City of Santa Clara, CA
Santa Clara, California, United States
Description The Departments: The City of Santa Clara is recruiting for two Compliance Manager positions: one (1) position in the Electric Utility Department, and one (1) position in the Water and Sewer Utilities Department. The Electric Department, doing business as “Silicon Valley Power,” (SVP) currently provides over 600 Megawatts of power to residential and business customers within Santa Clara, of which 40 percent of comes from carbon-free renewable resources. In addition to operating several in-town generation plants, SVP owns and operates Santa Clara’s transmission and distribution electric system. It is the mission of Silicon Valley Power to be a progressive, service-oriented utility, offering reliable, competitively priced services for the benefit of Santa Clara and its customers. Being competitive in the marketplace with a continuous focus on customer service, SVP can provide economic value to the City of Santa Clara and its customers while maintaining low residential rates and offering competitive rates for all customers. The Water and Sewer Utilities Department is a utility enterprise that provides planning, design, construction, maintenance, and operation of the City's water distribution system, sewer collection system, and recycled water system. For more information about Water and Sewer Utilities please visit the department website . The Positions: Electric Utility Department: The Compliance Manager for the Electric Utility (SVP) will lead the department’s North American Electric Reliability Corporation (NERC) Compliance Program. Based on SVP’s NERC Registrations as a Transmission Owner, Transmission Operator, Distribution Provider, Transmission Planner, Generation Owner, and Generation Operator, the Compliance Manager monitors NERC Reliability Standard projects and works with business units across the utility to plan a strategy for meeting compliance with upcoming regulatory changes. This position also performs ongoing reviews of the utility’s current practices, and operational events for compliance with existing reliability standards. The NERC Compliance Manager interfaces with the Western Electric Coordinating Council (SVP’s Compliance Enforcement Authority) for compliance spot checks, annual self-certifications, and the triennial NERC/WECC Audit. The Compliance Manager will prepare the utility for upcoming audits, coordinate compliance with SVP’s neighboring utility as needed, manage contracts as well as contractors and support staff. The ideal candidate will have: a good grasp of vertically integrated utility operations, strong analytical and writing skills, excellent organizational and record-keeping skills, experience with SharePoint, and experience organizing and leading teams. The Compliance Manager (NERC) for the Electric Utility must pass a criminal history background check that meets the requirements of NERC Standard CIP-004 prior to employment and every 7 years thereafter. Water and Sewer Utilities Department: The Compliance Manager for the Water and Sewer Utilities position oversees the Code Enforcement, Water Resources Specialist and administrative staff. This is a critical position with the responsibilities that include managing the City's water quality monitoring program to ensure the protection of the public and compliance with all applicable drinking water regulations as promulgated by the California Department of Health Services, California Environmental Protection Agency, and the U.S. Environmental Protection Agency; managing all State and Federal regulatory programs and issues for the protection of the public and employees from industrial accidents, and occupational and environmental health hazards. Also managing all ongoing water and sewer utility compliance with applicable regulations/standards/policies governed by OSHA, Cal OSHA, EPA, DOT, California Department of Health Services, State Water Resource Control Board, the Regional Water Quality Control Board and any other Federal, State, and local regulatory agency and when necessary, direct corrective action that may include halting an operation. Due to the level and day-to-day responsibility of the Compliance Manager, this position is integral to the Water and Sewer Utilities. The Compliance Manager is a key leadership position in the unclassified service with assigned responsibility for ensuring compliance with all Federal, State and local laws, regulations, permits for City of Santa Clara within the Electric Utility, Water & Sewer Utilities and Public Works Departments. The employee will provide the leadership of all employees through coaching, enabling and facilitating a team environment and working collaboratively with internal and external customers. Individual is responsible for initiating actions up to and including stopping an operation when necessary to assure full compliance. As a member of the City's Unclassified Service Compliance Manager is an "at-will" position and the incumbent serves at the discretion of the City Manager. An incumbent in this classification: demonstrates strong ethical, professional, and service-oriented leadership and interpersonal skills, sets a good example; and correctly applies the tenets of the City's Code of Ethics and Values. Additional Information: You must answer all job specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applications must be filled out completely (i.e. do not write “see resume or personnel file.”) To receive consideration for the screening process, candidates must submit a 1) Cover Letter 2) Resume and (3) Answers to Supplemental Questions. Incomplete applications will not be accepted. Application packets may be submitted online through the “Apply Now” feature on the job announcement at www.santaclaraca.gov . This position is open until filled: Applications will be reviewed on a bi-weekly basis for consideration to the position. If you are interested in applying you are encouraged to apply as soon as possible, before the position is closed. The City of Santa Clara is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of Santa Clara is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (408) 615-2080 or HumanResources@santaclaraca.gov . THIS RECRUITMENT MAY BE USED TO FILL MULTIPLE POSITIONS IN THIS, OR OTHER DIVISIONS OR DEPARTMENTS BESIDES THE POSITIONS LISTED BELOW. IF YOU ARE INTERESTED IN EMPLOYMENT IN THIS CLASSIFICATION, YOU SHOULD APPLY TO ENSURE YOU ARE CONSIDERED FOR ADDITIONAL OPPORTUNITIES THAT MAY UTILIZE THE APPLICANTS FROM THIS RECRUITMENT. MEETING THE MINIMUM QUALIFICATIONS DOES NOT GUARANTEE ADMITTANCE INTO THE EXAMINATION PROCESS. ONLY THE MOST QUALIFIED CANDIDATES WHO DEMONSTRATE THE BEST COMBINATION OF QUALIFICATIONS IN RELATION TO THE REQUIREMENTS AND DUTIES OF THE POSITION WILL BE INVITED TO TEST OR INTERVIEW. . Typical Duties Duties include, but are not limited to the following: Under general direction: For the Electric Utility and Water and Sewer Utilities Departments: • Works with all personnel ensuring an injury free work place; • Develops the programs and procedures necessary to be in compliance with all Federal, State and local environmental, health and safety and security laws, regulations and permits; • Maintains water quality, environmental, health, safety and security files and compliance with State and Federal regulations; • Develops and provides training for employees through coaching, enabling, and facilitating techniques and ensures that effective training programs are in place; • Utilizes continuous improvement tools like benchmarking, and establishes key process measures that meet the organization's needs; • Develops and implements incident investigation and reporting programs, and takes appropriate preventive actions; • Maintains the Material Safety Data Sheet System to ensure it is complete and up-to-date; • Reviews and revises all pertinent materials l for content, comprehension level, and clarity; • Maintains current information on applicable laws, regulations and permits with Federal and State agencies; • Provides necessary budgeting , communication, contracting, , agency relations with Federal, State and local regulatory bodies • Ensures that performance standards and records management requirements are met to achieve outcomes and expectations; • Assists in the preparation of material and evidence for the organization's use in hearings, lawsuits, and insurance investigations; • Ensures maintenance of applicable professional certifications required for employees; and • Performs other related duties as assigned. For the Electric Utility Department: • Manages all environmental, health, safety, reliability and security programs and issues to ensure employee safety; • Manages and directs all facility environmental programs including hazardous and non-hazardous waste, air and water permitting and all facility compliance with applicable regulations/standards/policies governed by OSHA, Cal OSHA, EPA, NFPA, DOT, BAAQMD, CEC, FERC, WECC, and any other Federal, State and local regulatory agencies; • Conducts health & safety, health, physical security, environmental and behavioral based management system audits to identify existing and potential deficiencies and monitors corrective actions identified, and to assess compliance with standards and assure implementation of required changes; • Develops and implements the medical surveillance program, including hazardous materials exposure, hearing conservation, respiratory protection and any others as needed; • Coordinates all activities associated with Worker's Compensation with the Human Resources Department; and • Maintains the Material Safety Data Sheet System to ensure it is complete and up to date. For the Water and Sewer Utilities Department: • Manages the City's water quality monitoring program to ensure the protection of the public and compliance with all applicable drinking water regulations as promulgated by the State Water Resources Control Board (SWRCB) - Division of Drinking Water, California Environmental Protection Agency, and U.S. Environmental Protection Agency; • Manages the City's demand side management programs to promote water conservation and the efficient use of water within the City; • Manages all State and Federal regulatory programs and issues to ensure the protection of the public and employees safety; • Manages and directs all facility environmental programs including hazardous and non-hazardous wastes, air and water permitting; and all ongoing water and sewer utility compliance with applicable regulations/standards/policies governed by OSHA, Cal OSHA, EPA, DOT, State Water Resources Control Board (SWRCB) - Division of Drinking Water and other applicable divisions, the Regional Water Quality Control Board and any other Federal, State and local regulatory agencies. Minimum Qualifications EDUCATION AND EXPERIENCE For all departments: • Education and experience equivalent to graduation from an accredited college or university with a Bachelor's degree in Chemistry, Environmental Studies or closely related field; and • Three (3) years of experience at a responsible level in regulatory compliance in the electric utility, water and sewer utility industry, or storm water pollution prevention program. Desirable Qualifications • An additional two (2) years' experience in hazardous materials, management regulatory compliance in the electric or water resource planning in the water utility industry; • A Master's degree in Chemistry, Environmental Studies, Engineering or Public Administration for positions in the Water & Sewer Utilities Department and Public Works Department. LICENSE Possession of a valid California Class C driver's license is required at the time of appointment and for duration of employment. For Water & Sewer Utilities Department: • Possession of a valid Water Distribution Operators Certificate (Grade D2, or above) or the ability to obtain that certificate within 12 months of appointment; • Possession of a valid Collection System Maintenance certificate (Grade 2 or above) issued by the California Water Environment Association or the ability to obtain that certificate within 12 months of appointment. OTHER REQUIREMENTS • Must be able to perform all of the essential functions of the job. • May be required to work unusual hours in emergency situations. CONFLICT OF INTEREST Incumbents in this position are required to file a Conflict-of-Interest statement upon assuming office, annually and upon leaving office, in accordance with City Manager Directive 100. Knowledge, Skills, and Abilities Knowledge of: For all departments: • Principles of leadership and management through coaching, enabling and facilitating employees working in a team environment and working collaboratively with internal and external (Federal, State and local) customers and agencies; • Principles and practices of Electric Utility or Water & Sewer Utilities or Public Works environmental, health and safety and regulatory compliance methods; • Applicable laws, regulations and permits, including Environmental Protection Agency, air emissions, clean water and hazardous waste; • Applicable regulations/standards/policies governed by OSHA, Cal OSHA, EPA, DOT, CPUC; • Principles and practices of budgeting, communication, contracting, performance standards, records management, and resource management to achieve outcomes and expectations in implementing compliance programs to be consistent with environmental, health, safety, security laws, regulations and permits; • Modern office equipment, and computer software programs including but not limited to current windows applications, Word, Excel (advanced user) and PowerPoint; • Effective leadership, supervision, training and project management principles and practices; • Research methods and statistical analysis; and • Familiarity with service request management platforms and other applicable technologies to provide oversight and monitoring. For the Electric Utility Department: • Applicable regulations/standards/policies governed by FERC, NERC and WECC. For the Water and Sewer Utilities Department: • Applicable laws, regulations and permits affecting the water and sewer utility industry, including Environmental Protection Agency, air emissions, and State Water Resources Control Board (SWRCB) - Division of Drinking Water and the City's Rules and Regulations for Sewers and Sewage Disposal; and • Principles of water resource planning. Ability to: • Prepare, analyze and forecast complex sets of data and prepare necessary memorandums, reports, and charts as assigned; • Identify requirements to ensure a safe, effective and efficient operation of the Electric Utility, Water & Sewer Utilities or Public Works Departments; • Evaluate situations, identify problems, make logical decisions and follow through on resolution; • Conduct research and analysis of complex technical issues; evaluate options and make recommendations for action; prepare staff reports and recommendations; • Manage consultants and contractors to meet contract requirements; • Interpret Federal, State and local regulations and assess impacts on City departments and the utilities' or public works customers; • Communicate clearly and effectively verbally, and in writing, and make presentations to management and regulatory agencies; • Establish and maintain effective working relationships with those contacted in the course of work including but not limited to supervisors, subordinates and customers; • Work in a team-based environment and achieve common goals; • Effectively handle multiple priorities, organize workload and meet strict deadlines; and • Walk or stand for extended periods of time and bend, stoop, crawl, reach, carry, climb, and lift as necessary to perform assigned duties. City of Santa Clara Benefit Summary Overview for Bargaining Unit #9 Miscellaneous Unclassified Management This summary provides a brief overview of the City of Santa Clara’s benefits available to Bargaining Unit #9 employees in 2024. In the event of any conflict between the information in this summary and the applicable official plan documents, City Manager’s Directives (CMDs), Personnel and Salary Resolution, or Memorandum of Understanding (MOU), the applicable official plan documents, CMDs, Personnel and Salary Resolution, or MOU will prevail over this summary. Benefits are subject to change. Retirement: Membership in the California Public Employees Retirement System (CalPERS) Classic Employees: 2.7% @ age 55 formula -employee pays 8.00% of gross pay, minus $61 bi-weekly New Employees: 2.0% @ age 62 formula - employee pays 7.00% of gross pay Medicare and Social Security (FICA) Employee pays 6.20% up to $10,397.40(Social Security) and 1.45% (Medicare) of gross pay Health Insurance: City contribution up to $2042.82/month, based on enrollment in a CalPERS health plan Employees electing health coverage with premiums above the City health contribution will pay additional premium costs from salary on a pre-tax basis Coverage is effective as early asthe first day of the monthafter date of hire If an employee enrolls in a plan with a premium that is less than $946.86/month, they will be paid the difference in cash Employees hired on or after 1/1/2023who opt-out of City-offered health insurance and provide annual attestation and acceptableproof of alternative required coverage for themselves and their tax family, if applicable, are eligible for a cash-in-lieu amount of $250/month. Contact Human Resources for more details Dental Insurance: Choice of two Delta Dental plans; enrollment is mandatory City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Vision Insurance: Choice of two VSP plans City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Voluntary Employee Beneficiary Association (VEBA): City contributes $50.00 a month toward employee’s VEBA account Account funds may be used to pay for qualified medical expenses after separation from the City and after age 50 (pre-tax) Life Insurance: City pays for $50,000 of Basic Life Insurance coverage Coverage is effective the first of the month after one calendar month of employment Additional optional insurance may be purchased by the employee for the employee, spouse, domestic partner, and/or dependent children State Disability Insurance (SDI): Employee pays 1.1% of gross pay (includes Paid Family Leave) 7 day waiting period. Weekly paid leave for absences due to non-work related injuries/illnesses. Benefit is based on past earnings. Refer to edd.ca.gov for more information Paid Family Leave (PFL): Up to 8 weeks of benefits within a 12-month period to care for a family member or to bond with a new child No waiting period. Weekly paid leave benefit. Benefit is based on past earnings. Refer to edd.ca.gov for more information Long Term Disability (LTD) Insurance: Benefit is 60% of basic wage up to $13,333; max $8,000/month City paid benefit. City pays $.207/$100 of insured earnings 60 calendar day waiting period Coverage is effective the first of the month after one calendar month of employment Deferred Compensation: Voluntary plan through Nationwide Retirement Solutions Employee may contribute up to the lesser of the IRS maximum or100% of gross compensation into a pre-tax 457(b) account or a post-tax Roth 457(b) account (or a combination of the two accounts) subject to IRS rules Flexible Spending Account (IRS Section 125 Plan): Employee may contribute up to $3,200per year in pre-tax dollars to a health care spending account Employee may contribute up to $5,000 per year in pre-tax dollars to a dependent care spending account Employee may contribute up to $315per month in pre-tax dollars to a commuter benefit plan Vacation: Vacation is accrued bi-weekly, cannot use vacation during first 6 months of City service For 1 -4 years of service: 10 days (80 hours)/year For 5 -9 years of service: 15 days (120 hours)/year For 10 - 15 years of service: 21 days (168 hours)/year For 16 - 20 years of service: 22 days (176 hours)/year For 21+ years of service: 24 days (192 hours)/year Maximum accrual is 480 hours Once per year, employees can elect to convert up to 80 hours of accrued vacation to cash to be paid out in up to two cash-outs the following calendar year Sick Leave: Sick leave is accrued bi-weekly for equivalent of 96 hours per calendar year with no maximum accrual Up to 48 hours/year of accumulated sick leave may be used for family illness Up to 32 hours/year of accumulated sick leave may be used for personal leave Employee may convert sick leave to vacation once per calendar year (annual maximum conversion is 96 hours sick to 48 hours vacation) Partial sick leave payoff provision on retirement depending on years of service Management Leave: 120 hours of management leave credited to employees each January 1st New employees hired between January 1st and June 30th receive 120 hours of management leave their first year New employees hired between July 1st and December 31st receive 60 hours of management leave their first year Unused management leave may be carried over from one calendar year to the next; however, an employee may never have more than 240 hours (calendar years 2021 through 2024) of “banked” management leave Holidays: Seventeen paid eight-hour holidays per year (13 & 4 holidays between 12/25 to 1/1 of following year) Mobile Communication Device Allowance: $80/month in lieu of carrying a City-issued cell phone Auto Allowance (an alternative to mileage reimbursement or use of a City vehicle): Department Heads receive $320/month (up to $520, with City Manager approval). Assistant Department Heads and Division Managers can receive $200/month (Up to $500 with City Manager approval) Tuition Reimbursement Program: Up to $2,000 per fiscal year for tuition reimbursement Employee Assistance Program: Confidential counseling to employees and dependents. Up to maximum of five (5) consultations per family member per incident per year City paid benefit Retiree Medical Reimbursement Program: Employees who retire from the City with at least ten (10) years of service shall receive reimbursement to help cover retiree single health insurance premiums. The reimbursement maximum includes the PEMHCA minimum. Up to age 65, retirees are eligible for reimbursement up to$416/month in 2024(amount adjusted annually) After age 65, retirees are eligible for reimbursement up to $249/month in 2024(amount adjusted annually) Alternate Work Schedule: An employee shall be eligible to work a 9/80 alternate work schedule according to the conditions, criteria, and requirements set forth in City Manager's Directive 71. Requests to work a 9/80 schedule shall be made through or by the Department Head to the City Manager. The City Manager must approve the schedule and the City Manager or Department Head (for employees other than Department Heads) may terminate the schedule at anytime.
Mar 08, 2024
Full Time
Description The Departments: The City of Santa Clara is recruiting for two Compliance Manager positions: one (1) position in the Electric Utility Department, and one (1) position in the Water and Sewer Utilities Department. The Electric Department, doing business as “Silicon Valley Power,” (SVP) currently provides over 600 Megawatts of power to residential and business customers within Santa Clara, of which 40 percent of comes from carbon-free renewable resources. In addition to operating several in-town generation plants, SVP owns and operates Santa Clara’s transmission and distribution electric system. It is the mission of Silicon Valley Power to be a progressive, service-oriented utility, offering reliable, competitively priced services for the benefit of Santa Clara and its customers. Being competitive in the marketplace with a continuous focus on customer service, SVP can provide economic value to the City of Santa Clara and its customers while maintaining low residential rates and offering competitive rates for all customers. The Water and Sewer Utilities Department is a utility enterprise that provides planning, design, construction, maintenance, and operation of the City's water distribution system, sewer collection system, and recycled water system. For more information about Water and Sewer Utilities please visit the department website . The Positions: Electric Utility Department: The Compliance Manager for the Electric Utility (SVP) will lead the department’s North American Electric Reliability Corporation (NERC) Compliance Program. Based on SVP’s NERC Registrations as a Transmission Owner, Transmission Operator, Distribution Provider, Transmission Planner, Generation Owner, and Generation Operator, the Compliance Manager monitors NERC Reliability Standard projects and works with business units across the utility to plan a strategy for meeting compliance with upcoming regulatory changes. This position also performs ongoing reviews of the utility’s current practices, and operational events for compliance with existing reliability standards. The NERC Compliance Manager interfaces with the Western Electric Coordinating Council (SVP’s Compliance Enforcement Authority) for compliance spot checks, annual self-certifications, and the triennial NERC/WECC Audit. The Compliance Manager will prepare the utility for upcoming audits, coordinate compliance with SVP’s neighboring utility as needed, manage contracts as well as contractors and support staff. The ideal candidate will have: a good grasp of vertically integrated utility operations, strong analytical and writing skills, excellent organizational and record-keeping skills, experience with SharePoint, and experience organizing and leading teams. The Compliance Manager (NERC) for the Electric Utility must pass a criminal history background check that meets the requirements of NERC Standard CIP-004 prior to employment and every 7 years thereafter. Water and Sewer Utilities Department: The Compliance Manager for the Water and Sewer Utilities position oversees the Code Enforcement, Water Resources Specialist and administrative staff. This is a critical position with the responsibilities that include managing the City's water quality monitoring program to ensure the protection of the public and compliance with all applicable drinking water regulations as promulgated by the California Department of Health Services, California Environmental Protection Agency, and the U.S. Environmental Protection Agency; managing all State and Federal regulatory programs and issues for the protection of the public and employees from industrial accidents, and occupational and environmental health hazards. Also managing all ongoing water and sewer utility compliance with applicable regulations/standards/policies governed by OSHA, Cal OSHA, EPA, DOT, California Department of Health Services, State Water Resource Control Board, the Regional Water Quality Control Board and any other Federal, State, and local regulatory agency and when necessary, direct corrective action that may include halting an operation. Due to the level and day-to-day responsibility of the Compliance Manager, this position is integral to the Water and Sewer Utilities. The Compliance Manager is a key leadership position in the unclassified service with assigned responsibility for ensuring compliance with all Federal, State and local laws, regulations, permits for City of Santa Clara within the Electric Utility, Water & Sewer Utilities and Public Works Departments. The employee will provide the leadership of all employees through coaching, enabling and facilitating a team environment and working collaboratively with internal and external customers. Individual is responsible for initiating actions up to and including stopping an operation when necessary to assure full compliance. As a member of the City's Unclassified Service Compliance Manager is an "at-will" position and the incumbent serves at the discretion of the City Manager. An incumbent in this classification: demonstrates strong ethical, professional, and service-oriented leadership and interpersonal skills, sets a good example; and correctly applies the tenets of the City's Code of Ethics and Values. Additional Information: You must answer all job specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applications must be filled out completely (i.e. do not write “see resume or personnel file.”) To receive consideration for the screening process, candidates must submit a 1) Cover Letter 2) Resume and (3) Answers to Supplemental Questions. Incomplete applications will not be accepted. Application packets may be submitted online through the “Apply Now” feature on the job announcement at www.santaclaraca.gov . This position is open until filled: Applications will be reviewed on a bi-weekly basis for consideration to the position. If you are interested in applying you are encouraged to apply as soon as possible, before the position is closed. The City of Santa Clara is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of Santa Clara is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (408) 615-2080 or HumanResources@santaclaraca.gov . THIS RECRUITMENT MAY BE USED TO FILL MULTIPLE POSITIONS IN THIS, OR OTHER DIVISIONS OR DEPARTMENTS BESIDES THE POSITIONS LISTED BELOW. IF YOU ARE INTERESTED IN EMPLOYMENT IN THIS CLASSIFICATION, YOU SHOULD APPLY TO ENSURE YOU ARE CONSIDERED FOR ADDITIONAL OPPORTUNITIES THAT MAY UTILIZE THE APPLICANTS FROM THIS RECRUITMENT. MEETING THE MINIMUM QUALIFICATIONS DOES NOT GUARANTEE ADMITTANCE INTO THE EXAMINATION PROCESS. ONLY THE MOST QUALIFIED CANDIDATES WHO DEMONSTRATE THE BEST COMBINATION OF QUALIFICATIONS IN RELATION TO THE REQUIREMENTS AND DUTIES OF THE POSITION WILL BE INVITED TO TEST OR INTERVIEW. . Typical Duties Duties include, but are not limited to the following: Under general direction: For the Electric Utility and Water and Sewer Utilities Departments: • Works with all personnel ensuring an injury free work place; • Develops the programs and procedures necessary to be in compliance with all Federal, State and local environmental, health and safety and security laws, regulations and permits; • Maintains water quality, environmental, health, safety and security files and compliance with State and Federal regulations; • Develops and provides training for employees through coaching, enabling, and facilitating techniques and ensures that effective training programs are in place; • Utilizes continuous improvement tools like benchmarking, and establishes key process measures that meet the organization's needs; • Develops and implements incident investigation and reporting programs, and takes appropriate preventive actions; • Maintains the Material Safety Data Sheet System to ensure it is complete and up-to-date; • Reviews and revises all pertinent materials l for content, comprehension level, and clarity; • Maintains current information on applicable laws, regulations and permits with Federal and State agencies; • Provides necessary budgeting , communication, contracting, , agency relations with Federal, State and local regulatory bodies • Ensures that performance standards and records management requirements are met to achieve outcomes and expectations; • Assists in the preparation of material and evidence for the organization's use in hearings, lawsuits, and insurance investigations; • Ensures maintenance of applicable professional certifications required for employees; and • Performs other related duties as assigned. For the Electric Utility Department: • Manages all environmental, health, safety, reliability and security programs and issues to ensure employee safety; • Manages and directs all facility environmental programs including hazardous and non-hazardous waste, air and water permitting and all facility compliance with applicable regulations/standards/policies governed by OSHA, Cal OSHA, EPA, NFPA, DOT, BAAQMD, CEC, FERC, WECC, and any other Federal, State and local regulatory agencies; • Conducts health & safety, health, physical security, environmental and behavioral based management system audits to identify existing and potential deficiencies and monitors corrective actions identified, and to assess compliance with standards and assure implementation of required changes; • Develops and implements the medical surveillance program, including hazardous materials exposure, hearing conservation, respiratory protection and any others as needed; • Coordinates all activities associated with Worker's Compensation with the Human Resources Department; and • Maintains the Material Safety Data Sheet System to ensure it is complete and up to date. For the Water and Sewer Utilities Department: • Manages the City's water quality monitoring program to ensure the protection of the public and compliance with all applicable drinking water regulations as promulgated by the State Water Resources Control Board (SWRCB) - Division of Drinking Water, California Environmental Protection Agency, and U.S. Environmental Protection Agency; • Manages the City's demand side management programs to promote water conservation and the efficient use of water within the City; • Manages all State and Federal regulatory programs and issues to ensure the protection of the public and employees safety; • Manages and directs all facility environmental programs including hazardous and non-hazardous wastes, air and water permitting; and all ongoing water and sewer utility compliance with applicable regulations/standards/policies governed by OSHA, Cal OSHA, EPA, DOT, State Water Resources Control Board (SWRCB) - Division of Drinking Water and other applicable divisions, the Regional Water Quality Control Board and any other Federal, State and local regulatory agencies. Minimum Qualifications EDUCATION AND EXPERIENCE For all departments: • Education and experience equivalent to graduation from an accredited college or university with a Bachelor's degree in Chemistry, Environmental Studies or closely related field; and • Three (3) years of experience at a responsible level in regulatory compliance in the electric utility, water and sewer utility industry, or storm water pollution prevention program. Desirable Qualifications • An additional two (2) years' experience in hazardous materials, management regulatory compliance in the electric or water resource planning in the water utility industry; • A Master's degree in Chemistry, Environmental Studies, Engineering or Public Administration for positions in the Water & Sewer Utilities Department and Public Works Department. LICENSE Possession of a valid California Class C driver's license is required at the time of appointment and for duration of employment. For Water & Sewer Utilities Department: • Possession of a valid Water Distribution Operators Certificate (Grade D2, or above) or the ability to obtain that certificate within 12 months of appointment; • Possession of a valid Collection System Maintenance certificate (Grade 2 or above) issued by the California Water Environment Association or the ability to obtain that certificate within 12 months of appointment. OTHER REQUIREMENTS • Must be able to perform all of the essential functions of the job. • May be required to work unusual hours in emergency situations. CONFLICT OF INTEREST Incumbents in this position are required to file a Conflict-of-Interest statement upon assuming office, annually and upon leaving office, in accordance with City Manager Directive 100. Knowledge, Skills, and Abilities Knowledge of: For all departments: • Principles of leadership and management through coaching, enabling and facilitating employees working in a team environment and working collaboratively with internal and external (Federal, State and local) customers and agencies; • Principles and practices of Electric Utility or Water & Sewer Utilities or Public Works environmental, health and safety and regulatory compliance methods; • Applicable laws, regulations and permits, including Environmental Protection Agency, air emissions, clean water and hazardous waste; • Applicable regulations/standards/policies governed by OSHA, Cal OSHA, EPA, DOT, CPUC; • Principles and practices of budgeting, communication, contracting, performance standards, records management, and resource management to achieve outcomes and expectations in implementing compliance programs to be consistent with environmental, health, safety, security laws, regulations and permits; • Modern office equipment, and computer software programs including but not limited to current windows applications, Word, Excel (advanced user) and PowerPoint; • Effective leadership, supervision, training and project management principles and practices; • Research methods and statistical analysis; and • Familiarity with service request management platforms and other applicable technologies to provide oversight and monitoring. For the Electric Utility Department: • Applicable regulations/standards/policies governed by FERC, NERC and WECC. For the Water and Sewer Utilities Department: • Applicable laws, regulations and permits affecting the water and sewer utility industry, including Environmental Protection Agency, air emissions, and State Water Resources Control Board (SWRCB) - Division of Drinking Water and the City's Rules and Regulations for Sewers and Sewage Disposal; and • Principles of water resource planning. Ability to: • Prepare, analyze and forecast complex sets of data and prepare necessary memorandums, reports, and charts as assigned; • Identify requirements to ensure a safe, effective and efficient operation of the Electric Utility, Water & Sewer Utilities or Public Works Departments; • Evaluate situations, identify problems, make logical decisions and follow through on resolution; • Conduct research and analysis of complex technical issues; evaluate options and make recommendations for action; prepare staff reports and recommendations; • Manage consultants and contractors to meet contract requirements; • Interpret Federal, State and local regulations and assess impacts on City departments and the utilities' or public works customers; • Communicate clearly and effectively verbally, and in writing, and make presentations to management and regulatory agencies; • Establish and maintain effective working relationships with those contacted in the course of work including but not limited to supervisors, subordinates and customers; • Work in a team-based environment and achieve common goals; • Effectively handle multiple priorities, organize workload and meet strict deadlines; and • Walk or stand for extended periods of time and bend, stoop, crawl, reach, carry, climb, and lift as necessary to perform assigned duties. City of Santa Clara Benefit Summary Overview for Bargaining Unit #9 Miscellaneous Unclassified Management This summary provides a brief overview of the City of Santa Clara’s benefits available to Bargaining Unit #9 employees in 2024. In the event of any conflict between the information in this summary and the applicable official plan documents, City Manager’s Directives (CMDs), Personnel and Salary Resolution, or Memorandum of Understanding (MOU), the applicable official plan documents, CMDs, Personnel and Salary Resolution, or MOU will prevail over this summary. Benefits are subject to change. Retirement: Membership in the California Public Employees Retirement System (CalPERS) Classic Employees: 2.7% @ age 55 formula -employee pays 8.00% of gross pay, minus $61 bi-weekly New Employees: 2.0% @ age 62 formula - employee pays 7.00% of gross pay Medicare and Social Security (FICA) Employee pays 6.20% up to $10,397.40(Social Security) and 1.45% (Medicare) of gross pay Health Insurance: City contribution up to $2042.82/month, based on enrollment in a CalPERS health plan Employees electing health coverage with premiums above the City health contribution will pay additional premium costs from salary on a pre-tax basis Coverage is effective as early asthe first day of the monthafter date of hire If an employee enrolls in a plan with a premium that is less than $946.86/month, they will be paid the difference in cash Employees hired on or after 1/1/2023who opt-out of City-offered health insurance and provide annual attestation and acceptableproof of alternative required coverage for themselves and their tax family, if applicable, are eligible for a cash-in-lieu amount of $250/month. Contact Human Resources for more details Dental Insurance: Choice of two Delta Dental plans; enrollment is mandatory City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Vision Insurance: Choice of two VSP plans City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Voluntary Employee Beneficiary Association (VEBA): City contributes $50.00 a month toward employee’s VEBA account Account funds may be used to pay for qualified medical expenses after separation from the City and after age 50 (pre-tax) Life Insurance: City pays for $50,000 of Basic Life Insurance coverage Coverage is effective the first of the month after one calendar month of employment Additional optional insurance may be purchased by the employee for the employee, spouse, domestic partner, and/or dependent children State Disability Insurance (SDI): Employee pays 1.1% of gross pay (includes Paid Family Leave) 7 day waiting period. Weekly paid leave for absences due to non-work related injuries/illnesses. Benefit is based on past earnings. Refer to edd.ca.gov for more information Paid Family Leave (PFL): Up to 8 weeks of benefits within a 12-month period to care for a family member or to bond with a new child No waiting period. Weekly paid leave benefit. Benefit is based on past earnings. Refer to edd.ca.gov for more information Long Term Disability (LTD) Insurance: Benefit is 60% of basic wage up to $13,333; max $8,000/month City paid benefit. City pays $.207/$100 of insured earnings 60 calendar day waiting period Coverage is effective the first of the month after one calendar month of employment Deferred Compensation: Voluntary plan through Nationwide Retirement Solutions Employee may contribute up to the lesser of the IRS maximum or100% of gross compensation into a pre-tax 457(b) account or a post-tax Roth 457(b) account (or a combination of the two accounts) subject to IRS rules Flexible Spending Account (IRS Section 125 Plan): Employee may contribute up to $3,200per year in pre-tax dollars to a health care spending account Employee may contribute up to $5,000 per year in pre-tax dollars to a dependent care spending account Employee may contribute up to $315per month in pre-tax dollars to a commuter benefit plan Vacation: Vacation is accrued bi-weekly, cannot use vacation during first 6 months of City service For 1 -4 years of service: 10 days (80 hours)/year For 5 -9 years of service: 15 days (120 hours)/year For 10 - 15 years of service: 21 days (168 hours)/year For 16 - 20 years of service: 22 days (176 hours)/year For 21+ years of service: 24 days (192 hours)/year Maximum accrual is 480 hours Once per year, employees can elect to convert up to 80 hours of accrued vacation to cash to be paid out in up to two cash-outs the following calendar year Sick Leave: Sick leave is accrued bi-weekly for equivalent of 96 hours per calendar year with no maximum accrual Up to 48 hours/year of accumulated sick leave may be used for family illness Up to 32 hours/year of accumulated sick leave may be used for personal leave Employee may convert sick leave to vacation once per calendar year (annual maximum conversion is 96 hours sick to 48 hours vacation) Partial sick leave payoff provision on retirement depending on years of service Management Leave: 120 hours of management leave credited to employees each January 1st New employees hired between January 1st and June 30th receive 120 hours of management leave their first year New employees hired between July 1st and December 31st receive 60 hours of management leave their first year Unused management leave may be carried over from one calendar year to the next; however, an employee may never have more than 240 hours (calendar years 2021 through 2024) of “banked” management leave Holidays: Seventeen paid eight-hour holidays per year (13 & 4 holidays between 12/25 to 1/1 of following year) Mobile Communication Device Allowance: $80/month in lieu of carrying a City-issued cell phone Auto Allowance (an alternative to mileage reimbursement or use of a City vehicle): Department Heads receive $320/month (up to $520, with City Manager approval). Assistant Department Heads and Division Managers can receive $200/month (Up to $500 with City Manager approval) Tuition Reimbursement Program: Up to $2,000 per fiscal year for tuition reimbursement Employee Assistance Program: Confidential counseling to employees and dependents. Up to maximum of five (5) consultations per family member per incident per year City paid benefit Retiree Medical Reimbursement Program: Employees who retire from the City with at least ten (10) years of service shall receive reimbursement to help cover retiree single health insurance premiums. The reimbursement maximum includes the PEMHCA minimum. Up to age 65, retirees are eligible for reimbursement up to$416/month in 2024(amount adjusted annually) After age 65, retirees are eligible for reimbursement up to $249/month in 2024(amount adjusted annually) Alternate Work Schedule: An employee shall be eligible to work a 9/80 alternate work schedule according to the conditions, criteria, and requirements set forth in City Manager's Directive 71. Requests to work a 9/80 schedule shall be made through or by the Department Head to the City Manager. The City Manager must approve the schedule and the City Manager or Department Head (for employees other than Department Heads) may terminate the schedule at anytime.
