including Medi-Cal, private health insurance plans, and other public assistance and human service programs; methods and techniques of conducting an investigative interview; principles and practices of effective customer service. Working knowledge of: principles and techniques of leadership, training, and staff development; general goals and specific regulations, policies, and procedures of public assistance programs; health insurance plans and medical health plan options and associated terminology; tax regulations, rules, terminology, forms, and household filing status; research and reporting methods, techniques, and procedures; principles of cultural and human behavior required to deal effectively with clients and staff; mediation techniques required to resolve competing or conflicting interests; the structure and content of the English language including the meaning and spelling of words, rules of composition, punctuation, and grammar; modern equipment and communication tools used for business functions and program, project, and task coordination; computers and software programs (e.g. Microsoft software packages) to conduct research, assess information, and/or prepare documentation; techniques for developing effective working relationships with the public, other governmental agencies, and other personnel. Knowledge of: supervisory techniques and practices, training program design, materials development, and presentation; economic and social problems that call for the use of public assistance programs. Ability to: lead and direct the work of others; perform complex, responsible, and difficult technical administrative work involving the use of independent judgment and personal initiative; plan, organize, and coordinate the work of technical and administrative support personnel; interpret and explain complex rules, regulations, and revisions affecting the eligibility determination and case management processes; conduct training for a variety of social service programs utilizing clear and concise materials and terms understandable to the targeted audience; determine eligibility and grant maintenance for the more difficult and complex cases; evaluate information and determine appropriate action in conjunction with learned rules and regulations; explain complex rules, regulations, and health insurance plan options and details in clear language to ensure clients' understanding; review a variety of tax documents to obtain needed household filing information; explain Advanced Premium Tax Credit implications to clients; conduct and control an investigatory interview effectively in a variety of settings; detect and evaluate potential fraudulent situations; determine appropriate course of action in emergencies; accurately complete complex mathematical computations; refer clients to other appropriate services as needed; assess and manage difficult and hostile persons or situations; know when to and call for intervention when appropriate; work in a fast-paced, professional office environment and prioritize a wide range of duties with varying time requirements to ensure timely completion; keep supervisor informed of progress, problems, work efforts, and results and make effective use of supervision; establish and maintain effective working relationships with those contacted in the course of business (e.g., staff, the public, and other agencies); speak, read, and write English at a level sufficient to communicate clearly and concisely and explain complex regulations and policies in plain language, both orally and in writing, using appropriate English grammar and syntax with persons from a variety of socio-economic, cultural, and educational backgrounds; effectively use computer systems, applications, and modern business equipment to perform a variety of work tasks. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting a Job with the County of Sonoma to review more detailed information about the application, examination, and department selection processes. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state "See Resume" or "See Application" may be considered insufficient and therefore may not be scored. The selection procedure will consist of the following examination: An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria: Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions. Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination which evaluates the education, training, experience, skills, knowledge, abilities, and other qualifications that you demonstrate in your application and/or response to the supplemental questionnaire. Please be aware that resumes and cover letters are not typically evaluated in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates. ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position. HOW TO APPLY Applications are accepted online at: www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted. The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need. HR Analyst: EP HR Tech: EV IMPORTANT NOTE: Benefits described herein do not apply to Extra Help positions. COUNTY OF SONOMA BENEFITS: GENERAL* These are some of the excellent benefits the County offers: Paid Time Off : Competitive vacation and sick leave accruals; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment. Health Plan : Choice of five health plans (a PPO, EPO, HMO, and two deductible HMOs) with a County contribution toward the premium (the contribution amount varies by bargaining unit. For specific details, please refer to the applicable MOU). A County contribution to a Health Reimbursement Arrangement is available for some bargaining units. Retirement : Fully integrated with Social Security.For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired . IRS 457 Plan : Pre-tax employee contribution up to the IRS annual maximum. Retiree Medical : County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits. Student Loan Debt Relief : County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education. Plus excellent dental, vision, disability, life insurance, professional development, and more. For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331.Additional details about benefit and compensation packages can be found in the MOUs located at https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources/divisions-and-units/employee-relations/labor-agreements-and-salary-resolution . For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources or, contact the Human Resources' Risk Management-Benefits Office at benefits@sonoma-county.org or (707) 565-2900. *IMPORTANT NOTES: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: 5/6/2024 11:59 PM Pacific
CA DEPARTMENT OF JUSTICE
Sacramento, California, United States
Job Description and Duties The Senior Accounting Officer (Supervisor) is responsible for overseeing the timely, accurate processing of payments for all obligations of the Department. This position supervises the processing of payments, applications, and all documentation. This position also organizes, directs, and supervises the work and activity of accounting staff within the Accounts Payable Unit. Please let us know how you heard about our position by taking this brief survey: https://www.surveymonkey.com/r/P7X675V You will find additional information about the job in the Duty Statement . Working Conditions This position currently offers a hybrid work schedule being office centered with 3 days in-office and 2 days telework depending on the workload. Minimum Requirements You will find the Minimum Requirements in the Class Specification. SENIOR ACCOUNTING OFFICER (SUPERVISOR) Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-425286 Position #(s): 420-023-4569-005 Working Title: Senior Accounting Officer, Supervisor Classification: SENIOR ACCOUNTING OFFICER (SUPERVISOR) $6,149.00 - $7,641.00 # of Positions: 1 Work Location: Sacramento County Telework: Hybrid Job Type: Permanent, Full Time Work Shift: 8:00am - 5:00pm Work Week: Monday - Friday Department Information This position is located in the Division of Operations, Accounting Office, Accounts Payable Unit in Sacramento. Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility. For more information about the Department please visit the Attorney General’s website at www.oag.ca.gov Special Requirements A fingerprint check will be required. Clearly indicate the Job Control Code (JC-425286) and the title of this position in the “Examination or Job Title(s) For Which You Are Applying” section located on the first page of your State Application. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 5/2/2024 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Justice Attn: Danielle Hendricks 1300 I Street, Suite 820 Sacramento , CA 95814 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Justice Danielle Hendricks 1300 I Street, Suite 820 Sacramento , CA 95814 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is required and must be included. School Transcripts Other - Cover Letter is required and must be included. Other - References are required and must be included. Statement of Qualifications - A Statement of Qualifications (SOQ) serves as documentation of the candidate's ability to present information clearly, thoroughly, and concisely in writing. Include your name and the job control number in the upper right-hand corner. The SOQ must be single spaced, size 12 pt. Arial font, and be no more than 1 page. All items from 1-3 must be answered in the exact numerical order as listed. They should be clearly numbered and appear in bold as headers within the document. Applications without complete SOQs will not be considered. 1. Describe your experience with the Accounts Payables process and ability to meet tight deadlines 2. Describe your interpersonal skills and ability to relate effectively at all staff levels. 3. Describe your experience in providing quality customer service. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Knowledge of Accounts payable, prompt payment act, and claim scheduling process and reconciliation experience. Adaptable and flexible in managing changing priorities and competing workload. Willingness and ability to collaborate closely with all levels of staff within the department, as well as control agencies. Knowledge of Bargaining Contracts, Government Code, State Administrative Manual and CA Department of Human Resources (CalHR) rules and regulations Ability to coordinate with internal and external entities to see a project through completion. Ability to prepare and complete accurate accounting reports. Excellent communication skills. Ability to write reports, business correspondence, and to present information effectively and timely. Benefits Benefit information can be found on the CalHR website and the CalPERS website. Contact Information The Hiring Unit Contact is available to answer questions regarding the position or application process. Hiring Unit Contact: Danielle Hendricks (916) 838-4905 OPSJC@doj.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: EEO Officer (916) 210-7580 EERROffice@doj.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Senior Accounting Officer (Supervisor) Exam Link https://jobs.ca.gov/JOBSGEN/PB394.PDF Additional Information on Application Filing Please note , if using the United States Postal Service for delivery, there's no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 5/2/2024
Apr 19, 2024
Full Time
Job Description and Duties The Senior Accounting Officer (Supervisor) is responsible for overseeing the timely, accurate processing of payments for all obligations of the Department. This position supervises the processing of payments, applications, and all documentation. This position also organizes, directs, and supervises the work and activity of accounting staff within the Accounts Payable Unit. Please let us know how you heard about our position by taking this brief survey: https://www.surveymonkey.com/r/P7X675V You will find additional information about the job in the Duty Statement . Working Conditions This position currently offers a hybrid work schedule being office centered with 3 days in-office and 2 days telework depending on the workload. Minimum Requirements You will find the Minimum Requirements in the Class Specification. SENIOR ACCOUNTING OFFICER (SUPERVISOR) Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-425286 Position #(s): 420-023-4569-005 Working Title: Senior Accounting Officer, Supervisor Classification: SENIOR ACCOUNTING OFFICER (SUPERVISOR) $6,149.00 - $7,641.00 # of Positions: 1 Work Location: Sacramento County Telework: Hybrid Job Type: Permanent, Full Time Work Shift: 8:00am - 5:00pm Work Week: Monday - Friday Department Information This position is located in the Division of Operations, Accounting Office, Accounts Payable Unit in Sacramento. Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility. For more information about the Department please visit the Attorney General’s website at www.oag.ca.gov Special Requirements A fingerprint check will be required. Clearly indicate the Job Control Code (JC-425286) and the title of this position in the “Examination or Job Title(s) For Which You Are Applying” section located on the first page of your State Application. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 5/2/2024 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Justice Attn: Danielle Hendricks 1300 I Street, Suite 820 Sacramento , CA 95814 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Justice Danielle Hendricks 1300 I Street, Suite 820 Sacramento , CA 95814 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is required and must be included. School Transcripts Other - Cover Letter is required and must be included. Other - References are required and must be included. Statement of Qualifications - A Statement of Qualifications (SOQ) serves as documentation of the candidate's ability to present information clearly, thoroughly, and concisely in writing. Include your name and the job control number in the upper right-hand corner. The SOQ must be single spaced, size 12 pt. Arial font, and be no more than 1 page. All items from 1-3 must be answered in the exact numerical order as listed. They should be clearly numbered and appear in bold as headers within the document. Applications without complete SOQs will not be considered. 1. Describe your experience with the Accounts Payables process and ability to meet tight deadlines 2. Describe your interpersonal skills and ability to relate effectively at all staff levels. 3. Describe your experience in providing quality customer service. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Knowledge of Accounts payable, prompt payment act, and claim scheduling process and reconciliation experience. Adaptable and flexible in managing changing priorities and competing workload. Willingness and ability to collaborate closely with all levels of staff within the department, as well as control agencies. Knowledge of Bargaining Contracts, Government Code, State Administrative Manual and CA Department of Human Resources (CalHR) rules and regulations Ability to coordinate with internal and external entities to see a project through completion. Ability to prepare and complete accurate accounting reports. Excellent communication skills. Ability to write reports, business correspondence, and to present information effectively and timely. Benefits Benefit information can be found on the CalHR website and the CalPERS website. Contact Information The Hiring Unit Contact is available to answer questions regarding the position or application process. Hiring Unit Contact: Danielle Hendricks (916) 838-4905 OPSJC@doj.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: EEO Officer (916) 210-7580 EERROffice@doj.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Senior Accounting Officer (Supervisor) Exam Link https://jobs.ca.gov/JOBSGEN/PB394.PDF Additional Information on Application Filing Please note , if using the United States Postal Service for delivery, there's no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 5/2/2024
City of Huntington Beach, CA
Huntington Beach, California, United States
Description SALARY RANGE: Deputy City Attorney I : $109,306 - $146,481 Annually Deputy City Attorney II: $132,059 - $176,966 Annually Senior Deputy City Attorney : $140,179 - $187,853 Annually In Huntington Beach, we believe passionately that the key to becoming the best beach City in the world starts and ends with finding the right people to join our team. At this time, we have outstanding career opportunities available, as we're looking for the "right people" to serve as Deputy City Attorney I, Deputy City Attorney II, or Senior Deputy City Attorney in our LITIGATION Division. The Ideal Candidate has been practicing law in California for at least 2 years, with civil trial experience, either in prosecuting or defending lawsuits. The Ideal Candidate also has very strong legal research and writing experience, with experience researching and writing Writs, researching and writing Appeals, and preparing written discovery, dispositive motions, and preparing trial documents and briefs. Having represented other government or public agencies at trial is a significant plus and experience with State laws involving housing, planning and zoning, and State environmental laws is desirable. City Attorney's Office The Office of the City Attorney represents the City in all aspects of legal representation. In addition to handling all lawsuits in-house, and prosecuting crimes at the local level, the City Attorney's Office advises the City Council and all City officials in all matters of law pertaining to the business of the City of Huntington Beach. Among other things, generally the City Attorney defends the City in every lawsuit, including Writs and Appeals, prepares and/or reviews all City Ordinances, Resolutions, contracts and other legal documents. The City Attorney also prosecutes criminal cases arising from violation of the provisions of the City Charter or Huntington Beach Municipal Code, and such State misdemeanors as the City has the power to prosecute. The Position Under general direction from the City Attorney and Chief Assistant City Attorney, the Deputy City Attorney I, II or Senior Deputy City Attorney are assigned to the Litigation Division of the City Attorney's Office. The Deputy City Attorney I or II perform routine to complex legal work, while the Senior level position will be assigned to handle high-exposure litigation principally in areas of, among others, Writs, Appeals, land use, State housing and environmental laws, personnel, police defense, personal injury and other tort defense, inverse condemnation, and public works, and may be required to provide direction and assistance to less experienced attorneys at the Deputy City Attorney levels . Regarding day-to-day function, these positions receive instruction or assistance commensurate with their experience and position level. NOTE: This posting is a job series in which applications will be accepted, reviewed, and considered based on the qualifications listed on the application. The candidates that meet the minimum qualifications and best meet the City's current needs will be invited to test at the appropriate job level within the series. Only ONE APPLICATION needs to be submitted to be considered for this job series. Please note: This recruitment may close at any time, and will close when the hiring manager determines that a sufficient number of qualified applications have been received. Examples of Essential Duties Deputy City Attorney I / II Timely responds to the needs presented while working in the City Attorney’s Office in a professional, responsible, efficient manner in accordance with office policy as set by the City Attorney; Performs a full range of legal research, writing, and other law-related transactional duties; Drafts, reviews, and negotiates leases, contracts, and agreements; Drafts, reviews, evaluates, revises, and recommends City ordinances, resolutions, policies and procedures; Performs legal research, analysis, interprets laws, rulings and regulations, and prepares legal opinions to departments, boards, commissions, agencies and established committees as directed by the City Attorney or the Chief Assistant City Attorneys; Attends meetings with City staff and/or members of the public on behalf of the City and provides legal advice during the meetings as directed by the City Attorney or the Chief Assistant City Attorneys; May indirectly supervise other less experienced attorneys, support staff, and interns, provide work assignments and direction, review and evaluate work product as directed by the City Attorney or Chief Assistant City Attorney (at the II level) Please click here to view the full job description for Deputy City Attorney I Please click here to view the full job description for Deputy City Attorney II In addition to duties listed above, Senior Deputy City Attorney (Litigation) also Performs the full range of litigation work; Responsible for Writs, Appeals, civil litigation, trials, damage or other civil suits in State and federal courts, including advanced appellate work and the representation of the City's Police Department and its officers in Pitchess Motions, as directed by the City Attorney or the Chief Assistant City Attorney; Occasionally represents management in hearings involving City employee disciplinary matters, as directed by the City Attorney or the Chief Assistant City Attorney; Handles all aspects of assigned cases or claims including investigation, pleading preparation, discovery, law and motion, court appearances, settlement negotiations, legal research, witness preparation, and trials for tort defense, writ actions, Pitchess motions, appellate work, civil rights actions, code enforcement, nuisance abatement, administrative actions and employee grievances, as directed by the City Attorney or the Chief Assistant City Attorney; Please click here to review the full job description for Senior Deputy City Attorney. Minimum Qualifications Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position or assignment is qualifying. A typical combination includes: Education: Graduation from a law school accredited by the American Bar Association with a Juris Doctorate degree. Experience: Deputy City Attorney I - Two (2) years' experience as a practicing attorney, preferably within a municipal law office, or a private firm that has contracted with a public agency for legal services. Deputy City Attorney II - Four (4) years' experience as a practicing attorney within a municipal law office, or a private firm that has contracted with a public agency for legal services Senior Deputy City Attorney - Five (5) years' experience as a practicing trial attorney within a municipal law office, or a private firm that has contracted with a public agency for legal services. State and Federal jury trial experience is desirable. License/Certifications: Possession of a valid California Class C driver license and an acceptable driving record are required by time of appointment and throughout employment. Current member in good standing with the California State Bar Association. APPLICATION AND SELECTION PROCESS: Application Review - Please attach to your online application 1. a cover letter, and 2. an updated resume. Examination(s) - An oral exam (weighted 100%) will be scheduled when a sufficient number of qualified applications has been received. Selection Interview Background Investigation Appointment Supplemental Information The City of Huntington Beach offers a comprehensive benefit package to Management Employees' Organization members including: The SALARY RANGE is composed of seven steps. Merit step increases are based on satisfactory performance. PROMOTIONS within the City are based upon the merit system principles emphasizing individual ability and utilizing competitive examinations. TWELVE PAID HOLIDAYS provided per year. GENERAL LEAVE with pay of 176 hours is granted to regular employees. After four years' service additional general leave hours are earned, up to 256 hours after fifteen years' service. ADMINISTRATIVE LEAVE with pay is granted in the amount of 60 hours per calendar year. EDUCATIONAL INCENTIVE PLANS are available for eligible employees to develop their knowledge and abilities. GROUP INSURANCE PROGRAMS are available to eligible City employees. These programs include medical, dental, vision, long-term disability, life and accidental death and dismemberment insurances. FLEXIBLE SPENDING ACCOUNTS are available where employees use pre-tax salary to pay for regular child care, adult dependent care and/or medical expenses. RETIREMENT BENEFITS are provided by the California Public Employee's Retirement System. Every regular employee becomes a member immediately upon employment. Effective January 1, 2013, the Public Employees' Pension Reform Act will apply to new members of CalPERS. A new member is defined as a new hire who is brought into CalPERS membership for the first time on or after 1/1/13 and has no prior membership in a California public retirement system; is not eligible for reciprocity with another California public retirement system; or is rehired by a different CalPERS employer after a break in service of greater than six (6) months. All employees hired on or after January 1, 2013 will be subject to CalPERS membership review for applicability of PEPRA. Employees enrolled in CalPERS prior to January 1, 2013 are considered classic members. The benefit formula, final compensation period, and member contribution rate is as represented below: Classic Miscellaneous Members: Benefit Formula Miscellaneous 2.5% at age 55 Final Compensation Period 1-year Final Compensation Member Contribution Rate 9.0% of Reportable Compensation New Miscellaneous Members under PEPRA: Benefit Formula Miscellaneous 2% at age 62 Final Compensation Period 3-year Final Compensation Member Contribution Rate 8.25% of Reportable Compensation (eff. 7/1/23) DEFERRED COMPENSATION: Two voluntary deferred compensation 457 plans are available. CREDIT UNION membership is available to all City employees and provides access to low interest loans. FLEXIBLE WORK SCHEDULES: Employees will have the option of working a 5/40 or 9/80 work schedule with Supervisor and Department Head approval. Employees assigned to the Police Department shall retain the option of working the 4/10 work schedule with Supervisor and Department Head approval. In order to maintain service to the public, departmental effectiveness, productivity and/or efficiency, a Department Head may assign an employee a different work schedule that is in compliance with the requirements of FLSA with City Manager approval. NOTE: The provisions of this bulletin do not constitute a contract expressed or implied, and any provisions contained herein may be modified or revoked without notice. For a more detailed overview of the benefits, review the Memorandum of Understanding and Side Letters at: MEMORANDA OF UNDERSTANDINGS Click on the links under "Management Employees' Organization".
Apr 11, 2024
Full Time
Description SALARY RANGE: Deputy City Attorney I : $109,306 - $146,481 Annually Deputy City Attorney II: $132,059 - $176,966 Annually Senior Deputy City Attorney : $140,179 - $187,853 Annually In Huntington Beach, we believe passionately that the key to becoming the best beach City in the world starts and ends with finding the right people to join our team. At this time, we have outstanding career opportunities available, as we're looking for the "right people" to serve as Deputy City Attorney I, Deputy City Attorney II, or Senior Deputy City Attorney in our LITIGATION Division. The Ideal Candidate has been practicing law in California for at least 2 years, with civil trial experience, either in prosecuting or defending lawsuits. The Ideal Candidate also has very strong legal research and writing experience, with experience researching and writing Writs, researching and writing Appeals, and preparing written discovery, dispositive motions, and preparing trial documents and briefs. Having represented other government or public agencies at trial is a significant plus and experience with State laws involving housing, planning and zoning, and State environmental laws is desirable. City Attorney's Office The Office of the City Attorney represents the City in all aspects of legal representation. In addition to handling all lawsuits in-house, and prosecuting crimes at the local level, the City Attorney's Office advises the City Council and all City officials in all matters of law pertaining to the business of the City of Huntington Beach. Among other things, generally the City Attorney defends the City in every lawsuit, including Writs and Appeals, prepares and/or reviews all City Ordinances, Resolutions, contracts and other legal documents. The City Attorney also prosecutes criminal cases arising from violation of the provisions of the City Charter or Huntington Beach Municipal Code, and such State misdemeanors as the City has the power to prosecute. The Position Under general direction from the City Attorney and Chief Assistant City Attorney, the Deputy City Attorney I, II or Senior Deputy City Attorney are assigned to the Litigation Division of the City Attorney's Office. The Deputy City Attorney I or II perform routine to complex legal work, while the Senior level position will be assigned to handle high-exposure litigation principally in areas of, among others, Writs, Appeals, land use, State housing and environmental laws, personnel, police defense, personal injury and other tort defense, inverse condemnation, and public works, and may be required to provide direction and assistance to less experienced attorneys at the Deputy City Attorney levels . Regarding day-to-day function, these positions receive instruction or assistance commensurate with their experience and position level. NOTE: This posting is a job series in which applications will be accepted, reviewed, and considered based on the qualifications listed on the application. The candidates that meet the minimum qualifications and best meet the City's current needs will be invited to test at the appropriate job level within the series. Only ONE APPLICATION needs to be submitted to be considered for this job series. Please note: This recruitment may close at any time, and will close when the hiring manager determines that a sufficient number of qualified applications have been received. Examples of Essential Duties Deputy City Attorney I / II Timely responds to the needs presented while working in the City Attorney’s Office in a professional, responsible, efficient manner in accordance with office policy as set by the City Attorney; Performs a full range of legal research, writing, and other law-related transactional duties; Drafts, reviews, and negotiates leases, contracts, and agreements; Drafts, reviews, evaluates, revises, and recommends City ordinances, resolutions, policies and procedures; Performs legal research, analysis, interprets laws, rulings and regulations, and prepares legal opinions to departments, boards, commissions, agencies and established committees as directed by the City Attorney or the Chief Assistant City Attorneys; Attends meetings with City staff and/or members of the public on behalf of the City and provides legal advice during the meetings as directed by the City Attorney or the Chief Assistant City Attorneys; May indirectly supervise other less experienced attorneys, support staff, and interns, provide work assignments and direction, review and evaluate work product as directed by the City Attorney or Chief Assistant City Attorney (at the II level) Please click here to view the full job description for Deputy City Attorney I Please click here to view the full job description for Deputy City Attorney II In addition to duties listed above, Senior Deputy City Attorney (Litigation) also Performs the full range of litigation work; Responsible for Writs, Appeals, civil litigation, trials, damage or other civil suits in State and federal courts, including advanced appellate work and the representation of the City's Police Department and its officers in Pitchess Motions, as directed by the City Attorney or the Chief Assistant City Attorney; Occasionally represents management in hearings involving City employee disciplinary matters, as directed by the City Attorney or the Chief Assistant City Attorney; Handles all aspects of assigned cases or claims including investigation, pleading preparation, discovery, law and motion, court appearances, settlement negotiations, legal research, witness preparation, and trials for tort defense, writ actions, Pitchess motions, appellate work, civil rights actions, code enforcement, nuisance abatement, administrative actions and employee grievances, as directed by the City Attorney or the Chief Assistant City Attorney; Please click here to review the full job description for Senior Deputy City Attorney. Minimum Qualifications Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position or assignment is qualifying. A typical combination includes: Education: Graduation from a law school accredited by the American Bar Association with a Juris Doctorate degree. Experience: Deputy City Attorney I - Two (2) years' experience as a practicing attorney, preferably within a municipal law office, or a private firm that has contracted with a public agency for legal services. Deputy City Attorney II - Four (4) years' experience as a practicing attorney within a municipal law office, or a private firm that has contracted with a public agency for legal services Senior Deputy City Attorney - Five (5) years' experience as a practicing trial attorney within a municipal law office, or a private firm that has contracted with a public agency for legal services. State and Federal jury trial experience is desirable. License/Certifications: Possession of a valid California Class C driver license and an acceptable driving record are required by time of appointment and throughout employment. Current member in good standing with the California State Bar Association. APPLICATION AND SELECTION PROCESS: Application Review - Please attach to your online application 1. a cover letter, and 2. an updated resume. Examination(s) - An oral exam (weighted 100%) will be scheduled when a sufficient number of qualified applications has been received. Selection Interview Background Investigation Appointment Supplemental Information The City of Huntington Beach offers a comprehensive benefit package to Management Employees' Organization members including: The SALARY RANGE is composed of seven steps. Merit step increases are based on satisfactory performance. PROMOTIONS within the City are based upon the merit system principles emphasizing individual ability and utilizing competitive examinations. TWELVE PAID HOLIDAYS provided per year. GENERAL LEAVE with pay of 176 hours is granted to regular employees. After four years' service additional general leave hours are earned, up to 256 hours after fifteen years' service. ADMINISTRATIVE LEAVE with pay is granted in the amount of 60 hours per calendar year. EDUCATIONAL INCENTIVE PLANS are available for eligible employees to develop their knowledge and abilities. GROUP INSURANCE PROGRAMS are available to eligible City employees. These programs include medical, dental, vision, long-term disability, life and accidental death and dismemberment insurances. FLEXIBLE SPENDING ACCOUNTS are available where employees use pre-tax salary to pay for regular child care, adult dependent care and/or medical expenses. RETIREMENT BENEFITS are provided by the California Public Employee's Retirement System. Every regular employee becomes a member immediately upon employment. Effective January 1, 2013, the Public Employees' Pension Reform Act will apply to new members of CalPERS. A new member is defined as a new hire who is brought into CalPERS membership for the first time on or after 1/1/13 and has no prior membership in a California public retirement system; is not eligible for reciprocity with another California public retirement system; or is rehired by a different CalPERS employer after a break in service of greater than six (6) months. All employees hired on or after January 1, 2013 will be subject to CalPERS membership review for applicability of PEPRA. Employees enrolled in CalPERS prior to January 1, 2013 are considered classic members. The benefit formula, final compensation period, and member contribution rate is as represented below: Classic Miscellaneous Members: Benefit Formula Miscellaneous 2.5% at age 55 Final Compensation Period 1-year Final Compensation Member Contribution Rate 9.0% of Reportable Compensation New Miscellaneous Members under PEPRA: Benefit Formula Miscellaneous 2% at age 62 Final Compensation Period 3-year Final Compensation Member Contribution Rate 8.25% of Reportable Compensation (eff. 7/1/23) DEFERRED COMPENSATION: Two voluntary deferred compensation 457 plans are available. CREDIT UNION membership is available to all City employees and provides access to low interest loans. FLEXIBLE WORK SCHEDULES: Employees will have the option of working a 5/40 or 9/80 work schedule with Supervisor and Department Head approval. Employees assigned to the Police Department shall retain the option of working the 4/10 work schedule with Supervisor and Department Head approval. In order to maintain service to the public, departmental effectiveness, productivity and/or efficiency, a Department Head may assign an employee a different work schedule that is in compliance with the requirements of FLSA with City Manager approval. NOTE: The provisions of this bulletin do not constitute a contract expressed or implied, and any provisions contained herein may be modified or revoked without notice. For a more detailed overview of the benefits, review the Memorandum of Understanding and Side Letters at: MEMORANDA OF UNDERSTANDINGS Click on the links under "Management Employees' Organization".
