Valley Water
San Jose, CA, USA
Accounting Technician
Valley Water
Salary: $82,908.80 - $106,142.40 Annually
Job Type: Full-Time
Job Number: 01603-E
Location: CA, CA
Department: Financial Planning and Management Services
Closing: 4/24/2023 11:59 PM Pacific
Description
Overview:
Under Accounts Payable Lead Senior Accountant's direction: - process assigned invoices for timely payment by promptly and accurately entering invoices into the Infor Accounts Payable system, resolve invoice, purchase order and receiver document matching discrepancies and reconcile assigned vendor accounts; - coordinate and process the weekly check run on a rotational basis; - handle the issuance and disbursement of checks; respond to Accounts Payable and general accounting related inquiries from vendors and employees; - administer petty cash reimbursements and reconcile petty cash fund; - scan and upload accounts payable documents and; - perform other accounting projects as assigned
Key Responsibilities include, but are not limited to:
Perform a variety of technical and specialized accounts payable functions as related to district expenditures.
In compliance with financial policies, procedures and accounting standards, match, verify and audit purchase order, receiving and approval documentation to against invoices.
Process high-volume invoices using the Infor Accounts Payable system; review for accuracy; determine the appropriate accounting period and account coding.
Research and resolve billing discrepancies with end users, procurement staff and vendors, reconcile vendor statements; verify account coding and rate spreadsheets; review data entry reports for accuracy.
Download Infor report for auditing against source documents; issue and disburse weekly checks and manual checks; match source documents with check copies; prepare the cash flow management and check control reconciliation reports.
Administer petty cash; ensure compliance with policies and procedures.
Ideal Candidate's Background Includes:
Applicants whose experience and background best match the ideal experience, knowledge, skills, abilities, and education are considered ideal candidates for the position. To determine the top candidates, each applicant will be assessed based on the ideal candidate criteria as listed below.
Ideal Experience:
3 years of accounting support, bookkeeping, or accounting clerk with full cycle accounts payable preferably in public sector.
Experience in using automated financial systems such as PeopleSoft, SAP, Infor.
Experience working with vendors and resolving accounts payable billing inquiries.
Ideal Skills and Abilities:
Proficiency in Microsoft Outlook, Excel, Word, PowerPoint and web-based programs, or equivalent.
Ability to provide excellent customer service through all levels of the organization and to external customers.
Ideal Knowledge:
Knowledge of accounting principles, bookkeeping, payroll,, and payables processing.
Knowledge of automated financial systems such as PeopleSoft, SAP, Infor or equivalent.
Ideal Training and Education:
Equivalent to the completion of the twelfth grade supplemented by two years of college level course work in accounting, business administration or a related field.
Required License or Certificate
Possession of, or ability to obtain, an appropriate, valid California driver's license. Individuals who do not meet the driver's license requirement due to a disability will be considered for a reasonable accommodation on a case-by-case basis.
To review the Classification Specification, please click https://s3.us-west-1.amazonaws.com/valleywater.org.us-west-1/s3fs-public/Accounting%20Technician%20-%205-2019.pdf https://get.adobe.com/reader/General Accounting Unit (Position Code 0025)COVID-19 vaccination requirement:
*To protect our most valuable assets, our employees, as well as the communities we serve, Valley Water requires all newly hired Valley Water personnel to be fully vaccinated (for COVID -19) or to be formally excused from the requirement through the **reasonable accommodation process (for details, see bottom of job posting)
Valley Water Telework Program: Eligibility for telework will depend on the type of work performed, operational needs, and the ability for the employee to perform the essential functions of their job duties while teleworking. Employment with Valley Water requires employees to live within 150 miles of their primary physical work location located in San Jose, California by their start date.
This position is eligible for a hybrid telework schedule, typically working 40% remote and 60% onsite.