City of Tacoma, WA
Tacoma, Washington, United States
Position Description ****SPECIAL NOTE**** First consideration will be given to applicants that apply by May 3, 2024 The City of Tacoma (City), Environmental Services (ES) Department, is recruiting for the Appointive position of Assistant Division Manager in the Laboratory Group within the Science and Engineering Division. The Science and Engineering Division provides engineering, planning, program management and laboratory services for the City's Wastewater, Surface Water and Solid Waste utilities. The major areas of focus include collection system pipes, wastewater treatment plants, pumping stations, regional drainage facilities, landfill facilities, stormwater systems, sampling and analyses, environmental cleanup projects, and regulatory compliance both as a regulator and a regulated entity. The Science and Engineering Division is comprised of the following five core sections, in addition to administrative and technical services support groups: Environmental Services Laboratory, Environmental Programs, Asset Management, Capital Delivery, and Special Programs Group. The ES Lab’s mission is to provide high-quality analytical lab services for the City’s and regional partners responding to environmental regulations, supporting research and developing solutions to environmental problems facing the greater Tacoma area and Puget Sound. This position provides management and technical oversight for the Environmental Services Laboratory at CUW. This position has final responsibility for lab quality assurance, work product timeliness, lab safety, laboratory equipment and supplies, staff development and training, operational budget, and spending approvals within the laboratory. This position is directly responsible or influential in meeting a number of key environmental regulations by performing analyses of environmental samples for the Clean Water Act, Resource Conservation and Recovery Act, Comprehensive Environmental Response Compensation and Liability Act, Model Toxics Control Act, and hazardous waste designation rules. Laboratory results are used to inform environmental decisions within the regulations that may lead to cleanup of environmental sites, capital improvements, mitigation activities, and waste disposal decisions. Responsible for managing the CUW laboratory operational and capital budget (4.8 million biennial budget) within allotments. Proper resourcing ensures the lab is able to perform required work necessary to demonstrate compliance, enlighten pollutant source tracing, inform operational effectiveness and compliance for two WWTPs, and inform long term trend monitoring of clean-up sites and strategies to reduce and address pollutant loading in stormwater and wastewater. The below video links provide an overview of the award winning, exciting, and diverse engineering projects we often work on: Point Defiance Stormwater Treatment Facility Project Stormwater Sampling Overview The applicant selected for this position will co-locate with a group of dynamic and creative engineers, scientists, and technicians all housed at Tacoma's Center for Urban Waters facility situated adjacent to Tacoma's Thea Foss Waterway in downtown Tacoma. For more information on the unique Center for Urban Waters professional environment visit the following web site: https://www.urbanwaters.org/ As the Assistant Division Manager for the Laboratory Group, you will: Provide leadership, plan, and manage the work of the Laboratory Group with approximately 17 direct reports. Oversee all laboratory operations; ensuring timely and accurate analytical results that support City enforcement and monitoring requirements. Maintain all required and appropriate laboratory certifications and accreditations. Direct all laboratory quality assurance activities including Standard Operating Procedure (SOP) development, ensure the Laboratory Quality Assurance Manual is up to date and maintained to include current practices. Direct and coordinate laboratory data management activities, Laboratory Information Management System (LIMS), data management planning and strategic software and hardware planning and acquisition. Responsible for laboratory safety, health, and environmental control issues, including compliance with State and Federal laws relating to the Chemical Hygiene Plan, Occupation Health and Safety (OSHA/WISHA) regulations, Resource Conservation and Recovery Act (RCRA) hazardous waste and Ecology Dangerous waste disposal regulations. Manage the laboratory budget and monitor expenditures to result in a non-negative balance at the end of each biennium. Work with budget staff to set appropriate allotments. Approve laboratory staff schedules, leave use, training/travel requests, and purchasing requests. Analytical support of the NPDES Phase 1 Municipal Stormwater Permit and federal Consent Decree for the long-term monitoring of the Thea Foss Waterway Superfund Site. Develop staff to implement and to support the Division and Department programs and initiatives, especially focused on meeting Tacoma 2025 goals. Coordinate with other City work groups, divisions and departments. Make presentations to City Council, Committees, Governmental Partners and the Public. Participate in the development of the vision / strategic approach to support the Environmental Services Strategic Plan 2018-2025. Participate in the Division biennial budget process. Our Ideal Candidate will be a person who exemplifies the following traits: Strong personal motivation and drive - an energetic and committed self-starter. Excellent interpersonal communication skills. A dynamic leader who motivates others, with exceptional team building and performance leadership skills. A strategic thinker who knows how to paint a picture of the Department's vision and strategy and creates and sustains a climate where people are motivated to do their best to help the organization achieve its objectives. High-performing customer service and conflict management skill sets Interest in personal growth and development. Experience with enhancing diversity, equity and inclusion in the workplace. Other Responsibilities: Oversee the preparation of laboratory reports related to local, state, and federal regulatory compliance. Keep current with the latest technologies and management techniques, federal, state, and local rules, and regulations and laws related to wastewater and stormwater monitoring and analysis; Confer with other Environmental Services Assistant Division Managers to coordinate work efforts whenever necessary or desirable. Attend management and technical training seminars and workshops. Physical Requirements and Working Conditions: Office and laboratory environment, occasional travel to a variety of locations to conduct work and may be exposed to typical hazards encountered at such work sites. Subject to emergency calls during off-duty hours. WHY WORK FOR THE CITY? The City of Tacoma offers a generous program of employee benefits: Outstanding working conditions and an exceptional quality-of-life environment. Medical coverage for eligible employees, spouses and dependents, including children up to age 26. Vision care with VSP for employees and eligible dependents enrolled in the Regence PPO medical plan with vision benefits. Dental coverage for eligible employees and their elected dependents, including dependent children up to the age of 26. Deferred compensation allowing tax-deferred savings as authorized under Section 457 of the IRS Code. Personal time off. Paid holidays. A great pension plan. The Community Tacoma is a mid-sized urban port city that sits along the Puget Sound with a population of nearly 210,000. The third largest city in the state of Washington, it is a diverse, progressive international gateway to the Pacific Rim. Propelled by significant development such as the University of Washington Tacoma, the Tacoma Link light rail system, the restored urban waterfront of the Thea Foss Waterway, the expansions of both the MultiCare and Franciscan health systems, and a significant influx of foreign direct investment in its downtown core, Tacoma has evolved considerably since the 1990s. Tacoma boasts the state's highest density of art and history museums and is home to a flourishing creative community of writers, artists, musicians, photographers, filmmakers, chefs, entrepreneurs, and small business owners who each add their unique flair to the city's vibrant commercial landscape. The iconic Tacoma Dome has endured as a high-demand venue for some of the largest names in the entertainment industry. Tacoma's natural beauty and proximity to the Puget Sound and Mount Rainier draws hikers, runners, bicyclists, and maritime enthusiasts to the area. Its lively social scene is infused with energy by thousands of students attending the University of Washington Tacoma, the University of Puget Sound, the Evergreen State College Tacoma campus, and Tacoma Community College, as well as a number of local trade and technical colleges. Its prime location - just 20 minutes south of the Seattle-Tacoma International Airport, 30 miles north of the state capital in Olympia, and within 10 miles of the U.S. Department of Defense's premier military installation on the West Coast - only adds to Tacoma's desirability. To see a few of the great things Tacoma has to offer, view this YouTube Video! City of Tacoma Commitment to Diversity and Inclusion Tacoma's diversity is its greatest asset. Tacoma embraces its multi-cultural and multi-ethnic character. Communities of color and immigrant communities are fundamental to Tacoma's entrepreneurial spirit, workforce, and long-term success. In Tacoma, equity and empowerment are top priorities, meaning that all Tacoma residents must have equitable opportunities to reach their full potential and share in the benefits of community progress. One of our goals is for the City of Tacoma workforce to reflect the community it serves. We actively work to eliminate racial and other disparities and welcome candidates with diverse backgrounds and/or multicultural skill sets and experiences. Our goal is for Tacoma to be an inclusive and equitable place to live, work, and play. Qualifications MINIMUM EDUCATION AND EXPERIENCE Bachelor's degree in engineering, business or public administration or directly related field. AND Six years of experience in one or more fields in the environmental services department, including 1 year prior as supervisor, manager or SME *Equivalency: 1 year of experience = 1 year of education LICENSES, CERTIFICATES AND OTHER REQUIREMENTS Valid Washington State driver's license at time of appointment with maintenance thereafter, or evidence of equivalent mobility. Knowledge & Skills KNOWLEDGE: Operations, principles, practices, methods and techniques of wastewater treatment. Asset management strategies and implementation. Compiling and analyzing statistical and technical information, and other data. Labor relations including Labor union contract negotiations. Managing staff and programs, including developing and implementing workgroup policies, workload projections and assignments; conduct performance reviews and oversee and make recommendations regarding performance management. Coordinate communication and projects with other City departments, governmental and private agencies, consultants, architects, contractors, vendors and the general public. Presentations to elected officials, stakeholders and other groups, as designated. Develop and meet schedules and timelines for yourself and assigned staff. Establishing and maintaining cooperative and effective working relationships with others. Prepare and maintain various personnel and work-related records and reports; prepare the annual division budget; forecast personnel requirements and authorize purchases within established guidelines. SKILLS: Proficient in use of all office equipment including personal computers and related software applications. Promote and maintain a culturally diverse work force and take appropriate pro-active steps to provide employees with a work environment free of harassment, intimidation, hostility and coercion based on race, color, national origin, gender, religion, age, disability, and family status. Effectively organize multiple assignments, sometimes of a complex nature or involving competing priorities, to produce work products that are accurate, thorough, cost effective and on time. Ability to adapt to an ever-changing work environment and make effective decisions quickly during stressful situations. Set and communicate clear expectations for staff, follow through and establish accountability for all. Selection Process & Supplemental Information Our City: With a population over 210,000, Tacoma is the second largest city in the Puget Sound region, gracing the shores of Commencement Bay. We are a diverse, progressive, international city that serves as a gateway to the Pacific Rim and the rest of the world. Named one of the most livable areas in the country by Livability.com, Tacoma and the surrounding area is a playground for outdoor and maritime enthusiasts. Our businesses are vibrant, our parks are beautiful, and our schools are exceptional. The City of Tacoma supports a healthy work/life balance, continuing education programs, leadership pathways, wellness incentives and a total rewards benefits program. We welcome you to take a look at our website and discover how the City of Tacoma can make your next career move part of our combined destiny: http://www.cityoftacoma.org/ http://www.traveltacoma.com/ ****SPECIAL NOTE**** First consideration will be given to applicants that apply by May 3, 2024 Interested individuals must complete the online application and attach a detailed resume and cover letter that includes major responsibilities and accomplishments related to this position. This is a competitive selection process. Your application will be reviewed and evaluated on the basis of education, certifications and related experience. Applicants whose qualifications most closely correspond to the City of Tacoma's needs will be eligible for further consideration. Those who meet the minimum qualifications will be placed on a Referral List for review and potential interview selection. Appointment is subject to passing a pre-employment background check. Communication from the City of Tacoma: We primarily communicate via email during the application process. Emails from cityoftacoma.org and/or governmentjobs.com must be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk email folders. The online application system requires you to enter a substantial amount of information. Be prepared to spend at least an hour entering information. In order for your application materials to be considered, all information must be submitted by the closing date and time listed on this job announcement. For assistance with the NEOGOV application process, questions regarding this job announcement, or if you are experiencing complications while applying, please contact the Human Resources office at (253) 591.5400 by 4:00 pm of the closing date of the job announcement. This will allow us to assist you before the job announcement closes. Agency City of Tacoma Address Human Resources Department 747 Market Street Tacoma, Washington, 98402-3764 Phone 253-591-5400 Website http://www.cityoftacoma.org The City of Tacoma provides excellent medical, dental and vision plans for the whole family; paid holidays and paid leave; participation in the Tacoma Public Employees' Retirement System (alternate plan for Police/Fire); continuing education and advancement opportunities and a growing variety of City-sponsored health and wellness opportunities and incentives. Medical Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger. Dental Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger. Vision Coverage: For eligible employees and their eligible dependents. Paid Leave: City employees are entitled to received paid holidays, sick/vacation leave or personal time off (PTO), depending upon union affiliation and appointment type. Insurance Plans: Employees are covered by a long-term disability plan. Short-term and expanded long-term disability insurance plans are also available to employees. The State Industrial Insurance Act also covers employees. Deferred Compensation: Income can be set aside on a pretax basis and invested for supplementation of normal retirement income. Retirement: All employees of the City, except members of the Police and Fire services, Tacoma Rail and certain project employees, are included in the Tacoma Employees' Retirement System. Information on the Tacoma Employees' Retirement System can be found at www.cityoftacoma.org or by calling (253) 502-8200. Other Employment Information Direct Deposit: Employees are paid on a bi-weekly schedule by direct deposit. Salary Increases: Based on satisfactory job performance, the City provides for a regular progression of salary increases for most classifications according to the salary schedule. Union Affiliation: Many job classifications are covered by union security provisions which require union membership, dues, or payment of equivalent service fees. Note: The provisions of this job announcement do not constitute an expressed or implied contract. Any provision contained herein may be modified and/or revoked without notice. Closing Date/Time: Continuous
Apr 20, 2024
Full Time
Position Description ****SPECIAL NOTE**** First consideration will be given to applicants that apply by May 3, 2024 The City of Tacoma (City), Environmental Services (ES) Department, is recruiting for the Appointive position of Assistant Division Manager in the Laboratory Group within the Science and Engineering Division. The Science and Engineering Division provides engineering, planning, program management and laboratory services for the City's Wastewater, Surface Water and Solid Waste utilities. The major areas of focus include collection system pipes, wastewater treatment plants, pumping stations, regional drainage facilities, landfill facilities, stormwater systems, sampling and analyses, environmental cleanup projects, and regulatory compliance both as a regulator and a regulated entity. The Science and Engineering Division is comprised of the following five core sections, in addition to administrative and technical services support groups: Environmental Services Laboratory, Environmental Programs, Asset Management, Capital Delivery, and Special Programs Group. The ES Lab’s mission is to provide high-quality analytical lab services for the City’s and regional partners responding to environmental regulations, supporting research and developing solutions to environmental problems facing the greater Tacoma area and Puget Sound. This position provides management and technical oversight for the Environmental Services Laboratory at CUW. This position has final responsibility for lab quality assurance, work product timeliness, lab safety, laboratory equipment and supplies, staff development and training, operational budget, and spending approvals within the laboratory. This position is directly responsible or influential in meeting a number of key environmental regulations by performing analyses of environmental samples for the Clean Water Act, Resource Conservation and Recovery Act, Comprehensive Environmental Response Compensation and Liability Act, Model Toxics Control Act, and hazardous waste designation rules. Laboratory results are used to inform environmental decisions within the regulations that may lead to cleanup of environmental sites, capital improvements, mitigation activities, and waste disposal decisions. Responsible for managing the CUW laboratory operational and capital budget (4.8 million biennial budget) within allotments. Proper resourcing ensures the lab is able to perform required work necessary to demonstrate compliance, enlighten pollutant source tracing, inform operational effectiveness and compliance for two WWTPs, and inform long term trend monitoring of clean-up sites and strategies to reduce and address pollutant loading in stormwater and wastewater. The below video links provide an overview of the award winning, exciting, and diverse engineering projects we often work on: Point Defiance Stormwater Treatment Facility Project Stormwater Sampling Overview The applicant selected for this position will co-locate with a group of dynamic and creative engineers, scientists, and technicians all housed at Tacoma's Center for Urban Waters facility situated adjacent to Tacoma's Thea Foss Waterway in downtown Tacoma. For more information on the unique Center for Urban Waters professional environment visit the following web site: https://www.urbanwaters.org/ As the Assistant Division Manager for the Laboratory Group, you will: Provide leadership, plan, and manage the work of the Laboratory Group with approximately 17 direct reports. Oversee all laboratory operations; ensuring timely and accurate analytical results that support City enforcement and monitoring requirements. Maintain all required and appropriate laboratory certifications and accreditations. Direct all laboratory quality assurance activities including Standard Operating Procedure (SOP) development, ensure the Laboratory Quality Assurance Manual is up to date and maintained to include current practices. Direct and coordinate laboratory data management activities, Laboratory Information Management System (LIMS), data management planning and strategic software and hardware planning and acquisition. Responsible for laboratory safety, health, and environmental control issues, including compliance with State and Federal laws relating to the Chemical Hygiene Plan, Occupation Health and Safety (OSHA/WISHA) regulations, Resource Conservation and Recovery Act (RCRA) hazardous waste and Ecology Dangerous waste disposal regulations. Manage the laboratory budget and monitor expenditures to result in a non-negative balance at the end of each biennium. Work with budget staff to set appropriate allotments. Approve laboratory staff schedules, leave use, training/travel requests, and purchasing requests. Analytical support of the NPDES Phase 1 Municipal Stormwater Permit and federal Consent Decree for the long-term monitoring of the Thea Foss Waterway Superfund Site. Develop staff to implement and to support the Division and Department programs and initiatives, especially focused on meeting Tacoma 2025 goals. Coordinate with other City work groups, divisions and departments. Make presentations to City Council, Committees, Governmental Partners and the Public. Participate in the development of the vision / strategic approach to support the Environmental Services Strategic Plan 2018-2025. Participate in the Division biennial budget process. Our Ideal Candidate will be a person who exemplifies the following traits: Strong personal motivation and drive - an energetic and committed self-starter. Excellent interpersonal communication skills. A dynamic leader who motivates others, with exceptional team building and performance leadership skills. A strategic thinker who knows how to paint a picture of the Department's vision and strategy and creates and sustains a climate where people are motivated to do their best to help the organization achieve its objectives. High-performing customer service and conflict management skill sets Interest in personal growth and development. Experience with enhancing diversity, equity and inclusion in the workplace. Other Responsibilities: Oversee the preparation of laboratory reports related to local, state, and federal regulatory compliance. Keep current with the latest technologies and management techniques, federal, state, and local rules, and regulations and laws related to wastewater and stormwater monitoring and analysis; Confer with other Environmental Services Assistant Division Managers to coordinate work efforts whenever necessary or desirable. Attend management and technical training seminars and workshops. Physical Requirements and Working Conditions: Office and laboratory environment, occasional travel to a variety of locations to conduct work and may be exposed to typical hazards encountered at such work sites. Subject to emergency calls during off-duty hours. WHY WORK FOR THE CITY? The City of Tacoma offers a generous program of employee benefits: Outstanding working conditions and an exceptional quality-of-life environment. Medical coverage for eligible employees, spouses and dependents, including children up to age 26. Vision care with VSP for employees and eligible dependents enrolled in the Regence PPO medical plan with vision benefits. Dental coverage for eligible employees and their elected dependents, including dependent children up to the age of 26. Deferred compensation allowing tax-deferred savings as authorized under Section 457 of the IRS Code. Personal time off. Paid holidays. A great pension plan. The Community Tacoma is a mid-sized urban port city that sits along the Puget Sound with a population of nearly 210,000. The third largest city in the state of Washington, it is a diverse, progressive international gateway to the Pacific Rim. Propelled by significant development such as the University of Washington Tacoma, the Tacoma Link light rail system, the restored urban waterfront of the Thea Foss Waterway, the expansions of both the MultiCare and Franciscan health systems, and a significant influx of foreign direct investment in its downtown core, Tacoma has evolved considerably since the 1990s. Tacoma boasts the state's highest density of art and history museums and is home to a flourishing creative community of writers, artists, musicians, photographers, filmmakers, chefs, entrepreneurs, and small business owners who each add their unique flair to the city's vibrant commercial landscape. The iconic Tacoma Dome has endured as a high-demand venue for some of the largest names in the entertainment industry. Tacoma's natural beauty and proximity to the Puget Sound and Mount Rainier draws hikers, runners, bicyclists, and maritime enthusiasts to the area. Its lively social scene is infused with energy by thousands of students attending the University of Washington Tacoma, the University of Puget Sound, the Evergreen State College Tacoma campus, and Tacoma Community College, as well as a number of local trade and technical colleges. Its prime location - just 20 minutes south of the Seattle-Tacoma International Airport, 30 miles north of the state capital in Olympia, and within 10 miles of the U.S. Department of Defense's premier military installation on the West Coast - only adds to Tacoma's desirability. To see a few of the great things Tacoma has to offer, view this YouTube Video! City of Tacoma Commitment to Diversity and Inclusion Tacoma's diversity is its greatest asset. Tacoma embraces its multi-cultural and multi-ethnic character. Communities of color and immigrant communities are fundamental to Tacoma's entrepreneurial spirit, workforce, and long-term success. In Tacoma, equity and empowerment are top priorities, meaning that all Tacoma residents must have equitable opportunities to reach their full potential and share in the benefits of community progress. One of our goals is for the City of Tacoma workforce to reflect the community it serves. We actively work to eliminate racial and other disparities and welcome candidates with diverse backgrounds and/or multicultural skill sets and experiences. Our goal is for Tacoma to be an inclusive and equitable place to live, work, and play. Qualifications MINIMUM EDUCATION AND EXPERIENCE Bachelor's degree in engineering, business or public administration or directly related field. AND Six years of experience in one or more fields in the environmental services department, including 1 year prior as supervisor, manager or SME *Equivalency: 1 year of experience = 1 year of education LICENSES, CERTIFICATES AND OTHER REQUIREMENTS Valid Washington State driver's license at time of appointment with maintenance thereafter, or evidence of equivalent mobility. Knowledge & Skills KNOWLEDGE: Operations, principles, practices, methods and techniques of wastewater treatment. Asset management strategies and implementation. Compiling and analyzing statistical and technical information, and other data. Labor relations including Labor union contract negotiations. Managing staff and programs, including developing and implementing workgroup policies, workload projections and assignments; conduct performance reviews and oversee and make recommendations regarding performance management. Coordinate communication and projects with other City departments, governmental and private agencies, consultants, architects, contractors, vendors and the general public. Presentations to elected officials, stakeholders and other groups, as designated. Develop and meet schedules and timelines for yourself and assigned staff. Establishing and maintaining cooperative and effective working relationships with others. Prepare and maintain various personnel and work-related records and reports; prepare the annual division budget; forecast personnel requirements and authorize purchases within established guidelines. SKILLS: Proficient in use of all office equipment including personal computers and related software applications. Promote and maintain a culturally diverse work force and take appropriate pro-active steps to provide employees with a work environment free of harassment, intimidation, hostility and coercion based on race, color, national origin, gender, religion, age, disability, and family status. Effectively organize multiple assignments, sometimes of a complex nature or involving competing priorities, to produce work products that are accurate, thorough, cost effective and on time. Ability to adapt to an ever-changing work environment and make effective decisions quickly during stressful situations. Set and communicate clear expectations for staff, follow through and establish accountability for all. Selection Process & Supplemental Information Our City: With a population over 210,000, Tacoma is the second largest city in the Puget Sound region, gracing the shores of Commencement Bay. We are a diverse, progressive, international city that serves as a gateway to the Pacific Rim and the rest of the world. Named one of the most livable areas in the country by Livability.com, Tacoma and the surrounding area is a playground for outdoor and maritime enthusiasts. Our businesses are vibrant, our parks are beautiful, and our schools are exceptional. The City of Tacoma supports a healthy work/life balance, continuing education programs, leadership pathways, wellness incentives and a total rewards benefits program. We welcome you to take a look at our website and discover how the City of Tacoma can make your next career move part of our combined destiny: http://www.cityoftacoma.org/ http://www.traveltacoma.com/ ****SPECIAL NOTE**** First consideration will be given to applicants that apply by May 3, 2024 Interested individuals must complete the online application and attach a detailed resume and cover letter that includes major responsibilities and accomplishments related to this position. This is a competitive selection process. Your application will be reviewed and evaluated on the basis of education, certifications and related experience. Applicants whose qualifications most closely correspond to the City of Tacoma's needs will be eligible for further consideration. Those who meet the minimum qualifications will be placed on a Referral List for review and potential interview selection. Appointment is subject to passing a pre-employment background check. Communication from the City of Tacoma: We primarily communicate via email during the application process. Emails from cityoftacoma.org and/or governmentjobs.com must be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk email folders. The online application system requires you to enter a substantial amount of information. Be prepared to spend at least an hour entering information. In order for your application materials to be considered, all information must be submitted by the closing date and time listed on this job announcement. For assistance with the NEOGOV application process, questions regarding this job announcement, or if you are experiencing complications while applying, please contact the Human Resources office at (253) 591.5400 by 4:00 pm of the closing date of the job announcement. This will allow us to assist you before the job announcement closes. Agency City of Tacoma Address Human Resources Department 747 Market Street Tacoma, Washington, 98402-3764 Phone 253-591-5400 Website http://www.cityoftacoma.org The City of Tacoma provides excellent medical, dental and vision plans for the whole family; paid holidays and paid leave; participation in the Tacoma Public Employees' Retirement System (alternate plan for Police/Fire); continuing education and advancement opportunities and a growing variety of City-sponsored health and wellness opportunities and incentives. Medical Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger. Dental Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger. Vision Coverage: For eligible employees and their eligible dependents. Paid Leave: City employees are entitled to received paid holidays, sick/vacation leave or personal time off (PTO), depending upon union affiliation and appointment type. Insurance Plans: Employees are covered by a long-term disability plan. Short-term and expanded long-term disability insurance plans are also available to employees. The State Industrial Insurance Act also covers employees. Deferred Compensation: Income can be set aside on a pretax basis and invested for supplementation of normal retirement income. Retirement: All employees of the City, except members of the Police and Fire services, Tacoma Rail and certain project employees, are included in the Tacoma Employees' Retirement System. Information on the Tacoma Employees' Retirement System can be found at www.cityoftacoma.org or by calling (253) 502-8200. Other Employment Information Direct Deposit: Employees are paid on a bi-weekly schedule by direct deposit. Salary Increases: Based on satisfactory job performance, the City provides for a regular progression of salary increases for most classifications according to the salary schedule. Union Affiliation: Many job classifications are covered by union security provisions which require union membership, dues, or payment of equivalent service fees. Note: The provisions of this job announcement do not constitute an expressed or implied contract. Any provision contained herein may be modified and/or revoked without notice. Closing Date/Time: Continuous
City of Tacoma, WA
Tacoma, Washington, United States
Position Description ***SPECIAL NOTE*** First consideration will be given to applicants that apply by April 18, 2024 The City of Tacoma is recruiting for an appointive position of Assistant Division Manager in the Operations and Maintenance Division of the Environmental Services Department. As a department we believe everything we do supports healthy neighborhoods and a thriving Puget Sound, leaving a better Tacoma for all. The Assistant Division Manager will oversee the electrical and instrumentation section, plant controls group and warehouse functions of Operation and Maintenance Division. They will direct the maintenance and repair of assets in the sanitary sewer and storm water utilities which includes 49 pump stations and two wastewater treatment plants within the City of Tacoma. Establish equipment and programing standards, training programs, compliance with purchasing, safety and all City of Tacoma personnel and management procedures. This position works closely with O&M division sections, Environmental Services Divisions and other City departments to coordinate and prioritize workload. Essential Duties: Manage staff and programs, including developing and implementing workgroup policies, workload projections, training, and assignments to section staff; conduct performance reviews and oversee and make recommendations regarding performance management. Ensure compliance with applicable permits and regulations; coordinate responses to regulatory agencies and activities related to compliance. Presentations to elected officials, stakeholders, and other groups, as designated. Labor relations including Labor union contract negotiations. Oversee, direct and coordinate projects, division operation and related activities; supervise and participate in the preparation of complex designs, plans, specifications/cost estimates and select, coordinate, and review the work of Engineers/consultants for projects and capital expenditures. Prepare and maintain various personnel and work-related records and reports; Assist in preparing the bi-annual division budget and monitor expenditures; forecast personnel requirements and authorize purchases within established guidelines. Train and supervise assigned personnel. Coordinate, assign and review work and assist in the selection and evaluation of personnel. Coordinate communication and projects with other City departments, governmental and private agencies, consultants, architects, contractors, vendors, and the public. Review/approve purchase and stock item request for the O&M warehouse. Review warehouse performance and compliance with City purchasing policies. Provide oversite and recommendations for division equipment, parts and supply purchasing. Physical Requirements and Working Conditions: Office and outdoor environment subject to occasional travel to a variety of locations to conduct work; may be exposed to typical hazards encountered at work sites in the sanitary industry. Occasional evening and nighttime work to meet schedules and project deadlines and attend public meetings. Subject to emergency calls during off-duty hours. City of Tacoma Recruitment Information: One of the primary goals of the City of Tacoma Equity and Empowerment Initiative is that the City of Tacoma workforce reflects the community it serves. We actively work to eliminate racial and other disparities and we welcome candidates with diverse and/or multicultural skill sets and personal experiences. Our goal is for Tacoma to be an inclusive and equitable place to live, work and play. Qualifications MINIMUM EDUCATION *Bachelor's Degree in engineering, business or public administration or directly related field MINIMUM EXPERIENCE 6 years of experience in one or more fields in the environmental services department, including 1 year prior as supervisor, manager or SME LICENSES, CERTIFICATES AND OTHER REQUIREMENTS Valid Washington State driver's license at time of appointment with maintenance thereafter. DESIRED QUALIFICATIONS: Background, training and experience in construction management, maintenance techniques and asset management. Knowledge and experience in Programmable logic controllers. Preferred 4 years of experience in the sanitary or surface water field. *Equivalency: 1 year of experience = 1 year of education Knowledge & Skills KNOWLEDGE: Operations, principles, practices, methods and techniques of wastewater treatment. Asset management strategies and implementation. Overseeing and inspecting the work of contractors on major engineering projects. Compiling and analyzing statistical and technical information, and other data. Labor relations including Labor union contract negotiations. Managing staff and programs, including developing and implementing workgroup policies, workload projections and assignments; conduct performance reviews and oversee and make recommendations regarding performance management. Coordinate communication and projects with other City departments, governmental and private agencies, consultants, architects, contractors, vendors and the general public. Presentations to elected officials, stakeholders and other groups, as designated. Develop and meet schedules and timelines for yourself and assigned staff. Establishing and maintaining cooperative and effective working relationships with others. Prepare and maintain various personnel and work-related records and reports; Assist in preparing the bi-annual division budget; forecast personnel requirements and authorize purchases within established guidelines. SKILLS: Proficient in use of all office equipment including personal computers and related software applications. Promote and maintain a culturally diverse work force and take appropriate pro-active steps to provide employees with a work environment free of harassment, intimidation, hostility and coercion based on race, color, national origin, gender, religion, age, disability, and family status. Effectively organize multiple assignments, sometimes of a complex nature or involving competing priorities, to produce work products that are accurate, thorough, cost effective and on time. Ability to adapt to an ever-changing work environment and make effective decisions quickly during stressful situations. Set and communicate clear expectations for staff, follow through and establish accountability for all. Selection Process & Supplemental Information ***SPECIAL NOTE*** First consideration will be given to applicants that apply by April 18, 2024 Our City: With a population over 210,000, Tacoma is the second largest city in the Puget Sound region, gracing the shores of Commencement Bay. We are a diverse, progressive, international city that serves as a gateway to the Pacific Rim and the rest of the world. Named one of the most livable areas in the country by Livability.com, Tacoma and the surrounding area is a playground for outdoor and maritime enthusiasts. Our businesses are vibrant, our parks are beautiful, and our schools are exceptional. The City of Tacoma supports a healthy work/life balance, continuing education programs, leadership pathways, wellness incentives and a total rewards benefits program. We welcome you to take a look at our website and discover how the City of Tacoma can make your next career move part of our combined destiny: http://www.cityoftacoma.org/ http://www.traveltacoma.com/ Interested individuals must complete the online application and attach a detailed resume and cover letter that includes major responsibilities and accomplishments related to this position. This is a competitive selection process. Your application will be reviewed and evaluated on the basis of education, certifications and related experience. Applicants whose qualifications most closely correspond to the City of Tacoma's needs will be eligible for further consideration. Those who meet the minimum qualifications will be placed on a Referral List for review and potential interview selection. Appointment is subject to passing a pre-employment background check. Communication from the City of Tacoma: We primarily communicate via email during the application process. Emails from cityoftacoma.org and/or governmentjobs.com must be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk email folders. For assistance with the NEOGOV application process, or questions regarding this job announcement, call the Human Resources office at (253) 591.5400. The City of Tacoma provides excellent medical, dental and vision plans for the whole family; paid holidays and paid leave; participation in the Tacoma Public Employees' Retirement System (alternate plan for Police/Fire); continuing education and advancement opportunities and a growing variety of City-sponsored health and wellness opportunities and incentives. Medical Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger. Dental Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger. Vision Coverage: For eligible employees and their eligible dependents. Paid Leave: City employees are entitled to received paid holidays, sick/vacation leave or personal time off (PTO), depending upon union affiliation and appointment type. Insurance Plans: Employees are covered by a long-term disability plan. Short-term and expanded long-term disability insurance plans are also available to employees. The State Industrial Insurance Act also covers employees. Deferred Compensation: Income can be set aside on a pretax basis and invested for supplementation of normal retirement income. Retirement: All employees of the City, except members of the Police and Fire services, Tacoma Rail and certain project employees, are included in the Tacoma Employees' Retirement System. Information on the Tacoma Employees' Retirement System can be found at www.cityoftacoma.org or by calling (253) 502-8200. Other Employment Information Direct Deposit: Employees are paid on a bi-weekly schedule by direct deposit. Salary Increases: Based on satisfactory job performance, the City provides for a regular progression of salary increases for most classifications according to the salary schedule. Union Affiliation: Many job classifications are covered by union security provisions which require union membership, dues, or payment of equivalent service fees. Note: The provisions of this job announcement do not constitute an expressed or implied contract. Any provision contained herein may be modified and/or revoked without notice. Closing Date/Time: Continuous
Apr 11, 2024
Full Time
Position Description ***SPECIAL NOTE*** First consideration will be given to applicants that apply by April 18, 2024 The City of Tacoma is recruiting for an appointive position of Assistant Division Manager in the Operations and Maintenance Division of the Environmental Services Department. As a department we believe everything we do supports healthy neighborhoods and a thriving Puget Sound, leaving a better Tacoma for all. The Assistant Division Manager will oversee the electrical and instrumentation section, plant controls group and warehouse functions of Operation and Maintenance Division. They will direct the maintenance and repair of assets in the sanitary sewer and storm water utilities which includes 49 pump stations and two wastewater treatment plants within the City of Tacoma. Establish equipment and programing standards, training programs, compliance with purchasing, safety and all City of Tacoma personnel and management procedures. This position works closely with O&M division sections, Environmental Services Divisions and other City departments to coordinate and prioritize workload. Essential Duties: Manage staff and programs, including developing and implementing workgroup policies, workload projections, training, and assignments to section staff; conduct performance reviews and oversee and make recommendations regarding performance management. Ensure compliance with applicable permits and regulations; coordinate responses to regulatory agencies and activities related to compliance. Presentations to elected officials, stakeholders, and other groups, as designated. Labor relations including Labor union contract negotiations. Oversee, direct and coordinate projects, division operation and related activities; supervise and participate in the preparation of complex designs, plans, specifications/cost estimates and select, coordinate, and review the work of Engineers/consultants for projects and capital expenditures. Prepare and maintain various personnel and work-related records and reports; Assist in preparing the bi-annual division budget and monitor expenditures; forecast personnel requirements and authorize purchases within established guidelines. Train and supervise assigned personnel. Coordinate, assign and review work and assist in the selection and evaluation of personnel. Coordinate communication and projects with other City departments, governmental and private agencies, consultants, architects, contractors, vendors, and the public. Review/approve purchase and stock item request for the O&M warehouse. Review warehouse performance and compliance with City purchasing policies. Provide oversite and recommendations for division equipment, parts and supply purchasing. Physical Requirements and Working Conditions: Office and outdoor environment subject to occasional travel to a variety of locations to conduct work; may be exposed to typical hazards encountered at work sites in the sanitary industry. Occasional evening and nighttime work to meet schedules and project deadlines and attend public meetings. Subject to emergency calls during off-duty hours. City of Tacoma Recruitment Information: One of the primary goals of the City of Tacoma Equity and Empowerment Initiative is that the City of Tacoma workforce reflects the community it serves. We actively work to eliminate racial and other disparities and we welcome candidates with diverse and/or multicultural skill sets and personal experiences. Our goal is for Tacoma to be an inclusive and equitable place to live, work and play. Qualifications MINIMUM EDUCATION *Bachelor's Degree in engineering, business or public administration or directly related field MINIMUM EXPERIENCE 6 years of experience in one or more fields in the environmental services department, including 1 year prior as supervisor, manager or SME LICENSES, CERTIFICATES AND OTHER REQUIREMENTS Valid Washington State driver's license at time of appointment with maintenance thereafter. DESIRED QUALIFICATIONS: Background, training and experience in construction management, maintenance techniques and asset management. Knowledge and experience in Programmable logic controllers. Preferred 4 years of experience in the sanitary or surface water field. *Equivalency: 1 year of experience = 1 year of education Knowledge & Skills KNOWLEDGE: Operations, principles, practices, methods and techniques of wastewater treatment. Asset management strategies and implementation. Overseeing and inspecting the work of contractors on major engineering projects. Compiling and analyzing statistical and technical information, and other data. Labor relations including Labor union contract negotiations. Managing staff and programs, including developing and implementing workgroup policies, workload projections and assignments; conduct performance reviews and oversee and make recommendations regarding performance management. Coordinate communication and projects with other City departments, governmental and private agencies, consultants, architects, contractors, vendors and the general public. Presentations to elected officials, stakeholders and other groups, as designated. Develop and meet schedules and timelines for yourself and assigned staff. Establishing and maintaining cooperative and effective working relationships with others. Prepare and maintain various personnel and work-related records and reports; Assist in preparing the bi-annual division budget; forecast personnel requirements and authorize purchases within established guidelines. SKILLS: Proficient in use of all office equipment including personal computers and related software applications. Promote and maintain a culturally diverse work force and take appropriate pro-active steps to provide employees with a work environment free of harassment, intimidation, hostility and coercion based on race, color, national origin, gender, religion, age, disability, and family status. Effectively organize multiple assignments, sometimes of a complex nature or involving competing priorities, to produce work products that are accurate, thorough, cost effective and on time. Ability to adapt to an ever-changing work environment and make effective decisions quickly during stressful situations. Set and communicate clear expectations for staff, follow through and establish accountability for all. Selection Process & Supplemental Information ***SPECIAL NOTE*** First consideration will be given to applicants that apply by April 18, 2024 Our City: With a population over 210,000, Tacoma is the second largest city in the Puget Sound region, gracing the shores of Commencement Bay. We are a diverse, progressive, international city that serves as a gateway to the Pacific Rim and the rest of the world. Named one of the most livable areas in the country by Livability.com, Tacoma and the surrounding area is a playground for outdoor and maritime enthusiasts. Our businesses are vibrant, our parks are beautiful, and our schools are exceptional. The City of Tacoma supports a healthy work/life balance, continuing education programs, leadership pathways, wellness incentives and a total rewards benefits program. We welcome you to take a look at our website and discover how the City of Tacoma can make your next career move part of our combined destiny: http://www.cityoftacoma.org/ http://www.traveltacoma.com/ Interested individuals must complete the online application and attach a detailed resume and cover letter that includes major responsibilities and accomplishments related to this position. This is a competitive selection process. Your application will be reviewed and evaluated on the basis of education, certifications and related experience. Applicants whose qualifications most closely correspond to the City of Tacoma's needs will be eligible for further consideration. Those who meet the minimum qualifications will be placed on a Referral List for review and potential interview selection. Appointment is subject to passing a pre-employment background check. Communication from the City of Tacoma: We primarily communicate via email during the application process. Emails from cityoftacoma.org and/or governmentjobs.com must be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk email folders. For assistance with the NEOGOV application process, or questions regarding this job announcement, call the Human Resources office at (253) 591.5400. The City of Tacoma provides excellent medical, dental and vision plans for the whole family; paid holidays and paid leave; participation in the Tacoma Public Employees' Retirement System (alternate plan for Police/Fire); continuing education and advancement opportunities and a growing variety of City-sponsored health and wellness opportunities and incentives. Medical Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger. Dental Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger. Vision Coverage: For eligible employees and their eligible dependents. Paid Leave: City employees are entitled to received paid holidays, sick/vacation leave or personal time off (PTO), depending upon union affiliation and appointment type. Insurance Plans: Employees are covered by a long-term disability plan. Short-term and expanded long-term disability insurance plans are also available to employees. The State Industrial Insurance Act also covers employees. Deferred Compensation: Income can be set aside on a pretax basis and invested for supplementation of normal retirement income. Retirement: All employees of the City, except members of the Police and Fire services, Tacoma Rail and certain project employees, are included in the Tacoma Employees' Retirement System. Information on the Tacoma Employees' Retirement System can be found at www.cityoftacoma.org or by calling (253) 502-8200. Other Employment Information Direct Deposit: Employees are paid on a bi-weekly schedule by direct deposit. Salary Increases: Based on satisfactory job performance, the City provides for a regular progression of salary increases for most classifications according to the salary schedule. Union Affiliation: Many job classifications are covered by union security provisions which require union membership, dues, or payment of equivalent service fees. Note: The provisions of this job announcement do not constitute an expressed or implied contract. Any provision contained herein may be modified and/or revoked without notice. Closing Date/Time: Continuous
CITY OF BURLINGAME, CA
Burlingame, CA, United States
The City of Burlingame is accepting applications for the position of Environmental Regulatory Compliance Manager The City of Burlingame is currently recruiting for a self-motivated, highly organized individual with a proven track record of successful independent judgment to join our Department of Public Works as the Environmental Regulatory Compliance Manager. Under the limited supervision and direction of the Deputy Director of Public Works Operations or other supervisory personnel, the incumbent will perform activities and provide services related to Environmental Programs to the divisions within the Public Works Department. This position is responsible for reviewing, implementing and coordinating environmental regulatory compliance programs and energy conservation programs. ESSENTIAL FUNCTIONS: (include but are not limited to the following) Oversees and manages the annual Municipal Regional Permit (MRP), compliance auditing, management of inspection programs, preparation of reports, and coordination with regional and state agencies. Serves as the City liaison for the assigned administrative division with other divisions, departments, and outside agencies as part of the reporting requirements relative to the MRP. Responsible for the completion of Industrial and Commercial Site Control Inspections, and associated reporting, as required by the MRP. Directs work of consultants, contractors and City staff on subject matters specific to the MRP. Implements and participates in the City’s programs relating to, but not limited to regulatory programs for storm water pollution prevention, water and energy conservation, and related areas; monitoring of regulatory websites such as the SF Estuary, California Integrate Water Quality System (CIWQS). Assist in developing local programs and ordinances such as mercury and PCB abatements from stormwater to comply with state regulations. Manages, develops and implements public education outreach programs related to pollution prevention programs in compliance with permit requirements. Coordinates with Division managers to assist them in complying with state regulations relative to the Clean Water Act, potable water regulations, and water rights matters. Preparation, management and administration of Urban Water Management Plan (UWMP), and its compliance with state regulations. Updating and tracking of the required audits related to the city’s Sanitary Sewer Management Program (SSMP) as required by the statewide general Waste Discharge Requirement (WDR). Ensures SSMP contractor compliance with industrial pre-treatment and inspection programs as required by the National Pollutant Discharge Elimination System (NPDES) permit. Represents the City, and serves at various committees including San Mateo County Stormwater Pollution Program Agency, CASQA (California Stormwater Quality Association), and at BASMAA (Bay Area Stormwater Management Agencies Association) on issues relative to stormwater management, green infrastructure plan, trash reduction, and overall compliance. Coordinates with senior level staff at regional levels to determine compliance for local issues and provides support to the Code Enforcement office to ensure City is in compliance with stormwater ordinances. Reviews and provides input on environmental documents and studies within areas of technical knowledge. Prepares reports and makes presentations to the management team, City Council, and regional and state agencies; develops schedules, and cost estimates for City environmental projects and programs; Analyzes regulations and programs on environmental matters and provides recommendations to management teams. Composes and presents comprehensive, concise and effective oral and written reports, communications and presentations on complex matters to diverse technical and non-technical audiences; reviews and evaluates forms and manuals and recommends changes Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public Prepares, develops, coordinates and implements contracts related to environmental programs and other work programs as directed QUALIFICATIONS: (The following are minimal qualifications necessary for entry into the classification) Education and Experience : Any combination of education and experience that could likely provide the required knowledge, skills, and abilities necessary for an Environmental Regulatory Compliance Manager. A typical way of obtaining the knowledge, skills, and abilities would be: Minimum 4 years’ related experience in environmental regulations and practices or 2 years’ experience with a Bachelor’s degree from an accredited college or university in environmental science, biology, public administration or closely related field. License/Certificate : Possession of, or ability to obtain, a valid class C California driver’s license. KNOWLEDGE/ABILITIES/SKILLS: (The following are a sample of the KAS’s necessary to perform the essential duties) Knowledge of: Environmental regulations and practices and related guidelines; current trends and recent developments regarding storm water pollution prevention, and water conservation; modern principles, practices, and methods of administrative and organizational analysis; public administration policies and procedures; research and reporting methods, techniques, and procedures; structure and organization of public sector agencies; standard office procedures, practices, and equipment, including a computer and applicable software; methods and techniques for record keeping and report preparation and writing; proper English, spelling, and grammar. Ability to: Perform a wide variety of analytical duties and tasks with little to no supervision; think critically and independently problem solve; set project level objectives within defined parameters; provide technical support and review; effectively implement programs, projects and activities; use sound judgment in making decisions and recommendations; communicate clearly and concisely, both orally and in writing; use software effectively; make quick and accurate computations; work cooperatively with the public, other City personnel and other organizations in a team oriented environment; demonstrate a civic entrepreneurial spirit by generating new innovative ideas and development of better methods to accomplish tasks and complete projects; and manage meetings effectively. Skills to : Operate an office computer and a variety of word processing, spreadsheet and other software applications. PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS: Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in using a computer keyboard and mouse. Additionally, the position requires near and far vision in reading written reports and work-related documents. Acute hearing is required when providing phone and personal service. Additionally, the need to lift, drag, and push files, paper, and documents weighing up to 25 pounds is required. The incumbent must occasionally work outside in varying weather conditions to perform inspections and field meetings. To walk several blocks at a time in field; to crouch, kneel, stoop, squat to perform variety of tasks; to climb hills; to work outdoors in occasional adverse weather; to occasionally work in a confined space, in electrical hazard situations or with chemicals; exposure to traffic hazards; to have sufficient vision, hearing and stamina to perform the above functions. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations. About the Public Works Department The Application Process This recruitment will close on Sunday, April 21, 2024 at 5:00 p.m. Applicants must submit a completed City of Burlingame application and supplemental questions found online at www.calopps.org . Applications submitted without completed supplemental questions will be considered incomplete and disqualified from this recruitment process. Resumes may be attached online to your submitted application via the CalOpps link. Interested candidates must submit a completed online employment application. Resumes are highly desirable, but a resume in lieu of a completed application will not be accepted. Unless otherwise specified, all correspondence will be conducted via the email address provided on your application. The Selection Process All applications will be reviewed for relevant education, experience, training and other job-related qualifications. Meeting the minimum qualifications does not guarantee that a candidate will be invited to participate in the selection process. Based upon a review of employment applications, supplemental questionnaires, and resumes received, a limited number of the qualified applicants may be invited to participate in the examination process. The process will consist of an Oral Panel Interview. An eligibility list will be established from those who pass the examination process with a score of 70% or higher. Current and future vacancies may be filled from this list. The list will remain in effect for at least one year unless exhausted sooner. The department will invite the most qualified candidates from the eligibility list to a final department interview. The Public Works Director will make the final appointment. All new hires are required to successfully pass a one-year probationary period. Prior to appointment, candidates will be required to: Pass a thorough background investigation and pre-employment physical. Job Description URL: https://cms6.revize.com/revize/burlingamecity/document_center/Human%20Resources/... Benefits BENEFITS: Retirement: CalPERS 2.5% at 55 for Classic members and 2.0% at 62 for New members; Classic members contribute 1.5% of the City’s contribution to CalPERS retirement via payroll deduction on a pre-tax basis Health Insurance: Choice of CalPERS Medical plans; City pays up to 92.5% of medical premium of most medical plans City contribution to Retiree Health Reimbursement Arrangement (HRA) Dental and Vision for employee and dependents Term life and AD&D insurance policy in the amount of $100,000 Long-Term Disability Insurance plan pays 60% of monthly salary ($3,500 max) Vacation leave of 10-24 days per year, based on length of service Paid holidays of 14 days per year (includes 2 floating holidays) Sick Leave of 12 days per year Administrative leave of 80 hours per fiscal year, accrued on a bi-weekly basis Deferred Compensation: City contributes $45 per pay period matching contribution to a 457 plan Section 125 Flex Benefit: Un-reimbursed Medical and Child Care Transportation Incentive Program Reduced fee for City Recreation fitness classes Employee Assistance Program Closing Date/Time: Until filled or until 100 applicants
Mar 14, 2024
Full Time