CA DEPARTMENT OF JUSTICE
California, United States
Job Description and Duties The Healthcare Rights and Access (HRA) Section is charged with legal and policy work to increase and protect access to quality, affordable healthcare in the State of California. The HRA Section is responsible for overseeing and leading a wide-range of healthcare litigation and investigations related to: defense of the Affordable Care Act; enforcement of the Sherman and Cartwright Acts; actions to redress violations of healthcare laws; enforcement of statutory requirements governing pharmacy benefit managers and prescription drug laws; prosecution of violations of charity care; protection of civil rights related to healthcare, including reproductive health and LGBTQ health; prosecutions of violations of statutes and regulations regarding access to affordable, quality healthcare for consumers; enforcement of unlawful business practice and false advertising laws related to healthcare; enforcement of the tobacco Master Settlement Agreement; and enforcement of patient privacy and privacy laws. Under the direction of the Chief Assistant Attorney General and administrative direction of the Chief Deputy Attorney General, the Senior Assistant Attorney General (Senior Assistant) plans, organizes, and directs the statewide work of the HRA Section staff within the Public Rights Division of the Department of Justice. In addition to the supervision of the HRA Section’s enforcement and advice functions, the Senior Assistant serves as the technical expert and primary legal advisor to the Attorney General, the Chief Deputy Attorney General, the Chief Assistant Attorney General, client state agencies, and the Governor's Office on complex legal issues impacting healthcare and the People of California. The Senior Assistant develops policies and procedures with regards to the HRA Section. The Senior Assistant also consults with the Chief Assistant Attorney General in the development and formulation of healthcare litigation policy and program objectives, personnel management, and employee utilization; has principal responsibility for personnel management and employee utilization within the HRA Section, and provides direction and guidance to subordinates through the supervising deputy structure. The Senior Assistant may personally assist subordinates in complex litigation, prepares strategic plans, reviews annual budget requests, prepares Budget Changes Proposals, forecasts workload, and performs ongoing programmatic monitoring and reporting functions. While the position’s location is specified as statewide, the candidate selected for appointment can be headquartered in Los Angeles, Oakland, Sacramento, San Diego, and San Francisco. Regardless of the headquarter location, the candidate will be expected to travel regularly to all of the Department’s main offices. Please note: this position supervises attorneys and therefore it is critical that the selected candidate have active status in the California State Bar. Please carefully read the following sections to apply for this position: Required Application Documents Desirables Qualifications For more information on how to create your Statement of Qualifications, please click here . Click on the following link to complete the California Department of Justice Recruitment Survey: https://www.surveymonkey.com/r/7b2829L You will find additional information about the job in the Duty Statement . Minimum Requirements This position does not have a Classification Specification. Requirements and qualifications for this position can be found in this announcement. For additional questions, please contact the hiring department listed below. Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-425942 Position #(s): 420-149-7500-XXX Working Title: Senior Assistant Attorney General, Healthcare Rights and Access Section (C.E.A. B) Classification: C. E. A. $17,640.00 - $17,640.00 B # of Positions: 1 Work Location: United States Telework: Hybrid Job Type: Career Executive Assignment - Non Tenured, Full Time Department Information This position is located in the Department of Justice, Public Rights Division. Please visit the Attorney General's website for more information at https://oag.ca.gov . Special Requirements A fingerprint check will be required. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 5/3/2024 Who May Apply Individuals who are eligible to be appointed to this Career Executive Assignment (CEA) by the State of California. How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Justice Attn: Ashley Jacoby OHR/CEA & Exempt Appointments Unit 1300 I Street, Suite 720 Sacramento , CA 95814 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Justice OHR/CEA & Exempt Appointments Unit 1300 I Street, Suite 720 Sacramento , CA 95814 Attn: Ashley Jacoby, 7th Floor Receptionist 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is required and must be included. Statement of Qualifications - A Statement of Qualifications (SOQ) is a narrative discussion regarding how the applicant's education, training, experience, and skills meet the Desirable Qualifications for the position. In addition, the SOQ serves as documentation of each applicant's ability to present information clearly and concisely in writing. In your SOQ, please address how you possess each Desirable Qualification using specific examples of your education, training, and experience. This will be the only tool used for determining your final score and rank on the eligibility list for this position. Please address and number the Desirable Qualifications in the same order as listed on this bulletin under the Desirable Qualifications section. The SOQ must be typed, single spaced, 12 point font, and no more than 2 pages in length. Applicants who do not follow these requirements may be disqualified from the examination. Cover letters and resumes do not take the place of SOQs. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Examination Qualification Requirements All applicants must possess the knowledge and abilities, and any other requirements, described in this announcement. Note: Eligibility to take a CEA examination does not require current permanent status in the civil service. Minimum Qualifications CEA examinations are open to all applicants who possess the knowledge and abilities, and any other requirements as described in the examination bulletin. Eligibility to take a CEA examination does not require current permanent status in civil service. General Qualifications State civil service employees must possess essential general qualifications including integrity, initiative, dependability, good judgment, and ability to work cooperatively with others. Knowledge and Abilities Applicants must demonstrate the ability to perform high administrative and policy - influencing functions effectively. Such overall ability requires possession of most of the following more specific knowledge and abilities: Knowledge of the organization and functions of California State Government including the organization and practices of the Legislature and the Executive Branch; principles, practices, and trends of public administration, organization, and management; techniques of organizing and motivating groups; program development and evaluation; methods of administrative problem solving; principles and practices of policy formulation and development; personnel management techniques; the department's equal employment opportunity objectives; and a manager's role in the equal employment opportunity program. Ability to plan, organize, and direct the work of multidisciplinary professional and administrative staff; analyze administrative policies, organization, procedures, and practices; integrate the activities of a diverse program to attain common goals; gain the confidence and support of top level administrators and advise them on a wide range of administrative matters; develop cooperative working relationships with representatives of all levels of government, the public, and the Legislative and Executive Branches; analyze complex problems and recommend effective courses of action; prepare and review reports; and effectively contribute to the department's equal employment opportunity objectives. These knowledge and abilities are expected to be obtained from the following kinds of experience with substantial participation in the formulation, operation and/or evaluation of program policies (experience may have been paid or volunteer; in State service, other government settings, or in a private organization): CEA Level A - Responsible for broad administrative and program activities, including the execution and/or evaluation of program policies. CEA Level B - Responsible for extensive managerial and program administration or broad program manager experience with substantial participation in the formulation, operation, and/or evaluation of program policies. CEA Level C - Responsible for extensive highly professional influence and contributes to program, policy, and the methods to provide professional services needed to set policies, to meet the mission of the State department and often exercising technical and or professional skills that are required at this level. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: 1. Broad and extensive experience with enforcement of California’s laws relating to healthcare rights and access. 2. Practical and working knowledge of civil litigation in both state and federal courts. 3. Experience conducting civil investigations into various legal matters related to healthcare laws. 4. Experience advising executive management on the legal and litigation policy relating to healthcare rights and access. 5. Demonstrated leadership ability and experience supervising a larger group of attorneys and other professional staff. Examination Information The exam will consist of a Statement of Qualifications screening process. A departmental evaluation panel will review and score the Statements of Qualifications based on the Desirable Qualifications for the position, and the competitive nature of each candidate’s relevant knowledge, skills, and experience. If you meet the requirements stated in this announcement, you may take this competitive examination. Possession of the Examination Qualifications requirements does not assure a place on the eligible list. Your performance in the examination will be compared with the performance of others who take this examination, and all successful candidates will be ranked according to their scores. A minimum rating of 70% must be attained in the Examination to obtain list eligibility for this position. All candidates will receive written notification of their examination results. The results of this examination will only be used to fill this position. Applications will be retained for twelve months. Hiring interviews for the Job may be conducted with the most qualified candidates. The examining Department reserves the right to revise the examination plan to better meet the needs of the service, if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service law and rules and all competitors will be notified. Special Testing Arrangements If you have a disability and need special testing arrangements, answer the Reasonable Accommodations question appropriately on your Application (STD 678). You will be contacted to make specific arrangements. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this announcement. Benefits Please access this link for information on benefits afforded to employees who work for the State of California - https://www.calhr.ca.gov/Pages/California-State-Civil-Service-Employee-Benefits-Summary.aspx Contact Information The Human Resources Contact is available to answer questions regarding the position or application process. Human Resources Contact: Ashley Jacoby (916) 210-7167 ashley.jacoby@doj.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: EEO Officer (916) 210-7580 EERROffice@doj.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Additional Application Filing Information Please note, if using the United States Postal Service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 5/3/2024
Apr 09, 2024
Full Time
Job Description and Duties The Healthcare Rights and Access (HRA) Section is charged with legal and policy work to increase and protect access to quality, affordable healthcare in the State of California. The HRA Section is responsible for overseeing and leading a wide-range of healthcare litigation and investigations related to: defense of the Affordable Care Act; enforcement of the Sherman and Cartwright Acts; actions to redress violations of healthcare laws; enforcement of statutory requirements governing pharmacy benefit managers and prescription drug laws; prosecution of violations of charity care; protection of civil rights related to healthcare, including reproductive health and LGBTQ health; prosecutions of violations of statutes and regulations regarding access to affordable, quality healthcare for consumers; enforcement of unlawful business practice and false advertising laws related to healthcare; enforcement of the tobacco Master Settlement Agreement; and enforcement of patient privacy and privacy laws. Under the direction of the Chief Assistant Attorney General and administrative direction of the Chief Deputy Attorney General, the Senior Assistant Attorney General (Senior Assistant) plans, organizes, and directs the statewide work of the HRA Section staff within the Public Rights Division of the Department of Justice. In addition to the supervision of the HRA Section’s enforcement and advice functions, the Senior Assistant serves as the technical expert and primary legal advisor to the Attorney General, the Chief Deputy Attorney General, the Chief Assistant Attorney General, client state agencies, and the Governor's Office on complex legal issues impacting healthcare and the People of California. The Senior Assistant develops policies and procedures with regards to the HRA Section. The Senior Assistant also consults with the Chief Assistant Attorney General in the development and formulation of healthcare litigation policy and program objectives, personnel management, and employee utilization; has principal responsibility for personnel management and employee utilization within the HRA Section, and provides direction and guidance to subordinates through the supervising deputy structure. The Senior Assistant may personally assist subordinates in complex litigation, prepares strategic plans, reviews annual budget requests, prepares Budget Changes Proposals, forecasts workload, and performs ongoing programmatic monitoring and reporting functions. While the position’s location is specified as statewide, the candidate selected for appointment can be headquartered in Los Angeles, Oakland, Sacramento, San Diego, and San Francisco. Regardless of the headquarter location, the candidate will be expected to travel regularly to all of the Department’s main offices. Please note: this position supervises attorneys and therefore it is critical that the selected candidate have active status in the California State Bar. Please carefully read the following sections to apply for this position: Required Application Documents Desirables Qualifications For more information on how to create your Statement of Qualifications, please click here . Click on the following link to complete the California Department of Justice Recruitment Survey: https://www.surveymonkey.com/r/7b2829L You will find additional information about the job in the Duty Statement . Minimum Requirements This position does not have a Classification Specification. Requirements and qualifications for this position can be found in this announcement. For additional questions, please contact the hiring department listed below. Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-425942 Position #(s): 420-149-7500-XXX Working Title: Senior Assistant Attorney General, Healthcare Rights and Access Section (C.E.A. B) Classification: C. E. A. $17,640.00 - $17,640.00 B # of Positions: 1 Work Location: United States Telework: Hybrid Job Type: Career Executive Assignment - Non Tenured, Full Time Department Information This position is located in the Department of Justice, Public Rights Division. Please visit the Attorney General's website for more information at https://oag.ca.gov . Special Requirements A fingerprint check will be required. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 5/3/2024 Who May Apply Individuals who are eligible to be appointed to this Career Executive Assignment (CEA) by the State of California. How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Justice Attn: Ashley Jacoby OHR/CEA & Exempt Appointments Unit 1300 I Street, Suite 720 Sacramento , CA 95814 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Justice OHR/CEA & Exempt Appointments Unit 1300 I Street, Suite 720 Sacramento , CA 95814 Attn: Ashley Jacoby, 7th Floor Receptionist 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is required and must be included. Statement of Qualifications - A Statement of Qualifications (SOQ) is a narrative discussion regarding how the applicant's education, training, experience, and skills meet the Desirable Qualifications for the position. In addition, the SOQ serves as documentation of each applicant's ability to present information clearly and concisely in writing. In your SOQ, please address how you possess each Desirable Qualification using specific examples of your education, training, and experience. This will be the only tool used for determining your final score and rank on the eligibility list for this position. Please address and number the Desirable Qualifications in the same order as listed on this bulletin under the Desirable Qualifications section. The SOQ must be typed, single spaced, 12 point font, and no more than 2 pages in length. Applicants who do not follow these requirements may be disqualified from the examination. Cover letters and resumes do not take the place of SOQs. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Examination Qualification Requirements All applicants must possess the knowledge and abilities, and any other requirements, described in this announcement. Note: Eligibility to take a CEA examination does not require current permanent status in the civil service. Minimum Qualifications CEA examinations are open to all applicants who possess the knowledge and abilities, and any other requirements as described in the examination bulletin. Eligibility to take a CEA examination does not require current permanent status in civil service. General Qualifications State civil service employees must possess essential general qualifications including integrity, initiative, dependability, good judgment, and ability to work cooperatively with others. Knowledge and Abilities Applicants must demonstrate the ability to perform high administrative and policy - influencing functions effectively. Such overall ability requires possession of most of the following more specific knowledge and abilities: Knowledge of the organization and functions of California State Government including the organization and practices of the Legislature and the Executive Branch; principles, practices, and trends of public administration, organization, and management; techniques of organizing and motivating groups; program development and evaluation; methods of administrative problem solving; principles and practices of policy formulation and development; personnel management techniques; the department's equal employment opportunity objectives; and a manager's role in the equal employment opportunity program. Ability to plan, organize, and direct the work of multidisciplinary professional and administrative staff; analyze administrative policies, organization, procedures, and practices; integrate the activities of a diverse program to attain common goals; gain the confidence and support of top level administrators and advise them on a wide range of administrative matters; develop cooperative working relationships with representatives of all levels of government, the public, and the Legislative and Executive Branches; analyze complex problems and recommend effective courses of action; prepare and review reports; and effectively contribute to the department's equal employment opportunity objectives. These knowledge and abilities are expected to be obtained from the following kinds of experience with substantial participation in the formulation, operation and/or evaluation of program policies (experience may have been paid or volunteer; in State service, other government settings, or in a private organization): CEA Level A - Responsible for broad administrative and program activities, including the execution and/or evaluation of program policies. CEA Level B - Responsible for extensive managerial and program administration or broad program manager experience with substantial participation in the formulation, operation, and/or evaluation of program policies. CEA Level C - Responsible for extensive highly professional influence and contributes to program, policy, and the methods to provide professional services needed to set policies, to meet the mission of the State department and often exercising technical and or professional skills that are required at this level. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: 1. Broad and extensive experience with enforcement of California’s laws relating to healthcare rights and access. 2. Practical and working knowledge of civil litigation in both state and federal courts. 3. Experience conducting civil investigations into various legal matters related to healthcare laws. 4. Experience advising executive management on the legal and litigation policy relating to healthcare rights and access. 5. Demonstrated leadership ability and experience supervising a larger group of attorneys and other professional staff. Examination Information The exam will consist of a Statement of Qualifications screening process. A departmental evaluation panel will review and score the Statements of Qualifications based on the Desirable Qualifications for the position, and the competitive nature of each candidate’s relevant knowledge, skills, and experience. If you meet the requirements stated in this announcement, you may take this competitive examination. Possession of the Examination Qualifications requirements does not assure a place on the eligible list. Your performance in the examination will be compared with the performance of others who take this examination, and all successful candidates will be ranked according to their scores. A minimum rating of 70% must be attained in the Examination to obtain list eligibility for this position. All candidates will receive written notification of their examination results. The results of this examination will only be used to fill this position. Applications will be retained for twelve months. Hiring interviews for the Job may be conducted with the most qualified candidates. The examining Department reserves the right to revise the examination plan to better meet the needs of the service, if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service law and rules and all competitors will be notified. Special Testing Arrangements If you have a disability and need special testing arrangements, answer the Reasonable Accommodations question appropriately on your Application (STD 678). You will be contacted to make specific arrangements. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this announcement. Benefits Please access this link for information on benefits afforded to employees who work for the State of California - https://www.calhr.ca.gov/Pages/California-State-Civil-Service-Employee-Benefits-Summary.aspx Contact Information The Human Resources Contact is available to answer questions regarding the position or application process. Human Resources Contact: Ashley Jacoby (916) 210-7167 ashley.jacoby@doj.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: EEO Officer (916) 210-7580 EERROffice@doj.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Additional Application Filing Information Please note, if using the United States Postal Service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 5/3/2024
Marketing Statement Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Job Summary Pay Rate AFSCME Pay Band E (Senior Financial Analyst) Annual Salary Range $ 112,048.72 (Minimum) - $ 145,662.97 (Maximum) The negotiable salary offer will be between $112,048.72 - $135.312.13 /annually commensurate with experience and education. AFSCME Pay Band G (Principal Financial Analyst) Annual Salary Range $ 127,505.43 (Minimum) - $ 165,757.06 (Maximum) The negotiable salary offer will be between $127,505.43 - $151,482.76 /annually commensurate with experience and education. Reports To Manager of Capital Financial Planning Current Assignment The San Francisco Bay Area Rapid Transit District (BART) is recruiting to fill two vacant Principal or Senior Capital Planning Analyst (Financial Analyst) positions (distinction will be made based on skills and work experience of the applicants). The selected incumbent applicants will be responsible for developing the District’s more than $25 billion Capital Investment Plan, including internal coordination to collect and validate capital needs and fund source data, model development to optimize data analysis and forecasting, data representation and drafting of related narratives and presentations; preparing and managing multimillion- and multibillion-dollar capital project funding plans; preparing capital plan reports; performing ad-hoc analyses to support District capital funding strategy; and managing relationships with internal and external partners. Other assignments may include supporting District-wide initiatives and other related projects. Key responsibilities for these positions include identifying and resolving complex financial funding and analytical issues, which require strong execution and analytical critical thinking abilities such as: - Working independently and defining workload, deliverables and schedule. - Balancing multiple and sometimes conflicting priorities and stakeholders. - Using critical thinking and analytical capabilities to build data models, perform data analysis, and draw insights to support District decision-making. -Taking initiative, including developing and supporting process improvements. - Identifying and understanding issues, problems and opportunities; and devising appropriate solutions. - Building and maintaining relationships with internal BART departments and with external agencies. - Interpreting and implementing funding agreements with other agencies; and preparing concise and clear communications, including reports. In 2022, BART celebrated 50 years of operating a heavy-rail transit system serving the San Francisco Bay Area. The transit backbone of the region, BART carries half of the region’s miles traveled on transit along more than 130 miles of track and through 50 stations across five counties. BART connects to 18 other transit operators, including the Capital Corridor, and represents almost 90% of all transit transfers. BART’s capital program focuses on sustaining the reliability, safety and resilience of the system’s existing assets, while also investing in improvements to enhance the customer experience and stimulate ridership, such as those that support transit-oriented development. The Senior or Principal Capital Planning Analyst in the Capital Financial Planning division serves an important role in helping the Board and senior executives to understand the scope and scale of BART’s current and forecast capital program, to facilitate data-driven prioritization of planned capital investments and to support the development of a coherent capital program funding strategy. In the current financial landscape, BART is faced with many financial challenges and pressures, including projected operating revenue deficits and construction material and labor cost escalation. If you love solving problems, enjoy strategic and critical thinking, and are adept at stakeholder engagement - it’s a particularly exciting time to work for BART! BART offers remote work opportunities, competitive compensation including great benefits, and a dynamic work environment. Selection Process Initial screening of applications will begin in May 2024. This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills/performance demonstration, a written examination, and/or an individual or panel interview. Examples of Duties Principal Financial Analyst Establishes schedules and methods for providing financial analysis services; identifies resource needs; reviews needs with appropriate management staff; allocates resources accordingly. Participates in the development of policies and procedures; monitors work activities to ensure compliance with established policies and procedures; makes recommendations for changes and improvements to existing standards and procedures. Recommends and assists in the implementation of goals and objectives; implements approved policies and procedures. Conducts complex financial and management studies to evaluate District system performance and operating efficiency; prepares and presents study findings and recommendations; implements recommendations and provides assistance to District departments in assessing performance against stated objectives. Performs the most technical and complex tasks of the work unit including specialized analyses and studies related to the District's budgeting, financial control and management analysis functions. Provides financial oversight on assigned projects; identifies funding sources; projects cash flow requirements; maintains budgetary records for proposed projects; compiles actual project costs; performs financial, statistical and comparative analysis of actual and budgeted costs. Participates in the preparation and administration of District-wide budgets; compiles and analyzes budget data; coordinates activities within other divisions and departments. Analyzes contract provisions and change orders related to approved cost of work and budget allocations; analyzes and reports cost variances; ensures that cost control methods are implemented and applied to program objectives. Develops and recommends improvements to computerized financial management system. Participates in the selection of assigned staff; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline procedures. Prepares analytical and statistical reports on operations and activities. Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of financial analysis and program management. May plan, prioritize, assign, supervise, review and participate in the work of staff responsible for complex financial, statistical and project control analysis in assigned area. Senior Financial Analyst: Participates in the more difficult work of staff responsible for complex financial, statistical, and program management analysis in assigned division area. Participates in the preparation, administration, and monitoring of District-wide budgets; compiles and analyzes budget data; monitors funding agreements and maintains budget schedules to assure conformance with funding agencies; ensures maintenance of expenditure records which conform to funding agency and District reporting requirements. Analyzes contract provisions and change orders related to approved cost of work and budget allocations; analyzes and reports cost variances, ensures that cost control methods are implemented and applied to program objectives; analyzes funding and cost data for management inquiries regarding work plans, consultants, and contract authority. Monitors and administers construction or funding agreement contracts in accordance with District and mandated guidelines; compiles actual costs by project; performs financial, statistical and comparative analysis of actual and budget costs. Identifies funding sources for proposed projects; projects cash flow requirements; maintains budgetary records for proposed projects. Provides support to project managers in setting budgets, schedules and estimates; tracks progress on projects versus original budgets and schedules; works closely with project staff and consultants to ensure project compliance. Develops and recommends improvements to computerized financial management system. Coordinates project activities with other departments, divisions and external agencies; works closely with other divisions to apply for and monitor the use of fund grants from city, county, state, and federal sources; monitors work in progress and authorizes contract payments. Conducts financial and management studies to evaluate system performance and operating efficiencies; presents studies to communicate findings and recommendations to senior management and the Board of Directors. May train assigned employees in their areas of work including budgeting and financial analysis methods, procedures and techniques. Prepares quarterly, semi-annual, and special analytical and statistical reports on operations and activities for management, regulatory and outside agencies. Reviews invoices; determines budget conformity; reports discrepancies and billing adjustments. Prepares the Annual Budget and the 5-Year forecast for each capital project and program assigned; involves budgeting for staffing requirements and coordinating with various departments who support the projects; includes budgeting for non-labor expenses for the budget year and for the out years. Participates in special projects as assigned. Minimum Qualifications Principal Financial Analyst: Education : A Bachelor’s degree in business administration, accounting, economics or a closely related field from an accredited college or university. Experience : Four (4) years of (full-time equivalent) verifiable professional budgetary, financial or management analysis experience. Substitution : Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred. Senior Financial Analyst: Education : A bachelor's degree in business administration, accounting, economics or a closely related field from an accredited college or university. Experience : Three (3) years of (full-time equivalent) verifiable professional budgetary, financial, or management analysis experience. Substitution : Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred. Knowledge and Skills Principal Financial Analyst: Knowledge of : Operations, services and activities of a comprehensive budget and financial control program. Principles of supervision, training and performance evaluation. Principles of financial and operational analysis. Financial, statistical and comparative analysis techniques and formulas. Principles and practices of project budget development, administration and control. Advanced principles and practices of accounting. Principles and practices of financial project management and scheduling. Methods and techniques for assessing performance against established objectives. Current office procedures, methods and equipment including computers. Applicable computer software applications. Related Federal, State and local laws, codes and regulations. Skill in : Selecting, supervising, training and evaluating staff. Performing complex financial, statistical, comparative and management analyses. Establishing and implementing procedures for budget and project control. Identifying funding sources for proposed and current projects. Performing accurate complex financial calculations. Developing, organizing and maintaining accurate financial records. Interpreting complex computerized records and reports. Interpreting complex contract provisions and change orders. Interpreting and explaining District policies and procedures. Preparing clear and concise financial and administrative reports. Operating office equipment including computers and supporting word processing and spreadsheet applications. Communicating Senior Financial Analyst: Knowledge of : Operations, services and activities of a comprehensive budget and financial control program. Principles of lead supervision and training. Principles of financial and operational analysis. Federal, State and local funding programs, associated guidelines and processes. Principles and practices of project management. Principles and practices of engineering and construction management. Advanced principles, practices, and procedures of accounting. Financial, statistical and comparative analysis principles, techniques and formulas. Principles and practices of project budget development, administration and control. Principles and practices of procurement. Methods and techniques for assessing performance against established objectives. Principles and practices of project scheduling. Principles and practices of financial record keeping and reporting. Current office procedures, methods and equipment including computers. Applicable financial computer software applications. Related Federal, State and local codes, laws and regulations. Skill in : Independently performing the most difficult financial and statistical analyses. Interpreting and explaining department policies and procedures. Leading, organizing and reviewing the work of assigned staff. Monitoring and reporting budget variances. Analyzing problems, identifying alternative solutions and implementing recommendations. Identifying funding sources for proposed and current projects. Creating timely purchase requisitions and disbursements of purchase orders. Performing accurate complex financial calculations. Utilizing, maintaining and updating computerized financial/project management systems and reports. Developing, organizing, reviewing and analyzing technical documents, proposals, contracts, and reports. Exercising a high degree of individual initiative, discretion, diplomacy, accuracy, and judgment. Understanding and following oral and written instructions. Communicating clearly and concisely, both orally and in writing. Establishing and maintaining effective working relationships with those contacted in the course of work including internal departments, vendors, and consultants. Equal Employment Opportunity GroupBox1 The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs . The San Francisco Bay Area Rapid Transit District (BART) prides itself in offering best in class benefits packages to employees of the District. Currently, the following benefits may be available to employees in this job classification. Highlights Medical Coverage (or $350/month if opted out) Dental Coverage Vision Insurance (Basic and Enhanced Plans Available) Retirement Plan through the CA Public Employees’ Retirement System (CalPERS) 2% @ 55 (Classic Members) 2% @ 62 (PEPRA Members) Reciprocity available for existing members of many other public retirement systems (see BART website and/or CalPERS website for details) Money Purchase Pension Plan (in-lieu of participating in Social Security tax) 6.65% employer contribution up to annual maximum of $1,868.65 Deferred Compensation & Roth 457 Sick Leave Accruals (12 days per year) Vacation Accruals (3-6 weeks based on time worked w/ the District) Holidays: 9 observed holidays and 4 floating holidays Life Insurance w/ ability to obtain additional coverage Accidental Death and Dismemberment (AD&D) Insurance Survivor Benefits through BART Short-Term Disability Insurance Long-Term Disability Insurance Flexible Spending Accounts: Health and Dependent Care Commuter Benefits Free BART Passes for BART employees and eligible family members. Closing Date/Time: 7/31/2024 11:59 PM Pacific
