Job Summary The Mohave County Office of Procurement is currently recruiting for an Administrative and Central Services Supervisor in Kingman, AZ. The typical hiring salary is $22.58 - $27.78 - DOQ *Current pay range is under review in the upcoming 24-25 Fiscal Year* Performs secondary line supervisory work involved in maintaining the administrative, business and clerically oriented processes of a large office staff within a major department that performs a wide variety of clerical functions. Positions are responsible to a department director or staff level manager/administrator for maintaining the administrative, business and clerically oriented processes of the department. Positions have full supervisory responsibility, independently develop, and implement new procedures and have a major impact on the department's budget and planning processes. Positions assist in establishing office policies and set standards for the interpretation and application of departmental policies as they apply to the office functions. This class is also distinguished because of the level of work it supervises, the responsibility for a number of separate functions, the complexity and impact of the functions, the size and level of the organization and in that it reports directly to a department director or staff level manager/administrator. REPORTS TO Work is performed independently under general direction of a department director or staff level manager/administrator. The employee is expected to exercise initiative and independent judgment in accordance and ensuring compliance with established procedures and regulations. SUPERVISION EXERCISED Directly exercises immediate to general supervision over an assigned staff. Essential Job Functions Supervises, coordinates, directs and participates in the activities of assigned department. Supervises, coordinates and performs a variety of administrative staff work such as: scheduling; maintaining records; reviewing departmental records to ensure compliance to regulations and procedures; assisting in the development and implementation of new or revised procedures; policies and training methods for department; responding to requests for information or services; performing related administrative, planning and research activities; and preparing correspondence, reports, statistical information and may prepare budget materials for budget development and planning. Monitors designated budgets and expenditures, reviews for accuracy, and makes adjustments and revisions as directed; prepares purchase orders and supply requisitions; may monitor receipt of materials and invoices; processes travel claims; oversees financial records. Determines best course of action in the completion of assignments in department including setting priorities. Serves as clerk and maintains official files of minutes, agendas and resolutions of Mohave County commissions and committees supported by the Department; prepares and distributes notices, agendas and supplementary materials, schedules facilities and audio-visual equipment, prepares transcribed minutes and follow-up actions, and video or audio recordings of meetings. Creates and processes letters, newsletters, e-mails, and other documents independently for the department head; provides effective oral and written communication, and maintains relationships with office staff serving the Board of Supervisors, the Clerk of the Board of Supervisors, members of the County commissions and committees supported by the department, other county offices, outside agencies, the public, and the news media; assists in preparing news releases and communication bulletins regarding department activities; edits letters, performance reports, newsletters and any related publications for the department. Instructs personnel on County and departmental personnel rules, policies, and procedures; serves as departmental liaison to County human resources; maintains strict confidentiality of personnel information processed as part of regular departmental business. Completes performance evaluations; may make hiring recommendations; recommends disciplinary actions; approves vacations and time off; prepares work schedules and assignments; supervises the activities of assigned personnel; audits files and monitors reports and recordkeeping activities filed by assigned personnel for completeness, accuracy, and adherence to and ensuring compliance to policies, procedures, rules and regulations of department; instructs personnel on departmental policies, procedures and techniques; and provides training. Assists and instructs assigned personnel in the resolution of difficult problems and situations. Assists general public in the resolution of difficult problems and situations. Assists in and coordinates activities and programs with other county departments. Prepares, complete, accurate and timely reports, records and logs. May perform any duties and responsibilities of department as required. Communicates and acts in a professional manner with the public, co-workers, and work contacts. As assigned to Central Services ( may include any and/or all of the essential functions above) : Supervises Central Services Division with county-wide surplus and materials management, telecommunications, and mail distribution, which includes switchboard operation, cell phone plan management, cell phone technical support coordination, postage application and tracking, surplus auction, shipping and receiving, mail and package distribution, and internal cost allocations. Serves as back-up for Central Services Division. Supervises the County cell phones working directly or indirectly with contracted vendor to activate, deactivate, and troubleshoot mobile service issues. Assists customers in determining the most appropriate mail service for their needs and to maximize postage discounts. Solve problems such as tracking lost mail, researching incorrectly addressed mail and redirecting it to the appropriate party, and working with customers and vendors to resolve issues. Serves as liaison with vendor(s) in determining upgrades and repairs and ensures all mail distribution equipment is appropriately supplied by vendor(s) in accordance with contract(s). Troubleshoots and coordinates with vendor(s) regarding basic repair issues, as appropriate. Coordinates inside and outside courier operations which includes determining the locations and frequencies to be included in routes. Operates and instructs staff in the use of mail equipment including high-tech inserter, computerized postage meter with scale and bar code reader, and an automatic bundling and inserting machine. Reviews reports on mail distribution activities including mail processed and financial reports to ensure accuracy and adjust, as needed, which require intermediate analytical application. Develop and manage the Procurement / Central Services Budget in conjunction with the Director, may review and approve expenditures, tracks actual expenditures. Prepares detailed financial and statistical reports, long-range planning documents, and other reports or documents as needed. Generates, maintains, and prepares all Procurement / Central Services financial reports required for the Finance Department, audits and any other financial/budget reports required by outside agencies. Act as fiscal liaison between the Department and other County departments. Schedule travel and training for Contracting and Central Services Divisions as needed. Evaluates operations and makes recommendations for efficient central service processing methods. Witnesses and documents formal bid openings. Assists vendors with vendor registration and maintains phone, mail, contact with vendors and their representatives. Reviews and files Department requests for Board of Supervisors actions, including resolution adoption; acts as Department liaison to the Clerk of the Board. SECONDARY JOB FUNCTIONS Performs related work as required. Performs special assignments as requested. Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures. Minimum Qualifications High School Diploma/GED (General Education Degree). Three (3) years progressively responsible experience in the performance of advanced/specialized level work as an Office Assistant Senior or Office Specialist in assigned or related department or three (3) years progressively responsible advanced level clerical/technician work experience specific or related to assigned department. One (1) year first line supervisory experience. OR an equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications. SPECIAL JOB REQUIREMENT Must possess a valid driver’s license for operation of motor vehicles on Arizona roads at the start of employment and maintain said license while employed in this position. Provide acceptable driving history at no cost to the County. A requirement of proficiency to type 60 words per minute (wpm) may be necessary. PREFERRED SPECIAL REQUIREMENT "AS ASSIGNED TO CENTRAL SERVICES" Bachelor’s degree in Public Administration, Business Administration, Financial Management, or a closely related field. Knowledge, Skills & Abilities Knowledge of: Administrative rules and regulations and the policies and procedures of federal, state and county requirements utilized in the assigned department. Organization of the department. Modern office practices, procedures, and equipment. Index and filing systems. General finance and accounting principles. Effective telephone and audio/visual conferencing techniques. English, grammar, punctuation, and spelling. Principles of Internet research. MS Word, Excel, and PowerPoint software applications; Adobe Acrobat software; database software; Internet social media for news releases; e-mail, calendar, and task scheduling software applications. Mohave County Personnel Policies and Procedures, and Department Regulation. Skill in: Courtesy and tact in dealing with the public and public officials. Mathematics to perform calculations and general accounting procedures. Principles and practices of leadership, supervision, and training. Effectively operating modern office machines as necessary to include typewriters, calculators, copiers, fax machines, Internet enabled telephones, audio/video conferencing equipment and skill in utilizing computer hardware and software including personal computers, tablets, handheld computers, and scanners. Establishing and maintaining effective file systems. Performing research and compile information from a variety of sources. Ability to: Exhibit and instruct strong customer-service skills and strong team orientation. Set priorities, assign, schedule, train, supervise, audit, and evaluate work activities and to persuade assigned personnel effectively. Understand, interpret, and apply pertinent federal, state and local rules, regulations, procedures and policies of assigned department. Maintain confidentiality of privileged and sensitive information. Work independently. Perform and coordinate department purchases and expense reconciliation, research and implement methods to save costs, interpret financial data, estimate expenses, and prepare and track budgets. Hold staff meetings and collaborate with other departments to facilitate efficient work flow. Develop appropriate, effective, and efficient methods of completing assignments. Follow complex oral and written instructions and communicate clearly and concisely, both orally and in writing. Establish and maintain cooperative working relationships with those contacted in the course of work. Prepare clear, concise, grammatically correct (including punctuation and spelling), letters, memos, minutes, and other written documents. Exercise independent thinking and good judgment. Comply with Mohave County Personnel Policies and Procedures, and Department Regulations. Perform the essential functions of the job specifications with or without a reasonable accommodation.
Mar 08, 2024
Full Time
Job Summary The Mohave County Office of Procurement is currently recruiting for an Administrative and Central Services Supervisor in Kingman, AZ. The typical hiring salary is $22.58 - $27.78 - DOQ *Current pay range is under review in the upcoming 24-25 Fiscal Year* Performs secondary line supervisory work involved in maintaining the administrative, business and clerically oriented processes of a large office staff within a major department that performs a wide variety of clerical functions. Positions are responsible to a department director or staff level manager/administrator for maintaining the administrative, business and clerically oriented processes of the department. Positions have full supervisory responsibility, independently develop, and implement new procedures and have a major impact on the department's budget and planning processes. Positions assist in establishing office policies and set standards for the interpretation and application of departmental policies as they apply to the office functions. This class is also distinguished because of the level of work it supervises, the responsibility for a number of separate functions, the complexity and impact of the functions, the size and level of the organization and in that it reports directly to a department director or staff level manager/administrator. REPORTS TO Work is performed independently under general direction of a department director or staff level manager/administrator. The employee is expected to exercise initiative and independent judgment in accordance and ensuring compliance with established procedures and regulations. SUPERVISION EXERCISED Directly exercises immediate to general supervision over an assigned staff. Essential Job Functions Supervises, coordinates, directs and participates in the activities of assigned department. Supervises, coordinates and performs a variety of administrative staff work such as: scheduling; maintaining records; reviewing departmental records to ensure compliance to regulations and procedures; assisting in the development and implementation of new or revised procedures; policies and training methods for department; responding to requests for information or services; performing related administrative, planning and research activities; and preparing correspondence, reports, statistical information and may prepare budget materials for budget development and planning. Monitors designated budgets and expenditures, reviews for accuracy, and makes adjustments and revisions as directed; prepares purchase orders and supply requisitions; may monitor receipt of materials and invoices; processes travel claims; oversees financial records. Determines best course of action in the completion of assignments in department including setting priorities. Serves as clerk and maintains official files of minutes, agendas and resolutions of Mohave County commissions and committees supported by the Department; prepares and distributes notices, agendas and supplementary materials, schedules facilities and audio-visual equipment, prepares transcribed minutes and follow-up actions, and video or audio recordings of meetings. Creates and processes letters, newsletters, e-mails, and other documents independently for the department head; provides effective oral and written communication, and maintains relationships with office staff serving the Board of Supervisors, the Clerk of the Board of Supervisors, members of the County commissions and committees supported by the department, other county offices, outside agencies, the public, and the news media; assists in preparing news releases and communication bulletins regarding department activities; edits letters, performance reports, newsletters and any related publications for the department. Instructs personnel on County and departmental personnel rules, policies, and procedures; serves as departmental liaison to County human resources; maintains strict confidentiality of personnel information processed as part of regular departmental business. Completes performance evaluations; may make hiring recommendations; recommends disciplinary actions; approves vacations and time off; prepares work schedules and assignments; supervises the activities of assigned personnel; audits files and monitors reports and recordkeeping activities filed by assigned personnel for completeness, accuracy, and adherence to and ensuring compliance to policies, procedures, rules and regulations of department; instructs personnel on departmental policies, procedures and techniques; and provides training. Assists and instructs assigned personnel in the resolution of difficult problems and situations. Assists general public in the resolution of difficult problems and situations. Assists in and coordinates activities and programs with other county departments. Prepares, complete, accurate and timely reports, records and logs. May perform any duties and responsibilities of department as required. Communicates and acts in a professional manner with the public, co-workers, and work contacts. As assigned to Central Services ( may include any and/or all of the essential functions above) : Supervises Central Services Division with county-wide surplus and materials management, telecommunications, and mail distribution, which includes switchboard operation, cell phone plan management, cell phone technical support coordination, postage application and tracking, surplus auction, shipping and receiving, mail and package distribution, and internal cost allocations. Serves as back-up for Central Services Division. Supervises the County cell phones working directly or indirectly with contracted vendor to activate, deactivate, and troubleshoot mobile service issues. Assists customers in determining the most appropriate mail service for their needs and to maximize postage discounts. Solve problems such as tracking lost mail, researching incorrectly addressed mail and redirecting it to the appropriate party, and working with customers and vendors to resolve issues. Serves as liaison with vendor(s) in determining upgrades and repairs and ensures all mail distribution equipment is appropriately supplied by vendor(s) in accordance with contract(s). Troubleshoots and coordinates with vendor(s) regarding basic repair issues, as appropriate. Coordinates inside and outside courier operations which includes determining the locations and frequencies to be included in routes. Operates and instructs staff in the use of mail equipment including high-tech inserter, computerized postage meter with scale and bar code reader, and an automatic bundling and inserting machine. Reviews reports on mail distribution activities including mail processed and financial reports to ensure accuracy and adjust, as needed, which require intermediate analytical application. Develop and manage the Procurement / Central Services Budget in conjunction with the Director, may review and approve expenditures, tracks actual expenditures. Prepares detailed financial and statistical reports, long-range planning documents, and other reports or documents as needed. Generates, maintains, and prepares all Procurement / Central Services financial reports required for the Finance Department, audits and any other financial/budget reports required by outside agencies. Act as fiscal liaison between the Department and other County departments. Schedule travel and training for Contracting and Central Services Divisions as needed. Evaluates operations and makes recommendations for efficient central service processing methods. Witnesses and documents formal bid openings. Assists vendors with vendor registration and maintains phone, mail, contact with vendors and their representatives. Reviews and files Department requests for Board of Supervisors actions, including resolution adoption; acts as Department liaison to the Clerk of the Board. SECONDARY JOB FUNCTIONS Performs related work as required. Performs special assignments as requested. Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures. Minimum Qualifications High School Diploma/GED (General Education Degree). Three (3) years progressively responsible experience in the performance of advanced/specialized level work as an Office Assistant Senior or Office Specialist in assigned or related department or three (3) years progressively responsible advanced level clerical/technician work experience specific or related to assigned department. One (1) year first line supervisory experience. OR an equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications. SPECIAL JOB REQUIREMENT Must possess a valid driver’s license for operation of motor vehicles on Arizona roads at the start of employment and maintain said license while employed in this position. Provide acceptable driving history at no cost to the County. A requirement of proficiency to type 60 words per minute (wpm) may be necessary. PREFERRED SPECIAL REQUIREMENT "AS ASSIGNED TO CENTRAL SERVICES" Bachelor’s degree in Public Administration, Business Administration, Financial Management, or a closely related field. Knowledge, Skills & Abilities Knowledge of: Administrative rules and regulations and the policies and procedures of federal, state and county requirements utilized in the assigned department. Organization of the department. Modern office practices, procedures, and equipment. Index and filing systems. General finance and accounting principles. Effective telephone and audio/visual conferencing techniques. English, grammar, punctuation, and spelling. Principles of Internet research. MS Word, Excel, and PowerPoint software applications; Adobe Acrobat software; database software; Internet social media for news releases; e-mail, calendar, and task scheduling software applications. Mohave County Personnel Policies and Procedures, and Department Regulation. Skill in: Courtesy and tact in dealing with the public and public officials. Mathematics to perform calculations and general accounting procedures. Principles and practices of leadership, supervision, and training. Effectively operating modern office machines as necessary to include typewriters, calculators, copiers, fax machines, Internet enabled telephones, audio/video conferencing equipment and skill in utilizing computer hardware and software including personal computers, tablets, handheld computers, and scanners. Establishing and maintaining effective file systems. Performing research and compile information from a variety of sources. Ability to: Exhibit and instruct strong customer-service skills and strong team orientation. Set priorities, assign, schedule, train, supervise, audit, and evaluate work activities and to persuade assigned personnel effectively. Understand, interpret, and apply pertinent federal, state and local rules, regulations, procedures and policies of assigned department. Maintain confidentiality of privileged and sensitive information. Work independently. Perform and coordinate department purchases and expense reconciliation, research and implement methods to save costs, interpret financial data, estimate expenses, and prepare and track budgets. Hold staff meetings and collaborate with other departments to facilitate efficient work flow. Develop appropriate, effective, and efficient methods of completing assignments. Follow complex oral and written instructions and communicate clearly and concisely, both orally and in writing. Establish and maintain cooperative working relationships with those contacted in the course of work. Prepare clear, concise, grammatically correct (including punctuation and spelling), letters, memos, minutes, and other written documents. Exercise independent thinking and good judgment. Comply with Mohave County Personnel Policies and Procedures, and Department Regulations. Perform the essential functions of the job specifications with or without a reasonable accommodation.
