Graduate Programs Administrative Support Coordinator (503858)

  • San Diego State University
  • San Diego, California
  • Nov 28, 2021
Full Time Administration and Management Clerical and Administrative Support

Job Description


Position Summary

The Department of Biology is one of the largest departments within the University. Its wide spectrum of teaching and research covers all major areas of biology and includes 1400 undergraduate majors and 200 graduate students.

The SDSU Field Station Programs (FSP) is a university-wide resource that supports academic programs by providing opportunities for teaching and research that deal with native California ecosystems and natural landscapes. The management and oversight of Sky Oaks Field Station, Santa Margarita Ecological Reserve, and Fortuna Mountain Research Reserve for research and university programs is the core function of the FSP. Program staff and affiliated faculty represent SDSU in the larger field oriented scientific community, including collaborations with the Tijuana River National Estuarine Research Reserve, USCD's HPWREN, and field stations nationwide. The FSP works cooperatively with public and private organizations on projects of mutual interest, and in general promotes the university in the region, nationally, and internationally.

Under general direction from the Department Chair, the Graduate Programs Administrative Support Coordinator has primary responsibility for providing administrative support to four faculty members who coordinate the Biology, Ecology and Evolutionary Biology joint doctoral programs, and the masters program.

The Graduate Programs Administrative Support Coordinator is also responsible for administrative support of the Field Stations Program. The Coordinator is the primary contract for the Field Stations Program and includes program support and budget maintenance for the FSP.

For more information regarding the Department of Biology, click here.

This is a full-time (1.0 time-base) benefits eligible, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Preferred Qualifications

  • Knowledge and understanding of University policies and procedures as related to this position.

  • Experience coordinating with SDSU departments, SDSU Research Foundation, and outside agencies is preferred.

  • Ability to understand and use Word, Excel, Oracle, Onbase, Peoplesoft, and MyRF.

  • Knowledge of other databases (e.g., Microsoft Access, SQL)

  • Ability to communicate effectively with students, staff, faculty, and administrators in an academic environment.

  • Thorough understanding of the processes underlying graduate education in the biological sciences.

Specialized Skills

  • The incumbent must have excellent interpersonal, public speaking, telephone and written communication skills.

  • Must have the ability to communicate effectively with multiple people with a variety of skill sets.

  • Must be detail-oriented

  • Must have appropriate analytical, budgeting, and database skills.

  • Experience developing, updating, and managing large budget spreadsheets, charts and graphs.

  • High degree of professionalism, initiative, attention to detail, and accuracy, along with the ability to organize and implement projects in a proactive manner.

  • Must take initiative and be self-directed with a problem solving focus.

Compensation and Benefits

Starting salary upon appointment is not expected to exceed $3,500 per month. CSU Classification Salary Range: $3,352 - $5,639 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on September 3, 2021. To receive full consideration, apply by September 2, 2021. The position will remain open until filled.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

SDSU is a smoke-free campus. For more information, please click here.

SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

Applicants with disabilities and applicants who require assistance completing an application may contact Rachael Stalmann at or at 619-594-9436.

Closing Date/Time: Open until filled

Job Address

San Diego, California 92182 United States View Map