The City of Burlingame is accepting applications for the position of Environmental Regulatory Compliance Manager The City of Burlingame is currently recruiting for a self-motivated, highly organized individual with a proven track record of successful independent judgment to join our Department of Public Works as the Environmental Regulatory Compliance Manager. Under the limited supervision and direction of the Deputy Director of Public Works Operations or other supervisory personnel, the incumbent will perform activities and provide services related to Environmental Programs to the divisions within the Public Works Department. This position is responsible for reviewing, implementing and coordinating environmental regulatory compliance programs and energy conservation programs. ESSENTIAL FUNCTIONS: (include but are not limited to the following) Oversees and manages the annual Municipal Regional Permit (MRP), compliance auditing, management of inspection programs, preparation of reports, and coordination with regional and state agencies. Serves as the City liaison for the assigned administrative division with other divisions, departments, and outside agencies as part of the reporting requirements relative to the MRP. Responsible for the completion of Industrial and Commercial Site Control Inspections, and associated reporting, as required by the MRP. Directs work of consultants, contractors and City staff on subject matters specific to the MRP. Implements and participates in the City’s programs relating to, but not limited to regulatory programs for storm water pollution prevention, water and energy conservation, and related areas; monitoring of regulatory websites such as the SF Estuary, California Integrate Water Quality System (CIWQS). Assist in developing local programs and ordinances such as mercury and PCB abatements from stormwater to comply with state regulations. Manages, develops and implements public education outreach programs related to pollution prevention programs in compliance with permit requirements. Coordinates with Division managers to assist them in complying with state regulations relative to the Clean Water Act, potable water regulations, and water rights matters. Preparation, management and administration of Urban Water Management Plan (UWMP), and its compliance with state regulations. Updating and tracking of the required audits related to the city’s Sanitary Sewer Management Program (SSMP) as required by the statewide general Waste Discharge Requirement (WDR). Ensures SSMP contractor compliance with industrial pre-treatment and inspection programs as required by the National Pollutant Discharge Elimination System (NPDES) permit. Represents the City, and serves at various committees including San Mateo County Stormwater Pollution Program Agency, CASQA (California Stormwater Quality Association), and at BASMAA (Bay Area Stormwater Management Agencies Association) on issues relative to stormwater management, green infrastructure plan, trash reduction, and overall compliance. Coordinates with senior level staff at regional levels to determine compliance for local issues and provides support to the Code Enforcement office to ensure City is in compliance with stormwater ordinances. Reviews and provides input on environmental documents and studies within areas of technical knowledge. Prepares reports and makes presentations to the management team, City Council, and regional and state agencies; develops schedules, and cost estimates for City environmental projects and programs; Analyzes regulations and programs on environmental matters and provides recommendations to management teams. Composes and presents comprehensive, concise and effective oral and written reports, communications and presentations on complex matters to diverse technical and non-technical audiences; reviews and evaluates forms and manuals and recommends changes Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public Prepares, develops, coordinates and implements contracts related to environmental programs and other work programs as directed QUALIFICATIONS: (The following are minimal qualifications necessary for entry into the classification) Education and Experience : Any combination of education and experience that could likely provide the required knowledge, skills, and abilities necessary for an Environmental Regulatory Compliance Manager. A typical way of obtaining the knowledge, skills, and abilities would be: Minimum 4 years’ related experience in environmental regulations and practices or 2 years’ experience with a Bachelor’s degree from an accredited college or university in environmental science, biology, public administration or closely related field. License/Certificate : Possession of, or ability to obtain, a valid class C California driver’s license. KNOWLEDGE/ABILITIES/SKILLS: (The following are a sample of the KAS’s necessary to perform the essential duties) Knowledge of: Environmental regulations and practices and related guidelines; current trends and recent developments regarding storm water pollution prevention, and water conservation; modern principles, practices, and methods of administrative and organizational analysis; public administration policies and procedures; research and reporting methods, techniques, and procedures; structure and organization of public sector agencies; standard office procedures, practices, and equipment, including a computer and applicable software; methods and techniques for record keeping and report preparation and writing; proper English, spelling, and grammar. Ability to: Perform a wide variety of analytical duties and tasks with little to no supervision; think critically and independently problem solve; set project level objectives within defined parameters; provide technical support and review; effectively implement programs, projects and activities; use sound judgment in making decisions and recommendations; communicate clearly and concisely, both orally and in writing; use software effectively; make quick and accurate computations; work cooperatively with the public, other City personnel and other organizations in a team oriented environment; demonstrate a civic entrepreneurial spirit by generating new innovative ideas and development of better methods to accomplish tasks and complete projects; and manage meetings effectively. Skills to : Operate an office computer and a variety of word processing, spreadsheet and other software applications. PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS: Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in using a computer keyboard and mouse. Additionally, the position requires near and far vision in reading written reports and work-related documents. Acute hearing is required when providing phone and personal service. Additionally, the need to lift, drag, and push files, paper, and documents weighing up to 25 pounds is required. The incumbent must occasionally work outside in varying weather conditions to perform inspections and field meetings. To walk several blocks at a time in field; to crouch, kneel, stoop, squat to perform variety of tasks; to climb hills; to work outdoors in occasional adverse weather; to occasionally work in a confined space, in electrical hazard situations or with chemicals; exposure to traffic hazards; to have sufficient vision, hearing and stamina to perform the above functions. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations. About the Public Works Department The Application Process This recruitment will close on Sunday, April 21, 2024 at 5:00 p.m. Applicants must submit a completed City of Burlingame application and supplemental questions found online at www.calopps.org . Applications submitted without completed supplemental questions will be considered incomplete and disqualified from this recruitment process. Resumes may be attached online to your submitted application via the CalOpps link. Interested candidates must submit a completed online employment application. Resumes are highly desirable, but a resume in lieu of a completed application will not be accepted. Unless otherwise specified, all correspondence will be conducted via the email address provided on your application. The Selection Process All applications will be reviewed for relevant education, experience, training and other job-related qualifications. Meeting the minimum qualifications does not guarantee that a candidate will be invited to participate in the selection process. Based upon a review of employment applications, supplemental questionnaires, and resumes received, a limited number of the qualified applicants may be invited to participate in the examination process. The process will consist of an Oral Panel Interview. An eligibility list will be established from those who pass the examination process with a score of 70% or higher. Current and future vacancies may be filled from this list. The list will remain in effect for at least one year unless exhausted sooner. The department will invite the most qualified candidates from the eligibility list to a final department interview. The Public Works Director will make the final appointment. All new hires are required to successfully pass a one-year probationary period. Prior to appointment, candidates will be required to: Pass a thorough background investigation and pre-employment physical. Job Description URL: https://cms6.revize.com/revize/burlingamecity/document_center/Human%20Resources/... Benefits BENEFITS: Retirement: CalPERS 2.5% at 55 for Classic members and 2.0% at 62 for New members; Classic members contribute 1.5% of the City’s contribution to CalPERS retirement via payroll deduction on a pre-tax basis Health Insurance: Choice of CalPERS Medical plans; City pays up to 92.5% of medical premium of most medical plans City contribution to Retiree Health Reimbursement Arrangement (HRA) Dental and Vision for employee and dependents Term life and AD&D insurance policy in the amount of $100,000 Long-Term Disability Insurance plan pays 60% of monthly salary ($3,500 max) Vacation leave of 10-24 days per year, based on length of service Paid holidays of 14 days per year (includes 2 floating holidays) Sick Leave of 12 days per year Administrative leave of 80 hours per fiscal year, accrued on a bi-weekly basis Deferred Compensation: City contributes $45 per pay period matching contribution to a 457 plan Section 125 Flex Benefit: Un-reimbursed Medical and Child Care Transportation Incentive Program Reduced fee for City Recreation fitness classes Employee Assistance Program Closing Date/Time: Until filled or until 100 applicants
CITY OF ATLANTA, GA
Atlanta, Georgia, United States
Posting Open Until Filled Salary Commensurate with Experience The City of Atlanta’s Department of Grants and Community Development is seeking an experienced Assistant Grants Manager with excellent analytical and problem-solving skills who will quickly be able to become familiar with the operations of the Department and manage them effectively. The Assistant Grants Manager is a highly responsible administrative, professional position and is expected to lead all aspects of specified bodies of work for our Federal Entitlement Programs. The position will be principally responsible for directing the activities of several federal portfolios that include: HOPWA, HOME, CDBG, NSP, ESG, Section 108 Loan Fund, and Section 8 Moderate. This position includes supervising and coordinating the activities of 4-6 FTE’s, while interacting with numerous community leaders, stakeholders and others to implement projects and achieve visible results. The position requires a professional who is forward-thinking, innovative, creative and confident in making decisions. The individual must be a skillful motivator and negotiator in working with a wide variety of community and civic interests in the public, private, philanthropic and non-profit sectors. General Description and Classification Standards The Assistant Grants Services Manager (G23) is a senior management position that will report to the Assistant Director (Grants Services Manager) for Entitlement Program Operations. Primary responsibilities include but are not limited to the following: • Manage a variety of federally funded portfolios that include but are not limited to: HOME, CDBG, NSP, ESG, HOPWA, Section 108 Loan Fund, and Section 8 Moderate Rehabilitation. • Underwrite federal subsidies and provide risk analysis, project management, and project oversight for contracts in compliance with all federal rules and regulations. • Draft legislation and submits in the City’s Electronic Legislation Management System (ELMS) • Developing operational systems and workflows that increase efficiency and effectiveness. • Provides detailed program performance reports for various federal portfolios. • Use the City’s Oracle system to produce reports and track projects. • Monitor IDIS, DRGR, HMIS and other federal systems for compliance of HOPWA, ESG, NSP CDBG, Section 8 and HOME compliance triggers. • Will work in concert with the office financial team to track and manage program income received from various loan repayments and create monthly tracking and reporting. • Will assist in providing data and input for the Annual Action Plan (AAP), 5-year Consolidated Plan, Consolidated Annual Performance Evaluation Report (CAPER), and other adhoc reports for the department. • Assist in auditing previously funded and current portfolios for compliance and adherence to contract milestones/deliverables. • Assemble and underwrite the financial capital stack of federally funded construction projects and execute security instruments for the City in concert with the City’s Department of Law. • Familiarity with security deeds, Land Use Restriction Agreements (LURA), Promissory Notes, Intercreditor Agreements, subordination agreements and other real estate documents is required. • Position will perform other duties as assigned. Supervision Received Works under supervision of the Assistant Director Essential Duties & Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. • Lead and supervise a team of 4-6 FTE’s, provide guidance and feedback, conduct annual performance assessments, manages staff work plans and designs and implements division goals and strategic objectives for the staff. • Tracks Program Income, reviews pay request, updates Oracle, Sharepoint, Down Home, and other systems. • Negotiates, prepares, and manages the written agreement process with funded agencies within 60 days of award for various projects. Reviews and certifies the work of the staff and provides leadership and guidance of work performance. • Collects and analyzes data from project information submitted by agencies to report within IDIS, DRGR, HMIS and/or any statistical data base to ensure accuracy and recommends corrective action. • Assist in performing project/task management for large scale/ or complex construction and direct service contracts. • Excellent verbal and written communication skills to assist with preparing reports, identifying feasible projects, correspondences, and other materials as required. • Assist in monitoring efforts City-wide wide including but not limited to: CDBG, NSP, HOME, HOPWA, ESG, Section 8 or any other funding sources that are being implemented by the department. • Perform loan and subsidy layering underwriting and functions associated with underwriting as demanded for each program including: ordering property appraisals, conducting title searches, calculating loan to value, and debt to income ratios, evaluating debt and property insurance, etc.; preparing funding recommendations for approval; tracking funds and disbursements, Knowledge, Skills & Abilities Thorough knowledge of business, financial and compliance protocol. • Knowledge of government programs and funding that is derived from a variety of sources that include federal, state, and local allocations. • Ability to conduct detailed financial analyses of housing projects concerning down payment, debt ratios and credit analysis, income verifications and pay off calculations. • Knowledge with the funding and “loan closing” process and ability to facilitate financial transactions. • Ability to understand policies of the federal and state agencies, and private lending institutions, which may apply to a given project. • Ability to exercise a high level of technical skills, leadership ability, and attention to detail. Minimum Qualifications - Education and Experience A bachelor’s degree in business, finance, economics, insurance or risk management, public administration or related field is acceptable. Five (5) years of work experience with government entitlement programs and/or mortgage underwriting experience, loan servicing and intake, credit counseling, banking and federal program management experience. Preferred Education & Experience A Master’s degree in business, finance, economics, insurance or risk management, public administration or related field is preferred. Six (6) years of work experience with government entitlement programs, mortgage underwriting experience, loan servicing and intake, credit counseling, banking and federal program management experience. • Strong financial analysis and project management skills. • Strong computer skills and familiarity with the Microsoft Office Suite, Sharepoint and other emerging technologies. • Excellent written communication skills. As evidenced by a writing sample as part of the application. • Demonstrated ability to collect, analyze, interpret and present information in a logical manner that shows visual competence and design aptitude. • Experience working with large data sets, such as American Fact Finder, BLS, and HUD data sets to extrapolate information and align program priorities appropriately. • Experience with financial tracking and disbursements. Licensures and Certifications None required Essential Capabilities and Work Environment Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job
Mar 12, 2024
Full Time
Posting Open Until Filled Salary Commensurate with Experience The City of Atlanta’s Department of Grants and Community Development is seeking an experienced Assistant Grants Manager with excellent analytical and problem-solving skills who will quickly be able to become familiar with the operations of the Department and manage them effectively. The Assistant Grants Manager is a highly responsible administrative, professional position and is expected to lead all aspects of specified bodies of work for our Federal Entitlement Programs. The position will be principally responsible for directing the activities of several federal portfolios that include: HOPWA, HOME, CDBG, NSP, ESG, Section 108 Loan Fund, and Section 8 Moderate. This position includes supervising and coordinating the activities of 4-6 FTE’s, while interacting with numerous community leaders, stakeholders and others to implement projects and achieve visible results. The position requires a professional who is forward-thinking, innovative, creative and confident in making decisions. The individual must be a skillful motivator and negotiator in working with a wide variety of community and civic interests in the public, private, philanthropic and non-profit sectors. General Description and Classification Standards The Assistant Grants Services Manager (G23) is a senior management position that will report to the Assistant Director (Grants Services Manager) for Entitlement Program Operations. Primary responsibilities include but are not limited to the following: • Manage a variety of federally funded portfolios that include but are not limited to: HOME, CDBG, NSP, ESG, HOPWA, Section 108 Loan Fund, and Section 8 Moderate Rehabilitation. • Underwrite federal subsidies and provide risk analysis, project management, and project oversight for contracts in compliance with all federal rules and regulations. • Draft legislation and submits in the City’s Electronic Legislation Management System (ELMS) • Developing operational systems and workflows that increase efficiency and effectiveness. • Provides detailed program performance reports for various federal portfolios. • Use the City’s Oracle system to produce reports and track projects. • Monitor IDIS, DRGR, HMIS and other federal systems for compliance of HOPWA, ESG, NSP CDBG, Section 8 and HOME compliance triggers. • Will work in concert with the office financial team to track and manage program income received from various loan repayments and create monthly tracking and reporting. • Will assist in providing data and input for the Annual Action Plan (AAP), 5-year Consolidated Plan, Consolidated Annual Performance Evaluation Report (CAPER), and other adhoc reports for the department. • Assist in auditing previously funded and current portfolios for compliance and adherence to contract milestones/deliverables. • Assemble and underwrite the financial capital stack of federally funded construction projects and execute security instruments for the City in concert with the City’s Department of Law. • Familiarity with security deeds, Land Use Restriction Agreements (LURA), Promissory Notes, Intercreditor Agreements, subordination agreements and other real estate documents is required. • Position will perform other duties as assigned. Supervision Received Works under supervision of the Assistant Director Essential Duties & Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. • Lead and supervise a team of 4-6 FTE’s, provide guidance and feedback, conduct annual performance assessments, manages staff work plans and designs and implements division goals and strategic objectives for the staff. • Tracks Program Income, reviews pay request, updates Oracle, Sharepoint, Down Home, and other systems. • Negotiates, prepares, and manages the written agreement process with funded agencies within 60 days of award for various projects. Reviews and certifies the work of the staff and provides leadership and guidance of work performance. • Collects and analyzes data from project information submitted by agencies to report within IDIS, DRGR, HMIS and/or any statistical data base to ensure accuracy and recommends corrective action. • Assist in performing project/task management for large scale/ or complex construction and direct service contracts. • Excellent verbal and written communication skills to assist with preparing reports, identifying feasible projects, correspondences, and other materials as required. • Assist in monitoring efforts City-wide wide including but not limited to: CDBG, NSP, HOME, HOPWA, ESG, Section 8 or any other funding sources that are being implemented by the department. • Perform loan and subsidy layering underwriting and functions associated with underwriting as demanded for each program including: ordering property appraisals, conducting title searches, calculating loan to value, and debt to income ratios, evaluating debt and property insurance, etc.; preparing funding recommendations for approval; tracking funds and disbursements, Knowledge, Skills & Abilities Thorough knowledge of business, financial and compliance protocol. • Knowledge of government programs and funding that is derived from a variety of sources that include federal, state, and local allocations. • Ability to conduct detailed financial analyses of housing projects concerning down payment, debt ratios and credit analysis, income verifications and pay off calculations. • Knowledge with the funding and “loan closing” process and ability to facilitate financial transactions. • Ability to understand policies of the federal and state agencies, and private lending institutions, which may apply to a given project. • Ability to exercise a high level of technical skills, leadership ability, and attention to detail. Minimum Qualifications - Education and Experience A bachelor’s degree in business, finance, economics, insurance or risk management, public administration or related field is acceptable. Five (5) years of work experience with government entitlement programs and/or mortgage underwriting experience, loan servicing and intake, credit counseling, banking and federal program management experience. Preferred Education & Experience A Master’s degree in business, finance, economics, insurance or risk management, public administration or related field is preferred. Six (6) years of work experience with government entitlement programs, mortgage underwriting experience, loan servicing and intake, credit counseling, banking and federal program management experience. • Strong financial analysis and project management skills. • Strong computer skills and familiarity with the Microsoft Office Suite, Sharepoint and other emerging technologies. • Excellent written communication skills. As evidenced by a writing sample as part of the application. • Demonstrated ability to collect, analyze, interpret and present information in a logical manner that shows visual competence and design aptitude. • Experience working with large data sets, such as American Fact Finder, BLS, and HUD data sets to extrapolate information and align program priorities appropriately. • Experience with financial tracking and disbursements. Licensures and Certifications None required Essential Capabilities and Work Environment Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job
City of Portland, Oregon
Portland, Oregon, United States
The Position Job Appointment: Full-Time Work Schedule: Monday - Friday, 8 am-5 pm. An alternate schedule may be available. Work Location: 1120 SW 5TH AVE, PORTLAND OR 97204-1912 Benefits: Please check our benefit tab for an overview of benefits for this position. Union Representation: Non-represented, no union affiliation. Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to attach a resume. Are you service-minded with strong facilitation, change management, and leadership skills? Are you able to empower teams to work towards a shared vision? Would you like to apply your knowledge of management to maintain the city’s wastewater and stormwater collection infrastructure? The Program The Environmental Services Wastewater Group protects public health, water quality, and the environment by cost-effectively operating, maintaining, and administering wastewater and stormwater collection, pumping, and treatment facilities and managing related programs in ways that ensure compliance with all permits, regulations, and contracts. The Wastewater Group operates and maintains two wastewater treatment plants, 100 pump stations and step systems, 2500 miles of pipe, 1700 stormwater facilities, 350 properties, 34 program/service areas, 143 employees (121 union-represented employees, 22 non-represented employees), and $52.5 million budget. The Collection System Division is one of four divisions within the Wastewater Group, and it operates and maintains the City's sewer and stormwater system, including the City's green stormwater infrastructure, and it develops engineering solutions to collection system problems. The Position The City of Portland Bureau of Environmental Services (BES) is seeking a Collection System Operation and Maintenance Division Manager to lead a team of 25 technical and managerial staff who operate and maintain the city’s wastewater and stormwater collection system. This position provides direction to managers within their division to ensure the work is coordinated within the team and within the broader bureau and city goals. This position also collaborates with upper-level bureau managers to develop strategies, policies, and initiatives to implement the BES Strategic Plan and the bureau’s Racial Equity Plan. Especially during the City of Portland’s governance transition, this position participates in developing outcomes that are sustainable and equitable across the communities we serve, including our workforce community. This position mentors the staff and managers that report to them, and they develop and track annual budgets and oversee staff who manage programs and projects. This position also oversees the development of process improvements and efficiencies. This position is a Division Manager position and a member of the Wastewater Group Leadership Team. The position is primarily responsible for managing the maintenance engineering, repair, and maintenance of the city's wastewater, stormwater, and green infrastructure collection systems. The position provides senior direction and oversight of engineering solutions and project execution related to system failures and improvements. The position oversees the $20M interagency pipeline maintenance agreement with the Portland Bureau of Transportation Environmental Services Division. The position serves as the City's Capacity Management Maintenance and Operation (CMOM) program manager for the collection system. What you’ll get to do: Develop and lead a cohesive Collections System Division that includes setting division program and budget priorities, integrating work across bureau divisions and across bureaus, and ensuring work priorities and bureau goals are met. Lead a team of supervisors and skilled professionals who operate, monitor, and maintain, the city’s diffuse and interconnected wastewater and stormwater collection systems. You will also mentor staff by providing coaching, training, and incentives, and participate in programs that promote workplace diversity, improved management skills, and a positive employee work environment. Review and oversee difficult maintenance and engineering-related problems and provide senior manager-level technical solutions to resolve these challenges. You will also provide senior manager review of Capital Improvement Projects as part of project Technical Reviews Committees. Direct the work of maintenance crews through an interagency agreement with the Portland Bureau of Transportation. You will also evaluate the work and identify work priorities. Analyze critical wastewater programs, and recommend ways to improve collection system operations, efficiencies, and effectiveness. You may also lead the development of GIS and spatial analysis tools to improve collection system data and overall system efficiencies. Participate on Bureau-wide governance teams to make decisions about bureau investments, including the bureau’s 5-year $1 billion capital improvement program. These governance committees provide guidance, transparency, and accountability in the development of the Capital Improvement Program. An ideal candidate will demonstrate through direct or transferrable experience: The ability to lead and manage subordinate managers and staff that comprise a high-performance team that focuses on the day-to-day management and maintenance of the city’s wastewater and stormwater collection and treatment system. Management includes setting staff priorities, coaching staff, evaluating performance, providing guidance, and administering discipline when needed. The ability to develop and manage program, project, and staffing budgets totaling $30,000,000. Provide highly technical oversight and troubleshooting to resolve complex wastewater and collection system engineering challenges. Build trust and establish positive working relationships with other bureaus while overseeing the work they perform on behalf of Environmental Services. About the Bureau of Environmental Services This is an exciting time to join the Bureau of Environmental Services (BES). Together we are re-imagining the work we do to ensure it aligns with Our Values: We implement equity in our workplace, business practices, and service delivery. We value our customers and partners. We carefully manage our watersheds, wastewater and stormwater infrastructure, and financial resources. We encourage leadership among our employees in our City and community. We support a diverse, collaborative, healthy, and engaged workforce. We urge respectful communication and transparency. We advance innovative, sustainable, and resilient solutions. At BES, we value our customers and partners; Portlanders’ sense of connection to their waterways; conscientious stewardship of our watersheds, wastewater and stormwater infrastructure, and financial resources; a diverse, collaborative, healthy, and engaged workforce; leadership among our employees and in our City and community; equity in our workplace, business practices, and service delivery; clear communication and transparency; innovative, sustainable, and resilient solutions. BES is seeking talented individuals from diverse racial, ethnic, and socio-economic backgrounds with knowledge, ability, and experience working with a broad range of individuals and communities; and that desire to work collaboratively and creatively to broaden the variety of innovative ways to partner with and serve all Portland communities. To learn more about the work we do at BES, click on the link: About Environmental Services | Portland.gov Our BES 10-Year Strategic Plan can be found here: download (portland.gov) Questions?: Terrol Johnson Senior Recruiter terrol.johnson@portlandoregon.gov To Qualify Applicants should specifically address and demonstrate in their resume how their education, training, and/or experience meet each of the following minimum qualifications: Ability to lead, manage, and inspire diverse and complex teams that manage and maintain city wastewater and stormwater collection infrastructure. Ability to apply analytic and problem-solving skills to independently develop highly technical engineering decisions, conclusions, and recommendations. Ability to communicate effectively, both verbally and in writing to present information, proposals, and recommendations clearly and persuasively to staff, upper management, elected officials, and in public settings. Ability to establish and maintain effective working relationships, and ability to show tact, diplomacy, and patience, and gain cooperation through discussion and collaboration. Knowledge and understanding of the impacts of systemic racism on historically marginalized and socially vulnerable communities and experience applying diversity, equity, and inclusion principles to mitigate such impacts in programs, projects, and workforce development and recruitment. Additional Requirements Six years of progressively responsible experience developing, implementing, overseeing and/or managing complex multidisciplinary wastewater and/or stormwater infrastructure programs, and/or projects. Minimum of five years in a supervisory role overseeing teams composed of technical staff and subordinate managers. Two years of experience in successful change management through collaboration, building trust, and supporting decision-making at the level closest to the work. A professional engineering license is desired, but not required. The Recruitment Process STEP 1: Apply online between April 8, 2024 - May 6, 2024 Required Application Materials: Resume Optional Application Materials: Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.) Application Tips: Salary Range/Equity Pay Analysis : Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. Do not attach materials not requested. All completed applications for this position must be submitted no later than the closing date and time of this recruitment. All applications must be submitted via the City's online application process. E-mailed and/or faxed applications will not be accepted. Step 2: Minimum Qualification Evaluation: Week of May 6, 2024 An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume weighted 100%. Your resume will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required before the establishment of the eligible list and/or final selection. Step 3: Establishment of Eligible List : Week of May 13, 2024 Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. Step 4: Selection (Interview): TBD The hiring bureau will review and select candidates to interview. Please note, that the selection process may take up to 90 days from the notification of being placed on the eligible list. Step 5: Offer of Employment: TBD Step 6: Start Date: TBD A start date will be determined after all conditions of employment have been met. *Timeline is approximate and subject to change* Additional Information Click here for additional information regarding the following: City of Portland Core Values Recruitment Process - Work Status Equal Employment Opportunity Veteran Preference ADA, Pregnancy, and Religious Accommodations An Equal Opportunity / Affirmative Action Employer A Career with the City of Portland offers many Employee Benefits We offer a comprehensive benefits package, including but not limited to Health Care (Medical, Vision and Dental) Carrot Fertility Wellness Benefits Life Insurance Short- and Long-term disability coverage to eligible employees and their families. Employee Assistance Plan Flexible Spending Accounts Retirement Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer Family Medical Leave City Paid Parental Leave AND SO MANY MORE! Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers . Closing Date/Time: 5/6/2024 11:59 PM Pacific
Apr 09, 2024
Full Time
The Position Job Appointment: Full-Time Work Schedule: Monday - Friday, 8 am-5 pm. An alternate schedule may be available. Work Location: 1120 SW 5TH AVE, PORTLAND OR 97204-1912 Benefits: Please check our benefit tab for an overview of benefits for this position. Union Representation: Non-represented, no union affiliation. Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to attach a resume. Are you service-minded with strong facilitation, change management, and leadership skills? Are you able to empower teams to work towards a shared vision? Would you like to apply your knowledge of management to maintain the city’s wastewater and stormwater collection infrastructure? The Program The Environmental Services Wastewater Group protects public health, water quality, and the environment by cost-effectively operating, maintaining, and administering wastewater and stormwater collection, pumping, and treatment facilities and managing related programs in ways that ensure compliance with all permits, regulations, and contracts. The Wastewater Group operates and maintains two wastewater treatment plants, 100 pump stations and step systems, 2500 miles of pipe, 1700 stormwater facilities, 350 properties, 34 program/service areas, 143 employees (121 union-represented employees, 22 non-represented employees), and $52.5 million budget. The Collection System Division is one of four divisions within the Wastewater Group, and it operates and maintains the City's sewer and stormwater system, including the City's green stormwater infrastructure, and it develops engineering solutions to collection system problems. The Position The City of Portland Bureau of Environmental Services (BES) is seeking a Collection System Operation and Maintenance Division Manager to lead a team of 25 technical and managerial staff who operate and maintain the city’s wastewater and stormwater collection system. This position provides direction to managers within their division to ensure the work is coordinated within the team and within the broader bureau and city goals. This position also collaborates with upper-level bureau managers to develop strategies, policies, and initiatives to implement the BES Strategic Plan and the bureau’s Racial Equity Plan. Especially during the City of Portland’s governance transition, this position participates in developing outcomes that are sustainable and equitable across the communities we serve, including our workforce community. This position mentors the staff and managers that report to them, and they develop and track annual budgets and oversee staff who manage programs and projects. This position also oversees the development of process improvements and efficiencies. This position is a Division Manager position and a member of the Wastewater Group Leadership Team. The position is primarily responsible for managing the maintenance engineering, repair, and maintenance of the city's wastewater, stormwater, and green infrastructure collection systems. The position provides senior direction and oversight of engineering solutions and project execution related to system failures and improvements. The position oversees the $20M interagency pipeline maintenance agreement with the Portland Bureau of Transportation Environmental Services Division. The position serves as the City's Capacity Management Maintenance and Operation (CMOM) program manager for the collection system. What you’ll get to do: Develop and lead a cohesive Collections System Division that includes setting division program and budget priorities, integrating work across bureau divisions and across bureaus, and ensuring work priorities and bureau goals are met. Lead a team of supervisors and skilled professionals who operate, monitor, and maintain, the city’s diffuse and interconnected wastewater and stormwater collection systems. You will also mentor staff by providing coaching, training, and incentives, and participate in programs that promote workplace diversity, improved management skills, and a positive employee work environment. Review and oversee difficult maintenance and engineering-related problems and provide senior manager-level technical solutions to resolve these challenges. You will also provide senior manager review of Capital Improvement Projects as part of project Technical Reviews Committees. Direct the work of maintenance crews through an interagency agreement with the Portland Bureau of Transportation. You will also evaluate the work and identify work priorities. Analyze critical wastewater programs, and recommend ways to improve collection system operations, efficiencies, and effectiveness. You may also lead the development of GIS and spatial analysis tools to improve collection system data and overall system efficiencies. Participate on Bureau-wide governance teams to make decisions about bureau investments, including the bureau’s 5-year $1 billion capital improvement program. These governance committees provide guidance, transparency, and accountability in the development of the Capital Improvement Program. An ideal candidate will demonstrate through direct or transferrable experience: The ability to lead and manage subordinate managers and staff that comprise a high-performance team that focuses on the day-to-day management and maintenance of the city’s wastewater and stormwater collection and treatment system. Management includes setting staff priorities, coaching staff, evaluating performance, providing guidance, and administering discipline when needed. The ability to develop and manage program, project, and staffing budgets totaling $30,000,000. Provide highly technical oversight and troubleshooting to resolve complex wastewater and collection system engineering challenges. Build trust and establish positive working relationships with other bureaus while overseeing the work they perform on behalf of Environmental Services. About the Bureau of Environmental Services This is an exciting time to join the Bureau of Environmental Services (BES). Together we are re-imagining the work we do to ensure it aligns with Our Values: We implement equity in our workplace, business practices, and service delivery. We value our customers and partners. We carefully manage our watersheds, wastewater and stormwater infrastructure, and financial resources. We encourage leadership among our employees in our City and community. We support a diverse, collaborative, healthy, and engaged workforce. We urge respectful communication and transparency. We advance innovative, sustainable, and resilient solutions. At BES, we value our customers and partners; Portlanders’ sense of connection to their waterways; conscientious stewardship of our watersheds, wastewater and stormwater infrastructure, and financial resources; a diverse, collaborative, healthy, and engaged workforce; leadership among our employees and in our City and community; equity in our workplace, business practices, and service delivery; clear communication and transparency; innovative, sustainable, and resilient solutions. BES is seeking talented individuals from diverse racial, ethnic, and socio-economic backgrounds with knowledge, ability, and experience working with a broad range of individuals and communities; and that desire to work collaboratively and creatively to broaden the variety of innovative ways to partner with and serve all Portland communities. To learn more about the work we do at BES, click on the link: About Environmental Services | Portland.gov Our BES 10-Year Strategic Plan can be found here: download (portland.gov) Questions?: Terrol Johnson Senior Recruiter terrol.johnson@portlandoregon.gov To Qualify Applicants should specifically address and demonstrate in their resume how their education, training, and/or experience meet each of the following minimum qualifications: Ability to lead, manage, and inspire diverse and complex teams that manage and maintain city wastewater and stormwater collection infrastructure. Ability to apply analytic and problem-solving skills to independently develop highly technical engineering decisions, conclusions, and recommendations. Ability to communicate effectively, both verbally and in writing to present information, proposals, and recommendations clearly and persuasively to staff, upper management, elected officials, and in public settings. Ability to establish and maintain effective working relationships, and ability to show tact, diplomacy, and patience, and gain cooperation through discussion and collaboration. Knowledge and understanding of the impacts of systemic racism on historically marginalized and socially vulnerable communities and experience applying diversity, equity, and inclusion principles to mitigate such impacts in programs, projects, and workforce development and recruitment. Additional Requirements Six years of progressively responsible experience developing, implementing, overseeing and/or managing complex multidisciplinary wastewater and/or stormwater infrastructure programs, and/or projects. Minimum of five years in a supervisory role overseeing teams composed of technical staff and subordinate managers. Two years of experience in successful change management through collaboration, building trust, and supporting decision-making at the level closest to the work. A professional engineering license is desired, but not required. The Recruitment Process STEP 1: Apply online between April 8, 2024 - May 6, 2024 Required Application Materials: Resume Optional Application Materials: Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.) Application Tips: Salary Range/Equity Pay Analysis : Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. Do not attach materials not requested. All completed applications for this position must be submitted no later than the closing date and time of this recruitment. All applications must be submitted via the City's online application process. E-mailed and/or faxed applications will not be accepted. Step 2: Minimum Qualification Evaluation: Week of May 6, 2024 An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume weighted 100%. Your resume will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required before the establishment of the eligible list and/or final selection. Step 3: Establishment of Eligible List : Week of May 13, 2024 Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. Step 4: Selection (Interview): TBD The hiring bureau will review and select candidates to interview. Please note, that the selection process may take up to 90 days from the notification of being placed on the eligible list. Step 5: Offer of Employment: TBD Step 6: Start Date: TBD A start date will be determined after all conditions of employment have been met. *Timeline is approximate and subject to change* Additional Information Click here for additional information regarding the following: City of Portland Core Values Recruitment Process - Work Status Equal Employment Opportunity Veteran Preference ADA, Pregnancy, and Religious Accommodations An Equal Opportunity / Affirmative Action Employer A Career with the City of Portland offers many Employee Benefits We offer a comprehensive benefits package, including but not limited to Health Care (Medical, Vision and Dental) Carrot Fertility Wellness Benefits Life Insurance Short- and Long-term disability coverage to eligible employees and their families. Employee Assistance Plan Flexible Spending Accounts Retirement Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer Family Medical Leave City Paid Parental Leave AND SO MANY MORE! Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers . Closing Date/Time: 5/6/2024 11:59 PM Pacific
City of Palo Alto
Palo Alto, California, United States
Description: The City of Palo Alto’s Watershed Protection Group has an exciting opportunity for a Project Manager on its Public Education and Policy Team! *The application deadline has been extended to May 3, 2024*. Watershed Protection Team Overview: Public Works- Watershed Protection is part of the City of Palo Alto Public Works Department-Environmental Services Division. The team is charged with protecting water quality in local creeks and the San Francisco Bay by working with industry, businesses, residents, and City operations to reduce pollutants entering surface waters by way of the sanitary sewer and storm drain systems. Public Works-Watershed Protection creates and implements innovative watershed protection projects and programs, develops policies, ordinances and public education, and ensures compliance with the Municipal Regional Stormwater Permit. In addition, the Watershed Protection team oversees the City’s programs for industrial wastewater pretreatment, recycled water, and maintains regulatory compliance for the Regional Water Quality Control Plant which serves Palo Alto, Mountain View, Los Altos, Los Altos Hills, East Palo Alto Sanitary District, and Stanford University. The Opportunity: The City seeks an energetic and resourceful individual with proven project management experience, a strong knowledge of water pollution prevention and the environment, and experience in science-based public education and outreach. Key Responsibilities: Project management: Develops and implements projects aimed at reducing environmental pollutants to creeks and San Francisco Bay. This includes public education initiatives, policy development and assisting with capital improvement or multi-agency project management. Prepares scopes-of-work and related materials for contract solicitations and vendor selection. Manages consultants and contract deadlines. Public Engagement: Outreach, education and public engagement for the Watershed Protection Team programs and projects including those related to pollution prevention for stormwater and wastewater, recycled water, and sea level rise planning efforts.Represents the team at internal, regional and stakeholder meetings, public events, training sessions, and assists or leads on technical and program-development committees and working groups. Classroom Education Program: The Project Manager will hire and oversee a consultant to implement established curricula for the Watershed Protection School Outreach program, which historically reached more than 3,000 students in the Regional Water Quality Control Plant service area each year. Develop and Implement City Policy: Coordinates the development and implementation of City Policy in the areas of sea level rise, pollution prevention, integrated pest management, green purchasing initiatives, and others. The Ideal Candidate The ideal candidate for our Watershed Protection Program is a dedicated environmental steward with a strong background in project implementation. A collaborative communicator, who excels in engaging diverse stakeholders and fostering partnerships to achieve goals. Has a passion for public education, with a creative and inclusive approach to outreach. Additionally, is committed to continuous learning and stays informed about emerging trends and best practices in watershed protection, contributing to the sustainable management of our precious natural resources. Other ideal preferred candidate traits: Excellent written and verbal communication skills. Extensive background in public education, including planning outreach campaigns, creating multimedia outreach materials, and fostering community partnerships to promote environmental awareness. In-depth knowledge of stormwater pollution prevention, wastewater treatment, recycled water, and sea-level rise, and ability to interpret the importance of technical environmental concepts to diverse audiences. Experience in policy and procedure development, with a track record of successfully implementing and enforcing effective policies. Proven capability of driving a project forward while maintaining positive communication and interpersonal relations. Ability to work independently and collaboratively within a team environment to achieve project goals. Subject matter expert who identifies issues and proposes innovative solutions to address challenges. Collaborates effectively with others within the organization, other agencies, and with the public. Benefits: Fantastic benefits package! To learn more, click HERE . Compensation (Management): Comprehensive compensation plan. To learn more, click HERE . Schedule: Enjoy the option of a 9/80 work schedule (with e very other Friday off) or a 5/40 work schedule. T his position is also eligible for a Hybrid work schedule (up to 2 remote days per week). Essential Duties: Please note: While t his position description applies to multiple project manager positions city-wide; this recruitment is specifically for the Project Manager in the Watershed Protection Group, Public Works Department. Essential and other important responsibilities and duties may include, but are not limited to, the following: Coordinate the development, implementation, and supervision of program goals, activities, and strategic initiatives, and evaluate outcomes. Serve as a technical resource for City information in assigned areas of responsibility. Serve as lead participant in preparing requests for proposals for outside contractors. Draft scopes of work, manage contracts and related processes for consultants. Coordinate with partner agencies and attend public meetings representing the City of Palo Alto to communicate and relay technical program information. May assist with budget preparation, administration, and cost estimates. Make presentations to the public, stakeholders, partner cities, Council and committees. Prepare and lead project meetings. Address citizen's complaints. Performs other duties of a similar nature or level. Specific to Watershed Protection Group: Administer consultant contracts, writing scopes of work, preparing RFPs, evaluate and select consultants, review consultant work, monitor associated budgets, and ensure compliance with established schedules. Coordinate with various departments, public groups and agencies on Watershed Protection and pollution prevention topics. Outreach and public education. For the full job description , click HERE . Minimum Qualifications: Sufficient education, training and/or work experience to demonstrate possession of the following knowledge and skills, which would typically be acquired through: Two (2) years of college with emphasis on civil, mechanical and/or electrical engineering, general construction and space planning and four (4) years of experience in civil engineering or facilities maintenance, at least two of which have been in coordinating and monitoring work of contractors or in a lead/supervisory capacity. Licensing Requirements: Valid California Driver's License Desired Qualifications: Bachelor's degree in a relevant field. Minimum of four (4) years project management experience including defining project scopes, managing contracts, overseeing consultants, coordinating with project stakeholders, prioritizing tasks, assigning work, overseeing project timelines, and budgeting funds. Supplemental Information: The Selection Process: Applicants will receive recruitment status notifications via email (governmentjobs.com account also has notification status updates). Applicants will be screened throughout the posting process and highly qualified candidates may be invited to interview at any time. The screening process for this position typically may include a virtual recorded interview and/or panel interviews preceding final interviews with the hiring manager or their designee. Technical Support: Our online application system is provided by NeoGov. If you have problems while applying online, please contact NeoGov's Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday. The City of Palo Alto is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The City of Palo Alto offers its employees a generous benefit package, featuring family medical coverage, retirement, life insurance, plus 12 paid holidays per year. Participation in a Governmental 457 Deferred Compensation Plan Fully paid employee and dependent Dental Plan Fully paid employee and dependent Vision Plan Fully paid Life and AD&D insurance equal to annual salary CalPERs sponsored medical plan with City flat rate contribution Fully paid Life Insurance equal to one-times annual salary Voluntary Supplemental Life Insurance Long Term Disability plan 12 annual paid holidays Two to five weeks vacation annually depending on years of service per MOA 96 hours annual sick leave Direct Deposit Flexible Spending Account for Healthcare and Childcare expenses Paid Parental Leave- Six weeks of Parental Leave at 100% of salary, for the first twelve-month period, immediately following the birth, adoption or placement of a child with the employee. Some Management classifications may qualify for 80 hours of Management Leave Professional development reimbursement Public Employees' Retirement System (PERS) 2% at60 formula for Classic Misc Employees, one-year calculation for final compensation 2% at 62 formula for New Misc CalPers Members, three yearcalculationfor final compensation 3% at 50 formula for Classic Safety Employees, one-yearcalculationforfinal compensation 3% at 55 formula for New Safety CalPersMembers, threeyearcalculationfor final compensation Retiree Medical benefits for employee and dependents according to Retiree Medical Group Please note: The City does not participate in CA State Disability Insurance (SDI) or Social Security.Since they City does not participate in SDI, City employees are not eligible to claim against the State's Pregnancy Disability Leave or Paid Family Leave programs. Closing Date/Time: 5/3/2024 11:59 PM Pacific
Mar 29, 2024
Full Time
Description: The City of Palo Alto’s Watershed Protection Group has an exciting opportunity for a Project Manager on its Public Education and Policy Team! *The application deadline has been extended to May 3, 2024*. Watershed Protection Team Overview: Public Works- Watershed Protection is part of the City of Palo Alto Public Works Department-Environmental Services Division. The team is charged with protecting water quality in local creeks and the San Francisco Bay by working with industry, businesses, residents, and City operations to reduce pollutants entering surface waters by way of the sanitary sewer and storm drain systems. Public Works-Watershed Protection creates and implements innovative watershed protection projects and programs, develops policies, ordinances and public education, and ensures compliance with the Municipal Regional Stormwater Permit. In addition, the Watershed Protection team oversees the City’s programs for industrial wastewater pretreatment, recycled water, and maintains regulatory compliance for the Regional Water Quality Control Plant which serves Palo Alto, Mountain View, Los Altos, Los Altos Hills, East Palo Alto Sanitary District, and Stanford University. The Opportunity: The City seeks an energetic and resourceful individual with proven project management experience, a strong knowledge of water pollution prevention and the environment, and experience in science-based public education and outreach. Key Responsibilities: Project management: Develops and implements projects aimed at reducing environmental pollutants to creeks and San Francisco Bay. This includes public education initiatives, policy development and assisting with capital improvement or multi-agency project management. Prepares scopes-of-work and related materials for contract solicitations and vendor selection. Manages consultants and contract deadlines. Public Engagement: Outreach, education and public engagement for the Watershed Protection Team programs and projects including those related to pollution prevention for stormwater and wastewater, recycled water, and sea level rise planning efforts.Represents the team at internal, regional and stakeholder meetings, public events, training sessions, and assists or leads on technical and program-development committees and working groups. Classroom Education Program: The Project Manager will hire and oversee a consultant to implement established curricula for the Watershed Protection School Outreach program, which historically reached more than 3,000 students in the Regional Water Quality Control Plant service area each year. Develop and Implement City Policy: Coordinates the development and implementation of City Policy in the areas of sea level rise, pollution prevention, integrated pest management, green purchasing initiatives, and others. The Ideal Candidate The ideal candidate for our Watershed Protection Program is a dedicated environmental steward with a strong background in project implementation. A collaborative communicator, who excels in engaging diverse stakeholders and fostering partnerships to achieve goals. Has a passion for public education, with a creative and inclusive approach to outreach. Additionally, is committed to continuous learning and stays informed about emerging trends and best practices in watershed protection, contributing to the sustainable management of our precious natural resources. Other ideal preferred candidate traits: Excellent written and verbal communication skills. Extensive background in public education, including planning outreach campaigns, creating multimedia outreach materials, and fostering community partnerships to promote environmental awareness. In-depth knowledge of stormwater pollution prevention, wastewater treatment, recycled water, and sea-level rise, and ability to interpret the importance of technical environmental concepts to diverse audiences. Experience in policy and procedure development, with a track record of successfully implementing and enforcing effective policies. Proven capability of driving a project forward while maintaining positive communication and interpersonal relations. Ability to work independently and collaboratively within a team environment to achieve project goals. Subject matter expert who identifies issues and proposes innovative solutions to address challenges. Collaborates effectively with others within the organization, other agencies, and with the public. Benefits: Fantastic benefits package! To learn more, click HERE . Compensation (Management): Comprehensive compensation plan. To learn more, click HERE . Schedule: Enjoy the option of a 9/80 work schedule (with e very other Friday off) or a 5/40 work schedule. T his position is also eligible for a Hybrid work schedule (up to 2 remote days per week). Essential Duties: Please note: While t his position description applies to multiple project manager positions city-wide; this recruitment is specifically for the Project Manager in the Watershed Protection Group, Public Works Department. Essential and other important responsibilities and duties may include, but are not limited to, the following: Coordinate the development, implementation, and supervision of program goals, activities, and strategic initiatives, and evaluate outcomes. Serve as a technical resource for City information in assigned areas of responsibility. Serve as lead participant in preparing requests for proposals for outside contractors. Draft scopes of work, manage contracts and related processes for consultants. Coordinate with partner agencies and attend public meetings representing the City of Palo Alto to communicate and relay technical program information. May assist with budget preparation, administration, and cost estimates. Make presentations to the public, stakeholders, partner cities, Council and committees. Prepare and lead project meetings. Address citizen's complaints. Performs other duties of a similar nature or level. Specific to Watershed Protection Group: Administer consultant contracts, writing scopes of work, preparing RFPs, evaluate and select consultants, review consultant work, monitor associated budgets, and ensure compliance with established schedules. Coordinate with various departments, public groups and agencies on Watershed Protection and pollution prevention topics. Outreach and public education. For the full job description , click HERE . Minimum Qualifications: Sufficient education, training and/or work experience to demonstrate possession of the following knowledge and skills, which would typically be acquired through: Two (2) years of college with emphasis on civil, mechanical and/or electrical engineering, general construction and space planning and four (4) years of experience in civil engineering or facilities maintenance, at least two of which have been in coordinating and monitoring work of contractors or in a lead/supervisory capacity. Licensing Requirements: Valid California Driver's License Desired Qualifications: Bachelor's degree in a relevant field. Minimum of four (4) years project management experience including defining project scopes, managing contracts, overseeing consultants, coordinating with project stakeholders, prioritizing tasks, assigning work, overseeing project timelines, and budgeting funds. Supplemental Information: The Selection Process: Applicants will receive recruitment status notifications via email (governmentjobs.com account also has notification status updates). Applicants will be screened throughout the posting process and highly qualified candidates may be invited to interview at any time. The screening process for this position typically may include a virtual recorded interview and/or panel interviews preceding final interviews with the hiring manager or their designee. Technical Support: Our online application system is provided by NeoGov. If you have problems while applying online, please contact NeoGov's Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday. The City of Palo Alto is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The City of Palo Alto offers its employees a generous benefit package, featuring family medical coverage, retirement, life insurance, plus 12 paid holidays per year. Participation in a Governmental 457 Deferred Compensation Plan Fully paid employee and dependent Dental Plan Fully paid employee and dependent Vision Plan Fully paid Life and AD&D insurance equal to annual salary CalPERs sponsored medical plan with City flat rate contribution Fully paid Life Insurance equal to one-times annual salary Voluntary Supplemental Life Insurance Long Term Disability plan 12 annual paid holidays Two to five weeks vacation annually depending on years of service per MOA 96 hours annual sick leave Direct Deposit Flexible Spending Account for Healthcare and Childcare expenses Paid Parental Leave- Six weeks of Parental Leave at 100% of salary, for the first twelve-month period, immediately following the birth, adoption or placement of a child with the employee. Some Management classifications may qualify for 80 hours of Management Leave Professional development reimbursement Public Employees' Retirement System (PERS) 2% at60 formula for Classic Misc Employees, one-year calculation for final compensation 2% at 62 formula for New Misc CalPers Members, three yearcalculationfor final compensation 3% at 50 formula for Classic Safety Employees, one-yearcalculationforfinal compensation 3% at 55 formula for New Safety CalPersMembers, threeyearcalculationfor final compensation Retiree Medical benefits for employee and dependents according to Retiree Medical Group Please note: The City does not participate in CA State Disability Insurance (SDI) or Social Security.Since they City does not participate in SDI, City employees are not eligible to claim against the State's Pregnancy Disability Leave or Paid Family Leave programs. Closing Date/Time: 5/3/2024 11:59 PM Pacific
TEXAS PARKS AND WILDLIFE
Austin, Texas, United States