Introduction Patient Financial Supervisor by Employment Services Team TYPICAL DUTIES Supervises, assigns, coordinates, and evaluates the work of clerical staff performing complex billing and/or collection processes; monitors work flow and implements changes to maximize billing productivity; assists with establishing standards for work performance; ensures claims are billed timely and correctly to maximize reimbursements and increase cash flow. Confers with insurance representatives, internal and external agency staff and others on billing matters and answers questions that involve researching and abstracting technical data and detailed explanation of regulations, policies or procedures; refers matters that may require policy decisions to management. Confers with other departmental sections to assure timely and accurate flow of information necessary to patient account billing; reviews documents and system data for charge errors; participates on task forces and committees as assigned. Researches accounts; resolves or handles more difficult and complex billing problems, appeals, and complaints; troubleshoots system issues and recommends improvements. Trains staff in complex billing and collection procedures, policies and practices; orients new employees to billing and collections; researches and answers questions and applies billing and collection rules, regulations, and guidelines; updates staff to changes in policies, standards and regulations; disseminates information affecting other departments quickly and accurately. Prepares and audits claims, statements and reports from a variety of sources; performs technical clerical accounting work; monitors accounts and prepares reports. KNOWLEDGE Medical terminology, coding, procedure and diagnosis codes; completion of UB04 and CMS 1500 claims forms, government, managed care and third party payer billing, electronic claim submission systems and hospital patient accounting systems; accounts receivable methods and procedures; claim attachment specifications; regulatory and legal guidelines; appeals processes; principles of planning and organizing work; methods of researching, gathering, organizing and reporting data; personal computer systems and general office computer software; public relations techniques; advanced filing and record keeping systems; complex correspondence and report formats; arithmetical operations related to advanced clerical/technical/financial processes; basic principles of training and supervision; advanced cash handling procedures. ABILITY Research, interpret and apply complex laws/regulations relating to submission of hospital claims; evaluate and establish priorities; gather, organize, input and maintain account data; provide/obtain detailed information to/from others, even in difficult situations; develop, create and deliver educational projects to clerical and professional staff; utilize advanced office procedures and equipment; follow complex oral and written procedures and directions; establish and maintain effective working relationships with others; communicate effectively with others; write clearly and legibly; perform advanced arithmetical operations; supervise others. PHYSICAL/MENTAL REQUIREMENTS Mobility -Frequent operation of a data entry device, repetitive motion, sitting for long periods, walking; occasional standing, pushing, pulling, bending, squatting, climbing; Lifting -Frequently 5 pounds or less; occasionally 5 to 30 pounds; Visual -Constant good overall vision and reading/close-up work; frequent color perception and use of eye/hand coordination; occasional use of depth perception and peripheral vision; Hearing/Talking -Frequent hearing of normal speech, hearing/talking on the telephone, talking in person; Emotional/Psychological -Frequent decision making, concentration, and public contact; Special Requirements -Some assignments may require working weekends, nights, and/or occasional overtime; Environmental -Occasional exposure to varied weather conditions. San Joaquin County complies with the Americans with Disabilities Act (ADA) and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. Equal Opportunity Employer San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to Equal Employment Opportunity Division (sjgov.org) . Accommodations for those covered by the Americans with Disabilities Act (ADA): San Joaquin County complies with the Americans with Disabilities Act and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. BENEFITS Employees hired into this classification are members of a bargaining unit which is represented by SEIU Local 1021 . Health Insurance : San Joaquin County provides employees with a choice of three health plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available. Dental Insurance : The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee’s expense. Vision Insurance : The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee’s expense. For more detailed information on the County’s benefits program, visit our website at www.sjgov.org under Human Resources/Employee Benefits. Life Insurance : The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employee may purchase additional term life insurance at the group rate. 125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit). Retirement Plan : Employees of the County are covered by the County Retirement Law of 1937. Please visit the San Joaquin County Employees’ Retirement Association (SJCERA) at www.sjcera.org for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees’ Retirement Act of 1937 or from any governmental agency covered by the California Public Employees’ Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation : The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $22,500 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $30,000. The Roth IRA (after tax) is also now available. Vacation : Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years. Holidays : Effective July 1, 2017, all civil service status employees earn 14 paid holidays each year. Please see the appopriate MOU for details regarding holidays, accruals, use, and cashability of accrued time. Sick Leave : 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one- half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave : 3 days of paid leave for the death of qualifying family member, 2 additional days of accrued leave for death of employee’s spouse, domestic partner, parent or child. Merit Salary Increase : New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step. Job Sharing : Employees may agree to job-share a position, subject to approval by a Department Head and the Director of Human Resources. Educational Reimbursement Program : Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year. Parking Supplemental Downtown Stockton: The County contributes up to $20 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities : Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children’s school activities. Selection Procedures Applicants who meet the minimum qualifications will go through the following examination process: Written Exam : The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Oral Exam : The oral exam is a structured interview process that will assess the candidate’s education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate’s score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Written & Oral Exam: If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list. Rate-out: A rate-out is an examination that involves a paper rating of the candidate’s application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process. Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points. Testing Accommodation: Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date. Veteran’s Points : Eligible veterans, unmarried widows and widowers of veterans of the United States Armed Forces who have been honorably discharged and who have served during wartime shall be given veteran’s points in initial appointment to County service. Eligible veterans receive 5 points and eligible disabled veterans receive 10 points. Disabled veterans must submit a recent award letter stating a 10% service connected disability issued by the United States Veterans Administration. Note: A copy of your DD214 showing the discharge type must be received in the Human Resources by the date of the examination. Acceptable wartime service dates: September 16, 1940 to December 31, 1946 June 27, 1950 to January 31, 1955 August 5, 1964 to May 7, 1975 Persian Gulf War, August 2, 1990, through a date to be set by law or Presidential Proclamation. Eligible Lists: Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months, but may be extended by the Human Resources Director for a period which shall not exceed a total of three years from the date established. Certification/Referral: Names from the eligible list will be referred to the hiring department by the following methods. Rule of the Rank: The top rank or ranks of eligibles will be referred for hiring interviews. The minimum number of names to be referred will be equal to the number of positions plus nine, or 10% of the eligible list, whichever is higher. When filling nine or more positions in a department at the same time, the top rank or ranks will be referred and the minimum number of names shall be two times the number of positions to be filled or 10% of the eligible list, whichever is higher. This applies only to open competitive recruitments. Rule of Five: The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination. Rule of the List: For classifications designated by the Director of Human Resources, the entire eligible list will be referred to the department. Physical Exam: Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Pre-Employment Drug Screening Exam: Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen. Employment of Relatives: Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when; They are related to the Appointing Authority or The employment would result in one of them supervising the work of the other. Department Head may establish additional limitations on the hiring of relatives by departmental rule. Proof of Eligibility: If you are offered a job you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S. HOW TO APPLY Apply Online: www.sjgov.org/department/hr By mail or in person: San Joaquin County Human Resources 44 N. San Joaquin Street Suite 330 Stockton, CA 95202 Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For current employment opportunities please call our 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: Continuous
Apr 06, 2024
Full Time
Introduction Patient Financial Supervisor by Employment Services Team TYPICAL DUTIES Supervises, assigns, coordinates, and evaluates the work of clerical staff performing complex billing and/or collection processes; monitors work flow and implements changes to maximize billing productivity; assists with establishing standards for work performance; ensures claims are billed timely and correctly to maximize reimbursements and increase cash flow. Confers with insurance representatives, internal and external agency staff and others on billing matters and answers questions that involve researching and abstracting technical data and detailed explanation of regulations, policies or procedures; refers matters that may require policy decisions to management. Confers with other departmental sections to assure timely and accurate flow of information necessary to patient account billing; reviews documents and system data for charge errors; participates on task forces and committees as assigned. Researches accounts; resolves or handles more difficult and complex billing problems, appeals, and complaints; troubleshoots system issues and recommends improvements. Trains staff in complex billing and collection procedures, policies and practices; orients new employees to billing and collections; researches and answers questions and applies billing and collection rules, regulations, and guidelines; updates staff to changes in policies, standards and regulations; disseminates information affecting other departments quickly and accurately. Prepares and audits claims, statements and reports from a variety of sources; performs technical clerical accounting work; monitors accounts and prepares reports. KNOWLEDGE Medical terminology, coding, procedure and diagnosis codes; completion of UB04 and CMS 1500 claims forms, government, managed care and third party payer billing, electronic claim submission systems and hospital patient accounting systems; accounts receivable methods and procedures; claim attachment specifications; regulatory and legal guidelines; appeals processes; principles of planning and organizing work; methods of researching, gathering, organizing and reporting data; personal computer systems and general office computer software; public relations techniques; advanced filing and record keeping systems; complex correspondence and report formats; arithmetical operations related to advanced clerical/technical/financial processes; basic principles of training and supervision; advanced cash handling procedures. ABILITY Research, interpret and apply complex laws/regulations relating to submission of hospital claims; evaluate and establish priorities; gather, organize, input and maintain account data; provide/obtain detailed information to/from others, even in difficult situations; develop, create and deliver educational projects to clerical and professional staff; utilize advanced office procedures and equipment; follow complex oral and written procedures and directions; establish and maintain effective working relationships with others; communicate effectively with others; write clearly and legibly; perform advanced arithmetical operations; supervise others. PHYSICAL/MENTAL REQUIREMENTS Mobility -Frequent operation of a data entry device, repetitive motion, sitting for long periods, walking; occasional standing, pushing, pulling, bending, squatting, climbing; Lifting -Frequently 5 pounds or less; occasionally 5 to 30 pounds; Visual -Constant good overall vision and reading/close-up work; frequent color perception and use of eye/hand coordination; occasional use of depth perception and peripheral vision; Hearing/Talking -Frequent hearing of normal speech, hearing/talking on the telephone, talking in person; Emotional/Psychological -Frequent decision making, concentration, and public contact; Special Requirements -Some assignments may require working weekends, nights, and/or occasional overtime; Environmental -Occasional exposure to varied weather conditions. San Joaquin County complies with the Americans with Disabilities Act (ADA) and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. Equal Opportunity Employer San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to Equal Employment Opportunity Division (sjgov.org) . Accommodations for those covered by the Americans with Disabilities Act (ADA): San Joaquin County complies with the Americans with Disabilities Act and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. BENEFITS Employees hired into this classification are members of a bargaining unit which is represented by SEIU Local 1021 . Health Insurance : San Joaquin County provides employees with a choice of three health plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available. Dental Insurance : The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee’s expense. Vision Insurance : The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee’s expense. For more detailed information on the County’s benefits program, visit our website at www.sjgov.org under Human Resources/Employee Benefits. Life Insurance : The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employee may purchase additional term life insurance at the group rate. 125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit). Retirement Plan : Employees of the County are covered by the County Retirement Law of 1937. Please visit the San Joaquin County Employees’ Retirement Association (SJCERA) at www.sjcera.org for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees’ Retirement Act of 1937 or from any governmental agency covered by the California Public Employees’ Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation : The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $22,500 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $30,000. The Roth IRA (after tax) is also now available. Vacation : Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years. Holidays : Effective July 1, 2017, all civil service status employees earn 14 paid holidays each year. Please see the appopriate MOU for details regarding holidays, accruals, use, and cashability of accrued time. Sick Leave : 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one- half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave : 3 days of paid leave for the death of qualifying family member, 2 additional days of accrued leave for death of employee’s spouse, domestic partner, parent or child. Merit Salary Increase : New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step. Job Sharing : Employees may agree to job-share a position, subject to approval by a Department Head and the Director of Human Resources. Educational Reimbursement Program : Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year. Parking Supplemental Downtown Stockton: The County contributes up to $20 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities : Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children’s school activities. Selection Procedures Applicants who meet the minimum qualifications will go through the following examination process: Written Exam : The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Oral Exam : The oral exam is a structured interview process that will assess the candidate’s education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate’s score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Written & Oral Exam: If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list. Rate-out: A rate-out is an examination that involves a paper rating of the candidate’s application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process. Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points. Testing Accommodation: Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date. Veteran’s Points : Eligible veterans, unmarried widows and widowers of veterans of the United States Armed Forces who have been honorably discharged and who have served during wartime shall be given veteran’s points in initial appointment to County service. Eligible veterans receive 5 points and eligible disabled veterans receive 10 points. Disabled veterans must submit a recent award letter stating a 10% service connected disability issued by the United States Veterans Administration. Note: A copy of your DD214 showing the discharge type must be received in the Human Resources by the date of the examination. Acceptable wartime service dates: September 16, 1940 to December 31, 1946 June 27, 1950 to January 31, 1955 August 5, 1964 to May 7, 1975 Persian Gulf War, August 2, 1990, through a date to be set by law or Presidential Proclamation. Eligible Lists: Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months, but may be extended by the Human Resources Director for a period which shall not exceed a total of three years from the date established. Certification/Referral: Names from the eligible list will be referred to the hiring department by the following methods. Rule of the Rank: The top rank or ranks of eligibles will be referred for hiring interviews. The minimum number of names to be referred will be equal to the number of positions plus nine, or 10% of the eligible list, whichever is higher. When filling nine or more positions in a department at the same time, the top rank or ranks will be referred and the minimum number of names shall be two times the number of positions to be filled or 10% of the eligible list, whichever is higher. This applies only to open competitive recruitments. Rule of Five: The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination. Rule of the List: For classifications designated by the Director of Human Resources, the entire eligible list will be referred to the department. Physical Exam: Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Pre-Employment Drug Screening Exam: Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen. Employment of Relatives: Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when; They are related to the Appointing Authority or The employment would result in one of them supervising the work of the other. Department Head may establish additional limitations on the hiring of relatives by departmental rule. Proof of Eligibility: If you are offered a job you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S. HOW TO APPLY Apply Online: www.sjgov.org/department/hr By mail or in person: San Joaquin County Human Resources 44 N. San Joaquin Street Suite 330 Stockton, CA 95202 Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For current employment opportunities please call our 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: Continuous
ABOUT THE POSITION: This recruitment is being conducted to fill one (1) Accounting Assistant position in the Accounts Payable division of the Finance Department. The list established from this recruitment may also be used to fill future vacancies. The individual selected will join a team composed of one (1) Accounting Services Supervisor, three (3) Accounting Assistants, and one (1) Accounting Aide which processes a high volume of information to make payments. Accounting Assistant is considered the journey level class and is responsible for the timely and accurate processing of payments, maintaining appropriate controls of payments and keeping many detailed, interconnected accounting records. Work is governed by a wide variety of established policies and procedures, each applicable to specific situations or transactions. IDEAL CANDIDATE - ACCOUNTS PAYABLE The ideal candidate for the current vacancy has a strong team orientation and experience using OneSolution or Enterprise Financial System, Excel, Word, and Outlook. The ideal candidate will also possess the ability to understand, interpret and apply instructions, policies and procedures related to processing accounts payable; perform detailed numerical work with speed and accuracy while meeting critical deadlines; organize and prioritize a high volume of work in order to meet recurring deadlines; respond flexibly to competing priorities; understand and apply oral and written directions; establish and maintain effective working relationships, and provide excellent customer service to those contacted in the course of the work. Transfers (Current City of Santa Rosa Employees Only) If you are a current F/T or P/T City employee interested in a LATERAL TRANSFER to this position, now or in the future, you should apply during the filing period for this recruitment.
HOW TO APPLY: Please complete a thoughtful, thorough Supplemental Questionnaire submission. As part of the selection process, your responses to these questions will be scored using criteria specific to this position. Incomplete responses, or responses such as "See Resume" can result in disqualification from the selection process. ADDITIONAL REQUIREMENTS: Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. THE SELECTION PROCESS: The selection process will include a minimum qualifications assessment, and may also include an application and supplemental questionnaire review, followed by department selection interviews.
For more information about this exciting opportunity, please contact Katovia Reeves at kreeves@cpshr.us.
Examples of Duties and Responsibilities
Essential Duties :
The following duties are considered essential for this classification in all section assignments:
Participate in the processing of payroll and accounts payable
Reconcile accounts against source documents
Assist with general financial and statistical record keeping activities
Answer questions from City employees and the public regarding City financial record keeping policies and practices, salaries and benefits, employment verifications, the status of accounts and payments, the proper coding of transactions and other matters
Investigate and resolve discrepancies
Operate a variety of standard office equipment
Maintain various files, records and registers according to established account classifications
Complete a variety of forms
Input changes and verify accuracy by matching master file report with source documents
Update files and reconcile to General Ledger
Verify accuracy of input and request that checks be printed
Instruct less experienced staff or direct others on a project basis
Initiate accounting transfers, perform detailed payment and record keeping procedures for special accounts
Trace missing support documents
Post payments and expenditures to the proper account
Receive, process and record requests for payments for services
Verify calculations, vendor and account numbers, signature authority, codes and encumbrance status
Contact City staff and vendors to follow up on missing documents and reconcile discrepancies
Compose letters to vendors, retirees and employees
ADDITIONAL DUTIES
In addition to the duties listed in the Essential Duties Section, each employee in this classification in the sections specified may perform the following duties. Any single position may not be assigned all duties listed below, nor do the examples cover all duties which may be assigned.
Accounts Payable :
Verify accuracy of payment checks
Audit invoices against purchase orders and other source documents against records
Monitor independent contractors involved in providing services for the City to ensure compliance with IRS reporting requirements
Calculate and apply applicable discounts
Perform detailed payment and record keeping procedures for use taxes on purchases from out-of-state vendors, retention accounts for construction contracts and monthly housing assistance payments
Establish and monitor encumbrances for contracts and purchase orders
Review and match invoices and other authorizing claims with contracts, purchase orders and field requisitions
Perform related duties as assigned
Mar 21, 2024
Full Time
ABOUT THE POSITION: This recruitment is being conducted to fill one (1) Accounting Assistant position in the Accounts Payable division of the Finance Department. The list established from this recruitment may also be used to fill future vacancies. The individual selected will join a team composed of one (1) Accounting Services Supervisor, three (3) Accounting Assistants, and one (1) Accounting Aide which processes a high volume of information to make payments. Accounting Assistant is considered the journey level class and is responsible for the timely and accurate processing of payments, maintaining appropriate controls of payments and keeping many detailed, interconnected accounting records. Work is governed by a wide variety of established policies and procedures, each applicable to specific situations or transactions. IDEAL CANDIDATE - ACCOUNTS PAYABLE The ideal candidate for the current vacancy has a strong team orientation and experience using OneSolution or Enterprise Financial System, Excel, Word, and Outlook. The ideal candidate will also possess the ability to understand, interpret and apply instructions, policies and procedures related to processing accounts payable; perform detailed numerical work with speed and accuracy while meeting critical deadlines; organize and prioritize a high volume of work in order to meet recurring deadlines; respond flexibly to competing priorities; understand and apply oral and written directions; establish and maintain effective working relationships, and provide excellent customer service to those contacted in the course of the work. Transfers (Current City of Santa Rosa Employees Only) If you are a current F/T or P/T City employee interested in a LATERAL TRANSFER to this position, now or in the future, you should apply during the filing period for this recruitment.
HOW TO APPLY: Please complete a thoughtful, thorough Supplemental Questionnaire submission. As part of the selection process, your responses to these questions will be scored using criteria specific to this position. Incomplete responses, or responses such as "See Resume" can result in disqualification from the selection process. ADDITIONAL REQUIREMENTS: Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. THE SELECTION PROCESS: The selection process will include a minimum qualifications assessment, and may also include an application and supplemental questionnaire review, followed by department selection interviews.
For more information about this exciting opportunity, please contact Katovia Reeves at kreeves@cpshr.us.
Examples of Duties and Responsibilities
Essential Duties :
The following duties are considered essential for this classification in all section assignments:
Participate in the processing of payroll and accounts payable
Reconcile accounts against source documents
Assist with general financial and statistical record keeping activities
Answer questions from City employees and the public regarding City financial record keeping policies and practices, salaries and benefits, employment verifications, the status of accounts and payments, the proper coding of transactions and other matters
Investigate and resolve discrepancies
Operate a variety of standard office equipment
Maintain various files, records and registers according to established account classifications
Complete a variety of forms
Input changes and verify accuracy by matching master file report with source documents
Update files and reconcile to General Ledger
Verify accuracy of input and request that checks be printed
Instruct less experienced staff or direct others on a project basis
Initiate accounting transfers, perform detailed payment and record keeping procedures for special accounts
Trace missing support documents
Post payments and expenditures to the proper account
Receive, process and record requests for payments for services
Verify calculations, vendor and account numbers, signature authority, codes and encumbrance status
Contact City staff and vendors to follow up on missing documents and reconcile discrepancies
Compose letters to vendors, retirees and employees
ADDITIONAL DUTIES
In addition to the duties listed in the Essential Duties Section, each employee in this classification in the sections specified may perform the following duties. Any single position may not be assigned all duties listed below, nor do the examples cover all duties which may be assigned.
Accounts Payable :
Verify accuracy of payment checks
Audit invoices against purchase orders and other source documents against records
Monitor independent contractors involved in providing services for the City to ensure compliance with IRS reporting requirements
Calculate and apply applicable discounts
Perform detailed payment and record keeping procedures for use taxes on purchases from out-of-state vendors, retention accounts for construction contracts and monthly housing assistance payments
Establish and monitor encumbrances for contracts and purchase orders
Review and match invoices and other authorizing claims with contracts, purchase orders and field requisitions
Perform related duties as assigned
Description Under the supervision of the Recreation Services Supervisor, performs receptionist, administrative and clerical duties in support of the Recreation Center. Provides responses to inquiries from the general public concerning the programs and activities of the Recreation Center. Proficient in the software programs used in the Recreation Department. Duties Welcomes Recreation Center visitors, determines nature of interest and directs to appropriate location for desired program/activity. Answers telephone calls, determines nature of business, answers inquiries and/or refers callers to appropriate Recreation Department personnel. Provides the general public information concerning Recreation Department services and activities. Uses RecTrac software for collecting membership and all associated Recreation Department program fees and facility rental program and collecting and accounting for associated fees. Uses Procare Childcare software to monitor check-in and check-out of children and adults, maintaining and updating household data. Assists with records retention, scanning documents into Laserfiche, maintaining membership files and membership renewal drives. Prepares documents, reports, thank you letters, special flyers and handouts, maintains facility calendars, facility participation statistics. Trains other employees on RecTrac software for collecting membership and all associated Recreation Department program fees, etc. Regularly performs database cleanup. Trains other employees on Procare Childcare software to monitor check-in and check-out of children and adults. Composes and types a wide variety of routine correspondence. Required Education, Experience, License, Registration, and Certification Qualifications High school diploma or general education degree (GED); and two (2) years of progressively responsible receptionist, clerical or administrative experience; or an Associates Degree from an accredited college; or an equivalent combination of education and experience. Supplemental or Additional Information Knowledge of computer word processing systems and ability to learn other computer based data entry programs. Knowledge of administrative procedures. Knowledge of filing systems and processes. Knowledge of the Recreation Center programs and activities. Ability to type with accuracy and speed as departmental needs dictate. Ability to operate general office equipment. Ability to account for money and make appropriate change. Ability to interact with the general public. Ability to follow oral and written instructions. Ability to communicate effectively, both orally and in writing. Please note: Generally, benefits do not apply to As-needed, Temporary, Seasonal, or Intern positions.