Apr 05, 2024
Full Time
Marketing Statement Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Job Summary Pay Rate AFSCME Pay Band E (Senior Financial Analyst) Annual Salary Range $ 112,048.72 (Minimum) - $ 145,662.97 (Maximum) The negotiable salary offer will be between $112,048.72 - $135.312.13 /annually commensurate with experience and education. AFSCME Pay Band G (Principal Financial Analyst) Annual Salary Range $ 127,505.43 (Minimum) - $ 165,757.06 (Maximum) The negotiable salary offer will be between $127,505.43 - $151,482.76 /annually commensurate with experience and education. Reports To Manager of Capital Financial Planning Current Assignment The San Francisco Bay Area Rapid Transit District (BART) is recruiting to fill two vacant Principal or Senior Capital Planning Analyst (Financial Analyst) positions (distinction will be made based on skills and work experience of the applicants). The selected incumbent applicants will be responsible for developing the District’s more than $25 billion Capital Investment Plan, including internal coordination to collect and validate capital needs and fund source data, model development to optimize data analysis and forecasting, data representation and drafting of related narratives and presentations; preparing and managing multimillion- and multibillion-dollar capital project funding plans; preparing capital plan reports; performing ad-hoc analyses to support District capital funding strategy; and managing relationships with internal and external partners. Other assignments may include supporting District-wide initiatives and other related projects. Key responsibilities for these positions include identifying and resolving complex financial funding and analytical issues, which require strong execution and analytical critical thinking abilities such as: - Working independently and defining workload, deliverables and schedule. - Balancing multiple and sometimes conflicting priorities and stakeholders. - Using critical thinking and analytical capabilities to build data models, perform data analysis, and draw insights to support District decision-making. -Taking initiative, including developing and supporting process improvements. - Identifying and understanding issues, problems and opportunities; and devising appropriate solutions. - Building and maintaining relationships with internal BART departments and with external agencies. - Interpreting and implementing funding agreements with other agencies; and preparing concise and clear communications, including reports. In 2022, BART celebrated 50 years of operating a heavy-rail transit system serving the San Francisco Bay Area. The transit backbone of the region, BART carries half of the region’s miles traveled on transit along more than 130 miles of track and through 50 stations across five counties. BART connects to 18 other transit operators, including the Capital Corridor, and represents almost 90% of all transit transfers. BART’s capital program focuses on sustaining the reliability, safety and resilience of the system’s existing assets, while also investing in improvements to enhance the customer experience and stimulate ridership, such as those that support transit-oriented development. The Senior or Principal Capital Planning Analyst in the Capital Financial Planning division serves an important role in helping the Board and senior executives to understand the scope and scale of BART’s current and forecast capital program, to facilitate data-driven prioritization of planned capital investments and to support the development of a coherent capital program funding strategy. In the current financial landscape, BART is faced with many financial challenges and pressures, including projected operating revenue deficits and construction material and labor cost escalation. If you love solving problems, enjoy strategic and critical thinking, and are adept at stakeholder engagement - it’s a particularly exciting time to work for BART! BART offers remote work opportunities, competitive compensation including great benefits, and a dynamic work environment. Selection Process Initial screening of applications will begin in May 2024. This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills/performance demonstration, a written examination, and/or an individual or panel interview. Examples of Duties Principal Financial Analyst Establishes schedules and methods for providing financial analysis services; identifies resource needs; reviews needs with appropriate management staff; allocates resources accordingly. Participates in the development of policies and procedures; monitors work activities to ensure compliance with established policies and procedures; makes recommendations for changes and improvements to existing standards and procedures. Recommends and assists in the implementation of goals and objectives; implements approved policies and procedures. Conducts complex financial and management studies to evaluate District system performance and operating efficiency; prepares and presents study findings and recommendations; implements recommendations and provides assistance to District departments in assessing performance against stated objectives. Performs the most technical and complex tasks of the work unit including specialized analyses and studies related to the District's budgeting, financial control and management analysis functions. Provides financial oversight on assigned projects; identifies funding sources; projects cash flow requirements; maintains budgetary records for proposed projects; compiles actual project costs; performs financial, statistical and comparative analysis of actual and budgeted costs. Participates in the preparation and administration of District-wide budgets; compiles and analyzes budget data; coordinates activities within other divisions and departments. Analyzes contract provisions and change orders related to approved cost of work and budget allocations; analyzes and reports cost variances; ensures that cost control methods are implemented and applied to program objectives. Develops and recommends improvements to computerized financial management system. Participates in the selection of assigned staff; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline procedures. Prepares analytical and statistical reports on operations and activities. Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of financial analysis and program management. May plan, prioritize, assign, supervise, review and participate in the work of staff responsible for complex financial, statistical and project control analysis in assigned area. Senior Financial Analyst: Participates in the more difficult work of staff responsible for complex financial, statistical, and program management analysis in assigned division area. Participates in the preparation, administration, and monitoring of District-wide budgets; compiles and analyzes budget data; monitors funding agreements and maintains budget schedules to assure conformance with funding agencies; ensures maintenance of expenditure records which conform to funding agency and District reporting requirements. Analyzes contract provisions and change orders related to approved cost of work and budget allocations; analyzes and reports cost variances, ensures that cost control methods are implemented and applied to program objectives; analyzes funding and cost data for management inquiries regarding work plans, consultants, and contract authority. Monitors and administers construction or funding agreement contracts in accordance with District and mandated guidelines; compiles actual costs by project; performs financial, statistical and comparative analysis of actual and budget costs. Identifies funding sources for proposed projects; projects cash flow requirements; maintains budgetary records for proposed projects. Provides support to project managers in setting budgets, schedules and estimates; tracks progress on projects versus original budgets and schedules; works closely with project staff and consultants to ensure project compliance. Develops and recommends improvements to computerized financial management system. Coordinates project activities with other departments, divisions and external agencies; works closely with other divisions to apply for and monitor the use of fund grants from city, county, state, and federal sources; monitors work in progress and authorizes contract payments. Conducts financial and management studies to evaluate system performance and operating efficiencies; presents studies to communicate findings and recommendations to senior management and the Board of Directors. May train assigned employees in their areas of work including budgeting and financial analysis methods, procedures and techniques. Prepares quarterly, semi-annual, and special analytical and statistical reports on operations and activities for management, regulatory and outside agencies. Reviews invoices; determines budget conformity; reports discrepancies and billing adjustments. Prepares the Annual Budget and the 5-Year forecast for each capital project and program assigned; involves budgeting for staffing requirements and coordinating with various departments who support the projects; includes budgeting for non-labor expenses for the budget year and for the out years. Participates in special projects as assigned. Minimum Qualifications Principal Financial Analyst: Education : A Bachelor’s degree in business administration, accounting, economics or a closely related field from an accredited college or university. Experience : Four (4) years of (full-time equivalent) verifiable professional budgetary, financial or management analysis experience. Substitution : Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred. Senior Financial Analyst: Education : A bachelor's degree in business administration, accounting, economics or a closely related field from an accredited college or university. Experience : Three (3) years of (full-time equivalent) verifiable professional budgetary, financial, or management analysis experience. Substitution : Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred. Knowledge and Skills Principal Financial Analyst: Knowledge of : Operations, services and activities of a comprehensive budget and financial control program. Principles of supervision, training and performance evaluation. Principles of financial and operational analysis. Financial, statistical and comparative analysis techniques and formulas. Principles and practices of project budget development, administration and control. Advanced principles and practices of accounting. Principles and practices of financial project management and scheduling. Methods and techniques for assessing performance against established objectives. Current office procedures, methods and equipment including computers. Applicable computer software applications. Related Federal, State and local laws, codes and regulations. Skill in : Selecting, supervising, training and evaluating staff. Performing complex financial, statistical, comparative and management analyses. Establishing and implementing procedures for budget and project control. Identifying funding sources for proposed and current projects. Performing accurate complex financial calculations. Developing, organizing and maintaining accurate financial records. Interpreting complex computerized records and reports. Interpreting complex contract provisions and change orders. Interpreting and explaining District policies and procedures. Preparing clear and concise financial and administrative reports. Operating office equipment including computers and supporting word processing and spreadsheet applications. Communicating Senior Financial Analyst: Knowledge of : Operations, services and activities of a comprehensive budget and financial control program. Principles of lead supervision and training. Principles of financial and operational analysis. Federal, State and local funding programs, associated guidelines and processes. Principles and practices of project management. Principles and practices of engineering and construction management. Advanced principles, practices, and procedures of accounting. Financial, statistical and comparative analysis principles, techniques and formulas. Principles and practices of project budget development, administration and control. Principles and practices of procurement. Methods and techniques for assessing performance against established objectives. Principles and practices of project scheduling. Principles and practices of financial record keeping and reporting. Current office procedures, methods and equipment including computers. Applicable financial computer software applications. Related Federal, State and local codes, laws and regulations. Skill in : Independently performing the most difficult financial and statistical analyses. Interpreting and explaining department policies and procedures. Leading, organizing and reviewing the work of assigned staff. Monitoring and reporting budget variances. Analyzing problems, identifying alternative solutions and implementing recommendations. Identifying funding sources for proposed and current projects. Creating timely purchase requisitions and disbursements of purchase orders. Performing accurate complex financial calculations. Utilizing, maintaining and updating computerized financial/project management systems and reports. Developing, organizing, reviewing and analyzing technical documents, proposals, contracts, and reports. Exercising a high degree of individual initiative, discretion, diplomacy, accuracy, and judgment. Understanding and following oral and written instructions. Communicating clearly and concisely, both orally and in writing. Establishing and maintaining effective working relationships with those contacted in the course of work including internal departments, vendors, and consultants. Equal Employment Opportunity GroupBox1 The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs . The San Francisco Bay Area Rapid Transit District (BART) prides itself in offering best in class benefits packages to employees of the District. Currently, the following benefits may be available to employees in this job classification. Highlights Medical Coverage (or $350/month if opted out) Dental Coverage Vision Insurance (Basic and Enhanced Plans Available) Retirement Plan through the CA Public Employees’ Retirement System (CalPERS) 2% @ 55 (Classic Members) 2% @ 62 (PEPRA Members) Reciprocity available for existing members of many other public retirement systems (see BART website and/or CalPERS website for details) Money Purchase Pension Plan (in-lieu of participating in Social Security tax) 6.65% employer contribution up to annual maximum of $1,868.65 Deferred Compensation & Roth 457 Sick Leave Accruals (12 days per year) Vacation Accruals (3-6 weeks based on time worked w/ the District) Holidays: 9 observed holidays and 4 floating holidays Life Insurance w/ ability to obtain additional coverage Accidental Death and Dismemberment (AD&D) Insurance Survivor Benefits through BART Short-Term Disability Insurance Long-Term Disability Insurance Flexible Spending Accounts: Health and Dependent Care Commuter Benefits Free BART Passes for BART employees and eligible family members. Closing Date/Time: 7/31/2024 11:59 PM Pacific
LOS ANGELES COUNTY
Los Angeles, California, United States
Position/Program Information EXAM NUMBER Y4594W TYPE OF RECRUITMENT OPEN COMPETITIVE JOB OPPORTUNITY FILING PERIOD Thursday, April 25, 2024, at 12:30 PM (PT) Filing will be suspended after the first 2 00 applications are received or on Thurs day, April 25, 2024 at 2 :00 p.m. (PT) , whichever occurs first. Applications received after the first 200 applications will not be considered. THIS ANNOUNCEMENT IS BEING REPOSTED TO RE-OPEN THE FILING PERIOD No out-of-class experience is allowed for this examination. ABOUT LOS ANGELES COUNTY DEPARTMENT OF HEALTH SERVICES The Los Angeles County Department of Health Services (DHS) is the second largest municipal health system in the nation. DHS operates as an integrated health system, operating 25 health centers and four acute care hospitals, in addition to providing health care to youth in the juvenile justice system and inmates in the LA County jails. Across the network of DHS’ directly operated clinical sites and through partnerships with community-based clinics, DHS cares for about 800,000 unique patients each year, employs over 23,000 staff, and has an annual operating budget of $6.9 billion. Through academic affiliations with the University of California, Los Angeles (UCLA), the University of Southern California (USC), and the Charles R. Drew University of Medicine and Sciences (CDU), DHS hospitals are training sites for physicians completing their Graduate Medical Education in nearly every medical specialty and subspecialty. In addition, to its direct clinical services, DHS also runs the Emergency Medical Services (EMS) Agency and the County’s 911 emergency response system, as well as Housing for Health and the Office of Diversion and Re-entry, each with a critical role in connecting vulnerable populations including those released from correctional and institutional settings to supportive housing. For additional information regarding DHS please visit www.dhs.lacounty.gov . MISSION: To advance the health of our patients and our communities by providing extraordinary care. DEFINITION: Supervises a team of analysts providing technical and consultative service to management in major health service areas. Essential Job Functions ESSENTIAL JOB FUNCTIONS: Plans, organizes, assigns, and coordinates the work of a staff of analysts serving as technical experts and consultants to management in major health service areas. Reviews work for thoroughness, soundness of recommendations, and compliance with applicable standards, policies, procedures and regulations. Has immediate responsibility for the orientation, training, development, and evaluation of employees supervised. Confers with administrators and with representatives of other jurisdictions and agencies to discuss new and ongoing programs and to exchange information. Supervises and participates in studies of complex and difficult problem areas. Supervises and participates in the implementation of recommended procedures and programs. Requirements MINIMUM REQUIREMENTS: One year of highly responsible and complex administrative* or staff** experience at the level of the County of Los Angeles class of Supervising Administrative Assistant III***, Assistant Hospital Administrator II****, Staff Analyst, Health*****, or higher. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. SPECIAL REQUIREMENT INFORMATION: *Highly responsible and complex administrative experience is defined as: Administrative experience at the senior level performing work in an administrative services branch of an organizational unit, including responsibility for the development of procedures and participation in policy formulation with a significantly greater degree of originality, innovation, critical thinking, resourcefulness, and conceptualization required to perform the task. **Highly responsible and complex staff experience is defined as: Staff experience at the senior level with extensive knowledge of program related area, processes and procedures, and experience in a specific subject matter with a significantly greater degree of originality, innovation, critical thinking, resourcefulness, and conceptualization required to perform the task. ***Experience at the level of Supervising Administrative Assistant III is defined as: Plans and supervises the work of staff engaged in analyzing and making recommendations for the solution of problems of organization, budget, systems and procedures, program, facilities acquisition, general management and personnel in a very large (500 beds/employees) or more department having complex programs (programs requiring multi-faceted solutions). ****Experience at the level of Assistant Hospital Administrator II is defined as: Assists in the administration of a hospital by managing and coordinating the supporting services for the patient care programs of a moderate sized (between 170 to 270 beds) area of the hospital. *****Experience the level of Staff Analyst Experience is defined as: Researches, analyzes, and makes recommendations regarding the use and deployment of resources and the implementation and refinement of operations and programs having company-wide impact and acts as a team leader of other analysts. DESIRABLE QUALIFICATIONS: Additional points will be awarded for experience beyond the Minimum Requirements. Additional Information ADDITIONAL INFORMATION: EXAMINATION CONTENT: This exam will consist of an evaluation of experience and Desirable Qualifications based upon application information, weighted 100%. CANDIDATES MUST ACHIEVE A PASSING SCORE OF 70% OR HIGHER ON THIS EXAMINATION IN ORDER TO BE ADDED TO THE ELIGIBLE REGISTER. ELIGIBILITY INFORMATION: The names of candidates receiving a passing score in the examination will be added to the eligible register in the order of their score group for a period of twelve (12) months following the date of promulgation. NO PERSON MAY COMPETE IN THIS EXAMINATION MORE THAN ONCE EVERY TWELVE (12) MONTHS. SPECIAL INFORMATION: Appointees may be required to work any shift including evenings, nights, weekends and holidays. The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment . The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age the time of the offense(s). If asked to information about a conviction history, any convictions or court records which are exempted by a valid court order to not have to be disclosed. VACANCY INFORMATION: The resulting Eligible Register will be used to fill vacancies throughout the Department of Health Services as they occur. APPLICATION AND FILING INFORMATION: APPLICATIONS MUST BE FILED ONLINE ONLY. APPLICATIONS SUBMITTED BY U.S. MAIL, FAX OR IN PERSON WILL NOT BE ACCEPTED. Apply online by clicking on the green "Apply" button at the top right of this posting. You can also track the status of your application using this website. Many important notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add truocco@dhs.lacounty.gov, as well as noreply@governmentjobs.com, and info@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Applicants have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices. It is your responsibility to take the above steps to view correspondence. Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component. Plan to submit your online application well in advance of the 2:00 P.M. (PT) deadline on the last day of filing, as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. All information is subject to verification. We may reject your application at any time during the examination and hiring process, including after appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing VERBIAGE from the Class Specification and Minimum Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you met the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED. Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the MINIMUM REQUIREMENTS. Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. NOTE: If you are unable to attach the required documents, you must e-mail the documents to the exam analyst at truocco@dhs.lacounty.gov, within seven (7) calendar days of filing online or your application will be rejected. Please include the exam number and the exam title. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. Though Los Angeles County public libraries have reopened with limited access hours and may require prior reservation to use their computers. Please use this link to find out more information about reopening. https://lacountylibrary.org/reopening . NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. DEPARTMENT CONTACT: Teresa Ruocco, Exam Analyst Phone: (213) 288-7000 truocco@dhs.lacounty.gov ADA COORDINATOR PHONE : (323) 914-7111 CALIFORNIA RELAY SERVICES PHONE : (800) 735-2922 TELETYPE PHONE (800) 899-4099 For detailed information, please click here Closing Date/Time: 4/25/2024 2:00 PM Pacific
Apr 23, 2024
Full Time
Position/Program Information EXAM NUMBER Y4594W TYPE OF RECRUITMENT OPEN COMPETITIVE JOB OPPORTUNITY FILING PERIOD Thursday, April 25, 2024, at 12:30 PM (PT) Filing will be suspended after the first 2 00 applications are received or on Thurs day, April 25, 2024 at 2 :00 p.m. (PT) , whichever occurs first. Applications received after the first 200 applications will not be considered. THIS ANNOUNCEMENT IS BEING REPOSTED TO RE-OPEN THE FILING PERIOD No out-of-class experience is allowed for this examination. ABOUT LOS ANGELES COUNTY DEPARTMENT OF HEALTH SERVICES The Los Angeles County Department of Health Services (DHS) is the second largest municipal health system in the nation. DHS operates as an integrated health system, operating 25 health centers and four acute care hospitals, in addition to providing health care to youth in the juvenile justice system and inmates in the LA County jails. Across the network of DHS’ directly operated clinical sites and through partnerships with community-based clinics, DHS cares for about 800,000 unique patients each year, employs over 23,000 staff, and has an annual operating budget of $6.9 billion. Through academic affiliations with the University of California, Los Angeles (UCLA), the University of Southern California (USC), and the Charles R. Drew University of Medicine and Sciences (CDU), DHS hospitals are training sites for physicians completing their Graduate Medical Education in nearly every medical specialty and subspecialty. In addition, to its direct clinical services, DHS also runs the Emergency Medical Services (EMS) Agency and the County’s 911 emergency response system, as well as Housing for Health and the Office of Diversion and Re-entry, each with a critical role in connecting vulnerable populations including those released from correctional and institutional settings to supportive housing. For additional information regarding DHS please visit www.dhs.lacounty.gov . MISSION: To advance the health of our patients and our communities by providing extraordinary care. DEFINITION: Supervises a team of analysts providing technical and consultative service to management in major health service areas. Essential Job Functions ESSENTIAL JOB FUNCTIONS: Plans, organizes, assigns, and coordinates the work of a staff of analysts serving as technical experts and consultants to management in major health service areas. Reviews work for thoroughness, soundness of recommendations, and compliance with applicable standards, policies, procedures and regulations. Has immediate responsibility for the orientation, training, development, and evaluation of employees supervised. Confers with administrators and with representatives of other jurisdictions and agencies to discuss new and ongoing programs and to exchange information. Supervises and participates in studies of complex and difficult problem areas. Supervises and participates in the implementation of recommended procedures and programs. Requirements MINIMUM REQUIREMENTS: One year of highly responsible and complex administrative* or staff** experience at the level of the County of Los Angeles class of Supervising Administrative Assistant III***, Assistant Hospital Administrator II****, Staff Analyst, Health*****, or higher. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. SPECIAL REQUIREMENT INFORMATION: *Highly responsible and complex administrative experience is defined as: Administrative experience at the senior level performing work in an administrative services branch of an organizational unit, including responsibility for the development of procedures and participation in policy formulation with a significantly greater degree of originality, innovation, critical thinking, resourcefulness, and conceptualization required to perform the task. **Highly responsible and complex staff experience is defined as: Staff experience at the senior level with extensive knowledge of program related area, processes and procedures, and experience in a specific subject matter with a significantly greater degree of originality, innovation, critical thinking, resourcefulness, and conceptualization required to perform the task. ***Experience at the level of Supervising Administrative Assistant III is defined as: Plans and supervises the work of staff engaged in analyzing and making recommendations for the solution of problems of organization, budget, systems and procedures, program, facilities acquisition, general management and personnel in a very large (500 beds/employees) or more department having complex programs (programs requiring multi-faceted solutions). ****Experience at the level of Assistant Hospital Administrator II is defined as: Assists in the administration of a hospital by managing and coordinating the supporting services for the patient care programs of a moderate sized (between 170 to 270 beds) area of the hospital. *****Experience the level of Staff Analyst Experience is defined as: Researches, analyzes, and makes recommendations regarding the use and deployment of resources and the implementation and refinement of operations and programs having company-wide impact and acts as a team leader of other analysts. DESIRABLE QUALIFICATIONS: Additional points will be awarded for experience beyond the Minimum Requirements. Additional Information ADDITIONAL INFORMATION: EXAMINATION CONTENT: This exam will consist of an evaluation of experience and Desirable Qualifications based upon application information, weighted 100%. CANDIDATES MUST ACHIEVE A PASSING SCORE OF 70% OR HIGHER ON THIS EXAMINATION IN ORDER TO BE ADDED TO THE ELIGIBLE REGISTER. ELIGIBILITY INFORMATION: The names of candidates receiving a passing score in the examination will be added to the eligible register in the order of their score group for a period of twelve (12) months following the date of promulgation. NO PERSON MAY COMPETE IN THIS EXAMINATION MORE THAN ONCE EVERY TWELVE (12) MONTHS. SPECIAL INFORMATION: Appointees may be required to work any shift including evenings, nights, weekends and holidays. The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment . The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age the time of the offense(s). If asked to information about a conviction history, any convictions or court records which are exempted by a valid court order to not have to be disclosed. VACANCY INFORMATION: The resulting Eligible Register will be used to fill vacancies throughout the Department of Health Services as they occur. APPLICATION AND FILING INFORMATION: APPLICATIONS MUST BE FILED ONLINE ONLY. APPLICATIONS SUBMITTED BY U.S. MAIL, FAX OR IN PERSON WILL NOT BE ACCEPTED. Apply online by clicking on the green "Apply" button at the top right of this posting. You can also track the status of your application using this website. Many important notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add truocco@dhs.lacounty.gov, as well as noreply@governmentjobs.com, and info@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Applicants have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices. It is your responsibility to take the above steps to view correspondence. Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component. Plan to submit your online application well in advance of the 2:00 P.M. (PT) deadline on the last day of filing, as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. All information is subject to verification. We may reject your application at any time during the examination and hiring process, including after appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing VERBIAGE from the Class Specification and Minimum Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you met the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED. Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the MINIMUM REQUIREMENTS. Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. NOTE: If you are unable to attach the required documents, you must e-mail the documents to the exam analyst at truocco@dhs.lacounty.gov, within seven (7) calendar days of filing online or your application will be rejected. Please include the exam number and the exam title. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. Though Los Angeles County public libraries have reopened with limited access hours and may require prior reservation to use their computers. Please use this link to find out more information about reopening. https://lacountylibrary.org/reopening . NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. DEPARTMENT CONTACT: Teresa Ruocco, Exam Analyst Phone: (213) 288-7000 truocco@dhs.lacounty.gov ADA COORDINATOR PHONE : (323) 914-7111 CALIFORNIA RELAY SERVICES PHONE : (800) 735-2922 TELETYPE PHONE (800) 899-4099 For detailed information, please click here Closing Date/Time: 4/25/2024 2:00 PM Pacific
The Napa Valley The Napa Valley , internationally known for its fine wines, exciting restaurants and world-class resorts, is home to 140,000 residents who share a strong sense of community and a legacy of preserving and protecting our rich agricultural heritage. Located in the heart of California's preeminent wine region, the Napa Valley is also part of the dynamic San Francisco Bay Metropolitan Area. With its sunny Mediterranean climate and proximity to the mountains and ocean, the Valley offers residents easy access to virtually unlimited shopping, dining, cultural and recreational opportunities. The Napa Valley's strategic location, natural and cultural resources, history of responsible land use planning and attractive quality of life provide the ideal mix of small town living and big city amenities. Napa County as an Employer The County of Napa is a highly respected employer within the local community as well as throughout the region. We offer rewarding and challenging work, flexible hours, competitive salaries, a comprehensive benefits package and tremendous opportunities for career growth. At the County of Napa we truly value our employees and are committed to diversity in our family-oriented environment. This is why we are the Employer of Choice for more than 1,400 employees. As an organization, the County is dedicated to improving the lives of our citizens and reflecting the best of the community's values: Respect, Accountability, Dedication, Integrity and Innovation. The Position This recruitment is being conducted to fill one full-time vacancy in the Auditor-Controller's Office. The list established by this recruitment may be used to fill future full-time, part-time, limited term, and extra help vacancies for up to one year. An incumbent in this class series is expected to be qualified in accounting and/or auditing procedures. Incumbents prepare, monitor, and audit federal and state grant financial activities to ensure compliance with applicable rules, regulations, and accounting procedures as part of its overall grant management for operational departments and external agencies. The Grant Compliance Auditor classification series is flexibly staffed, with the Principal Grant Compliance Auditor being the highest level in the series. The department may choose to fill this vacancy at any level within the series, based upon the qualifications of the applicant pool. SALARY: Grant Compliance Auditor $ 42. 15 - $ 50.21 Hourly $3,372.00 - $4,016.80 Biweekly $7,306 - $8,703.06 Monthly $87,672.00 - $ 104,436.80 Annually This is the entry-level classification in the professional Grant Compliance Auditor series assigned to the grant compliance team in the Auditor-Controller's Office. This class is distinguished from the Senior Grant Compliance Auditor by the greater application of knowledge and increased level of independence required by the latter. Supervision is provided by management staff. No supervision is exercised over others. Senior Grant Compliance Auditor $ 46. 05 - $ 54.93 Hourly $3,684.00 - $ 4,394.40 Biweekly $7,982.00 - $9,521.20 Monthly $95,784.00 - $ 114,254.40 Annually This is the journey level classification in the professional Grant Compliance Auditor series assigned to the grant compliance team in the Auditor-Controller's Office. This classification operates with a high degree of independence and assists the Principal Grant Compliance Auditor as part of the grant compliance team in the Auditor-Controller's office. This class is distinguished from the Grant Compliance Auditor in that there is a greater application of knowledge and increased level of independence required for this level. It is further distinguished from the Principal Grant Compliance Auditor in that the latter is considered the advanced working level in the series and the lead for the grant compliance team. General supervision is provided by higher level management staff. May serve as a functional lead. No supervision is exercised over others. Principal Grant Compliance Auditor $ 51. 54 - $ 61. 66 Hourly $ 4,123.20 0 - $ 4,932.80 Biweekly $8,933.60 - $10, 687.73 Monthly $107,203.20 - $ 128,252.80 Annually This is the advanced working level classification in the professional Grant Compliance Auditor series assigned to the grant compliance team in the Auditor-Controller's Office. This classification operates with a high degree of independence and latitude and provides functional direction on the activities of the grant compliance team in the Auditor-Controller's office. This class is distinguished from the Senior Grant Compliance Auditor classification in that the Principal Grant Compliance Auditor serves in a lead capacity over the grant compliance team in addition to performing complex grant compliance auditor duties. General direction is provided by the Auditor-Controller or designee. Responsibilities include informal direction over assigned staff in the grant compliance team. The Recruitment Process 1. Applications will be accepted on-line until the current vacancy is filled, with the first review the week of February 13, 2023. 2. Applications will be screened for minimum qualifications and supplemental responses scored by subject matter experts the week of February 13, 2023. The most qualified applicants from the scoring of the supplemental questions will be invited for an Oral Panel Interview. 