Selection Process
(1) The selection process may include one or more of the following: application review, application assessment, performance exercise, written exercise and/or interview.(2) The Employment Application, Qualifying Information Questions and/or Supplemental Questions will be evaluated based on the ideal candidate criteria listed above. Resumes are highly recommended.NOTE: Position and start date is subject to availability of funds. Valley Water retains the right to repost this position as deemed necessary. Consideration may be given to existing applicant pools within the same classification. COVID-19 vaccination requirement:* Fully vaccinated means (1) it has been at least two weeks since a person has completed the entire recommended series of a COVID-19 vaccine, and (2) the person has provided proof of vaccination in a form consistent with the requirements for verification of vaccine status in the State of California's July 26, 2021 Public Health Officer Order.**Limited Exemptions to Vaccination RequirementAn individual who has been provided a job offer may request a reasonable accommodation to the vaccination requirement if they:1. Have a contraindication recognized by the U.S. Centers for Disease Control and Prevention (CDC) or by the vaccine's manufacturer to every approved COVID-19 vaccine. A contraindication means a condition that makes vaccination inadvisable;2. Have a disability and are requesting an exception as a reasonable accommodation based upon this disability; or,3. Object to COVID-19 vaccination based on their sincerely held religious belief, practice, or observance.
Valley Water's Equal Opportunity Non-Discrimination Policy is available for review upon request.
Valley Water will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources in advance of any special needs by calling 408-630-2260.
Please be aware that once submitted all application materials become the property of Valley Water and will not be returned. Human Resources staff are not authorized to make copies of application materials for applicants.
To apply, please visit https://apptrkr.com/4104752
Copyright ©2022 Jobelephant.com Inc. All rights reserved.
https://www.jobelephant.com/
Accounting Technician
Valley Water
Salary: $82,908.80 - $106,142.40 Annually
Job Type: Full-Time
Job Number: 01603-E
Location: CA, CA
Department: Financial Planning and Management Services
Closing: 4/24/2023 11:59 PM Pacific
Description
Overview:
Under Accounts Payable Lead Senior Accountant's direction: - process assigned invoices for timely payment by promptly and accurately entering invoices into the Infor Accounts Payable system, resolve invoice, purchase order and receiver document matching discrepancies and reconcile assigned vendor accounts; - coordinate and process the weekly check run on a rotational basis; - handle the issuance and disbursement of checks; respond to Accounts Payable and general accounting related inquiries from vendors and employees; - administer petty cash reimbursements and reconcile petty cash fund; - scan and upload accounts payable documents and; - perform other accounting projects as assigned
Key Responsibilities include, but are not limited to:
Perform a variety of technical and specialized accounts payable functions as related to district expenditures.
In compliance with financial policies, procedures and accounting standards, match, verify and audit purchase order, receiving and approval documentation to against invoices.
Process high-volume invoices using the Infor Accounts Payable system; review for accuracy; determine the appropriate accounting period and account coding.
Research and resolve billing discrepancies with end users, procurement staff and vendors, reconcile vendor statements; verify account coding and rate spreadsheets; review data entry reports for accuracy.
Download Infor report for auditing against source documents; issue and disburse weekly checks and manual checks; match source documents with check copies; prepare the cash flow management and check control reconciliation reports.
Administer petty cash; ensure compliance with policies and procedures.
Ideal Candidate's Background Includes:
Applicants whose experience and background best match the ideal experience, knowledge, skills, abilities, and education are considered ideal candidates for the position. To determine the top candidates, each applicant will be assessed based on the ideal candidate criteria as listed below.
Ideal Experience:
3 years of accounting support, bookkeeping, or accounting clerk with full cycle accounts payable preferably in public sector.
Experience in using automated financial systems such as PeopleSoft, SAP, Infor.
Experience working with vendors and resolving accounts payable billing inquiries.
Ideal Skills and Abilities:
Proficiency in Microsoft Outlook, Excel, Word, PowerPoint and web-based programs, or equivalent.
Ability to provide excellent customer service through all levels of the organization and to external customers.
Ideal Knowledge:
Knowledge of accounting principles, bookkeeping, payroll,, and payables processing.
Knowledge of automated financial systems such as PeopleSoft, SAP, Infor or equivalent.
Ideal Training and Education:
Equivalent to the completion of the twelfth grade supplemented by two years of college level course work in accounting, business administration or a related field.