Mar 08, 2024
Part Time
Description Under the supervision of the Recreation Services Supervisor, performs receptionist, administrative and clerical duties in support of the Recreation Center. Provides responses to inquiries from the general public concerning the programs and activities of the Recreation Center. Proficient in the software programs used in the Recreation Department. Duties Welcomes Recreation Center visitors, determines nature of interest and directs to appropriate location for desired program/activity. Answers telephone calls, determines nature of business, answers inquiries and/or refers callers to appropriate Recreation Department personnel. Provides the general public information concerning Recreation Department services and activities. Uses RecTrac software for collecting membership and all associated Recreation Department program fees and facility rental program and collecting and accounting for associated fees. Uses Procare Childcare software to monitor check-in and check-out of children and adults, maintaining and updating household data. Assists with records retention, scanning documents into Laserfiche, maintaining membership files and membership renewal drives. Prepares documents, reports, thank you letters, special flyers and handouts, maintains facility calendars, facility participation statistics. Trains other employees on RecTrac software for collecting membership and all associated Recreation Department program fees, etc. Regularly performs database cleanup. Trains other employees on Procare Childcare software to monitor check-in and check-out of children and adults. Composes and types a wide variety of routine correspondence. Required Education, Experience, License, Registration, and Certification Qualifications High school diploma or general education degree (GED); and two (2) years of progressively responsible receptionist, clerical or administrative experience; or an Associates Degree from an accredited college; or an equivalent combination of education and experience. Supplemental or Additional Information Knowledge of computer word processing systems and ability to learn other computer based data entry programs. Knowledge of administrative procedures. Knowledge of filing systems and processes. Knowledge of the Recreation Center programs and activities. Ability to type with accuracy and speed as departmental needs dictate. Ability to operate general office equipment. Ability to account for money and make appropriate change. Ability to interact with the general public. Ability to follow oral and written instructions. Ability to communicate effectively, both orally and in writing. Please note: Generally, benefits do not apply to As-needed, Temporary, Seasonal, or Intern positions.
Solano County, CA
Fairfield, California, United States
At Solano County, our mission is to serve the people and to provide a safe and healthy place to live, learn, work and play. The County of Solano's diverse workforce is committed to fulfilling this mission and does so by exemplifying our IDEAL Core Values, engaging in our day-to-day work of serving the public with Integrity, Dignity, Excellence, Accountability, and Leadership. The mission of Solano County Health and Social Services Department is to promote healthy, safe and stable lived. To learn more about the Health and Social Services Department click here. THE POSITION The Medical Billing Supervisor plans, organizes and supervises the medical insurance billing functions and accounting/clerical staff for the Department of Health and Social Services’ Medical Billing Unit; assists in developing, implementing and maintaining the department-specific patient accounting and billing systems; serves as the electronic health record billing liaison between the County and the State; and resolves technical billing problems in coordination with the claim management system and clearing house provider. THE IDEAL CANDIDATE The ideal candidate will be highly organized and detail-oriented with extensive experience in reviewing, reconciling, processing, and maintaining fiscal transactions, accounts, and/or statistical data and records . A strong foundation in medical billing is expected in this role. The candidate should have a working knowledge of methods, practices, and terminology used in insurance and medical billing and also possesses knowledge of fundamental accounting principles. The Medical Billing Supervisor must be adept at managing competing demands, multiple priorities, and reflect the County’s Core Values. EDUCATION AND EXPERIENCE Education: Associate degree or equivalent from an accredited college or university with a major in medical billing and coding, healthcare accounting, or a field closely related to the intent of the class. Education must have included healthcare industry rules and regulations and current procedural code sets and guidelines for medical billing and coding AND Experience: Three (3) years of direct experience in medical billing and coding or medical accounts receivables; of which one year must have been lead or supervisory experience in any field. LICENSING, CERTIFICATION AND REGISTRATION REQUIREMENTS Possession of one (1) of a valid and current certification is required, such as a: Certified Coding Associate (CCA), Certified Coding Specialist (CCS), Certified Documentation Expert-Outpatient (CDEO), Certified Professional Coder (CPC), or related certification from a recognized accredited college, university, or professional association (e.g., American Academy of Professional Coders (AAPC) or American Medical Billing Association (AMBA)). The position may require the possession of a California Driver’s License, Class C. Note: Employees must keep their licenses, certifications and registrations current while employed in this class and failure to do so may constitute cause for personnel action in accordance with Civil Service Rules and/or applicable bargaining agreement. Click here for Medical Billing Supervisor Job Description The eligible list created as a result of this recruitment will be used to fill full-time and part-time regular, limited-term or extra-help positions as vacancies occur throughout the County. SELECTION PROCESS 5/03/2024 - 5:00pm Deadline to submit application and required documents for first application review. 5/24/2024 - 5:00pm Deadline to submit application and required documents for next application review. Based on the information provided in the application documents, the qualified applicants may be invited for further examination and will either be pre-scheduled by the Department of Human Resources or be invited to self-schedule. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination . Depending upon the number of applications received, the selection process may consist of an initial application screening, a mandatory information meeting, a supplemental questionnaire assessment, a written and/or practical exam, an oral board exam, or any combination listed. Responses to supplemental questions may be used as screening and testing mechanisms and will be used to assess an applicant’s ability to advance in the process; as such, responses to supplemental questions should be treated as test examination responses. Information contained herein does not constitute either an expressed or implied contract. A minimum score of 70% is required to continue in the selection process, unless otherwise announced. All potential new hires and employees considered for promotion to management, confidential positions or unrepresented positions will be subject to a background and reference check after contingent job offer is accepted. These provisions are subject to change. RETIREES - Solano County invites all to apply for positions; however pursuant to Government Code Section 21221(h) and 21224, hiring restrictions may apply to California Public Sector Pension Plan Retirees. HOW TO APPLY Applications must be submitted through the NEOGOV system. Paper copies of applications are not accepted. All additional application materials as requested in the job announcement (degree/transcripts, certificates, DD-214 if applicable, ADA Accommodation Request) must be submitted by the application review deadline. Previously submitted application materials (i.e. copies of diploma and/or transcripts, etc.) for prior recruitments will not be applied for this recruitment but must be re-submitted for this recruitment . Any further questions can be directed to the Department of Human Resources at (707) 784-6170, business hours are Monday-Friday, 8:00 a.m.-5:00 p.m. EOE/AA Please note that all dates/times listed in the job announcement are Pacific Time. DOCUMENT SUBMITTAL REQUIREMENTS Education and certification verification is required for this position . All candidates must submit a copy of the following by the application review deadline. A valid and current certification, such as a: Certified Coding Associate (CCA), Certified Coding Specialist (CCS), Certified Documentation Expert-Outpatient (CDEO), Certified Professional Coder (CPC), or related certification from a recognized accredited college, university, or professional association (e.g., American Academy of Professional Coders (AAPC) or American Medical Billing Association (AMBA). Official/unofficial transcripts (verifying the courses and units completed) or degree (verifying institution, student, date, degree and area of specialization conferred) must be attached by the application review deadline. Candidates who fail to submit their degree/transcripts by the deadline will be disqualified from the recruitment. PLEASE NOTE THE FOLLOWING: Candidates who attended a college or university that is accredited by a foreign or non-U.S. accrediting agency must have their educational units evaluated by an educational evaluation service. The result must be submitted to the Human Resources Department no later than the application review deadline. Please contact the local college or university to learn where this service can be obtained. How to Submit Your Documents In addition to uploading attachments when applying online, candidates may submit documents by fax to (707) 784-3424, or by email to recruitment@solanocounty.com. Be sure to include the recruitment title (Medical Billing Supervisor) and the recruitment number (24-705030-01) in your email or fax. VETERAN'S PREFERENCE POINTS To be eligible, applicant must have served at least 181 consecutive days of active duty in the Armed Forces of the United States and have received either an honorable discharge or a general discharge under honorable conditions. A COPY OF THE DD 214, SHOWING DISCHARGE TYPE (GENERALLY COPY 4), MUST BE RECEIVED IN THE HUMAN RESOURCES DEPARTMENT BY THE APPLICATION REVIEW DEADLINE. Applicants who have a service-connected disability must also submit a recent award letter from the VA stating they are receiving disability benefits for service-connected reasons. Veteran applicants for initial County employment with an honorable or general under conditions discharge shall receive five (5) points added to their combined score. Disabled veterans rated at not less than 30% disability shall have ten (10) points added to their combined score. Veteran’s preference points will only be added to passing scores in competitive open examinations. We offer a benefits package to employees which includes health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, holidays, vacation, and sick leave. To learn more, view our benefits summary . Closing Date/Time: Continuous
Apr 14, 2024
Full Time
At Solano County, our mission is to serve the people and to provide a safe and healthy place to live, learn, work and play. The County of Solano's diverse workforce is committed to fulfilling this mission and does so by exemplifying our IDEAL Core Values, engaging in our day-to-day work of serving the public with Integrity, Dignity, Excellence, Accountability, and Leadership. The mission of Solano County Health and Social Services Department is to promote healthy, safe and stable lived. To learn more about the Health and Social Services Department click here. THE POSITION The Medical Billing Supervisor plans, organizes and supervises the medical insurance billing functions and accounting/clerical staff for the Department of Health and Social Services’ Medical Billing Unit; assists in developing, implementing and maintaining the department-specific patient accounting and billing systems; serves as the electronic health record billing liaison between the County and the State; and resolves technical billing problems in coordination with the claim management system and clearing house provider. THE IDEAL CANDIDATE The ideal candidate will be highly organized and detail-oriented with extensive experience in reviewing, reconciling, processing, and maintaining fiscal transactions, accounts, and/or statistical data and records . A strong foundation in medical billing is expected in this role. The candidate should have a working knowledge of methods, practices, and terminology used in insurance and medical billing and also possesses knowledge of fundamental accounting principles. The Medical Billing Supervisor must be adept at managing competing demands, multiple priorities, and reflect the County’s Core Values. EDUCATION AND EXPERIENCE Education: Associate degree or equivalent from an accredited college or university with a major in medical billing and coding, healthcare accounting, or a field closely related to the intent of the class. Education must have included healthcare industry rules and regulations and current procedural code sets and guidelines for medical billing and coding AND Experience: Three (3) years of direct experience in medical billing and coding or medical accounts receivables; of which one year must have been lead or supervisory experience in any field. LICENSING, CERTIFICATION AND REGISTRATION REQUIREMENTS Possession of one (1) of a valid and current certification is required, such as a: Certified Coding Associate (CCA), Certified Coding Specialist (CCS), Certified Documentation Expert-Outpatient (CDEO), Certified Professional Coder (CPC), or related certification from a recognized accredited college, university, or professional association (e.g., American Academy of Professional Coders (AAPC) or American Medical Billing Association (AMBA)). The position may require the possession of a California Driver’s License, Class C. Note: Employees must keep their licenses, certifications and registrations current while employed in this class and failure to do so may constitute cause for personnel action in accordance with Civil Service Rules and/or applicable bargaining agreement. Click here for Medical Billing Supervisor Job Description The eligible list created as a result of this recruitment will be used to fill full-time and part-time regular, limited-term or extra-help positions as vacancies occur throughout the County. SELECTION PROCESS 5/03/2024 - 5:00pm Deadline to submit application and required documents for first application review. 5/24/2024 - 5:00pm Deadline to submit application and required documents for next application review. Based on the information provided in the application documents, the qualified applicants may be invited for further examination and will either be pre-scheduled by the Department of Human Resources or be invited to self-schedule. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination . Depending upon the number of applications received, the selection process may consist of an initial application screening, a mandatory information meeting, a supplemental questionnaire assessment, a written and/or practical exam, an oral board exam, or any combination listed. Responses to supplemental questions may be used as screening and testing mechanisms and will be used to assess an applicant’s ability to advance in the process; as such, responses to supplemental questions should be treated as test examination responses. Information contained herein does not constitute either an expressed or implied contract. A minimum score of 70% is required to continue in the selection process, unless otherwise announced. All potential new hires and employees considered for promotion to management, confidential positions or unrepresented positions will be subject to a background and reference check after contingent job offer is accepted. These provisions are subject to change. RETIREES - Solano County invites all to apply for positions; however pursuant to Government Code Section 21221(h) and 21224, hiring restrictions may apply to California Public Sector Pension Plan Retirees. HOW TO APPLY Applications must be submitted through the NEOGOV system. Paper copies of applications are not accepted. All additional application materials as requested in the job announcement (degree/transcripts, certificates, DD-214 if applicable, ADA Accommodation Request) must be submitted by the application review deadline. Previously submitted application materials (i.e. copies of diploma and/or transcripts, etc.) for prior recruitments will not be applied for this recruitment but must be re-submitted for this recruitment . Any further questions can be directed to the Department of Human Resources at (707) 784-6170, business hours are Monday-Friday, 8:00 a.m.-5:00 p.m. EOE/AA Please note that all dates/times listed in the job announcement are Pacific Time. DOCUMENT SUBMITTAL REQUIREMENTS Education and certification verification is required for this position . All candidates must submit a copy of the following by the application review deadline. A valid and current certification, such as a: Certified Coding Associate (CCA), Certified Coding Specialist (CCS), Certified Documentation Expert-Outpatient (CDEO), Certified Professional Coder (CPC), or related certification from a recognized accredited college, university, or professional association (e.g., American Academy of Professional Coders (AAPC) or American Medical Billing Association (AMBA). Official/unofficial transcripts (verifying the courses and units completed) or degree (verifying institution, student, date, degree and area of specialization conferred) must be attached by the application review deadline. Candidates who fail to submit their degree/transcripts by the deadline will be disqualified from the recruitment. PLEASE NOTE THE FOLLOWING: Candidates who attended a college or university that is accredited by a foreign or non-U.S. accrediting agency must have their educational units evaluated by an educational evaluation service. The result must be submitted to the Human Resources Department no later than the application review deadline. Please contact the local college or university to learn where this service can be obtained. How to Submit Your Documents In addition to uploading attachments when applying online, candidates may submit documents by fax to (707) 784-3424, or by email to recruitment@solanocounty.com. Be sure to include the recruitment title (Medical Billing Supervisor) and the recruitment number (24-705030-01) in your email or fax. VETERAN'S PREFERENCE POINTS To be eligible, applicant must have served at least 181 consecutive days of active duty in the Armed Forces of the United States and have received either an honorable discharge or a general discharge under honorable conditions. A COPY OF THE DD 214, SHOWING DISCHARGE TYPE (GENERALLY COPY 4), MUST BE RECEIVED IN THE HUMAN RESOURCES DEPARTMENT BY THE APPLICATION REVIEW DEADLINE. Applicants who have a service-connected disability must also submit a recent award letter from the VA stating they are receiving disability benefits for service-connected reasons. Veteran applicants for initial County employment with an honorable or general under conditions discharge shall receive five (5) points added to their combined score. Disabled veterans rated at not less than 30% disability shall have ten (10) points added to their combined score. Veteran’s preference points will only be added to passing scores in competitive open examinations. We offer a benefits package to employees which includes health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, holidays, vacation, and sick leave. To learn more, view our benefits summary . Closing Date/Time: Continuous