TPWD MISSION To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed. Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete. Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview. WATCH OUR VIDEO ON HOW TO APPLY FOR JOBS APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions, go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en MILITARY OCCUPATIONAL SPECIALTY CODES: Job Classification Service Military Specialty Manager I-VII Army No Military Crosswalk. Qualified veterans are encouraged to apply. Manager I-VII Navy 111x, 112X 113X 114X, 611X, 612X, 621X, 631X, 632X, 641X, 648X Manager I-VII Coast Guard SEI15 Manager I-VII Marine Corps 0203, 0207, 0302, 0520, 0602, 0802, 1802, 6502, 7202, 7208, 7210, 7220 Manager I-VII Air Force 8U000, 9G100, 16GX, 41AX, 86M0, 86P0 *More information on military occupational specialty codes can be found below: https://www.onetonline.org/crosswalk/MOC/ https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf MILITARY EMPLOYMENT PREFERENCE: If you choose to claim military employment preference as outlined by the State of Texas, you must complete the Military Employment Preference Survey and attach this form and required documentation referenced on this form at the time your application is submitted . If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/ Required forms that will need to be attached with application for Military Employment Preference: 1. Veteran- DD214 showing honorable discharge. 2. Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation. 3. Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation. 4. Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active duty military orders. 5. Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating. Documentation must be attached to the application before military preference can be granted. BENEFITS: Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, telework, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page. HIRING CONTACT: Charles Blue Jr., (512) 627-4337 PHYSICAL WORK ADDRESS: TPWD Headquarters, 4200 Smith School Road, Austin, TX 78744 GENERAL DESCRIPTION Under the direction of the Infrastructure Field Operations Branch Manager (FOBM), the Program Manager performs complex program administration, project management, consultation, conflict resolution and technical assistance for the Job Order Contracting (JOC) Program and Minor Repair/Minor Construction (MRMC) Construction Management for Building Construction, which services all TPWD Division facility locations. The Program Manager monitors and provides guidance to the JOC Program and MR/MC Project teams comprised of General Contractors, Design Professionals, Contract Managers, Cost Accountants, and internal and/or 3 rd Party Inspectors in an effort to achieve Agency and Division goals focused on the maintenance, repair, and rehabilitation of existing capital infrastructure to support both short-term and long-term strategies. Assigns and supervises the work of JOC Project Managers, MR/MC Construction Managers and the construction inspection dispatcher. Performs multiple roles in managing the JOC Program and MR/MC Projects; and on occasion directly manages special projects. Responsible for managing multiple biennial programs, monitoring their priorities, resource capabilities, validation of project schedules and budgets, oversees project execution from the project scoping process through the close out process. Directly supports the FOBM with the integration and consistent project management methodologies for the purpose of continuously reviewing, updating, and optimizing the Program portfolio(s) to ensure compliance with changing organizational strategies, budgets, goals and objectives. Directly responsible for the Program portfolio(s) and supporting the Infrastructure Division role in meeting Agency goals. Works under general supervision, with limited latitude for the use of initiative and independent judgment. Performs additional duties as assigned. Complies with all Agency, Division and Branch rules, regulations, and p rocedures. Qualifications: MINIMUM QUALIFICATIONS: Education: Graduation from an accredited college or university with a bachelor's degree in construction science, Architecture, Engineering, Landscape Architecture, or closely related field. Experience: Two years of progressively responsible experience in Job Order Contracting; Seven years of progressively responsible experience in construction or design project management, project superintendence, or as an Architect/Engineer of real property in construction and/or maintenance programs focused on commercial building maintenance and repairs, commercial building construction, major building systems construction, design-build construction or other types of capital repair or construction programs; Experience in coordinating construction project requirements and criteria with licensed Architects and/or Engineers to obtain the necessary construction drawings and specifications packages for work included in projects; Experience in administrative processes, project scope development, project budgeting, project scheduling, work item quantity calculations, construction cost estimating, quality control planning and management, team building and organizational development; Experience coordinating project activities with other state agencies, governmental jurisdictions, or private sector partners and contractors; Experience in developing criteria for evaluating project design and construction proposals, vendor quality and production performance, change requests, business decision making, and various other project related evaluations; Experience in project risk identification, mitigation and management; Two years of supervisory experience. NOTE: Experience may have occurred concurrently. Licensure: Must possess or be able to obtain a valid Texas class "C" driver's license within 30 days of employment; Currently hold a Certified Job Order Contracting Professional (CJP) certification issue by the Center for JOC Excellence or be able to receive certification within three (3) years of hire date. ACCEPTABLE SUBSTITUTIONS Education: One additional year of progressively responsible experience in construction or design project management, project superintendence, or as an Architect/Engineer of real property in construction and/or maintenance programs focused on commercial building maintenance and repairs, commercial building construction, major building systems construction, design-build construction or other types of capital repair or construction programs may substitute for thirty semester hours of the required education, with a maximum substitution of 120 semester hours. Experience: Graduation from an accredited college or university with a Master's degree in Construction Science, Architecture, Engineering, Landscape Architecture or related field may substitute for two years of the required experience in construction or design project management, project superintendence, or as an Architect/Engineer of real property in construction and/or maintenance programs focused on commercial building maintenance and repairs, commercial building construction, major building systems construction, design-build construction or other types of capital repair or construction programs. Graduation from an accredited college or university with a Doctorate degree in Construction Science, Architecture, Engineering, Landscape Architecture or related field may substitute for four years of the required experience in construction or design project management, project superintendence, or as an Architect/Engineer of real property in construction and/or maintenance programs focused on commercial building maintenance and repairs, commercial building construction, major building systems construction, design-build construction or other types of capital repair or construction programs. PREFERRED QUALIFICATIONS Education: Graduation from an accredited college or university with a Bachelor's degree in Construction Science, Architecture, Engineering, Landscape Architecture or closely related field. Experience: Five years of responsible experience in the Job Order Contracting (JOC) industry; Ten years of progressively responsible experience in construction or design project management, project superintendence, or Architect/Engineer of real property in construction and/or maintenance programs focused on commercial building maintenance and repairs, commercial building construction, major building systems construction, design-build construction or other types of large-scale capital repair or construction programs; Experience in managing project design development and oversight of Architecture and/or Engineering contracts for construction project design services; Experience in the management of construction inspection forces, quality control programs, or quality assurance oversight; Experience in the use of R.S. Means unit price books for JOC line-item cost estimating; Experience in addressing and documenting contractor RFI's and submittals; Five years of supervisory experience; Experience in public speaking and presentation. Licensure: A current and active License in Architecture, Engineering or Landscape Architecture. Architect License in the State of Texas, as issued by the Texas Board of Architectural Examiners (TBAE) OR be able to reactivate within three (3) months of hire date, OR possess a current and active Architect License in another state and be able to receive a license in Texas by reciprocal transfer within six (6) months of hire date, or; Engineering License in the State of Texas, as issued by the Texas Board of Professional Engineers and Land Surveyors (TBPELS) OR be able to reactivate within three (3) months of hire date, OR possess a current and active Architect License in another state and be able to receive a license in Texas by reciprocal transfer within six (6) months of hire date, or; Landscape Architect in the State of Texas, as issued by the Texas Board of Architectural Examiners (TBAE) OR be able to reactivate within three (3) months of hire date, OR possess a current and active Architect License in another state and be able to receive a license in Texas by reciprocal transfer within six (6) months of hire date. Current Certified Job Order Contracting Professional (CJP) certification issue by the Center for JOC Excellence; Current Project Management Professional (PMP) certification as issued by the Project Management Institute. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of Project Management theories and practices applicable to a broad range of building project scopes; Knowledge of operational requirements needed for the design and construction of a wide variety of facilities; Knowledge of building systems; Knowledge of procedures used to evaluate a contractor's or designer's performance; Knowledge of building codes and local, state, and federal laws and regulations relevant to the administration of a building project (International Building Code; Americans with Disabilities Act; NFPA 101 - Life Safety; OSHA); Knowledge of Project Management processes, tools, and techniques; Knowledge of the construction process, construction management techniques, proper construction contract documentation, and building operations; Knowledge of construction cost estimating, especially line-item unit pricing for JOC projects; Knowledge of building project activities and resource scheduling; Knowledge of Construction quality control and quality assurance planning, execution and management; Knowledge of alternative energy technologies, Sustainable Design, and Leadership in Energy and Environmental Design (LEED) principles; Knowledge of architectural and/or engineering design principles, site planning, practices, methods, systems, and processes. Knowledge of professional consultant selection and construction procurement methods used by governmental agencies under Texas state law; Knowledge of outdoor resource-based recreational facilities and their supporting infrastructure requirements; Knowledge of Building Owners and Managers Association methods and practices for governmental and commercial buildings; Skill in using MS Word, Excel, Access, Outlook, and Project; Skill in using RS Means Online Cost Estimating for construction projects; Skill in effective verbal and written communication; Skill in project management monitoring; Skill in establishing and maintaining effective work relationships with co-workers and work-related contacts; Skill in using critical path management scheduling software and schedule analysis techniques; Skill in meeting deadlines; Skill in estimating project design costs; Skill in negotiating comprehensive scopes and budgets using various methods; Skill in negotiating Design and Construction contracts; Skill in reviewing construction specifications and construction documents; Skill in coordinating construction inspection and sampling/testing schedules for projects; Skill in managing programs; Skill in managing several projects simultaneously; Skill in making independent, sound, and timely decisions; Skill in addressing changes in scope or schedule; Skill in directing project resources to achieve the timely delivery of project deliverables; Ability to exercise sound judgement in making critical decisions. Ability to analyze complex information and develop plans to identified and address issues; Ability to establish and maintain effective working relationships; Ability to prepare reports and charts; Ability to communicate effectively; Ability to maintain flexibility and work with frequent interruptions and multiple changing priorities; Ability to build, motivate, and sustain effective teams; Ability to work independently with little supervision; Ability to influence outcomes and persuade others; Ability to effectively conduct public meetings and make presentations to large groups; Ability to persuade or motivate external contractors, sub-contractors or internal division and department colleagues to adopt action conforming to specific goals in response to project objective; Ability to enforce project specifications and building codes; Ability to make decisions involving major impacts on project cost and time; Ability to establish program goals and objectives; Ability to identify program risks and gaps; Ability to accept and manage change; Ability to plan, assign, and/or supervise the work of others; Ability to train others; Ability to perform policy, program, and fiscal analysis; Ability to perform manual labor including, lifting supplies and materials up to 30 lbs.; Ability to conduct work activities in accordance with TPWD safety program. WORKING CONDITIONS: Required to perform work from 8:00 a.m. to 5:00 p.m., Monday through Friday; Required to adjust to changing schedules and work overtime as necessary; Required to periodically perform manual labor including, lifting supplies and materials up to 50 lbs.; Required to safely operate a state vehicle; Required to travel 30% with possible overnight stays; Non-smoking environment in State buildings and vehicles. TPWD IS AN EQUAL OPPORTUNITY EMPLOYER Closing Date: Apr 30, 2024, 10:59:00 PM
Mar 08, 2024
Full Time
TPWD MISSION To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed. Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete. Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview. WATCH OUR VIDEO ON HOW TO APPLY FOR JOBS APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions, go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en MILITARY OCCUPATIONAL SPECIALTY CODES: Job Classification Service Military Specialty Manager I-VII Army No Military Crosswalk. Qualified veterans are encouraged to apply. Manager I-VII Navy 111x, 112X 113X 114X, 611X, 612X, 621X, 631X, 632X, 641X, 648X Manager I-VII Coast Guard SEI15 Manager I-VII Marine Corps 0203, 0207, 0302, 0520, 0602, 0802, 1802, 6502, 7202, 7208, 7210, 7220 Manager I-VII Air Force 8U000, 9G100, 16GX, 41AX, 86M0, 86P0 *More information on military occupational specialty codes can be found below: https://www.onetonline.org/crosswalk/MOC/ https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf MILITARY EMPLOYMENT PREFERENCE: If you choose to claim military employment preference as outlined by the State of Texas, you must complete the Military Employment Preference Survey and attach this form and required documentation referenced on this form at the time your application is submitted . If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/ Required forms that will need to be attached with application for Military Employment Preference: 1. Veteran- DD214 showing honorable discharge. 2. Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation. 3. Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation. 4. Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active duty military orders. 5. Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating. Documentation must be attached to the application before military preference can be granted. BENEFITS: Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, telework, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page. HIRING CONTACT: Charles Blue Jr., (512) 627-4337 PHYSICAL WORK ADDRESS: TPWD Headquarters, 4200 Smith School Road, Austin, TX 78744 GENERAL DESCRIPTION Under the direction of the Infrastructure Field Operations Branch Manager (FOBM), the Program Manager performs complex program administration, project management, consultation, conflict resolution and technical assistance for the Job Order Contracting (JOC) Program and Minor Repair/Minor Construction (MRMC) Construction Management for Building Construction, which services all TPWD Division facility locations. The Program Manager monitors and provides guidance to the JOC Program and MR/MC Project teams comprised of General Contractors, Design Professionals, Contract Managers, Cost Accountants, and internal and/or 3 rd Party Inspectors in an effort to achieve Agency and Division goals focused on the maintenance, repair, and rehabilitation of existing capital infrastructure to support both short-term and long-term strategies. Assigns and supervises the work of JOC Project Managers, MR/MC Construction Managers and the construction inspection dispatcher. Performs multiple roles in managing the JOC Program and MR/MC Projects; and on occasion directly manages special projects. Responsible for managing multiple biennial programs, monitoring their priorities, resource capabilities, validation of project schedules and budgets, oversees project execution from the project scoping process through the close out process. Directly supports the FOBM with the integration and consistent project management methodologies for the purpose of continuously reviewing, updating, and optimizing the Program portfolio(s) to ensure compliance with changing organizational strategies, budgets, goals and objectives. Directly responsible for the Program portfolio(s) and supporting the Infrastructure Division role in meeting Agency goals. Works under general supervision, with limited latitude for the use of initiative and independent judgment. Performs additional duties as assigned. Complies with all Agency, Division and Branch rules, regulations, and p rocedures. Qualifications: MINIMUM QUALIFICATIONS: Education: Graduation from an accredited college or university with a bachelor's degree in construction science, Architecture, Engineering, Landscape Architecture, or closely related field. Experience: Two years of progressively responsible experience in Job Order Contracting; Seven years of progressively responsible experience in construction or design project management, project superintendence, or as an Architect/Engineer of real property in construction and/or maintenance programs focused on commercial building maintenance and repairs, commercial building construction, major building systems construction, design-build construction or other types of capital repair or construction programs; Experience in coordinating construction project requirements and criteria with licensed Architects and/or Engineers to obtain the necessary construction drawings and specifications packages for work included in projects; Experience in administrative processes, project scope development, project budgeting, project scheduling, work item quantity calculations, construction cost estimating, quality control planning and management, team building and organizational development; Experience coordinating project activities with other state agencies, governmental jurisdictions, or private sector partners and contractors; Experience in developing criteria for evaluating project design and construction proposals, vendor quality and production performance, change requests, business decision making, and various other project related evaluations; Experience in project risk identification, mitigation and management; Two years of supervisory experience. NOTE: Experience may have occurred concurrently. Licensure: Must possess or be able to obtain a valid Texas class "C" driver's license within 30 days of employment; Currently hold a Certified Job Order Contracting Professional (CJP) certification issue by the Center for JOC Excellence or be able to receive certification within three (3) years of hire date. ACCEPTABLE SUBSTITUTIONS Education: One additional year of progressively responsible experience in construction or design project management, project superintendence, or as an Architect/Engineer of real property in construction and/or maintenance programs focused on commercial building maintenance and repairs, commercial building construction, major building systems construction, design-build construction or other types of capital repair or construction programs may substitute for thirty semester hours of the required education, with a maximum substitution of 120 semester hours. Experience: Graduation from an accredited college or university with a Master's degree in Construction Science, Architecture, Engineering, Landscape Architecture or related field may substitute for two years of the required experience in construction or design project management, project superintendence, or as an Architect/Engineer of real property in construction and/or maintenance programs focused on commercial building maintenance and repairs, commercial building construction, major building systems construction, design-build construction or other types of capital repair or construction programs. Graduation from an accredited college or university with a Doctorate degree in Construction Science, Architecture, Engineering, Landscape Architecture or related field may substitute for four years of the required experience in construction or design project management, project superintendence, or as an Architect/Engineer of real property in construction and/or maintenance programs focused on commercial building maintenance and repairs, commercial building construction, major building systems construction, design-build construction or other types of capital repair or construction programs. PREFERRED QUALIFICATIONS Education: Graduation from an accredited college or university with a Bachelor's degree in Construction Science, Architecture, Engineering, Landscape Architecture or closely related field. Experience: Five years of responsible experience in the Job Order Contracting (JOC) industry; Ten years of progressively responsible experience in construction or design project management, project superintendence, or Architect/Engineer of real property in construction and/or maintenance programs focused on commercial building maintenance and repairs, commercial building construction, major building systems construction, design-build construction or other types of large-scale capital repair or construction programs; Experience in managing project design development and oversight of Architecture and/or Engineering contracts for construction project design services; Experience in the management of construction inspection forces, quality control programs, or quality assurance oversight; Experience in the use of R.S. Means unit price books for JOC line-item cost estimating; Experience in addressing and documenting contractor RFI's and submittals; Five years of supervisory experience; Experience in public speaking and presentation. Licensure: A current and active License in Architecture, Engineering or Landscape Architecture. Architect License in the State of Texas, as issued by the Texas Board of Architectural Examiners (TBAE) OR be able to reactivate within three (3) months of hire date, OR possess a current and active Architect License in another state and be able to receive a license in Texas by reciprocal transfer within six (6) months of hire date, or; Engineering License in the State of Texas, as issued by the Texas Board of Professional Engineers and Land Surveyors (TBPELS) OR be able to reactivate within three (3) months of hire date, OR possess a current and active Architect License in another state and be able to receive a license in Texas by reciprocal transfer within six (6) months of hire date, or; Landscape Architect in the State of Texas, as issued by the Texas Board of Architectural Examiners (TBAE) OR be able to reactivate within three (3) months of hire date, OR possess a current and active Architect License in another state and be able to receive a license in Texas by reciprocal transfer within six (6) months of hire date. Current Certified Job Order Contracting Professional (CJP) certification issue by the Center for JOC Excellence; Current Project Management Professional (PMP) certification as issued by the Project Management Institute. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of Project Management theories and practices applicable to a broad range of building project scopes; Knowledge of operational requirements needed for the design and construction of a wide variety of facilities; Knowledge of building systems; Knowledge of procedures used to evaluate a contractor's or designer's performance; Knowledge of building codes and local, state, and federal laws and regulations relevant to the administration of a building project (International Building Code; Americans with Disabilities Act; NFPA 101 - Life Safety; OSHA); Knowledge of Project Management processes, tools, and techniques; Knowledge of the construction process, construction management techniques, proper construction contract documentation, and building operations; Knowledge of construction cost estimating, especially line-item unit pricing for JOC projects; Knowledge of building project activities and resource scheduling; Knowledge of Construction quality control and quality assurance planning, execution and management; Knowledge of alternative energy technologies, Sustainable Design, and Leadership in Energy and Environmental Design (LEED) principles; Knowledge of architectural and/or engineering design principles, site planning, practices, methods, systems, and processes. Knowledge of professional consultant selection and construction procurement methods used by governmental agencies under Texas state law; Knowledge of outdoor resource-based recreational facilities and their supporting infrastructure requirements; Knowledge of Building Owners and Managers Association methods and practices for governmental and commercial buildings; Skill in using MS Word, Excel, Access, Outlook, and Project; Skill in using RS Means Online Cost Estimating for construction projects; Skill in effective verbal and written communication; Skill in project management monitoring; Skill in establishing and maintaining effective work relationships with co-workers and work-related contacts; Skill in using critical path management scheduling software and schedule analysis techniques; Skill in meeting deadlines; Skill in estimating project design costs; Skill in negotiating comprehensive scopes and budgets using various methods; Skill in negotiating Design and Construction contracts; Skill in reviewing construction specifications and construction documents; Skill in coordinating construction inspection and sampling/testing schedules for projects; Skill in managing programs; Skill in managing several projects simultaneously; Skill in making independent, sound, and timely decisions; Skill in addressing changes in scope or schedule; Skill in directing project resources to achieve the timely delivery of project deliverables; Ability to exercise sound judgement in making critical decisions. Ability to analyze complex information and develop plans to identified and address issues; Ability to establish and maintain effective working relationships; Ability to prepare reports and charts; Ability to communicate effectively; Ability to maintain flexibility and work with frequent interruptions and multiple changing priorities; Ability to build, motivate, and sustain effective teams; Ability to work independently with little supervision; Ability to influence outcomes and persuade others; Ability to effectively conduct public meetings and make presentations to large groups; Ability to persuade or motivate external contractors, sub-contractors or internal division and department colleagues to adopt action conforming to specific goals in response to project objective; Ability to enforce project specifications and building codes; Ability to make decisions involving major impacts on project cost and time; Ability to establish program goals and objectives; Ability to identify program risks and gaps; Ability to accept and manage change; Ability to plan, assign, and/or supervise the work of others; Ability to train others; Ability to perform policy, program, and fiscal analysis; Ability to perform manual labor including, lifting supplies and materials up to 30 lbs.; Ability to conduct work activities in accordance with TPWD safety program. WORKING CONDITIONS: Required to perform work from 8:00 a.m. to 5:00 p.m., Monday through Friday; Required to adjust to changing schedules and work overtime as necessary; Required to periodically perform manual labor including, lifting supplies and materials up to 50 lbs.; Required to safely operate a state vehicle; Required to travel 30% with possible overnight stays; Non-smoking environment in State buildings and vehicles. TPWD IS AN EQUAL OPPORTUNITY EMPLOYER Closing Date: Apr 30, 2024, 10:59:00 PM
City of Santa Clara, CA
Santa Clara, California, United States
Description The Department: SVP currently provides over 600 Megawatts of power to residential and business customers within Santa Clara, of which 40 percent of comes from carbon-free renewable resources. In addition to using green energy from large-scale wind, solar, geothermal and hydroelectric projects outside of the area, SVP employs innovative ways to locally produce electricity by operating Thermal Generation facilities utilizing Simple Cycle, Combined Cycle, and Cogeneration technologies. It is the mission of Silicon Valley Power to be a progressive, service-oriented utility, offering reliable, competitively priced services for the benefit of Santa Clara and its customers. Being competitive in the marketplace with a continuous focus on customer service, SVP can provide economic value to the City of Santa Clara and its customers while maintaining low residential rates and offering competitive rates for all customers. The Positions: Silicon Valley Power is recruiting to fill various Electric Program Manager positions in the following specialties: Capital Project Management, Contracts, Distributed Energy Resources and Storage, Environmental, Safety, and System Operations. Capital Project Management The focus and priority of this position will be to perform complex professional project management work to support the successful completion of over $300 million in near-term capital improvement program projects to support electric utility load growth. The position is assigned to the customer development and project management unit which manages, plans, and oversees the development and implementation of the capital improvement program. This position will report to the Principal Electric Utility Engineer overseeing the System Expansion Program and will work collaboratively on the management of these critical projects. The individual will perform and manage the work related to planning, design, construction, operations, and maintenance of utility projects, including receiving stations, substations, electric transmission and distribution facilities, and other electrical infrastructure. The incumbent is expected to manage consultants and directly administer public works contracts. Experience in electric utility engineering, utility asset management, GIS and work order management system is desirable. Distinguishing Characteristics/Experience: Direct knowledge in managing, planning, and overseeing the development and implementation of Capital Improvement Program(s) (CIP). Ability to provide extensive, in-depth, and specialized administrative, budgetary, financial, and compliance research, analysis, and support. Experience in management, engineering, financial, high-level administrative planning and analysis, and/or project management experience. Contracts Portfolio The focus and priority of this position will be to perform complex professional work to support the development and management of SVP’s contracts portfolio. SVP’s operation requires hundreds of unique contracts including specialized services agreements, leases, agreements with customers for substation construction, funding and deposits, public works contracts, license agreements, power purchase and resource adequacy agreements, as well as other unique agreements. The position is assigned to the Business Services Division. The incumbent will both lead staff supporting contracts functions and have direct involvement in negotiating and reviewing contracts. Experience in utility contracts is desirable. Distinguishing Characteristics/Experience: Direct knowledge and experience in contracts review, negotiating, and management for a variety of contract types. Ability to providing extensive, in-depth, and specialized administrative, budgetary, financial, and compliance research, analysis, and support Experience in managing and assigning work to administrative and clerical staff. Distributed Energy Resources , Renewable Energy and Power Purchase Contracts This position develops and implements cutting edge programs entailing distributed and renewable generation, energy storage, demand response, and microgrids. Incumbents perform professional level, individual work in project development. Duties may include supervising and participating in the conduct of studies and surveys, data interpretation, forecasting, commodity purchasing, contract negotiation, pricing/rate making, engineering studies, development of policies and procedures, evaluating regulatory and legislative initiatives, preparing, reviewing, and managing budgets and operations. Commodity purchasing and contract negotiation may include evaluation and development of strategies for electricity generation, both distributed and utility scale. Incumbents may supervise management and non-management staff and act as project team leaders and manage programs and projects. Project management responsibilities include preparing RFPs, evaluating proposals, and managing contractors and consultants. Environmental This position will ensure the City’s compliance with applicable federal, state, and local regulatory agency requirements and guidelines pertaining to Air Quality, Water, Wastewater, Storm water, and Industrial waste. This position will work with staff across multiple Divisions to develop, implement, and perform procedures and guidelines designed to ensure compliance and develop staff. They will compose, compile, track, and analyze information related to regulatory, program, and compliance oversight. This position will act as SVP’s Subject Matter Expert and provide technical and functional advisement to Management and Staff concerning Environmental Compliance. This position requires in-depth knowledge of Federal, State, and Local laws/regulations. This position also requires the ability to forecast and identify compliance issues and to develop mitigation strategies to correct issues. The position will also assist in the development of budgets, service contracts and training programs. Safety This position establishes, implements, and enforces an effective department wide safety and compliance program that prevents injury and illness. They will work to ensure that employees, both management and non-management, comply with the rules and regulations of Federal, State and Local Regulatory Agencies, and that company safety and compliance policies and procedures are consistently followed. The position will also facilitate the development and completion of the department’s compliance and controls register, controls testing and auditing, standards development and review, horizon scanning for new and changing regulatory requirements, and serving as an OSHA subject matter for the department. The position will also assist in the development of budgets, service contracts and training programs. System Operations This position will administer programs for work management, maintenance monitoring and asset management focused in all areas of Utility Operations (Metering, Substations, Transmission and Distribution). This position will also be responsible for the performance, review, and implementation of improvements to these programs. The position will develop, maintain, and improve SVP’s Outage Management System. This position will work to ensure compliance with all applicable NERC standards and seek constant improvement in SVP Work and Safety standards affecting System Operations. The position will also assist in the development of budgets, service contracts and training programs. As a member of the City's Unclassified Service, this is an "at-will" position and the incumbent serves at the discretion of the City Manager. An incumbent in this classification: demonstrates strong ethical, professional, and service-oriented leadership and interpersonal skills; sets a good example; and correctly applies the tenets of the City's Code of Ethics and values. THIS RECRUITMENT MAY BE USED TO FILL MULTIPLE POSITIONS IN THIS, OR OTHER DIVISIONS OR DEPARTMENTS BESIDES THE POSITIONS LISTED BELOW. IF YOU ARE INTERESTED IN EMPLOYMENT IN THIS CLASSIFICATION, YOU SHOULD APPLY TO ENSURE YOU ARE CONSIDERED FOR ADDITIONAL OPPORTUNITIES THAT MAY UTILIZE THE APPLICANTS FROM THIS RECRUITMENT. MEETING THE MINIMUM QUALIFICATIONS DOES NOT GUARANTEE ADMITTANCE INTO THE EXAMINATION PROCESS. ONLY THE MOST QUALIFIED CANDIDATES WHO DEMONSTRATE THE BEST COMBINATION OF QUALIFICATIONS IN RELATION TO THE REQUIREMENTS AND DUTIES OF THE POSITION WILL BE INVITED TO TEST OR INTERVIEW. Typical Duties This description may not include all the duties listed below, nor do the examples cover all duties that may be performed. Under general direction, the incumbent will: • Plan, develop, implement, evaluate, and manage an assigned program or core department service area; Supervise subordinate supervisory, professional, technical, and/or clerical staff; participate in the selection, hiring, training, and coaching of staff; conduct performance evaluations; and implement disciplinary actions as required; • Research and analyze program operations to ensure effective utilization of resources and increase productivity of work, provide regular reporting measures, conduct presentations, and make recommendations to management; • Plan and implement work plans and projects for assigned area; • Oversee daily operations of assigned program area and safety ensuring that all applicable regulatory requirements are followed; • Develop and monitor resource models and/or programs in alignment with State, Federal and local regulations and policies; • Deliver and manage communications to internal and external customers; • Administer program budget, including budget preparation, forecasting, and monitoring expenses and revenue; • Plan, implement, and monitor program or service area goals and objectives in alignment with Department goals to ensure effective programming and operations; • Monitor and report on assigned area activities, including managing resources, tracking short and long-term work activities and provide recommendations to management staff to improve efficiency in assigned area; • Serve as the subject matter expert in assigned specialty and provides consultation to subordinates, vendors, and management on assigned area of expertise; • Set the standard for safety and adhere to all applicable safety and environmental standards and regulations, including City safety standards and policies; • May act as a representative of the Department in assigned program or service area; • Implement programs which may include such functions as scheduling, coordinating, and assigning staff to projects; • Oversee request for proposal processes, participate in the preparation of vendor contracts, negotiate contracts, and act as lead contract administrator for planned program objectives; • Prepare a variety of narrative and periodic reports to keep management informed of program/project status; • Implement program audit systems to ensure appropriate use of public funds; • Develop qualitative and quantitative measures to evaluate program/project financial status, customer satisfaction, contractor performance, and public relations; • Maintain current knowledge of external program trends and legislation to ensure necessary compliance; • May represent the Department and participate in regional and state efforts to meet compliance, legislative and societal goals; • Develop, implement and evaluate marketing and educational materials to present to internal and external customers; • Use City computer applications (including but not limited to Microsoft Suite) and databases to track program status and funds and use; • Prepare reports, memos, and supporting documentation; • May act as Division Manager on a temporary basis, as assigned; and • Perform other related duties as assigned. Minimum Qualifications EDUCATION AND EXPERIENCE • Education and experience equivalent to graduation from an accredited college or university with a Bachelor's Degree in Engineering, Economics, Public or Business Administration, Environmental Sciences, Finance or a closely-related field; AND • Three (3) years' experience leading, supervising, managing, and coordinating work including but not limited to, customer related programs, project management, building facilities management, or writing, developing or administering safety or environmental compliance standards; OR • Generation/Substation/Transmission and Distribution/System Operations Specialties: Three (3) years of experience in a lead, supervisory, or senior role performing work, including but not limited to a Supervisor, Engineer, Manager, Lead Technician, or Foreperson, ACCEPTABLE SUBSTITUTION • For Generation/Substation/Transmission and Distribution/System Operations Specialties: additional years of experience in a role equivalent to, but not limited to a Control Room Operator, Electric Utility Technician, Engineer, Lineworker, or working in a lead, supervisory, or senior role performing work, including but not limited to a Supervisor, Manager, Lead Technician, or Foreperson may substitute for the degree requirement on a year for year basis up to four (4) years. • For Generation/Substation/Transmission and Distribution/System Operations Specialties: Two (2) years of experience working in a role equivalent to, but not limited to a Control Room Operator, Electric Utility Technician, Engineer, or Lineworker may be substituted for one (1) year of experience as a lead, supervisor, or senior role up to six (6) years. • Two (2) years of experience in customer related programs, project management, building facilities management, or writing, developing or administering safety or environmental compliance standards may be substituted one (1) year of experience as a lead, supervisor, manager, and coordinator experience up to six (6) years. LICENSES/CERTIFICATIONS Possession of a valid Class C California driver's license is required at the time of appointment and for the duration of employment. DESIRABLE QUALIFICATIONS • An advanced degree in Engineering, Public or Business Administration, Environmental Sciences or related field is desirable. • When assigned to Systems and Project Management, a: Project Management Professional (PMP) certification from Project Management Institute (PMI) or an equivalent certification from accredited program is desirable. • When assigned to Generation/Substation/Transmission and Distribution/System Operations Specialties, experience working in a power plant, substation, transmission & distribution, or Electric System Control Center environment is desirable. • When assigned to Safety Compliance, an in depth knowledge of OSHA and CalOSHA standards is desirable. • When assigned to Environmental Compliance, an in-depth knowledge of Spill Prevention, Control and Countermeasures (SPCC), Air Permits, and Water Permits is desirable. OTHER REQUIREMENTS • Must be able to perform all of the essential functions of the job assignment. • Incumbents may be subject to initial and periodic comprehensive background checks. • May be required to work unusual hours and weekends in performance of their duties and be available on an "on call" basis. Other Requirements: Must be able to perform all of the essential functions of the job assignment. Incumbents may be subject to initial and periodic comprehensive background checks. May be required to work unusual hours and weekends in performance of their duties and be available on an "on call" basis. CONFLICT OF INTEREST Incumbents in this position are required to file a Conflict of Interest statement upon assuming office, annually and upon leaving office, in accordance with City Manager Directive 100. Meeting the minimum qualifications does not guarantee admittance into the examination process. Only the most qualified candidates who demonstrate the best combination of qualifications in relation to the requirements and duties of the position will be invited to interview. Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of Santa Clara will not sponsor, represent, or sign documents related to visa applications/transfers for H1B or any other type of visa which requires an employer application. Knowledge, Skills, and Abilities Knowledge of: • Local, State and Federal Laws related to environmental, safety, health, electrical system construction, maintenance, inspection, and NERC regulations pertaining Electric Utilities; • Best practice utility maintenance and project planning strategies and methods; • Cost-benefit and return on investment analysis for proposed programs • Basic understanding of Electric Utility economics, methodologies and principles; • Best practice utility compliance, maintenance and operations methods; • Electric department contract methodologies; • Project management tools and methodologies, including workload planning and budgeting; • Project and workload planning; • Preparation, negotiation, and administration of contracts and fiscal planning; • Negotiation techniques and strategies; • Principles and practices of customer service; • Research methods and statistical analysis; • Principles and practices of management, employee supervision, training, and performance evaluation; • Pertinent State, Federal, and Local laws and regulations for assigned specialty area; • Problem solving and conflict resolution practices and techniques; and • Office safety practices, procedures and standards. Ability to: • Develop, implement, and monitor programs and projects; • Effectively problem solve with various teams and management to improve and streamline processes; • Supervise staff in compliance with applicable Memorandum of Understandings • Analyze situations, identify problems, and exercise sound independent judgment within established guidelines; • Identify, research and gather relevant information from a variety of sources; • Collect and analyze data and prepare a variety of statistical and narrative reports; • Operate standard office equipment and learn City databases and software programs; • Develop and maintain electronic databases; • Effectively develop, negotiate, and monitor contracts; • Interpret and apply laws and regulations, policies and procedures; • Communicate clearly and effectively both orally and in writing and carry out oral and written instructions; • Prepare and present clear, concise and complex written and oral reports and presentations; • Develop and conduct effective public relations programs on assigned specialty; • Speak effectively before large groups of people; • Establish and maintain tactful, courteous and effective working relationships with those contacted in the course of work including the general public; • Work independently with minimal supervision; • Work effectively as a member of the department to achieve common goals and be able to deliver excellent customer service to both internal and external City clients; • Work effectively in time-sensitive situations and meet deadlines; • Coordinate multiple projects and complex tasks simultaneously; • Develop creative and practical solutions to complex and difficult problems; and • Bend, stoop, reach, carry, climb, and lift as necessary to perform assigned duties. Additional Information: You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applications must be filled out completely (i.e. do not write “see resume or personnel file.”) To receive consideration for the screening process, candidates must submit a 1) Cover Letter and, 2) Resume. Incomplete applications will not be accepted. Application packets may be submitted online through the “Apply Now” feature on the job announcement at www.santaclaraca.gov . Applications will be reviewed on a weekly basis for consideration to the position. If you are interested in applying you are encouraged to apply as soon as possible, before the position is closed. A first review of applications will be on September 18, 2023. The City of Santa Clara is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of Santa Clara is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (408) 615-2080 or HumanResources@santaclaraca.gov . City of Santa Clara Benefit Summary Overview for Bargaining Unit #9 Miscellaneous Unclassified Management This summary provides a brief overview of the City of Santa Clara’s benefits available to Bargaining Unit #9 employees in 2024. In the event of any conflict between the information in this summary and the applicable official plan documents, City Manager’s Directives (CMDs), Personnel and Salary Resolution, or Memorandum of Understanding (MOU), the applicable official plan documents, CMDs, Personnel and Salary Resolution, or MOU will prevail over this summary. Benefits are subject to change. Retirement: Membership in the California Public Employees Retirement System (CalPERS) Classic Employees: 2.7% @ age 55 formula -employee pays 8.00% of gross pay, minus $61 bi-weekly New Employees: 2.0% @ age 62 formula - employee pays 7.00% of gross pay Medicare and Social Security (FICA) Employee pays 6.20% up to $10,397.40(Social Security) and 1.45% (Medicare) of gross pay Health Insurance: City contribution up to $2042.82/month, based on enrollment in a CalPERS health plan Employees electing health coverage with premiums above the City health contribution will pay additional premium costs from salary on a pre-tax basis Coverage is effective as early asthe first day of the monthafter date of hire If an employee enrolls in a plan with a premium that is less than $946.86/month, they will be paid the difference in cash Employees hired on or after 1/1/2023who opt-out of City-offered health insurance and provide annual attestation and acceptableproof of alternative required coverage for themselves and their tax family, if applicable, are eligible for a cash-in-lieu amount of $250/month. Contact Human Resources for more details Dental Insurance: Choice of two Delta Dental plans; enrollment is mandatory City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Vision Insurance: Choice of two VSP plans City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Voluntary Employee Beneficiary Association (VEBA): City contributes $50.00 a month toward employee’s VEBA account Account funds may be used to pay for qualified medical expenses after separation from the City and after age 50 (pre-tax) Life Insurance: City pays for $50,000 of Basic Life Insurance coverage Coverage is effective the first of the month after one calendar month of employment Additional optional insurance may be purchased by the employee for the employee, spouse, domestic partner, and/or dependent children State Disability Insurance (SDI): Employee pays 1.1% of gross pay (includes Paid Family Leave) 7 day waiting period. Weekly paid leave for absences due to non-work related injuries/illnesses. Benefit is based on past earnings. Refer to edd.ca.gov for more information Paid Family Leave (PFL): Up to 8 weeks of benefits within a 12-month period to care for a family member or to bond with a new child No waiting period. Weekly paid leave benefit. Benefit is based on past earnings. Refer to edd.ca.gov for more information Long Term Disability (LTD) Insurance: Benefit is 60% of basic wage up to $13,333; max $8,000/month City paid benefit. City pays $.207/$100 of insured earnings 60 calendar day waiting period Coverage is effective the first of the month after one calendar month of employment Deferred Compensation: Voluntary plan through Nationwide Retirement Solutions Employee may contribute up to the lesser of the IRS maximum or100% of gross compensation into a pre-tax 457(b) account or a post-tax Roth 457(b) account (or a combination of the two accounts) subject to IRS rules Flexible Spending Account (IRS Section 125 Plan): Employee may contribute up to $3,200per year in pre-tax dollars to a health care spending account Employee may contribute up to $5,000 per year in pre-tax dollars to a dependent care spending account Employee may contribute up to $315per month in pre-tax dollars to a commuter benefit plan Vacation: Vacation is accrued bi-weekly, cannot use vacation during first 6 months of City service For 1 -4 years of service: 10 days (80 hours)/year For 5 -9 years of service: 15 days (120 hours)/year For 10 - 15 years of service: 21 days (168 hours)/year For 16 - 20 years of service: 22 days (176 hours)/year For 21+ years of service: 24 days (192 hours)/year Maximum accrual is 480 hours Once per year, employees can elect to convert up to 80 hours of accrued vacation to cash to be paid out in up to two cash-outs the following calendar year Sick Leave: Sick leave is accrued bi-weekly for equivalent of 96 hours per calendar year with no maximum accrual Up to 48 hours/year of accumulated sick leave may be used for family illness Up to 32 hours/year of accumulated sick leave may be used for personal leave Employee may convert sick leave to vacation once per calendar year (annual maximum conversion is 96 hours sick to 48 hours vacation) Partial sick leave payoff provision on retirement depending on years of service Management Leave: 120 hours of management leave credited to employees each January 1st New employees hired between January 1st and June 30th receive 120 hours of management leave their first year New employees hired between July 1st and December 31st receive 60 hours of management leave their first year Unused management leave may be carried over from one calendar year to the next; however, an employee may never have more than 240 hours (calendar years 2021 through 2024) of “banked” management leave Holidays: Seventeen paid eight-hour holidays per year (13 & 4 holidays between 12/25 to 1/1 of following year) Mobile Communication Device Allowance: $80/month in lieu of carrying a City-issued cell phone Auto Allowance (an alternative to mileage reimbursement or use of a City vehicle): Department Heads receive $320/month (up to $520, with City Manager approval). Assistant Department Heads and Division Managers can receive $200/month (Up to $500 with City Manager approval) Tuition Reimbursement Program: Up to $2,000 per fiscal year for tuition reimbursement Employee Assistance Program: Confidential counseling to employees and dependents. Up to maximum of five (5) consultations per family member per incident per year City paid benefit Retiree Medical Reimbursement Program: Employees who retire from the City with at least ten (10) years of service shall receive reimbursement to help cover retiree single health insurance premiums. The reimbursement maximum includes the PEMHCA minimum. Up to age 65, retirees are eligible for reimbursement up to$416/month in 2024(amount adjusted annually) After age 65, retirees are eligible for reimbursement up to $249/month in 2024(amount adjusted annually) Alternate Work Schedule: An employee shall be eligible to work a 9/80 alternate work schedule according to the conditions, criteria, and requirements set forth in City Manager's Directive 71. Requests to work a 9/80 schedule shall be made through or by the Department Head to the City Manager. The City Manager must approve the schedule and the City Manager or Department Head (for employees other than Department Heads) may terminate the schedule at anytime. Closing Date/Time: Continuous
Mar 08, 2024
Full Time
Description The Department: SVP currently provides over 600 Megawatts of power to residential and business customers within Santa Clara, of which 40 percent of comes from carbon-free renewable resources. In addition to using green energy from large-scale wind, solar, geothermal and hydroelectric projects outside of the area, SVP employs innovative ways to locally produce electricity by operating Thermal Generation facilities utilizing Simple Cycle, Combined Cycle, and Cogeneration technologies. It is the mission of Silicon Valley Power to be a progressive, service-oriented utility, offering reliable, competitively priced services for the benefit of Santa Clara and its customers. Being competitive in the marketplace with a continuous focus on customer service, SVP can provide economic value to the City of Santa Clara and its customers while maintaining low residential rates and offering competitive rates for all customers. The Positions: Silicon Valley Power is recruiting to fill various Electric Program Manager positions in the following specialties: Capital Project Management, Contracts, Distributed Energy Resources and Storage, Environmental, Safety, and System Operations. Capital Project Management The focus and priority of this position will be to perform complex professional project management work to support the successful completion of over $300 million in near-term capital improvement program projects to support electric utility load growth. The position is assigned to the customer development and project management unit which manages, plans, and oversees the development and implementation of the capital improvement program. This position will report to the Principal Electric Utility Engineer overseeing the System Expansion Program and will work collaboratively on the management of these critical projects. The individual will perform and manage the work related to planning, design, construction, operations, and maintenance of utility projects, including receiving stations, substations, electric transmission and distribution facilities, and other electrical infrastructure. The incumbent is expected to manage consultants and directly administer public works contracts. Experience in electric utility engineering, utility asset management, GIS and work order management system is desirable. Distinguishing Characteristics/Experience: Direct knowledge in managing, planning, and overseeing the development and implementation of Capital Improvement Program(s) (CIP). Ability to provide extensive, in-depth, and specialized administrative, budgetary, financial, and compliance research, analysis, and support. Experience in management, engineering, financial, high-level administrative planning and analysis, and/or project management experience. Contracts Portfolio The focus and priority of this position will be to perform complex professional work to support the development and management of SVP’s contracts portfolio. SVP’s operation requires hundreds of unique contracts including specialized services agreements, leases, agreements with customers for substation construction, funding and deposits, public works contracts, license agreements, power purchase and resource adequacy agreements, as well as other unique agreements. The position is assigned to the Business Services Division. The incumbent will both lead staff supporting contracts functions and have direct involvement in negotiating and reviewing contracts. Experience in utility contracts is desirable. Distinguishing Characteristics/Experience: Direct knowledge and experience in contracts review, negotiating, and management for a variety of contract types. Ability to providing extensive, in-depth, and specialized administrative, budgetary, financial, and compliance research, analysis, and support Experience in managing and assigning work to administrative and clerical staff. Distributed Energy Resources , Renewable Energy and Power Purchase Contracts This position develops and implements cutting edge programs entailing distributed and renewable generation, energy storage, demand response, and microgrids. Incumbents perform professional level, individual work in project development. Duties may include supervising and participating in the conduct of studies and surveys, data interpretation, forecasting, commodity purchasing, contract negotiation, pricing/rate making, engineering studies, development of policies and procedures, evaluating regulatory and legislative initiatives, preparing, reviewing, and managing budgets and operations. Commodity purchasing and contract negotiation may include evaluation and development of strategies for electricity generation, both distributed and utility scale. Incumbents may supervise management and non-management staff and act as project team leaders and manage programs and projects. Project management responsibilities include preparing RFPs, evaluating proposals, and managing contractors and consultants. Environmental This position will ensure the City’s compliance with applicable federal, state, and local regulatory agency requirements and guidelines pertaining to Air Quality, Water, Wastewater, Storm water, and Industrial waste. This position will work with staff across multiple Divisions to develop, implement, and perform procedures and guidelines designed to ensure compliance and develop staff. They will compose, compile, track, and analyze information related to regulatory, program, and compliance oversight. This position will act as SVP’s Subject Matter Expert and provide technical and functional advisement to Management and Staff concerning Environmental Compliance. This position requires in-depth knowledge of Federal, State, and Local laws/regulations. This position also requires the ability to forecast and identify compliance issues and to develop mitigation strategies to correct issues. The position will also assist in the development of budgets, service contracts and training programs. Safety This position establishes, implements, and enforces an effective department wide safety and compliance program that prevents injury and illness. They will work to ensure that employees, both management and non-management, comply with the rules and regulations of Federal, State and Local Regulatory Agencies, and that company safety and compliance policies and procedures are consistently followed. The position will also facilitate the development and completion of the department’s compliance and controls register, controls testing and auditing, standards development and review, horizon scanning for new and changing regulatory requirements, and serving as an OSHA subject matter for the department. The position will also assist in the development of budgets, service contracts and training programs. System Operations This position will administer programs for work management, maintenance monitoring and asset management focused in all areas of Utility Operations (Metering, Substations, Transmission and Distribution). This position will also be responsible for the performance, review, and implementation of improvements to these programs. The position will develop, maintain, and improve SVP’s Outage Management System. This position will work to ensure compliance with all applicable NERC standards and seek constant improvement in SVP Work and Safety standards affecting System Operations. The position will also assist in the development of budgets, service contracts and training programs. As a member of the City's Unclassified Service, this is an "at-will" position and the incumbent serves at the discretion of the City Manager. An incumbent in this classification: demonstrates strong ethical, professional, and service-oriented leadership and interpersonal skills; sets a good example; and correctly applies the tenets of the City's Code of Ethics and values. THIS RECRUITMENT MAY BE USED TO FILL MULTIPLE POSITIONS IN THIS, OR OTHER DIVISIONS OR DEPARTMENTS BESIDES THE POSITIONS LISTED BELOW. IF YOU ARE INTERESTED IN EMPLOYMENT IN THIS CLASSIFICATION, YOU SHOULD APPLY TO ENSURE YOU ARE CONSIDERED FOR ADDITIONAL OPPORTUNITIES THAT MAY UTILIZE THE APPLICANTS FROM THIS RECRUITMENT. MEETING THE MINIMUM QUALIFICATIONS DOES NOT GUARANTEE ADMITTANCE INTO THE EXAMINATION PROCESS. ONLY THE MOST QUALIFIED CANDIDATES WHO DEMONSTRATE THE BEST COMBINATION OF QUALIFICATIONS IN RELATION TO THE REQUIREMENTS AND DUTIES OF THE POSITION WILL BE INVITED TO TEST OR INTERVIEW. Typical Duties This description may not include all the duties listed below, nor do the examples cover all duties that may be performed. Under general direction, the incumbent will: • Plan, develop, implement, evaluate, and manage an assigned program or core department service area; Supervise subordinate supervisory, professional, technical, and/or clerical staff; participate in the selection, hiring, training, and coaching of staff; conduct performance evaluations; and implement disciplinary actions as required; • Research and analyze program operations to ensure effective utilization of resources and increase productivity of work, provide regular reporting measures, conduct presentations, and make recommendations to management; • Plan and implement work plans and projects for assigned area; • Oversee daily operations of assigned program area and safety ensuring that all applicable regulatory requirements are followed; • Develop and monitor resource models and/or programs in alignment with State, Federal and local regulations and policies; • Deliver and manage communications to internal and external customers; • Administer program budget, including budget preparation, forecasting, and monitoring expenses and revenue; • Plan, implement, and monitor program or service area goals and objectives in alignment with Department goals to ensure effective programming and operations; • Monitor and report on assigned area activities, including managing resources, tracking short and long-term work activities and provide recommendations to management staff to improve efficiency in assigned area; • Serve as the subject matter expert in assigned specialty and provides consultation to subordinates, vendors, and management on assigned area of expertise; • Set the standard for safety and adhere to all applicable safety and environmental standards and regulations, including City safety standards and policies; • May act as a representative of the Department in assigned program or service area; • Implement programs which may include such functions as scheduling, coordinating, and assigning staff to projects; • Oversee request for proposal processes, participate in the preparation of vendor contracts, negotiate contracts, and act as lead contract administrator for planned program objectives; • Prepare a variety of narrative and periodic reports to keep management informed of program/project status; • Implement program audit systems to ensure appropriate use of public funds; • Develop qualitative and quantitative measures to evaluate program/project financial status, customer satisfaction, contractor performance, and public relations; • Maintain current knowledge of external program trends and legislation to ensure necessary compliance; • May represent the Department and participate in regional and state efforts to meet compliance, legislative and societal goals; • Develop, implement and evaluate marketing and educational materials to present to internal and external customers; • Use City computer applications (including but not limited to Microsoft Suite) and databases to track program status and funds and use; • Prepare reports, memos, and supporting documentation; • May act as Division Manager on a temporary basis, as assigned; and • Perform other related duties as assigned. Minimum Qualifications EDUCATION AND EXPERIENCE • Education and experience equivalent to graduation from an accredited college or university with a Bachelor's Degree in Engineering, Economics, Public or Business Administration, Environmental Sciences, Finance or a closely-related field; AND • Three (3) years' experience leading, supervising, managing, and coordinating work including but not limited to, customer related programs, project management, building facilities management, or writing, developing or administering safety or environmental compliance standards; OR • Generation/Substation/Transmission and Distribution/System Operations Specialties: Three (3) years of experience in a lead, supervisory, or senior role performing work, including but not limited to a Supervisor, Engineer, Manager, Lead Technician, or Foreperson, ACCEPTABLE SUBSTITUTION • For Generation/Substation/Transmission and Distribution/System Operations Specialties: additional years of experience in a role equivalent to, but not limited to a Control Room Operator, Electric Utility Technician, Engineer, Lineworker, or working in a lead, supervisory, or senior role performing work, including but not limited to a Supervisor, Manager, Lead Technician, or Foreperson may substitute for the degree requirement on a year for year basis up to four (4) years. • For Generation/Substation/Transmission and Distribution/System Operations Specialties: Two (2) years of experience working in a role equivalent to, but not limited to a Control Room Operator, Electric Utility Technician, Engineer, or Lineworker may be substituted for one (1) year of experience as a lead, supervisor, or senior role up to six (6) years. • Two (2) years of experience in customer related programs, project management, building facilities management, or writing, developing or administering safety or environmental compliance standards may be substituted one (1) year of experience as a lead, supervisor, manager, and coordinator experience up to six (6) years. LICENSES/CERTIFICATIONS Possession of a valid Class C California driver's license is required at the time of appointment and for the duration of employment. DESIRABLE QUALIFICATIONS • An advanced degree in Engineering, Public or Business Administration, Environmental Sciences or related field is desirable. • When assigned to Systems and Project Management, a: Project Management Professional (PMP) certification from Project Management Institute (PMI) or an equivalent certification from accredited program is desirable. • When assigned to Generation/Substation/Transmission and Distribution/System Operations Specialties, experience working in a power plant, substation, transmission & distribution, or Electric System Control Center environment is desirable. • When assigned to Safety Compliance, an in depth knowledge of OSHA and CalOSHA standards is desirable. • When assigned to Environmental Compliance, an in-depth knowledge of Spill Prevention, Control and Countermeasures (SPCC), Air Permits, and Water Permits is desirable. OTHER REQUIREMENTS • Must be able to perform all of the essential functions of the job assignment. • Incumbents may be subject to initial and periodic comprehensive background checks. • May be required to work unusual hours and weekends in performance of their duties and be available on an "on call" basis. Other Requirements: Must be able to perform all of the essential functions of the job assignment. Incumbents may be subject to initial and periodic comprehensive background checks. May be required to work unusual hours and weekends in performance of their duties and be available on an "on call" basis. CONFLICT OF INTEREST Incumbents in this position are required to file a Conflict of Interest statement upon assuming office, annually and upon leaving office, in accordance with City Manager Directive 100. Meeting the minimum qualifications does not guarantee admittance into the examination process. Only the most qualified candidates who demonstrate the best combination of qualifications in relation to the requirements and duties of the position will be invited to interview. Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of Santa Clara will not sponsor, represent, or sign documents related to visa applications/transfers for H1B or any other type of visa which requires an employer application. Knowledge, Skills, and Abilities Knowledge of: • Local, State and Federal Laws related to environmental, safety, health, electrical system construction, maintenance, inspection, and NERC regulations pertaining Electric Utilities; • Best practice utility maintenance and project planning strategies and methods; • Cost-benefit and return on investment analysis for proposed programs • Basic understanding of Electric Utility economics, methodologies and principles; • Best practice utility compliance, maintenance and operations methods; • Electric department contract methodologies; • Project management tools and methodologies, including workload planning and budgeting; • Project and workload planning; • Preparation, negotiation, and administration of contracts and fiscal planning; • Negotiation techniques and strategies; • Principles and practices of customer service; • Research methods and statistical analysis; • Principles and practices of management, employee supervision, training, and performance evaluation; • Pertinent State, Federal, and Local laws and regulations for assigned specialty area; • Problem solving and conflict resolution practices and techniques; and • Office safety practices, procedures and standards. Ability to: • Develop, implement, and monitor programs and projects; • Effectively problem solve with various teams and management to improve and streamline processes; • Supervise staff in compliance with applicable Memorandum of Understandings • Analyze situations, identify problems, and exercise sound independent judgment within established guidelines; • Identify, research and gather relevant information from a variety of sources; • Collect and analyze data and prepare a variety of statistical and narrative reports; • Operate standard office equipment and learn City databases and software programs; • Develop and maintain electronic databases; • Effectively develop, negotiate, and monitor contracts; • Interpret and apply laws and regulations, policies and procedures; • Communicate clearly and effectively both orally and in writing and carry out oral and written instructions; • Prepare and present clear, concise and complex written and oral reports and presentations; • Develop and conduct effective public relations programs on assigned specialty; • Speak effectively before large groups of people; • Establish and maintain tactful, courteous and effective working relationships with those contacted in the course of work including the general public; • Work independently with minimal supervision; • Work effectively as a member of the department to achieve common goals and be able to deliver excellent customer service to both internal and external City clients; • Work effectively in time-sensitive situations and meet deadlines; • Coordinate multiple projects and complex tasks simultaneously; • Develop creative and practical solutions to complex and difficult problems; and • Bend, stoop, reach, carry, climb, and lift as necessary to perform assigned duties. Additional Information: You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applications must be filled out completely (i.e. do not write “see resume or personnel file.”) To receive consideration for the screening process, candidates must submit a 1) Cover Letter and, 2) Resume. Incomplete applications will not be accepted. Application packets may be submitted online through the “Apply Now” feature on the job announcement at www.santaclaraca.gov . Applications will be reviewed on a weekly basis for consideration to the position. If you are interested in applying you are encouraged to apply as soon as possible, before the position is closed. A first review of applications will be on September 18, 2023. The City of Santa Clara is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of Santa Clara is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (408) 615-2080 or HumanResources@santaclaraca.gov . City of Santa Clara Benefit Summary Overview for Bargaining Unit #9 Miscellaneous Unclassified Management This summary provides a brief overview of the City of Santa Clara’s benefits available to Bargaining Unit #9 employees in 2024. In the event of any conflict between the information in this summary and the applicable official plan documents, City Manager’s Directives (CMDs), Personnel and Salary Resolution, or Memorandum of Understanding (MOU), the applicable official plan documents, CMDs, Personnel and Salary Resolution, or MOU will prevail over this summary. Benefits are subject to change. Retirement: Membership in the California Public Employees Retirement System (CalPERS) Classic Employees: 2.7% @ age 55 formula -employee pays 8.00% of gross pay, minus $61 bi-weekly New Employees: 2.0% @ age 62 formula - employee pays 7.00% of gross pay Medicare and Social Security (FICA) Employee pays 6.20% up to $10,397.40(Social Security) and 1.45% (Medicare) of gross pay Health Insurance: City contribution up to $2042.82/month, based on enrollment in a CalPERS health plan Employees electing health coverage with premiums above the City health contribution will pay additional premium costs from salary on a pre-tax basis Coverage is effective as early asthe first day of the monthafter date of hire If an employee enrolls in a plan with a premium that is less than $946.86/month, they will be paid the difference in cash Employees hired on or after 1/1/2023who opt-out of City-offered health insurance and provide annual attestation and acceptableproof of alternative required coverage for themselves and their tax family, if applicable, are eligible for a cash-in-lieu amount of $250/month. Contact Human Resources for more details Dental Insurance: Choice of two Delta Dental plans; enrollment is mandatory City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Vision Insurance: Choice of two VSP plans City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Voluntary Employee Beneficiary Association (VEBA): City contributes $50.00 a month toward employee’s VEBA account Account funds may be used to pay for qualified medical expenses after separation from the City and after age 50 (pre-tax) Life Insurance: City pays for $50,000 of Basic Life Insurance coverage Coverage is effective the first of the month after one calendar month of employment Additional optional insurance may be purchased by the employee for the employee, spouse, domestic partner, and/or dependent children State Disability Insurance (SDI): Employee pays 1.1% of gross pay (includes Paid Family Leave) 7 day waiting period. Weekly paid leave for absences due to non-work related injuries/illnesses. Benefit is based on past earnings. Refer to edd.ca.gov for more information Paid Family Leave (PFL): Up to 8 weeks of benefits within a 12-month period to care for a family member or to bond with a new child No waiting period. Weekly paid leave benefit. Benefit is based on past earnings. Refer to edd.ca.gov for more information Long Term Disability (LTD) Insurance: Benefit is 60% of basic wage up to $13,333; max $8,000/month City paid benefit. City pays $.207/$100 of insured earnings 60 calendar day waiting period Coverage is effective the first of the month after one calendar month of employment Deferred Compensation: Voluntary plan through Nationwide Retirement Solutions Employee may contribute up to the lesser of the IRS maximum or100% of gross compensation into a pre-tax 457(b) account or a post-tax Roth 457(b) account (or a combination of the two accounts) subject to IRS rules Flexible Spending Account (IRS Section 125 Plan): Employee may contribute up to $3,200per year in pre-tax dollars to a health care spending account Employee may contribute up to $5,000 per year in pre-tax dollars to a dependent care spending account Employee may contribute up to $315per month in pre-tax dollars to a commuter benefit plan Vacation: Vacation is accrued bi-weekly, cannot use vacation during first 6 months of City service For 1 -4 years of service: 10 days (80 hours)/year For 5 -9 years of service: 15 days (120 hours)/year For 10 - 15 years of service: 21 days (168 hours)/year For 16 - 20 years of service: 22 days (176 hours)/year For 21+ years of service: 24 days (192 hours)/year Maximum accrual is 480 hours Once per year, employees can elect to convert up to 80 hours of accrued vacation to cash to be paid out in up to two cash-outs the following calendar year Sick Leave: Sick leave is accrued bi-weekly for equivalent of 96 hours per calendar year with no maximum accrual Up to 48 hours/year of accumulated sick leave may be used for family illness Up to 32 hours/year of accumulated sick leave may be used for personal leave Employee may convert sick leave to vacation once per calendar year (annual maximum conversion is 96 hours sick to 48 hours vacation) Partial sick leave payoff provision on retirement depending on years of service Management Leave: 120 hours of management leave credited to employees each January 1st New employees hired between January 1st and June 30th receive 120 hours of management leave their first year New employees hired between July 1st and December 31st receive 60 hours of management leave their first year Unused management leave may be carried over from one calendar year to the next; however, an employee may never have more than 240 hours (calendar years 2021 through 2024) of “banked” management leave Holidays: Seventeen paid eight-hour holidays per year (13 & 4 holidays between 12/25 to 1/1 of following year) Mobile Communication Device Allowance: $80/month in lieu of carrying a City-issued cell phone Auto Allowance (an alternative to mileage reimbursement or use of a City vehicle): Department Heads receive $320/month (up to $520, with City Manager approval). Assistant Department Heads and Division Managers can receive $200/month (Up to $500 with City Manager approval) Tuition Reimbursement Program: Up to $2,000 per fiscal year for tuition reimbursement Employee Assistance Program: Confidential counseling to employees and dependents. Up to maximum of five (5) consultations per family member per incident per year City paid benefit Retiree Medical Reimbursement Program: Employees who retire from the City with at least ten (10) years of service shall receive reimbursement to help cover retiree single health insurance premiums. The reimbursement maximum includes the PEMHCA minimum. Up to age 65, retirees are eligible for reimbursement up to$416/month in 2024(amount adjusted annually) After age 65, retirees are eligible for reimbursement up to $249/month in 2024(amount adjusted annually) Alternate Work Schedule: An employee shall be eligible to work a 9/80 alternate work schedule according to the conditions, criteria, and requirements set forth in City Manager's Directive 71. Requests to work a 9/80 schedule shall be made through or by the Department Head to the City Manager. The City Manager must approve the schedule and the City Manager or Department Head (for employees other than Department Heads) may terminate the schedule at anytime. Closing Date/Time: Continuous
