Buyer I (504408)

  • Stanislaus State
  • Turlock, California
  • Nov 28, 2021
Full Time Purchasing and Warehouse

Job Description

Description:
    • Position Summary
    • Full-time temporary position available on or after November 1, 2021 and ending on or before October 31, 2021 in Financial Services. Appointment will be made for one year from date of hire with the possibility of reappointment based on budget, department needs, and job performance.

      This is the entry level position and involves responsibility for day-to-day ordinary and recurring purchasing activities for which there are well-defined instructions, models, and precedents. Typical assignments involve procurement of basic supplies and equipment and services and expediting purchasing documentation so as to ensure that goods are properly received and payments authorized on a timely basis. Duties may include some clerical tasks but the majority of the responsibility is of a technical nature related to purchasing and/or expediting. Purchasing authority is limited and clearly defined. Work product is generally reviewed by higher level purchasing staff. The Buyer I may obtain telephone bids or informal written bids, place standing orders, verify cost information, process purchasing documents, establish records and review documents for compliance with purchasing criteria, gather information for others to use, and process a variety of purchase documents. May be expected to apply pre-existing specifications to subsequent, routine documents and to develop original specifications for non-technical purchases, with guidance and supervision.

    • Job Duties
    • Duties include but are not limited to:
      • Process purchase orders/change orders in PeopleSoft and PCard purchases as assigned by Manager
      • Review requisitions to ensure adequate specifications, compliance with state statutes and university policy, and completeness of information
      • Research and verify prices and alternative vendors
      • Obtain formal and informal quotes, ensuring compliance with all applicable laws, regulations, requirements, and CSU policies. This includes development of language for technical and/or complex specifications with input from requestors.
      • Coordinate with receiving department regarding Buyer-implemented PCard purchases that need to be tagged and/or capitalized
      • Work with accounts payable department to resolve invoice disputes, validate vendor invoices, and follow-up to expedite overdue orders
      • Prepare encumbrance reports and maintain currency and closure of open purchase orders, communicating with departments and Manager.
      • Conduct monthly PCard reconciliation and PCard chart string allocation for purchases made on PCard maintaining appropriate files
      • Establish and build strong partnerships with campus constituents, providing outstanding customer service. Resolve problems between end-users and providers, Receiving, and Accounts Payable as appropriate. Actively engage with faculty and staff to obtain their technical expertise, advise them of order/contract status, and ensure that all legal, policy and contractual requirements are met.
      • Establish and maintain professional, cooperative, and productive working relationships with vendors/contractors, resolving any problems and/or conflicts in a timely manner.
      • Remain informed and ensure compliance with CSU policies, Federal, State, and local laws, regulations, and guidelines
      • Other duties as assigned.

    • Minimum Qualifications
    • Education: Equivalent to an undergraduate degree in purchasing, accounting, marketing, general business, or other appropriate field. Additional experience which as demonstrated that the applicant has acquired and successfully applied the knowledge and abilities of the position may be substituted for the required education on a year-for-year basis.

      Experience: Equivalent to one year of purchasing experience as a buyer or buyer trainee in a competitive bidding setting or in the processing or administration of contracts, service agreements, or leases.

    • Preferred Qualifications

      • B.A. or B.S. in supply chain, procurement, business, accounting or related field, highly desirable.
      • Professional procurement certification (e.g., CPSM, C.P.M., CPPO, CPPB, or equivalent) highly desirable.
      • Demonstrated purchasing experience in government or public education with demonstrated knowledge of California Statues and Codes.
      • Ability to independently gather and analyze data necessary for informed purchasing decisions.
      • Experience with CSU policy and procedures.
      • Ability to analyze and interpret competitive bids.
      • Intermediate to advanced knowledge of PeopleSoft Finance or similar ERP system.
      • Intermediate skills in Microsoft Office Suite.
      • Ability to conduct research and prepare analytical reports.
      • Excellent customer service skills and professionalism.
      • Ability to write specifications and understand and apply California State Statutes and Codes.
      • Demonstrated organizational and time management skills.

    • Required Qualifications

      • General knowledge of purchasing principles, practices, and procedures.
      • Knowledge of, or demonstrated ability to quickly learn, the methods and procedures of purchasing, including the processes of competitive bidding as required by the California State Statutes and Codes.
      • Ability to perform or learn campus routine purchasing, ordering, and contract processes.
      • Ability to write specifications and understand and apply California State Statutes and Codes.
      • Ability to follow processes (usually computer processes) for recording and documenting purchasing activities.
      • Ability to establish and maintain cooperative working relationships with vendors and with faculty, students, administrators, and members of the general public.
      • Ability to independently gather and analyze data necessary for informed purchasing decisions.
      • Ability to make accurate arithmetic computations, read and write clearly in English and analyze competitive bids.
      • Ability to conduct business transactions and perform simple research work by telephone.
      • Ability to use a computer is very desirable.

    • Special Conditions
    • CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/.

    • Salary Range
    • $3,293 - $5,956 per month plus excellent paid benefits. (Anticipated salary will be $3,293 - $3,622 per month, depending on the qualifications of the successful finalist.)
    • Compensation & Benefits
    • Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Link to (Bargaining Unit: 7) Benefits Summary: CSU Employee Benefit Summary
    • How to Apply
    • To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the "Apply Now" button on this page.

      Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees.
    • Application Deadline
    • OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER OCTOBER 11, 2021 (Applications received after the screening date will be considered at the discretion of the university.)

    • Criminal Background Clearance Notice
    • Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
    • Additional Information
    • Campus & Area
      California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.

      Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West's No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.

      Clery Act Disclosure

      Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.

      Equal Employment Opportunity

      The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.

      Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form.

      CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

    • The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.

      INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE


Closing Date/Time: Open until filled

Job Address

Turlock, California 95382 United States View Map