3. Oral panel interviews will be held on a flow basis, starting the week of February 27, 2023. Only the most qualified candidates from the interview process will be placed on the eligibility list and may be considered to fill positions for up to one year. Human Resources reserves the right to make changes, additions or deletions to the examination dates/processes. Example of Duties The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Grant Compliance Auditor Assist operating departments in preparing grant applications, submitting reports, maintaining records and responding to any audit or information requests from granting agencies; assist Special Districts for which the Auditor-Controller Department provides accounting services, in preparing grant applications, submitting reports, maintaining records and responding to any audit or information requests from granting agencies; review grants' requirements, paying special attention to those areas where the grantor's administrative procedures are different than the County's; assist in establishing accounting processes for grants; set up proper reporting requirements as defined by the grant; reconcile financial transactions for grants to ensure they are recorded accurately, including annual receivables and payables at the end of each fiscal year; assist departments with close out of grants and establish after-grant document processes; follow up with departments to ensure all post-grant reports are submitted on time and accurately; review reporting and claiming of expenditures for adherence to State and Federal guidelines; participate in monthly or quarterly meetings with departments to review progress of grants; participate in on-site management reviews by the grantor agency during the grant term; review advances and disbursements no less than annually to determine interest earned and required to be remitted back to granting agency; record and track capital assets purchased through grant funds as required by the grant agreement; assist with the development and maintenance of the County's financial software system for grant tracking; review and maintain grant management policies and procedures; recommend improvements for implementation of best practices in grant monitoring; assist with the quarterly reporting to the Auditor-Controller outlining all grant activity such as applications, awards, closeouts and audit findings; assist with presentations to the County Board of Supervisors on county-wide grant audits and reports as requested by the Auditor-Controller; conduct special studies as requested; perform related duties as required. Senior Grant Compliance Auditor Provide technical assistance and support to operating departments in preparing grant applications, submitting reports, maintaining records and responding to any audit or information requests from granting agencies; provide technical assistance and support to Special Districts for which the Auditor-Controller Department provides accounting services, in preparing grant applications, submitting reports, maintaining records and responding to any audit or information requests from granting agencies; ensure compliance with grant requirements, paying special attention to those areas where the grantor's administrative procedures are different than the County's; assist to ensure accounting process for each grant is established and set up accurately for proper reporting requirements as defined by the grant; reconcile all financial transactions for each grant to ensure they are recorded accurately, including annual receivables and payables at the end of each fiscal year; participate in Internal Audit meetings and assist Internal Auditors as requested by the Internal Audit Manager or Auditor-Controller; assist departments with close out of grants and establish after-grant document processes; follow up with departments to ensure all post-grant reports are submitted on time and accurately; ensure all reporting and claiming of expenditures follow all State and Federal guidelines; assist with the coordination of monthly or quarterly meetings with departments to review progress of each grant; assist with the coordination of on-site management reviews by the grantor agency during the grant term; assist with the development and maintenance of the County's financial software system for grant tracking, ensuring the software is up to date, including testing upgrades and provide training as necessary; review advances and disbursements no less than annually to determine interest earned and required to be remitted back to granting agency; ensure proper recording and tracking of capital assets purchased through grant funds as required by the grant agreement; assist with the development and maintenance of a County-wide master file of all grant award documents; assist with the development, recommendation and maintenance of grant management policies and procedures; recommend improvements to the Principal for implementation of best practices in grant monitoring; assist with the coordination of grant compliance teams with operating departments; assist with establishing meeting schedules and expectations of each member of the team; assist with the quarterly reporting to the Auditor-Controller outlining all grant activity such as applications, awards, closeouts and audit findings; assist with presentations to the County Board of Supervisors on county-wide grant audits and reports as requested by the Auditor-Controller; serve as a functional lead and assist in the training of entry level staff as assigned; conduct special studies and perform related duties as requested. As assigned and overseen by the Principal Grant Compliance Auditor, may perform: Review of all reports, requests for reimbursements and similar documents prepared by departments and Special Districts before submittal to the granting agency. For Special Districts, these items may be prepared internally by grant compliance auditor team; monitoring of grant expenditures and receipt of revenues to ensure compliance with grant agreement; preparation of the annual Schedule of Expenditures of Federal Awards for Single Audit; supporting duties to State, Federal and Independent Auditor for grant compliance audits; perform related duties as required. Principal Grant Compliance Auditor Lead and oversee the work of the grant compliance team; coordinate grant compliance team with operating departments and establish meeting schedules and expectations of each member of the team; develop, recommend and maintain grant management policies and procedures with approval from Auditor-Controller; provide technical assistance and support to operating departments in preparing grant applications, submitting reports, maintaining records and responding to any audit or information requests from granting agencies; provide technical assistance and support to Special Districts for which the Auditor-Controller provides accounting services, in preparing grant applications, submitting reports, maintaining records and responding to any audit or information requests from granting agencies; ensure an accounting process for each grant is established and set up accurately for proper reporting requirements as defined by the grant; reconcile all financial transactions for each grant to ensure they are recorded accurately, including annual receivables and payables at the end of each fiscal year; monitor grant activity against the submitted budget within the award, provide assistance to operating departments if awards require an adjustment or modification; review all reports, requests for reimbursements and similar documents prepared by departments and Special Districts before submittal to the granting agency. For Special Districts, these items may be prepared internally by the grant compliance auditor team; monitor grant expenditures and receipt of revenues to ensure compliance with grant agreement; prepare the annual Schedule of Expenditures of Federal Awards for Single Audit; provide support to State, Federal and Independent Auditor for grant compliance audits; ensure all reporting and claiming of expenditures follow all State and Federal guidelines; ensure proper recording and tracking of capital assets purchased through grant funds as required by the grant agreement; coordinate monthly or quarterly meetings with departments to review progress of each grant; coordinate on-site management reviews by the grantor agency during the grant term; provide support, as primary contact, to any State, Federal and Independent Auditor for grant compliance audits; develop and maintain County-wide master file of all grant award documents; assist departments with close out of grants and establish after-grant document processes; follow up with departments to ensure all post-grant reports are submitted on time and accurately; review advances and disbursements no less than annually to determine interest earned and required to be remitted back to granting agency; develop and maintain the County's financial software system for grant tracking, ensuring the software is up to date, including testing upgrades and providing training as necessary; recommend improvements to the Auditor-Controller for implementation of best practices in grant monitoring; ensure compliance with grant requirements, paying special attention to those areas where the grantor's administrative procedures are different than the County's; provide a quarterly report to the Auditor-Controller outlining all grant activity such as applications, awards, closeouts and audit findings; present to the County Board of Supervisors on county-wide grant audits and reports as requested by the Auditor-Controller; participate in Internal Audit meetings and assist Internal Auditors as requested by the Internal Audit Manager or Auditor-Controller; perform related duties as required. TYPICAL QUALIFICATIONS Grant Compliance Auditor KNOWLEDGE OF: Working knowledge of accounting and auditing theory, principles, and practices, and their application to accounting, auditing and fiscal transactions. Working knowledge of the laws, ordinances, and regulations governing the operation of a local governmental agency, a special district, and other government agencies. Government Accounting Standards Board and Financial Accounting Standards Board accounting principles. Automated financial systems, and electronic data processing procedures, methods and equipment, including proficiency in Microsoft Excel and Word. ABILITY TO: Perform professional accounting and auditing work, and make appropriate and effective recommendations. Analyze and evaluate accounting and auditing problems, and develop appropriate data in the preparation of reports and statements. Apply legal and procedural regulations pertinent to governmental accounting and fiscal operations. Research and problem solve both independently and within a team. Communicate financial issues effectively verbally and in written form to County employees, Federal and State auditors, and granting agencies. Understand and follow oral and written instructions. Prepare and present clear, concise and complete reports. Perform detailed work accurately and efficiently. Operate modern technology and accounting systems and office equipment. Establish and maintain effective working relationships with others. Senior Grant Compliance Auditor KNOWLEDGE OF: Accounting and auditing theory, principles, and practices, and their application to a wide variety of accounting, auditing and fiscal transactions. Government Accounting Standards Board and Financial Accounting Standards Board accounting principles. Laws, ordinances, and regulations pertaining to the fiscal operation of County departments, special districts, and other government agencies. Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards. Automated financial systems, and electronic data processing procedures, methods and equipment, including high proficiency in Microsoft Excel and Word. ABILITY TO: Perform complex professional accounting and auditing work, and make appropriate and effective recommendations. Perform complex analysis and computations of financial data and develop logical conclusions. Interpret and apply legal and procedural regulations pertinent to governmental accounting and fiscal operations. Research and problem solve both independently and within a team. Collaborate with a team of other professionals in a positive manner to efficiently perform tasks with accurate and timely results. Communicate complex financial issues effectively, both verbally and in writing, to County employees, Federal and State auditors, and granting agencies. Understand and follow oral and written instructions. Prepare and present clear, concise and complete reports. Perform detailed work accurately and efficiently. Operate modern technology, accounting systems and office equipment. Establish and maintain effective working relationships with others. Principal Grant Compliance Auditor KNOWLEDGE OF: Accounting and auditing theory, principles, and practices, and their application to a wide variety of accounting, auditing and fiscal transactions. Government Accounting Standards Board and Financial Accounting Standards Board accounting principles. Laws, ordinances, and regulations pertaining to the fiscal operation of County departments, special districts, and other government agencies. Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards. Automated financial systems, and electronic data processing procedures, methods and equipment, including high proficiency in Microsoft Excel and Word. ABILITY TO: Perform complex professional accounting and auditing work, and make appropriate and effective recommendations. Perform complex analysis and computations of financial data and develop logical conclusions. Interpret and apply legal and procedural regulations pertinent to governmental accounting and fiscal operations. Research and problem solve both independently and within a team. Lead a team of other professionals in a positive and collaborative manner to efficiently perform tasks with accurate and timely results. Communicate complex financial issues effectively, both verbally and in writing to County employees, Federal and State auditors, and granting agencies. Understand and follow oral and written instructions. Prepare and present clear, concise and complete reports. Perform detailed work accurately and efficiently. Operate modern technology, accounting systems and office equipment. Establish and maintain effective working relationships with others. Experience and Education Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the knowledge, skills, and abilities would be: Grant Compliance Auditor Experience: Two years of professional level accounting and/or auditing experience. Government or not-for-profit experience preferred. Education: A Bachelor's degree from an accredited college or university with major course work in accounting or a closely related field (must have completed at least 15 units of college level accounting courses). Continuing Education: Persons in this class are required by the United States General Accounting Office to complete 80 hours of relevant continuing education, including 24 hours in governmental accounting, every two years. License or Certificate: Possession of a Certified Public Accountant Certificate shall be considered equivalent to the above education, and can substitute for two years of the experience listed above on a year-for-year basis. A position assigned to this class may require possession of a valid California Driver's License. Senior Grant Compliance Auditor Experience: Three years of professional experience performing high level accounting, auditing or State and Federal grant management, including at least 40 hours of continuing education related to current accounting regulations within the past two years. Government or not-for-profit experience preferred. Education: A Bachelor's degree from an accredited college or university with major course work in accounting or a closely related field (must have completed at least 15 units of college level accounting courses). Evidence of current continuing education: 80 hours of relevant continuing professional education units (CPE) within the last 24 months. Continuing Education: Persons in this class are required by the United States General Accounting Office to complete 80 hours of relevant continuing education, including 24 hours in governmental accounting, every two years. License or Certificate: Possession of a Certified Public Accountant certificate shall be considered equivalent to the above education, and can substitute for two years of the experience listed above on a year-for-year basis. A position assigned to this class may require possession of a valid California Driver's License. Principal Grant Compliance Auditor Experience: Five years accounting and/or auditing experience performing as a team project lead over two or more subordinates. Current knowledge and experience in State and Federal Grant regulations required. Government or not-for-profit experience preferred. Education: A Bachelor's degree from an accredited college or university with major course work in accounting or a closely related field (must have completed at least 15 units of college level accounting courses). Evidence of current continuing education: 80 hours of relevant continuing professional education units (CPE) within the last 24 months. Continuing Education: Persons in this class are required by the United States General Accounting Office to complete 80 hours of relevant continuing education, including 24 hours in governmental accounting, every two years. License or Certificate: Must possess an active Certified Public Accountant certificate at time of hire, or obtain a CPA certificate within two years of hire. A position assigned to this class may require possession of a valid California Driver's License. ADA Accommodation Applicants requiring accommodation during the application and/or selection process pursuant to the Americans with Disabilities (ADA) Act should contact County of Napa Human Resources at (707) 253-4303. PUBLIC SERVICES EMPLOYEES BENEFITS INFORMATION SALARY - Salaries are based on a five-step range. Appointments are usually made at the beginning step with advances occurring at six months and the completion of each year thereafter. Salary rates are reviewed annually. ADDITIONAL BENEFITS INFO - Click here for additional benefits information forPublic ServicesEmployees: https://www.countyofnapa.org/DocumentCenter/View/25886/Benefits-Summary---Public-Service-Employee-PSE THESE BENEFITS DO NOT APPLY TO EXTRA HELP POSITIONS EMPLOYMENT INFORMATION PHYSICAL STANDARDS - Certain designated County positions require a candidate to pass a physical examination prior to appointment. Offers of employment are conditional upon successful completion of this examination. FINGERPRINTING - All employees hired into allocated positions or extra help positions will be fingerprinted. SELECTION PROCESS - FOR POSITIONS IN THE DEPARTMENT OF CORRECTIONS AND THE PROBATION DEPARTMENT - The selection process will include an oral board interview, psychological assessment, background investigation, and a pre-employment physical exam. Closing Date/Time: Continuous
Apr 22, 2024
Full Time
The Napa Valley The Napa Valley , internationally known for its fine wines, exciting restaurants and world-class resorts, is home to 140,000 residents who share a strong sense of community and a legacy of preserving and protecting our rich agricultural heritage. Located in the heart of California's preeminent wine region, the Napa Valley is also part of the dynamic San Francisco Bay Metropolitan Area. With its sunny Mediterranean climate and proximity to the mountains and ocean, the Valley offers residents easy access to virtually unlimited shopping, dining, cultural and recreational opportunities. The Napa Valley's strategic location, natural and cultural resources, history of responsible land use planning and attractive quality of life provide the ideal mix of small town living and big city amenities. Napa County as an Employer The County of Napa is a highly respected employer within the local community as well as throughout the region. We offer rewarding and challenging work, flexible hours, competitive salaries, a comprehensive benefits package and tremendous opportunities for career growth. At the County of Napa we truly value our employees and are committed to diversity in our family-oriented environment. This is why we are the Employer of Choice for more than 1,400 employees. As an organization, the County is dedicated to improving the lives of our citizens and reflecting the best of the community's values: Respect, Accountability, Dedication, Integrity and Innovation. The Position This recruitment is being conducted to fill one full-time vacancy in the Auditor-Controller's Office. The list established by this recruitment may be used to fill future full-time, part-time, limited term, and extra help vacancies for up to one year. An incumbent in this class series is expected to be qualified in accounting and/or auditing procedures. Incumbents prepare, monitor, and audit federal and state grant financial activities to ensure compliance with applicable rules, regulations, and accounting procedures as part of its overall grant management for operational departments and external agencies. The Grant Compliance Auditor classification series is flexibly staffed, with the Principal Grant Compliance Auditor being the highest level in the series. The department may choose to fill this vacancy at any level within the series, based upon the qualifications of the applicant pool. SALARY: Grant Compliance Auditor $ 42. 15 - $ 50.21 Hourly $3,372.00 - $4,016.80 Biweekly $7,306 - $8,703.06 Monthly $87,672.00 - $ 104,436.80 Annually This is the entry-level classification in the professional Grant Compliance Auditor series assigned to the grant compliance team in the Auditor-Controller's Office. This class is distinguished from the Senior Grant Compliance Auditor by the greater application of knowledge and increased level of independence required by the latter. Supervision is provided by management staff. No supervision is exercised over others. Senior Grant Compliance Auditor $ 46. 05 - $ 54.93 Hourly $3,684.00 - $ 4,394.40 Biweekly $7,982.00 - $9,521.20 Monthly $95,784.00 - $ 114,254.40 Annually This is the journey level classification in the professional Grant Compliance Auditor series assigned to the grant compliance team in the Auditor-Controller's Office. This classification operates with a high degree of independence and assists the Principal Grant Compliance Auditor as part of the grant compliance team in the Auditor-Controller's office. This class is distinguished from the Grant Compliance Auditor in that there is a greater application of knowledge and increased level of independence required for this level. It is further distinguished from the Principal Grant Compliance Auditor in that the latter is considered the advanced working level in the series and the lead for the grant compliance team. General supervision is provided by higher level management staff. May serve as a functional lead. No supervision is exercised over others. Principal Grant Compliance Auditor $ 51. 54 - $ 61. 66 Hourly $ 4,123.20 0 - $ 4,932.80 Biweekly $8,933.60 - $10, 687.73 Monthly $107,203.20 - $ 128,252.80 Annually This is the advanced working level classification in the professional Grant Compliance Auditor series assigned to the grant compliance team in the Auditor-Controller's Office. This classification operates with a high degree of independence and latitude and provides functional direction on the activities of the grant compliance team in the Auditor-Controller's office. This class is distinguished from the Senior Grant Compliance Auditor classification in that the Principal Grant Compliance Auditor serves in a lead capacity over the grant compliance team in addition to performing complex grant compliance auditor duties. General direction is provided by the Auditor-Controller or designee. Responsibilities include informal direction over assigned staff in the grant compliance team. The Recruitment Process 1. Applications will be accepted on-line until the current vacancy is filled, with the first review the week of February 13, 2023. 2. Applications will be screened for minimum qualifications and supplemental responses scored by subject matter experts the week of February 13, 2023. The most qualified applicants from the scoring of the supplemental questions will be invited for an Oral Panel Interview. 3. Oral panel interviews will be held on a flow basis, starting the week of February 27, 2023. Only the most qualified candidates from the interview process will be placed on the eligibility list and may be considered to fill positions for up to one year. Human Resources reserves the right to make changes, additions or deletions to the examination dates/processes. Example of Duties The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Grant Compliance Auditor Assist operating departments in preparing grant applications, submitting reports, maintaining records and responding to any audit or information requests from granting agencies; assist Special Districts for which the Auditor-Controller Department provides accounting services, in preparing grant applications, submitting reports, maintaining records and responding to any audit or information requests from granting agencies; review grants' requirements, paying special attention to those areas where the grantor's administrative procedures are different than the County's; assist in establishing accounting processes for grants; set up proper reporting requirements as defined by the grant; reconcile financial transactions for grants to ensure they are recorded accurately, including annual receivables and payables at the end of each fiscal year; assist departments with close out of grants and establish after-grant document processes; follow up with departments to ensure all post-grant reports are submitted on time and accurately; review reporting and claiming of expenditures for adherence to State and Federal guidelines; participate in monthly or quarterly meetings with departments to review progress of grants; participate in on-site management reviews by the grantor agency during the grant term; review advances and disbursements no less than annually to determine interest earned and required to be remitted back to granting agency; record and track capital assets purchased through grant funds as required by the grant agreement; assist with the development and maintenance of the County's financial software system for grant tracking; review and maintain grant management policies and procedures; recommend improvements for implementation of best practices in grant monitoring; assist with the quarterly reporting to the Auditor-Controller outlining all grant activity such as applications, awards, closeouts and audit findings; assist with presentations to the County Board of Supervisors on county-wide grant audits and reports as requested by the Auditor-Controller; conduct special studies as requested; perform related duties as required. Senior Grant Compliance Auditor Provide technical assistance and support to operating departments in preparing grant applications, submitting reports, maintaining records and responding to any audit or information requests from granting agencies; provide technical assistance and support to Special Districts for which the Auditor-Controller Department provides accounting services, in preparing grant applications, submitting reports, maintaining records and responding to any audit or information requests from granting agencies; ensure compliance with grant requirements, paying special attention to those areas where the grantor's administrative procedures are different than the County's; assist to ensure accounting process for each grant is established and set up accurately for proper reporting requirements as defined by the grant; reconcile all financial transactions for each grant to ensure they are recorded accurately, including annual receivables and payables at the end of each fiscal year; participate in Internal Audit meetings and assist Internal Auditors as requested by the Internal Audit Manager or Auditor-Controller; assist departments with close out of grants and establish after-grant document processes; follow up with departments to ensure all post-grant reports are submitted on time and accurately; ensure all reporting and claiming of expenditures follow all State and Federal guidelines; assist with the coordination of monthly or quarterly meetings with departments to review progress of each grant; assist with the coordination of on-site management reviews by the grantor agency during the grant term; assist with the development and maintenance of the County's financial software system for grant tracking, ensuring the software is up to date, including testing upgrades and provide training as necessary; review advances and disbursements no less than annually to determine interest earned and required to be remitted back to granting agency; ensure proper recording and tracking of capital assets purchased through grant funds as required by the grant agreement; assist with the development and maintenance of a County-wide master file of all grant award documents; assist with the development, recommendation and maintenance of grant management policies and procedures; recommend improvements to the Principal for implementation of best practices in grant monitoring; assist with the coordination of grant compliance teams with operating departments; assist with establishing meeting schedules and expectations of each member of the team; assist with the quarterly reporting to the Auditor-Controller outlining all grant activity such as applications, awards, closeouts and audit findings; assist with presentations to the County Board of Supervisors on county-wide grant audits and reports as requested by the Auditor-Controller; serve as a functional lead and assist in the training of entry level staff as assigned; conduct special studies and perform related duties as requested. As assigned and overseen by the Principal Grant Compliance Auditor, may perform: Review of all reports, requests for reimbursements and similar documents prepared by departments and Special Districts before submittal to the granting agency. For Special Districts, these items may be prepared internally by grant compliance auditor team; monitoring of grant expenditures and receipt of revenues to ensure compliance with grant agreement; preparation of the annual Schedule of Expenditures of Federal Awards for Single Audit; supporting duties to State, Federal and Independent Auditor for grant compliance audits; perform related duties as required. Principal Grant Compliance Auditor Lead and oversee the work of the grant compliance team; coordinate grant compliance team with operating departments and establish meeting schedules and expectations of each member of the team; develop, recommend and maintain grant management policies and procedures with approval from Auditor-Controller; provide technical assistance and support to operating departments in preparing grant applications, submitting reports, maintaining records and responding to any audit or information requests from granting agencies; provide technical assistance and support to Special Districts for which the Auditor-Controller provides accounting services, in preparing grant applications, submitting reports, maintaining records and responding to any audit or information requests from granting agencies; ensure an accounting process for each grant is established and set up accurately for proper reporting requirements as defined by the grant; reconcile all financial transactions for each grant to ensure they are recorded accurately, including annual receivables and payables at the end of each fiscal year; monitor grant activity against the submitted budget within the award, provide assistance to operating departments if awards require an adjustment or modification; review all reports, requests for reimbursements and similar documents prepared by departments and Special Districts before submittal to the granting agency. For Special Districts, these items may be prepared internally by the grant compliance auditor team; monitor grant expenditures and receipt of revenues to ensure compliance with grant agreement; prepare the annual Schedule of Expenditures of Federal Awards for Single Audit; provide support to State, Federal and Independent Auditor for grant compliance audits; ensure all reporting and claiming of expenditures follow all State and Federal guidelines; ensure proper recording and tracking of capital assets purchased through grant funds as required by the grant agreement; coordinate monthly or quarterly meetings with departments to review progress of each grant; coordinate on-site management reviews by the grantor agency during the grant term; provide support, as primary contact, to any State, Federal and Independent Auditor for grant compliance audits; develop and maintain County-wide master file of all grant award documents; assist departments with close out of grants and establish after-grant document processes; follow up with departments to ensure all post-grant reports are submitted on time and accurately; review advances and disbursements no less than annually to determine interest earned and required to be remitted back to granting agency; develop and maintain the County's financial software system for grant tracking, ensuring the software is up to date, including testing upgrades and providing training as necessary; recommend improvements to the Auditor-Controller for implementation of best practices in grant monitoring; ensure compliance with grant requirements, paying special attention to those areas where the grantor's administrative procedures are different than the County's; provide a quarterly report to the Auditor-Controller outlining all grant activity such as applications, awards, closeouts and audit findings; present to the County Board of Supervisors on county-wide grant audits and reports as requested by the Auditor-Controller; participate in Internal Audit meetings and assist Internal Auditors as requested by the Internal Audit Manager or Auditor-Controller; perform related duties as required. TYPICAL QUALIFICATIONS Grant Compliance Auditor KNOWLEDGE OF: Working knowledge of accounting and auditing theory, principles, and practices, and their application to accounting, auditing and fiscal transactions. Working knowledge of the laws, ordinances, and regulations governing the operation of a local governmental agency, a special district, and other government agencies. Government Accounting Standards Board and Financial Accounting Standards Board accounting principles. Automated financial systems, and electronic data processing procedures, methods and equipment, including proficiency in Microsoft Excel and Word. ABILITY TO: Perform professional accounting and auditing work, and make appropriate and effective recommendations. Analyze and evaluate accounting and auditing problems, and develop appropriate data in the preparation of reports and statements. Apply legal and procedural regulations pertinent to governmental accounting and fiscal operations. Research and problem solve both independently and within a team. Communicate financial issues effectively verbally and in written form to County employees, Federal and State auditors, and granting agencies. Understand and follow oral and written instructions. Prepare and present clear, concise and complete reports. Perform detailed work accurately and efficiently. Operate modern technology and accounting systems and office equipment. Establish and maintain effective working relationships with others. Senior Grant Compliance Auditor KNOWLEDGE OF: Accounting and auditing theory, principles, and practices, and their application to a wide variety of accounting, auditing and fiscal transactions. Government Accounting Standards Board and Financial Accounting Standards Board accounting principles. Laws, ordinances, and regulations pertaining to the fiscal operation of County departments, special districts, and other government agencies. Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards. Automated financial systems, and electronic data processing procedures, methods and equipment, including high proficiency in Microsoft Excel and Word. ABILITY TO: Perform complex professional accounting and auditing work, and make appropriate and effective recommendations. Perform complex analysis and computations of financial data and develop logical conclusions. Interpret and apply legal and procedural regulations pertinent to governmental accounting and fiscal operations. Research and problem solve both independently and within a team. Collaborate with a team of other professionals in a positive manner to efficiently perform tasks with accurate and timely results. Communicate complex financial issues effectively, both verbally and in writing, to County employees, Federal and State auditors, and granting agencies. Understand and follow oral and written instructions. Prepare and present clear, concise and complete reports. Perform detailed work accurately and efficiently. Operate modern technology, accounting systems and office equipment. Establish and maintain effective working relationships with others. Principal Grant Compliance Auditor KNOWLEDGE OF: Accounting and auditing theory, principles, and practices, and their application to a wide variety of accounting, auditing and fiscal transactions. Government Accounting Standards Board and Financial Accounting Standards Board accounting principles. Laws, ordinances, and regulations pertaining to the fiscal operation of County departments, special districts, and other government agencies. Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards. Automated financial systems, and electronic data processing procedures, methods and equipment, including high proficiency in Microsoft Excel and Word. ABILITY TO: Perform complex professional accounting and auditing work, and make appropriate and effective recommendations. Perform complex analysis and computations of financial data and develop logical conclusions. Interpret and apply legal and procedural regulations pertinent to governmental accounting and fiscal operations. Research and problem solve both independently and within a team. Lead a team of other professionals in a positive and collaborative manner to efficiently perform tasks with accurate and timely results. Communicate complex financial issues effectively, both verbally and in writing to County employees, Federal and State auditors, and granting agencies. Understand and follow oral and written instructions. Prepare and present clear, concise and complete reports. Perform detailed work accurately and efficiently. Operate modern technology, accounting systems and office equipment. Establish and maintain effective working relationships with others. Experience and Education Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the knowledge, skills, and abilities would be: Grant Compliance Auditor Experience: Two years of professional level accounting and/or auditing experience. Government or not-for-profit experience preferred. Education: A Bachelor's degree from an accredited college or university with major course work in accounting or a closely related field (must have completed at least 15 units of college level accounting courses). Continuing Education: Persons in this class are required by the United States General Accounting Office to complete 80 hours of relevant continuing education, including 24 hours in governmental accounting, every two years. License or Certificate: Possession of a Certified Public Accountant Certificate shall be considered equivalent to the above education, and can substitute for two years of the experience listed above on a year-for-year basis. A position assigned to this class may require possession of a valid California Driver's License. Senior Grant Compliance Auditor Experience: Three years of professional experience performing high level accounting, auditing or State and Federal grant management, including at least 40 hours of continuing education related to current accounting regulations within the past two years. Government or not-for-profit experience preferred. Education: A Bachelor's degree from an accredited college or university with major course work in accounting or a closely related field (must have completed at least 15 units of college level accounting courses). Evidence of current continuing education: 80 hours of relevant continuing professional education units (CPE) within the last 24 months. Continuing Education: Persons in this class are required by the United States General Accounting Office to complete 80 hours of relevant continuing education, including 24 hours in governmental accounting, every two years. License or Certificate: Possession of a Certified Public Accountant certificate shall be considered equivalent to the above education, and can substitute for two years of the experience listed above on a year-for-year basis. A position assigned to this class may require possession of a valid California Driver's License. Principal Grant Compliance Auditor Experience: Five years accounting and/or auditing experience performing as a team project lead over two or more subordinates. Current knowledge and experience in State and Federal Grant regulations required. Government or not-for-profit experience preferred. Education: A Bachelor's degree from an accredited college or university with major course work in accounting or a closely related field (must have completed at least 15 units of college level accounting courses). Evidence of current continuing education: 80 hours of relevant continuing professional education units (CPE) within the last 24 months. Continuing Education: Persons in this class are required by the United States General Accounting Office to complete 80 hours of relevant continuing education, including 24 hours in governmental accounting, every two years. License or Certificate: Must possess an active Certified Public Accountant certificate at time of hire, or obtain a CPA certificate within two years of hire. A position assigned to this class may require possession of a valid California Driver's License. ADA Accommodation Applicants requiring accommodation during the application and/or selection process pursuant to the Americans with Disabilities (ADA) Act should contact County of Napa Human Resources at (707) 253-4303. PUBLIC SERVICES EMPLOYEES BENEFITS INFORMATION SALARY - Salaries are based on a five-step range. Appointments are usually made at the beginning step with advances occurring at six months and the completion of each year thereafter. Salary rates are reviewed annually. ADDITIONAL BENEFITS INFO - Click here for additional benefits information forPublic ServicesEmployees: https://www.countyofnapa.org/DocumentCenter/View/25886/Benefits-Summary---Public-Service-Employee-PSE THESE BENEFITS DO NOT APPLY TO EXTRA HELP POSITIONS EMPLOYMENT INFORMATION PHYSICAL STANDARDS - Certain designated County positions require a candidate to pass a physical examination prior to appointment. Offers of employment are conditional upon successful completion of this examination. FINGERPRINTING - All employees hired into allocated positions or extra help positions will be fingerprinted. SELECTION PROCESS - FOR POSITIONS IN THE DEPARTMENT OF CORRECTIONS AND THE PROBATION DEPARTMENT - The selection process will include an oral board interview, psychological assessment, background investigation, and a pre-employment physical exam. Closing Date/Time: Continuous