Sacramento County, CA
Sacramento, California, United States
The Position Come join one of Forbes Magazine's Best Employers! There is an additional 3.35% Management Differential which is added to the posted salary for this class. This is a continuous filing exam. Next filing cut-offs are at 5:00 pm on: 4/18/2024, 5/2/2024 (Final) Under general direction, directs, manages, supervises, and coordinates the activities and operations of assigned unit, including performing and directing a wide variety of the most complex program management, project management, project planning and policy, legislative and regulatory analysis and advocacy work related to environmental issues and other topics that may impact the Sanitation District; and coordinates assigned activities with other divisions, departments, outside agencies, and the general public. For more information, view the Environmental Legislative & Regulatory Affairs Manager Recruitment Brochure Examples of Knowledge and Abilities Knowledge Of : Principles and practices of management and organizational theory, including planning, organizational design, business finance, business development, project management, and organizational effectiveness Principles and practices of supervision, discipline, leadership, mentoring, and training Applicable federal, state, and local laws, codes, and regulations Operational characteristics, services, and activities of assigned programs and functions Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, databases, and other specialized applications related to area of assignment English usage, spelling, grammar, and punctuation Principles of environmental ecology Principles of environmental compliance assurance Effects of waste material on water quality and land quality and the interactions of waste with the environment Principles and practices of scientific and technical problem solving Principles and methods of program development, project management, and program/project analysis and evaluation Team dynamics and team building Principles and practices of facilitation, negotiation, and mediation Principles and practices of contract preparation, negotiation, and administration Mathematical compilation and analysis Ability To : Select, supervise, train, and evaluate staff Plan, coordinate, assign, and review the work of subordinate staff Investigate and resolve disciplinary issues Work independently, prioritize work, coordinate activities, and meet critical deadlines Develop, monitor, and interpret budgets and other financial documents Plan, manage, and complete complex work assignments Develop and maintain cooperative, effective working relationships with others Communicate clearly and concisely, both verbally and in writing Interpret and apply applicable federal, state, and local laws, codes, and regulations Apply customer service skills, including the identification of customer needs and follow up to ensure customer commitments have been met Influence and persuade others to take a desired action and/or direction Interpret and summarize a variety of data and information Exercise discretion and maintain confidentiality of information Plan, organize, manage, and participate in complex or sensitive work projects and issues Analyze complex technical, policy, and management issues, and recommend alternative solutions Interpret technical and scientific research work and make a detailed analysis Communicate, verbally and in writing, scientific and technical terminology in general terms understandable to the general public Establish, monitor, and control projects and schedules to meet goals and objectives Manage, direct, and organize the collection of environmental data and information, and make effective decisions and recommend appropriate solutions Recognize problems, analyze and evaluate complex environmental data; develop recommendations or solutions and take appropriate action Review, analyze, and interpret the impact of proposed and adopted legislation and regulations and recommend effective courses of action Manage the development and presentation of scientific studies and reports Locate, research, interpret, and apply environmental laws and regulations Analyze complex environmental compliance problems, make statistical inferences from complex data, and develop recommendations or solutions Interpret a wide scope of complex and difficult studies, reports, and projects related to environmental compliance, monitoring, regulation, and research Respond effectively and tactfully to hostility, confusion, or concerns expressed by others Effectively represent the department in contacts and relationships with the public, local business community, and other government agencies Employment Qualifications Minimum Qualifications : Six years of paid full-time experience performing project management, program management, advocacy, or legislative and regulatory research and analysis for environmental issues. Two years of this experience must have been in a supervisory role. AND Bachelor’s Degree, or higher, from an accredited college or university in Physical Science, Natural Science, Environmental Science, Civil Engineering, Environmental Engineering, Project Management, or other field closely related to the intent of the class. Note: If the word “experience” is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. GENERAL QUALIFICATIONS Criminal History and Background Checks : The County may access criminal history information on candidates who have accepted a conditional offer of appointment for this class consistent with the provisions of Board of Supervisors Resolution No. 82-602, Personnel Policies, and applicable federal and state laws. The County shall not consider for employment any candidate who has been convicted of a felony or misdemeanor that relates to or impacts the candidate’s ability to perform the job duties of this class unless it is determined that mitigating circumstances exist. For purposes of accessing criminal history information, the candidate will be fingerprinted. A subsequent arrest notification may be obtained. The County may also conduct a background check on the candidate prior to appointment to a position within this class. The background check may include personal and professional reference checks, credit history checks where authorized by Labor Code section 1024.5, Social Security Number verification, professional license/registration verification, military service information and driving history. Information obtained in the course of this background check will be considered by the appointing authority in the selection process. In obtaining such information, the County will comply with applicable consent and disclosure practices in the Fair Credit Reporting Act and the California Investigative Consumer Reporting Agencies Act. License Requirement: A valid California Driver License, Class C or higher, may be required at the time of appointment. Failure to obtain or maintain the appropriate California Driver License may constitute cause for personnel action in accordance with Civil Service Rules or applicable bargaining agreement. Individuals who do not meet this requirement due to disability will be reviewed on a case-by-case basis. Physical Requirements : Positions in this class require the incumbent(s) to be able to: Sit for extended periods, frequently stand and walk. Have manual dexterity and eye-hand coordination, to be able to use a variety of office equipment such as computers, telephones, calculators, copiers, and drafting equipment. Have corrected vision in order to review reports and technical documents and perform other essential functions of the job. Occasionally walk on uneven terrain at construction sites, etc. Individuals who do not meet this (these) requirement(s) due to disability will be reviewed on a case-by-case basis. Probationary Period : The probationary period for this classification is Six (6) months . Application and Testing Information APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email EmployOffice@Saccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered. Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: www.saccountyjobs.net Applicants requesting reasonable accommodations during employment examinations: For more information, please review the Job Applicant Exam Reasonable Accommodation Information and submit an Employment Exam Reasonable Accommodation Online Request Form . EMPLOYEE BENEFITS As an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP). GENERAL BENEFITS: Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net. TEMPORARY POSITIONS: Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions. SALARY STEP INCREASES: The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained. PAY: All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty. VACATION: Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days. HOLIDAYS: 14.5 holidays per year as recognized. SICK LEAVE: Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit. PARENTAL LEAVE: Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations. TUITION REIMBURSEMENT: Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement. RETIREMENT: Social Security and Sacramento County Employees' Retirement System coverage. HEALTH INSURANCE: The County offers a variety of health plan design options to fit individual needs. DENTAL INSURANCE: The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person. LIFE INSURANCE: The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction. DEFERRED COMPENSATION: The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal. EMPLOYEE ASSISTANCE PROGRAM: The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as: Legal Advice/Difficult Decisions Marriage or Family Relationships Financial or Credit Worries/Elder Care Alcohol and Drug Abuse WELLNESS INCENTIVE PROGRAM: The County will recognize and award time off to eligible employees who maintain an excellent attendance record. FLEXIBLE SPENDING ACCOUNT: The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses. DEPENDENT CARE REIMBURSEMENT ACCOUNT: Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. MEDICAL REIMBURSEMENT ACCOUNT: The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan. WORKERS' COMPENSATION: In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California. SACRAMENTO CREDIT UNION: The credit union offers loan facilities and systematic saving plans through payroll deduction. SELECTION AND PLACEMENT Sacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age. Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations. MINIMUM QUALIFICATIONS: Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification. "Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. PROMOTIONAL EXAMINATIONS: If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications. OPEN EXAMINATIONS: Any person who meets the minimum qualifications may apply. CONTINUOUS FILING EXAMINATIONS: Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received. ELIGIBLE LISTS: Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists. EXAMINATION RATINGS: Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director. APPEAL PROCESS: Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination. Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) 874-5586. Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate. FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx OTHER INFORMATION VETERAN'S PREFERENCE: Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes. "Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service. Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty. CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT: As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment. CONFLICT OF INTEREST CODE: Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest. CONCURRENT EMPLOYMENT: No employee may concurrently occupy more than one County position. SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION): Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that: Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and The certification of eligibles who possess special skills have been approved by the Civil Service Commission. PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING: The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant. DRIVER LICENSE: Possession of a valid California Driver License may be required for some positions. PROBATIONARY PERIOD: Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months. AGENCY SHOP/FAIR SHARE FEE: Some positions require, as a condition of continued employment, that the person either: 1. Become a union member; 2. Pay a fair share fee to the union; or, 3. Meet specific requirements under which an equivalent amount must be paid to a charity. FINGERPRINTING AND CRIMINAL RECORD CHECKS: Fingerprinting and criminal record checks are required for some positions. Closing Date/Time: 5/2/2024 5:00 PM Pacific
Apr 05, 2024
The Position Come join one of Forbes Magazine's Best Employers! There is an additional 3.35% Management Differential which is added to the posted salary for this class. This is a continuous filing exam. Next filing cut-offs are at 5:00 pm on: 4/18/2024, 5/2/2024 (Final) Under general direction, directs, manages, supervises, and coordinates the activities and operations of assigned unit, including performing and directing a wide variety of the most complex program management, project management, project planning and policy, legislative and regulatory analysis and advocacy work related to environmental issues and other topics that may impact the Sanitation District; and coordinates assigned activities with other divisions, departments, outside agencies, and the general public. For more information, view the Environmental Legislative & Regulatory Affairs Manager Recruitment Brochure Examples of Knowledge and Abilities Knowledge Of : Principles and practices of management and organizational theory, including planning, organizational design, business finance, business development, project management, and organizational effectiveness Principles and practices of supervision, discipline, leadership, mentoring, and training Applicable federal, state, and local laws, codes, and regulations Operational characteristics, services, and activities of assigned programs and functions Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, databases, and other specialized applications related to area of assignment English usage, spelling, grammar, and punctuation Principles of environmental ecology Principles of environmental compliance assurance Effects of waste material on water quality and land quality and the interactions of waste with the environment Principles and practices of scientific and technical problem solving Principles and methods of program development, project management, and program/project analysis and evaluation Team dynamics and team building Principles and practices of facilitation, negotiation, and mediation Principles and practices of contract preparation, negotiation, and administration Mathematical compilation and analysis Ability To : Select, supervise, train, and evaluate staff Plan, coordinate, assign, and review the work of subordinate staff Investigate and resolve disciplinary issues Work independently, prioritize work, coordinate activities, and meet critical deadlines Develop, monitor, and interpret budgets and other financial documents Plan, manage, and complete complex work assignments Develop and maintain cooperative, effective working relationships with others Communicate clearly and concisely, both verbally and in writing Interpret and apply applicable federal, state, and local laws, codes, and regulations Apply customer service skills, including the identification of customer needs and follow up to ensure customer commitments have been met Influence and persuade others to take a desired action and/or direction Interpret and summarize a variety of data and information Exercise discretion and maintain confidentiality of information Plan, organize, manage, and participate in complex or sensitive work projects and issues Analyze complex technical, policy, and management issues, and recommend alternative solutions Interpret technical and scientific research work and make a detailed analysis Communicate, verbally and in writing, scientific and technical terminology in general terms understandable to the general public Establish, monitor, and control projects and schedules to meet goals and objectives Manage, direct, and organize the collection of environmental data and information, and make effective decisions and recommend appropriate solutions Recognize problems, analyze and evaluate complex environmental data; develop recommendations or solutions and take appropriate action Review, analyze, and interpret the impact of proposed and adopted legislation and regulations and recommend effective courses of action Manage the development and presentation of scientific studies and reports Locate, research, interpret, and apply environmental laws and regulations Analyze complex environmental compliance problems, make statistical inferences from complex data, and develop recommendations or solutions Interpret a wide scope of complex and difficult studies, reports, and projects related to environmental compliance, monitoring, regulation, and research Respond effectively and tactfully to hostility, confusion, or concerns expressed by others Effectively represent the department in contacts and relationships with the public, local business community, and other government agencies Employment Qualifications Minimum Qualifications : Six years of paid full-time experience performing project management, program management, advocacy, or legislative and regulatory research and analysis for environmental issues. Two years of this experience must have been in a supervisory role. AND Bachelor’s Degree, or higher, from an accredited college or university in Physical Science, Natural Science, Environmental Science, Civil Engineering, Environmental Engineering, Project Management, or other field closely related to the intent of the class. Note: If the word “experience” is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. GENERAL QUALIFICATIONS Criminal History and Background Checks : The County may access criminal history information on candidates who have accepted a conditional offer of appointment for this class consistent with the provisions of Board of Supervisors Resolution No. 82-602, Personnel Policies, and applicable federal and state laws. The County shall not consider for employment any candidate who has been convicted of a felony or misdemeanor that relates to or impacts the candidate’s ability to perform the job duties of this class unless it is determined that mitigating circumstances exist. For purposes of accessing criminal history information, the candidate will be fingerprinted. A subsequent arrest notification may be obtained. The County may also conduct a background check on the candidate prior to appointment to a position within this class. The background check may include personal and professional reference checks, credit history checks where authorized by Labor Code section 1024.5, Social Security Number verification, professional license/registration verification, military service information and driving history. Information obtained in the course of this background check will be considered by the appointing authority in the selection process. In obtaining such information, the County will comply with applicable consent and disclosure practices in the Fair Credit Reporting Act and the California Investigative Consumer Reporting Agencies Act. License Requirement: A valid California Driver License, Class C or higher, may be required at the time of appointment. Failure to obtain or maintain the appropriate California Driver License may constitute cause for personnel action in accordance with Civil Service Rules or applicable bargaining agreement. Individuals who do not meet this requirement due to disability will be reviewed on a case-by-case basis. Physical Requirements : Positions in this class require the incumbent(s) to be able to: Sit for extended periods, frequently stand and walk. Have manual dexterity and eye-hand coordination, to be able to use a variety of office equipment such as computers, telephones, calculators, copiers, and drafting equipment. Have corrected vision in order to review reports and technical documents and perform other essential functions of the job. Occasionally walk on uneven terrain at construction sites, etc. Individuals who do not meet this (these) requirement(s) due to disability will be reviewed on a case-by-case basis. Probationary Period : The probationary period for this classification is Six (6) months . Application and Testing Information APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email EmployOffice@Saccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered. Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: www.saccountyjobs.net Applicants requesting reasonable accommodations during employment examinations: For more information, please review the Job Applicant Exam Reasonable Accommodation Information and submit an Employment Exam Reasonable Accommodation Online Request Form . EMPLOYEE BENEFITS As an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP). GENERAL BENEFITS: Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net. TEMPORARY POSITIONS: Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions. SALARY STEP INCREASES: The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained. PAY: All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty. VACATION: Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days. HOLIDAYS: 14.5 holidays per year as recognized. SICK LEAVE: Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit. PARENTAL LEAVE: Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations. TUITION REIMBURSEMENT: Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement. RETIREMENT: Social Security and Sacramento County Employees' Retirement System coverage. HEALTH INSURANCE: The County offers a variety of health plan design options to fit individual needs. DENTAL INSURANCE: The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person. LIFE INSURANCE: The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction. DEFERRED COMPENSATION: The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal. EMPLOYEE ASSISTANCE PROGRAM: The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as: Legal Advice/Difficult Decisions Marriage or Family Relationships Financial or Credit Worries/Elder Care Alcohol and Drug Abuse WELLNESS INCENTIVE PROGRAM: The County will recognize and award time off to eligible employees who maintain an excellent attendance record. FLEXIBLE SPENDING ACCOUNT: The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses. DEPENDENT CARE REIMBURSEMENT ACCOUNT: Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. MEDICAL REIMBURSEMENT ACCOUNT: The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan. WORKERS' COMPENSATION: In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California. SACRAMENTO CREDIT UNION: The credit union offers loan facilities and systematic saving plans through payroll deduction. SELECTION AND PLACEMENT Sacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age. Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations. MINIMUM QUALIFICATIONS: Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification. "Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. PROMOTIONAL EXAMINATIONS: If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications. OPEN EXAMINATIONS: Any person who meets the minimum qualifications may apply. CONTINUOUS FILING EXAMINATIONS: Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received. ELIGIBLE LISTS: Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists. EXAMINATION RATINGS: Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director. APPEAL PROCESS: Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination. Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) 874-5586. Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate. FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx OTHER INFORMATION VETERAN'S PREFERENCE: Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes. "Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service. Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty. CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT: As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment. CONFLICT OF INTEREST CODE: Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest. CONCURRENT EMPLOYMENT: No employee may concurrently occupy more than one County position. SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION): Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that: Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and The certification of eligibles who possess special skills have been approved by the Civil Service Commission. PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING: The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant. DRIVER LICENSE: Possession of a valid California Driver License may be required for some positions. PROBATIONARY PERIOD: Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months. AGENCY SHOP/FAIR SHARE FEE: Some positions require, as a condition of continued employment, that the person either: 1. Become a union member; 2. Pay a fair share fee to the union; or, 3. Meet specific requirements under which an equivalent amount must be paid to a charity. FINGERPRINTING AND CRIMINAL RECORD CHECKS: Fingerprinting and criminal record checks are required for some positions. Closing Date/Time: 5/2/2024 5:00 PM Pacific
Cal State University (CSU) Channel Islands
1 University Dr, Camarillo, CA 93012, USA
Facilities Services Administrator III RESPONSIBILITIES & DUTIES: Leads and oversees the operational functional units within the Facilities Services department, including MEP trades, building trades, custodial, and grounds. Provides strategic leadership in all aspects of campus operations and maintenance, forecasting campus growth and advocating for necessary minor capital projects. Integrates and coordinates departmental activities to support long and short-term university goals. Develops and maintains the campus's five-year forecast capital improvement and deferred maintenance program, ensuring compliance with relevant mandates. Delegates operational responsibilities to managers while ensuring adherence to CSU standards and collective bargaining agreements. Provides guidance and sets standards and procedures to support university operations within allocated resources. Collaborates with FS directors and managers to develop and manage departmental budgets aligned with strategic plans and Key Performance Indicators (KPIs). Specific responsibilities include: Directs and manages Operations, including maintenance and repair of buildings, mechanical systems, infrastructure, landscaping, and custodial services. Coordinates with the Administrative Manager on Operations budgets, employee timekeeping, and HR liaison duties. Oversees the Trades department led by the Senior Manager of Trades, ensuring compliance with code/regulatory preventative maintenance programs. Manages permits for various systems and equipment and oversees estimates, proposals, and schedules for maintenance projects. Monitors vendor contracts for fire life safety, hazardous waste, and elevator services. Ensures continuous operation of utility systems and adequate staffing in various trades areas. Conducts employee counseling, performance evaluations, and professional training and development. Coordinates with campus stakeholders and agencies to ensure proper communication and compliance. Prepares audit responses and provides building and infrastructure assessments for renewal needs and cost projections. Oversees the design, installation, and maintenance of landscaping across the campus's approximately 1,200 acres. Gives guidance to the grounds manager to develops sustainable landscaping practices in alignment with the university's commitment to environmental stewardship. Coordinates seasonal planting, irrigation, and pest control activities to ensure the campus grounds remain aesthetically pleasing and safe. Guides grounds manager to manage landscaping budget, including procurement of supplies and equipment, and to collaborate with vendors for specialized services. Supports grounds manager in implementing landscaping projects to enhance outdoor spaces for the campus community and visitors. Oversees the custodial manager and custodial services to ensure cleanliness and sanitation of all campus buildings, including offices, classrooms, and common areas. Ensures custodial manager develops cleaning schedules, protocols, and standards to maintain high levels of cleanliness and hygiene. Oversees the procurement and inventory management of cleaning supplies and equipment. Coordinates with building occupants and event organizers to schedule cleaning services and address specific needs. Conducts regular inspections and quality control measures to uphold custodial standards and address any deficiencies promptly. Ensures custodial manager collaborates with sustainability initiatives to implement eco-friendly cleaning practices and reduce environmental impact. REQUIREMENTS OF POSITION: Bachelor’s degree in a related field and ten years of work experience in areas of facilities operations, trades/maintenance, custodial services, and/or landscaping services is required, master’s degree in a related field is preferred. A minimum of two years of the required experience must be in at least two of the areas listed above is required, with preference given to candidates with experience in three or more areas. Three years of the required experience must be supervisory experience in at least one area, five years of supervisory experience in more than one area is preferred. Work experience and/or supervisory experience in facilities operations within a higher education environment is desirable. No substitution of work experience for educational requirements will be accepted. Proficiency in planning and supervising the work of others, making sound decisions and recommendations, and exercising good judgment in staffing, planning, budgeting, organizing, and carrying out fiduciary responsibilities. Proficiency in using computers and software programs, including computerized maintenance management systems, Microsoft Office, and Google Suite. Ability to establish and maintain cooperative working relationships across the campus and provide effective customer service. Strong communication skills to interact with the public, management, staff, and co-workers. Ability to interpret a wide variety of written rules and regulations. Possession of a valid California driver’s license in good standing and successful completion of the Defensive Driver Training Program. Flexibility to accommodate a work schedule that may vary according to operational needs, including evening and weekend hours. Willingness and ability to work in environments that may involve exposure to hazardous materials. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Hiring Range: $9,000 - $12,084 per month Advertised: Apr 18 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Apr 19, 2024
Facilities Services Administrator III RESPONSIBILITIES & DUTIES: Leads and oversees the operational functional units within the Facilities Services department, including MEP trades, building trades, custodial, and grounds. Provides strategic leadership in all aspects of campus operations and maintenance, forecasting campus growth and advocating for necessary minor capital projects. Integrates and coordinates departmental activities to support long and short-term university goals. Develops and maintains the campus's five-year forecast capital improvement and deferred maintenance program, ensuring compliance with relevant mandates. Delegates operational responsibilities to managers while ensuring adherence to CSU standards and collective bargaining agreements. Provides guidance and sets standards and procedures to support university operations within allocated resources. Collaborates with FS directors and managers to develop and manage departmental budgets aligned with strategic plans and Key Performance Indicators (KPIs). Specific responsibilities include: Directs and manages Operations, including maintenance and repair of buildings, mechanical systems, infrastructure, landscaping, and custodial services. Coordinates with the Administrative Manager on Operations budgets, employee timekeeping, and HR liaison duties. Oversees the Trades department led by the Senior Manager of Trades, ensuring compliance with code/regulatory preventative maintenance programs. Manages permits for various systems and equipment and oversees estimates, proposals, and schedules for maintenance projects. Monitors vendor contracts for fire life safety, hazardous waste, and elevator services. Ensures continuous operation of utility systems and adequate staffing in various trades areas. Conducts employee counseling, performance evaluations, and professional training and development. Coordinates with campus stakeholders and agencies to ensure proper communication and compliance. Prepares audit responses and provides building and infrastructure assessments for renewal needs and cost projections. Oversees the design, installation, and maintenance of landscaping across the campus's approximately 1,200 acres. Gives guidance to the grounds manager to develops sustainable landscaping practices in alignment with the university's commitment to environmental stewardship. Coordinates seasonal planting, irrigation, and pest control activities to ensure the campus grounds remain aesthetically pleasing and safe. Guides grounds manager to manage landscaping budget, including procurement of supplies and equipment, and to collaborate with vendors for specialized services. Supports grounds manager in implementing landscaping projects to enhance outdoor spaces for the campus community and visitors. Oversees the custodial manager and custodial services to ensure cleanliness and sanitation of all campus buildings, including offices, classrooms, and common areas. Ensures custodial manager develops cleaning schedules, protocols, and standards to maintain high levels of cleanliness and hygiene. Oversees the procurement and inventory management of cleaning supplies and equipment. Coordinates with building occupants and event organizers to schedule cleaning services and address specific needs. Conducts regular inspections and quality control measures to uphold custodial standards and address any deficiencies promptly. Ensures custodial manager collaborates with sustainability initiatives to implement eco-friendly cleaning practices and reduce environmental impact. REQUIREMENTS OF POSITION: Bachelor’s degree in a related field and ten years of work experience in areas of facilities operations, trades/maintenance, custodial services, and/or landscaping services is required, master’s degree in a related field is preferred. A minimum of two years of the required experience must be in at least two of the areas listed above is required, with preference given to candidates with experience in three or more areas. Three years of the required experience must be supervisory experience in at least one area, five years of supervisory experience in more than one area is preferred. Work experience and/or supervisory experience in facilities operations within a higher education environment is desirable. No substitution of work experience for educational requirements will be accepted. Proficiency in planning and supervising the work of others, making sound decisions and recommendations, and exercising good judgment in staffing, planning, budgeting, organizing, and carrying out fiduciary responsibilities. Proficiency in using computers and software programs, including computerized maintenance management systems, Microsoft Office, and Google Suite. Ability to establish and maintain cooperative working relationships across the campus and provide effective customer service. Strong communication skills to interact with the public, management, staff, and co-workers. Ability to interpret a wide variety of written rules and regulations. Possession of a valid California driver’s license in good standing and successful completion of the Defensive Driver Training Program. Flexibility to accommodate a work schedule that may vary according to operational needs, including evening and weekend hours. Willingness and ability to work in environments that may involve exposure to hazardous materials. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Hiring Range: $9,000 - $12,084 per month Advertised: Apr 18 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Water Employee Services Agency (WESA)
Lake Elsinore, CA, US
The Position: Deputy District Secretary Salary: $41.71 to $54.74 per hour Immediate Impact: The successful candidate will be given the following objectives upon hire: Within the first 3 months, be familiar with the District's policies and procedures related to Board administration. Within the first 6 months, be familiar with the District's agenda management software and begin compiling and posting agendas/packets per the Brown Act. Within the first 9 months, begin documenting standard operating procedures for the Deputy Secretary Position. Within the first 12 months, understands and administers the Statement of Economic Interest Filing and campaign noticing requirements. The Ideal Candidate: The ideal candidate will possess the following: Detail oriented, ability to work independently, exercise judgment and take initiative. Ability to efficiently receive and screen visitors and telephone calls, that may require sensitivity. Working knowledge of administrative best practices and procedures, along with the ability to utilize standard office software at an advanced skill level. Knowledge of public agency practices, including the role and responsibilities of a public governing board. SUMMARY DESCRIPTION Under direction of an Assistant General Manager or the District Secretary/Administrative Services Supervisor, performs a wide variety of responsible, professional, confidential, and complex administrative and programmatic duties requiring independence, initiative, and discretion for an assigned branch of the District; participates in the preparation of the Board agenda and minutes and may serve as Deputy Board Secretary as required; provides supervision and leadership over administrative support staff assigned to the branch; performs, monitors, and assigns work to ensure high performance and quality of work consistent with District wide policies and standards; interprets District policies and administrative regulations; performs a variety of coordination and research functions; serves as a liaison with District staff, outside agencies, and the general public; coordinates the work with Assistant General Managers, District Secretary/Administrative Services Supervisor, or Department Heads for assigned branch of the District; and performs related duties as assigned. Incumbents in this class are involved in administration, coordination, supervision, and support responsibilities. Assignments involve complex, diverse and confidential administrative and support services. Assignments are typically received from an Assistant General Manager or from the District Secretary/Administrative Services Supervisor in the form of general instructions and objectives and incumbents are expected to organize the necessary details and carry them through to completion. Incumbents in this class operate in an environment characterized by involvement in broad District-wide issues and interactions with District board members and top executives, elected officials, high-level executives of regional agencies, representatives of industry and professional groups and the media on complex and sensitive matters. Incumbents may be expected to supervise a small administrative support staff. The Senior Executive Assistant is distinguished from the Executive Assistant in that the former class serves in a District-wide leadership capacity to provide coordination and communications related to administrative standards and expectations; further, the higher level class performs at the advanced professional level and performs confidential office administrative and secretarial support functions for the General Manager, requiring the highest degree of independent judgment, a higher level of responsibility, extensive experience and skill level, and a thorough knowledge of District functions policies, and procedures. Other information: REPRESENTATIVE DUTIES The following duties are typical for this classification. Incumbents may not perform all duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. •Serves in the capacity of Executive Assistant to an Assistant General Manager over a major branch of the District or to the District Secretary; provides centralized administrative support services to the Assistant General Manager, Department Heads, and Managers for the assigned branch, or to the District Secretary (serves in the capacity of Deputy Board Secretary when assigned to Administration); plans, coordinates, and reviews activities and operations of the branch, as assigned. •Performs a wide variety of professional and responsible secretarial and administrative duties for an Assistant General Manager, Department Heads, and Managers for an assigned branch of the District, or for the District Secretary; relieves the Assistant General Manager, and other assigned staff of administrative work including investigating and answering complaints and providing assistance in resolving operational and administrative problems. •When assigned to Administration, assists the District Secretary with stock transfers; maintains records for issued certificates. •When assigned to Administration,assiststheDistrictSecretaryinconductingelectionsfortheBoardofDirectors. •Maintains a calendar of activities, meetings, and various events for the Assistant General Manager, Board of Directors, District Secretary and/or assigned staff; coordinates activities with other District departments, the District Secretary, the public, and outside agencies; arranges for meetings with multiple parties; sets-up meeting rooms, required equipment and refreshments. •Reviews and organizes office operations; implements various administrative operating procedures, rules, regulations, and clerical systems and ensures consistency within the branch; develops and revises office forms and report formats which are unique to the branch; and initiates, organizes, and maintains complex filing systems and records. •As assigned, provides leadership and supervision of a centralized pool of administrative support staff in order to serve the administrative needs of the branch; provides regular communications and training to assigned staff related to administrative processes, procedures, methods, standards and expectations; attends and may conduct regular meetings with administrative staff at the branch level to ensure effectiveness and efficiency. •Establishes schedules and methods for providing support services; assigns work activities, projects, and programs to assigned staff; reviews and evaluates work products, methods, and procedures; meets with staff to identify and resolve problems; recommends improvements in work flow, procedures, and use of equipment and forms; implements improvements as approved. •Develops and implements goals, objectives, and priorities for administrative pool, as assigned, consistent with management objectives; recommends and participates in the implementation of resulting policies and procedures; monitors work activities to ensure compliance with established policies and procedures. •Identifies resource needs; reviews needs with appropriate management staff; allocates resources accordingly. •Participates in the selection of assigned personnel; provides or coordinates staff training; evaluates performance; works with employees to correct deficiencies; implements discipline procedures. •Provides records management leadership for department records; provides records management support to the Records Management Coordinator when assigned to Administration; maintains accurate and up-to-date files and records for assigned areas including maintaining electronic records management systems; monitors various logs, accounts, and files for current and accurate information; develops, organizes, and maintains filing systems; scans and indexes records; follows District Retention Policy guidelines. •Initiates, organizes, maintains, and controls access to complex filing systems and records including highly sensitive files; establishes, makes entries in, controls accessibility to, updates, and maintains assigned files; scans documents into electronic format and files hardcopies; establishes and maintains administrative files. •May serve as the primary contact and liaison, for matters related to administrative support, for the branch to which assigned with other District departments and staff, the general public, and outside agencies and organizations; screens office calls, visitors, and mail; provides information and assistance including responding to requests for information and assistance; assists the public and other District staff in interpreting and applying District policies and procedures; researches information related to District policies; explains, justifies, and defends programs, policies and activities. •Conducts research, prepares, revises, and implements various administrative policies, procedures, rules, and regulations in accordance with sound organizational practices at the branch level; collects, compiles, and analyzes information from various sources on a variety of specialized topics related to programs administered by the position or by management staff; writes reports that present and interpret data, identify alternatives, and make and justify recommendations. •Assists management staff in collecting, compiling, and analyzing information from various sources on a variety of specialized topics; participates in the preparation of reports that present and interpret data, identify alternatives, and make and justify recommendations; assists with special projects, task forces, and ad hoc committees as assigned. •Gathers background materials needed to draft recommendations, staff reports and related documents for the Board of Directors; tracks status of Board items and ensures that required deadlines are met. •Utilizes standard business software at an advanced skill level to prepare a wide variety of reports, letters, memoranda, correspondence, and statistical charts; types from rough draft, verbal instruction, or transcribing machine and proofreads for accuracy; independently composes correspondence and reports related to assigned area of responsibility. •Participates in maintaining the District’s website, as assigned. •Attends, and participates in meetings and committees as required; schedules meetings and coordinates and prepares agendas for meetings as necessary; may take, transcribe, and maintain minutes for meetings. •May assist in monitoring assigned budgets; compiles annual budget requests and budget information as assigned. •Operates a variety of modern office equipment; utilizes various computer applications and software packages at an advanced level; maintains and generates reports from a database or network system. •Notarizes documents for the District, as required. •Provides backup for other District, branch, department or division office administrative support staff; performs in a manner which supports good team work. •Reads, understands, and ensures compliance with the Records Retention Policy and Brown Act. •Reads, understands, and ensures compliance with the District Safety Manual; attends safety meetings, as required; reports all accidents, violations, or infractions to supervisor. •Performs related duties as required. Competencies and skills: Nonessential: * Enthusiasm - Possessing a strong drive and desire for learning, innovation, forward-thinking, and the overall desire to do your job well. * Experience * Inclusiveness - Conducting yourself in a manner which promotes respect and teamwork; communication with and appreciation for all, understanding each person is unique; Striving to understand how to work with our differences, provide better service, work products, and enhance organizational culture. * Integrity - Demonstrating sincerity and high moral standards in principles, intentions, and actions; having an honest and open approach to all conduct aspects that encourages loyalty, transparency, fairness, and trust. * Professionalism - Demonstrating knowledge, effectiveness, and competency when interacting with coworkers and customers while maintaining a calm, professional outward demeanor, upholding a reputation for accuracy, dependability, expertise, efficiency, and high quality through delivery of information, services, and products. * Stewardship - Taking responsibility and ownership for assigned responsibilities; considering the expectations of customers, both internal and external, while demonstrating a proactive, positive willingness to serve. Credentials: Nonessential: * Notary Public * CA Class C Driver's License Education: Nonessential: * High School or Equivalent Compensation: •Medical, dental, vision, accidental death and dismemberment insurance, a life insurance policy equal to two times the annual salary for the employee and a $1,000.00 policy for eligible dependents. Benefits become effective on the first of the month following a 30-day waiting period and the Authority contributes 90% of the cost of such insurance. • CalPERS Retirement is provided using the 2.7 at age 55 formula for “Classic” Members. Retirement is provided using the 2% at age 62 formula for “New/PEPRA” Members. • Three deferred compensation plans to which an employee may voluntarily contribute up to $23,000 per year. The Authority does not contribute to these plans. • Twelve (12) paid holidays per year. Upon employment with WESA for one (1) year, employees also receive one (1) floating holiday annually. • Employees accrue vacation at a rate of 3.08 hours per two-week pay period for the first 4 years of employment; 4.62 hours for years 5-8;6.16 hours for years 9-13; 6.47 hours for years 14-18; and 6.78 for 19+ years of service. • Sick leave is accrued at a rate of 3.70 hours per bi-weekly pay period for a total of 96.20 hours per year with unlimited accumulation. • Additional benefits available include: 9/80 work schedule, Direct Deposit, Flexible Spending Accounts, Employee Assistance Program, Educational Assistance, Certification Reimbursement Program, Certification Bonus Program, Onsite Wellness Center, and two credit unions. Our Mission: To manage our natural resources to provide reliable, cost efficient and high quality water and wastewater services for the communities we serve, while promoting conservation, environmental responsibility, educations, community interaction, ethical behavior and recognizing employees as highly valuable assets. The Water Employee Services Authority: WESA was established as a joint powers authority between the Elsinore Valley Municipal Water District and Meeks & Daley Water Company. As a joint powers authority, WESA provides professional water and wastewater services to both agencies. WESA is committed to: • Professionalism-Demonstrating competency while maintaining a professional demeanor and upholding a reputation for expertise, efficiency, and high quality through delivery of information, services, and products. • Enthusiasm-Possessing a strong drive for learning, innovation, forward thinking, and the overall desire to do your job well. • Transparency-Demonstrating high moral standards in principles, intentions and actions; conduct that encourages loyalty, integrity, and trust. • Inclusiveness-Promoting respect and teamwork through communication and appreciation for all. • Stewardship-Taking ownership and responsibility for assigned responsibilities, while demonstrating a proactive, positive willingness to serve. The Application Process: If you are interested in this opportunity, submit a completed WESA employment application online at www.wesawater.com. Resumes and certifications may be included, but will not be accepted in lieu of a completed employment application. In order to be considered, applications must be received no later than ____________. For questions and inquiries, please contact: Human Resources at HR@evmwd.net or (951) 674-3146 Closing Date/Time: 2024-05-06
Apr 24, 2024
The Position: Deputy District Secretary Salary: $41.71 to $54.74 per hour Immediate Impact: The successful candidate will be given the following objectives upon hire: Within the first 3 months, be familiar with the District's policies and procedures related to Board administration. Within the first 6 months, be familiar with the District's agenda management software and begin compiling and posting agendas/packets per the Brown Act. Within the first 9 months, begin documenting standard operating procedures for the Deputy Secretary Position. Within the first 12 months, understands and administers the Statement of Economic Interest Filing and campaign noticing requirements. The Ideal Candidate: The ideal candidate will possess the following: Detail oriented, ability to work independently, exercise judgment and take initiative. Ability to efficiently receive and screen visitors and telephone calls, that may require sensitivity. Working knowledge of administrative best practices and procedures, along with the ability to utilize standard office software at an advanced skill level. Knowledge of public agency practices, including the role and responsibilities of a public governing board. SUMMARY DESCRIPTION Under direction of an Assistant General Manager or the District Secretary/Administrative Services Supervisor, performs a wide variety of responsible, professional, confidential, and complex administrative and programmatic duties requiring independence, initiative, and discretion for an assigned branch of the District; participates in the preparation of the Board agenda and minutes and may serve as Deputy Board Secretary as required; provides supervision and leadership over administrative support staff assigned to the branch; performs, monitors, and assigns work to ensure high performance and quality of work consistent with District wide policies and standards; interprets District policies and administrative regulations; performs a variety of coordination and research functions; serves as a liaison with District staff, outside agencies, and the general public; coordinates the work with Assistant General Managers, District Secretary/Administrative Services Supervisor, or Department Heads for assigned branch of the District; and performs related duties as assigned. Incumbents in this class are involved in administration, coordination, supervision, and support responsibilities. Assignments involve complex, diverse and confidential administrative and support services. Assignments are typically received from an Assistant General Manager or from the District Secretary/Administrative Services Supervisor in the form of general instructions and objectives and incumbents are expected to organize the necessary details and carry them through to completion. Incumbents in this class operate in an environment characterized by involvement in broad District-wide issues and interactions with District board members and top executives, elected officials, high-level executives of regional agencies, representatives of industry and professional groups and the media on complex and sensitive matters. Incumbents may be expected to supervise a small administrative support staff. The Senior Executive Assistant is distinguished from the Executive Assistant in that the former class serves in a District-wide leadership capacity to provide coordination and communications related to administrative standards and expectations; further, the higher level class performs at the advanced professional level and performs confidential office administrative and secretarial support functions for the General Manager, requiring the highest degree of independent judgment, a higher level of responsibility, extensive experience and skill level, and a thorough knowledge of District functions policies, and procedures. Other information: REPRESENTATIVE DUTIES The following duties are typical for this classification. Incumbents may not perform all duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. •Serves in the capacity of Executive Assistant to an Assistant General Manager over a major branch of the District or to the District Secretary; provides centralized administrative support services to the Assistant General Manager, Department Heads, and Managers for the assigned branch, or to the District Secretary (serves in the capacity of Deputy Board Secretary when assigned to Administration); plans, coordinates, and reviews activities and operations of the branch, as assigned. •Performs a wide variety of professional and responsible secretarial and administrative duties for an Assistant General Manager, Department Heads, and Managers for an assigned branch of the District, or for the District Secretary; relieves the Assistant General Manager, and other assigned staff of administrative work including investigating and answering complaints and providing assistance in resolving operational and administrative problems. •When assigned to Administration, assists the District Secretary with stock transfers; maintains records for issued certificates. •When assigned to Administration,assiststheDistrictSecretaryinconductingelectionsfortheBoardofDirectors. •Maintains a calendar of activities, meetings, and various events for the Assistant General Manager, Board of Directors, District Secretary and/or assigned staff; coordinates activities with other District departments, the District Secretary, the public, and outside agencies; arranges for meetings with multiple parties; sets-up meeting rooms, required equipment and refreshments. •Reviews and organizes office operations; implements various administrative operating procedures, rules, regulations, and clerical systems and ensures consistency within the branch; develops and revises office forms and report formats which are unique to the branch; and initiates, organizes, and maintains complex filing systems and records. •As assigned, provides leadership and supervision of a centralized pool of administrative support staff in order to serve the administrative needs of the branch; provides regular communications and training to assigned staff related to administrative processes, procedures, methods, standards and expectations; attends and may conduct regular meetings with administrative staff at the branch level to ensure effectiveness and efficiency. •Establishes schedules and methods for providing support services; assigns work activities, projects, and programs to assigned staff; reviews and evaluates work products, methods, and procedures; meets with staff to identify and resolve problems; recommends improvements in work flow, procedures, and use of equipment and forms; implements improvements as approved. •Develops and implements goals, objectives, and priorities for administrative pool, as assigned, consistent with management objectives; recommends and participates in the implementation of resulting policies and procedures; monitors work activities to ensure compliance with established policies and procedures. •Identifies resource needs; reviews needs with appropriate management staff; allocates resources accordingly. •Participates in the selection of assigned personnel; provides or coordinates staff training; evaluates performance; works with employees to correct deficiencies; implements discipline procedures. •Provides records management leadership for department records; provides records management support to the Records Management Coordinator when assigned to Administration; maintains accurate and up-to-date files and records for assigned areas including maintaining electronic records management systems; monitors various logs, accounts, and files for current and accurate information; develops, organizes, and maintains filing systems; scans and indexes records; follows District Retention Policy guidelines. •Initiates, organizes, maintains, and controls access to complex filing systems and records including highly sensitive files; establishes, makes entries in, controls accessibility to, updates, and maintains assigned files; scans documents into electronic format and files hardcopies; establishes and maintains administrative files. •May serve as the primary contact and liaison, for matters related to administrative support, for the branch to which assigned with other District departments and staff, the general public, and outside agencies and organizations; screens office calls, visitors, and mail; provides information and assistance including responding to requests for information and assistance; assists the public and other District staff in interpreting and applying District policies and procedures; researches information related to District policies; explains, justifies, and defends programs, policies and activities. •Conducts research, prepares, revises, and implements various administrative policies, procedures, rules, and regulations in accordance with sound organizational practices at the branch level; collects, compiles, and analyzes information from various sources on a variety of specialized topics related to programs administered by the position or by management staff; writes reports that present and interpret data, identify alternatives, and make and justify recommendations. •Assists management staff in collecting, compiling, and analyzing information from various sources on a variety of specialized topics; participates in the preparation of reports that present and interpret data, identify alternatives, and make and justify recommendations; assists with special projects, task forces, and ad hoc committees as assigned. •Gathers background materials needed to draft recommendations, staff reports and related documents for the Board of Directors; tracks status of Board items and ensures that required deadlines are met. •Utilizes standard business software at an advanced skill level to prepare a wide variety of reports, letters, memoranda, correspondence, and statistical charts; types from rough draft, verbal instruction, or transcribing machine and proofreads for accuracy; independently composes correspondence and reports related to assigned area of responsibility. •Participates in maintaining the District’s website, as assigned. •Attends, and participates in meetings and committees as required; schedules meetings and coordinates and prepares agendas for meetings as necessary; may take, transcribe, and maintain minutes for meetings. •May assist in monitoring assigned budgets; compiles annual budget requests and budget information as assigned. •Operates a variety of modern office equipment; utilizes various computer applications and software packages at an advanced level; maintains and generates reports from a database or network system. •Notarizes documents for the District, as required. •Provides backup for other District, branch, department or division office administrative support staff; performs in a manner which supports good team work. •Reads, understands, and ensures compliance with the Records Retention Policy and Brown Act. •Reads, understands, and ensures compliance with the District Safety Manual; attends safety meetings, as required; reports all accidents, violations, or infractions to supervisor. •Performs related duties as required. Competencies and skills: Nonessential: * Enthusiasm - Possessing a strong drive and desire for learning, innovation, forward-thinking, and the overall desire to do your job well. * Experience * Inclusiveness - Conducting yourself in a manner which promotes respect and teamwork; communication with and appreciation for all, understanding each person is unique; Striving to understand how to work with our differences, provide better service, work products, and enhance organizational culture. * Integrity - Demonstrating sincerity and high moral standards in principles, intentions, and actions; having an honest and open approach to all conduct aspects that encourages loyalty, transparency, fairness, and trust. * Professionalism - Demonstrating knowledge, effectiveness, and competency when interacting with coworkers and customers while maintaining a calm, professional outward demeanor, upholding a reputation for accuracy, dependability, expertise, efficiency, and high quality through delivery of information, services, and products. * Stewardship - Taking responsibility and ownership for assigned responsibilities; considering the expectations of customers, both internal and external, while demonstrating a proactive, positive willingness to serve. Credentials: Nonessential: * Notary Public * CA Class C Driver's License Education: Nonessential: * High School or Equivalent Compensation: •Medical, dental, vision, accidental death and dismemberment insurance, a life insurance policy equal to two times the annual salary for the employee and a $1,000.00 policy for eligible dependents. Benefits become effective on the first of the month following a 30-day waiting period and the Authority contributes 90% of the cost of such insurance. • CalPERS Retirement is provided using the 2.7 at age 55 formula for “Classic” Members. Retirement is provided using the 2% at age 62 formula for “New/PEPRA” Members. • Three deferred compensation plans to which an employee may voluntarily contribute up to $23,000 per year. The Authority does not contribute to these plans. • Twelve (12) paid holidays per year. Upon employment with WESA for one (1) year, employees also receive one (1) floating holiday annually. • Employees accrue vacation at a rate of 3.08 hours per two-week pay period for the first 4 years of employment; 4.62 hours for years 5-8;6.16 hours for years 9-13; 6.47 hours for years 14-18; and 6.78 for 19+ years of service. • Sick leave is accrued at a rate of 3.70 hours per bi-weekly pay period for a total of 96.20 hours per year with unlimited accumulation. • Additional benefits available include: 9/80 work schedule, Direct Deposit, Flexible Spending Accounts, Employee Assistance Program, Educational Assistance, Certification Reimbursement Program, Certification Bonus Program, Onsite Wellness Center, and two credit unions. Our Mission: To manage our natural resources to provide reliable, cost efficient and high quality water and wastewater services for the communities we serve, while promoting conservation, environmental responsibility, educations, community interaction, ethical behavior and recognizing employees as highly valuable assets. The Water Employee Services Authority: WESA was established as a joint powers authority between the Elsinore Valley Municipal Water District and Meeks & Daley Water Company. As a joint powers authority, WESA provides professional water and wastewater services to both agencies. WESA is committed to: • Professionalism-Demonstrating competency while maintaining a professional demeanor and upholding a reputation for expertise, efficiency, and high quality through delivery of information, services, and products. • Enthusiasm-Possessing a strong drive for learning, innovation, forward thinking, and the overall desire to do your job well. • Transparency-Demonstrating high moral standards in principles, intentions and actions; conduct that encourages loyalty, integrity, and trust. • Inclusiveness-Promoting respect and teamwork through communication and appreciation for all. • Stewardship-Taking ownership and responsibility for assigned responsibilities, while demonstrating a proactive, positive willingness to serve. The Application Process: If you are interested in this opportunity, submit a completed WESA employment application online at www.wesawater.com. Resumes and certifications may be included, but will not be accepted in lieu of a completed employment application. In order to be considered, applications must be received no later than ____________. For questions and inquiries, please contact: Human Resources at HR@evmwd.net or (951) 674-3146 Closing Date/Time: 2024-05-06
