Division of Academic Affairs
RESPONSIBILITIES & DUTIES:
Under the general supervision of the Dean of Arts & Sciences, the Manager of Academic Resources is responsible for the oversight and management for all resource related activities within Arts & Sciences, including resource management, analysis and reporting, enrollment planning, class scheduling, support staff supervision, position management, ensuring compliance with CSU and campus policies and procedures and executive orders, and working with Faculty Affairs and Human Resources to understand faculty and staff collective bargaining agreements.
Resource management - Oversees the preparation of unit budgets within Arts & Sciences; monitors and maintains General Fund, Campus Partners, gifts, and grant related activities within Arts & Sciences which includes analyzing, budgeting, and reconciling information from Business and Financial Affairs, Human Resources, Foundation and other related University offices across all funds. Ensures release time, reassignment of pay, and cost-sharing reimbursements from Academic Resources, grants, Extended University, and other related University offices are accounted for and transferred to appropriate General Fund and Trust accounts. Provides monthly, mid-year and year-end reports, analysis, and projections as needed, including interpreting and applying alternative fiscal scenarios across all funds. Ensures that revenue and expenditures for payroll, supplies and services, travel, equipment, honorariums, etc. are accounted for and reconciled. Apprise the Dean of personnel and non-personnel costs on an on-going basis. Oversees position management within Arts & Sciences and serves as liaison between support staff and Business and Financial Affairs in regards to position management. Provides direction to academic program chairs in regards to budget management and tracking of temporary faculty hiring, and contracts to ensure that programs are within budget parameters. Responsible for rooms and offices allocated to Arts & Sciences.
Academic Programs - Works closely with the Dean and program chairs within Arts & Sciences in the management of all academic operations. These may include faculty appointment process, preparation of schedule of classes, working with the program chairs to determine full-time equivalent student and student faculty ratio targets, management of program and unit enrollment, identification of unit priorities and implementation of special projects.
Operations - Oversees support for Arts & Sciences faculty and programs, including supervising faculty support staff. Provides guidance and training for managing enrollment and finances (student and financial modules of PeopleSoft).
Reporting - Reviews financial summary reports and advises the Dean and the Academic Affairs budget officer of budget, funding, financial, and system issues. Develops practices and processes within Arts & Sciences for efficient and effective program and financial operations.
Identifies matters that need addressing and initiates appropriate actions in consultation with the Dean.
ther duties in support of Arts & Sciences and the Division of Academic Affairs.
REQUIREMENTS OF POSITION:
Bachelor's degree required; Master's degree (MBA or MPA) highly preferred or equivalent combination of related educational experience. A minimum of 6 years administrative, staff management, and budget experience preferred. Extensive experience and thorough knowledge in academic administration including experience in: student enrollment management and development; budgetary procedures; accepted accounting principles and ability to apply extensive expertise to complex principles and practices of fiscal management; interactive database systems such as PeopleSoft to manage budget, personnel and student enrollment functions; personnel management of represented and exempt personnel, including performance evaluations. Ability to perform accurately in a detail-oriented environment. Ability to work collaboratively and supportively with administrative colleagues in academic affairs, institutional research, academic resources, faculty affairs, strategic planning, and student admissions and registration. Excellent communication skills with the ability to negotiate and establish priorities to achieve results and expedite projects. Ability to work independently and to develop and implement operational strategies in resolving problems. Ability to analyze and interpret university policies and procedures and effectively interact with all levels of staff and administration and handle situations of a sensitive and confidential nature.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.
Hiring Range: $6,500 - $7,500 per month
Closing Date/Time: Open until filled