LOS ANGELES COUNTY
Los Angeles, California, United States
Position/Program Information LAW OFFICES OF THE LOS ANGELES COUNTY ALTERNATE PUBLIC DEFENDER EXAM NUMBER 7-9243B-R We are accepting applications starting Tuesday, December 5, 2023 at 8:00 a.m. (PT). This recruitment will remain open until the needs of the service are met and is subject to closure without notice. TYPE OF RECRUITMENT Open Competitive Job Opportunity With more than 10 million residents, Los Angeles County is the most populous county in the nation. As the largest employer in Southern California, over 112,000 employees in more than 36 Departments provide vital public services as diverse as law enforcement, property assessment, public health protection, water conservation, cultural activities, and many more. Who we are The Los Angeles County Office of the Alternate Public Defender is a premiere indigent criminal defense firm of approximately 300 attorneys and staff in over 20 offices throughout the county. Today, the Alternate Public Defender’s Office is the second-largest public defender’s office in the state. We provide the highest quality legal defense for the most vulnerable members of our society and specialize in trying the most serious cases, including the death penalty and homicide cases. We pride ourselves in providing an environment that values teamwork, a sense of family, and diversity. What does a Senior Law Clerk do? The Senior Law Clerk (SLC) position in the Alternate Public Defender's Office performs legal research work. This is a 16-week internship program with a unique opportunity to advance into permanent employment as a Deputy Alternate Public Defender (DAPD) I. During the 16-week rotation, you will go on record while conducting preliminary hearings, and have an opportunity to participate in case work in specialized areas such as Post-Conviction, Law Enforcement Accountability, and Immigration. You will assist in preparing a wide variety of criminal cases and may participate in hearings and jury trials under the mentorship and supervision of senior-level DAPDs. While working in specialized units, as an SLC you will conduct legal research, review legal documents, and organize extensive reports and exhibits to be used in trials. Essential Job Functions Researches, studies, interprets, and applies laws, court decisions, and other legal authorities for use in the preparation of cases, opinions, pleadings, briefs and other legal documents. Organizes extensive legal discovery, reports, documents and potential exhibits. Conducts pretrial review of case files for witness subpoenas and other necessary evidence for trial. Conducts preliminary interviews of potential complainants in criminal cases and reports on findings of facts to determine if cause of sufficient evidence is present to undertake prosecution. Reads, understands and analyses legal documents such as pleadings, affidavits, court orders, transcripts statutory codes and appellate decisions. Prepares a variety of legal documents including drafts and memoranda summarizing the results of examinations of court decisions, administrative board decisions, State statutes, ordinances and opinions. Provides information to judges, attorneys, and the public concerning the work of the department. Communicates with witnesses, experts, clients and other interested parties. Schedules witnesses and prepares witnesses and clients in courtroom procedures and appropriate protocol. Interviews clients to obtain factual, biographical and financial information. Performs other related work as required. Requirements REQUIREMENTS TO QUALIFY: OPTION 1 : Have a Juris Doctor degree from an approved or accredited law school*, AND Be registered to take the first available bar following your law school graduation date, AND Be eligible for certification through the California State Bar (Bar) Practical Training of Law Students (PTLS)** program at the time of the appointment. -OR- OPTION 2***: Be currently enrolled in law school*, AND Have successfully completed Second Year or equivalent of law school*, AND Be eligible for certification through the California State Bar (Bar) Practical Training of Law Students (PTLS)** program at the time of the appointment. * In order to receive credit for a Juris Doctor degree or current academic standing, you must provide at the time of filing or within seven (7) calendar days from application submission, a legible copy of your official diploma/transcripts/letter from an accredited institution that shows the area of specialization. If you are unable to attach the required documents, you must email them to ecervantes@ hr.lacounty.gov . Please include the exam number and exam title in your email. Applications received without proof of the required degree(s) or certificate will not be considered as meeting the stated requirements under Option I. Unofficial transcripts will not be accepted to meet the educational requirement. For more information regarding education, please see the Employment Information document on the LA County Jobs website. **To be eligible for California State Bar certification (PTLS), applicants must: Have sat for or registered to sit for the first eligible bar exam. The results of the first eligible bar must not be published at the time of appointment, AND Register as a law student with the California State Bar. When submitting proof of registration for the bar and approval, please log in to the Applicant Community site in the California Bar website and provide a screenshot of the detailed page containing your Application Information and Examination Event Information or a copy of your Admittance Ticket . ***Applicants who qualify under Option 2 will be permitted to participate in the exam. However, their names will be withheld from the list of candidates ("Eligible Register") for hiring consideration until they can produce a copy of their diploma or a copy of official transcripts that clearly show when JD degree was conferred. Additional information on the PTLS program can be found at Practical Training of Law Students -State Bar of California . PROVISIONAL LICENSEES ARE NOT ELIGIBLE TO PARTICIPATE IN THIS EXAMINATION. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS: 2 - Light. This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. Additional Information OUR ASSESSMENT PROCESS: This exam will consist of a structured interview test weighted at 100% , measuring: Professional/Technical Knowledge (General Criminal Case & Statutory Law and Constitutional Principles of California Rules of Professional Conduct as they pertain to Criminal Defense), Critical Thinking, Decision Making Skills, Client Focus, Oral Communication Skills, Listening Skills, Fact Finding, Ethics & Integrity, and Cultural & Individual Sensitivity. Candidates must meet the REQUIREMENTS and achieve a passing score of 70% or higher on the examination in order to be placed on the Eligible Register. NOTE: All notifications including invitation letters will be sent electronically to the email address provided on the application. Please add the below email addresses to your email address book and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. ecervantes@hr.lacounty.gov info@governmentjobs.com talentcentral@shl.com donot-reply@amcatmail.com Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component. If you choose to unsubscribe to electronic notices, you may access your governmentjobs.com profile for a copy of sent electronic notices for this exam. APPLICATION AND FILING INFORMATION : Applications must be filed online only. We must receive your application BEFORE 5:00 p.m., PT, on the last day of filing. Applications submitted by U.S. mail, fax, or in person will not be accepted. Apply online by clicking on the "Apply" green button at the top right of this posting. You can also track the status of your application using this website. Plan to submit your online application well in advance of the deadline. You may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the Requirements to qualify as listed on this job bulletin. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. Important: Please note that all information included in the application materials is subject to verification at any point during the examination and hiring process, including after an appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing verbiage from the Class Specification and Minimum requirements serving as your description of duties will not be sufficient to demonstrate that you meet the requirements. Doing so may result in an incomplete application and you may be disqualified. TEST PREPARATION: Study guides and other test preparation resources are available to help candidates prepare for employment tests. While the guides will help you prepare for the test, we advise you to review all related materials that you deem necessary. An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website at http://hr.lacounty.gov/ . Please click on "Find A Job" and then "Job Search Toolkit." Test preparation information is located under the "Employment Test Assistance" section. ELIGIBILITY INFORMATION : The names of candidates receiving a passing grade in the examination will be placed on the eligible register in the order of their score group for a period of six (6) months. VACANCY INFORMATION : The resulting eligible register will be used to fill vacancies at the Law Offices of the Alternate Public Defender. AVAILABLE SHIFT : Any ___________________________________________________________________________ ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI): The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. TESTING ACCOMMODATION: If you require an accommodation to fairly compete in any part of the assessment process, you will be given the opportunity to make a request when completing your application. Please note, you may be required to submit documentation from a qualified medical provider or other qualified professional to support your request for a testing accommodation. Testing Accommodations Coordinator: TestingAccommodations@hr.lacounty.gov Alternate Teletype Phone: (800) 897-0077 California Relay Services Phone: (800) 735-2922 Contact Name: Elia Cervantes Contact Phone: (213) 738-2037 Contact Email: ecervantes@hr.lacounty .gov Exam Number: 7-9243B-R For detailed information, please click here
Apr 21, 2024
Full Time
Position/Program Information LAW OFFICES OF THE LOS ANGELES COUNTY ALTERNATE PUBLIC DEFENDER EXAM NUMBER 7-9243B-R We are accepting applications starting Tuesday, December 5, 2023 at 8:00 a.m. (PT). This recruitment will remain open until the needs of the service are met and is subject to closure without notice. TYPE OF RECRUITMENT Open Competitive Job Opportunity With more than 10 million residents, Los Angeles County is the most populous county in the nation. As the largest employer in Southern California, over 112,000 employees in more than 36 Departments provide vital public services as diverse as law enforcement, property assessment, public health protection, water conservation, cultural activities, and many more. Who we are The Los Angeles County Office of the Alternate Public Defender is a premiere indigent criminal defense firm of approximately 300 attorneys and staff in over 20 offices throughout the county. Today, the Alternate Public Defender’s Office is the second-largest public defender’s office in the state. We provide the highest quality legal defense for the most vulnerable members of our society and specialize in trying the most serious cases, including the death penalty and homicide cases. We pride ourselves in providing an environment that values teamwork, a sense of family, and diversity. What does a Senior Law Clerk do? The Senior Law Clerk (SLC) position in the Alternate Public Defender's Office performs legal research work. This is a 16-week internship program with a unique opportunity to advance into permanent employment as a Deputy Alternate Public Defender (DAPD) I. During the 16-week rotation, you will go on record while conducting preliminary hearings, and have an opportunity to participate in case work in specialized areas such as Post-Conviction, Law Enforcement Accountability, and Immigration. You will assist in preparing a wide variety of criminal cases and may participate in hearings and jury trials under the mentorship and supervision of senior-level DAPDs. While working in specialized units, as an SLC you will conduct legal research, review legal documents, and organize extensive reports and exhibits to be used in trials. Essential Job Functions Researches, studies, interprets, and applies laws, court decisions, and other legal authorities for use in the preparation of cases, opinions, pleadings, briefs and other legal documents. Organizes extensive legal discovery, reports, documents and potential exhibits. Conducts pretrial review of case files for witness subpoenas and other necessary evidence for trial. Conducts preliminary interviews of potential complainants in criminal cases and reports on findings of facts to determine if cause of sufficient evidence is present to undertake prosecution. Reads, understands and analyses legal documents such as pleadings, affidavits, court orders, transcripts statutory codes and appellate decisions. Prepares a variety of legal documents including drafts and memoranda summarizing the results of examinations of court decisions, administrative board decisions, State statutes, ordinances and opinions. Provides information to judges, attorneys, and the public concerning the work of the department. Communicates with witnesses, experts, clients and other interested parties. Schedules witnesses and prepares witnesses and clients in courtroom procedures and appropriate protocol. Interviews clients to obtain factual, biographical and financial information. Performs other related work as required. Requirements REQUIREMENTS TO QUALIFY: OPTION 1 : Have a Juris Doctor degree from an approved or accredited law school*, AND Be registered to take the first available bar following your law school graduation date, AND Be eligible for certification through the California State Bar (Bar) Practical Training of Law Students (PTLS)** program at the time of the appointment. -OR- OPTION 2***: Be currently enrolled in law school*, AND Have successfully completed Second Year or equivalent of law school*, AND Be eligible for certification through the California State Bar (Bar) Practical Training of Law Students (PTLS)** program at the time of the appointment. * In order to receive credit for a Juris Doctor degree or current academic standing, you must provide at the time of filing or within seven (7) calendar days from application submission, a legible copy of your official diploma/transcripts/letter from an accredited institution that shows the area of specialization. If you are unable to attach the required documents, you must email them to ecervantes@ hr.lacounty.gov . Please include the exam number and exam title in your email. Applications received without proof of the required degree(s) or certificate will not be considered as meeting the stated requirements under Option I. Unofficial transcripts will not be accepted to meet the educational requirement. For more information regarding education, please see the Employment Information document on the LA County Jobs website. **To be eligible for California State Bar certification (PTLS), applicants must: Have sat for or registered to sit for the first eligible bar exam. The results of the first eligible bar must not be published at the time of appointment, AND Register as a law student with the California State Bar. When submitting proof of registration for the bar and approval, please log in to the Applicant Community site in the California Bar website and provide a screenshot of the detailed page containing your Application Information and Examination Event Information or a copy of your Admittance Ticket . ***Applicants who qualify under Option 2 will be permitted to participate in the exam. However, their names will be withheld from the list of candidates ("Eligible Register") for hiring consideration until they can produce a copy of their diploma or a copy of official transcripts that clearly show when JD degree was conferred. Additional information on the PTLS program can be found at Practical Training of Law Students -State Bar of California . PROVISIONAL LICENSEES ARE NOT ELIGIBLE TO PARTICIPATE IN THIS EXAMINATION. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS: 2 - Light. This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. Additional Information OUR ASSESSMENT PROCESS: This exam will consist of a structured interview test weighted at 100% , measuring: Professional/Technical Knowledge (General Criminal Case & Statutory Law and Constitutional Principles of California Rules of Professional Conduct as they pertain to Criminal Defense), Critical Thinking, Decision Making Skills, Client Focus, Oral Communication Skills, Listening Skills, Fact Finding, Ethics & Integrity, and Cultural & Individual Sensitivity. Candidates must meet the REQUIREMENTS and achieve a passing score of 70% or higher on the examination in order to be placed on the Eligible Register. NOTE: All notifications including invitation letters will be sent electronically to the email address provided on the application. Please add the below email addresses to your email address book and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. ecervantes@hr.lacounty.gov info@governmentjobs.com talentcentral@shl.com donot-reply@amcatmail.com Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component. If you choose to unsubscribe to electronic notices, you may access your governmentjobs.com profile for a copy of sent electronic notices for this exam. APPLICATION AND FILING INFORMATION : Applications must be filed online only. We must receive your application BEFORE 5:00 p.m., PT, on the last day of filing. Applications submitted by U.S. mail, fax, or in person will not be accepted. Apply online by clicking on the "Apply" green button at the top right of this posting. You can also track the status of your application using this website. Plan to submit your online application well in advance of the deadline. You may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the Requirements to qualify as listed on this job bulletin. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. Important: Please note that all information included in the application materials is subject to verification at any point during the examination and hiring process, including after an appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing verbiage from the Class Specification and Minimum requirements serving as your description of duties will not be sufficient to demonstrate that you meet the requirements. Doing so may result in an incomplete application and you may be disqualified. TEST PREPARATION: Study guides and other test preparation resources are available to help candidates prepare for employment tests. While the guides will help you prepare for the test, we advise you to review all related materials that you deem necessary. An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website at http://hr.lacounty.gov/ . Please click on "Find A Job" and then "Job Search Toolkit." Test preparation information is located under the "Employment Test Assistance" section. ELIGIBILITY INFORMATION : The names of candidates receiving a passing grade in the examination will be placed on the eligible register in the order of their score group for a period of six (6) months. VACANCY INFORMATION : The resulting eligible register will be used to fill vacancies at the Law Offices of the Alternate Public Defender. AVAILABLE SHIFT : Any ___________________________________________________________________________ ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI): The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. TESTING ACCOMMODATION: If you require an accommodation to fairly compete in any part of the assessment process, you will be given the opportunity to make a request when completing your application. Please note, you may be required to submit documentation from a qualified medical provider or other qualified professional to support your request for a testing accommodation. Testing Accommodations Coordinator: TestingAccommodations@hr.lacounty.gov Alternate Teletype Phone: (800) 897-0077 California Relay Services Phone: (800) 735-2922 Contact Name: Elia Cervantes Contact Phone: (213) 738-2037 Contact Email: ecervantes@hr.lacounty .gov Exam Number: 7-9243B-R For detailed information, please click here
LOS ANGELES COUNTY
Los Angeles, California, United States
Position/Program Information Exam Number JC3061A-R Type of Recruitment OPEN COMPETITIVE OPPORTUNITY When to Submit Your Application: The application filing period will begin on Tuesday, April 23 , 2024 at 8:00 a.m. (Pacific Time) and will close on Tuesday, May 7, 2024 by 5:00 p.m. (Pacific Time). Applications received after 5:00 p.m. (Pacific Time) will not be considered. The exam will reopen as the needs of the service require. Check Out Our Outstanding Benefits! Click here to see a list of employee benefits. Who We Are The County of Los Angeles is the largest employer in Southern California with over 112,000 employees across 36 departments and an operating budget of $36 billion. The County provides vital public services as diverse as law enforcement, property assessment, public health protection, water conservation, cultural activities and many more. The Opportunity The Justice, Care, and Opportunities Department (JCOD) seeks highly-qualified and motivated individuals to fill Justice Program Senior Analyst positions. The Justice Program Senior Analyst will perform critical work on behalf of the Department. Where you will work At the Kenneth Hahn Hall of Administration, 500 West Temple Street, Los Angeles, CA 90012, adjacent to Grand Park, and accessible to various forms of public transportation. A hybrid work schedule that allows for partial telework and partial onsite presence may be available for some positions but is not guaranteed. Essential Job Functions Position Responsibilities Collects, analyzes, interprets, and evaluates information about technical and complex programs or initiatives (e.g. research reports, policy recommendations, grant applications, budget reports, survey results, focus group data, legislation, laws, County code, State/Federal regulations) that serve justice impacted individuals. Designs and implements program components (e.g. statements of work, outreach materials, stakeholder engagement, budget, performance measures). Monitors and evaluates the performance of programs and initiatives serving the Court and/or justice impacted individuals. Coordinate outreach efforts. Prepares a variety of documents (e.g., presentations, reports, outreach / training materials, board correspondence). Serves as a subject matter expert or liaisons to various internal and external stakeholders (e.g., administration; program-related staff; outreach / stakeholder groups). Investigates various general inquiries (e.g., complaints, contracts, grants, grievances, audits) related to programs and initiatives that serve justice impacted individuals. Monitors and adheres to project plans and delivery schedules. Serves in a lead capacity for staff by performing a full range of administrative, training and leadership tasks. Analyze current and proposed budgets (e.g., programs and services) as needed. Secures contracted services or grant funding for programs and initiatives. Supervise subordinate staff (e.g., clerical, Justice Program Associate, Justice Program Analyst) as needed. Requirements Requirements to Qualify Option I: A Bachelor's Degree* from an accredited institution** in a discipline related to the core business function of the department -AND- four years of experience in the analysis of health, social services, or justice programs, two years of which must have been at the level of Justice Program Analyst***. A Master's Degree* or higher from an accredited institution** in a discipline related to the core business function of the department may be substituted for one year of the required general experience, as long as the two years of experience at the level of Justice Program Analyst is satisfied. Option II: Six years of experience performing assignments in health, social services, or justice program analysis, two years of which must have been at the level of Justice Program Analyst***. Option III : Three years of experience at the level of Investigator, Pretrial Services, Probation****. Option IV: One year of experience at the level of Senior Investigator, Pretrial Services, Probation*****. License : A valid California Class C Driver License or the ability to utilize an alternative method of transportation to carry out job-related essential functions. Physical Class : Light - This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. Special Requirement Information * In order to receive credit for a degree, you MUST attach a legible copy of your "official" diploma, "official" transcripts, or "official" letter from an accredited institution which shows the area of specialization at the time of filing (preferred), or within seven (7) calendar days from application submission. If you are unable to attach the required documents at the time of filing, you must email estranger@hr.lacounty.gov within seven (7) calendar days from the application submission. Please ensure to indicate the examination title and number in the subject of your email. **Accredited institutions are those listed in the publications of regional, national, or international accrediting agencies, which are accepted by the Department of Human Resources (DHR). Publications such as American Universities and Colleges and International Handbook of Universities are acceptable references. Also acceptable, if appropriate, are degrees that have been evaluated and deemed to be equivalent to degrees from United States accredited institutions by an academic credential evaluation agency recognized by The National Association of Credential Evaluation Services or the Association of International Credential Evaluators. Inc. NOTE: For the purposes of this recruitment, fields of study that are to be considered a “discipline related to the core business function of the department” as outlined in the above Requirements to Qualify are as follows: Criminal Justice Judicial Administration Public Administration Behavioral/Social Sciences (Sociology; Counseling; Psychology; Applied Behavioral Science; Ethics; Communication; Political Science; Economics; Social Welfare) Education Health Services (Public Health; Human Biology and Society; Cognitive Science) Philosophy Business Management Cultural Studies (African American; Asian American; Native American etc..; Gender Studies) Labor Studies Liberal Arts Project Management *** In the County of Los Angeles, experience at the level of Justice Program Analyst is defined as work independently performing moderately complex to difficult assignments related to the planning, implementation, administration, and evaluation of justice programs with little to no guidance. **** In the County of Los Angeles, experience at the level of Investigator, Pretrial Services, Probation is defined as work interviewing, investigating, and preparing reports with recommendations to the courts in regard to Pretrial Services Programs such as Bail Deviation, Own Recognizance, Pretrial Supervision, Electronic Monitoring, Early Disposition, or Drug Court. ***** In the County of Los Angeles, experience at the level of Senior Investigator, Pretrial Services, Probation is defined as working within a supervisory capacity exercising investigative techniques and procedures in the support of personnel in the Pretrial Services Division in areas such as Bail Deviation, Own Recognizance, Pretrial Supervision and Supervised Release Programs. Endorsement of County Qualifications: County employees who wish to qualify using experience gained in county classifications that are not at the level of the classifications listed above must provide verification of qualifying out-of-class experience by providing official documentation of additional responsibility bonus, out-of-class bonus, temporary assignment bonus or reclassification study with CEO Classification with your application at the time of filing or within seven (7) calendar days from application submission . Employees do not need to submit such verification if they hold or have held a position at the level of any of the qualifying classifications listed above. Withhold Information: Interested applicants may file for this examination if they are within three (3) months (90 calendar days) of meeting the education requirements by the last day of filing. The names of such applicants will be withheld from the certification list until proof of completion of the required education has been submitted and verified. Additional Information Our Assessment Process EXAMINATION CONTENT : This examination will consist of two (2) parts: Part I: A multiple choice and/or simulation assessment(s), weighted 60%, assessing: Professional Potential Achievement Coping with Uncertainty Responsibility Working to High Quality Standards Willingness to Learn Working Relationships Analyzing Information Learning Quickly Generating New Ideas Using Time Efficiently Adapting to Change Deductive Reasoning Life Experiences Applicants must achieve a passing score of 70% or higher on Part I - multiple choice test in order to proceed to Part II - writing assessment. Part II: A writing assessment weighted 40% measuring English Structure and Content, Written Expression, and Prioritizing Information. MULTIPLE CHOICE AND/OR SIMULATION ASSESSMENT(S) ARE NOT REVIEWABLE BY CANDIDATES PER CIVIL SERVICE RULE 7.19. APPLICANTS MUST MEET THE MINIMUM REQUIREMENTS AND MUST ACHIEVE A PASSING SCORE OF 70% OR HIGHER ON EACH WEIGHTED PART IN ORDER TO BE PLACED ON THE ELIGIBLE LIST. NOTE: All notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. DO NOT select "off" under Email Preferences within your profile or click "unsubscribe" on our notices if you would like the County of Los Angeles to notify you regarding your application status, test schedules, and other important information pertaining to your candidacy for this position. Please add EStranger@hr.lacounty.gov , info@governmentjobs.com , talentcentral@shl.com , noreply@proctoru.com , and donot-reply@amcatmail.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component. Transfer of Test Responses: Applicants who are concurrently applying to Justice Program Associate (Exam No. JC3059A-R) or Justice Program Analyst (Exam No. JC3060A-R) will take the assessment one time only . Applicants who have taken identical components recently for other exams may have their responses automatically transferred to this examination. This examination contains test components that may be used in the future for new examinations and your test responses may be transferred. Test Preparation Study guides and other test preparation resources are available to help candidates prepare for employment tests. While the guides will help you preparing for the test, we advise you to review all related materials that you deem necessary. An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website at http://hr.lacounty.gov/ . Please click on "Find A Job" and then "Job Search Toolkit." Test preparation information is located under the "Employment Test Assistance" section. Additional online practice tests are available at https://www.shldirect.com/en-us/practice-tests . Eligibility Requirement The names of candidates receiving a passing score in the examination will be placed on the eligible register for a period of six (6) months. Testing Accommodation If you require an accommodation to fairly compete in any part of the assessment process, you will be given the opportunity to make a request when completing your application. Please note, you may be required to submit documentation from a qualified medical provider or other qualified professional to support your request for a testing accommodation. How to Apply Applications must be submitted online only. We must receive your application before 5:00 p.m., PT, on the last day of filing. Apply online by clicking on the "Apply" green button at the top right of this posting. You can also track the status of your application using this web site. Plan to submit your online application well in advance of the 5:00 p.m. deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on governmentjobs.com/careers/lacounty , you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the Minimum Requirements as listed on this job posting. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. Please note that all information included in the application materials is subject to verificationat any point during the examination and hiring process, including after an appointment has been made. Falsification of any information may result in disqualification or rescission of appointment . Utilizing verbiage from Class Specification and minimum requirements serving as your description of duties will not be sufficient to demonstrate that you meet the requirements. Doing so may result in an incomplete application and you may be disqualified . SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For applicants who may not have regular access to a computer or the internet, you may borrow laptops and Wi-Fi hotspots from some public libraries throughout Los Angeles County to complete job applications. Have any questions about anything listed above? Contact us: Department Contact Name: Emily Stranger Department Contact Phone: (213) 866-7280 Department Contact Email: estranger@hr.lacounty.gov Exam Number: JC3061A-R Testing Accommodations Coordinator: TestingAccommodations@hr.lacounty.gov Teletype Phone: (800) 735-2929 California Relay Services Phone: (800) 735-2922 Anti-Racism, Diversity, and Inclusion (ARDI) The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. For detailed information, please click here Closing Date/Time: 5/7/2024 5:00 PM Pacific
Apr 20, 2024
Full Time