SAN BERNARDINO SUPERIOR COURT
San Bernardino, California, United States
Description The Superior Court of California, County of San Bernardino, seeks a qualified Accounting Supervisor. Are you ready to lead a team in maintaining impeccable financial records and ensuring regulatory compliance? As an accounting supervisor, you'll oversee the day-to-day operations of the accounting department, guiding your team to excellence while implementing best practices to uphold financial integrity. Salary Update 3% COLA increase effective October 2024; approximate bi-weekly range from $3,458-$4,338. Benefit Highlights VIEW THE 2024 BENEFITS GUIDE (Download PDF reader) . Telework/On-Site Opportunity After completing the probationary period, the position is eligible for a combination of telework and on-site work assignments OR an alternative (9/80) schedule. Telework must be completed from a pre-designated home-based location within the State of California, and employees may be required to report on-site to address business needs. Telework is at the Court's sole discretion and may be rescinded immediately, without prior notice, based on the needs of the San Bernardino County Superior Court. About the Position Under direction of the Finance Manager, plans, supervises and reviews the work of other employees engaged in the preparation and maintenance of financial records for various court accounts and funds; supervises accounting activities related to fund accounting, fixed-asset accounting and grant accounting as assigned; reviews, reconciles and approves journal entries; analyzes and evaluates financial accounting documents, records and accounts; prepares accurate and timely financial records; and performs related duties as assigned. Distinguishing Characteristics Accounting Supervisor is the advanced skill level in the professional accounting series and is responsible for supervising the work of one or more sections of professional and accounting support staff. Incumbents perform complex professional accounting in the areas of general accounting, fund accounting, trust accounting or auditing. Incumbents work with limited supervision and exercise independent judgment to ensure employees complete assigned tasks and responsibilities in accordance with established policies, procedures and objectives. Employees in this class report to the Finance Manager and supervise the work of professional and accounting support staff. Accounting Supervisor is distinguished from Finance Manager in that incumbents in the latter class have management responsibility for the department and oversee a number of units. VIEW THE FULL JOB DESCRIPTION . Essential Functions Typical duties of an Accounting Supervisor include, but are not limited to: Organizes, assigns, schedules, supervises and evaluates the work of assigned staff; with staff, develops, implements and monitors work plans to achieve assigned unit objectives.Provides input to the annual department budget; makes purchases and other expenditures in accordance with court procedures and monitors section performance against the annual budget.Participates in developing, implementing and evaluating plans, processes and procedures to achieve established goals and objectives in accordance with department standards; prepares and maintains a variety of records and reports.Interviews and participates in selecting new unit staff; supervises and evaluates staff performance; establishes performance requirements and personal development targets; regularly monitors performance and provides training, coaching and mentoring for performance improvement; recommends performance recognition when warranted; with management concurrence, implements the progressive discipline process to address performance deficiencies, in accordance with Court Personnel Plan policies and labor contract agreements.Provides day-to-day leadership; works with staff to ensure a high-performance, customer service oriented work environment which supports achieving the section's and department's mission, objectives and values regarding teamwork, mutual trust, and respect; applies best practices and quality assurance processes to assigned areas of responsibility; enforces the maintenance of safe working conditions and ensures safe work practices are followed by staff.Performs the more complex accounting, financial, and statistical analysis; prepares, reviews, and approves financial documents and transactions in accounting systems, budgets, and budget transfers; creates and reviews complex billing statements and invoices; stays abreast of changing regulatory and judicial reporting requirements.Supervises the processing of all court invoices, including the verification of account numbers, proper documentation, authorizations, and purchase order maintenance; supervises the processing and recording of all accounts receivables.Reconciles and/or supervises the reconciliation of the Court's trust accounts to ensure the integrity of the accounts and to safeguard against fraud and misappropriation.Reviews and ensures appropriate internal controls for areas of responsibility; monitors and takes action to require compliance with internal controls and Judicial Council policies and procedures; as necessary, recommends changes to achieve better control and/or to improve the efficiency of functional processes in areas of responsibility; explains changes in policies and procedures to staff of Court departments; may develop and provide training on internal controls to district courts as needed.Acts as liaison between court staff, county, Judicial Council, court customers, banks, vendors and credit card agencies on accounting discrepancies and operational concerns; resolves issues or escalates to the Finance Manager.Performs other duties as assigned. Minimum Qualifications Graduation from an accredited four (4) year college or university with a major in business administration, finance or accounting and five (5) years of progressively responsible experience in professional accounting, at least two (2) of which have been in a governmental or public court environment. Certified Public Accountant certificate is highly desirable and experience in a public agency is preferred. Knowledge of: Principles, practices and terminology of general and enterprise accounting, including financial statement preparation, financial control, and reporting methods; Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) accounting standards and requirements applicable to public agencies; Internal control and audit principles and practices; Budget principles and terminology; Cost accounting methods and procedures; Laws and regulations relating to the financial administration of the Court, including; auditing principles and practices; Principles and practices of sound business communication; Correct English usage, including spelling, grammar and punctuation; Principles and practices of effective supervision; Court Personnel Plan policies and labor contract provisions. Resumes will not be accepted in lieu of the required application and supplemental questions. Human Resources will review applications to identify candidates who meet the minimum qualifications; therefore, it is to your benefit to include all pertinent work experience. When listing court experience, please include the dates and classification of each position held if there is more than one. Selection Process Applications will be reviewed to identify candidates with minimum qualifications and/or desirables. Only those who meet the minimum qualifications and desirables (if applicable) will proceed to the next step in the recruitment process.Candidates' supplemental question responses may be evaluated and ranked. Depending on the number of applications, assessments and/or screening interviews may be conducted. Candidates who are successful in step 2 will be placed on the eligible list and may be considered for interview. Placement on the eligible list does not guarantee an interview or employment. All candidates will be notified of their status via email at each process step. Additional steps in the selection process will include a background check and a reference check. REASONABLE ACCOMMODATIONS: The Superior Court of California, County of San Bernardino, is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and the Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process may contact the Human Resources Office at (909) 521-3700 or via email at Careers@sb-court.org . Individuals with hearing and/or speech impairments may also contact the recruiter for this position through the use of the California Relay Service by dialing 711. Physical Characteristics The physical and mental demands described in the job description are representative of those that employees must meet to perform the essential functions of this class successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The Superior Court of California, County of San Bernardino is an Equal Opportunity Employer - M/F/D/V. SUPERIOR COURT OF CALIFORNIA COUNTY OF SAN BERNARDINO BENEFITS SUMMARY The San Bernardino Superior Court offers a range of benefit programs for employees and their eligible dependents. These include medical, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked.A summary of benefits is provided below. Health and Welfare Benefits MEDICAL: The Court offers a variety of comprehensive health plan options to fit individual employee needs. The Court contributes up to $200.00 in benefit plan dollars each pay period to help full-time employees pay for health premiums. In addition, the health plan subsidy the court contributes toward the employee cost is 57% of lowest cost HMO plan based on level of coverage. DENTAL: The dental subsidy is equivalent to 100% of the employee only DPPO coverage plan (but not less than twenty dollars {$20.00} per pay period.) VISION: Court-paid plan for employees. No co-pay/deductible for eye exams; frames and standard lenses or contact lenses (in lieu of standard lenses) every twelve (12) months. SHORT-TERM DISABILITY: Court-paid benefit that provides partial income replacement in the event that an employee is unable to work due to a non-work related disability. LIFE INSURANCE: Court-paid basic life insurance benefit of $50,000. Additional supplemental life and AD&D insurance benefits may be purchased voluntarily. MEDICAL REIMBURSEMENT ACCOUNT: Flexible Spending Account (FSA) that helps participating employees lower their taxable income. Under this plan, employees elect to set aside pre-tax money each pay period to pay for eligible out-of-pocket medical expenses for themselves and their eligible dependents that are not paid by insurance or reimbursed by any other benefit plan. DEPENDENT CARE ASSISTANCE PLAN: This is a type of Flexible Spending Account (FSA) that helps participating eligible employees lower their taxable income. Under this plan, employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. Leave Allowances VACATION: After completion of the requisite hours of continuous service (based on the bargaining unit), employees are eligible to use accrued vacation allowance. Depending on length of service, employees may accrue from 80 to 160 hours annually. ADMINISTRATIVE LEAVE: Forty (40) hours of additional leave to be used during the calendar year, prorated depending on start date. ANNUAL LEAVE: Forty (40) hours of additional leave to be used during the calendar year, prorated depending on start date. HOLIDAY: Fourteen (14) paid recognized holidays and the accrual of two (2) floating holidays annually. SICK LEAVE: Employees in regular positions accrue approximately 3.39 hours of sick leave per pay period to use during instances of authorized absence due to illness, injury, or medically related appointments. BEREAVEMENT LEAVE: ALL employees are eligible to receive a maximum of thirty-two (32) hours of paid leave per occurrence for bereavement leave due to the death of a person in the immediate family. Retirement and Deferred Compensation Plans RETIREMENT: The Court is a 1937 Act employer. More detailed information may be found by contacting SBCERA at (909) 885-7980 or toll-free at 1-877-722-3721 or by visiting the website at San Bernardino County Retirement Association. The Court does not pay into the Social Security system; however, it does contribute to Medicare. Retirement benefits subject to change. DEFERRED COMPENSATION: Employees are eligible to participate in the Court's 457 Deferred Compensation Plan. This is the supplemental retirement plan that permits employees to defer a certain portion of their pre or post tax salary, within certain Internal Revenue Service (IRS) limits, to an account maintained by an investment service provider. Participating employees in the pre-tax option postpone paying taxes on the deferred portion of their income. RETIREMENT MEDICAL TRUST: This plan helps with the high cost of health care expenses after retirement. Participation is for those with ten (10) or more years of participation in the SBCERA or where the individual contributed to a public sector retirement system or system(s) over a ten (10) year period and did not withdraw the contribution form the retirement system(s). Under this plan, eligible retired participants pay for qualified expenses on a non-tax basis. All contributions, earnings, and reimbursements are tax free. The trust is funded by the eligible cash value of the participant's sick leave upon separation of service and Court contributions. Additional Benefits TUITION BENEFIT:Employees with at least twelve (12) monthsof service will be allowed a maximum of $600.00each fiscal year.These monies may be used for job related education or career development, book fees or to reimburse membership dues in professional organizations. FLEXIBLE WORK SCHEDULE: The Court recognizes the importance of work/life balance. Employees may request alternative work scheduling or flexible work schedules when classifications meet the requirements. CAR ALLOWANCE: Use of Court Vehicle. COMMUTER SERVICES: This program assists with providing information on carpools, rideshare matching, and public transportation options. The Court offers incentives for employees eligible to participating in Ridesharing activities. The Human Resources Department reserves the right to modify the benefit programs in accordance with the Personnel Rules and Regulations. Closing Date/Time: 5/5/2024 11:59 PM Pacific
Apr 13, 2024
Full Time
Description The Superior Court of California, County of San Bernardino, seeks a qualified Accounting Supervisor. Are you ready to lead a team in maintaining impeccable financial records and ensuring regulatory compliance? As an accounting supervisor, you'll oversee the day-to-day operations of the accounting department, guiding your team to excellence while implementing best practices to uphold financial integrity. Salary Update 3% COLA increase effective October 2024; approximate bi-weekly range from $3,458-$4,338. Benefit Highlights VIEW THE 2024 BENEFITS GUIDE (Download PDF reader) . Telework/On-Site Opportunity After completing the probationary period, the position is eligible for a combination of telework and on-site work assignments OR an alternative (9/80) schedule. Telework must be completed from a pre-designated home-based location within the State of California, and employees may be required to report on-site to address business needs. Telework is at the Court's sole discretion and may be rescinded immediately, without prior notice, based on the needs of the San Bernardino County Superior Court. About the Position Under direction of the Finance Manager, plans, supervises and reviews the work of other employees engaged in the preparation and maintenance of financial records for various court accounts and funds; supervises accounting activities related to fund accounting, fixed-asset accounting and grant accounting as assigned; reviews, reconciles and approves journal entries; analyzes and evaluates financial accounting documents, records and accounts; prepares accurate and timely financial records; and performs related duties as assigned. Distinguishing Characteristics Accounting Supervisor is the advanced skill level in the professional accounting series and is responsible for supervising the work of one or more sections of professional and accounting support staff. Incumbents perform complex professional accounting in the areas of general accounting, fund accounting, trust accounting or auditing. Incumbents work with limited supervision and exercise independent judgment to ensure employees complete assigned tasks and responsibilities in accordance with established policies, procedures and objectives. Employees in this class report to the Finance Manager and supervise the work of professional and accounting support staff. Accounting Supervisor is distinguished from Finance Manager in that incumbents in the latter class have management responsibility for the department and oversee a number of units. VIEW THE FULL JOB DESCRIPTION . Essential Functions Typical duties of an Accounting Supervisor include, but are not limited to: Organizes, assigns, schedules, supervises and evaluates the work of assigned staff; with staff, develops, implements and monitors work plans to achieve assigned unit objectives.Provides input to the annual department budget; makes purchases and other expenditures in accordance with