California State Polytechnic University Pomona
3801 West Temple Avenue, Pomona, CA 91768, USA
Type of Appointment: Full-time, Management Personnel Plan (MPP II) Anticipated Salary Range: Up to $96,300 annually (Commensurate with qualifications and experience) Benefits Include: (15) Paid Holidays, (24) Vacation Days, CSU Benefits Summary Work Schedule: Monday - Friday, 8am - 5pm, unless otherwise notified. This may include evenings, weekends, and holidays as circumstances dictate. Recruitment Closing Date: Open Until Filled First Application Review: May 2, 2024 Other : Priority consideration will be given to internal candidates THE DEPARTMENT: The University Police Department (UPD) is responsible for law enforcement, physical security, and emergency response at Cal Poly Pomona. The department is staffed by trained police officers, professional civilian staff and auxiliary personnel and is operational 24 hours-a-day, year-round. The peace officers of this department have statewide police authority and are vested with the same law enforcement powers and responsibilities as the municipal police or sheriff's departments in any California community. The department serves as "first responder" for a broad range of crisis issues on the campus including medical aid calls, injuries and environmental emergencies. The department is responsible for response to all emergencies, crime reports and investigations on campus (except homicides and missing persons per the Kristin Smart Act). In addition, the department offers a wide range of programs and services designed to enhance the safety and security of the community and support the mission of the university. These responsibilities are carried out through a set of core values that reflect commitment to the highest standards of excellence and incorporate the community-oriented policing philosophy. DUTIES AND RESPONSIBILITIES: Strategic Leadership Direct the development and implementation of the university's strategic emergency management and business continuity planning and response programs. Direct the development and implementation of the Emergency Operations Plan (EOP) Create best practice model for emergency management and business continuity planning. Utilize innovative solutions to enhance emergency preparedness and response. Maintains a global understanding of University operations, to advise on business process flows related to business continuity and emergency planning. Develop Emergency Operations Center (EOC) plans for a range of potential disasters, i.e., event/crowd management, interruption of power/resources. Formulate and adopts appropriate new codes, rules, standards, policies, and procedures based on an analysis and interpretation of pertinent local, state, and federal environmental health and safety laws. Work with all campus administrators, academic departments, and specialized committees to provide technical and administrative policy and program direction in the continued development and implementation of emergency management and business continuity programs. Assist University Vice Presidents, Associate Vice Presidents, Deans, Directors Department Chairs/Heads and Supervisors in meeting their emergency management and business continuity responsibilities. Serve as the Campus Director of the Emergency Operations Center, when activated/as needed. Emergency Management and Disaster Recovery Responsible for the strategic development, oversight, training, and continuous improvement of the University's emergency management program. The manager may engage (either directly or indirectly) with various personnel in all university divisions, including approximately 250 volunteer emergency workers, and campus auxiliaries, including the Foundation and ASI. Assess the campus' potential susceptibility to disasters. Plans for risks such as natural disasters, including earthquakes, workplace and random threats, fires, civil disturbances, terrorism, potential explosions, floods, hazardous material spills and emissions, and other emergencies. Oversee evacuation coordinator program, which includes, training, workshops and seminars for evacuation coordinators Develop and update the campus Emergency Operations Plan (EOP), coordinates changes with affected entities and ensures compliance with State and Federal regulations. Evaluate departmental plans and integrates them into the University's EOP and emergency planning for continuity Recruit campus community members to serve as team members (i.e., Evacuation Coordinators, Emergency Operations Center team, etc.). Respond to the campus as soon as possible in the event of an emergency and activates the Emergency Operations Center (EOC) and initiates implementation of the Emergency Operations Plan. Coordinate campus emergency response and resource management with surrounding communities. Coordinates University participation in mutual aid arrangements, such as shelter facilities and temporary housing for animals. Confer with representatives from local agencies, including the California Emergency Management Agency, Federal Emergency Management Agency, Area D Emergency Services, the Los Angeles County Sheriff’s Office, and the Los Angeles County Fire Department to establish appropriate procedures and response, in the event of a major emergency. Formulate operational procedures and emergency scheduling to allow for optimum staff deployment when an emergency occurs. Create executive level training programs for Emergency Management Plan staff. Leads the design and training exercises and drills to test Emergency Management Plan effectiveness, including coordination with outside agencies, when appropriate. Responsible for the development and training, education, and presentations to the staff, faculty, University residential populations and the external community in emergency management. Coordinate recovery efforts after a major event and obtains available financial resources from outside agencies, when applicable. Represent the University on related matters with external entities such as the Chancellor's Office audits, State OES, FEMA, Fire Departments, State Fire Marshal, and local law enforcement. Participate on campus threat assessment and safety committees, as appropriate. Monitor social media and other open-source intelligence resources to help manage existing or potential threats or emergencies. Business Continuity Planning Responsible for the periodic plan quality reviews and ensures maintenance and improvements to the University's Business Continuity (BC) governance documentation. Lead the testing and ensures completion of BC testing documentation including testing plans, after action reports, issue logs, and Disaster Recovery (DR)/BC plan updates. Provide status reporting to all levels of management. Act as a central point of contact for BC governance; provides subject matter expertise. Responsible for the implementation of DR/BC strategies/plans in the face of a disruptive events. Responsible for the campus appropriate DR/BC resources, training, and user-friendly services. Ensure ongoing B/C training, plan testing, and plan maintenance. Lead ongoing program assessment (Methodology, progress, and web-based tool). Communications - In collaboration with Strategic Communications and/or University Leadership Oversee all emergency management related notifications Ensure timely and accurate information is disseminated through appropriate channels. Maintain a working knowledge of the University’s communication software. QUALIFICATIONS: Graduation from an accredited four-year college or university with a bachelor’s degree. Possession of a valid California driver license. Completion of Incident Command System (ICS) 100, 200, 300, 400, 700, and 800 courses. Possession of a valid basic First Aid and CPR card. Equivalent to three (3) years of full-time, progressively responsible relevant experience required in emergency management and business continuity planning. Management and supervisory experience Experience in planning, conducting and leading projects and meetings Proficiency with office computer systems Ability to travel by air/car/train and overnight as necessary to perform duties Must be available 24/7 as circumstances dictate PREFERRED EXPERIENCE: Experience in local, state, or federal emergency management agency or major university environment Certified Emergency Manager (CEM) credential from the International Association of Emergency Managers. Certification in other disaster related programs, participation and membership in regional organizations related to emergency management and preparedness Completion of FEMA Professional Development Series (PDS) Experience in budget development and management Experience with higher education institutions Public speaking experience Experience in a large, complex, and diverse public higher education or governmental institution Demonstrated experience with the full implementation of large-scale projects Experience working with federal, state, and local agencies on emergency management and business continuity issues Extensive knowledge of policies, procedures, and laws pertaining to the administration of emergency management and business continuity at a university Knowledge of emergency communication techniques and technologies Demonstrated proficiency in physical and human resource planning, with expertise in emergency planning and incident command system Ability to identify specific geologic/geographic, demographic, and other multidisciplinary factors related to emergency management Equity, Diversity, and Inclusion At Cal Poly Pomona, we are committed to the urgent and ongoing work of creating and sustaining an inclusive campus where all students, faculty, and staff are welcomed, respected and can flourish to achieve their dreams of success. We believe diversity strengthens community. Cal Poly Pomona proudly holds designations as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI). In 2022, the campus launched the Black Thriving Initiative recognizing that Cal Poly Pomona’s future as a university must be linked to the success of its Black community. More information about our campus initiatives can be found on the Office of Inclusive Excellence’s website . Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/ . Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/ . Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Conflict of Interest This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file financial interest disclosure forms subject to state regulations. For more information, go to https://www.cpp.edu/eoda-hr/departments/hrpar/coi.shtml . Outside Employment Disclosure Executive and Management Plan Personnel employees must disclose all current outside employment at the time of hire as a precondition of hire and at the following times after hire: annually in July, within 30 days of accepting outside employment, and upon their manager’s request. For more information, go to https://www.cpp.edu/eoda-hr/departments/hrpar/outside-employment-disclosure.shtml . Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/ . Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf. Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . For more information, go to Employment Notices . Equal Employment Opportunity Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement . Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page. Advertised: Apr 18 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Apr 19, 2024
Type of Appointment: Full-time, Management Personnel Plan (MPP II) Anticipated Salary Range: Up to $96,300 annually (Commensurate with qualifications and experience) Benefits Include: (15) Paid Holidays, (24) Vacation Days, CSU Benefits Summary Work Schedule: Monday - Friday, 8am - 5pm, unless otherwise notified. This may include evenings, weekends, and holidays as circumstances dictate. Recruitment Closing Date: Open Until Filled First Application Review: May 2, 2024 Other : Priority consideration will be given to internal candidates THE DEPARTMENT: The University Police Department (UPD) is responsible for law enforcement, physical security, and emergency response at Cal Poly Pomona. The department is staffed by trained police officers, professional civilian staff and auxiliary personnel and is operational 24 hours-a-day, year-round. The peace officers of this department have statewide police authority and are vested with the same law enforcement powers and responsibilities as the municipal police or sheriff's departments in any California community. The department serves as "first responder" for a broad range of crisis issues on the campus including medical aid calls, injuries and environmental emergencies. The department is responsible for response to all emergencies, crime reports and investigations on campus (except homicides and missing persons per the Kristin Smart Act). In addition, the department offers a wide range of programs and services designed to enhance the safety and security of the community and support the mission of the university. These responsibilities are carried out through a set of core values that reflect commitment to the highest standards of excellence and incorporate the community-oriented policing philosophy. DUTIES AND RESPONSIBILITIES: Strategic Leadership Direct the development and implementation of the university's strategic emergency management and business continuity planning and response programs. Direct the development and implementation of the Emergency Operations Plan (EOP) Create best practice model for emergency management and business continuity planning. Utilize innovative solutions to enhance emergency preparedness and response. Maintains a global understanding of University operations, to advise on business process flows related to business continuity and emergency planning. Develop Emergency Operations Center (EOC) plans for a range of potential disasters, i.e., event/crowd management, interruption of power/resources. Formulate and adopts appropriate new codes, rules, standards, policies, and procedures based on an analysis and interpretation of pertinent local, state, and federal environmental health and safety laws. Work with all campus administrators, academic departments, and specialized committees to provide technical and administrative policy and program direction in the continued development and implementation of emergency management and business continuity programs. Assist University Vice Presidents, Associate Vice Presidents, Deans, Directors Department Chairs/Heads and Supervisors in meeting their emergency management and business continuity responsibilities. Serve as the Campus Director of the Emergency Operations Center, when activated/as needed. Emergency Management and Disaster Recovery Responsible for the strategic development, oversight, training, and continuous improvement of the University's emergency management program. The manager may engage (either directly or indirectly) with various personnel in all university divisions, including approximately 250 volunteer emergency workers, and campus auxiliaries, including the Foundation and ASI. Assess the campus' potential susceptibility to disasters. Plans for risks such as natural disasters, including earthquakes, workplace and random threats, fires, civil disturbances, terrorism, potential explosions, floods, hazardous material spills and emissions, and other emergencies. Oversee evacuation coordinator program, which includes, training, workshops and seminars for evacuation coordinators Develop and update the campus Emergency Operations Plan (EOP), coordinates changes with affected entities and ensures compliance with State and Federal regulations. Evaluate departmental plans and integrates them into the University's EOP and emergency planning for continuity Recruit campus community members to serve as team members (i.e., Evacuation Coordinators, Emergency Operations Center team, etc.). Respond to the campus as soon as possible in the event of an emergency and activates the Emergency Operations Center (EOC) and initiates implementation of the Emergency Operations Plan. Coordinate campus emergency response and resource management with surrounding communities. Coordinates University participation in mutual aid arrangements, such as shelter facilities and temporary housing for animals. Confer with representatives from local agencies, including the California Emergency Management Agency, Federal Emergency Management Agency, Area D Emergency Services, the Los Angeles County Sheriff’s Office, and the Los Angeles County Fire Department to establish appropriate procedures and response, in the event of a major emergency. Formulate operational procedures and emergency scheduling to allow for optimum staff deployment when an emergency occurs. Create executive level training programs for Emergency Management Plan staff. Leads the design and training exercises and drills to test Emergency Management Plan effectiveness, including coordination with outside agencies, when appropriate. Responsible for the development and training, education, and presentations to the staff, faculty, University residential populations and the external community in emergency management. Coordinate recovery efforts after a major event and obtains available financial resources from outside agencies, when applicable. Represent the University on related matters with external entities such as the Chancellor's Office audits, State OES, FEMA, Fire Departments, State Fire Marshal, and local law enforcement. Participate on campus threat assessment and safety committees, as appropriate. Monitor social media and other open-source intelligence resources to help manage existing or potential threats or emergencies. Business Continuity Planning Responsible for the periodic plan quality reviews and ensures maintenance and improvements to the University's Business Continuity (BC) governance documentation. Lead the testing and ensures completion of BC testing documentation including testing plans, after action reports, issue logs, and Disaster Recovery (DR)/BC plan updates. Provide status reporting to all levels of management. Act as a central point of contact for BC governance; provides subject matter expertise. Responsible for the implementation of DR/BC strategies/plans in the face of a disruptive events. Responsible for the campus appropriate DR/BC resources, training, and user-friendly services. Ensure ongoing B/C training, plan testing, and plan maintenance. Lead ongoing program assessment (Methodology, progress, and web-based tool). Communications - In collaboration with Strategic Communications and/or University Leadership Oversee all emergency management related notifications Ensure timely and accurate information is disseminated through appropriate channels. Maintain a working knowledge of the University’s communication software. QUALIFICATIONS: Graduation from an accredited four-year college or university with a bachelor’s degree. Possession of a valid California driver license. Completion of Incident Command System (ICS) 100, 200, 300, 400, 700, and 800 courses. Possession of a valid basic First Aid and CPR card. Equivalent to three (3) years of full-time, progressively responsible relevant experience required in emergency management and business continuity planning. Management and supervisory experience Experience in planning, conducting and leading projects and meetings Proficiency with office computer systems Ability to travel by air/car/train and overnight as necessary to perform duties Must be available 24/7 as circumstances dictate PREFERRED EXPERIENCE: Experience in local, state, or federal emergency management agency or major university environment Certified Emergency Manager (CEM) credential from the International Association of Emergency Managers. Certification in other disaster related programs, participation and membership in regional organizations related to emergency management and preparedness Completion of FEMA Professional Development Series (PDS) Experience in budget development and management Experience with higher education institutions Public speaking experience Experience in a large, complex, and diverse public higher education or governmental institution Demonstrated experience with the full implementation of large-scale projects Experience working with federal, state, and local agencies on emergency management and business continuity issues Extensive knowledge of policies, procedures, and laws pertaining to the administration of emergency management and business continuity at a university Knowledge of emergency communication techniques and technologies Demonstrated proficiency in physical and human resource planning, with expertise in emergency planning and incident command system Ability to identify specific geologic/geographic, demographic, and other multidisciplinary factors related to emergency management Equity, Diversity, and Inclusion At Cal Poly Pomona, we are committed to the urgent and ongoing work of creating and sustaining an inclusive campus where all students, faculty, and staff are welcomed, respected and can flourish to achieve their dreams of success. We believe diversity strengthens community. Cal Poly Pomona proudly holds designations as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI). In 2022, the campus launched the Black Thriving Initiative recognizing that Cal Poly Pomona’s future as a university must be linked to the success of its Black community. More information about our campus initiatives can be found on the Office of Inclusive Excellence’s website . Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/ . Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/ . Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Conflict of Interest This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file financial interest disclosure forms subject to state regulations. For more information, go to https://www.cpp.edu/eoda-hr/departments/hrpar/coi.shtml . Outside Employment Disclosure Executive and Management Plan Personnel employees must disclose all current outside employment at the time of hire as a precondition of hire and at the following times after hire: annually in July, within 30 days of accepting outside employment, and upon their manager’s request. For more information, go to https://www.cpp.edu/eoda-hr/departments/hrpar/outside-employment-disclosure.shtml . Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/ . Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf. Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . For more information, go to Employment Notices . Equal Employment Opportunity Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement . Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page. Advertised: Apr 18 2024 Pacific Daylight Time Applications close: Closing Date/Time:
City of Long Beach, CA
City of Long Beach, California, United States
DESCRIPTION The Long Beach Utilities Department is seeking applicants for Manager of Water Treatment , which is an at-will, division-level management position. THE COMMUNITY Ideally located on the Pacific Ocean south of Los Angeles, adjacent to Orange County, the City of Long Beach, California (population 470,000) is frequently described as a series of strong, diverse interwoven smaller communities within a large city. Enjoying an ideal Southern California climate, Long Beach is home to an abundance of cultural and recreational options. The Long Beach Convention Center, Aquarium of the Pacific, Queen Mary, and the annual Acura Grand Prix of Long Beach, plus a wide variety of other attractions (two historic ranchos, three marinas, and five golf courses), serve to draw 6.5 million visitors a year. The City is also home to California State University, Long Beach, and Long Beach City College. Cal State Long Beach is the second largest university in the state and was recently ranked the No. 3 best-value public college in the nation. Covering approximately 50 square miles, Long Beach is supported by a wide mix of industries with education, health and social services, manufacturing, retail trade, and professional services comprising the highest representation. Known for its livable and desirable neighborhoods, Long Beach was named by America’s Promise Alliance as one of the 100 Best Communities for Young People two years in a row. While it offers all the amenities of a large metropolis, many say Long Beach offers the added benefit of having maintained a strong sense of community and cohesiveness despite its growth. A superb climate, quality schools, a vibrant downtown, and a wide variety of neighborhoods help make Long Beach one of the most livable communities in the country. CITY GOVERNMENT Long Beach, a charter city formed in 1897, is governed by nine City Council Members elected by district and a city-wide elected Mayor. Other elected officials include the City Attorney, City Auditor, and City Prosecutor. The elected officials are elected to staggered four-year terms. The City Council appoints the City Manager and City Clerk. The City Manager is responsible for the efficient administration of all City departments, excluding those under the direction of a separately elected official, Board or Commission. Long Beach is one of only three cities in California with its own Health Department and one of the very few municipalities with its own Utilities Department (Water and Gas) and Energy Resources Departments. The City is supported by a FY 2024 total budget of approximately $3.3 billion with a General Fund budget of $719 million. More than 6,000 full and part-time employees support municipal operations with the vast majority being represented by twelve employee associations. To learn more about the City of Long Beach, go to www.longbeach.gov . THE DEPARTMENT Long Beach Utilities serves nearly 500,000 people in 50 square miles, providing high quality, safe and delicious drinking water and wastewater management for Long Beach, as well as natural gas services for Long Beach and Signal Hill. With the foundation of roughly 500 dedicated employees, the department maintains 1,600 miles of water and sewer mains, 1,900 miles of gas pipeline and a dedicated groundwater treatment plant, and also provides 24/7 emergency response. To learn more visit LBUtilities.org . EXAMPLES OF DUTIES Under the direction of the Senior Director of Water Quality & Process, organizes and directs the activities and staff of the 62.5 Million Gallons per Day (MGD) central groundwater treatment plant (GWTP) and multiple remote facilities for drinking water system, reclaimed water system, and sewer collection system; serves as the Chief Operator for GWTP; ensures effective and efficient high-quality work in the managed programs to ensure the efficient operation and maintenance; directs the monitoring and operation of the drinking water, reclaimed, and sewer Pump Stations to ensure compliance with water quality regulations and other safety and environmental requirements; trains, supervises, and evaluates the performance of assigned personnel. EXAMPLES OF DUTIES : Plans, organizes, and directs water treatment operations related, including drinking water treatment and distribution, reclaimed water distribution, and sewer collection system facilities. Assesses treatment processes and distribution operations, inspects facilities for proper operation and upkeep; evaluates operation efficiencies and develops new techniques, policies, and procedures to improve efficiency and effectiveness and to achieve Department goals and objectives. Trains, supervises, and evaluates the performance of assigned staff; interviews and selects employees and recommends and implements personnel actions including hiring, cross-training, promotions, transfers, reassignments, and disciplinary actions. Oversees regulatory compliance for assigned programs; develops, implements, interprets, and ensures compliance with complex rules and regulations, policies, and permits such as drinking water and air quality regulations, storm water discharge, industrial waste permits, hazardous material storage and disposal, safety and other regulations. Ensures compliance with all applicable safety programs to protect employees, the public, and the environment from exposure to acutely hazardous chemicals and other unsafe conditions; maintains an awareness of emergency response policies and procedures; responds to any and all safety concerns; corresponds and interacts with regulatory agencies. Provides technical expertise, information, and assistance to the Senior Director of Water Quality & Process regarding assigned functions; assists in the formulation and development of policies, procedures, and programs. Coordinates division activities involving external agencies, private contractors, and other City Departments to facilitate projects and tasks. Directs, prepares, and maintains a variety of narrative and statistical reports, records and files related to personnel and assigned activities; prepares written correspondence. Assists in the development and preparation of the annual preliminary budget for treatment plant operations which includes personnel, operation and maintenance (O&M) expenses, and capital outlay; analyzes and reviews budgetary and financial data; controls and authorizes expenditures in accordance with established limitations. Participates in the forecast of funds needed for water sales and long-term capital improvement goals; ensures the proper inventory and accounting techniques of all materials, chemicals, and equipment. Maintains after-hours emergency response and management availability status for water system emergency contact purposes; serves as designated on call T5 chief operator responding to water supply and water quality emergencies. Oversees contract management, including the development of specifications, proposals, and purchase orders. Monitors field activities routinely to ensure compliance with safety requirements and operational efficiencies. Coordinates with other divisions and bureaus in planning, prioritizing, and scheduling of long-term capital improvement projects (CIP); collaborates with engineering bureau in implementing CIP by participating in the design, engineering, construction, and field inspection activities. Communicates with other personnel, vendors, contractors, other City Departments and outside organizations to coordinate activities, facilitate projects and tasks, resolve issues, and conflicts and exchange information. Operates a computer and assigned software; drives a vehicle to conduct work as assigned. Attends and conducts a variety of meetings as assigned; identifies employee development and training requirements and develops training programs. Performs other duties as required, related to the primary job duties of the assigned position. REQUIREMENTS TO FILE MINIMUM QUALIFICATIONS: Edu cation and Experience: Graduation from high school supplemented by college level course work or specialized training in a related field and five years of water treatment and distribution system related experience. Six years of supervisory experience is required and can be achieved through direct supervision experience or demonstration of leadership through a combination of work experience and education. Required licenses and/or certifications: Possession of a valid California Class C driver license. Possession of California’s State Water Resource Control Board (SWRCB) Treatment T5 Operator Certificate. Registration as a Professional Engineer in California or possession of equivalent Treatment T5 Operator Certificate from an out-of-state’s primacy agency may be substituted for the California SWRCB Treatment Grade 5 Certificate. Possession of Grade D3 Water Distribution Operator Certification. IDEAL CANDIDATE: The ideal candidate will demonstrate the following: Knowledge of: Principles, practices, materials, equipment and techniques involved in the maintenance and operation of water treatment plant and distribution system, reclaim distribution system, sewer lift stations. Trends and emerging technologies in drinking, reclaimed, and wastewater field. Principles and practices of administration, supervision, and training. Principles and practices of leadership, motivation, team building and conflict resolution. Principles and processes of water plant, water distribution, and water systems. Operation and maintenance principles of pumps, motors, values, and other mechanical equipment related to water treatment. Applicable state and federal laws, standards and requirements related to water treatment plant operation and maintenance. Project management techniques Emergency preparedness programs. Budget preparation and control. Health and safety regulations and procedures. Interpersonal skills using tact, patience, and courtesy. Business letter writing and report preparation. Implementation of preventative maintenance programs. Operation of a computer and assigned software. Principles and practices of effective customer service. Oral and written communication skills. Ability to: Plan, organize, and direct an effective water treatment program. Assess water treatment and distribution system and sewer lift station emergency situations and ensure resources and equipment are available to meet potential emergencies. Train, supervise, and evaluate the performance of assigned staff. Develop and administer Department goals, objectives, and procedures. Identify and respond to sensitive community and organizational issues, concerns, and needs. Prepare and administer budgets. Analyze situations accurately and adopt an effective course of action. Assesses the reliability of the treatment and distribution system including treatment plant and process. Represent Long Beach Utilities Department to public agencies, regulatory bodies, special interest groups, other external organizations and members of the public. Meet schedules and timelines. Work independently with little direction. Plan, prioritize, and organize work. Prepare comprehensive narrative and statistical reports. Prepare and maintain a variety of records and files related to assigned activities. Communicate clearly and concisely, both orally and in writing. Read and understand standard drawings, blueprints, and maps. Establish and maintain cooperative and effective working relationships with others. Operate a computer and assigned software. SELECTION PROCEDURE The bulletin will close at the date and time listed above. To be considered for the position, applicants must click the Apply link and submit an online application in addition to completing the online supplemental questionnaire. Applicants must also attach a cover letter and detailed resume in pdf format. Applicants who do not meet the minimum requirements, including submission of all required attachments in the correct format, will not be considered. For questions related to this recruitment, please contact Jessica Stoudenmire at Jessica.Stoudenmire@lbwater.org . The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act . The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please contact Jessica Stoudenmire at Jessica.Stoudenmire@lbwater.org . For technical support with your governmentjobs.com application, please contact (855) 524-5627. The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include: Retirement: California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% or 2.7% (depending on hire date) @55 for "Classic" members and 2% @62 for new members as defined by PEPRA, subject to the compensation limitations set by PERS. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security. Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected. Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000. Disability Insurance: City-paid short-term and long-term disability insurance. Management Physical: Annual City-paid physical examination. Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service. Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year. Sick Leave : One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits. Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion. Transportation Allowance: Monthly allowance is allocated by classifications below; Department Head $650.00 Deputy Director/Manager/Director (Harbor/Utilities) $550.00 Division Officer/Superintendent/ Chief of Staff / Administrator / Principal DCA $450.00 Assistant to Executive / Executive Assistant / Executive Secretary/ Executive Support Staff $300.00 Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation). Classic CalPERS Members: The City will contribute a maximum of up to two percent (2%) of base salary* for all qualified Classic CalPERS members. Public Employees’ Pension Reform Act (PEPRA) CalPERS Members: Effective the second full pay period following City Council adoption, the City contribution will increase from two percent (2%) to three percent (3%) of base salary* for all qualified PEPRA CalPERS members. Flexible Spending Account (FSA): Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses. Flexible/Hybrid Work Schedule: Available (subject to City Manager approval). Paid Parental Leave: The City provides one hundred and sixty (160) hours of Paid Parental Leave at 100% of salary, for the birth, adoption or foster placement of a child, regardless of the gender, marital status or sexual orientation of the parent. Closing Date/Time: 4/28/2024 11:59 PM Pacific
Mar 29, 2024
Full Time
DESCRIPTION The Long Beach Utilities Department is seeking applicants for Manager of Water Treatment , which is an at-will, division-level management position. THE COMMUNITY Ideally located on the Pacific Ocean south of Los Angeles, adjacent to Orange County, the City of Long Beach, California (population 470,000) is frequently described as a series of strong, diverse interwoven smaller communities within a large city. Enjoying an ideal Southern California climate, Long Beach is home to an abundance of cultural and recreational options. The Long Beach Convention Center, Aquarium of the Pacific, Queen Mary, and the annual Acura Grand Prix of Long Beach, plus a wide variety of other attractions (two historic ranchos, three marinas, and five golf courses), serve to draw 6.5 million visitors a year. The City is also home to California State University, Long Beach, and Long Beach City College. Cal State Long Beach is the second largest university in the state and was recently ranked the No. 3 best-value public college in the nation. Covering approximately 50 square miles, Long Beach is supported by a wide mix of industries with education, health and social services, manufacturing, retail trade, and professional services comprising the highest representation. Known for its livable and desirable neighborhoods, Long Beach was named by America’s Promise Alliance as one of the 100 Best Communities for Young People two years in a row. While it offers all the amenities of a large metropolis, many say Long Beach offers the added benefit of having maintained a strong sense of community and cohesiveness despite its growth. A superb climate, quality schools, a vibrant downtown, and a wide variety of neighborhoods help make Long Beach one of the most livable communities in the country. CITY GOVERNMENT Long Beach, a charter city formed in 1897, is governed by nine City Council Members elected by district and a city-wide elected Mayor. Other elected officials include the City Attorney, City Auditor, and City Prosecutor. The elected officials are elected to staggered four-year terms. The City Council appoints the City Manager and City Clerk. The City Manager is responsible for the efficient administration of all City departments, excluding those under the direction of a separately elected official, Board or Commission. Long Beach is one of only three cities in California with its own Health Department and one of the very few municipalities with its own Utilities Department (Water and Gas) and Energy Resources Departments. The City is supported by a FY 2024 total budget of approximately $3.3 billion with a General Fund budget of $719 million. More than 6,000 full and part-time employees support municipal operations with the vast majority being represented by twelve employee associations. To learn more about the City of Long Beach, go to www.longbeach.gov . THE DEPARTMENT Long Beach Utilities serves nearly 500,000 people in 50 square miles, providing high quality, safe and delicious drinking water and wastewater management for Long Beach, as well as natural gas services for Long Beach and Signal Hill. With the foundation of roughly 500 dedicated employees, the department maintains 1,600 miles of water and sewer mains, 1,900 miles of gas pipeline and a dedicated groundwater treatment plant, and also provides 24/7 emergency response. To learn more visit LBUtilities.org . EXAMPLES OF DUTIES Under the direction of the Senior Director of Water Quality & Process, organizes and directs the activities and staff of the 62.5 Million Gallons per Day (MGD) central groundwater treatment plant (GWTP) and multiple remote facilities for drinking water system, reclaimed water system, and sewer collection system; serves as the Chief Operator for GWTP; ensures effective and efficient high-quality work in the managed programs to ensure the efficient operation and maintenance; directs the monitoring and operation of the drinking water, reclaimed, and sewer Pump Stations to ensure compliance with water quality regulations and other safety and environmental requirements; trains, supervises, and evaluates the performance of assigned personnel. EXAMPLES OF DUTIES : Plans, organizes, and directs water treatment operations related, including drinking water treatment and distribution, reclaimed water distribution, and sewer collection system facilities. Assesses treatment processes and distribution operations, inspects facilities for proper operation and upkeep; evaluates operation efficiencies and develops new techniques, policies, and procedures to improve efficiency and effectiveness and to achieve Department goals and objectives. Trains, supervises, and evaluates the performance of assigned staff; interviews and selects employees and recommends and implements personnel actions including hiring, cross-training, promotions, transfers, reassignments, and disciplinary actions. Oversees regulatory compliance for assigned programs; develops, implements, interprets, and ensures compliance with complex rules and regulations, policies, and permits such as drinking water and air quality regulations, storm water discharge, industrial waste permits, hazardous material storage and disposal, safety and other regulations. Ensures compliance with all applicable safety programs to protect employees, the public, and the environment from exposure to acutely hazardous chemicals and other unsafe conditions; maintains an awareness of emergency response policies and procedures; responds to any and all safety concerns; corresponds and interacts with regulatory agencies. Provides technical expertise, information, and assistance to the Senior Director of Water Quality & Process regarding assigned functions; assists in the formulation and development of policies, procedures, and programs. Coordinates division activities involving external agencies, private contractors, and other City Departments to facilitate projects and tasks. Directs, prepares, and maintains a variety of narrative and statistical reports, records and files related to personnel and assigned activities; prepares written correspondence. Assists in the development and preparation of the annual preliminary budget for treatment plant operations which includes personnel, operation and maintenance (O&M) expenses, and capital outlay; analyzes and reviews budgetary and financial data; controls and authorizes expenditures in accordance with established limitations. Participates in the forecast of funds needed for water sales and long-term capital improvement goals; ensures the proper inventory and accounting techniques of all materials, chemicals, and equipment. Maintains after-hours emergency response and management availability status for water system emergency contact purposes; serves as designated on call T5 chief operator responding to water supply and water quality emergencies. Oversees contract management, including the development of specifications, proposals, and purchase orders. Monitors field activities routinely to ensure compliance with safety requirements and operational efficiencies. Coordinates with other divisions and bureaus in planning, prioritizing, and scheduling of long-term capital improvement projects (CIP); collaborates with engineering bureau in implementing CIP by participating in the design, engineering, construction, and field inspection activities. Communicates with other personnel, vendors, contractors, other City Departments and outside organizations to coordinate activities, facilitate projects and tasks, resolve issues, and conflicts and exchange information. Operates a computer and assigned software; drives a vehicle to conduct work as assigned. Attends and conducts a variety of meetings as assigned; identifies employee development and training requirements and develops training programs. Performs other duties as required, related to the primary job duties of the assigned position. REQUIREMENTS TO FILE MINIMUM QUALIFICATIONS: Edu cation and Experience: Graduation from high school supplemented by college level course work or specialized training in a related field and five years of water treatment and distribution system related experience. Six years of supervisory experience is required and can be achieved through direct supervision experience or demonstration of leadership through a combination of work experience and education. Required licenses and/or certifications: Possession of a valid California Class C driver license. Possession of California’s State Water Resource Control Board (SWRCB) Treatment T5 Operator Certificate. Registration as a Professional Engineer in California or possession of equivalent Treatment T5 Operator Certificate from an out-of-state’s primacy agency may be substituted for the California SWRCB Treatment Grade 5 Certificate. Possession of Grade D3 Water Distribution Operator Certification. IDEAL CANDIDATE: The ideal candidate will demonstrate the following: Knowledge of: Principles, practices, materials, equipment and techniques involved in the maintenance and operation of water treatment plant and distribution system, reclaim distribution system, sewer lift stations. Trends and emerging technologies in drinking, reclaimed, and wastewater field. Principles and practices of administration, supervision, and training. Principles and practices of leadership, motivation, team building and conflict resolution. Principles and processes of water plant, water distribution, and water systems. Operation and maintenance principles of pumps, motors, values, and other mechanical equipment related to water treatment. Applicable state and federal laws, standards and requirements related to water treatment plant operation and maintenance. Project management techniques Emergency preparedness programs. Budget preparation and control. Health and safety regulations and procedures. Interpersonal skills using tact, patience, and courtesy. Business letter writing and report preparation. Implementation of preventative maintenance programs. Operation of a computer and assigned software. Principles and practices of effective customer service. Oral and written communication skills. Ability to: Plan, organize, and direct an effective water treatment program. Assess water treatment and distribution system and sewer lift station emergency situations and ensure resources and equipment are available to meet potential emergencies. Train, supervise, and evaluate the performance of assigned staff. Develop and administer Department goals, objectives, and procedures. Identify and respond to sensitive community and organizational issues, concerns, and needs. Prepare and administer budgets. Analyze situations accurately and adopt an effective course of action. Assesses the reliability of the treatment and distribution system including treatment plant and process. Represent Long Beach Utilities Department to public agencies, regulatory bodies, special interest groups, other external organizations and members of the public. Meet schedules and timelines. Work independently with little direction. Plan, prioritize, and organize work. Prepare comprehensive narrative and statistical reports. Prepare and maintain a variety of records and files related to assigned activities. Communicate clearly and concisely, both orally and in writing. Read and understand standard drawings, blueprints, and maps. Establish and maintain cooperative and effective working relationships with others. Operate a computer and assigned software. SELECTION PROCEDURE The bulletin will close at the date and time listed above. To be considered for the position, applicants must click the Apply link and submit an online application in addition to completing the online supplemental questionnaire. Applicants must also attach a cover letter and detailed resume in pdf format. Applicants who do not meet the minimum requirements, including submission of all required attachments in the correct format, will not be considered. For questions related to this recruitment, please contact Jessica Stoudenmire at Jessica.Stoudenmire@lbwater.org . The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act . The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please contact Jessica Stoudenmire at Jessica.Stoudenmire@lbwater.org . For technical support with your governmentjobs.com application, please contact (855) 524-5627. The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include: Retirement: California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% or 2.7% (depending on hire date) @55 for "Classic" members and 2% @62 for new members as defined by PEPRA, subject to the compensation limitations set by PERS. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security. Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected. Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000. Disability Insurance: City-paid short-term and long-term disability insurance. Management Physical: Annual City-paid physical examination. Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service. Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year. Sick Leave : One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits. Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion. Transportation Allowance: Monthly allowance is allocated by classifications below; Department Head $650.00 Deputy Director/Manager/Director (Harbor/Utilities) $550.00 Division Officer/Superintendent/ Chief of Staff / Administrator / Principal DCA $450.00 Assistant to Executive / Executive Assistant / Executive Secretary/ Executive Support Staff $300.00 Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation). Classic CalPERS Members: The City will contribute a maximum of up to two percent (2%) of base salary* for all qualified Classic CalPERS members. Public Employees’ Pension Reform Act (PEPRA) CalPERS Members: Effective the second full pay period following City Council adoption, the City contribution will increase from two percent (2%) to three percent (3%) of base salary* for all qualified PEPRA CalPERS members. Flexible Spending Account (FSA): Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses. Flexible/Hybrid Work Schedule: Available (subject to City Manager approval). Paid Parental Leave: The City provides one hundred and sixty (160) hours of Paid Parental Leave at 100% of salary, for the birth, adoption or foster placement of a child, regardless of the gender, marital status or sexual orientation of the parent. Closing Date/Time: 4/28/2024 11:59 PM Pacific
Irvine Ranch Water District, CA
Irvine, California, United States
General Description We are excited to announce that we are accepting applications for the position of Water Operations Manager! The District Irvine Ranch Water District (IRWD) is a progressive, values-driven agency, with an international reputation for its leading-edge financial management practices, water recycling program, water use efficiency practices, water banking, urban runoff treatment, and energy generation and storage. Established in 1961 as a California Water District under the provisions of the California Water Code, IRWD is an independent special district serving central Orange County. IRWD provides high-quality drinking water, reliable sewage collection and treatment, ground-breaking recycled water programs, and environmentally sound urban runoff treatment to its customers. As an independent, not-for-profit public agency, IRWD is governed by a publicly elected five-member Board of Directors. The Board is responsible for the District's policies and decision-making. Day-to-day operations are supervised by the General Manager. Additional information can be found at the District's website: www.IRWD.com. The Water Operations Manager, under general administrative direction, is responsible for managing, directing, and safely integrating the planning, operation and maintenance, budgeting, and personnel of the District’s water treatment facilities and distribution infrastructure. This position receives administrative direction from and reports to the Director of Recycling Operations, directs the work of subordinate supervisors and employees assigned to the Water Operations department and is responsible for operations and federal and state regulations regarding the water treatment, production, storage, and water and recycled water distribution. As a management position, this position will also interface and coordinate with other departments and other members of the IRWD Management Team. Irvine Ranch Water District practices shared values that drive the character, culture, and capacity of our organization, and all managers are expected to champion these values. Summary of Duties The following is a non-exclusive list of essential duties and responsibilities. The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific duties does not exclude them from the position if the work is similar or related as determined by the incumbent’s supervisor. Manage domestic and recycled water system operators in the operation and maintenance of turnouts, wells, pipelines, valves, pumps, control structures, chlorination stations, treatment plants, hydroelectric power stations and reservoirs. Oversee the operation and management of advanced treatment systems, including but not limited to Reverse Osmosis, Nanofiltration, and Micro Filtration treatment plants. Ability to analyze the District’s treatment facilities and implement operational changes as required to ensure safe and efficient operation. Supervise and oversee the use of the water treatment and distribution system control and monitoring systems. Provide input and direction on the development and administration of system reports, graphics, alarm points, control schemes, etc. Assist in the management of the District’s groundwater pumping and imported water programs. Provide on-going training of operators in the operation of the Supervisory Control and Data Acquisition (SCADA) systems. Plan, organize, analyze, and evaluate domestic and recycle water system operational modes. Plan and implement operational changes to ensure system reliability, acceptable water quality, water conservation and minimize cost of service. Develop annual Potable Water and Recycled Water reservoir management plans to forecast usage, demands, manage reservoir elevation and storage, water supply available, and the purchase of treated and untreated water. Responsible for the implementation and updating of the plan. Prepare various weekly, monthly, and semi-annual reports including reservoir surveillance, water, and energy usage regarding System Operations. Prepare technical and non-technical reports on plant operations, flows, and plant parameters. Prepare and present operational plans and special studies as needed. Oversee and manage the monitoring, tracking, and historicizing of required operational and process data from SCADA and other sources needed to develop regulatory compliance and process performance reporting. This includes but is not limited to the District’s Operational database, Enterprise Asset Management software, and reporting systems (WIMS, Maximo, etc.). Supervise major pipelines, pump station, reservoir and turnout shutdowns and tests. Coordinate major operational changes with the Engineering, Water Recycling, and Customer Service Departments. Safety is a key Value at IRWD, and this position will support and advocate for safe practices. Ensure appropriate safety training for work being performed by assigned staff. Ensure safety meetings (tailgates) are held bi-weekly. Conduct planned visual safety inspections and report findings to the Safety office monthly. All employees are required to notify their supervisor and the Safety Office of any sub-standard working conditions. Train System Operators in procedures and system operations techniques, including adjustment of pressure control structures, handling of chemical systems, maintenance of system monitoring and control equipment and testing and repair of system components. Assist in the development, administration, and enforcement of District policies and procedures as approved by the General Manager and the Board of Directors, including assisting Operations management team in the interpreting of existing and new policies and procedures. Assist in preparation of the District’s bi-annual operating budget for Water Operations. Preparing data for quarterly and annual O&M budget performance reporting. Initiate requests and follow all District procurement policies for purchase of chemicals, supplies, parts, materials, tools, and equipment required to efficiently operate the department. Prepare and present justifications for large purchases of equipment as needed. Review and approve invoices for materials purchased. Ensure an effective communications log regarding plant procedures and maintenance is maintained. Conduct regular department meetings. Participate in regular managerial and supervisory meetings. Participate in the recruitment, selection, counseling, and training of employees. Review and evaluate performance of assigned personnel on a timely basis; recommend salary adjustments, promotions, and disciplinary action for assigned staff. Review and prepare feedback comments on preliminary construction project plans from Technical Services and consulting engineering firms as needed. Attend pre-construction and planning/design meetings for water treatment infrastructure and distribution system facilities. Respond to emergencies and participate in the scheduled emergency standby program as needed. Responsible for all other work-related duties. Qualifications A combination of education and experience equivalent to a bachelor’s degree in one of the following areas: Environmental Science, Chemistry, Water Utility Science, Water Treatment, or a closely related field. Six years of progressively responsible experience in water utility systems operation and management, with four of those six years in a supervisory capacity. Proficiency in the use of Microsoft Office suite (Excel, Word, PowerPoint), Microsoft Access, Microsoft Project, Enterprise Asset Management software (Maximo), and budgeting software is highly desirable. LICENSES/CERTIFICATIONS: Valid Class C California Driver's License required. Valid Grade T4 Water Treatment Operator Certificate issued by the State of California State Water Resources Control Board required. Selected candidate must be able to obtain a valid T5 W ater Treatment Operator Certificate issued by the State of California State Water Resources Control Board within twenty-four (24) months from the date of appointment. Valid Grade D5 Water Distribution Operator Certificate issued by the State of California State Water Resources Control Board preferred. Selected candidate must be able to obtain a valid D5 W ater Distribution Operator Certificate issued by the State of California State Water Resources Control Board within twenty-four (24) months from the date of appointment. Additional Information IRWD Corporate Values Irvine Ranch Water District believes that its values drive the character, culture, and capacity of our organization. IRWD was built on values, and we weave them into the fabric of everything we do. Values are the ingredients in our recipe for both institutional and individual success. They are a code of conduct to promote positive outcomes for others and ourselves. They are more than words on a wall or a website. We live by them every day. We pledge to keep them relevant in an ever-changing world. IRWD's employees enjoy working in a safe, supportive, and nurturing environment where they form strong bonds with fellow employees. To ensure effective communication and promote a collaborative team environment, employees report to work each day in the office or in the field, depending on their positions. The physical and mental demands described below are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Language Ability and Interpersonal Communication Ability to communicate effectively with all levels of office/field employees and management. Represent District in a professional manner when dealing with outside suppliers and customers. Ability to explain, demonstrate and clarify to others within well established policies, procedures and standards, as well as the ability to follow specific instructions and respond to simple and difficult requests from others. Mathematical Ability Ability to add, subtract, multiply, divide and calculate percentages, fractions and decimals. Judgment and Situational Reasoning Ability Ability to use good personal judgment and discretion in performing all job functions. Must be self-motivated and have excellent oral/written communication skills. Must be organized with the ability to multi-task and make decisions independently. Physical Requirements Will lift 80 pounds on a routine basis. Must be certified annually to wear respiratory equipment. Must be clean shaven such that any facial hair does not interfere with the fit of self-contained breathing apparatus. Environmental Adaptability Noise level may be higher than the typical office environment. Ability to work in an environment which may expose employee to hazardous materials and environment. IRWD offers a comprehensive benefits package for eligible employees and their eligible dependents. These benefits include the following: retirement benefits; medical, dental, vision, and life insurance; anda variety of other benefits. Benefits may vary based on employment status. This benefits overview is intended to be a summary, is not intended to be all-inclusive,and may not be applicable to all employees. Retirement Employees hired on or after January 1, 2013: The District, in compliance with the California Public Employees' Pension Reform Act of 2012 (PEPRA), implemented a third tier for new employees hired on or after January 1, 2013. New employees hired on or after January 1, 2013 who have not been in PERS membership or in membership with a reciprocal retirement system within 6 months of hire date will receive benefits under the California Public Employees Retirement System at a 2 percent at age 62 formula. This formula gradually increases to a maximum benefits of 2.5 percent at age 67. Final compensation calculations will be based on the highest three-year average of regular recurring pay. The District pays the employer's share of these costs. The employee share of the pension cost of 7.50% is paid in full by the employees hired under this formula. Employees hired on or after September 29, 2012 or "Classic" PERS members hired on or after January 1, 2013: On September 24, 2012, the IRWD Board of Directors approved the addition of a second tier to the CalPERS retirement benefits. New employees hired on or after September 29th through December 31, 2012, and employees hired on or after January 1, 2013 who have been in PERS membership or in membership with a reciprocal retirement system, will receive benefits under the California Public Employees Retirement System at 2 percent at age 60 formula. This formula gradually increases to a maximum benefit of 2.418% at age 63. The District pays the employer share of these costs and the employee share of the pension cost of 7% is paid in full by the employees hired under this formula. Final retirement compensation calculations are based on the highest three-year average of regular, recurring pay. IRWDdoes not participate or pay into Social Security except for the Medicare portion. Medical Insurance IRWD contracts with CalPERS for medical insurance coverage. Employees may elect coverage from a variety of PPO and HMO plans. The employee and District contribution for health insurance varies by plan.Coverage is effective the first day of the month following the date of hire. Dental Insurance IRWD contracts with Delta Dental for dental coverage.IRWD pays 100% of the premium for dental coverage for eligible employees and their eligible dependents. Coverage is effective the first day of the month following the date of hire. Vision Insurance IRWD contracts with the EyeMed for vision coverage. IRWD pays 100% of the premium for vision coverage for eligible employees and their eligible dependents. Coverage is effective the first day of the month following the date of hire. Life Insurance Elgible employees are provided with life insurance coverage equal to three or four times their annual salary, depending on their level of compensation. Eligible dependents are also covered for a flat benefit amount. Coverage is effective the first day of the month following the date of hire. Deferred Compensation Participation in adeferred compensation plan is available through Empower Retirement. Enrollment is voluntary and contributions are employee-paid and subject to IRS limits. The District matches employee contributions up to 3% of base pay after 1 year of employment. Paid Vacation Eligible employees begin accruing vacation benefits at the rate of 80 hours per year for the first 5 years of employment and are eligible to use paid vacation time after 6 months of employment. Employees accrue 120 hours per year after 5 years of employment and 160 hours per year after 10 years of employment. Paid Holidays The District offers 11 scheduled paid holidaysplus one personal holiday per year. Sick Leave Eligible employees accrue 96 hours of sick leave annually. Flexible Spending Accounts Eligible employees may elect to participate in the District's Flex Advantage program. This program allows employees to deposit pre-tax dollars into special accounts to be used for a variety of purposes, including paying for qualified miscellaneous health care expenses and dependent care expenses. IRWD contracts with a third party administer to process payments from employee accounts using claim forms or a Flex Spending debit card. Educational Assistance The District will share in the pre-approved educational costs of tuition and books for employees who wish to attend college or take certification classes.