Position/Program Information Exam Number JC3061A-R Type of Recruitment OPEN COMPETITIVE OPPORTUNITY When to Submit Your Application: The application filing period will begin on Tuesday, April 23 , 2024 at 8:00 a.m. (Pacific Time) and will close on Tuesday, May 7, 2024 by 5:00 p.m. (Pacific Time). Applications received after 5:00 p.m. (Pacific Time) will not be considered. The exam will reopen as the needs of the service require. Check Out Our Outstanding Benefits! Click here to see a list of employee benefits. Who We Are The County of Los Angeles is the largest employer in Southern California with over 112,000 employees across 36 departments and an operating budget of $36 billion. The County provides vital public services as diverse as law enforcement, property assessment, public health protection, water conservation, cultural activities and many more. The Opportunity The Justice, Care, and Opportunities Department (JCOD) seeks highly-qualified and motivated individuals to fill Justice Program Senior Analyst positions. The Justice Program Senior Analyst will perform critical work on behalf of the Department. Where you will work At the Kenneth Hahn Hall of Administration, 500 West Temple Street, Los Angeles, CA 90012, adjacent to Grand Park, and accessible to various forms of public transportation. A hybrid work schedule that allows for partial telework and partial onsite presence may be available for some positions but is not guaranteed. Essential Job Functions Position Responsibilities Collects, analyzes, interprets, and evaluates information about technical and complex programs or initiatives (e.g. research reports, policy recommendations, grant applications, budget reports, survey results, focus group data, legislation, laws, County code, State/Federal regulations) that serve justice impacted individuals. Designs and implements program components (e.g. statements of work, outreach materials, stakeholder engagement, budget, performance measures). Monitors and evaluates the performance of programs and initiatives serving the Court and/or justice impacted individuals. Coordinate outreach efforts. Prepares a variety of documents (e.g., presentations, reports, outreach / training materials, board correspondence). Serves as a subject matter expert or liaisons to various internal and external stakeholders (e.g., administration; program-related staff; outreach / stakeholder groups). Investigates various general inquiries (e.g., complaints, contracts, grants, grievances, audits) related to programs and initiatives that serve justice impacted individuals. Monitors and adheres to project plans and delivery schedules. Serves in a lead capacity for staff by performing a full range of administrative, training and leadership tasks. Analyze current and proposed budgets (e.g., programs and services) as needed. Secures contracted services or grant funding for programs and initiatives. Supervise subordinate staff (e.g., clerical, Justice Program Associate, Justice Program Analyst) as needed. Requirements Requirements to Qualify Option I: A Bachelor's Degree* from an accredited institution** in a discipline related to the core business function of the department -AND- four years of experience in the analysis of health, social services, or justice programs, two years of which must have been at the level of Justice Program Analyst***. A Master's Degree* or higher from an accredited institution** in a discipline related to the core business function of the department may be substituted for one year of the required general experience, as long as the two years of experience at the level of Justice Program Analyst is satisfied. Option II: Six years of experience performing assignments in health, social services, or justice program analysis, two years of which must have been at the level of Justice Program Analyst***. Option III : Three years of experience at the level of Investigator, Pretrial Services, Probation****. Option IV: One year of experience at the level of Senior Investigator, Pretrial Services, Probation*****. License : A valid California Class C Driver License or the ability to utilize an alternative method of transportation to carry out job-related essential functions. Physical Class : Light - This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. Special Requirement Information * In order to receive credit for a degree, you MUST attach a legible copy of your "official" diploma, "official" transcripts, or "official" letter from an accredited institution which shows the area of specialization at the time of filing (preferred), or within seven (7) calendar days from application submission. If you are unable to attach the required documents at the time of filing, you must email estranger@hr.lacounty.gov within seven (7) calendar days from the application submission. Please ensure to indicate the examination title and number in the subject of your email. **Accredited institutions are those listed in the publications of regional, national, or international accrediting agencies, which are accepted by the Department of Human Resources (DHR). Publications such as American Universities and Colleges and International Handbook of Universities are acceptable references. Also acceptable, if appropriate, are degrees that have been evaluated and deemed to be equivalent to degrees from United States accredited institutions by an academic credential evaluation agency recognized by The National Association of Credential Evaluation Services or the Association of International Credential Evaluators. Inc. NOTE: For the purposes of this recruitment, fields of study that are to be considered a “discipline related to the core business function of the department” as outlined in the above Requirements to Qualify are as follows: Criminal Justice Judicial Administration Public Administration Behavioral/Social Sciences (Sociology; Counseling; Psychology; Applied Behavioral Science; Ethics; Communication; Political Science; Economics; Social Welfare) Education Health Services (Public Health; Human Biology and Society; Cognitive Science) Philosophy Business Management Cultural Studies (African American; Asian American; Native American etc..; Gender Studies) Labor Studies Liberal Arts Project Management *** In the County of Los Angeles, experience at the level of Justice Program Analyst is defined as work independently performing moderately complex to difficult assignments related to the planning, implementation, administration, and evaluation of justice programs with little to no guidance. **** In the County of Los Angeles, experience at the level of Investigator, Pretrial Services, Probation is defined as work interviewing, investigating, and preparing reports with recommendations to the courts in regard to Pretrial Services Programs such as Bail Deviation, Own Recognizance, Pretrial Supervision, Electronic Monitoring, Early Disposition, or Drug Court. ***** In the County of Los Angeles, experience at the level of Senior Investigator, Pretrial Services, Probation is defined as working within a supervisory capacity exercising investigative techniques and procedures in the support of personnel in the Pretrial Services Division in areas such as Bail Deviation, Own Recognizance, Pretrial Supervision and Supervised Release Programs. Endorsement of County Qualifications: County employees who wish to qualify using experience gained in county classifications that are not at the level of the classifications listed above must provide verification of qualifying out-of-class experience by providing official documentation of additional responsibility bonus, out-of-class bonus, temporary assignment bonus or reclassification study with CEO Classification with your application at the time of filing or within seven (7) calendar days from application submission . Employees do not need to submit such verification if they hold or have held a position at the level of any of the qualifying classifications listed above. Withhold Information: Interested applicants may file for this examination if they are within three (3) months (90 calendar days) of meeting the education requirements by the last day of filing. The names of such applicants will be withheld from the certification list until proof of completion of the required education has been submitted and verified. Additional Information Our Assessment Process EXAMINATION CONTENT : This examination will consist of two (2) parts: Part I: A multiple choice and/or simulation assessment(s), weighted 60%, assessing: Professional Potential Achievement Coping with Uncertainty Responsibility Working to High Quality Standards Willingness to Learn Working Relationships Analyzing Information Learning Quickly Generating New Ideas Using Time Efficiently Adapting to Change Deductive Reasoning Life Experiences Applicants must achieve a passing score of 70% or higher on Part I - multiple choice test in order to proceed to Part II - writing assessment. Part II: A writing assessment weighted 40% measuring English Structure and Content, Written Expression, and Prioritizing Information. MULTIPLE CHOICE AND/OR SIMULATION ASSESSMENT(S) ARE NOT REVIEWABLE BY CANDIDATES PER CIVIL SERVICE RULE 7.19. APPLICANTS MUST MEET THE MINIMUM REQUIREMENTS AND MUST ACHIEVE A PASSING SCORE OF 70% OR HIGHER ON EACH WEIGHTED PART IN ORDER TO BE PLACED ON THE ELIGIBLE LIST. NOTE: All notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. DO NOT select "off" under Email Preferences within your profile or click "unsubscribe" on our notices if you would like the County of Los Angeles to notify you regarding your application status, test schedules, and other important information pertaining to your candidacy for this position. Please add EStranger@hr.lacounty.gov , info@governmentjobs.com , talentcentral@shl.com , noreply@proctoru.com , and donot-reply@amcatmail.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component. Transfer of Test Responses: Applicants who are concurrently applying to Justice Program Associate (Exam No. JC3059A-R) or Justice Program Analyst (Exam No. JC3060A-R) will take the assessment one time only . Applicants who have taken identical components recently for other exams may have their responses automatically transferred to this examination. This examination contains test components that may be used in the future for new examinations and your test responses may be transferred. Test Preparation Study guides and other test preparation resources are available to help candidates prepare for employment tests. While the guides will help you preparing for the test, we advise you to review all related materials that you deem necessary. An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website at http://hr.lacounty.gov/ . Please click on "Find A Job" and then "Job Search Toolkit." Test preparation information is located under the "Employment Test Assistance" section. Additional online practice tests are available at https://www.shldirect.com/en-us/practice-tests . Eligibility Requirement The names of candidates receiving a passing score in the examination will be placed on the eligible register for a period of six (6) months. Testing Accommodation If you require an accommodation to fairly compete in any part of the assessment process, you will be given the opportunity to make a request when completing your application. Please note, you may be required to submit documentation from a qualified medical provider or other qualified professional to support your request for a testing accommodation. How to Apply Applications must be submitted online only. We must receive your application before 5:00 p.m., PT, on the last day of filing. Apply online by clicking on the "Apply" green button at the top right of this posting. You can also track the status of your application using this web site. Plan to submit your online application well in advance of the 5:00 p.m. deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on governmentjobs.com/careers/lacounty , you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the Minimum Requirements as listed on this job posting. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. Please note that all information included in the application materials is subject to verificationat any point during the examination and hiring process, including after an appointment has been made. Falsification of any information may result in disqualification or rescission of appointment . Utilizing verbiage from Class Specification and minimum requirements serving as your description of duties will not be sufficient to demonstrate that you meet the requirements. Doing so may result in an incomplete application and you may be disqualified . SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For applicants who may not have regular access to a computer or the internet, you may borrow laptops and Wi-Fi hotspots from some public libraries throughout Los Angeles County to complete job applications. Have any questions about anything listed above? Contact us: Department Contact Name: Emily Stranger Department Contact Phone: (213) 866-7280 Department Contact Email: estranger@hr.lacounty.gov Exam Number: JC3061A-R Testing Accommodations Coordinator: TestingAccommodations@hr.lacounty.gov Teletype Phone: (800) 735-2929 California Relay Services Phone: (800) 735-2922 Anti-Racism, Diversity, and Inclusion (ARDI) The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. For detailed information, please click here Closing Date/Time: 5/7/2024 5:00 PM Pacific
City of Portland, Oregon
Portland, Oregon, United States
The Position Job Appointment: Regular Fulltime. Work Schedule: Five8-hour shifts Monday - Friday OrFour ten-hour shifts Monday-Thursday or Tuesday - Friday; Depends on the bureau and the position. Work Location: Varies. Most positions are hybrid. In-person work to be conducted at locations listed below. Remote work must be performed within Oregon or Washington. For more information, click here . Benefit: Please check our benefits tab for an overview of benefits for this position Union Representation: This classification is represented by PROTEC 17. If you are a PTE17 represented employee, see labor agreement for additional information or talk to your union representative. Number of Vacancies: See information below. Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to complete a work history form and submit responses to Supplemental Questions. Are you an engineering professional looking to go to the next level or a change of scenery? Continue your engineering career as a Senior Engineering Associate with the City of Portland! Enjoy the ability to have work life balance while also being challenged to perform intermediate to complex engineering and project management work. Senior Engineering Associates work involves applying advanced technical engineering knowledge to the solution of municipal engineering challenges in the planning, design, construction management and maintenance, and review of impacts to the City's infrastructure. Be a part of improving and making our city better! What you’ll get to do: Plan , design, construction, design review or permitting plan review for water infrastructure projects ranging from valve replacements, regulators, mains, tanks, reservoirs, and pump stations. Lead and work on the design of street, sidewalk, ADA ramps, and pedestrian crossing improvement projects including the preparation of plans, specifications, and estimate (PS&E). Collaborate with project partners to resolve design and construction issues through innovative and equitable solutions to benefit the communities we serve. Review design, construction, and utility plans for conformance with City standards, policy, and service rules Respond to constituents and property owners’ inquiries relating to design and construction of CIP projects. Monitor and review progress of development Capital Improvement Plans (CIP), Local Improvement District (LID), and Federal-aid projects. Assist with development and review of design standards and participate in technical review committees. Investigate requests and explain findings to community members, property owners, State and developers, other local jurisdictions. Provide technical guidance, assistance, and training to professional and technical staff Apply advanced technical engineering knowledge to the solution of municipal engineering problems in the planning, design, construction, and maintenance of the City's infrastructure Manage several projects that may have competing deadlines and varying priorities with available support and resources. Perform tasks independently but under the supervision of a professional engineer Who you are: Innovative : You have an aptitude for continuous improvement and can excel in working in changing work environments. You’ve demonstrated the ability to remain flexible, agile, and calm in a high paced environment that relies on quick and stable decision making Problem Solver : You can identify problems early and value collaboration. You utilize active listening and effective communication and facilitation skills in working with others to find resolutions Project Manager : You have knowledge of project management principles and can support, lead, and review various operational projects that support the Group Director’s and bureau initiatives. These projects may vary greatly in scope but are centered on public improvements Authentic : Effective in a professional, diverse, multi-cultural environment. You treat customers, co-workers and employees with respect and are accountable Results Driven : This position is high paced, dynamic and requires a candidate who can take charge, bring focus, and finish tasks in a timely, accurate and professional manner Dedicated : Have a passion for public service and hold a high level of pride in making sure that projects, tasks, and emergencies are effectively and efficiently completed Organized : Able to work on a multitude of tasks and understand/respond to various situations in a fast-paced, dynamic work environment Position Summary: The following bureaus and departments have immediate hiring needs: Portland Water Bureau vacancy #1 Work Location: 1120 SW 5th Ave, Portland, OR 97204 The Senior Engineering Associate (SEA) position will work in the Engineering Services Group doing a variety of tasks. Work includes project planning, design, construction, design review or permitting plan review for water infrastructure projects ranging from valve replacements, regulators, mains, tanks, reservoirs, and pump stations. A Senior Engineering Associate works closely with profession engineers’ complete projects. SEA positions support the other work groups including M&C, Operations, and Resource Protection. The ideal candidate will have prior experience with water systems and be a strong communicator. This position plays key roles in the engineering section completing capital projects to maintain and improve the City’s drinking water system. There is opportunity for interesting and challenging work and in helping to develop and evolve the culture and direction of the section. Portland Water Bureau Vacancy #2 Work Location: 1900 SW 4th Ave, Portland, OR 97201 The Senior Engineering Associate (SEA) position will represent the Portland Water Bureau within the City of Portland’s permit review program for development permit applications to connect property development to Portland’s potable water system. The candidate will work closely with applicants, professional engineers, other City bureaus, such as Development Services, Transportation, Parks, and Environmental services to ensure the City can serve developing properties with potable water. The ideal candidate will have prior experience with potable water systems, development plan review and be a strong communicator. Portland Bureau Of Transportation Vacancy #1 Work Location: 1120 SW Fifth Avenue, Portland, OR 97204 This position will be within the Engineering Services Group of PBOT and will work within the Civil Engineering and Drafting Division. The position will be responsible for completing the design, review, and construction of capital improvement projects. The primary duties include working on a capital improvement project team under the supervision of the engineer of record during the design stage and will be responsible for completion of the civil engineering components and preparation of the Plans, Specifications, and Estimates. We have an immediate need for talent on our QuickBuild project team, which is responsible for addressing critical safety needs with total project schedules of approximately nine months. Secondary responsibilities include functioning as the Owner’s Representative during the construction stage. Portland Bureau Of Transportation Vacancy #2 Work Location: 1120 SW Fifth Avenue, Portland, OR 97204 The Senior Engineering Associate (SEA) position will work in the ADA Ramp Crew (ARC) Group doing a variety of task including project planning, design, construction management, design review consultant designs. A Senior Engineering Associate works mostly independently but closely with professional engineers. The ideal candidate will have prior experience in ADA ramp design and be a strong communicator. The following bureau is not hiring currently, but may hire in the near future: Bureau of Environmental Services The Bureau of Environmental Services hires Senior Engineering Associate - Civil positions in a variety of divisions, including Treatment and Pumping Systems and Risk Assessment. Some of their programs include Pumping System Improvement Program, Wastewater Treatment Design program. While this bureau is not currently hiring for this role, they may be hiring in the future. About the bureaus: The Portland Water Bureau's 600 employees work together to serve almost a million people in the Portland area. The Water Bureau values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public. Our mission: We serve excellent water every minute of every day. Our vision: The water our community loves is safe and abundant for generations to come. Our equity commitment: We work to uproot systemic inequities and their impacts on our employees and the people we serve. We commit to the difficult-and essential-work of transforming Water Bureau policies, practices, and culture to better serve historically and currently oppressed communities. Our values: Honor our responsibility . We take part in a long legacy of careful stewardship of natural resources, infrastructure, and public trust. We never forget that water is essential. Serve our community. We know people depend on us. We are dedicated to listening, communicating, and acting with compassion. Work well. Our strength lies in the skills, expertise, and creativity our employees bring to work every day. We work hard, we work safely, and we adapt. Use money wisely. We work to control costs while maintaining high standards. We invest to make our water system stronger, more flexible, and better prepared for challenges ahead. Build relationships. We recognize the power of collaboration--with customers, coworkers, and partner organizations. Our relationships guide our work. The Portland Bureau of Transportation is a community partner in shaping a livable city. We plan, build, manage, and maintain an effective and safe transportation system that provides people and businesses access and mobility. We keep Portland moving. For more information about the Portland Bureau of Transportation, please visit Transportation | Portland.gov . The Portland Bureau of Transportation embraces diversity, models inclusivity, and promotes equity through its service delivery, internal operations, organizational culture, and in its work with partners and the community. The Bureau of Environmental Services (BES) is re-imagining the work we do to ensure it aligns with Our Values: We implement equity in our workplace, business practices, and service delivery. We value our customers and partners. We carefully manage our watersheds, wastewater and stormwater infrastructure, and financial resources. We encourage leadership among our employees in our City and community. We support a diverse, collaborative, healthy, and engaged workforce. We urge respectful communication and transparency. We advance innovative, sustainable, and resilient solutions. BES is now hiring talented individuals from diverse backgrounds seeking opportunities to collaborate, innovate and invest in their futures. To learn more about the work we do at BES, click on the link: www.portlandoregon.gov/bes/ Our BES 10-Year Strategic Plan can be found here: https://www.portlandoregon.gov/bes/75720 Questions? Anna Morgan, Senior Recruiter Anna.Morgan@portlandoregon.gov To Qualify Applicants should specifically address and demonstrate in their resume and answers to supplemental questions how their education, training, and/or experience meet each of the following minimum qualifications: 1. Experience designing or reviewing civil improvements and managing or supporting construction including reviewing plans. 2. Experience in project management, construction management, utility coordination, or surveying. 3. Knowledge of project planning, organization principles, budgeting, scheduling, and cost control. 4. Knowledge of local, state, and or federal permitting processes, how to use, interpret, and follow code requirements. 5. Ability to interact effectively on diverse project teams and with stakeholders. 6. Ability to effectively communicate technical information both verbally and in writing. Applicant must also possess: An Engineer-In-Training Certification: passed the State Fundamentals of Engineering (FE) examination at time of hire. A valid state driver's license and acceptable driving record at the time of hire The Recruitment Process STEP 1: Apply online between March 25, 2024 - July 15, 2024 Required Application Materials: Resume Answer the Supplemental Questions (click on the Questions tab to preview the questions) Optional Application Materials: Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.) Application Tips: The City of Portland has How to Apply Videos and offers How to Apply Classes once per month. If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement. Your responses to the supplemental questions should include details describing your education, training, and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Your resume should support the details described in your responses to the supplemental questions. Salary Range/Equity Pay Analysis : Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. Do not attach materials not requested. All completed applications for this position must be submitted no later than the closing date and time of this recruitment. All applications must be submitted via the City's online application process. E-mailed and/or faxed applications will not be accepted. Step 2: Minimum Qualification Evaluation: Every 2 - 3 weeks beginning April 22, 2024 An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%. Your resume and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required before the establishment of the eligible list and/or final selection. Step 3: Establishment of Eligible List: Every 2-3 weeks beginning April 29, 2024 Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. Step 4: Selection (Interview): TBD The hiring bureau will review and select candidates to interview. Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list. Step 5: Offer of Employment: TBD Step 6: Start Date: TBD A start date will be determined after all conditions of employment have been met. *Timeline is approximate and subject to change* Additional Information Click here for additional information regarding the following: Veteran Preference ADA, Pregnancy, and Religious Accommodations Work Status Equal Employment Opportunity An Equal Opportunity / Affirmative Action Employer A Career with the City of Portland offers many Employee Benefits We offer a comprehensive benefits package, including but not limited to Health Care (Medical, Vision and Dental) Carrot Fertility Wellness Benefits Life Insurance Short- and Long-term disability coverage to eligible employees and their families. Employee Assistance Plan Flexible Spending Accounts Retirement Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer Family Medical Leave City Paid Parental Leave AND SO MANY MORE! Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers . Closing Date/Time: 7/15/2024 11:59 PM Pacific
Mar 26, 2024
Full Time
The Position Job Appointment: Regular Fulltime. Work Schedule: Five8-hour shifts Monday - Friday OrFour ten-hour shifts Monday-Thursday or Tuesday - Friday; Depends on the bureau and the position. Work Location: Varies. Most positions are hybrid. In-person work to be conducted at locations listed below. Remote work must be performed within Oregon or Washington. For more information, click here . Benefit: Please check our benefits tab for an overview of benefits for this position Union Representation: This classification is represented by PROTEC 17. If you are a PTE17 represented employee, see labor agreement for additional information or talk to your union representative. Number of Vacancies: See information below. Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to complete a work history form and submit responses to Supplemental Questions. Are you an engineering professional looking to go to the next level or a change of scenery? Continue your engineering career as a Senior Engineering Associate with the City of Portland! Enjoy the ability to have work life balance while also being challenged to perform intermediate to complex engineering and project management work. Senior Engineering Associates work involves applying advanced technical engineering knowledge to the solution of municipal engineering challenges in the planning, design, construction management and maintenance, and review of impacts to the City's infrastructure. Be a part of improving and making our city better! What you’ll get to do: Plan , design, construction, design review or permitting plan review for water infrastructure projects ranging from valve replacements, regulators, mains, tanks, reservoirs, and pump stations. Lead and work on the design of street, sidewalk, ADA ramps, and pedestrian crossing improvement projects including the preparation of plans, specifications, and estimate (PS&E). Collaborate with project partners to resolve design and construction issues through innovative and equitable solutions to benefit the communities we serve. Review design, construction, and utility plans for conformance with City standards, policy, and service rules Respond to constituents and property owners’ inquiries relating to design and construction of CIP projects. Monitor and review progress of development Capital Improvement Plans (CIP), Local Improvement District (LID), and Federal-aid projects. Assist with development and review of design standards and participate in technical review committees. Investigate requests and explain findings to community members, property owners, State and developers, other local jurisdictions. Provide technical guidance, assistance, and training to professional and technical staff Apply advanced technical engineering knowledge to the solution of municipal engineering problems in the planning, design, construction, and maintenance of the City's infrastructure Manage several projects that may have competing deadlines and varying priorities with available support and resources. Perform tasks independently but under the supervision of a professional engineer Who you are: Innovative : You have an aptitude for continuous improvement and can excel in working in changing work environments. You’ve demonstrated the ability to remain flexible, agile, and calm in a high paced environment that relies on quick and stable decision making Problem Solver : You can identify problems early and value collaboration. You utilize active listening and effective communication and facilitation skills in working with others to find resolutions Project Manager : You have knowledge of project management principles and can support, lead, and review various operational projects that support the Group Director’s and bureau initiatives. These projects may vary greatly in scope but are centered on public improvements Authentic : Effective in a professional, diverse, multi-cultural environment. You treat customers, co-workers and employees with respect and are accountable Results Driven : This position is high paced, dynamic and requires a candidate who can take charge, bring focus, and finish tasks in a timely, accurate and professional manner Dedicated : Have a passion for public service and hold a high level of pride in making sure that projects, tasks, and emergencies are effectively and efficiently completed Organized : Able to work on a multitude of tasks and understand/respond to various situations in a fast-paced, dynamic work environment Position Summary: The following bureaus and departments have immediate hiring needs: Portland Water Bureau vacancy #1 Work Location: 1120 SW 5th Ave, Portland, OR 97204 The Senior Engineering Associate (SEA) position will work in the Engineering Services Group doing a variety of tasks. Work includes project planning, design, construction, design review or permitting plan review for water infrastructure projects ranging from valve replacements, regulators, mains, tanks, reservoirs, and pump stations. A Senior Engineering Associate works closely with profession engineers’ complete projects. SEA positions support the other work groups including M&C, Operations, and Resource Protection. The ideal candidate will have prior experience with water systems and be a strong communicator. This position plays key roles in the engineering section completing capital projects to maintain and improve the City’s drinking water system. There is opportunity for interesting and challenging work and in helping to develop and evolve the culture and direction of the section. Portland Water Bureau Vacancy #2 Work Location: 1900 SW 4th Ave, Portland, OR 97201 The Senior Engineering Associate (SEA) position will represent the Portland Water Bureau within the City of Portland’s permit review program for development permit applications to connect property development to Portland’s potable water system. The candidate will work closely with applicants, professional engineers, other City bureaus, such as Development Services, Transportation, Parks, and Environmental services to ensure the City can serve developing properties with potable water. The ideal candidate will have prior experience with potable water systems, development plan review and be a strong communicator. Portland Bureau Of Transportation Vacancy #1 Work Location: 1120 SW Fifth Avenue, Portland, OR 97204 This position will be within the Engineering Services Group of PBOT and will work within the Civil Engineering and Drafting Division. The position will be responsible for completing the design, review, and construction of capital improvement projects. The primary duties include working on a capital improvement project team under the supervision of the engineer of record during the design stage and will be responsible for completion of the civil engineering components and preparation of the Plans, Specifications, and Estimates. We have an immediate need for talent on our QuickBuild project team, which is responsible for addressing critical safety needs with total project schedules of approximately nine months. Secondary responsibilities include functioning as the Owner’s Representative during the construction stage. Portland Bureau Of Transportation Vacancy #2 Work Location: 1120 SW Fifth Avenue, Portland, OR 97204 The Senior Engineering Associate (SEA) position will work in the ADA Ramp Crew (ARC) Group doing a variety of task including project planning, design, construction management, design review consultant designs. A Senior Engineering Associate works mostly independently but closely with professional engineers. The ideal candidate will have prior experience in ADA ramp design and be a strong communicator. The following bureau is not hiring currently, but may hire in the near future: Bureau of Environmental Services The Bureau of Environmental Services hires Senior Engineering Associate - Civil positions in a variety of divisions, including Treatment and Pumping Systems and Risk Assessment. Some of their programs include Pumping System Improvement Program, Wastewater Treatment Design program. While this bureau is not currently hiring for this role, they may be hiring in the future. About the bureaus: The Portland Water Bureau's 600 employees work together to serve almost a million people in the Portland area. The Water Bureau values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public. Our mission: We serve excellent water every minute of every day. Our vision: The water our community loves is safe and abundant for generations to come. Our equity commitment: We work to uproot systemic inequities and their impacts on our employees and the people we serve. We commit to the difficult-and essential-work of transforming Water Bureau policies, practices, and culture to better serve historically and currently oppressed communities. Our values: Honor our responsibility . We take part in a long legacy of careful stewardship of natural resources, infrastructure, and public trust. We never forget that water is essential. Serve our community. We know people depend on us. We are dedicated to listening, communicating, and acting with compassion. Work well. Our strength lies in the skills, expertise, and creativity our employees bring to work every day. We work hard, we work safely, and we adapt. Use money wisely. We work to control costs while maintaining high standards. We invest to make our water system stronger, more flexible, and better prepared for challenges ahead. Build relationships. We recognize the power of collaboration--with customers, coworkers, and partner organizations. Our relationships guide our work. The Portland Bureau of Transportation is a community partner in shaping a livable city. We plan, build, manage, and maintain an effective and safe transportation system that provides people and businesses access and mobility. We keep Portland moving. For more information about the Portland Bureau of Transportation, please visit Transportation | Portland.gov . The Portland Bureau of Transportation embraces diversity, models inclusivity, and promotes equity through its service delivery, internal operations, organizational culture, and in its work with partners and the community. The Bureau of Environmental Services (BES) is re-imagining the work we do to ensure it aligns with Our Values: We implement equity in our workplace, business practices, and service delivery. We value our customers and partners. We carefully manage our watersheds, wastewater and stormwater infrastructure, and financial resources. We encourage leadership among our employees in our City and community. We support a diverse, collaborative, healthy, and engaged workforce. We urge respectful communication and transparency. We advance innovative, sustainable, and resilient solutions. BES is now hiring talented individuals from diverse backgrounds seeking opportunities to collaborate, innovate and invest in their futures. To learn more about the work we do at BES, click on the link: www.portlandoregon.gov/bes/ Our BES 10-Year Strategic Plan can be found here: https://www.portlandoregon.gov/bes/75720 Questions? Anna Morgan, Senior Recruiter Anna.Morgan@portlandoregon.gov To Qualify Applicants should specifically address and demonstrate in their resume and answers to supplemental questions how their education, training, and/or experience meet each of the following minimum qualifications: 1. Experience designing or reviewing civil improvements and managing or supporting construction including reviewing plans. 2. Experience in project management, construction management, utility coordination, or surveying. 3. Knowledge of project planning, organization principles, budgeting, scheduling, and cost control. 4. Knowledge of local, state, and or federal permitting processes, how to use, interpret, and follow code requirements. 5. Ability to interact effectively on diverse project teams and with stakeholders. 6. Ability to effectively communicate technical information both verbally and in writing. Applicant must also possess: An Engineer-In-Training Certification: passed the State Fundamentals of Engineering (FE) examination at time of hire. A valid state driver's license and acceptable driving record at the time of hire The Recruitment Process STEP 1: Apply online between March 25, 2024 - July 15, 2024 Required Application Materials: Resume Answer the Supplemental Questions (click on the Questions tab to preview the questions) Optional Application Materials: Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.) Application Tips: The City of Portland has How to Apply Videos and offers How to Apply Classes once per month. If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement. Your responses to the supplemental questions should include details describing your education, training, and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Your resume should support the details described in your responses to the supplemental questions. Salary Range/Equity Pay Analysis : Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. Do not attach materials not requested. All completed applications for this position must be submitted no later than the closing date and time of this recruitment. All applications must be submitted via the City's online application process. E-mailed and/or faxed applications will not be accepted. Step 2: Minimum Qualification Evaluation: Every 2 - 3 weeks beginning April 22, 2024 An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%. Your resume and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required before the establishment of the eligible list and/or final selection. Step 3: Establishment of Eligible List: Every 2-3 weeks beginning April 29, 2024 Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. Step 4: Selection (Interview): TBD The hiring bureau will review and select candidates to interview. Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list. Step 5: Offer of Employment: TBD Step 6: Start Date: TBD A start date will be determined after all conditions of employment have been met. *Timeline is approximate and subject to change* Additional Information Click here for additional information regarding the following: Veteran Preference ADA, Pregnancy, and Religious Accommodations Work Status Equal Employment Opportunity An Equal Opportunity / Affirmative Action Employer A Career with the City of Portland offers many Employee Benefits We offer a comprehensive benefits package, including but not limited to Health Care (Medical, Vision and Dental) Carrot Fertility Wellness Benefits Life Insurance Short- and Long-term disability coverage to eligible employees and their families. Employee Assistance Plan Flexible Spending Accounts Retirement Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer Family Medical Leave City Paid Parental Leave AND SO MANY MORE! Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers . Closing Date/Time: 7/15/2024 11:59 PM Pacific