Required License or Certificate
Possession of, or ability to obtain, an appropriate, valid California driver's license. Individuals who do not meet the driver's license requirement due to a disability will be considered for a reasonable accommodation on a case-by-case basis.
To review the Classification Specification, please click https://s3.us-west-1.amazonaws.com/valleywater.org.us-west-1/s3fs-public/Accounting%20Technician%20-%205-2019.pdf https://get.adobe.com/reader/General Accounting Unit (Position Code 0025)COVID-19 vaccination requirement:
*To protect our most valuable assets, our employees, as well as the communities we serve, Valley Water requires all newly hired Valley Water personnel to be fully vaccinated (for COVID -19) or to be formally excused from the requirement through the **reasonable accommodation process (for details, see bottom of job posting)
Valley Water Telework Program: Eligibility for telework will depend on the type of work performed, operational needs, and the ability for the employee to perform the essential functions of their job duties while teleworking. Employment with Valley Water requires employees to live within 150 miles of their primary physical work location located in San Jose, California by their start date.
This position is eligible for a hybrid telework schedule, typically working 40% remote and 60% onsite.
Selection Process
(1) The selection process may include one or more of the following: application review, application assessment, performance exercise, written exercise and/or interview.(2) The Employment Application, Qualifying Information Questions and/or Supplemental Questions will be evaluated based on the ideal candidate criteria listed above. Resumes are highly recommended.NOTE: Position and start date is subject to availability of funds. Valley Water retains the right to repost this position as deemed necessary. Consideration may be given to existing applicant pools within the same classification. COVID-19 vaccination requirement:* Fully vaccinated means (1) it has been at least two weeks since a person has completed the entire recommended series of a COVID-19 vaccine, and (2) the person has provided proof of vaccination in a form consistent with the requirements for verification of vaccine status in the State of California's July 26, 2021 Public Health Officer Order.**Limited Exemptions to Vaccination RequirementAn individual who has been provided a job offer may request a reasonable accommodation to the vaccination requirement if they:1. Have a contraindication recognized by the U.S. Centers for Disease Control and Prevention (CDC) or by the vaccine's manufacturer to every approved COVID-19 vaccine. A contraindication means a condition that makes vaccination inadvisable;2. Have a disability and are requesting an exception as a reasonable accommodation based upon this disability; or,3. Object to COVID-19 vaccination based on their sincerely held religious belief, practice, or observance.
Valley Water's Equal Opportunity Non-Discrimination Policy is available for review upon request.
Valley Water will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources in advance of any special needs by calling 408-630-2260.
Please be aware that once submitted all application materials become the property of Valley Water and will not be returned. Human Resources staff are not authorized to make copies of application materials for applicants.
To apply, please visit https://apptrkr.com/4104752
Copyright ©2022 Jobelephant.com Inc. All rights reserved.
https://www.jobelephant.com/
San Marcos, TX
San Marcos, Texas, United States
JOB SUMMARY JOB SUMMARY Performs a variety of specialized accounting functions relative to area of assignment including accounts payable and general accounting; posts routine journal entries; generates and/or prepares financial reports related to area of assignment; conducts administrative duties in support of departmental operations; and performs other related duties. ESSENTIAL FUNCTIONS AND DECISION MAKING ESSENTIAL FUNCTIONS Performs a variety of accounts payable duties: Maintains incoming payment requests, invoices, and other electronic correspondence including responding to vendor payment status, distributing vendor invoices into the appropriate department accounts payable folder. Receives and enters invoice data into the City financial software in preparation for weekly accounts payable runs; generates disbursements that include ACH, check, wire, and procurement card payments. Conducts research regarding City payables and provides instruction to departments for timely disbursements. Works with Purchasing to assist departments on identifying discrepancies with Purchase Orders and/or Contracts. Assists departments with proper submission and/or receiving of invoices. Follows up with departments regarding invoice status. Requests additional information and/or documentation to complete vendor payment processing. Issues disbursements to suppliers, vendors, City