Mar 08, 2024
Full Time
General Description We are excited to announce that we are accepting applications for the position of Water Operations Manager! The District Irvine Ranch Water District (IRWD) is a progressive, values-driven agency, with an international reputation for its leading-edge financial management practices, water recycling program, water use efficiency practices, water banking, urban runoff treatment, and energy generation and storage. Established in 1961 as a California Water District under the provisions of the California Water Code, IRWD is an independent special district serving central Orange County. IRWD provides high-quality drinking water, reliable sewage collection and treatment, ground-breaking recycled water programs, and environmentally sound urban runoff treatment to its customers. As an independent, not-for-profit public agency, IRWD is governed by a publicly elected five-member Board of Directors. The Board is responsible for the District's policies and decision-making. Day-to-day operations are supervised by the General Manager. Additional information can be found at the District's website: www.IRWD.com. The Water Operations Manager, under general administrative direction, is responsible for managing, directing, and safely integrating the planning, operation and maintenance, budgeting, and personnel of the District’s water treatment facilities and distribution infrastructure. This position receives administrative direction from and reports to the Director of Recycling Operations, directs the work of subordinate supervisors and employees assigned to the Water Operations department and is responsible for operations and federal and state regulations regarding the water treatment, production, storage, and water and recycled water distribution. As a management position, this position will also interface and coordinate with other departments and other members of the IRWD Management Team. Irvine Ranch Water District practices shared values that drive the character, culture, and capacity of our organization, and all managers are expected to champion these values. Summary of Duties The following is a non-exclusive list of essential duties and responsibilities. The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific duties does not exclude them from the position if the work is similar or related as determined by the incumbent’s supervisor. Manage domestic and recycled water system operators in the operation and maintenance of turnouts, wells, pipelines, valves, pumps, control structures, chlorination stations, treatment plants, hydroelectric power stations and reservoirs. Oversee the operation and management of advanced treatment systems, including but not limited to Reverse Osmosis, Nanofiltration, and Micro Filtration treatment plants. Ability to analyze the District’s treatment facilities and implement operational changes as required to ensure safe and efficient operation. Supervise and oversee the use of the water treatment and distribution system control and monitoring systems. Provide input and direction on the development and administration of system reports, graphics, alarm points, control schemes, etc. Assist in the management of the District’s groundwater pumping and imported water programs. Provide on-going training of operators in the operation of the Supervisory Control and Data Acquisition (SCADA) systems. Plan, organize, analyze, and evaluate domestic and recycle water system operational modes. Plan and implement operational changes to ensure system reliability, acceptable water quality, water conservation and minimize cost of service. Develop annual Potable Water and Recycled Water reservoir management plans to forecast usage, demands, manage reservoir elevation and storage, water supply available, and the purchase of treated and untreated water. Responsible for the implementation and updating of the plan. Prepare various weekly, monthly, and semi-annual reports including reservoir surveillance, water, and energy usage regarding System Operations. Prepare technical and non-technical reports on plant operations, flows, and plant parameters. Prepare and present operational plans and special studies as needed. Oversee and manage the monitoring, tracking, and historicizing of required operational and process data from SCADA and other sources needed to develop regulatory compliance and process performance reporting. This includes but is not limited to the District’s Operational database, Enterprise Asset Management software, and reporting systems (WIMS, Maximo, etc.). Supervise major pipelines, pump station, reservoir and turnout shutdowns and tests. Coordinate major operational changes with the Engineering, Water Recycling, and Customer Service Departments. Safety is a key Value at IRWD, and this position will support and advocate for safe practices. Ensure appropriate safety training for work being performed by assigned staff. Ensure safety meetings (tailgates) are held bi-weekly. Conduct planned visual safety inspections and report findings to the Safety office monthly. All employees are required to notify their supervisor and the Safety Office of any sub-standard working conditions. Train System Operators in procedures and system operations techniques, including adjustment of pressure control structures, handling of chemical systems, maintenance of system monitoring and control equipment and testing and repair of system components. Assist in the development, administration, and enforcement of District policies and procedures as approved by the General Manager and the Board of Directors, including assisting Operations management team in the interpreting of existing and new policies and procedures. Assist in preparation of the District’s bi-annual operating budget for Water Operations. Preparing data for quarterly and annual O&M budget performance reporting. Initiate requests and follow all District procurement policies for purchase of chemicals, supplies, parts, materials, tools, and equipment required to efficiently operate the department. Prepare and present justifications for large purchases of equipment as needed. Review and approve invoices for materials purchased. Ensure an effective communications log regarding plant procedures and maintenance is maintained. Conduct regular department meetings. Participate in regular managerial and supervisory meetings. Participate in the recruitment, selection, counseling, and training of employees. Review and evaluate performance of assigned personnel on a timely basis; recommend salary adjustments, promotions, and disciplinary action for assigned staff. Review and prepare feedback comments on preliminary construction project plans from Technical Services and consulting engineering firms as needed. Attend pre-construction and planning/design meetings for water treatment infrastructure and distribution system facilities. Respond to emergencies and participate in the scheduled emergency standby program as needed. Responsible for all other work-related duties. Qualifications A combination of education and experience equivalent to a bachelor’s degree in one of the following areas: Environmental Science, Chemistry, Water Utility Science, Water Treatment, or a closely related field. Six years of progressively responsible experience in water utility systems operation and management, with four of those six years in a supervisory capacity. Proficiency in the use of Microsoft Office suite (Excel, Word, PowerPoint), Microsoft Access, Microsoft Project, Enterprise Asset Management software (Maximo), and budgeting software is highly desirable. LICENSES/CERTIFICATIONS: Valid Class C California Driver's License required. Valid Grade T4 Water Treatment Operator Certificate issued by the State of California State Water Resources Control Board required. Selected candidate must be able to obtain a valid T5 W ater Treatment Operator Certificate issued by the State of California State Water Resources Control Board within twenty-four (24) months from the date of appointment. Valid Grade D5 Water Distribution Operator Certificate issued by the State of California State Water Resources Control Board preferred. Selected candidate must be able to obtain a valid D5 W ater Distribution Operator Certificate issued by the State of California State Water Resources Control Board within twenty-four (24) months from the date of appointment. Additional Information IRWD Corporate Values Irvine Ranch Water District believes that its values drive the character, culture, and capacity of our organization. IRWD was built on values, and we weave them into the fabric of everything we do. Values are the ingredients in our recipe for both institutional and individual success. They are a code of conduct to promote positive outcomes for others and ourselves. They are more than words on a wall or a website. We live by them every day. We pledge to keep them relevant in an ever-changing world. IRWD's employees enjoy working in a safe, supportive, and nurturing environment where they form strong bonds with fellow employees. To ensure effective communication and promote a collaborative team environment, employees report to work each day in the office or in the field, depending on their positions. The physical and mental demands described below are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Language Ability and Interpersonal Communication Ability to communicate effectively with all levels of office/field employees and management. Represent District in a professional manner when dealing with outside suppliers and customers. Ability to explain, demonstrate and clarify to others within well established policies, procedures and standards, as well as the ability to follow specific instructions and respond to simple and difficult requests from others. Mathematical Ability Ability to add, subtract, multiply, divide and calculate percentages, fractions and decimals. Judgment and Situational Reasoning Ability Ability to use good personal judgment and discretion in performing all job functions. Must be self-motivated and have excellent oral/written communication skills. Must be organized with the ability to multi-task and make decisions independently. Physical Requirements Will lift 80 pounds on a routine basis. Must be certified annually to wear respiratory equipment. Must be clean shaven such that any facial hair does not interfere with the fit of self-contained breathing apparatus. Environmental Adaptability Noise level may be higher than the typical office environment. Ability to work in an environment which may expose employee to hazardous materials and environment. IRWD offers a comprehensive benefits package for eligible employees and their eligible dependents. These benefits include the following: retirement benefits; medical, dental, vision, and life insurance; anda variety of other benefits. Benefits may vary based on employment status. This benefits overview is intended to be a summary, is not intended to be all-inclusive,and may not be applicable to all employees. Retirement Employees hired on or after January 1, 2013: The District, in compliance with the California Public Employees' Pension Reform Act of 2012 (PEPRA), implemented a third tier for new employees hired on or after January 1, 2013. New employees hired on or after January 1, 2013 who have not been in PERS membership or in membership with a reciprocal retirement system within 6 months of hire date will receive benefits under the California Public Employees Retirement System at a 2 percent at age 62 formula. This formula gradually increases to a maximum benefits of 2.5 percent at age 67. Final compensation calculations will be based on the highest three-year average of regular recurring pay. The District pays the employer's share of these costs. The employee share of the pension cost of 7.50% is paid in full by the employees hired under this formula. Employees hired on or after September 29, 2012 or "Classic" PERS members hired on or after January 1, 2013: On September 24, 2012, the IRWD Board of Directors approved the addition of a second tier to the CalPERS retirement benefits. New employees hired on or after September 29th through December 31, 2012, and employees hired on or after January 1, 2013 who have been in PERS membership or in membership with a reciprocal retirement system, will receive benefits under the California Public Employees Retirement System at 2 percent at age 60 formula. This formula gradually increases to a maximum benefit of 2.418% at age 63. The District pays the employer share of these costs and the employee share of the pension cost of 7% is paid in full by the employees hired under this formula. Final retirement compensation calculations are based on the highest three-year average of regular, recurring pay. IRWDdoes not participate or pay into Social Security except for the Medicare portion. Medical Insurance IRWD contracts with CalPERS for medical insurance coverage. Employees may elect coverage from a variety of PPO and HMO plans. The employee and District contribution for health insurance varies by plan.Coverage is effective the first day of the month following the date of hire. Dental Insurance IRWD contracts with Delta Dental for dental coverage.IRWD pays 100% of the premium for dental coverage for eligible employees and their eligible dependents. Coverage is effective the first day of the month following the date of hire. Vision Insurance IRWD contracts with the EyeMed for vision coverage. IRWD pays 100% of the premium for vision coverage for eligible employees and their eligible dependents. Coverage is effective the first day of the month following the date of hire. Life Insurance Elgible employees are provided with life insurance coverage equal to three or four times their annual salary, depending on their level of compensation. Eligible dependents are also covered for a flat benefit amount. Coverage is effective the first day of the month following the date of hire. Deferred Compensation Participation in adeferred compensation plan is available through Empower Retirement. Enrollment is voluntary and contributions are employee-paid and subject to IRS limits. The District matches employee contributions up to 3% of base pay after 1 year of employment. Paid Vacation Eligible employees begin accruing vacation benefits at the rate of 80 hours per year for the first 5 years of employment and are eligible to use paid vacation time after 6 months of employment. Employees accrue 120 hours per year after 5 years of employment and 160 hours per year after 10 years of employment. Paid Holidays The District offers 11 scheduled paid holidaysplus one personal holiday per year. Sick Leave Eligible employees accrue 96 hours of sick leave annually. Flexible Spending Accounts Eligible employees may elect to participate in the District's Flex Advantage program. This program allows employees to deposit pre-tax dollars into special accounts to be used for a variety of purposes, including paying for qualified miscellaneous health care expenses and dependent care expenses. IRWD contracts with a third party administer to process payments from employee accounts using claim forms or a Flex Spending debit card. Educational Assistance The District will share in the pre-approved educational costs of tuition and books for employees who wish to attend college or take certification classes.
California State University (CSU) Bakersfield
9001 Stockdale Highway, Bakersfield, CA 93311, USA
CLASSIFICATION TITLE: Administrator I UNION CODE: M80 FT/PT: Full-time PAY PLAN: 12-month WORKPLACE TYPE: On-site (work in-person at business location) ANTICIPATED HIRING RANGE: $7,083 - $8,333 However, offer amount will be commensurate with candidate’s experience, education, skills, and training. CSU CLASSIFICATION SALARY RANGE: $3,750 - $11,146 PAY BASIS: Monthly BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 14 paid holidays per year and more! See our benefits website for additional information. CANDIDATES ELIGIBLE TO APPLY: Open to all qualified applicants SPECIAL INSTRUCTIONS TO APPLICANT: FOR PRIORITY CONSIDERATION , applications must be received by February 29, 2024 ; however, the position will remain open until filled. POSITION PURPOSE: Under the administrative direction of the Associate Vice President of Capital and Facilities Management Services, the Energy & Sustainability Manager works to plan, manage, and execute a wide range of energy and sustainability projects across the campus and establish CSU, Bakersfield as a leader in the field of energy and sustainability within the CSU system and at the state, regional, and national levels. The incumbent is responsible for leadership, innovation, and management necessary to plan, coordinate, and implement the university’s comprehensive sustainability and energy programs, including but not limited to renewable energy expansion, design, tracking, and maintenance of the campus Climate Action Plan and data collection methods, utilities (water, electricity, waste, gas) metering and chargeback program, and Recycling/Organics Programs. The incumbent oversees the Office of Sustainability & Energy Management and acts as the campus’ primary point of contact in energy, waste, and water conservation and reduction of Scope 1, 2, and 3 carbon emissions in compliance with California regulation and policies. DUTIES & RESPONSIBILITIES: Program Administration & Outreach Develops existing and initiates new programs to establish and strengthen sustainability principles and practices across the campus and works to foster collaboration among the areas of teaching, research, campus operations, student life, and community service. Collaborates and works with various administrators and departments including, but not limited to, the other departments within FMS, campus procurement, Academic Affairs and Students, to encourage and develop organizational, operational, and behavioral change and sustainable solutions. Responsible for the creation, maintenance, updating, and implementation of the Campus Climate Action Plan and development of its data collection methods across the campus. Promotes sustainability initiatives, projects, and programs on and off campus and communicates to all levels of the campus administration, faculty, staff and students, the goal and objectives of the Campus Climate Action Plan and progress toward refining and implementing sustainability aspects identified in the campus Master Plan. Oversees the daily operation of the Office of Sustainability and Energy Management and provides support and subject- matter expertise to professional staff, student employees, volunteers, and/or consultants on programs and projects. Supports sustainability programming initiated and developed by students, faculty, and staff members. Fosters new ideas and concepts for sustainability programming as feasible. Manages various sustainability programs and events focused on energy conservation, alternative transportation, green office practices, student sustainability engagement and other sustainability focal areas including recruiting and managing funding and other resources, overseeing program implementation, and setting and evaluating achievement of program goals. Assists in collaboration with FMS and other campus units to develop partnerships and other programming initiatives in the community beyond the campus and represents University’s sustainability programs to the public. Directly develops, implements, and manages campus sustainability related projects and initiatives in the areas of energy and buildings, environmental quality, organics, purchasing, transportation, dining, waste and recycling, and water, while partnering with academic and administrative staff, auxiliary organizations, and Associates Students Inc. Assists in the assembly of bid packages, writing requests for proposals (RFPs), and developing request for qualifications (RFQs) to execute projects on campus that support sustainability initiatives. Review bid packages and RFPs for projects on campus to ensure sustainability initiatives are considered in all projects and procurements. Provides updates and presentations promoting CSU, Bakersfield’s sustainability programs to a variety of stakeholders, including students, faculty, staff, legislative representatives, and community groups. Manage and lead the campus Recycling Program. Coordinate with Procurement and recycling contractor to make necessary adjustments to the program with the goal to reduce downstream collection. Create robust recycle education program for the students, staff, and faculty. Committees, Professional Activities & Other Duties Collaborates and works with campus sustainability committees and working groups, its affiliate working groups, and University Administrators and stakeholders in recommending campus sustainability goals and performance metrics. Ensures success in meeting CSU Bakersfield’s sustainability commitments and priorities and advances the sustainability goals of the University. Serves as lead of campus committees or working groups focused on sustainability and energy or in support of various campus committees with sustainability and energy impact to the campus, as appropriate. Attends professional meetings and conferences as appropriate; interfaces with other universities and external organizations to develop and enhance cooperative efforts. Performs other duties as assigned or requested by the Associate Vice President of Facilities and Capital Projects. Utility Consumption and Efficient Program Oversight Provides oversight for the campus energy information system including collecting reports and coordinating database maintenance with database system. Oversees and refines campus utilities chargeback process. Develops and oversees the implementation of utility efficiency initiatives to move the campus toward their aggressive sustainability goals. Establishes and maintains campus data collection to complete and submit annual air quality, waste, and other natural resource reports as appropriate. Supervision and Staff Development Provides leadership direction to assigned staff and student employees following federal, state, CSU, and campus laws, policies, procedures, and collective bargaining unit agreements. Initiates corrective action and progressive discipline as needed. Ensures that policies and directions are interpreted, communicated, and implemented into daily activities within the unit. Ensures compliance of employees with university established standards or procedures, practices, and/or policies, relevant laws, specific certifications, and collective bargaining agreements. Develops programs and experiences designed to build morale and create a sense of team. Develops short-term and long-term goals for the staff, and appropriate and timely improvement plans with staff and managers. Provides input on and performs performance evaluations. Reviews and approves requests for vacation, sick leave, and other excused periods away from work for assigned staff. Promotes and encourages an attitude of exemplary customer service and high integrity. Public Relations & Grant Development Assists with coordinating and/or supporting public relations for and communication of university sustainability programs and initiatives including working with campus and local news offices, giving public presentations, leading campus sustainability tours, web content development, newsletters and other publications, social media, and video design, and responding to inquiries. Pursues grant funding to support campus sustainability efforts, programs, and initiatives from a variety of sources. Program Evaluation, Reporting & Sustainability Research Monitors and assesses the progress and effectiveness of sustainability programs, projects, and endeavors against university goals and objects, and convenes campus department to meet the goals and objectives of the Climate Action Plan and Master Plan. Establishes goals and metrics to measure program performance, documents performance trends, and recommends and/or implements modifications and supplemental studies or initiatives to improve program effectiveness. Annually tracks and reports sustainability metrics. Manages the university’s compliance with CSU Sustainability Policy, including annual reporting, planning updates and related coordination responsibilities associated with role of campus sustainability officer and energy manager. Manages the university’s AASHE STARS reporting responsibilities including working across campus divisions to update STARS credits with current information on an ongoing basis, submitting completed reports to AASHE every 3 years, and annually submitting summaries. Researches and pursues new partnerships and memberships in support of campus sustainability goals. Researches and maintains working knowledge of best practices at peer institutions across the state and nation with regards to sustainability, energy, climate action and resilience. REQUIRED QUALIFICATIONS: EDUCATION & EXPERIENCE - Bachelor’s degree from an accredited college or university in Business Administration, Sustainable Development, Environmental Sciences, Environmental Studies, Environmental/Energy Engineering, and Ecology or related field and five (5) or more years of experience working in the field of sustainability, carbon management or energy efficiency, which may include a combination of: Greenhouse Gas Emissions Inventorying, Const Benefit Analysis, Energy Audits and Analysis, Environmental Planning, Sustainability Program Development and Management, Alternative Transportation Initiatives, Etc. LICENSES - Possession of a valid driver’s license or the ability to obtain by date of hire. SKILLS, KNOWLEDGE & ABILITIES (SKA’s) - Regular and reliable attendance is required. Knowledge of methodologies, practices, and procedures associated with sustainability in higher education and general concepts of sustainability, awareness of the central issues and controversies in the discourse on sustainable development. Knowledge of environmental and economic analysis, including the ability to perform cost benefit analysis. Technical knowledge of sustainable practices in the areas of energy, water, waste streams, or operations. Working knowledge of the principles of planning, management, and direction of a program. Working knowledge of the principals of administrative, personnel, and fiscal management. Fluency with the use of standard office equipment (computers, copiers, phones, fax) and computer software such as Microsoft Word, Excel, Outlook, and PowerPoint, and database management, including institutional database systems. Strong leadership skills and ability to listen perceptively, convey awareness, interpret feedback, and synthesize information. Ability to effectively communicate information in a clear and understandable manner, both verbally and in writing. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Ability to set priorities to ensure project goals and objectives are obtained within timelines and budgets. Ability to develop and manage an assigned budget. Ability to apply and utilize various research methods and identify needed changes and improvements to program. Ability to receive constructive feedback and consider new perspectives. Ability to communicate, inform, and educate large or small audiences of diverse nature on issues related to area of expertise. Ability to supervise and/or mentor professional staff and/or students. Ability to interpret technical procedures or regulations, write reports, business correspondence, and procedure manuals. Ability to define problems, collect, and analyze data with abstract and concrete variables, establish facts, draw valid conclusions and to interpret an extensive variety of technical instructions in mathematical or diagram form. Ability to project consequences of various alternative courses of action. Demonstrated customer service experience requiring a very high level of diplomacy and professionalism. Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Thorough knowledge of English grammar, spelling, and punctuation. Ability to maintain a high degree of confidentiality. Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Working knowledge of or ability to quickly learn University infrastructure. Must be willing to travel and attend training programs off-site for occasional professional development. Must be able to work occasional holidays and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis. PREFERRED QUALIFICATIONS: Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude. Certified Energy Management credential. Master’s Degree in Business Administration, Sustainable Development, Environmental Sciences, Environmental Studies, Environmental/Energy Engineering, and Ecology. PHYSICAL DEMANDS: LIGHT WORK - involves mainly sitting, up to 25% standing or walking; lifting medium weight objects limited to 25 pounds. Work is performed in an office environment with standard office equipment. ENVIRONMENTAL FACTORS: Is exposed to marked changes in temperature and/or humidity Is exposed to dust, fumes, gases, or radiation, microwave Drives motorized equipment SPECIAL CONDITIONS: SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position . BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community. MANDATED REPORTER: General : The person holding this position is considered a general mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised July 21, 2017. CONFLICT OF INTEREST: A “designated position” in the CSU’s Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work. EEO STATEMENT: California State University, Bakersfield is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status. Advertised: Feb 13 2023 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
CLASSIFICATION TITLE: Administrator I UNION CODE: M80 FT/PT: Full-time PAY PLAN: 12-month WORKPLACE TYPE: On-site (work in-person at business location) ANTICIPATED HIRING RANGE: $7,083 - $8,333 However, offer amount will be commensurate with candidate’s experience, education, skills, and training. CSU CLASSIFICATION SALARY RANGE: $3,750 - $11,146 PAY BASIS: Monthly BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 14 paid holidays per year and more! See our benefits website for additional information. CANDIDATES ELIGIBLE TO APPLY: Open to all qualified applicants SPECIAL INSTRUCTIONS TO APPLICANT: FOR PRIORITY CONSIDERATION , applications must be received by February 29, 2024 ; however, the position will remain open until filled. POSITION PURPOSE: Under the administrative direction of the Associate Vice President of Capital and Facilities Management Services, the Energy & Sustainability Manager works to plan, manage, and execute a wide range of energy and sustainability projects across the campus and establish CSU, Bakersfield as a leader in the field of energy and sustainability within the CSU system and at the state, regional, and national levels. The incumbent is responsible for leadership, innovation, and management necessary to plan, coordinate, and implement the university’s comprehensive sustainability and energy programs, including but not limited to renewable energy expansion, design, tracking, and maintenance of the campus Climate Action Plan and data collection methods, utilities (water, electricity, waste, gas) metering and chargeback program, and Recycling/Organics Programs. The incumbent oversees the Office of Sustainability & Energy Management and acts as the campus’ primary point of contact in energy, waste, and water conservation and reduction of Scope 1, 2, and 3 carbon emissions in compliance with California regulation and policies. DUTIES & RESPONSIBILITIES: Program Administration & Outreach Develops existing and initiates new programs to establish and strengthen sustainability principles and practices across the campus and works to foster collaboration among the areas of teaching, research, campus operations, student life, and community service. Collaborates and works with various administrators and departments including, but not limited to, the other departments within FMS, campus procurement, Academic Affairs and Students, to encourage and develop organizational, operational, and behavioral change and sustainable solutions. Responsible for the creation, maintenance, updating, and implementation of the Campus Climate Action Plan and development of its data collection methods across the campus. Promotes sustainability initiatives, projects, and programs on and off campus and communicates to all levels of the campus administration, faculty, staff and students, the goal and objectives of the Campus Climate Action Plan and progress toward refining and implementing sustainability aspects identified in the campus Master Plan. Oversees the daily operation of the Office of Sustainability and Energy Management and provides support and subject- matter expertise to professional staff, student employees, volunteers, and/or consultants on programs and projects. Supports sustainability programming initiated and developed by students, faculty, and staff members. Fosters new ideas and concepts for sustainability programming as feasible. Manages various sustainability programs and events focused on energy conservation, alternative transportation, green office practices, student sustainability engagement and other sustainability focal areas including recruiting and managing funding and other resources, overseeing program implementation, and setting and evaluating achievement of program goals. Assists in collaboration with FMS and other campus units to develop partnerships and other programming initiatives in the community beyond the campus and represents University’s sustainability programs to the public. Directly develops, implements, and manages campus sustainability related projects and initiatives in the areas of energy and buildings, environmental quality, organics, purchasing, transportation, dining, waste and recycling, and water, while partnering with academic and administrative staff, auxiliary organizations, and Associates Students Inc. Assists in the assembly of bid packages, writing requests for proposals (RFPs), and developing request for qualifications (RFQs) to execute projects on campus that support sustainability initiatives. Review bid packages and RFPs for projects on campus to ensure sustainability initiatives are considered in all projects and procurements. Provides updates and presentations promoting CSU, Bakersfield’s sustainability programs to a variety of stakeholders, including students, faculty, staff, legislative representatives, and community groups. Manage and lead the campus Recycling Program. Coordinate with Procurement and recycling contractor to make necessary adjustments to the program with the goal to reduce downstream collection. Create robust recycle education program for the students, staff, and faculty. Committees, Professional Activities & Other Duties Collaborates and works with campus sustainability committees and working groups, its affiliate working groups, and University Administrators and stakeholders in recommending campus sustainability goals and performance metrics. Ensures success in meeting CSU Bakersfield’s sustainability commitments and priorities and advances the sustainability goals of the University. Serves as lead of campus committees or working groups focused on sustainability and energy or in support of various campus committees with sustainability and energy impact to the campus, as appropriate. Attends professional meetings and conferences as appropriate; interfaces with other universities and external organizations to develop and enhance cooperative efforts. Performs other duties as assigned or requested by the Associate Vice President of Facilities and Capital Projects. Utility Consumption and Efficient Program Oversight Provides oversight for the campus energy information system including collecting reports and coordinating database maintenance with database system. Oversees and refines campus utilities chargeback process. Develops and oversees the implementation of utility efficiency initiatives to move the campus toward their aggressive sustainability goals. Establishes and maintains campus data collection to complete and submit annual air quality, waste, and other natural resource reports as appropriate. Supervision and Staff Development Provides leadership direction to assigned staff and student employees following federal, state, CSU, and campus laws, policies, procedures, and collective bargaining unit agreements. Initiates corrective action and progressive discipline as needed. Ensures that policies and directions are interpreted, communicated, and implemented into daily activities within the unit. Ensures compliance of employees with university established standards or procedures, practices, and/or policies, relevant laws, specific certifications, and collective bargaining agreements. Develops programs and experiences designed to build morale and create a sense of team. Develops short-term and long-term goals for the staff, and appropriate and timely improvement plans with staff and managers. Provides input on and performs performance evaluations. Reviews and approves requests for vacation, sick leave, and other excused periods away from work for assigned staff. Promotes and encourages an attitude of exemplary customer service and high integrity. Public Relations & Grant Development Assists with coordinating and/or supporting public relations for and communication of university sustainability programs and initiatives including working with campus and local news offices, giving public presentations, leading campus sustainability tours, web content development, newsletters and other publications, social media, and video design, and responding to inquiries. Pursues grant funding to support campus sustainability efforts, programs, and initiatives from a variety of sources. Program Evaluation, Reporting & Sustainability Research Monitors and assesses the progress and effectiveness of sustainability programs, projects, and endeavors against university goals and objects, and convenes campus department to meet the goals and objectives of the Climate Action Plan and Master Plan. Establishes goals and metrics to measure program performance, documents performance trends, and recommends and/or implements modifications and supplemental studies or initiatives to improve program effectiveness. Annually tracks and reports sustainability metrics. Manages the university’s compliance with CSU Sustainability Policy, including annual reporting, planning updates and related coordination responsibilities associated with role of campus sustainability officer and energy manager. Manages the university’s AASHE STARS reporting responsibilities including working across campus divisions to update STARS credits with current information on an ongoing basis, submitting completed reports to AASHE every 3 years, and annually submitting summaries. Researches and pursues new partnerships and memberships in support of campus sustainability goals. Researches and maintains working knowledge of best practices at peer institutions across the state and nation with regards to sustainability, energy, climate action and resilience. REQUIRED QUALIFICATIONS: EDUCATION & EXPERIENCE - Bachelor’s degree from an accredited college or university in Business Administration, Sustainable Development, Environmental Sciences, Environmental Studies, Environmental/Energy Engineering, and Ecology or related field and five (5) or more years of experience working in the field of sustainability, carbon management or energy efficiency, which may include a combination of: Greenhouse Gas Emissions Inventorying, Const Benefit Analysis, Energy Audits and Analysis, Environmental Planning, Sustainability Program Development and Management, Alternative Transportation Initiatives, Etc. LICENSES - Possession of a valid driver’s license or the ability to obtain by date of hire. SKILLS, KNOWLEDGE & ABILITIES (SKA’s) - Regular and reliable attendance is required. Knowledge of methodologies, practices, and procedures associated with sustainability in higher education and general concepts of sustainability, awareness of the central issues and controversies in the discourse on sustainable development. Knowledge of environmental and economic analysis, including the ability to perform cost benefit analysis. Technical knowledge of sustainable practices in the areas of energy, water, waste streams, or operations. Working knowledge of the principles of planning, management, and direction of a program. Working knowledge of the principals of administrative, personnel, and fiscal management. Fluency with the use of standard office equipment (computers, copiers, phones, fax) and computer software such as Microsoft Word, Excel, Outlook, and PowerPoint, and database management, including institutional database systems. Strong leadership skills and ability to listen perceptively, convey awareness, interpret feedback, and synthesize information. Ability to effectively communicate information in a clear and understandable manner, both verbally and in writing. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Ability to set priorities to ensure project goals and objectives are obtained within timelines and budgets. Ability to develop and manage an assigned budget. Ability to apply and utilize various research methods and identify needed changes and improvements to program. Ability to receive constructive feedback and consider new perspectives. Ability to communicate, inform, and educate large or small audiences of diverse nature on issues related to area of expertise. Ability to supervise and/or mentor professional staff and/or students. Ability to interpret technical procedures or regulations, write reports, business correspondence, and procedure manuals. Ability to define problems, collect, and analyze data with abstract and concrete variables, establish facts, draw valid conclusions and to interpret an extensive variety of technical instructions in mathematical or diagram form. Ability to project consequences of various alternative courses of action. Demonstrated customer service experience requiring a very high level of diplomacy and professionalism. Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Thorough knowledge of English grammar, spelling, and punctuation. Ability to maintain a high degree of confidentiality. Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Working knowledge of or ability to quickly learn University infrastructure. Must be willing to travel and attend training programs off-site for occasional professional development. Must be able to work occasional holidays and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis. PREFERRED QUALIFICATIONS: Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude. Certified Energy Management credential. Master’s Degree in Business Administration, Sustainable Development, Environmental Sciences, Environmental Studies, Environmental/Energy Engineering, and Ecology. PHYSICAL DEMANDS: LIGHT WORK - involves mainly sitting, up to 25% standing or walking; lifting medium weight objects limited to 25 pounds. Work is performed in an office environment with standard office equipment. ENVIRONMENTAL FACTORS: Is exposed to marked changes in temperature and/or humidity Is exposed to dust, fumes, gases, or radiation, microwave Drives motorized equipment SPECIAL CONDITIONS: SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position . BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community. MANDATED REPORTER: General : The person holding this position is considered a general mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised July 21, 2017. CONFLICT OF INTEREST: A “designated position” in the CSU’s Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work. EEO STATEMENT: California State University, Bakersfield is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status. Advertised: Feb 13 2023 Pacific Standard Time Applications close: Closing Date/Time:
Sr. Manager, Utilization Management (Sr. Manager II) CalOptima CalOptima Health is seeking a highly motivated an experienced Sr. Manager, Utilization Management (Sr. Manager II) to join our team. The Sr Manager II (Utilization Management) will be responsible for providing oversight of clinical team treatment authorization compliance and oversight of internal and external health network partners. The incumbent will lead inventory management process improvements for all clinical operation Utilization Management (UM) teams to maximize efficiencies and ensure regulatory compliance and National Committee for Quality Assurance (NCQA) accreditation standard excellence. The incumbent will work collaboratively with the Executive Director, Clinical Operations, Enterprise Analytics team, Medical Director team, health network leadership and oversight of committees to support and coordinate best practice protocols for UM, including communicating and directing protocols across the entire CalOptima Health delivery of care. The incumbent will monitor enterprise utilization, ensure patient access through quality outcomes and use a system approach to ensure whole-person care and communication amongst treatment teams. The incumbent will ensure all UM teams maintain proactive inventory management protocols to serve CalOptima Health members. Position Information: Department: Utilization Management Salary Grade: Q - $130,000 - $214,544 Work Arrangement: Arrangement: Partial Telework **This position is eligible for telework in California.** Duties & Responsibilities: 50% - Leadership Functions Cultivates and promotes a mission-driven culture of high-quality performance, with a member focus on customer service, consistency, dignity and accountability. Directs and assists the team in carrying out department responsibilities and collaborates with the leadership team and staff to support short- and long-term goals/priorities for the department. Hires, manages, trains, reviews and sets goals for the department and staff. Collaborates with clinical operations leadership to align UM protocols, including Behavioral Health and Long-Term Services and Supports to maximize gained efficiencies across programs. Facilitates improvement planning and escalation discussions with leadership including, executive team and Chief Medical Officer as appropriate. Participates and presents in CalOptima Health's committee meetings. Promotes a culture of accountability, excellence and continuous improvement with hospital partners through exemplary leadership practices. 45% - Program Oversight Contributes to the development of policies and procedures that support effective collaboration for internal UM and external health network partners for UM Program standardization, compliance and excellence. Develops and implements effective and standardized communication strategies to facilitate seamless information flow among health care providers. Establishes and maintains a strong health network and external clinical team presence, engaging directly with health care providers to understand their challenges and needs priorities and strategic approach to align all CalOptima Health's UM program and delivery. Collaborates with all internal and health network Medical Directors and proactively educates the internal UM department and health network teams as new protocols or requirements emerge related to UM. Participates in workgroups that address UM. 5% - Completes other projects and duties as assigned. Minimum Qualifications: Bachelor's degree in a health related field required. 5 years of UM experience required. 5 years in the health care industry required. 3 years of supervisory/management experience in management of UM authorization inventory required. An equivalent combination of education and experience sufficient to successfully perform the essential duties of the position such as those listed above may also be qualifying. Valid driver's license and vehicle or other approved means of transportation, an acceptable driving record and current auto insurance will be required for work away from the primary office 30% of the time or more. Preferred Qualifications: Master's degree. Current unrestricted Registered Nurse (RN) or Licensed Vocational Nurse (LVN) license to practice in the State of California. Required Licensure / Certifications: N/A Knowledge & Abilities: Develop rapport and establish and maintain effective working relationships with CalOptima Health's leadership and staff and external contacts at all levels and with diverse backgrounds. Work independently and exercise sound judgment. Communicate clearly and concisely, both orally and in writing. Work a flexible schedule; available to participate in evening and weekend events. Organize, be analytical, problem-solve and possess project management skills. Work in a fast-paced environment and in an efficient manner. Manage multiple projects and identify opportunities for internal and external collaboration. Motivate and lead multi-program teams and external committees/coalitions. Utilize computer and appropriate software (e.g., Microsoft Office: Word, Outlook, Excel, PowerPoint) and job specific applications/systems to produce correspondence, charts, spreadsheets, and/or other information applicable to the position assignment. Physical Requirements (With or Without Accommodations): Ability to visually read information from computer screens, forms and other printed materials and information. Ability to speak (enunciate) clearly in conversation and general communication. Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions. Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting. Lifting and moving objects, patients and/or equipment 10 to 25 pounds Work Environment: If located at the 500, 505 Building or a remote work location: Work is typically indoors and sedentary and is subject to schedule changes and/or variable work hours, with travel as needed. There are no harmful environmental conditions present for this job. The noise level in this work environment is usually moderate. If located at PACE: Work is typically indoors in a clinical setting serving the frail and elderly. There may be harmful or hazardous environmental conditions present for this job. The noise level in this work environment is usually moderate to loud. If located in the Community: Work is typically indoors and sedentary and is subject to schedule changes and/or variable work hours, with travel as needed. Employee will occasionally work outdoors in varied temperatures. There may be harmful or hazardous environmental conditions present for this job. The noise level in this work environment is usually moderate to loud. About CalOptima Health: CalOptima Health is the single largest health plan in Orange County, serving one in four residents. Our motto - "Better. Together." - is at the heart of our mission to serve members with excellence, dignity and respect. We are a public agency made up of compassionate leaders and professionals working together to strengthen our community's health. We are continuing to build a culture that promotes diversity and inclusion within our community where employees have a sense of belonging, and are valued for their ideas, contributions, and their unique individual perspectives they bring. CalOptima Health has been recognized as one of Orange County's best places to work, so we know there is something special about our organization. It is why people choose to work here and why they choose to stay! About our Benefits & Wellness options: At CalOptima Health, we know that a healthy and happy workforce is a thriving workforce, which is why we offer a comprehensive benefits package, including participation in the California Public Employees Retirement System (CalPERS), low-cost medical/vision/dental insurance options, and paid time off. To support quality work-life balance, we allow flexible scheduling during core business hours, telework options for some positions, work schedules that allow every other Monday or Friday off (9/80 schedule), and a wellness program featuring diverse activities. Additionally, CalOptima Health contributes 4% of pensionable earnings to a 401(a) retirement program with no required employee contribution. For those who are interested in additional retirement savings, employees have access to 457(b) retirement plans with pre/post-tax contribution options. For more information, please click on the 2024 CalOptima Health Benefits Guide regarding our comprehensive benefits and wellness package. IMPORTANT APPLICATION INFORMATION AND INSTRUCTIONS Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received. The deadline for the first review of applications is April 19, 2024 at 9:00 PM (PST). Applicants are encouraged to apply early. Applicants that apply after the first review are not guaranteed to be considered for this recruitment. This recruitment may close at any time without notice after the first review date. The selection process may include, but is not limited to, a skills assessment, phone screen and interview. The successful candidate will be required to undergo a reference / background check (to include a conviction record) and if applicable also pass a post-offer pre-employment medical examination (which will include a drug screening). Internal CalOptima Health applicants should apply through InfoNet. Communication regarding your application will be sent to the email address listed on your application. Please check your email, including your SPAM folder, regularly throughout the recruitment process. You can also visit your candidate portal to receive the most up to date status of your application. CalOptima Health is committed to attracting, hiring, and retaining a diverse staff, where we will honor your unique experiences, identity, and perspectives. Our organization strives to create and maintain a workplace environment that is inclusive, equitable and welcoming so we can truly be Better Together. CalOptima Health is an equal opportunity employer and makes all employment decisions on the basis of merit. CalOptima Health wants to have qualified employees in every job position. CalOptima Health prohibits unlawful discrimination against any employee, or applicant for employment, based on race, religion/religious creed, color, national origin, ancestry, mental or physical disability, medical condition, genetic information, marital status, sex, sex stereotype, gender, gender identity, gender expression, transitioning status, age, sexual orientation, immigration status, military status as a disabled veteran, or veteran of the Vietnam era, or any other consideration made unlawful by federal, state, or local laws. CalOptima Health also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has, or is perceived as having, any of those characteristics. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation at (714) 246-8400 if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. To apply, please visit: https://jobs.caloptima.org/jobs/sr-manager-utilization-management-sr-manager-ii-505-city-parkway-california-united-states Copyright 2024 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-3e2bab313aafc045be812f52ed31fe05
Apr 07, 2024
Sr. Manager, Utilization Management (Sr. Manager II) CalOptima CalOptima Health is seeking a highly motivated an experienced Sr. Manager, Utilization Management (Sr. Manager II) to join our team. The Sr Manager II (Utilization Management) will be responsible for providing oversight of clinical team treatment authorization compliance and oversight of internal and external health network partners. The incumbent will lead inventory management process improvements for all clinical operation Utilization Management (UM) teams to maximize efficiencies and ensure regulatory compliance and National Committee for Quality Assurance (NCQA) accreditation standard excellence. The incumbent will work collaboratively with the Executive Director, Clinical Operations, Enterprise Analytics team, Medical Director team, health network leadership and oversight of committees to support and coordinate best practice protocols for UM, including communicating and directing protocols across the entire CalOptima Health delivery of care. The incumbent will monitor enterprise utilization, ensure patient access through quality outcomes and use a system approach to ensure whole-person care and communication amongst treatment teams. The incumbent will ensure all UM teams maintain proactive inventory management protocols to serve CalOptima Health members. Position Information: Department: Utilization Management Salary Grade: Q - $130,000 - $214,544 Work Arrangement: Arrangement: Partial Telework **This position is eligible for telework in California.** Duties & Responsibilities: 50% - Leadership Functions Cultivates and promotes a mission-driven culture of high-quality performance, with a member focus on customer service, consistency, dignity and accountability. Directs and assists the team in carrying out department responsibilities and collaborates with the leadership team and staff to support short- and long-term goals/priorities for the department. Hires, manages, trains, reviews and sets goals for the department and staff. Collaborates with clinical operations leadership to align UM protocols, including Behavioral Health and Long-Term Services and Supports to maximize gained efficiencies across programs. Facilitates improvement planning and escalation discussions with leadership including, executive team and Chief Medical Officer as appropriate. Participates and presents in CalOptima Health's committee meetings. Promotes a culture of accountability, excellence and continuous improvement with hospital partners through exemplary leadership practices. 45% - Program Oversight Contributes to the development of policies and procedures that support effective collaboration for internal UM and external health network partners for UM Program standardization, compliance and excellence. Develops and implements effective and standardized communication strategies to facilitate seamless information flow among health care providers. Establishes and maintains a strong health network and external clinical team presence, engaging directly with health care providers to understand their challenges and needs priorities and strategic approach to align all CalOptima Health's UM program and delivery. Collaborates with all internal and health network Medical Directors and proactively educates the internal UM department and health network teams as new protocols or requirements emerge related to UM. Participates in workgroups that address UM. 5% - Completes other projects and duties as assigned. Minimum Qualifications: Bachelor's degree in a health related field required. 5 years of UM experience required. 5 years in the health care industry required. 3 years of supervisory/management experience in management of UM authorization inventory required. An equivalent combination of education and experience sufficient to successfully perform the essential duties of the position such as those listed above may also be qualifying. Valid driver's license and vehicle or other approved means of transportation, an acceptable driving record and current auto insurance will be required for work away from the primary office 30% of the time or more. Preferred Qualifications: Master's degree. Current unrestricted Registered Nurse (RN) or Licensed Vocational Nurse (LVN) license to practice in the State of California. Required Licensure / Certifications: N/A Knowledge & Abilities: Develop rapport and establish and maintain effective working relationships with CalOptima Health's leadership and staff and external contacts at all levels and with diverse backgrounds. Work independently and exercise sound judgment. Communicate clearly and concisely, both orally and in writing. Work a flexible schedule; available to participate in evening and weekend events. Organize, be analytical, problem-solve and possess project management skills. Work in a fast-paced environment and in an efficient manner. Manage multiple projects and identify opportunities for internal and external collaboration. Motivate and lead multi-program teams and external committees/coalitions. Utilize computer and appropriate software (e.g., Microsoft Office: Word, Outlook, Excel, PowerPoint) and job specific applications/systems to produce correspondence, charts, spreadsheets, and/or other information applicable to the position assignment. Physical Requirements (With or Without Accommodations): Ability to visually read information from computer screens, forms and other printed materials and information. Ability to speak (enunciate) clearly in conversation and general communication. Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions. Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting. Lifting and moving objects, patients and/or equipment 10 to 25 pounds Work Environment: If located at the 500, 505 Building or a remote work location: Work is typically indoors and sedentary and is subject to schedule changes and/or variable work hours, with travel as needed. There are no harmful environmental conditions present for this job. The noise level in this work environment is usually moderate. If located at PACE: Work is typically indoors in a clinical setting serving the frail and elderly. There may be harmful or hazardous environmental conditions present for this job. The noise level in this work environment is usually moderate to loud. If located in the Community: Work is typically indoors and sedentary and is subject to schedule changes and/or variable work hours, with travel as needed. Employee will occasionally work outdoors in varied temperatures. There may be harmful or hazardous environmental conditions present for this job. The noise level in this work environment is usually moderate to loud. About CalOptima Health: CalOptima Health is the single largest health plan in Orange County, serving one in four residents. Our motto - "Better. Together." - is at the heart of our mission to serve members with excellence, dignity and respect. We are a public agency made up of compassionate leaders and professionals working together to strengthen our community's health. We are continuing to build a culture that promotes diversity and inclusion within our community where employees have a sense of belonging, and are valued for their ideas, contributions, and their unique individual perspectives they bring. CalOptima Health has been recognized as one of Orange County's best places to work, so we know there is something special about our organization. It is why people choose to work here and why they choose to stay! About our Benefits & Wellness options: At CalOptima Health, we know that a healthy and happy workforce is a thriving workforce, which is why we offer a comprehensive benefits package, including participation in the California Public Employees Retirement System (CalPERS), low-cost medical/vision/dental insurance options, and paid time off. To support quality work-life balance, we allow flexible scheduling during core business hours, telework options for some positions, work schedules that allow every other Monday or Friday off (9/80 schedule), and a wellness program featuring diverse activities. Additionally, CalOptima Health contributes 4% of pensionable earnings to a 401(a) retirement program with no required employee contribution. For those who are interested in additional retirement savings, employees have access to 457(b) retirement plans with pre/post-tax contribution options. For more information, please click on the 2024 CalOptima Health Benefits Guide regarding our comprehensive benefits and wellness package. IMPORTANT APPLICATION INFORMATION AND INSTRUCTIONS Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received. The deadline for the first review of applications is April 19, 2024 at 9:00 PM (PST). Applicants are encouraged to apply early. Applicants that apply after the first review are not guaranteed to be considered for this recruitment. This recruitment may close at any time without notice after the first review date. The selection process may include, but is not limited to, a skills assessment, phone screen and interview. The successful candidate will be required to undergo a reference / background check (to include a conviction record) and if applicable also pass a post-offer pre-employment medical examination (which will include a drug screening). Internal CalOptima Health applicants should apply through InfoNet. Communication regarding your application will be sent to the email address listed on your application. Please check your email, including your SPAM folder, regularly throughout the recruitment process. You can also visit your candidate portal to receive the most up to date status of your application. CalOptima Health is committed to attracting, hiring, and retaining a diverse staff, where we will honor your unique experiences, identity, and perspectives. Our organization strives to create and maintain a workplace environment that is inclusive, equitable and welcoming so we can truly be Better Together. CalOptima Health is an equal opportunity employer and makes all employment decisions on the basis of merit. CalOptima Health wants to have qualified employees in every job position. CalOptima Health prohibits unlawful discrimination against any employee, or applicant for employment, based on race, religion/religious creed, color, national origin, ancestry, mental or physical disability, medical condition, genetic information, marital status, sex, sex stereotype, gender, gender identity, gender expression, transitioning status, age, sexual orientation, immigration status, military status as a disabled veteran, or veteran of the Vietnam era, or any other consideration made unlawful by federal, state, or local laws. CalOptima Health also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has, or is perceived as having, any of those characteristics. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation at (714) 246-8400 if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. To apply, please visit: https://jobs.caloptima.org/jobs/sr-manager-utilization-management-sr-manager-ii-505-city-parkway-california-united-states Copyright 2024 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-3e2bab313aafc045be812f52ed31fe05