COUNTY OF LAKE, CA
Lake County, California, United States
General Recruitment Information Recruitments for County positions are typically conducted to establish eligibility lists to fill countywide vacancies that occur during the active status of those lists (approximately 3 -12 months). Any person on a promotional eligibility list will be considered first by the hiring department(s) before persons on an open eligibility list. The County of Lake only accepts applications for permanent positions when actively recruiting. Only online applications are accepted. It is the responsibility of each applicant to review the full job description and requirements. The County is an Equal Opportunity-Affirmative Action Employer. Veteran's Preference. To apply for County examinations - All applications for County examinations must be submitted through the County's online application system. A completed Supplemental Questionnaire must be submitted with each online application. All permanent County recruitments will be posted at www.co.lake.ca.us with a link to the online application. The County of Lake reserves the right to limit the number of applications that will be accepted for any open recruitment, and any such limit will be included on the job posting. When a limit is posted, the recruitment is subject to close at any time prior to the final filing date. Completed online application packets must be submitted by the close of business on the date that the recruitment closes . All relevant experience must be included on the application to be considered - resumes and other attached documents will not be used to qualify an applicant. Relevant experience and/or education may be substituted at a ratio of 2 to 1 for the purpose of meeting minimum qualifications and applicants should contact the Human Resources department for details. Important Notice - The provisions listed on job postings, job descriptions, or other recruitment materials do not constitute an expressed or implied contract. Benefits may vary between bargaining units. Any provisions contained within job postings, job descriptions or other recruitment material may be modified or revoked without notice. All County of Lake applicants who are given a conditional employment offer must comply with the County's pre-employment medical review program before they may be appointed to the County position. Additional Information This recruitment will stay open until the position is filled. Minimum Qualifications DEPUTY DISTRICT ATTORNEY I Licensing and Certifications: Possession of, or ability to obtain, an appropriate valid California Driver's License. Possession of an active membership in good standing with the State Bar of California. Education and Experience: Completion of requisite legal training and eligibility for membership in the State Bar of California. DEPUTY DISTRICT ATTORNEY II Licensing and Certifications: Possession of, or ability to obtain, an appropriate valid California Driver's License. Possession of an active membership in good standing with the State Bar of California. Education and Experience: One (1) year of full-time professional experience in performing criminal law work comparable to that of a Deputy District Attorney I with the County of Lake. DEPUTY DISTRICT ATTORNEY III Licensing and Certifications: Possession of, or ability to obtain, an appropriate valid California Driver's License. Possession of an active membership in good standing with the State Bar of California. Education and Experience: One (1) year of full-time professional experience in performing criminal law work comparable to that of a Deputy District Attorney II with the County of Lake. DEPUTY DISTRICT ATTORNEY SENIOR Licensing and Certifications: Possession of, or ability to obtain, an appropriate valid California Driver's License. Possession of an active membership in good standing with the State Bar of California. Education and Experience: Eighteen (18) months of full-time professional experience in performing criminal law work comparable to that of a Deputy District Attorney III with the County of Lake. Job Description DEPUTY DISTRICT ATTORNEY I DEFINITION Under direct supervision, performs professional criminal legal work and legal research; represents the District Attorney’s Office on legal assignments; and performs related duties as assigned. DISTINGUISHING CHARACTERISTICS This is the trainee and entry level classification in the professional Deputy District Attorney series. Incumbents are expected to perform professional legal work (such as perform misdemeanors and less complex felony case management and prosecution) and research with guidance and supervision from more experienced staff. This class differs from Deputy District Attorney II in that Deputy District Attorney II is the first experienced working level with incumbents performing a broader range of legal work under less supervision. Positions in the Deputy District Attorney series are flexibly staffed. Incumbents may advance to the higher classifications after gaining the knowledge, skill, experience, licenses, and certifications which meet the qualifications for and demonstrating the ability to perform the work of the higher-level class. SUPERVISION RECEIVED AND EXERCISED Receives direct supervision from the Deputy District Attorney or District Attorney. Exercises no supervision over staff. EXAMPLES OF ESSENTIAL DUTIES Class specifications are intended to present a descriptive list of the scope of duties performed by employees in this class and are not intended to reflect all duties performed within the job. Performs professional legal assignments and research. Performs criminal prosecutions for misdemeanors. Receives and reviews complaints, examining evidence, interviewing witnesses, investigating crime scenes, and reviewing police reports to determine if criminal prosecution is warranted. Authorizes and drafts criminal complaints, information, and other legal documents to support criminal prosecutions. Conducts pleadings, arraignments, pre-trial agreements, and other aspects of trial work; appears in court, preparing and presenting cases at trials; and analyzes the facts of cases and legal precedents for motions, stipulations, or waivers. Confers with judges and/or opposition attorneys regarding modifications, withdrawing charges, and changing charges. Negotiates case settlements. Provides briefings and oral arguments. Anticipates and prepares for legal reasoning of opposition attorneys. Drafts jury instructions. Presents opening statements; interrogates and cross examines witnesses; argues points of law; and presents final arguments and summations. Reviews court records, analyzes evidence, and prepares appellate briefs. Works with local law enforcement agencies on cases. Performs related duties as assigned. MINIMUM QUALIFICATIONS Knowledge of: Applicable state and federal laws, criminal law, constitutional law, and provisions affecting the prosecution of alleged criminals. Judicial procedures and the rules of evidence. Legal research methods. Pleadings procedures. Appellate court procedures. Interviewing techniques. Customer service principles and techniques. Written and oral communications skills. Proper English spelling, grammar, and punctuation. Computers and software programs (e.g., Microsoft software applications) to conduct research, assess information, and/or prepare documentation. Principles and techniques for working with groups and fostering effective team interaction. Ability to: Perform professional legal and legal research work. Analyze facts and apply legal precedents and principles to assigned cases. Prepare and present cases at all levels of the court system. Present statements of fact, law, and argument clearly and logically. Perform legal research. Conduct effective negotiations. Interview and prepare witnesses for testimony. Prepare and present a variety of special reports. Effectively represent the District Attorney’s Office with the public, courts, law enforcement agencies, and other government jurisdictions. Regularly work well under pressure, meeting multiple and sometimes conflicting deadlines. Communicate clearly and concisely, both orally and in writing. Utilize a computer, relevant software applications, and/or other equipment as assigned to perform a variety of work tasks. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Licensing and Certifications: Possession of, or ability to obtain, an appropriate valid California Driver's License. Possession of an active membership in good standing with the State Bar of California. Education and Experience: Completion of requisite legal training and eligibility for membership in the State Bar of California. DEPUTY DISTRICT ATTORNEY II DEFINITION Under direct supervision, performs a variety of professional criminal legal work and legal research; represents the District Attorney’s Office on a variety of legal assignments; plans and coordinates investigation for the prosecution of legal cases; and performs related duties as assigned. DISTINGUISHING CHARACTERISTICS This is the experienced working level classification in the professional Deputy District Attorney series. Incumbents are expected to perform professional legal work and research with minimal guidance and supervision. This class is distinguished from Deputy District Attorney I in that the latter is the entry and training level with incumbents performing a narrower range of legal work under closer supervision. This class is further distinguished from Deputy District Attorney III in that the latter is the advanced journey level with incumbents performing a broader range of the more complex legal and trial work. SUPERVISION RECEIVED AND EXERCISED Receives direct supervision from the Chief Deputy District Attorney or District Attorney. Exercises no supervision over staff. May provide lead direction to incumbents in the class series and for legal support staff. EXAMPLES OF ESSENTIAL DUTIES Class specifications are intended to present a descriptive list of the scope of duties performed by employees in this class and are not intended to reflect all duties performed within the job. Performs professional legal assignments and research. Performs criminal prosecutions for misdemeanors and felonies. Receives and reviews complaints, examining evidence, interviewing witnesses, investigating crime scenes, and reviewing police reports to determine if criminal prosecution is warranted. Authorizes and drafts criminal complaints, information, and other legal documents to support criminal prosecutions. Conducts pleadings, arraignments, pre-trial agreements, and other aspects of trial work; appears in court, preparing and presenting cases at trials, and analyzes the facts of cases and legal precedents for motions, stipulations, or waivers. Confers with judges and/or opposition attorneys regarding modifications, withdrawing charges, and changing charges. Negotiates case settlements. Provides briefings and oral arguments. Anticipates and prepares for legal reasoning of opposition attorneys. Drafts jury instructions. Presents opening statements; interrogates and cross examines witnesses; argues points of law; and presents final arguments and summations. Reviews court records, analyzes evidence, and prepares appellate briefs. Works with local law enforcement agencies on cases. Plans and coordinates investigations for gathering and preparing evidence for criminal cases. Performs related duties as assigned. MINIMUM QUALIFICATIONS Knowledge of: Applicable state and federal laws, criminal law, constitutional law, and provisions affecting the prosecution of alleged criminals. Judicial procedures and the rules of evidence. Legal research methods. Interviewing techniques. Pleadings procedures. Appellate court procedures. Customer service principles and techniques. Written and oral communications skills. Proper English spelling, grammar, and punctuation. Computers and software programs (e.g., Microsoft software applications) to conduct research, assess information, and/or prepare documentation. Principles and techniques for working with groups and fostering effective team interaction. Ability to: Perform professional legal and legal research work. Analyze facts and apply legal precedents and principles to assigned cases. Prepare and present cases at all levels of the court system. Present statements of fact, law, and argument clearly and logically. Perform legal research. Conduct effective negotiations. Interview and prepare witnesses for testimony. Prepare and present a variety of special reports. Effectively represent the District Attorney’s Office with the public, courts, law enforcement agencies, and other government jurisdictions. Regularly work well under pressure, meeting multiple and sometimes conflicting deadlines. Communicate clearly and concisely, both orally and in writing. Utilize a computer, relevant software applications, and/or other equipment as assigned to perform a variety of work tasks. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Licensing and Certifications: Possession of, or ability to obtain, an appropriate valid California Driver's License. Possession of an active membership in good standing with the State Bar of California. Education and Experience: One (1) year of full-time professional experience in performing criminal law work comparable to that of a Deputy District Attorney I with the County of Lake. DEPUTY DISTRICT ATTORNEY III DEFINITION Under direct supervision, performs a variety of professional criminal legal work and legal research; represents the District Attorney’s Office on a variety of legal assignments; plans and coordinates investigation for the prosecution of legal cases; and performs related duties as assigned. DISTINGUISHING CHARACTERISTICS This is the advanced journey level classification in the professional Deputy District Attorney series. Incumbents are expected to perform professional legal work and research with minimal guidance and supervision. This class is distinguished from Deputy District Attorney II in that the latter is the experienced working level with incumbents performing professional range of legal work under closer supervision. This class is further distinguished from Deputy District Attorney Senior in that the latter is the highest professional level with incumbents performing the more complex legal and trial work with minimal guidance and supervision. SUPERVISION RECEIVED AND EXERCISED Receives direct supervision from the Chief Deputy District Attorney or District Attorney. Exercises no supervision over staff. May provide lead direction to incumbents in the class series and for legal support staff. EXAMPLES OF ESSENTIAL DUTIES Class specifications are intended to present a descriptive list of the scope of duties performed by employees in this class and are not intended to reflect all duties performed within the job. Performs professional legal assignments and research. Performs criminal prosecutions for misdemeanors and felonies. Receives and reviews complaints, examining evidence, interviewing witnesses, investigating crime scenes, and reviewing police reports to determine if criminal prosecution is warranted. Authorizes and drafts criminal complaints, information, and other legal documents to support criminal prosecutions. Conducts pleadings, arraignments, pre-trial agreements, and other aspects of trial work; appears in court, preparing and presenting cases at trials, and analyzes the facts of cases and legal precedents for motions, stipulations, or waivers. Confers with judges and/or opposition attorneys regarding modifications, withdrawing charges, and changing charges. Negotiates case settlements. Provides briefings and oral arguments. Anticipates and prepares for legal reasoning of opposition attorneys. Drafts jury instructions. Presents opening statements; interrogates and cross examines witnesses; argues points of law; and presents final arguments and summations. Reviews court records, analyzes evidence, and prepares appellate briefs. Works with local law enforcement agencies on cases. Plans and coordinates investigations for gathering and preparing evidence for criminal cases. Performs related duties as assigned. MINIMUM QUALIFICATIONS Knowledge of: Applicable state and federal laws, criminal law, constitutional law, and provisions affecting the prosecution of alleged criminals. Judicial procedures and the rules of evidence. Legal research methods. Interviewing techniques. Pleadings procedures. Appellate court procedures. Customer service principles and techniques. Written and oral communications skills. Proper English spelling, grammar, and punctuation. Computers and software programs (e.g., Microsoft software applications) to conduct research, assess information, and/or prepare documentation. Principles and techniques for working with groups and fostering effective team interaction. Ability to: Perform professional legal and legal research work. Analyze facts and apply legal precedents and principles to assigned cases. Prepare and present cases at all levels of the court system. Present statements of fact, law, and argument clearly and logically. Perform legal research. Conduct effective negotiations. Interview and prepare witnesses for testimony. Prepare and present a variety of special reports. Effectively represent the District Attorney’s Office with the public, courts, law enforcement agencies, and other government jurisdictions. Regularly work well under pressure, meeting multiple and sometimes conflicting deadlines. Communicate clearly and concisely, both orally and in writing. Utilize a computer, relevant software applications, and/or other equipment as assigned to perform a variety of work tasks. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Licensing and Certifications: Possession of, or ability to obtain, an appropriate valid California Driver's License. Possession of an active membership in good standing with the State Bar of California. Education and Experience: One (1) year of full-time professional experience in performing criminal law work comparable to that of a Deputy District Attorney II with the County of Lake. DEPUTY DISTRICT ATTORNEY, SENIOR DEFINITION Under general direction, performs a variety of the most complex professional legal work and legal research; represents the District Attorney’s Office on assigned cases; plans and coordinates investigations for the prosecution of legal cases; performs specialized legal work; provides lead direction and work coordination for other professional legal staff; and performs related duties as assigned. DISTINGUISHING CHARACTERISTICS This is the highest level in the professional Deputy District Attorney series. Incumbents are expected to perform the most complex professional legal work and research with minimal guidance and supervision. In addition, incumbents may have lead and training duties for less experienced Deputy District Attorneys, as well as specialized legal assignments. This class differs from Deputy District Attorney III in that Deputy District Attorney Senior is the advanced journey level with incumbents normally not assigned the lead/training responsibilities or the same degree of specialized legal work. SUPERVISION RECEIVED AND EXERCISED Receives direct supervision from the Chief Deputy District Attorney or District Attorney. Incumbents may provide work direction and coordination for professional legal staff and legal support staff, as well as exercise administrative responsibility for a specialty area of legal services. EXAMPLES OF ESSENTIAL DUTIES Class specifications are intended to present a descriptive list of the scope of duties performed by employees in this class and are not intended to reflect all duties performed within the job. Performs a variety of the most complex professional legal assignments and research. Assigned responsibility for an area of specialized legal services. Performs a variety of criminal prosecutions. Receives and reviews complaints, examining evidence, interviewing witnesses, investigating crime scenes, and reviewing police reports to determine if criminal prosecution is warranted. Authorizes and drafts criminal complaints and other legal documents to support criminal prosecutions. Conducts pleadings, arraignments, pre-trial agreements, and other aspects of trial work. Appears in court, preparing and presenting cases at preliminary hearings, trials, and Grand Jury proceedings. Analyzes the facts of cases and legal precedents for preliminary hearing motions, stipulations, or waivers. Confers with judges and/or opposition attorneys regarding modifications, withdrawing charges, and changing charges. Negotiates case settlements. Provides briefings and oral arguments. Anticipates and prepares for legal reasoning of opposition attorneys. Drafts jury instructions. Presents opening statements. Interrogates and cross examines witnesses. Argues points of law. Presents final arguments and summations. Reviews court records, analyzes evidence, and prepares appellate briefs. Works with local law enforcement agencies on cases. Plans and coordinates investigations for gathering and preparing evidence for criminal cases as assigned. Provides lead direction and work coordination for other professional legal staff. Assigned to act on behalf of the District Attorney in the District Attorney’s and Chief Deputy District Attorney’s absence. Performs related duties as assigned. MINIMUM QUALIFICATIONS Knowledge of: Principles of Criminal, Constitutional, Civil, and Administrative Law. California codes and statutes applicable to criminal law. Judicial procedures and the rules of evidence. Legal research methods. Interviewing techniques. Computers and software used in professional legal work. Principles of lead direction and training concepts. Ability to: Provide lead direction and training to less experienced professional legal staff. Perform professional legal and legal research work. Perform specialized legal work, based on in-depth knowledge of a specialty area and specific work experience. Maintain administrative responsibility for an assigned area of legal services. Analyze facts and apply legal precedents and principles to assigned cases. Prepare and present cases at all levels of the court system. Communicate effectively both orally and in writing. Prepare and present a variety of special reports. Operate a computer and use appropriate software in the performance of professional legal work. Effectively represent the District Attorney’s Office with the public, courts, law enforcement agencies and other government jurisdictions. Regularly work well under pressure, meeting multiple and sometimes conflicting deadlines. Constantly demonstrate cooperative behavior with colleagues, supervisors, and customers/clients. Licensing and Certifications: Possession of, or ability to obtain, an appropriate valid California Driver's License. Possession of an active membership in good standing with the State Bar of California. Education and Experience: Eighteen (18) months of full-time professional experience in performing criminal law work comparable to that of a Deputy District Attorney III with the County of Lake. WORKING CONDITIONS, ADA, AND OTHER REQUIREMENTS The County of Lake is an equal opportunity employer and will comply with its obligations under the law to provide equal employment opportunities to qualified individuals with disabilities. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Incumbents generally work partially in an office environment with moderate noise levels and controlled temperature conditions and partially in the field. As such, incumbents may have occasional exposure to loud noise levels, cold and hot temperatures, inclement weather conditions, and direct exposure to hazardous physical conditions. Incumbents may also be subject to clients or members of the public afflicted with behavioral disorders or who are under emotionally stressful conditions. Positions in this class typically require: sitting, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, talking, hearing, seeing, and repetitive motions Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Light Work: Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for light work. Positions in this class may require local and statewide travel as necessary. A successful candidate will be required to submit to and pass a background check prior to the appointment. Depending upon the position and/or assigned department, the background check may include but is not limited to civil and criminal history check, reference check, Live Scan, and/or credit check (as allowed under state law). Incumbents in this position may not have any drug or alcohol related felony convictions. Disaster Service Workers: As members of the County of Lake Emergency Services Organization, all Lake County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to perform certain emergency services at the direction of the department and / or County. The contents of this class specification shall not be construed to constitute any expressed or implied warranty or guarantee, nor shall it constitute a contract of employment. The County of Lake assumes no responsibility beyond the general accuracy of the document, nor does it assume responsibility for any errors or omissions in the information contained herein. The contents of this specification may be modified or revoked without notice. Terms and conditions of employment are determined through a “meet and confer” process and are subject to the Memorandum of Understanding currently in effect. RETIREMENT - County employees are members of the California Public Employee Retirement system (CalPERS).CalPERS provides a defined benefit pension at retirement for County employees.The pension formulas and employee contribution amounts may vary by bargaining unit, date of hire, prior qualifying service, and classification. Please contact Human Resources for more information. HEALTH AND INSURANCE BENEFITS - Medical, dental, hospital, vision, life and disability coverage is available to employees and their dependents. The County contributes $1,500 of the monthly premiums for the insurance plan options. VACATION ACCRUAL may be adjusted for current city or county government employees. VACATION - 80 hours per year during the first five years of service, 120 hours per year after five years, and additional accruals based on years of service beyond fifteen years. Pro-rated for part-time employees. SICK LEAVE - Accrues at a rate of 96 hours per year. Pro-rated for part-time employees. HOLIDAYS - An average of twelve paid 8-hour holidays per year. Pro-rated for part-time employees. SALARY - Lake County has an adopted salary schedule. The salary range for most classifications is in five increments with a provision for longevity increases. Appointments are normally made at the first step of the salary range. SOCIAL SECURITY - County employees participate in Social Security. CALIFORNIA STATE DISABILITY INSURANCE - SDI is available to some County employees. DEFERRED COMPENSATION PLANS and CREDIT UNION MEMBERSHIPS are available to County employees. Closing Date/Time: Continuous
Mar 08, 2024
Full Time
General Recruitment Information Recruitments for County positions are typically conducted to establish eligibility lists to fill countywide vacancies that occur during the active status of those lists (approximately 3 -12 months). Any person on a promotional eligibility list will be considered first by the hiring department(s) before persons on an open eligibility list. The County of Lake only accepts applications for permanent positions when actively recruiting. Only online applications are accepted. It is the responsibility of each applicant to review the full job description and requirements. The County is an Equal Opportunity-Affirmative Action Employer. Veteran's Preference. To apply for County examinations - All applications for County examinations must be submitted through the County's online application system. A completed Supplemental Questionnaire must be submitted with each online application. All permanent County recruitments will be posted at www.co.lake.ca.us with a link to the online application. The County of Lake reserves the right to limit the number of applications that will be accepted for any open recruitment, and any such limit will be included on the job posting. When a limit is posted, the recruitment is subject to close at any time prior to the final filing date. Completed online application packets must be submitted by the close of business on the date that the recruitment closes . All relevant experience must be included on the application to be considered - resumes and other attached documents will not be used to qualify an applicant. Relevant experience and/or education may be substituted at a ratio of 2 to 1 for the purpose of meeting minimum qualifications and applicants should contact the Human Resources department for details. Important Notice - The provisions listed on job postings, job descriptions, or other recruitment materials do not constitute an expressed or implied contract. Benefits may vary between bargaining units. Any provisions contained within job postings, job descriptions or other recruitment material may be modified or revoked without notice. All County of Lake applicants who are given a conditional employment offer must comply with the County's pre-employment medical review program before they may be appointed to the County position. Additional Information This recruitment will stay open until the position is filled. Minimum Qualifications DEPUTY DISTRICT ATTORNEY I Licensing and Certifications: Possession of, or ability to obtain, an appropriate valid California Driver's License. Possession of an active membership in good standing with the State Bar of California. Education and Experience: Completion of requisite legal training and eligibility for membership in the State Bar of California. DEPUTY DISTRICT ATTORNEY II Licensing and Certifications: Possession of, or ability to obtain, an appropriate valid California Driver's License. Possession of an active membership in good standing with the State Bar of California. Education and Experience: One (1) year of full-time professional experience in performing criminal law work comparable to that of a Deputy District Attorney I with the County of Lake. DEPUTY DISTRICT ATTORNEY III Licensing and Certifications: Possession of, or ability to obtain, an appropriate valid California Driver's License. Possession of an active membership in good standing with the State Bar of California. Education and Experience: One (1) year of full-time professional experience in performing criminal law work comparable to that of a Deputy District Attorney II with the County of Lake. DEPUTY DISTRICT ATTORNEY SENIOR Licensing and Certifications: Possession of, or ability to obtain, an appropriate valid California Driver's License. Possession of an active membership in good standing with the State Bar of California. Education and Experience: Eighteen (18) months of full-time professional experience in performing criminal law work comparable to that of a Deputy District Attorney III with the County of Lake. Job Description DEPUTY DISTRICT ATTORNEY I DEFINITION Under direct supervision, performs professional criminal legal work and legal research; represents the District Attorney’s Office on legal assignments; and performs related duties as assigned. DISTINGUISHING CHARACTERISTICS This is the trainee and entry level classification in the professional Deputy District Attorney series. Incumbents are expected to perform professional legal work (such as perform misdemeanors and less complex felony case management and prosecution) and research with guidance and supervision from more experienced staff. This class differs from Deputy District Attorney II in that Deputy District Attorney II is the first experienced working level with incumbents performing a broader range of legal work under less supervision. Positions in the Deputy District Attorney series are flexibly staffed. Incumbents may advance to the higher classifications after gaining the knowledge, skill, experience, licenses, and certifications which meet the qualifications for and demonstrating the ability to perform the work of the higher-level class. SUPERVISION RECEIVED AND EXERCISED Receives direct supervision from the Deputy District Attorney or District Attorney. Exercises no supervision over staff. EXAMPLES OF ESSENTIAL DUTIES Class specifications are intended to present a descriptive list of the scope of duties performed by employees in this class and are not intended to reflect all duties performed within the job. Performs professional legal assignments and research. Performs criminal prosecutions for misdemeanors. Receives and reviews complaints, examining evidence, interviewing witnesses, investigating crime scenes, and reviewing police reports to determine if criminal prosecution is warranted. Authorizes and drafts criminal complaints, information, and other legal documents to support criminal prosecutions. Conducts pleadings, arraignments, pre-trial agreements, and other aspects of trial work; appears in court, preparing and presenting cases at trials; and analyzes the facts of cases and legal precedents for motions, stipulations, or waivers. Confers with judges and/or opposition attorneys regarding modifications, withdrawing charges, and changing charges. Negotiates case settlements. Provides briefings and oral arguments. Anticipates and prepares for legal reasoning of opposition attorneys. Drafts jury instructions. Presents opening statements; interrogates and cross examines witnesses; argues points of law; and presents final arguments and summations. Reviews court records, analyzes evidence, and prepares appellate briefs. Works with local law enforcement agencies on cases. Performs related duties as assigned. MINIMUM QUALIFICATIONS Knowledge of: Applicable state and federal laws, criminal law, constitutional law, and provisions affecting the prosecution of alleged criminals. Judicial procedures and the rules of evidence. Legal research methods. Pleadings procedures. Appellate court procedures. Interviewing techniques. Customer service principles and techniques. Written and oral communications skills. Proper English spelling, grammar, and punctuation. Computers and software programs (e.g., Microsoft software applications) to conduct research, assess information, and/or prepare documentation. Principles and techniques for working with groups and fostering effective team interaction. Ability to: Perform professional legal and legal research work. Analyze facts and apply legal precedents and principles to assigned cases. Prepare and present cases at all levels of the court system. Present statements of fact, law, and argument clearly and logically. Perform legal research. Conduct effective negotiations. Interview and prepare witnesses for testimony. Prepare and present a variety of special reports. Effectively represent the District Attorney’s Office with the public, courts, law enforcement agencies, and other government jurisdictions. Regularly work well under pressure, meeting multiple and sometimes conflicting deadlines. Communicate clearly and concisely, both orally and in writing. Utilize a computer, relevant software applications, and/or other equipment as assigned to perform a variety of work tasks. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Licensing and Certifications: Possession of, or ability to obtain, an appropriate valid California Driver's License. Possession of an active membership in good standing with the State Bar of California. Education and Experience: Completion of requisite legal training and eligibility for membership in the State Bar of California. DEPUTY DISTRICT ATTORNEY II DEFINITION Under direct supervision, performs a variety of professional criminal legal work and legal research; represents the District Attorney’s Office on a variety of legal assignments; plans and coordinates investigation for the prosecution of legal cases; and performs related duties as assigned. DISTINGUISHING CHARACTERISTICS This is the experienced working level classification in the professional Deputy District Attorney series. Incumbents are expected to perform professional legal work and research with minimal guidance and supervision. This class is distinguished from Deputy District Attorney I in that the latter is the entry and training level with incumbents performing a narrower range of legal work under closer supervision. This class is further distinguished from Deputy District Attorney III in that the latter is the advanced journey level with incumbents performing a broader range of the more complex legal and trial work. SUPERVISION RECEIVED AND EXERCISED Receives direct supervision from the Chief Deputy District Attorney or District Attorney. Exercises no supervision over staff. May provide lead direction to incumbents in the class series and for legal support staff. EXAMPLES OF ESSENTIAL DUTIES Class specifications are intended to present a descriptive list of the scope of duties performed by employees in this class and are not intended to reflect all duties performed within the job. Performs professional legal assignments and research. Performs criminal prosecutions for misdemeanors and felonies. Receives and reviews complaints, examining evidence, interviewing witnesses, investigating crime scenes, and reviewing police reports to determine if criminal prosecution is warranted. Authorizes and drafts criminal complaints, information, and other legal documents to support criminal prosecutions. Conducts pleadings, arraignments, pre-trial agreements, and other aspects of trial work; appears in court, preparing and presenting cases at trials, and analyzes the facts of cases and legal precedents for motions, stipulations, or waivers. Confers with judges and/or opposition attorneys regarding modifications, withdrawing charges, and changing charges. Negotiates case settlements. Provides briefings and oral arguments. Anticipates and prepares for legal reasoning of opposition attorneys. Drafts jury instructions. Presents opening statements; interrogates and cross examines witnesses; argues points of law; and presents final arguments and summations. Reviews court records, analyzes evidence, and prepares appellate briefs. Works with local law enforcement agencies on cases. Plans and coordinates investigations for gathering and preparing evidence for criminal cases. Performs related duties as assigned. MINIMUM QUALIFICATIONS Knowledge of: Applicable state and federal laws, criminal law, constitutional law, and provisions affecting the prosecution of alleged criminals. Judicial procedures and the rules of evidence. Legal research methods. Interviewing techniques. Pleadings procedures. Appellate court procedures. Customer service principles and techniques. Written and oral communications skills. Proper English spelling, grammar, and punctuation. Computers and software programs (e.g., Microsoft software applications) to conduct research, assess information, and/or prepare documentation. Principles and techniques for working with groups and fostering effective team interaction. Ability to: Perform professional legal and legal research work. Analyze facts and apply legal precedents and principles to assigned cases. Prepare and present cases at all levels of the court system. Present statements of fact, law, and argument clearly and logically. Perform legal research. Conduct effective negotiations. Interview and prepare witnesses for testimony. Prepare and present a variety of special reports. Effectively represent the District Attorney’s Office with the public, courts, law enforcement agencies, and other government jurisdictions. Regularly work well under pressure, meeting multiple and sometimes conflicting deadlines. Communicate clearly and concisely, both orally and in writing. Utilize a computer, relevant software applications, and/or other equipment as assigned to perform a variety of work tasks. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Licensing and Certifications: Possession of, or ability to obtain, an appropriate valid California Driver's License. Possession of an active membership in good standing with the State Bar of California. Education and Experience: One (1) year of full-time professional experience in performing criminal law work comparable to that of a Deputy District Attorney I with the County of Lake. DEPUTY DISTRICT ATTORNEY III DEFINITION Under direct supervision, performs a variety of professional criminal legal work and legal research; represents the District Attorney’s Office on a variety of legal assignments; plans and coordinates investigation for the prosecution of legal cases; and performs related duties as assigned. DISTINGUISHING CHARACTERISTICS This is the advanced journey level classification in the professional Deputy District Attorney series. Incumbents are expected to perform professional legal work and research with minimal guidance and supervision. This class is distinguished from Deputy District Attorney II in that the latter is the experienced working level with incumbents performing professional range of legal work under closer supervision. This class is further distinguished from Deputy District Attorney Senior in that the latter is the highest professional level with incumbents performing the more complex legal and trial work with minimal guidance and supervision. SUPERVISION RECEIVED AND EXERCISED Receives direct supervision from the Chief Deputy District Attorney or District Attorney. Exercises no supervision over staff. May provide lead direction to incumbents in the class series and for legal support staff. EXAMPLES OF ESSENTIAL DUTIES Class specifications are intended to present a descriptive list of the scope of duties performed by employees in this class and are not intended to reflect all duties performed within the job. Performs professional legal assignments and research. Performs criminal prosecutions for misdemeanors and felonies. Receives and reviews complaints, examining evidence, interviewing witnesses, investigating crime scenes, and reviewing police reports to determine if criminal prosecution is warranted. Authorizes and drafts criminal complaints, information, and other legal documents to support criminal prosecutions. Conducts pleadings, arraignments, pre-trial agreements, and other aspects of trial work; appears in court, preparing and presenting cases at trials, and analyzes the facts of cases and legal precedents for motions, stipulations, or waivers. Confers with judges and/or opposition attorneys regarding modifications, withdrawing charges, and changing charges. Negotiates case settlements. Provides briefings and oral arguments. Anticipates and prepares for legal reasoning of opposition attorneys. Drafts jury instructions. Presents opening statements; interrogates and cross examines witnesses; argues points of law; and presents final arguments and summations. Reviews court records, analyzes evidence, and prepares appellate briefs. Works with local law enforcement agencies on cases. Plans and coordinates investigations for gathering and preparing evidence for criminal cases. Performs related duties as assigned. MINIMUM QUALIFICATIONS Knowledge of: Applicable state and federal laws, criminal law, constitutional law, and provisions affecting the prosecution of alleged criminals. Judicial procedures and the rules of evidence. Legal research methods. Interviewing techniques. Pleadings procedures. Appellate court procedures. Customer service principles and techniques. Written and oral communications skills. Proper English spelling, grammar, and punctuation. Computers and software programs (e.g., Microsoft software applications) to conduct research, assess information, and/or prepare documentation. Principles and techniques for working with groups and fostering effective team interaction. Ability to: Perform professional legal and legal research work. Analyze facts and apply legal precedents and principles to assigned cases. Prepare and present cases at all levels of the court system. Present statements of fact, law, and argument clearly and logically. Perform legal research. Conduct effective negotiations. Interview and prepare witnesses for testimony. Prepare and present a variety of special reports. Effectively represent the District Attorney’s Office with the public, courts, law enforcement agencies, and other government jurisdictions. Regularly work well under pressure, meeting multiple and sometimes conflicting deadlines. Communicate clearly and concisely, both orally and in writing. Utilize a computer, relevant software applications, and/or other equipment as assigned to perform a variety of work tasks. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Licensing and Certifications: Possession of, or ability to obtain, an appropriate valid California Driver's License. Possession of an active membership in good standing with the State Bar of California. Education and Experience: One (1) year of full-time professional experience in performing criminal law work comparable to that of a Deputy District Attorney II with the County of Lake. DEPUTY DISTRICT ATTORNEY, SENIOR DEFINITION Under general direction, performs a variety of the most complex professional legal work and legal research; represents the District Attorney’s Office on assigned cases; plans and coordinates investigations for the prosecution of legal cases; performs specialized legal work; provides lead direction and work coordination for other professional legal staff; and performs related duties as assigned. DISTINGUISHING CHARACTERISTICS This is the highest level in the professional Deputy District Attorney series. Incumbents are expected to perform the most complex professional legal work and research with minimal guidance and supervision. In addition, incumbents may have lead and training duties for less experienced Deputy District Attorneys, as well as specialized legal assignments. This class differs from Deputy District Attorney III in that Deputy District Attorney Senior is the advanced journey level with incumbents normally not assigned the lead/training responsibilities or the same degree of specialized legal work. SUPERVISION RECEIVED AND EXERCISED Receives direct supervision from the Chief Deputy District Attorney or District Attorney. Incumbents may provide work direction and coordination for professional legal staff and legal support staff, as well as exercise administrative responsibility for a specialty area of legal services. EXAMPLES OF ESSENTIAL DUTIES Class specifications are intended to present a descriptive list of the scope of duties performed by employees in this class and are not intended to reflect all duties performed within the job. Performs a variety of the most complex professional legal assignments and research. Assigned responsibility for an area of specialized legal services. Performs a variety of criminal prosecutions. Receives and reviews complaints, examining evidence, interviewing witnesses, investigating crime scenes, and reviewing police reports to determine if criminal prosecution is warranted. Authorizes and drafts criminal complaints and other legal documents to support criminal prosecutions. Conducts pleadings, arraignments, pre-trial agreements, and other aspects of trial work. Appears in court, preparing and presenting cases at preliminary hearings, trials, and Grand Jury proceedings. Analyzes the facts of cases and legal precedents for preliminary hearing motions, stipulations, or waivers. Confers with judges and/or opposition attorneys regarding modifications, withdrawing charges, and changing charges. Negotiates case settlements. Provides briefings and oral arguments. Anticipates and prepares for legal reasoning of opposition attorneys. Drafts jury instructions. Presents opening statements. Interrogates and cross examines witnesses. Argues points of law. Presents final arguments and summations. Reviews court records, analyzes evidence, and prepares appellate briefs. Works with local law enforcement agencies on cases. Plans and coordinates investigations for gathering and preparing evidence for criminal cases as assigned. Provides lead direction and work coordination for other professional legal staff. Assigned to act on behalf of the District Attorney in the District Attorney’s and Chief Deputy District Attorney’s absence. Performs related duties as assigned. MINIMUM QUALIFICATIONS Knowledge of: Principles of Criminal, Constitutional, Civil, and Administrative Law. California codes and statutes applicable to criminal law. Judicial procedures and the rules of evidence. Legal research methods. Interviewing techniques. Computers and software used in professional legal work. Principles of lead direction and training concepts. Ability to: Provide lead direction and training to less experienced professional legal staff. Perform professional legal and legal research work. Perform specialized legal work, based on in-depth knowledge of a specialty area and specific work experience. Maintain administrative responsibility for an assigned area of legal services. Analyze facts and apply legal precedents and principles to assigned cases. Prepare and present cases at all levels of the court system. Communicate effectively both orally and in writing. Prepare and present a variety of special reports. Operate a computer and use appropriate software in the performance of professional legal work. Effectively represent the District Attorney’s Office with the public, courts, law enforcement agencies and other government jurisdictions. Regularly work well under pressure, meeting multiple and sometimes conflicting deadlines. Constantly demonstrate cooperative behavior with colleagues, supervisors, and customers/clients. Licensing and Certifications: Possession of, or ability to obtain, an appropriate valid California Driver's License. Possession of an active membership in good standing with the State Bar of California. Education and Experience: Eighteen (18) months of full-time professional experience in performing criminal law work comparable to that of a Deputy District Attorney III with the County of Lake. WORKING CONDITIONS, ADA, AND OTHER REQUIREMENTS The County of Lake is an equal opportunity employer and will comply with its obligations under the law to provide equal employment opportunities to qualified individuals with disabilities. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Incumbents generally work partially in an office environment with moderate noise levels and controlled temperature conditions and partially in the field. As such, incumbents may have occasional exposure to loud noise levels, cold and hot temperatures, inclement weather conditions, and direct exposure to hazardous physical conditions. Incumbents may also be subject to clients or members of the public afflicted with behavioral disorders or who are under emotionally stressful conditions. Positions in this class typically require: sitting, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, talking, hearing, seeing, and repetitive motions Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Light Work: Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for light work. Positions in this class may require local and statewide travel as necessary. A successful candidate will be required to submit to and pass a background check prior to the appointment. Depending upon the position and/or assigned department, the background check may include but is not limited to civil and criminal history check, reference check, Live Scan, and/or credit check (as allowed under state law). Incumbents in this position may not have any drug or alcohol related felony convictions. Disaster Service Workers: As members of the County of Lake Emergency Services Organization, all Lake County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to perform certain emergency services at the direction of the department and / or County. The contents of this class specification shall not be construed to constitute any expressed or implied warranty or guarantee, nor shall it constitute a contract of employment. The County of Lake assumes no responsibility beyond the general accuracy of the document, nor does it assume responsibility for any errors or omissions in the information contained herein. The contents of this specification may be modified or revoked without notice. Terms and conditions of employment are determined through a “meet and confer” process and are subject to the Memorandum of Understanding currently in effect. RETIREMENT - County employees are members of the California Public Employee Retirement system (CalPERS).CalPERS provides a defined benefit pension at retirement for County employees.The pension formulas and employee contribution amounts may vary by bargaining unit, date of hire, prior qualifying service, and classification. Please contact Human Resources for more information. HEALTH AND INSURANCE BENEFITS - Medical, dental, hospital, vision, life and disability coverage is available to employees and their dependents. The County contributes $1,500 of the monthly premiums for the insurance plan options. VACATION ACCRUAL may be adjusted for current city or county government employees. VACATION - 80 hours per year during the first five years of service, 120 hours per year after five years, and additional accruals based on years of service beyond fifteen years. Pro-rated for part-time employees. SICK LEAVE - Accrues at a rate of 96 hours per year. Pro-rated for part-time employees. HOLIDAYS - An average of twelve paid 8-hour holidays per year. Pro-rated for part-time employees. SALARY - Lake County has an adopted salary schedule. The salary range for most classifications is in five increments with a provision for longevity increases. Appointments are normally made at the first step of the salary range. SOCIAL SECURITY - County employees participate in Social Security. CALIFORNIA STATE DISABILITY INSURANCE - SDI is available to some County employees. DEFERRED COMPENSATION PLANS and CREDIT UNION MEMBERSHIPS are available to County employees. Closing Date/Time: Continuous
City of Huntington Beach, CA
Huntington Beach, California, United States
Description The City of Huntington Beach offers flexible schedule options, including 5/40, 9/80, and 4/10 work schedules. Additionally, the ability to participate in a pet insurance program will be available as of January 1, 2024. (Updated 12/19/23) The next review of applications is now scheduled to occur for applications received before 10:00 am on January 8, 2024 . This recruitment may close at any time after that date, once a sufficiently strong candidate pool has been established. (updated 12/19/23) NOTE: This posting is a job series in which applications will be accepted, reviewed, and considered based on the qualifications listed on the application. The candidates that meet the minimum qualifications and best meet the City's current needs will be invited to test at the appropriate job level within the series. Only ONE APPLICATION needs to be submitted to be considered for this job series. SALARY RANGE: Senior Finance Analyst : $94,151 - $126,172 annually Principal Finance Analyst : $101,953 - $136,626 annually Here in Huntington Beach, we believe passionately that the key to becoming the best beach City in the world starts and ends with finding the right people to join our team. At this time, we have an outstanding career opportunity available, as we're looking for the "right person" to serve as Senior Finance Analyst or Principal Finance Analyst with the FinanceDepartment . Finance Department The Finance Department, through its four Divisions, provides financial management, oversight, monitoring and reporting functions for the City's complex financial resources. The department accomplishes this objective by providing budgetary oversight, monitoring and preparation; purchasing and procurement expertise; accounting and financial reporting services; cashiering, accounts receivable and collections services; payroll and accounts payable services; utility billing; and business license customer service. The Position The Senior Finance Analyst performs a variety of advanced professional-level accounting, budgetary, and financial analysis and reporting related to the City's financial functions and perform a broad range of related duties. The Principal Finance Analyst performs difficult and complex professional-level financial analysis requiring advanced knowledge and competency in various financial functions such as accounting, budgeting and financial planning; supervises the activities of assigned personnel and provides responsible staff assistance to the Finance Manager or Chief Financial Officer/Assistant Chief Financial Officer. The current vacancies are in the Budget Management Division and the Accounting Services Division. The Budget Management Division is responsible for assisting the City Council and Executive Management team in managing the City's resources, developing and maintaining the City's long-range financial projections, and evaluating the fiscal impact of legislative initiatives and judicial decisions affecting the City . Accounting Services is responsible for maintaining a system of internal controls that preserves and safeguards the City's assets and implementing new accounting requirements. This Division is also responsible for serving as the audit liaison for all departments and serves as the City’s liaison for all financial audits of the City. Accounts Payable is responsible for the processing and payment of all City obligations. (Updated 11/14/23) Examples of Essential Duties Senior Finance Analyst Perform complex financial calculations and analysis; prepare comprehensive financial studies, statements, and reports Prepare and analyze a variety of financial statements, schedules, and reports; ensures that financial statements are prepared on a timely basis in accordance with related governmental accounting regulations Assist in the development of accounting and audit control methods, systems and procedures to comply with accounting procedures, laws, ordinances and regulations; coordinate the preparation of external audit materials and assists auditors in the fiscal year review Assists in establishing parameters for revenue and expenditure estimates and makes recommendations for fiscal guidelines in the budgetary process; participates in the development of schedules, formats, policies, and procedures for the annual adopted budget Assists departments with the formulation, implementation and administration of capital and operating budgets Provides direction to department staff; serves as Finance Department liaison in directing and assisting department representatives with accounting, financial reporting and budget development, administration and implementation throughout the year to ensure adherence to established budget and financial parameters Monitors and reviews financial performance of City departments and projects by conducting budgetary, variance and fund analyses and preparing reports; reviews revenue and expenditures of departmental budgets and develops mitigation plans Please click here to review the full job description. Principal Finance Analyst Performs professional tasks in support of the City’s financial management operations; prepares a variety of complex analyses involving revenue and expenditures, payroll, accounts payable, accounts receivables, budget, and treasury operations. Assigns, monitors and supervises the work of subordinate staff involved in performing accounting, budget, treasury, and financial analysis; participates in the selection and hiring of personnel; conducts performance evaluations and recommends merit step increases; assesses disciplinary action when needed; provides and/or recommends training Leads the preparation, implementation, monitoring and evaluation of capital improvement plans and budgets; monitors and updates operating and capital budget adjustments and funding changes; reviews CIP requests for financial compliance Oversees the coordination of the master fee schedule Prepares and analyzes highly complex and sensitive budget requests, policy proposals, and financial reports, including reports regarding the City’s long-term obligations, revenue forecasts and expenditure trends Assists in the preparation of a variety of complex financial analyses, forecasts, and reports, including the annual budget, Annual Comprehensive Financial Report (ACFR) and the Popular Annual Financial Report (PAFR) Develops presentations to help summarize budget results, financial reports, forecasts and trends in a comprehensive and easy-to understand format Please click here to review the full job description. Minimum Qualifications Education: A Bachelor’s degree from an accredited college or university in Accounting, Economics, Finance, Business, Public Administration or other closely related field. A Master’s degree, Certified Public Accountant (CPA), and/or Certified Government Financial Manager (CGFM) is desirable. Experience: Senior Finance Analyst : Four (4) years’ professional level experience performing complex governmental accounting, budgetary financial analysis and research including two (2) years’ related finance and/or auditing experience for a municipality or other public sector entity. Principal Finance Analyst : Four (4) years’ increasingly responsible professional level governmental financial management, accounting, budgeting or auditing experience, with an emphasis in business and revenue operations activities, including one (1) year in a senior capacity or as supervisor of professional-level finance staff for a municipality or other public sector entity. Certificates/Licenses: A valid California Class C driver license with an acceptable driving record required at time of appointment and during course of employment. Supplemental Information APPLICATION AND SELECTION PROCESS: Application Review Examination(s) - A virtual oral exam (weighted 100%) is tentatively scheduled for a date TBD (updated 11/14/23) Selection Interview Background Investigation Appointment The City of Huntington Beach offers a comprehensive benefit package to Management Employees' Organization members including: The SALARY RANGE is composed of seven steps. Merit step increases are based on satisfactory performance. PROMOTIONS within the City are based upon the merit system principles emphasizing individual ability and utilizing competitive examinations. TWELVE PAID HOLIDAYS provided per year. GENERAL LEAVE with pay of 176 hours is granted to regular employees. After four years' service additional general leave hours are earned, up to 256 hours after fifteen years' service. ADMINISTRATIVE LEAVE with pay is granted in the amount of 60 hours per calendar year. EDUCATIONAL INCENTIVE PLANS are available for eligible employees to develop their knowledge and abilities. GROUP INSURANCE PROGRAMS are available to eligible City employees. These programs include medical, dental, vision, long-term disability, life and accidental death and dismemberment insurances. FLEXIBLE SPENDING ACCOUNTS are available where employees use pre-tax salary to pay for regular child care, adult dependent care and/or medical expenses. RETIREMENT BENEFITS are provided by the California Public Employee's Retirement System. Every regular employee becomes a member immediately upon employment. Effective January 1, 2013, the Public Employees' Pension Reform Act will apply to new members of CalPERS. A new member is defined as a new hire who is brought into CalPERS membership for the first time on or after 1/1/13 and has no prior membership in a California public retirement system; is not eligible for reciprocity with another California public retirement system; or is rehired by a different CalPERS employer after a break in service of greater than six (6) months. All employees hired on or after January 1, 2013 will be subject to CalPERS membership review for applicability of PEPRA. Employees enrolled in CalPERS prior to January 1, 2013 are considered classic members. The benefit formula, final compensation period, and member contribution rate is as represented below: Classic Miscellaneous Members: Benefit Formula Miscellaneous 2.5% at age 55 Final Compensation Period 1-year Final Compensation Member Contribution Rate 9.0% of Reportable Compensation New Miscellaneous Members under PEPRA: Benefit Formula Miscellaneous 2% at age 62 Final Compensation Period 3-year Final Compensation Member Contribution Rate 8.25% of Reportable Compensation (eff. 7/1/23) DEFERRED COMPENSATION: Two voluntary deferred compensation 457 plans are available. CREDIT UNION membership is available to all City employees and provides access to low interest loans. FLEXIBLE WORK SCHEDULES: Employees will have the option of working a 5/40 or 9/80 work schedule with Supervisor and Department Head approval. Employees assigned to the Police Department shall retain the option of working the 4/10 work schedule with Supervisor and Department Head approval. In order to maintain service to the public, departmental effectiveness, productivity and/or efficiency, a Department Head may assign an employee a different work schedule that is in compliance with the requirements of FLSA with City Manager approval. NOTE: The provisions of this bulletin do not constitute a contract expressed or implied, and any provisions contained herein may be modified or revoked without notice. For a more detailed overview of the benefits, review the Memorandum of Understanding and Side Letters at: MEMORANDA OF UNDERSTANDINGS Click on the links under "Management Employees' Organization". Closing Date/Time: Continuous
Mar 08, 2024
Full Time
Description The City of Huntington Beach offers flexible schedule options, including 5/40, 9/80, and 4/10 work schedules. Additionally, the ability to participate in a pet insurance program will be available as of January 1, 2024. (Updated 12/19/23) The next review of applications is now scheduled to occur for applications received before 10:00 am on January 8, 2024 . This recruitment may close at any time after that date, once a sufficiently strong candidate pool has been established. (updated 12/19/23) NOTE: This posting is a job series in which applications will be accepted, reviewed, and considered based on the qualifications listed on the application. The candidates that meet the minimum qualifications and best meet the City's current needs will be invited to test at the appropriate job level within the series. Only ONE APPLICATION needs to be submitted to be considered for this job series. SALARY RANGE: Senior Finance Analyst : $94,151 - $126,172 annually Principal Finance Analyst : $101,953 - $136,626 annually Here in Huntington Beach, we believe passionately that the key to becoming the best beach City in the world starts and ends with finding the right people to join our team. At this time, we have an outstanding career opportunity available, as we're looking for the "right person" to serve as Senior Finance Analyst or Principal Finance Analyst with the FinanceDepartment . Finance Department The Finance Department, through its four Divisions, provides financial management, oversight, monitoring and reporting functions for the City's complex financial resources. The department accomplishes this objective by providing budgetary oversight, monitoring and preparation; purchasing and procurement expertise; accounting and financial reporting services; cashiering, accounts receivable and collections services; payroll and accounts payable services; utility billing; and business license customer service. The Position The Senior Finance Analyst performs a variety of advanced professional-level accounting, budgetary, and financial analysis and reporting related to the City's financial functions and perform a broad range of related duties. The Principal Finance Analyst performs difficult and complex professional-level financial analysis requiring advanced knowledge and competency in various financial functions such as accounting, budgeting and financial planning; supervises the activities of assigned personnel and provides responsible staff assistance to the Finance Manager or Chief Financial Officer/Assistant Chief Financial Officer. The current vacancies are in the Budget Management Division and the Accounting Services Division. The Budget Management Division is responsible for assisting the City Council and Executive Management team in managing the City's resources, developing and maintaining the City's long-range financial projections, and evaluating the fiscal impact of legislative initiatives and judicial decisions affecting the City . Accounting Services is responsible for maintaining a system of internal controls that preserves and safeguards the City's assets and implementing new accounting requirements. This Division is also responsible for serving as the audit liaison for all departments and serves as the City’s liaison for all financial audits of the City. Accounts Payable is responsible for the processing and payment of all City obligations. (Updated 11/14/23) Examples of Essential Duties Senior Finance Analyst Perform complex financial calculations and analysis; prepare comprehensive financial studies, statements, and reports Prepare and analyze a variety of financial statements, schedules, and reports; ensures that financial statements are prepared on a timely basis in accordance with related governmental accounting regulations Assist in the development of accounting and audit control methods, systems and procedures to comply with accounting procedures, laws, ordinances and regulations; coordinate the preparation of external audit materials and assists auditors in the fiscal year review Assists in establishing parameters for revenue and expenditure estimates and makes recommendations for fiscal guidelines in the budgetary process; participates in the development of schedules, formats, policies, and procedures for the annual adopted budget Assists departments with the formulation, implementation and administration of capital and operating budgets Provides direction to department staff; serves as Finance Department liaison in directing and assisting department representatives with accounting, financial reporting and budget development, administration and implementation throughout the year to ensure adherence to established budget and financial parameters Monitors and reviews financial performance of City departments and projects by conducting budgetary, variance and fund analyses and preparing reports; reviews revenue and expenditures of departmental budgets and develops mitigation plans Please click here to review the full job description. Principal Finance Analyst Performs professional tasks in support of the City’s financial management operations; prepares a variety of complex analyses involving revenue and expenditures, payroll, accounts payable, accounts receivables, budget, and treasury operations. Assigns, monitors and supervises the work of subordinate staff involved in performing accounting, budget, treasury, and financial analysis; participates in the selection and hiring of personnel; conducts performance evaluations and recommends merit step increases; assesses disciplinary action when needed; provides and/or recommends training Leads the preparation, implementation, monitoring and evaluation of capital improvement plans and budgets; monitors and updates operating and capital budget adjustments and funding changes; reviews CIP requests for financial compliance Oversees the coordination of the master fee schedule Prepares and analyzes highly complex and sensitive budget requests, policy proposals, and financial reports, including reports regarding the City’s long-term obligations, revenue forecasts and expenditure trends Assists in the preparation of a variety of complex financial analyses, forecasts, and reports, including the annual budget, Annual Comprehensive Financial Report (ACFR) and the Popular Annual Financial Report (PAFR) Develops presentations to help summarize budget results, financial reports, forecasts and trends in a comprehensive and easy-to understand format Please click here to review the full job description. Minimum Qualifications Education: A Bachelor’s degree from an accredited college or university in Accounting, Economics, Finance, Business, Public Administration or other closely related field. A Master’s degree, Certified Public Accountant (CPA), and/or Certified Government Financial Manager (CGFM) is desirable. Experience: Senior Finance Analyst : Four (4) years’ professional level experience performing complex governmental accounting, budgetary financial analysis and research including two (2) years’ related finance and/or auditing experience for a municipality or other public sector entity. Principal Finance Analyst : Four (4) years’ increasingly responsible professional level governmental financial management, accounting, budgeting or auditing experience, with an emphasis in business and revenue operations activities, including one (1) year in a senior capacity or as supervisor of professional-level finance staff for a municipality or other public sector entity. Certificates/Licenses: A valid California Class C driver license with an acceptable driving record required at time of appointment and during course of employment. Supplemental Information APPLICATION AND SELECTION PROCESS: Application Review Examination(s) - A virtual oral exam (weighted 100%) is tentatively scheduled for a date TBD (updated 11/14/23) Selection Interview Background Investigation Appointment The City of Huntington Beach offers a comprehensive benefit package to Management Employees' Organization members including: The SALARY RANGE is composed of seven steps. Merit step increases are based on satisfactory performance. PROMOTIONS within the City are based upon the merit system principles emphasizing individual ability and utilizing competitive examinations. TWELVE PAID HOLIDAYS provided per year. GENERAL LEAVE with pay of 176 hours is granted to regular employees. After four years' service additional general leave hours are earned, up to 256 hours after fifteen years' service. ADMINISTRATIVE LEAVE with pay is granted in the amount of 60 hours per calendar year. EDUCATIONAL INCENTIVE PLANS are available for eligible employees to develop their knowledge and abilities. GROUP INSURANCE PROGRAMS are available to eligible City employees. These programs include medical, dental, vision, long-term disability, life and accidental death and dismemberment insurances. FLEXIBLE SPENDING ACCOUNTS are available where employees use pre-tax salary to pay for regular child care, adult dependent care and/or medical expenses. RETIREMENT BENEFITS are provided by the California Public Employee's Retirement System. Every regular employee becomes a member immediately upon employment. Effective January 1, 2013, the Public Employees' Pension Reform Act will apply to new members of CalPERS. A new member is defined as a new hire who is brought into CalPERS membership for the first time on or after 1/1/13 and has no prior membership in a California public retirement system; is not eligible for reciprocity with another California public retirement system; or is rehired by a different CalPERS employer after a break in service of greater than six (6) months. All employees hired on or after January 1, 2013 will be subject to CalPERS membership review for applicability of PEPRA. Employees enrolled in CalPERS prior to January 1, 2013 are considered classic members. The benefit formula, final compensation period, and member contribution rate is as represented below: Classic Miscellaneous Members: Benefit Formula Miscellaneous 2.5% at age 55 Final Compensation Period 1-year Final Compensation Member Contribution Rate 9.0% of Reportable Compensation New Miscellaneous Members under PEPRA: Benefit Formula Miscellaneous 2% at age 62 Final Compensation Period 3-year Final Compensation Member Contribution Rate 8.25% of Reportable Compensation (eff. 7/1/23) DEFERRED COMPENSATION: Two voluntary deferred compensation 457 plans are available. CREDIT UNION membership is available to all City employees and provides access to low interest loans. FLEXIBLE WORK SCHEDULES: Employees will have the option of working a 5/40 or 9/80 work schedule with Supervisor and Department Head approval. Employees assigned to the Police Department shall retain the option of working the 4/10 work schedule with Supervisor and Department Head approval. In order to maintain service to the public, departmental effectiveness, productivity and/or efficiency, a Department Head may assign an employee a different work schedule that is in compliance with the requirements of FLSA with City Manager approval. NOTE: The provisions of this bulletin do not constitute a contract expressed or implied, and any provisions contained herein may be modified or revoked without notice. For a more detailed overview of the benefits, review the Memorandum of Understanding and Side Letters at: MEMORANDA OF UNDERSTANDINGS Click on the links under "Management Employees' Organization". Closing Date/Time: Continuous