employees, City Council members, and/or other business/organization providing goods/services. Verifies paid or outstanding status on issued disbursements. Prepares journal entries to properly allocate invoices to the appropriate general ledger accounts. Contact vendors to acquire vendor W-9s and forward the City’s W9 form upon request. Assists accountant to issue 1099’s 2. Processes procurement card transactions: Assists as needed in verifying account charges for accuracy; identifies and resolves account discrepancies for proper coding. Processes disbursement to procurement card provider; prepares related reports in reconciling the procurement card statements Assist accountant in providing procurement card transaction information to end user departments 3. Performs a variety of general accounting duties: Performs online bank inquiries related to area of assignment. Prepares miscellaneous journal entries; reconciles related general ledger accounts. Compiles statistical and/or financial data related to area of assignment Assists with month/year-end closing and/or annual audit processes. 4. Miscellaneous: Performs data entry; creates, updates, and maintains accounting records and files for area of assignment. Provides support to accountants as needed. Assists with open records requests as it pertains to area of assignment. Coordinates and conducts special projects as required. Assists as needed with the reception area and provides general administrative support. Performs other routine and/or specialized duties related to area of assignment. 5. Perform any other related duties as required or assigned. MINIMUM QUALIFICATIONS (Salary is dependent upon qualifications) MINIMUM REQUIREMENTS High School Diploma or equivalent is required. Two (2) years accounts payable or closely related experience is required. Depending on area of assignment, a valid Texas Driver’s License with an acceptable driving record may be required. PREFERRED QUALIFICATIONS Working knowledge/experience with Tyler-Munis financials or similar enterprise software system. CORE COMPETENCIES AND PHYSICAL DEMANDS CORE COMPETENCIES Must be able to read and comprehend departmental policies, procedure manuals, and accounting documentation relative to area of assignment. Effective verbal and written communication skills are required; must be able to maintain positive working relationships with City departments and personnel, outside agencies, vendors, customers, and local businesses. PHYSICAL DEMANDS AND WORKING CONDITIONS While performing the functions of this job, the employee is continuously required to sit; frequently required to use hands to finger, handle, or feel, talk or hear; and occasionally required to stand, walk, reach with hands and arms, climb or balance. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, and color vision. Work Hours 8 a.m. - 5 p.m., M-F FLSA Status Non-Exempt The City of San Marcos offers its employees a broad range of benefits to enhance their personal and occupational lives. We are committed to a total rewards strategy that provides employees with competitive compensation, comprehensive benefits, and an environment that supports a healthy work/life balance. 2023 Benefits Guide BENEFITS Medical, Dental & Vision Coverage United Healthcare Choice Plus PPO Plan Prescription Drug Plan Wellness Initiatives Virtual Doctor Visits 24/7 Dental Plan Davis Vision Insurance Base Vision Plan Premium Vision Plan Laser Vision Correction discounts Retirement Texas MunicipalRetirement System (TMRS) Mission Square Retirement Corporation - optional 457-deferred compensation plan & Roth IRA ADDITIONAL BENEFITS Flexible Spending Accounts City paid Life and AD&D Insurance Voluntary Life, AD&D and Long Term Disability insurance Employee Assistance Program Vacation Sick Leave Holidays Longevity Pay Tuition Reimbursement Activity Center Membership Direct Deposit The City of San Marcos strives to provide employees with an opportunity for a flexible and positive work/life balance. Employees in eligible positions are offered remote telework options of up to two days per week or 40% of an employee's scheduled work hours. Remote telework eligibility will be determined by department directors to ensure the City provides quality services. Closing Date/Time: 4/5/2024 11:59 PM Central