court procedures and monitors section performance against the annual budget.Participates in developing, implementing and evaluating plans, processes and procedures to achieve established goals and objectives in accordance with department standards; prepares and maintains a variety of records and reports.Interviews and participates in selecting new unit staff; supervises and evaluates staff performance; establishes performance requirements and personal development targets; regularly monitors performance and provides training, coaching and mentoring for performance improvement; recommends performance recognition when warranted; with management concurrence, implements the progressive discipline process to address performance deficiencies, in accordance with Court Personnel Plan policies and labor contract agreements.Provides day-to-day leadership; works with staff to ensure a high-performance, customer service oriented work environment which supports achieving the section's and department's mission, objectives and values regarding teamwork, mutual trust, and respect; applies best practices and quality assurance processes to assigned areas of responsibility; enforces the maintenance of safe working conditions and ensures safe work practices are followed by staff.Performs the more complex accounting, financial, and statistical analysis; prepares, reviews, and approves financial documents and transactions in accounting systems, budgets, and budget transfers; creates and reviews complex billing statements and invoices; stays abreast of changing regulatory and judicial reporting requirements.Supervises the processing of all court invoices, including the verification of account numbers, proper documentation, authorizations, and purchase order maintenance; supervises the processing and recording of all accounts receivables.Reconciles and/or supervises the reconciliation of the Court's trust accounts to ensure the integrity of the accounts and to safeguard against fraud and misappropriation.Reviews and ensures appropriate internal controls for areas of responsibility; monitors and takes action to require compliance with internal controls and Judicial Council policies and procedures; as necessary, recommends changes to achieve better control and/or to improve the efficiency of functional processes in areas of responsibility; explains changes in policies and procedures to staff of Court departments; may develop and provide training on internal controls to district courts as needed.Acts as liaison between court staff, county, Judicial Council, court customers, banks, vendors and credit card agencies on accounting discrepancies and operational concerns; resolves issues or escalates to the Finance Manager.Performs other duties as assigned. Minimum Qualifications Graduation from an accredited four (4) year college or university with a major in business administration, finance or accounting and five (5) years of progressively responsible experience in professional accounting, at least two (2) of which have been in a governmental or public court environment. Certified Public Accountant certificate is highly desirable and experience in a public agency is preferred. Knowledge of: Principles, practices and terminology of general and enterprise accounting, including financial statement preparation, financial control, and reporting methods; Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) accounting standards and requirements applicable to public agencies; Internal control and audit principles and practices; Budget principles and terminology; Cost accounting methods and procedures; Laws and regulations relating to the financial administration of the Court, including; auditing principles and practices; Principles and practices of sound business communication; Correct English usage, including spelling, grammar and punctuation; Principles and practices of effective supervision; Court Personnel Plan policies and labor contract provisions. Resumes will not be accepted in lieu of the required application and supplemental questions. Human Resources will review applications to identify candidates who meet the minimum qualifications; therefore, it is to your benefit to include all pertinent work experience. When listing court experience, please include the dates and classification of each position held if there is more than one. Selection Process Applications will be reviewed to identify candidates with minimum qualifications and/or desirables. Only those who meet the minimum qualifications and desirables (if applicable) will proceed to the next step in the recruitment process.Candidates' supplemental question responses may be evaluated and ranked. Depending on the number of applications, assessments and/or screening interviews may be conducted. Candidates who are successful in step 2 will be placed on the eligible list and may be considered for interview. Placement on the eligible list does not guarantee an interview or employment. All candidates will be notified of their status via email at each process step. Additional steps in the selection process will include a background check and a reference check. REASONABLE ACCOMMODATIONS: The Superior Court of California, County of San Bernardino, is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and the Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process may contact the Human Resources Office at (909) 521-3700 or via email at Careers@sb-court.org . Individuals with hearing and/or speech impairments may also contact the recruiter for this position through the use of the California Relay Service by dialing 711. Physical Characteristics The physical and mental demands described in the job description are representative of those that employees must meet to perform the essential functions of this class successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The Superior Court of California, County of San Bernardino is an Equal Opportunity Employer - M/F/D/V. SUPERIOR COURT OF CALIFORNIA COUNTY OF SAN BERNARDINO BENEFITS SUMMARY The San Bernardino Superior Court offers a range of benefit programs for employees and their eligible dependents. These include medical, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked.A summary of benefits is provided below. Health and Welfare Benefits MEDICAL: The Court offers a variety of comprehensive health plan options to fit individual employee needs. The Court contributes up to $200.00 in benefit plan dollars each pay period to help full-time employees pay for health premiums. In addition, the health plan subsidy the court contributes toward the employee cost is 57% of lowest cost HMO plan based on level of coverage. DENTAL: The dental subsidy is equivalent to 100% of the employee only DPPO coverage plan (but not less than twenty dollars {$20.00} per pay period.) VISION: Court-paid plan for employees. No co-pay/deductible for eye exams; frames and standard lenses or contact lenses (in lieu of standard lenses) every twelve (12) months. SHORT-TERM DISABILITY: Court-paid benefit that provides partial income replacement in the event that an employee is unable to work due to a non-work related disability. LIFE INSURANCE: Court-paid basic life insurance benefit of $50,000. Additional supplemental life and AD&D insurance benefits may be purchased voluntarily. MEDICAL REIMBURSEMENT ACCOUNT: Flexible Spending Account (FSA) that helps participating employees lower their taxable income. Under this plan, employees elect to set aside pre-tax money each pay period to pay for eligible out-of-pocket medical expenses for themselves and their eligible dependents that are not paid by insurance or reimbursed by any other benefit plan. DEPENDENT CARE ASSISTANCE PLAN: This is a type of Flexible Spending Account (FSA) that helps participating eligible employees lower their taxable income. Under this plan, employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. Leave Allowances VACATION: After completion of the requisite hours of continuous service (based on the bargaining unit), employees are eligible to use accrued vacation allowance. Depending on length of service, employees may accrue from 80 to 160 hours annually. ADMINISTRATIVE LEAVE: Forty (40) hours of additional leave to be used during the calendar year, prorated depending on start date. ANNUAL LEAVE: Forty (40) hours of additional leave to be used during the calendar year, prorated depending on start date. HOLIDAY: Fourteen (14) paid recognized holidays and the accrual of two (2) floating holidays annually. SICK LEAVE: Employees in regular positions accrue approximately 3.39 hours of sick leave per pay period to use during instances of authorized absence due to illness, injury, or medically related appointments. BEREAVEMENT LEAVE: ALL employees are eligible to receive a maximum of thirty-two (32) hours of paid leave per occurrence for bereavement leave due to the death of a person in the immediate family. Retirement and Deferred Compensation Plans RETIREMENT: The Court is a 1937 Act employer. More detailed information may be found by contacting SBCERA at (909) 885-7980 or toll-free at 1-877-722-3721 or by visiting the website at San Bernardino County Retirement Association. The Court does not pay into the Social Security system; however, it does contribute to Medicare. Retirement benefits subject to change. DEFERRED COMPENSATION: Employees are eligible to participate in the Court's 457 Deferred Compensation Plan. This is the supplemental retirement plan that permits employees to defer a certain portion of their pre or post tax salary, within certain Internal Revenue Service (IRS) limits, to an account maintained by an investment service provider. Participating employees in the pre-tax option postpone paying taxes on the deferred portion of their income. RETIREMENT MEDICAL TRUST: This plan helps with the high cost of health care expenses after retirement. Participation is for those with ten (10) or more years of participation in the SBCERA or where the individual contributed to a public sector retirement system or system(s) over a ten (10) year period and did not withdraw the contribution form the retirement system(s). Under this plan, eligible retired participants pay for qualified expenses on a non-tax basis. All contributions, earnings, and reimbursements are tax free. The trust is funded by the eligible cash value of the participant's sick leave upon separation of service and Court contributions. Additional Benefits TUITION BENEFIT:Employees with at least twelve (12) monthsof service will be allowed a maximum of $600.00each fiscal year.These monies may be used for job related education or career development, book fees or to reimburse membership dues in professional organizations. FLEXIBLE WORK SCHEDULE: The Court recognizes the importance of work/life balance. Employees may request alternative work scheduling or flexible work schedules when classifications meet the requirements. CAR ALLOWANCE: Use of Court Vehicle. COMMUTER SERVICES: This program assists with providing information on carpools, rideshare matching, and public transportation options. The Court offers incentives for employees eligible to participating in Ridesharing activities. The Human Resources Department reserves the right to modify the benefit programs in accordance with the Personnel Rules and Regulations. Closing Date/Time: 5/5/2024 11:59 PM Pacific
MISSOULA COUNTY, MONTANA
Missoula, Montana, United States
Definition This is a full-time opportunity with many benefits! As a Missoula County employee, you will be part of a team that is committed to positively impacting the community. The pay range for this position depends on qualifications. The Financial Services Department is seeking an ACCOUNTING SUPERVISOR to join their team. This position p erforms professional and technical accounting tasks, prepares complex financial analysis and reports, provides financial control and guidance for grants, and supervises department staff in Financial Services. Details: Priority screening will begin on Tuesday, April 16, 2024 . It is in your best interest to apply by this date. Applications will continue to be accepted until an adequate applicant pool has been established, or the position has been filled. To Apply: Please complete all sections of the online application, even if a resume is requested. Please attach to your completed application: A letter of interest, and a resume. Incomplete applications may be disqualified. Complete job description available upon request to the Department of Human Resources. Representative Examples of Work Manages and provides direct supervision over a moderate number of financial services staff. Provides direction, serves as a resource on technical issues, participates in hiring and progressive discipline of accounting staff, schedules, trains, evaluates and manages performance, and executes disciplinary actions. Recommends, develops, and implements policy changes regarding financial regulations. Assists with management of a complex Enterprise Resource Planning System (ERP). Develops and implements work goals and objectives and establishes schedules and methods of work. Assist with the annual audit process by meeting timelines established through a project plan, assists in preparing audit work papers requested by the auditors, ensuring necessary year-end close procedures are performed timely and accurately. Assists with creation of financial schedules for monthly, quarterly, and annual financial statements. Reviews monthly, quarterly, and annual financial statements. Reviews work product of accounting staff related to accounts payable, accounts receivable, general ledger for accuracy. Manages, and coordinates the daily and monthly activities of assigned department personnel, including planning, and delegating work for training and coaching, employee development, enforcing policies. Provides information to County departments regarding finance operations, including property tax administration; general ledger; treasury and cash management, accounts payable; internal and external accounts receivable. Provides guidance on compliance measures and regulations. Oversees journal voucher processing and ensures departments comply with requirements, statutes, and protocols. Oversees and completes bank reconciliations in a timely manner. Minimum Qualifications Requires a bachelor’s degree. Degrees best suited to this position are business administration, finance, and accounting. Requires five years of progressively responsible experience as an Accountant, and two years of experience in staff supervision. Government accounting experience desired. SPECIAL PREFERENCES: Certified Public Accountant (CPA) desired. Certified Government Financial Manager (CGFM) desired. Physical/Environmental Demands The work is primarily performed in an office setting using a computer workstation. May require occasional lifting in the light range (up to 20 lbs.) May require occasional travel, locally and out of town to conferences or meetings. May require work outside normal business hours. Located halfway between Yellowstone and Glacier National Parks and home to the University of Montana, Missoula is an academic center situated in an outdoor enthusiast’s paradise. Depending on the season, you can hike, ski, fish, float rivers, ride mountain bikes, or just sit back and marvel at the surrounding scenery. Join us in scenic, sophisticated, and service-oriented Missoula! Missoula County covers over 2,618 square miles of mountain lands varying in topography and climate from temperate river valleys to snow-capped peaks. Five large valleys and two major rivers wind through this mountainous region. Missoula County is large and diverse, featuring everything from the spectacular scenery of Clark Fork River running through town to lush ranches and a growing economy of small business. Skiers, outdoor enthusiasts, wildlife watchers, mothers and fathers, business owners, vacationers, fisherman, retirees, students, and many others have grown to love Missoula County's boundless opportunities. This summary outlines the benefit programs; actual benefits may vary depending on bargaining unit and employment status. Missoula County will reward your contributions to our community with competitive compensation and generous benefits, including but not limited to: Excellent Medical Health Benefits – Group health benefits, including dental and vision coverage, are available to eligible County employees. The medical health benefits premium is covered for full-time employees. The County contribution is pro-rated on hours paid for part-time employees. The employee pays the premium portion for dependent coverage. Family health benefits coverage is $258.00 per pay period. Medical deductible is $500 for an individual and $1,000 for a family. Flexible Benefits Plan – Pre-tax out-of-pocket medical expenses and day care expenses. Voluntary Life Insurance Coverage, Long and Short-Term Disability, Critical and Accident Insurance are offered through Mutual ofOmaha. Public Employees Retirement System – Montana public employees of the state, university system, local governments and certain employees of school districts are covered by the Public Employees Retirement System (PERS). New members to the PERS have an opportunity to choose between two retirement plan options: the Defined Benefit Plan or the Defined Contribution Plan. Sheriffs' Retirement System (SRS) – A public pension plan for all Montana Sheriffs hired after July 1, 1974 and Detention Officers hired after July 1, 2005. Public Service Loan Forgiveness - Working for Missoula County may qualify you to receive student loan forgiveness. Look here to learn more and understand whether you may be eligible. Supplemental Retirement Benefits are offered through Valic or Nationwide. Sick Leave – Full-time employees accrue 7.38hours per month and are eligible to use sick leave once you have been an employee for 90 days.The accrual is pro-rated for part-time employees. Vacation Leave – Full-time employees accrue 9.24 hours per month and are eligible to use leave after continuous employment for a period of 6 full months. The accrual is pro-rated for part-time employees. Holidays – The County observes eleven legal holidays in even numbered years and ten legal holidays in odd numbered years. Paid Parental Leave (PPL)- In recognition of the importance of bonding and care of a newborn child or a child placed for adoption, Missoula County 6 continuous weeks of PPL to eligible full-time employees that have been with the county for 180 days. The hours are pro-rated for part-time employees. Tuition Assistance - Because we value the professional and personal development of our employees, Missoula County is proud to offer reimbursement of certain education expenses.