Minimum Qualifications Education and/or Equivalent Experience: Graduation from an accredited high school or equivalent, plus seven (7) years of experience in a related field, including three (3) years of experience in a supervisory capacity. One (1) additional year of education may substitute for one (1) year of the required experience with a maximum substitution of three (3) years. Licenses or Certifications: None. Notes to Applicants Employment Application: The City of Austin employment application is an official document; incomplete applications will not be considered. Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications. The Employment Record should be complete with job titles, employment dates, and specific job duties, functions, and responsibilities for each position held. If you are selected as the top candidate, starting salary will be based on overall relevant experience from your application. Résumés will not be accepted and statements such as “see résumé” will not be accepted. You may use “N/A” for fields that are not applicable. The responses to the supplemental questions inquiring about experience should be reflected on your application. Assessments: Assessment(s) may be administered as part of the interview process. If you are selected as a top candidate: Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution. Military / Veteran Interview Preference: Military/Veterans must provide a copy of their DD214 verifying honorable discharge, at the time of initial interview to receive military/veteran interview preference. Criminal Background Investigation: This position requires a criminal background investigation. Fair Labor Standards Act ( FLSA ) Classification: This position is classified as EXEMPT . Exempt employees are salaried and, except as provided, are not eligible for overtime compensation. Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program , you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Employees, in Good Standing, who are candidates within the department/division that the position resides in and who meet the minimum and preferred qualifications (if any) of the position will be included in the initial interview. Department/division employee must remain in Good Standing through the Top Candidate Selection phase at which time the Good Standing status will be re-verified. Essential Employee: This position is an essential position. This means that the Top Candidate who, by virtue of their presence, specialized function or necessary skills, are essential to meeting the business or certain operational needs and are therefore required to report to duty. Please note that the Department may close the job posting at any time after seven (7) days. Pay Range $33.05 - $42.14 Hours Monday through Friday from 7:30 a.m. to 4:30 p.m. This position is Exempt. Hours may vary depending on work demands and business needs. Evening, weekend and holiday work may be required. Job Close Date 04/24/2024 Type of Posting External Department Building Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location Varies by work location Preferred Qualifications Preferred Experience: Real Property Administrator ( RPA ), or the ability to obtain within 6 months of hire IFMA Certified Facility Manager ( CFM ), or the ability to obtain within 6 months of hire Facilities Management Administrator ( FMA ), or the ability to obtain within 6 months of hire Certified Property Manager ( CPM ), or the ability to obtain within 6 months of hire Certified Green Building Professional ( CGBP ), or the ability to obtain within 6 months of hire Leadership in Energy & Environmental Design ( LEED ) certification, or other green building professional credentials., or the ability to obtain within 6 months of hire The preferred qualifications for the position also include the following experience and indicated proficiencies: Professional facilities management experience. Budget development experience as it is related to the facilities field. Proficiency in Microsoft Word, Excel, and Outlook and PowerPoint. Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Coordinates and supervises the activities of skill craft positions including plumbing, electrical, Heating Ventilation Air Conditioning ( HVAC ), etc., involved in minor construction, building maintenance, and related activities as well as the activities of Building and Grounds (or Custodial) staff or program. Responds to occupant needs and ensures that administrative, building, technical, and custodial staff resolves problems. Ensures that all services provided to properties are in compliance with City of Austin ( COA ) and Building Services policies, procedures, regulations, contractual obligations, and standards. Conducts periodic property inspections, recommending and/or approving alterations, maintenance, and reconditioning. Contracts for and supervises vendor services as required. Serves as primary contact with occupant department specific points of contact (SPOCs) and Building Services senior management. Develops, controls, and monitors annual budgets for operating and capital expenses, forecasting management plans, and preparing monthly performance. Evaluates the effectiveness and efficiency of programs, properties, and projects. Develops and recommends short- and long-range plans. Coordinates activities with other divisions and sections. Fosters COA and departmental safety culture and enforces safety rules. Develops and establishes goals, priorities, and procedures. Responsibilities - Supervision and/or Leadership Exercised: Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of management and budgeting principals. Knowledge of maintenance operations. Knowledge of applicable legislation and legal requirements. Knowledge of financial terms and principles. Knowledge of advanced analytical and quantitative skills. Skill in personnel management. Skill in budget development and administration. Skill in developing and maintaining good working relationships with contractors, other City employees, and the general public. Skill in using applicable software applications. Skill in data analysis and problem solving. Skill in planning and organizing. Skill in oral and written communication. Ability to multitask and prioritize. Ability to provide efficient, timely, and courteous customer service. Ability to conduct advanced financial analysis. Ability to comprehend, analyze, and interpret complex documents. Ability to foster and develop systematic processes and continuous improvement principles. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for this position include: Graduation from an accredited high school or equivalent, plus seven (7) years of experience in a related field, including three (3) years of experience in a supervisory capacity. One (1) additional year of education may substitute for one (1) year of the required experience with a maximum substitution of three (3) years. Do you meet these minimum qualifications? Yes No * Please describe how you meet these minimum qualifications. Please detail how you meet the educational requirements (if applicable), account for the years of related experience (if applicable), and explain any substitutions of experience for education, or vice-versa (if applicable). (Open Ended Question) * How many years of supervisory experience do you have? Less than 3 years 3 - 4 years 4 - 5 years More than 5 years * Please describe your professional facilities management experience. (Open Ended Question) * How many years of experience do you have coordinating building maintenance and operational activities? 0 - 2 Years 2 - 5 Years 5 - 8 Years More than 8 Years * Please describe your experience with sustainable building maintenance best practices using the U.S. Green Building Council's LEED rating system. (Open Ended Question) * Do you possess a Real Property Administrator, RPA designation? Yes No * Do you possess an IFMA Certified Facility Manager, CFM designation? Yes No * Do you possess a Facilities Management Administrator, FMA designation? Yes No * Do you possess a Certified Property Manager, CPM designation? Yes No * Please list any valid sustainability/green building certifications or professional credentials that you currently possess that are applicable to this position. (Open Ended Question) * Describe your experience as the point of contact for operations with the financial team during the budget development process. (Open Ended Question) * Which of the following best describes your proficiency with Microsoft Outlook? Basic: able to send/receive emails and schedule calendar items Intermediate: able to reply/forward email, use mail options to mark messages as confidential/high priority, set up read receipts, send meeting notices, set up task list Advanced: able to view calendar conflicts for multiple users, manage email/calendar for other users, set up rules and alerts, resend/recall emails No experience using Microsoft Outlook. * Which of the following best describes your proficiency with Microsoft Office Suite, specifically with Word and Excel? I do not have experience with Microsoft Office Basic: create/edit simple documents, spreadsheet Intermediate: create/edit a variety of documents & spreadsheets; reformat document features such as color, font style and size of text, change page size/width, & filter/sort data fields Advanced: create/edit complex documents & spreadsheets; integrate features such as tables, charts, mathematic formulas, hyperlinks, graphics; data/mail merge, import data from one document to another None of the above * Which of the following best describes your experience with Microsoft PowerPoint? No Experience. Basic: edit/create simple presentations. Intermediate: create a variety of presentations, reformat individual slides, reformat document features such as color, font size and style of text. Advanced: create/edit complex, professional-quality presentations with transitions, integrate other Microsoft aspects such as tables, charts and graphics. * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Check. * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No Optional & Required Documents Required Documents Optional Documents
Apr 11, 2024
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Graduation from an accredited high school or equivalent, plus seven (7) years of experience in a related field, including three (3) years of experience in a supervisory capacity. One (1) additional year of education may substitute for one (1) year of the required experience with a maximum substitution of three (3) years. Licenses or Certifications: None. Notes to Applicants Employment Application: The City of Austin employment application is an official document; incomplete applications will not be considered. Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications. The Employment Record should be complete with job titles, employment dates, and specific job duties, functions, and responsibilities for each position held. If you are selected as the top candidate, starting salary will be based on overall relevant experience from your application. Résumés will not be accepted and statements such as “see résumé” will not be accepted. You may use “N/A” for fields that are not applicable. The responses to the supplemental questions inquiring about experience should be reflected on your application. Assessments: Assessment(s) may be administered as part of the interview process. If you are selected as a top candidate: Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution. Military / Veteran Interview Preference: Military/Veterans must provide a copy of their DD214 verifying honorable discharge, at the time of initial interview to receive military/veteran interview preference. Criminal Background Investigation: This position requires a criminal background investigation. Fair Labor Standards Act ( FLSA ) Classification: This position is classified as EXEMPT . Exempt employees are salaried and, except as provided, are not eligible for overtime compensation. Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program , you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Employees, in Good Standing, who are candidates within the department/division that the position resides in and who meet the minimum and preferred qualifications (if any) of the position will be included in the initial interview. Department/division employee must remain in Good Standing through the Top Candidate Selection phase at which time the Good Standing status will be re-verified. Essential Employee: This position is an essential position. This means that the Top Candidate who, by virtue of their presence, specialized function or necessary skills, are essential to meeting the business or certain operational needs and are therefore required to report to duty. Please note that the Department may close the job posting at any time after seven (7) days. Pay Range $33.05 - $42.14 Hours Monday through Friday from 7:30 a.m. to 4:30 p.m. This position is Exempt. Hours may vary depending on work demands and business needs. Evening, weekend and holiday work may be required. Job Close Date 04/24/2024 Type of Posting External Department Building Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location Varies by work location Preferred Qualifications Preferred Experience: Real Property Administrator ( RPA ), or the ability to obtain within 6 months of hire IFMA Certified Facility Manager ( CFM ), or the ability to obtain within 6 months of hire Facilities Management Administrator ( FMA ), or the ability to obtain within 6 months of hire Certified Property Manager ( CPM ), or the ability to obtain within 6 months of hire Certified Green Building Professional ( CGBP ), or the ability to obtain within 6 months of hire Leadership in Energy & Environmental Design ( LEED ) certification, or other green building professional credentials., or the ability to obtain within 6 months of hire The preferred qualifications for the position also include the following experience and indicated proficiencies: Professional facilities management experience. Budget development experience as it is related to the facilities field. Proficiency in Microsoft Word, Excel, and Outlook and PowerPoint. Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Coordinates and supervises the activities of skill craft positions including plumbing, electrical, Heating Ventilation Air Conditioning ( HVAC ), etc., involved in minor construction, building maintenance, and related activities as well as the activities of Building and Grounds (or Custodial) staff or program. Responds to occupant needs and ensures that administrative, building, technical, and custodial staff resolves problems. Ensures that all services provided to properties are in compliance with City of Austin ( COA ) and Building Services policies, procedures, regulations, contractual obligations, and standards. Conducts periodic property inspections, recommending and/or approving alterations, maintenance, and reconditioning. Contracts for and supervises vendor services as required. Serves as primary contact with occupant department specific points of contact (SPOCs) and Building Services senior management. Develops, controls, and monitors annual budgets for operating and capital expenses, forecasting management plans, and preparing monthly performance. Evaluates the effectiveness and efficiency of programs, properties, and projects. Develops and recommends short- and long-range plans. Coordinates activities with other divisions and sections. Fosters COA and departmental safety culture and enforces safety rules. Develops and establishes goals, priorities, and procedures. Responsibilities - Supervision and/or Leadership Exercised: Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of management and budgeting principals. Knowledge of maintenance operations. Knowledge of applicable legislation and legal requirements. Knowledge of financial terms and principles. Knowledge of advanced analytical and quantitative skills. Skill in personnel management. Skill in budget development and administration. Skill in developing and maintaining good working relationships with contractors, other City employees, and the general public. Skill in using applicable software applications. Skill in data analysis and problem solving. Skill in planning and organizing. Skill in oral and written communication. Ability to multitask and prioritize. Ability to provide efficient, timely, and courteous customer service. Ability to conduct advanced financial analysis. Ability to comprehend, analyze, and interpret complex documents. Ability to foster and develop systematic processes and continuous improvement principles. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for this position include: Graduation from an accredited high school or equivalent, plus seven (7) years of experience in a related field, including three (3) years of experience in a supervisory capacity. One (1) additional year of education may substitute for one (1) year of the required experience with a maximum substitution of three (3) years. Do you meet these minimum qualifications? Yes No * Please describe how you meet these minimum qualifications. Please detail how you meet the educational requirements (if applicable), account for the years of related experience (if applicable), and explain any substitutions of experience for education, or vice-versa (if applicable). (Open Ended Question) * How many years of supervisory experience do you have? Less than 3 years 3 - 4 years 4 - 5 years More than 5 years * Please describe your professional facilities management experience. (Open Ended Question) * How many years of experience do you have coordinating building maintenance and operational activities? 0 - 2 Years 2 - 5 Years 5 - 8 Years More than 8 Years * Please describe your experience with sustainable building maintenance best practices using the U.S. Green Building Council's LEED rating system. (Open Ended Question) * Do you possess a Real Property Administrator, RPA designation? Yes No * Do you possess an IFMA Certified Facility Manager, CFM designation? Yes No * Do you possess a Facilities Management Administrator, FMA designation? Yes No * Do you possess a Certified Property Manager, CPM designation? Yes No * Please list any valid sustainability/green building certifications or professional credentials that you currently possess that are applicable to this position. (Open Ended Question) * Describe your experience as the point of contact for operations with the financial team during the budget development process. (Open Ended Question) * Which of the following best describes your proficiency with Microsoft Outlook? Basic: able to send/receive emails and schedule calendar items Intermediate: able to reply/forward email, use mail options to mark messages as confidential/high priority, set up read receipts, send meeting notices, set up task list Advanced: able to view calendar conflicts for multiple users, manage email/calendar for other users, set up rules and alerts, resend/recall emails No experience using Microsoft Outlook. * Which of the following best describes your proficiency with Microsoft Office Suite, specifically with Word and Excel? I do not have experience with Microsoft Office Basic: create/edit simple documents, spreadsheet Intermediate: create/edit a variety of documents & spreadsheets; reformat document features such as color, font style and size of text, change page size/width, & filter/sort data fields Advanced: create/edit complex documents & spreadsheets; integrate features such as tables, charts, mathematic formulas, hyperlinks, graphics; data/mail merge, import data from one document to another None of the above * Which of the following best describes your experience with Microsoft PowerPoint? No Experience. Basic: edit/create simple presentations. Intermediate: create a variety of presentations, reformat individual slides, reformat document features such as color, font size and style of text. Advanced: create/edit complex, professional-quality presentations with transitions, integrate other Microsoft aspects such as tables, charts and graphics. * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Check. * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No Optional & Required Documents Required Documents Optional Documents
STATE CENTER COMMUNITY COLLEGE DISTRICT
Fresno, California, United States
General Purpose Under general direction, plans, organizes, manages and integrates work of the business office, college budgeting and accounting, facilities maintenance and other administrative and operational support functions at an assigned college to achieve the college's strategic financial plan; manages and reviews short- and long-term fiscal planning for the college's divisions and departments; provides expert professional assistance to the college President and other college and District management in areas of assigned responsibility; manages assigned functional areas to ensure compliance with District policies and procedures and all state and federal regulations and requirements; and performs related duties as assigned. Essential Duties & Responsibilities The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. Plans, organizes, directs, controls, integrates and evaluates the work of the college department; with managers and staff, develops, implements and monitors work plans to achieve goals and objectives; contributes to development of and monitors performance against the annual department and college budget; manages and directs development, implementation and evaluation of plans, work processes, systems and procedures to achieve annual goals, objectives and work standards. Directs and manages the performance of managers and staff; directs and oversees the selection of staff; establishes performance requirements and personal development targets for direct reports; regularly monitors performance and provides coaching for performance improvement and development; recommends compensation; hears and acts on grievances; subject to concurrence by senior management and Human Resources, approves or takes disciplinary action, up to and including termination, to address performance deficiencies, in accordance with Personnel Commission Rules, Board policies, Administrative Regulations, Human Resources procedures and collective bargaining agreements. Provides day-to-day leadership and works with staff to ensure a high-performance, service-oriented work environment that supports achievement of the department's and District's mission, objectives and values; promotes workplace diversity, inclusion, cultural competency and a positive work environment. With other members of college and District Senior Management, participates in the development and implementation of strategic plans, goals and objectives; leads and directs department staff in the development and application of new methodologies, technologies and business process improvements to achieve higher efficiency, productivity and customer service in department work processes. Through subordinate managers, directs and oversees operations of the college business office, responsible for: disbursing and accounting for financial aid to students; collecting and accounting for student payments ranging from tuition to parking permits; and providing accounting services for student government, clubs and trust accounts. Directs and manages the preparation and administration of general fund and categorical budgets; serves on the college budget committee and advises the college president on the merit of resource requests for budget funding and funding allocations; reviews financial/budget forecasts and reports and monitors college expenditures for compliance, budget availability and reasonableness; approves contracts up to the established college approval limit and purchase requisitions up to $10,000; works with college staff and other colleges and the District in developing proposals regarding financial management process improvements and addressing fiscal issues and challenges including recommending alternative funding sources and cost reduction strategies when necessary. Ensures policy and spending compliance for all college funds and programs in accordance with the California Education Code, Titles V and IX, other federal and state statutes and provisions of the State Budgeting and Accounting Manual. Oversees facilities management for the campus and center(s); works with District and college management to facilitate and coordinate the design, renovation, modifications and construction of facility infrastructure to support current and future needs of the college, in alignment with the Educational Master Plan and the Facilities Master Plan; conducts communication and interactive feedback with various constituencies impacted by facility construction to gain participation and support for the college's initiatives; oversees office/classroom space planning and relocation; approves and manages requests for use/rental of facilities for college events, as well as outside group events; acts as the college safety officer and chairs the campus environmental health/safety/facilities committee. Through subordinate manager, plans and directs the custodial cleaning of campus and center buildings and facilities, including minor maintenance and repair of furniture and fixtures; depending on assigned college, may manage and integrate various auxiliary operations and services, which may include food service, bookstore, printing/duplicating, marketing communications, warehousing and mail services. Works with District Human Resources and Personnel Commission on the full range of personnel management and employee relations programs, processes and issues as they pertain to staff on the assigned campus and centers; coordinates hiring of classified personnel with District Human Resources and Personnel Commission offices. Coordinates with District centralized operations/services for police and public safety, parking services, transportation, health and safety, building and equipment maintenance and grounds maintenance to ensure campus programs and priorities are achieved. Collaborates with District directors, other college vice presidents, managers and specialists on implementation and integration of District policies and procedures into college operations and on the resolution of unusual and complex business problems. Serves as a strategic advisor to a college president and acts for that individual in his/her absence. Participates in participatory governance processes and initiatives. Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District. OTHER DUTIES Stays abreast of new regulations, rends and changes in areas of assigned responsibilities; represents the college in meetings with outside organizations in business and industry to ensure sound working relationships. Performs related duties as assigned. Employment Standards / Minimum Qualifications KNOWLEDGE, SKILLS AND ABILITIES Knowledge of: Principles, practices and procedures of general and governmental accounting, particularly involving financial statement preparation and methods of financial control, reporting and audit. Generally accepted accounting principles, Government Accounting Board standards and other standards and requirements applicable to community colleges. Principles and practices of public agency budget development and management and District policies for budgeting. Accounting principles, methods and practices, including methods of cash control, internal control accounting standards and financial reporting. Federal, state and District rules, regulations, policies and procedures governing the award of financial aid at a level of detail necessary to manage and oversee assigned financial aid responsibilities. Use and operation of applicable modules of the District's enterprise accounting and finance and student accounting systems. Federal Privacy Act regulations regarding the release of private employee and student information. District policies, procedures and practices governing purchasing, accounts payable processing, cash handling and receipting and related financial transactions. General principles, practices and District policies and programs for environmental health and safety, risk management and all other centralized functions, operations and services provided by the District. Modern methods of facilities management and utilization; best practices in facilities operations and maintenance. Federal, state and local laws, rules, codes and regulations applicable to the range of functions for which the classification is accountable. District human resources and Personnel Commission policies, rules and processes for recruitment and employment, benefits, employee relations and performance evaluation. Principles and practices of sound business communication. Research methods and analysis techniques. Principles and practices of effective management and supervision. Principles and practices of strategic planning. Basic principles and practices of organizational improvement and culture change. Safety policies and safe work practices applicable to the work being performed. Personnel Commission Rules, Board Policies, Administrative Regulations, Human Resources procedures and collective bargaining agreements. Skills and Abilities to: Plan, organize, manage, assign, delegate, review and evaluate the work of assigned staff and the college business or administrative services office. Analyze financial and budget data and prepare accounting statements, budgets, reports, summary conclusions and recommendations in accordance with generally accepted accounting principles, District policies and legal requirements. Read, interpret, explain and apply pertinent laws, codes, rules, regulations, policies and accounting principles, including District and Board of Trustees policies. Define issues, analyze problems, evaluate alternatives and develop sound, independent conclusions and recommendations in accordance with laws, regulations, rules and policies. Work collaboratively with college and District directors and managers and the community and provide expert advice and counsel to develop solutions to complex issues. Organize, set priorities and exercise expert, independent judgment within areas of responsibility. Develop and maintain an inclusive work environment that fosters diversity, respect and engagement. Develop and implement appropriate procedures and controls. Prepare clear, concise and comprehensive financial statements, budgets, correspondence, reports, studies and other written materials. Effectively engage and support historically minoritized groups by addressing issues of equity and improving culturally responsive service-oriented practices. Communicate effectively, both orally and in writing. Represent the college effectively in dealings with the District, other colleges, public agencies and outside auditors. Make presentations and present proposals and recommendations clearly, logically and persuasively to diverse audiences. Operate a computer and use standard business software. Establish and maintain effective working relationships with all those encountered in the course of work. EDUCATION AND EXPERIENCE Graduation from an accredited college or university with a bachelor's degree in accounting, finance, business administration or a related field, and at least seven years of progressively responsible finance and accounting experience, including budgeting analysis/control or business management for a large governmental or educational organization, at least two of which were in a supervisory or management capacity; or an equivalent combination of training and experience. Experience in a California community college district is preferred. LICENSES, CERTIFICATES AND OTHER REQUIREMENTS A valid California driver's license and the ability to maintain insurability under the District's vehicle insurance program. PHYSICAL AND MENTAL DEMANDS The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands While performing the duties of this class, employees are regularly required to sit; talk or hear, in person and by telephone; use hands to finger, handle, feel or operate computers and other standard office equipment; and reach with hands and arms. Employees are frequently required to walk and stand and lift up to 10 pounds and occasionally up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Mental Demands While performing the duties of this class, employees regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve complex problems; observe and interpret situations; learn and apply new information or skills; perform highly detailed work under changing, intensive deadlines on multiple concurrent tasks; and interact with all levels of District managers and staff and others encountered in the course of work. WORKING ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees work in a typical office environment where the noise level is quiet. The employee may be required to travel to locations other than assigned work site and to adjust to work schedule changes and requirements to work overtime. Assessment Process APPLICATION SUBMISSION To move forward in the selection process, you must complete an online application through our web site at http://www.schooljobs.com/careers/scccd . Please attach to your application a copy of your degree(s) or transcripts (must include when degree was awarded) or your application may be considered incomplete. Resumes may also be uploaded but cannot be used in lieu of a completed application. ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS. When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. Experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications. All required documents must be submitted by the applicant. Personnel Commission staff will not upload your documents for you. The State Center Community College District does not accept letters of recommendation for classified positions. Please do not attempt to attach letters of recommendation to your application. APPLICATION REVIEW AND ASSESSMENTS The application review process includes an evaluation of training and experience based on given application information and answers to supplemental questionnaire. Only the most qualified applicants, who pass the minimum qualifications review, will be invited to the assessment process. The assessment process will include a written prompt assessment (25% weight) and an oral interview assessment (75% weight). Passing score is 75% out of 100% on each assessment section. TESTING TENTATIVELY SCHEDULED AS FOLLOWS: ORAL INTERVIEW ASSESSMENT: MAY 15 & MAY 16, 2024 WRITTEN PROMPT ASSESSMENT: MAY 15 & MAY 16, 2024 The assessment process / assessment date is subject to change as needs dictate. All communication regarding this process will be delivered via email to the address listed on your application. ELIGIBILITY LIST Candidates who attain a passing score on each part of the assessment will be placed in rank order o n a Clovis Community College Open-Competitive List. Using the same process, a separate Promotional List will be established and both Lists will be used concurrently. Unless otherwise indicated, the eligibility list will be used to fill current vacancies at Clovis Community College for at least six (6) months. PASSING THE ASSESSMENTS AND BEING PLACED ON THE ELIGIBILITY LIST DO NOT GUARANTEE AN OFFER OF EMPLOYMENT. ACCOMMODATIONS Individuals with disabilities requiring reasonable accommodation in the selection process must inform the State Center Community College District Personnel Commission Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request including an explanation as to the type and extent of accommodation needed to participate in the selection process. State Center Community College District is an Equal Employment Opportunity Employer. It is the policy of State Center Community College District to provide all persons with equal employment and educational opportunities without regard to race, ethnicity, national origin, gender, age, disability, medical condition, marital status, religion or similar factors as defined by law. We are a Title V employer. Full-time permanent positions provide an attractive benefit package which includes health, dental and vision coverage for the employee and eligible dependents, as well as life insurance and disability coverage for employees.Part-time positions are paid hourly, with limited benefits. For a detailed list of benefits, visit our benefits page . Closing Date/Time: 5/3/2024 11:59 PM Pacific
Apr 06, 2024
Full Time
General Purpose Under general direction, plans, organizes, manages and integrates work of the business office, college budgeting and accounting, facilities maintenance and other administrative and operational support functions at an assigned college to achieve the college's strategic financial plan; manages and reviews short- and long-term fiscal planning for the college's divisions and departments; provides expert professional assistance to the college President and other college and District management in areas of assigned responsibility; manages assigned functional areas to ensure compliance with District policies and procedures and all state and federal regulations and requirements; and performs related duties as assigned. Essential Duties & Responsibilities The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. Plans, organizes, directs, controls, integrates and evaluates the work of the college department; with managers and staff, develops, implements and monitors work plans to achieve goals and objectives; contributes to development of and monitors performance against the annual department and college budget; manages and directs development, implementation and evaluation of plans, work processes, systems and procedures to achieve annual goals, objectives and work standards. Directs and manages the performance of managers and staff; directs and oversees the selection of staff; establishes performance requirements and personal development targets for direct reports; regularly monitors performance and provides coaching for performance improvement and development; recommends compensation; hears and acts on grievances; subject to concurrence by senior management and Human Resources, approves or takes disciplinary action, up to and including termination, to address performance deficiencies, in accordance with Personnel Commission Rules, Board policies, Administrative Regulations, Human Resources procedures and collective bargaining agreements. Provides day-to-day leadership and works with staff to ensure a high-performance, service-oriented work environment that supports achievement of the department's and District's mission, objectives and values; promotes workplace diversity, inclusion, cultural competency and a positive work environment. With other members of college and District Senior Management, participates in the development and implementation of strategic plans, goals and objectives; leads and directs department staff in the development and application of new methodologies, technologies and business process improvements to achieve higher efficiency, productivity and customer service in department work processes. Through subordinate managers, directs and oversees operations of the college business office, responsible for: disbursing and accounting for financial aid to students; collecting and accounting for student payments ranging from tuition to parking permits; and providing accounting services for student government, clubs and trust accounts. Directs and manages the preparation and administration of general fund and categorical budgets; serves on the college budget committee and advises the college president on the merit of resource requests for budget funding and funding allocations; reviews financial/budget forecasts and reports and monitors college expenditures for compliance, budget availability and reasonableness; approves contracts up to the established college approval limit and purchase requisitions up to $10,000; works with college staff and other colleges and the District in developing proposals regarding financial management process improvements and addressing fiscal issues and challenges including recommending alternative funding sources and cost reduction strategies when necessary. Ensures policy and spending compliance for all college funds and programs in accordance with the California Education Code, Titles V and IX, other federal and state statutes and provisions of the State Budgeting and Accounting Manual. Oversees facilities management for the campus and center(s); works with District and college management to facilitate and coordinate the design, renovation, modifications and construction of facility infrastructure to support current and future needs of the college, in alignment with the Educational Master Plan and the Facilities Master Plan; conducts communication and interactive feedback with various constituencies impacted by facility construction to gain participation and support for the college's initiatives; oversees office/classroom space planning and relocation; approves and manages requests for use/rental of facilities for college events, as well as outside group events; acts as the college safety officer and chairs the campus environmental health/safety/facilities committee. Through subordinate manager, plans and directs the custodial cleaning of campus and center buildings and facilities, including minor maintenance and repair of furniture and fixtures; depending on assigned college, may manage and integrate various auxiliary operations and services, which may include food service, bookstore, printing/duplicating, marketing communications, warehousing and mail services. Works with District Human Resources and Personnel Commission on the full range of personnel management and employee relations programs, processes and issues as they pertain to staff on the assigned campus and centers; coordinates hiring of classified personnel with District Human Resources and Personnel Commission offices. Coordinates with District centralized operations/services for police and public safety, parking services, transportation, health and safety, building and equipment maintenance and grounds maintenance to ensure campus programs and priorities are achieved. Collaborates with District directors, other college vice presidents, managers and specialists on implementation and integration of District policies and procedures into college operations and on the resolution of unusual and complex business problems. Serves as a strategic advisor to a college president and acts for that individual in his/her absence. Participates in participatory governance processes and initiatives. Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District. OTHER DUTIES Stays abreast of new regulations, rends and changes in areas of assigned responsibilities; represents the college in meetings with outside organizations in business and industry to ensure sound working relationships. Performs related duties as assigned. Employment Standards / Minimum Qualifications KNOWLEDGE, SKILLS AND ABILITIES Knowledge of: Principles, practices and procedures of general and governmental accounting, particularly involving financial statement preparation and methods of financial control, reporting and audit. Generally accepted accounting principles, Government Accounting Board standards and other standards and requirements applicable to community colleges. Principles and practices of public agency budget development and management and District policies for budgeting. Accounting principles, methods and practices, including methods of cash control, internal control accounting standards and financial reporting. Federal, state and District rules, regulations, policies and procedures governing the award of financial aid at a level of detail necessary to manage and oversee assigned financial aid responsibilities. Use and operation of applicable modules of the District's enterprise accounting and finance and student accounting systems. Federal Privacy Act regulations regarding the release of private employee and student information. District policies, procedures and practices governing purchasing, accounts payable processing, cash handling and receipting and related financial transactions. General principles, practices and District policies and programs for environmental health and safety, risk management and all other centralized functions, operations and services provided by the District. Modern methods of facilities management and utilization; best practices in facilities operations and maintenance. Federal, state and local laws, rules, codes and regulations applicable to the range of functions for which the classification is accountable. District human resources and Personnel Commission policies, rules and processes for recruitment and employment, benefits, employee relations and performance evaluation. Principles and practices of sound business communication. Research methods and analysis techniques. Principles and practices of effective management and supervision. Principles and practices of strategic planning. Basic principles and practices of organizational improvement and culture change. Safety policies and safe work practices applicable to the work being performed. Personnel Commission Rules, Board Policies, Administrative Regulations, Human Resources procedures and collective bargaining agreements. Skills and Abilities to: Plan, organize, manage, assign, delegate, review and evaluate the work of assigned staff and the college business or administrative services office. Analyze financial and budget data and prepare accounting statements, budgets, reports, summary conclusions and recommendations in accordance with generally accepted accounting principles, District policies and legal requirements. Read, interpret, explain and apply pertinent laws, codes, rules, regulations, policies and accounting principles, including District and Board of Trustees policies. Define issues, analyze problems, evaluate alternatives and develop sound, independent conclusions and recommendations in accordance with laws, regulations, rules and policies. Work collaboratively with college and District directors and managers and the community and provide expert advice and counsel to develop solutions to complex issues. Organize, set priorities and exercise expert, independent judgment within areas of responsibility. Develop and maintain an inclusive work environment that fosters diversity, respect and engagement. Develop and implement appropriate procedures and controls. Prepare clear, concise and comprehensive financial statements, budgets, correspondence, reports, studies and other written materials. Effectively engage and support historically minoritized groups by addressing issues of equity and improving culturally responsive service-oriented practices. Communicate effectively, both orally and in writing. Represent the college effectively in dealings with the District, other colleges, public agencies and outside auditors. Make presentations and present proposals and recommendations clearly, logically and persuasively to diverse audiences. Operate a computer and use standard business software. Establish and maintain effective working relationships with all those encountered in the course of work. EDUCATION AND EXPERIENCE Graduation from an accredited college or university with a bachelor's degree in accounting, finance, business administration or a related field, and at least seven years of progressively responsible finance and accounting experience, including budgeting analysis/control or business management for a large governmental or educational organization, at least two of which were in a supervisory or management capacity; or an equivalent combination of training and experience. Experience in a California community college district is preferred. LICENSES, CERTIFICATES AND OTHER REQUIREMENTS A valid California driver's license and the ability to maintain insurability under the District's vehicle insurance program. PHYSICAL AND MENTAL DEMANDS The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands While performing the duties of this class, employees are regularly required to sit; talk or hear, in person and by telephone; use hands to finger, handle, feel or operate computers and other standard office equipment; and reach with hands and arms. Employees are frequently required to walk and stand and lift up to 10 pounds and occasionally up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Mental Demands While performing the duties of this class, employees regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve complex problems; observe and interpret situations; learn and apply new information or skills; perform highly detailed work under changing, intensive deadlines on multiple concurrent tasks; and interact with all levels of District managers and staff and others encountered in the course of work. WORKING ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees work in a typical office environment where the noise level is quiet. The employee may be required to travel to locations other than assigned work site and to adjust to work schedule changes and requirements to work overtime. Assessment Process APPLICATION SUBMISSION To move forward in the selection process, you must complete an online application through our web site at http://www.schooljobs.com/careers/scccd . Please attach to your application a copy of your degree(s) or transcripts (must include when degree was awarded) or your application may be considered incomplete. Resumes may also be uploaded but cannot be used in lieu of a completed application. ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS. When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. Experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications. All required documents must be submitted by the applicant. Personnel Commission staff will not upload your documents for you. The State Center Community College District does not accept letters of recommendation for classified positions. Please do not attempt to attach letters of recommendation to your application. APPLICATION REVIEW AND ASSESSMENTS The application review process includes an evaluation of training and experience based on given application information and answers to supplemental questionnaire. Only the most qualified applicants, who pass the minimum qualifications review, will be invited to the assessment process. The assessment process will include a written prompt assessment (25% weight) and an oral interview assessment (75% weight). Passing score is 75% out of 100% on each assessment section. TESTING TENTATIVELY SCHEDULED AS FOLLOWS: ORAL INTERVIEW ASSESSMENT: MAY 15 & MAY 16, 2024 WRITTEN PROMPT ASSESSMENT: MAY 15 & MAY 16, 2024 The assessment process / assessment date is subject to change as needs dictate. All communication regarding this process will be delivered via email to the address listed on your application. ELIGIBILITY LIST Candidates who attain a passing score on each part of the assessment will be placed in rank order o n a Clovis Community College Open-Competitive List. Using the same process, a separate Promotional List will be established and both Lists will be used concurrently. Unless otherwise indicated, the eligibility list will be used to fill current vacancies at Clovis Community College for at least six (6) months. PASSING THE ASSESSMENTS AND BEING PLACED ON THE ELIGIBILITY LIST DO NOT GUARANTEE AN OFFER OF EMPLOYMENT. ACCOMMODATIONS Individuals with disabilities requiring reasonable accommodation in the selection process must inform the State Center Community College District Personnel Commission Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request including an explanation as to the type and extent of accommodation needed to participate in the selection process. State Center Community College District is an Equal Employment Opportunity Employer. It is the policy of State Center Community College District to provide all persons with equal employment and educational opportunities without regard to race, ethnicity, national origin, gender, age, disability, medical condition, marital status, religion or similar factors as defined by law. We are a Title V employer. Full-time permanent positions provide an attractive benefit package which includes health, dental and vision coverage for the employee and eligible dependents, as well as life insurance and disability coverage for employees.Part-time positions are paid hourly, with limited benefits. For a detailed list of benefits, visit our benefits page . Closing Date/Time: 5/3/2024 11:59 PM Pacific
Orange County, CA
Orange County, California, United States
CAREER DESCRIPTION OC ANIMAL CARE FIELD SERVICES MANAGER (OPERATIONS AND MAINTENANCE MANAGER) SALARY INFORMATION his position is scheduled to receive salary range increases on the following dates: Effective June 28, 2024 - 4.25% increase Effective June 27, 2025 - 4.0% increase Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization. OPEN TO THE PUBLIC This recruitment is being held to establish an open eligible list to fill current and future Operations and Maintenance Manager (8267MA) vacancies within OC Community Resources/OC Animal Care. The eligible list established may also be used to fill similar and/or lower-level classifications throughout the County of Orange. DEADLINE EXTENDED TO APPLY Qualified applicants are encouraged to apply immediately, as this recruitment will close on Friday, April 26, 2024 at 11:59 PM (PT) . The deadline to apply for first round of consideration will be on Friday, April 5,2024 . THE COUNTY The County of Orange is a regional service provider and planning agency whose core businesses include public safety, public health, environmental protection, regional planning, public assistance, social services, and aviation. OC COMMUNITY RESOURCES (OCCR) OC Community Resources is a multi-faceted department comprised of OC Animal Care, OC Community Services, OC Housing & Community Development, OC Parks, and OC Public Libraries. OC ANIMAL CARE OC Animal Care's mission is to provide refuge and care for animals, foster the human-animal bond and promote safety in our community to ensure a safe compassionate community for all. OC Animal Care promotes responsible pet ownership; health and safety of people and animals and spay/neuter programs. OC Animal Care provides temporary shelter and medical care for lost, owned, or stray animals and opportunities for adoption for these animals. OC Animal Care (OCAC) was founded in 1941 in the City of Orange in Orange County, California as a rabies control center with only 25 dog kennels. Since then, OCAC has expanded to play an important role in Orange County's animal care community. OCAC serves 14 cities and the unincorporated areas of Orange County with its expanded programs and services. OCAC's goal is to deliver prompt, temporary care, and refuge to homeless animals, reunite animals with their owners, facilitate adoption, ensure public safety, and enhance the human-animal bond in the community. The shelter is designed to provide a positive experience for animals and people alike, and is the backdrop for the adaptive animal programming continually developed by OC Animal Care to provide enrichment, engagement and adoption services for the animals in its care. THE OPPORTUNITY Under general direction of the Operations Manager, the Field Services Manager plans, coordinates, and supervises field and animal control activities; supervises the work of animal control staff engaged in the operation of a comprehensive animal control program which includes, but is not limited to, the interpretation and enforcement of state and local laws and ordinances related to the impound and rescue of domestic animals, rabies control, animal cruelty, and neglect, humane euthanasia of animals, and spay and neuter; provides information to the public regarding animal control operations and procedures, and completes related work as required. This assignment manages, plans, supervises, and coordinates the daily operations of the field department, which includes the work of office and field staff, including the impounding of animals, assessment of physical and behavioral conditions of stray and impounded animals; performs enforcement tasks such as issuing of notices to appear in court, warrant service, and related duties; establishes protocols for the assessment of emergency medical attention of animals. This position is also responsible for protocols for the proper care of animals during impoundment and transportation. In addition, this position ensures the safety of field and patrol staff; trains and acts as a technical resource to field and shelter staff; recommends, implements, and writes operational policies and procedures related to animal control field services, and establishes uniformity in the application of rules, regulations, and policies established by the Operations Manager; works with other agencies and County departments regarding Animal Control matters. Work Schedule: OC Animal Care provides service 24 hours per day, 365 days per year. Incumbents should be prepared to work rotating shifts, including days, nights, weekends, and holidays on a rotating schedule. Incumbents may be expected to remain “on-call” or be drafted for mandatory overtime in the event of an emergency, disaster, or during periods of unexpected staffing shortages. DESIRABLE QUALIFICATIONS & CORE COMPETENCIES The ideal candidate will be an experienced manager within the animal welfare industry with a strong background in operational management and demonstrated skills in effective leadership and supervision. Such a candidate should be experienced with facilitating meetings to identify and resolve problems across teams and managing solutions in the presence of competing priorities. This experience specifically within a city, county, or a municipal system is highly desirable but not required. Operational management experience in all the following areas is highly desirable: Personnel management Finance/budgeting Records management Safety and emergency preparedness Operational management experience in Recruitment is desirable but not required. In addition, the ideal candidate will demonstrate related knowledge and experience in the following core competencies: Technical Expertise | Administrative Support Working in collaboration with management and HR to plan development strategies and goals for performance improvement Understanding of technical data and software, related terminology and laws, rules, and regulations pertaining to HR Statistical reporting for OC Animal Care to the public, stakeholders, or state/national public safety reporting entities, as appropriate Enact quality assurance procedures to ensure data consistency and accuracy Ensure compliance with County-wide policies and procedures Interpersonal Skills Working effectively and collaboratively with various stakeholders including internal/external clients, various departments/agencies throughout the organization, contractors, vendors and internal/external business partners Establishing and maintaining professional, cooperative, working relationships with peers, managers, stakeholders, vendors and the general public Verbal l Written Communication Skills Communicating effectively in person and in writing with County management and staff, contractors, public constituents, and community stakeholders Utilizing diplomacy, tact, excellent customer service, and confidentiality in the performance of the assigned duties Composing written documents for a wide variety of audiences including composing formal letters and report, reallocation studies, disciplinary action plans, and other official documents Problem Solving | Organizing & Planning Solving problems effectively through strong analytical skills Addressing compliance and performance matters as related to HR Overseeing and/or monitoring contract outcomes and expenditures Effectively utilizing organizing and planning skills to ensure high productivity and efficiency Working independently and managing time wisely to effectively prioritize multiple and competing tasks Demonstrating decisiveness and soundness in judgement, and work cooperatively in groups Supervision | Leadership Demonstrating knowledge of personnel practices as they relate to selecting, training, evaluating performance and supervising employees Adapting to changing assignments and priorities and manages changes with affected parties Providing structure to a team with tools and processes to achieve best practices Performing supervisory tasks related to performance and talent management, training, and staff development, and creating and maintaining succession plans MINIMUM QUALIFICATIONS Please click here for the full classification specification for Operations and Maintenance Manager (8267MA) . RECRUITMENT PROCESS Human Resource Services (HRS) screens all application materials for minimum and/or desirable qualifications. After screening, applicants who meet the minimum and/or desirable qualifications will be referred to the next step in the recruitment process. All applicants will be notified via email of their status in the process. Recorded Structured Oral Interview (rSOI) | (Weighted 100%) The rSOI is a timed oral interview conducted virtually through an online vendor. Applicants will be asked a series of structured questions designed to elicit the applicant's qualifications for the job. All applicant responses will be video recorded so that they can be evaluated against pre-determined criteria by a panel of job knowledge experts. Only the most successful candidates will be placed on the eligible list. Based on the Department's needs, the selection procedures above may be modified. Candidates will be notified of any changes in the selection procedures. Eligible List Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies. Veterans Employment Preference The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here to review the policy. ADDITIONAL INFORMATION Please see below for important information regarding COVID-19 related recommendations. Effective April 3, 2023, it is strongly recommended that County employees working in health care settings and correctional facilities follow vaccination and booster guidelines provided by the California Department of Public Health (CDPH) and the Centers for Disease Control and Prevention (CDC). Please click here to see the latest guidance for more details. The position for which you are applying may be required to adhere to any applicable State or County Public Health Orders. You will receive notification of any requirement as it applies to a position. EMAIL NOTIFICATION Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com . FREQUENTLY ASKED QUESTIONS: Click here for additional Frequently Asked Questions. For specific information pertaining to this recruitment, contact Rula Dabit at 714.480.2884 or by email at Rula.Dabit@occr.ocgov.com. EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Administrative Management * In addition to the County's standard suite of benefits -- such as a variety of health plan options, sick and vacation time and paid holidays -- we also offer an excellent array of benefits such as: Retirement: Benefits are provided through the Orange County Employees' Retirement System (OCERS). Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits. http://www.ocers.org/active-member-information . Paid Leave: Twelve holidays per year plus sick and vacation time Health & Dependent Care Reimbursement Accounts Dental Insurance: County pays 100% of employee and dependent premiums Paid Life Insurance: $100,000 life insurance policy Paid Accidental & Death and Dismemberment Insurance: $100,000 AD&D insurance policy Paid Short & Long Term Disability insurance programs 457 Defined Contribution Program *Effective 07/01/20, management employees who are sworn Public Safety Managers receive health insurance benefits through the AOCDS Medical Benefit Plans. Click here for information about benefits offered to County of Orange employees. Closing Date/Time: 4/26/2024 11:59 PM Pacific
Mar 09, 2024
Full Time
CAREER DESCRIPTION OC ANIMAL CARE FIELD SERVICES MANAGER (OPERATIONS AND MAINTENANCE MANAGER) SALARY INFORMATION his position is scheduled to receive salary range increases on the following dates: Effective June 28, 2024 - 4.25% increase Effective June 27, 2025 - 4.0% increase Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization. OPEN TO THE PUBLIC This recruitment is being held to establish an open eligible list to fill current and future Operations and Maintenance Manager (8267MA) vacancies within OC Community Resources/OC Animal Care. The eligible list established may also be used to fill similar and/or lower-level classifications throughout the County of Orange. DEADLINE EXTENDED TO APPLY Qualified applicants are encouraged to apply immediately, as this recruitment will close on Friday, April 26, 2024 at 11:59 PM (PT) . The deadline to apply for first round of consideration will be on Friday, April 5,2024 . THE COUNTY The County of Orange is a regional service provider and planning agency whose core businesses include public safety, public health, environmental protection, regional planning, public assistance, social services, and aviation. OC COMMUNITY RESOURCES (OCCR) OC Community Resources is a multi-faceted department comprised of OC Animal Care, OC Community Services, OC Housing & Community Development, OC Parks, and OC Public Libraries. OC ANIMAL CARE OC Animal Care's mission is to provide refuge and care for animals, foster the human-animal bond and promote safety in our community to ensure a safe compassionate community for all. OC Animal Care promotes responsible pet ownership; health and safety of people and animals and spay/neuter programs. OC Animal Care provides temporary shelter and medical care for lost, owned, or stray animals and opportunities for adoption for these animals. OC Animal Care (OCAC) was founded in 1941 in the City of Orange in Orange County, California as a rabies control center with only 25 dog kennels. Since then, OCAC has expanded to play an important role in Orange County's animal care community. OCAC serves 14 cities and the unincorporated areas of Orange County with its expanded programs and services. OCAC's goal is to deliver prompt, temporary care, and refuge to homeless animals, reunite animals with their owners, facilitate adoption, ensure public safety, and enhance the human-animal bond in the community. The shelter is designed to provide a positive experience for animals and people alike, and is the backdrop for the adaptive animal programming continually developed by OC Animal Care to provide enrichment, engagement and adoption services for the animals in its care. THE OPPORTUNITY Under general direction of the Operations Manager, the Field Services Manager plans, coordinates, and supervises field and animal control activities; supervises the work of animal control staff engaged in the operation of a comprehensive animal control program which includes, but is not limited to, the interpretation and enforcement of state and local laws and ordinances related to the impound and rescue of domestic animals, rabies control, animal cruelty, and neglect, humane euthanasia of animals, and spay and neuter; provides information to the public regarding animal control operations and procedures, and completes related work as required. This assignment manages, plans, supervises, and coordinates the daily operations of the field department, which includes the work of office and field staff, including the impounding of animals, assessment of physical and behavioral conditions of stray and impounded animals; performs enforcement tasks such as issuing of notices to appear in court, warrant service, and related duties; establishes protocols for the assessment of emergency medical attention of animals. This position is also responsible for protocols for the proper care of animals during impoundment and transportation. In addition, this position ensures the safety of field and patrol staff; trains and acts as a technical resource to field and shelter staff; recommends, implements, and writes operational policies and procedures related to animal control field services, and establishes uniformity in the application of rules, regulations, and policies established by the Operations Manager; works with other agencies and County departments regarding Animal Control matters. Work Schedule: OC Animal Care provides service 24 hours per day, 365 days per year. Incumbents should be prepared to work rotating shifts, including days, nights, weekends, and holidays on a rotating schedule. Incumbents may be expected to remain “on-call” or be drafted for mandatory overtime in the event of an emergency, disaster, or during periods of unexpected staffing shortages. DESIRABLE QUALIFICATIONS & CORE COMPETENCIES The ideal candidate will be an experienced manager within the animal welfare industry with a strong background in operational management and demonstrated skills in effective leadership and supervision. Such a candidate should be experienced with facilitating meetings to identify and resolve problems across teams and managing solutions in the presence of competing priorities. This experience specifically within a city, county, or a municipal system is highly desirable but not required. Operational management experience in all the following areas is highly desirable: Personnel management Finance/budgeting Records management Safety and emergency preparedness Operational management experience in Recruitment is desirable but not required. In addition, the ideal candidate will demonstrate related knowledge and experience in the following core competencies: Technical Expertise | Administrative Support Working in collaboration with management and HR to plan development strategies and goals for performance improvement Understanding of technical data and software, related terminology and laws, rules, and regulations pertaining to HR Statistical reporting for OC Animal Care to the public, stakeholders, or state/national public safety reporting entities, as appropriate Enact quality assurance procedures to ensure data consistency and accuracy Ensure compliance with County-wide policies and procedures Interpersonal Skills Working effectively and collaboratively with various stakeholders including internal/external clients, various departments/agencies throughout the organization, contractors, vendors and internal/external business partners Establishing and maintaining professional, cooperative, working relationships with peers, managers, stakeholders, vendors and the general public Verbal l Written Communication Skills Communicating effectively in person and in writing with County management and staff, contractors, public constituents, and community stakeholders Utilizing diplomacy, tact, excellent customer service, and confidentiality in the performance of the assigned duties Composing written documents for a wide variety of audiences including composing formal letters and report, reallocation studies, disciplinary action plans, and other official documents Problem Solving | Organizing & Planning Solving problems effectively through strong analytical skills Addressing compliance and performance matters as related to HR Overseeing and/or monitoring contract outcomes and expenditures Effectively utilizing organizing and planning skills to ensure high productivity and efficiency Working independently and managing time wisely to effectively prioritize multiple and competing tasks Demonstrating decisiveness and soundness in judgement, and work cooperatively in groups Supervision | Leadership Demonstrating knowledge of personnel practices as they relate to selecting, training, evaluating performance and supervising employees Adapting to changing assignments and priorities and manages changes with affected parties Providing structure to a team with tools and processes to achieve best practices Performing supervisory tasks related to performance and talent management, training, and staff development, and creating and maintaining succession plans MINIMUM QUALIFICATIONS Please click here for the full classification specification for Operations and Maintenance Manager (8267MA) . RECRUITMENT PROCESS Human Resource Services (HRS) screens all application materials for minimum and/or desirable qualifications. After screening, applicants who meet the minimum and/or desirable qualifications will be referred to the next step in the recruitment process. All applicants will be notified via email of their status in the process. Recorded Structured Oral Interview (rSOI) | (Weighted 100%) The rSOI is a timed oral interview conducted virtually through an online vendor. Applicants will be asked a series of structured questions designed to elicit the applicant's qualifications for the job. All applicant responses will be video recorded so that they can be evaluated against pre-determined criteria by a panel of job knowledge experts. Only the most successful candidates will be placed on the eligible list. Based on the Department's needs, the selection procedures above may be modified. Candidates will be notified of any changes in the selection procedures. Eligible List Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies. Veterans Employment Preference The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here to review the policy. ADDITIONAL INFORMATION Please see below for important information regarding COVID-19 related recommendations. Effective April 3, 2023, it is strongly recommended that County employees working in health care settings and correctional facilities follow vaccination and booster guidelines provided by the California Department of Public Health (CDPH) and the Centers for Disease Control and Prevention (CDC). Please click here to see the latest guidance for more details. The position for which you are applying may be required to adhere to any applicable State or County Public Health Orders. You will receive notification of any requirement as it applies to a position. EMAIL NOTIFICATION Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com . FREQUENTLY ASKED QUESTIONS: Click here for additional Frequently Asked Questions. For specific information pertaining to this recruitment, contact Rula Dabit at 714.480.2884 or by email at Rula.Dabit@occr.ocgov.com. EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Administrative Management * In addition to the County's standard suite of benefits -- such as a variety of health plan options, sick and vacation time and paid holidays -- we also offer an excellent array of benefits such as: Retirement: Benefits are provided through the Orange County Employees' Retirement System (OCERS). Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits. http://www.ocers.org/active-member-information . Paid Leave: Twelve holidays per year plus sick and vacation time Health & Dependent Care Reimbursement Accounts Dental Insurance: County pays 100% of employee and dependent premiums Paid Life Insurance: $100,000 life insurance policy Paid Accidental & Death and Dismemberment Insurance: $100,000 AD&D insurance policy Paid Short & Long Term Disability insurance programs 457 Defined Contribution Program *Effective 07/01/20, management employees who are sworn Public Safety Managers receive health insurance benefits through the AOCDS Medical Benefit Plans. Click here for information about benefits offered to County of Orange employees. Closing Date/Time: 4/26/2024 11:59 PM Pacific