JOB SUMMARY JOB SUMMARY Performs a variety of specialized accounting functions relative to area of assignment including accounts payable and general accounting; posts routine journal entries; generates and/or prepares financial reports related to area of assignment; conducts administrative duties in support of departmental operations; and performs other related duties. ESSENTIAL FUNCTIONS AND DECISION MAKING ESSENTIAL FUNCTIONS Performs a variety of accounts payable duties: Maintains incoming payment requests, invoices, and other electronic correspondence including responding to vendor payment status, distributing vendor invoices into the appropriate department accounts payable folder. Receives and enters invoice data into the City financial software in preparation for weekly accounts payable runs; generates disbursements that include ACH, check, wire, and procurement card payments. Conducts research regarding City payables and provides instruction to departments for timely disbursements. Works with Purchasing to assist departments on identifying discrepancies with Purchase Orders and/or Contracts. Assists departments with proper submission and/or receiving of invoices. Follows up with departments regarding invoice status. Requests additional information and/or documentation to complete vendor payment processing. Issues disbursements to suppliers, vendors, City employees, City Council members, and/or other business/organization providing goods/services. Verifies paid or outstanding status on issued disbursements. Prepares journal entries to properly allocate invoices to the appropriate general ledger accounts. Contact vendors to acquire vendor W-9s and forward the City’s W9 form upon request. Assists accountant to issue 1099’s 2. Processes procurement card transactions: Assists as needed in verifying account charges for accuracy; identifies and resolves account discrepancies for proper coding. Processes disbursement to procurement card provider; prepares related reports in reconciling the procurement card statements Assist accountant in providing procurement card transaction information to end user departments 3. Performs a variety of general accounting duties: Performs online bank inquiries related to area of assignment. Prepares miscellaneous journal entries; reconciles related general ledger accounts. Compiles statistical and/or financial data related to area of assignment Assists with month/year-end closing and/or annual audit processes. 4. Miscellaneous: Performs data entry; creates, updates, and maintains accounting records and files for area of assignment. Provides support to accountants as needed. Assists with open records requests as it pertains to area of assignment. Coordinates and conducts special projects as required. Assists as needed with the reception area and provides general administrative support. Performs other routine and/or specialized duties related to area of assignment. 5. Perform any other related duties as required or assigned. MINIMUM QUALIFICATIONS (Salary is dependent upon qualifications) MINIMUM REQUIREMENTS High School Diploma or equivalent is required. Two (2) years accounts payable or closely related experience is required. Depending on area of assignment, a valid Texas Driver’s License with an acceptable driving record may be required. PREFERRED QUALIFICATIONS Working knowledge/experience with Tyler-Munis financials or similar enterprise software system. CORE COMPETENCIES AND PHYSICAL DEMANDS CORE COMPETENCIES Must be able to read and comprehend departmental policies, procedure manuals, and accounting documentation relative to area of assignment. Effective verbal and written communication skills are required; must be able to maintain positive working relationships with City departments and personnel, outside agencies, vendors, customers, and local businesses. PHYSICAL DEMANDS AND WORKING CONDITIONS While performing the functions of this job, the employee is continuously required to sit; frequently required to use hands to finger, handle, or feel, talk or hear; and occasionally required to stand, walk, reach with hands and arms, climb or balance. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, and color vision. Work Hours 8 a.m. - 5 p.m., M-F FLSA Status Non-Exempt The City of San Marcos offers its employees a broad range of benefits to enhance their personal and occupational lives. We are committed to a total rewards strategy that provides employees with competitive compensation, comprehensive benefits, and an environment that supports a healthy work/life balance. 2023 Benefits Guide BENEFITS Medical, Dental & Vision Coverage United Healthcare Choice Plus PPO Plan Prescription Drug Plan Wellness Initiatives Virtual Doctor Visits 24/7 Dental Plan Davis Vision Insurance Base Vision Plan Premium Vision Plan Laser Vision Correction discounts Retirement Texas MunicipalRetirement System (TMRS) Mission Square Retirement Corporation - optional 457-deferred compensation plan & Roth IRA ADDITIONAL BENEFITS Flexible Spending Accounts City paid Life and AD&D Insurance Voluntary Life, AD&D and Long Term Disability insurance Employee Assistance Program Vacation Sick Leave Holidays Longevity Pay Tuition Reimbursement Activity Center Membership Direct Deposit The City of San Marcos strives to provide employees with an opportunity for a flexible and positive work/life balance. Employees in eligible positions are offered remote telework options of up to two days per week or 40% of an employee's scheduled work hours. Remote telework eligibility will be determined by department directors to ensure the City provides quality services. Closing Date/Time: 4/5/2024 11:59 PM Central