Apr 03, 2024
Full Time
Definition This is a full-time opportunity with many benefits! As a Missoula County employee, you will be part of a team that is committed to positively impacting the community. The pay range for this position depends on qualifications. The Financial Services Department is seeking an ACCOUNTING SUPERVISOR to join their team. This position p erforms professional and technical accounting tasks, prepares complex financial analysis and reports, provides financial control and guidance for grants, and supervises department staff in Financial Services. Details: Priority screening will begin on Tuesday, April 16, 2024 . It is in your best interest to apply by this date. Applications will continue to be accepted until an adequate applicant pool has been established, or the position has been filled. To Apply: Please complete all sections of the online application, even if a resume is requested. Please attach to your completed application: A letter of interest, and a resume. Incomplete applications may be disqualified. Complete job description available upon request to the Department of Human Resources. Representative Examples of Work Manages and provides direct supervision over a moderate number of financial services staff. Provides direction, serves as a resource on technical issues, participates in hiring and progressive discipline of accounting staff, schedules, trains, evaluates and manages performance, and executes disciplinary actions. Recommends, develops, and implements policy changes regarding financial regulations. Assists with management of a complex Enterprise Resource Planning System (ERP). Develops and implements work goals and objectives and establishes schedules and methods of work. Assist with the annual audit process by meeting timelines established through a project plan, assists in preparing audit work papers requested by the auditors, ensuring necessary year-end close procedures are performed timely and accurately. Assists with creation of financial schedules for monthly, quarterly, and annual financial statements. Reviews monthly, quarterly, and annual financial statements. Reviews work product of accounting staff related to accounts payable, accounts receivable, general ledger for accuracy. Manages, and coordinates the daily and monthly activities of assigned department personnel, including planning, and delegating work for training and coaching, employee development, enforcing policies. Provides information to County departments regarding finance operations, including property tax administration; general ledger; treasury and cash management, accounts payable; internal and external accounts receivable. Provides guidance on compliance measures and regulations. Oversees journal voucher processing and ensures departments comply with requirements, statutes, and protocols. Oversees and completes bank reconciliations in a timely manner. Minimum Qualifications Requires a bachelor’s degree. Degrees best suited to this position are business administration, finance, and accounting. Requires five years of progressively responsible experience as an Accountant, and two years of experience in staff supervision. Government accounting experience desired. SPECIAL PREFERENCES: Certified Public Accountant (CPA) desired. Certified Government Financial Manager (CGFM) desired. Physical/Environmental Demands The work is primarily performed in an office setting using a computer workstation. May require occasional lifting in the light range (up to 20 lbs.) May require occasional travel, locally and out of town to conferences or meetings. May require work outside normal business hours. Located halfway between Yellowstone and Glacier National Parks and home to the University of Montana, Missoula is an academic center situated in an outdoor enthusiast’s paradise. Depending on the season, you can hike, ski, fish, float rivers, ride mountain bikes, or just sit back and marvel at the surrounding scenery. Join us in scenic, sophisticated, and service-oriented Missoula! Missoula County covers over 2,618 square miles of mountain lands varying in topography and climate from temperate river valleys to snow-capped peaks. Five large valleys and two major rivers wind through this mountainous region. Missoula County is large and diverse, featuring everything from the spectacular scenery of Clark Fork River running through town to lush ranches and a growing economy of small business. Skiers, outdoor enthusiasts, wildlife watchers, mothers and fathers, business owners, vacationers, fisherman, retirees, students, and many others have grown to love Missoula County's boundless opportunities. This summary outlines the benefit programs; actual benefits may vary depending on bargaining unit and employment status. Missoula County will reward your contributions to our community with competitive compensation and generous benefits, including but not limited to: Excellent Medical Health Benefits – Group health benefits, including dental and vision coverage, are available to eligible County employees. The medical health benefits premium is covered for full-time employees. The County contribution is pro-rated on hours paid for part-time employees. The employee pays the premium portion for dependent coverage. Family health benefits coverage is $258.00 per pay period. Medical deductible is $500 for an individual and $1,000 for a family. Flexible Benefits Plan – Pre-tax out-of-pocket medical expenses and day care expenses. Voluntary Life Insurance Coverage, Long and Short-Term Disability, Critical and Accident Insurance are offered through Mutual ofOmaha. Public Employees Retirement System – Montana public employees of the state, university system, local governments and certain employees of school districts are covered by the Public Employees Retirement System (PERS). New members to the PERS have an opportunity to choose between two retirement plan options: the Defined Benefit Plan or the Defined Contribution Plan. Sheriffs' Retirement System (SRS) – A public pension plan for all Montana Sheriffs hired after July 1, 1974 and Detention Officers hired after July 1, 2005. Public Service Loan Forgiveness - Working for Missoula County may qualify you to receive student loan forgiveness. Look here to learn more and understand whether you may be eligible. Supplemental Retirement Benefits are offered through Valic or Nationwide. Sick Leave – Full-time employees accrue 7.38hours per month and are eligible to use sick leave once you have been an employee for 90 days.The accrual is pro-rated for part-time employees. Vacation Leave – Full-time employees accrue 9.24 hours per month and are eligible to use leave after continuous employment for a period of 6 full months. The accrual is pro-rated for part-time employees. Holidays – The County observes eleven legal holidays in even numbered years and ten legal holidays in odd numbered years. Paid Parental Leave (PPL)- In recognition of the importance of bonding and care of a newborn child or a child placed for adoption, Missoula County 6 continuous weeks of PPL to eligible full-time employees that have been with the county for 180 days. The hours are pro-rated for part-time employees. Tuition Assistance - Because we value the professional and personal development of our employees, Missoula County is proud to offer reimbursement of certain education expenses.
California State University (CSU) Northridge
18111 Nordhoff Street, Northridge, CA 91330, USA
About The University Corporation: The University Corporation is a non-profit auxiliary corporation providing commercial and administrative services to California State University, Northridge. Our mission is to provide services and solutions that address the needs of California State University, Northridge; to support the academic, research, and creative endeavors of its students, faculty, and staff; and to enhance the quality of campus life. https://www.csun.edu/tuc Duties and Responsibilities: Post-Award Supervisor provides leadership and training of existing staff, new staff, and student assistants. Works closely with the Director on the creation, revision, and implementation of RSP-wide process improvement procedures, and may act as a liaison between pre- and post-award offices for planning, training, evaluation, and monitoring to meet goals and resolve problems. Provides expertise, support, and advice to other Post-Award Analysts, Administrative support staff and works collaboratively with Grants and Contracts Analysts to support research growth and development. Functions and makes decisions independently yet is highly collaborative and able to anticipate problems early and as they arise. Additionally, the Post-Award Supervisor must be able to assist department staff of any post-award administration responsibilities, including providing guidance, information and services to administrators, faculty, and staff engaged in management of extramurally funded research awards. The Post-Award Supervisor is independently responsible for representing the University to sponsors in the management and delivery of materials related to complex contracts and funding awards; coordinating with administration, academic departments, colleges, centers, and RSP pre-award staff; assisting and advising faculty, staff, and administrators in budget and expenditure management; independently interpreting and analyzing sponsor guidelines, completion of required forms, assurances and certifications, collection of necessary or pertinent data, compilation of and review of supporting documentation for consistency, and compliance with sponsor, government, and internal program guidelines and requirements; and monitor and ensure drawdowns and accounts receivables are collected and entered in a timely basis. (40%) Provide proactive and high-level customer service to Principal Investigators: Act as the initial escalation point for the Principal Investigator (PI) for all post-award issues. Instruct PIs on post-award administration issues and guide them through grant administration processes through the life cycle of their project, from setup to closeout. Independently investigate and use best judgment to resolve issues experienced by PIs, acting as a liaison between PI and TUC Payroll, Human Resources and Accounting staff. Coordinate with college and departmental staff, DFOs, and pre-award grants coordinators to ensure that departments follow compliance policies for grants management in maintaining and submitting proper documentation to substantiate direct charges to grants. Maintain current working knowledge of federal regulations and sponsor policies to assure the responsible administration of sponsored programs. Review and interpret contracts and grant awards. Facilitate internal quality assurance review and ensure timely submission of accurate expenditure requests and associated documentation in accordance with all applicable policies and procedures. (25%) Peer and support staff training and development: Onboard and train new Post-Award Analysts, RSP Administrative Assistants, and student assistants in post-award workflow and operations. Provide leadership, training, and technical support for faculty, CSUN staff, and RSP staff; provide ongoing support, mentorship, and retraining to RSP team members as needed. Provide expertise on matters relating to research and sponsored programs-based grants, contracts, and subcontracts. Prepare content for and lead various campus-wide events, workshops, and meetings. Develop and update a procedure manual and shared resource library for research administrators and PIs/PDs. (20%) Monitor and manage expenses for sponsored projects and programs: Counsel and make recommendations to PIs and project staff regarding the fiscal management of sponsored projects. Forecast possible future financial and administrative problems, develop solutions, and make recommendations to the PI. Monitor and review the expenditure, budget adjustment activities, and close outs associated with successful grants management. Approve budget adjustments and project related expenditures, with authority to approve expenditures up to $25,000 and to write off expenditures of up to $5,000 each against the Sponsored Programs Reserve in consultation with the Director. Work with external funding agencies to develop accurate invoices and follow-up on payments. Assure timely and appropriate close-out of grants/contracts through coordination with PIs, departmental administrative personnel, and Accounting. Monitor and ensure drawdowns and accounts receivables are collected and entered in a timely manner. (10%) Lead process improvement efforts and assist in maintaining compliance to avoid risks for TUC and CSUN: Continuously evaluate, streamline, and document RSP standard operating procedures; recommend and implement updated policies as needed or required by the University and CSU. Independently identify and contribute to resolving compliance issues related to award administration. Develop and implement process improvement initiatives related to workflow and documentation for the above-noted compliance areas. Provide updates, training, and process review of above subjects on a regular basis. Regularly review accounts to independently identify, judge, and address areas of potential risk. Contribute and assist to audits or agency inquiries regarding grant and contract activity, including annual audits conducted by external auditors. Provide expert assistance to the Directors of RSP. (5%) Other Responsibilities : Regularly review literature on research administration and attend special conferences, workshops and trainings to stay abreast of most recent federal, state and other sponsor requirements and management responsibilities. Represent CSUN within the sponsored research community and at professional organization meetings, including those held by federal and state funding agencies. Perform other duties as assigned. Qualifications: Bachelor's degree from an accredited college or university. Master’s degree preferred. At least four in research administration, budget management, fund administration, or contract review, with at least a year in post-award administration of grants and contracts in a university setting. One-year supervisory experience preferred. Knowledge, Specialized Skills, and Abilities: Broad working knowledge of Office of Management and Budget (OMB) Uniform Guidance (UG) and other federal agency guidelines, including Federal Acquisition Regulation. Strong understanding of generally accepted accounting principles, including knowledge of financial record-keeping methods, procedures, and practices. Ability to review financial documents for accuracy, completeness, validity, and adherence to standards. Experience with policy and procedure development. Ability to maintain a detail-oriented workload. Ability to work in a team environment and motivate team members by example. Excellent interpersonal skills and ability to effectively communicate at all levels is essential to optimize positive support to faculty while ensuring compliance. Service focused, including timely and patient response in project management and action-oriented approach to problem solving. Ability to maintain confidentiality, operate with integrity, and encourage trust. Familiarity and comfort with Cayuse SP, PeopleSoft, Adobe Sign and Adobe Acrobat Pro; thorough knowledge of Microsoft Office applications, including Word and Excel. Ability to use queries in Peoplesoft with ease. Comfort with navigating and retrieving information from the Internet. CRA and/or CFRA Certification preferred. Pay, Benefits, & Work Schedule: This position is employed through The University Corporation (TUC). Anticipated hiring range: $70,000 - $75,000 Annually Full pay range: $63,276- $114,444 Annually Time Base: Full-Time Benefits: Medical, Dental, Vision General Information: THE SELECTED CANDIDATE IS REQUIRED TO PASS A THOROUGH DEPARTMENT BACKGROUND INVESTIGATION AND LIVE SCAN. How to Apply: Please complete the online application/resume upload submission process in order to be considered for any open position within the university and its auxiliaries. The hiring department will contact the best-qualified candidates and invite them to participate in the interview process. Application Screening begins Tuesday, March 19th, and will continue until the position is filled. In order to be considered in the initial review, applications must be submitted prior to the date listed above. Application submissions received after the application screening date will be reviewed at the discretion of the University. For more detailed information on the application and hiring process, please view the link below: http://www-admn.csun.edu/ohrs/employment/ Equal Employment Opportunity The University Corporation is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Applicants who wish to request an accommodation for a disability may contact the Office of Equity and Diversity at (818) 677-2077. Advertised: Mar 04 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
About The University Corporation: The University Corporation is a non-profit auxiliary corporation providing commercial and administrative services to California State University, Northridge. Our mission is to provide services and solutions that address the needs of California State University, Northridge; to support the academic, research, and creative endeavors of its students, faculty, and staff; and to enhance the quality of campus life. https://www.csun.edu/tuc Duties and Responsibilities: Post-Award Supervisor provides leadership and training of existing staff, new staff, and student assistants. Works closely with the Director on the creation, revision, and implementation of RSP-wide process improvement procedures, and may act as a liaison between pre- and post-award offices for planning, training, evaluation, and monitoring to meet goals and resolve problems. Provides expertise, support, and advice to other Post-Award Analysts, Administrative support staff and works collaboratively with Grants and Contracts Analysts to support research growth and development. Functions and makes decisions independently yet is highly collaborative and able to anticipate problems early and as they arise. Additionally, the Post-Award Supervisor must be able to assist department staff of any post-award administration responsibilities, including providing guidance, information and services to administrators, faculty, and staff engaged in management of extramurally funded research awards. The Post-Award Supervisor is independently responsible for representing the University to sponsors in the management and delivery of materials related to complex contracts and funding awards; coordinating with administration, academic departments, colleges, centers, and RSP pre-award staff; assisting and advising faculty, staff, and administrators in budget and expenditure management; independently interpreting and analyzing sponsor guidelines, completion of required forms, assurances and certifications, collection of necessary or pertinent data, compilation of and review of supporting documentation for consistency, and compliance with sponsor, government, and internal program guidelines and requirements; and monitor and ensure drawdowns and accounts receivables are collected and entered in a timely basis. (40%) Provide proactive and high-level customer service to Principal Investigators: Act as the initial escalation point for the Principal Investigator (PI) for all post-award issues. Instruct PIs on post-award administration issues and guide them through grant administration processes through the life cycle of their project, from setup to closeout. Independently investigate and use best judgment to resolve issues experienced by PIs, acting as a liaison between PI and TUC Payroll, Human Resources and Accounting staff. Coordinate with college and departmental staff, DFOs, and pre-award grants coordinators to ensure that departments follow compliance policies for grants management in maintaining and submitting proper documentation to substantiate direct charges to grants. Maintain current working knowledge of federal regulations and sponsor policies to assure the responsible administration of sponsored programs. Review and interpret contracts and grant awards. Facilitate internal quality assurance review and ensure timely submission of accurate expenditure requests and associated documentation in accordance with all applicable policies and procedures. (25%) Peer and support staff training and development: Onboard and train new Post-Award Analysts, RSP Administrative Assistants, and student assistants in post-award workflow and operations. Provide leadership, training, and technical support for faculty, CSUN staff, and RSP staff; provide ongoing support, mentorship, and retraining to RSP team members as needed. Provide expertise on matters relating to research and sponsored programs-based grants, contracts, and subcontracts. Prepare content for and lead various campus-wide events, workshops, and meetings. Develop and update a procedure manual and shared resource library for research administrators and PIs/PDs. (20%) Monitor and manage expenses for sponsored projects and programs: Counsel and make recommendations to PIs and project staff regarding the fiscal management of sponsored projects. Forecast possible future financial and administrative problems, develop solutions, and make recommendations to the PI. Monitor and review the expenditure, budget adjustment activities, and close outs associated with successful grants management. Approve budget adjustments and project related expenditures, with authority to approve expenditures up to $25,000 and to write off expenditures of up to $5,000 each against the Sponsored Programs Reserve in consultation with the Director. Work with external funding agencies to develop accurate invoices and follow-up on payments. Assure timely and appropriate close-out of grants/contracts through coordination with PIs, departmental administrative personnel, and Accounting. Monitor and ensure drawdowns and accounts receivables are collected and entered in a timely manner. (10%) Lead process improvement efforts and assist in maintaining compliance to avoid risks for TUC and CSUN: Continuously evaluate, streamline, and document RSP standard operating procedures; recommend and implement updated policies as needed or required by the University and CSU. Independently identify and contribute to resolving compliance issues related to award administration. Develop and implement process improvement initiatives related to workflow and documentation for the above-noted compliance areas. Provide updates, training, and process review of above subjects on a regular basis. Regularly review accounts to independently identify, judge, and address areas of potential risk. Contribute and assist to audits or agency inquiries regarding grant and contract activity, including annual audits conducted by external auditors. Provide expert assistance to the Directors of RSP. (5%) Other Responsibilities : Regularly review literature on research administration and attend special conferences, workshops and trainings to stay abreast of most recent federal, state and other sponsor requirements and management responsibilities. Represent CSUN within the sponsored research community and at professional organization meetings, including those held by federal and state funding agencies. Perform other duties as assigned. Qualifications: Bachelor's degree from an accredited college or university. Master’s degree preferred. At least four in research administration, budget management, fund administration, or contract review, with at least a year in post-award administration of grants and contracts in a university setting. One-year supervisory experience preferred. Knowledge, Specialized Skills, and Abilities: Broad working knowledge of Office of Management and Budget (OMB) Uniform Guidance (UG) and other federal agency guidelines, including Federal Acquisition Regulation. Strong understanding of generally accepted accounting principles, including knowledge of financial record-keeping methods, procedures, and practices. Ability to review financial documents for accuracy, completeness, validity, and adherence to standards. Experience with policy and procedure development. Ability to maintain a detail-oriented workload. Ability to work in a team environment and motivate team members by example. Excellent interpersonal skills and ability to effectively communicate at all levels is essential to optimize positive support to faculty while ensuring compliance. Service focused, including timely and patient response in project management and action-oriented approach to problem solving. Ability to maintain confidentiality, operate with integrity, and encourage trust. Familiarity and comfort with Cayuse SP, PeopleSoft, Adobe Sign and Adobe Acrobat Pro; thorough knowledge of Microsoft Office applications, including Word and Excel. Ability to use queries in Peoplesoft with ease. Comfort with navigating and retrieving information from the Internet. CRA and/or CFRA Certification preferred. Pay, Benefits, & Work Schedule: This position is employed through The University Corporation (TUC). Anticipated hiring range: $70,000 - $75,000 Annually Full pay range: $63,276- $114,444 Annually Time Base: Full-Time Benefits: Medical, Dental, Vision General Information: THE SELECTED CANDIDATE IS REQUIRED TO PASS A THOROUGH DEPARTMENT BACKGROUND INVESTIGATION AND LIVE SCAN. How to Apply: Please complete the online application/resume upload submission process in order to be considered for any open position within the university and its auxiliaries. The hiring department will contact the best-qualified candidates and invite them to participate in the interview process. Application Screening begins Tuesday, March 19th, and will continue until the position is filled. In order to be considered in the initial review, applications must be submitted prior to the date listed above. Application submissions received after the application screening date will be reviewed at the discretion of the University. For more detailed information on the application and hiring process, please view the link below: http://www-admn.csun.edu/ohrs/employment/ Equal Employment Opportunity The University Corporation is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Applicants who wish to request an accommodation for a disability may contact the Office of Equity and Diversity at (818) 677-2077. Advertised: Mar 04 2024 Pacific Standard Time Applications close: Closing Date/Time:
City of Long Beach, CA
City of Long Beach, California, United States
DESCRIPTION Applications are available online beginning Friday, April 12, 2024, through 4:30 pm, Friday, May 10, 2024. SALARY INFORMATION: Grade I - $2,341.20 - $3,183.20 Bi-Weekly Grade II - $2,791.12 - $3,793.84 Bi-Weekly EXAMPLES OF DUTIES Under direction, manages the operations of a major aquatics facility and/or comprehensive aquatics programs and within the Department of Parks, Recreation and Marine; prepares and manages a designated portion of the aquatics budget; selects, trains, evaluates, and supervises subordinate personnel; supervises the collection and accounting of daily cash receipts; monitors pool and equipment maintenance; maintains a current Lifeguard/Instructor Procedural Manual; develops, implements and administers policies, procedures, fees and schedules for aquatic activities, services and facilities; prepares and presents oral and written reports; organizes and serves on aquatic supervisory councils or committees; maintains the inventory of materials and supplies; coordinates activities and facilities with other City Departments, outside organizations and other Divisions within the Department of Parks, Recreation and Marine; ensures that assigned facilities are in compliance with government, health, safety, and occupational standards; may oversee computerized aquatic reservation and class registration; and performs other related duties as required. This is not an inclusive list. A complete list of examples of duties is detailed in the Civil Service Commission approved AQUATIC SUPERVISOR I-II classification specification . REQUIREMENTS TO FILE Candidates must possess all the following (A, B, and C): A. Bachelor's degree from an accredited four-year college or university with major course work in recreation, physical education or related field (proof required) *; AND B. Two years of equivalent full-time experience working with aquatic programs, and/or aquatic facilities of which one year of experience must have been in a lead or supervisory capacity; AND C. Current American Red Cross Certification (proof required) * : Water Safety Instructor Lifeguarding with CPR/AED for the Professional Rescuer Lifeguarding Instructor OPPORTUNITIES FOR SUBSTITUTION OF EDUCATION OR EXPERIENCE Additional experience may be substituted for the required education on a year-for-year basis to the extent that the experience has prepared the individual to perform the duties of the classification. *Proof of required documents, such as degree or transcripts, must be uploaded to the online application at the time of filing. Any proofs submitted must contain either the applicant's name or other identifying characteristics on the form. Degrees must indicate the field of study and transcripts must indicate a field of study and degree conferred date. Candidates who possess degrees from colleges or universities outside the United States must attach proof of educational equivalence at the time of filing. Knowledge, Skills, and Abilities: Candidates must possess all of the following: Knowledge of principles and practices of employee, supervision, including selection, training, performance evaluation, discipline and labor laws; Knowledge of principles, practices, methods, and techniques of planning, developing, implementing, and evaluating aquatic programming, and facility management; Knowledge of Federal, State, and Local Laws and regulations related to the provisions of aquatics services; Knowledge of occupational hazards and related safety precautions; Knowledge of principles and practices of administrative procedures, recordkeeping, budgeting and accounting; Knowledge of computer operation skills, including word processing, database programs, spreadsheets, electronic mail, and class/registration systems; Ability to establish and maintain working relationships with employees, contractors, vendors, and members of the public; Ability to plan, organize, schedule, and monitor work; Ability to effectively communicate orally and in writing; Ability and willingness to work an irregular schedule, including nights, weekends and holidays. Title 22 First Aid certification prior to the completion of probation. Completion of Certified Pool Operator (CPO) or Aquatic Facility Operator (AFO) certification prior to the completion of probation. A valid motor vehicle operator’s license, or the ability to arrange necessary and timely transportation for field travel. DESIRABLE QUALIFICATIONS: Bilingual/biliterate skills (Spanish, Khmer, or Tagalog) is desired for some positions. SELECTION PROCEDURE EXAMINATION WEIGHTS: Application and Supplemental Application......................................................Qualifying Screening of applicants will be conducted on the basis of application and required supplemental application submitted. This selection procedure will be conducted using a continuous non-competitive process, which means applications are evaluated solely on training, experience, education, or certification. All applicants meeting the minimum qualifications will be placed on an eligible list. Applicants receiving Veteran’s Credit will be placed on the eligible list first and then in the order in which applications were filed. This is a continuous eligible list, which means eligible lists may be established periodically and may expire six months from their effective date. Applicants may apply only once during a four-month period. Candidates meeting the minimum qualifications with applications received by April 26, 2024, will be placed on Test #01 established eligible list. If you have not received notification within two weeks of filing, please contact the Civil Service Department at (562) 570-6202. EQUITY AND INCLUSION The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer, and/or Tagalog) are desirable for positions interacting with the public. This information is available in an alternative format by request at (562) 570-6202. If special accommodation is desired, please contact the Civil Service Department two (2) business days prior to the test at (562) 570-6202. For the hearing impaired, call (562) 570-6638. An Equal Opportunity Employer. J.O.B. H31AN-24 AS:SR CSC 4/10/24 Employee Benefits The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include: • Medical and Dental Insurance • Life Insurance • Retirement Plan (P.E.R.S.) • Paid Vacation, Personal Holidays and Sick Leave • Deferred Compensation • Credit Union Membership • Free Bus Transportation (Long Beach Transit) • Flexible Spending Accounts • Free Employee Parking • Paid ParentalLeave* *Paid Parental Leave - after six (6) months of City employment; up to 30 calendar days (160 hours/192 hours for sworn platoon) of PPL, taken in full-day increments, in connection with the birth, adoption, or foster placement of a child, up to the age of seventeen (17). Closing Date/Time: 5/10/2024 4:30 PM Pacific
Apr 16, 2024
Full Time
DESCRIPTION Applications are available online beginning Friday, April 12, 2024, through 4:30 pm, Friday, May 10, 2024. SALARY INFORMATION: Grade I - $2,341.20 - $3,183.20 Bi-Weekly Grade II - $2,791.12 - $3,793.84 Bi-Weekly EXAMPLES OF DUTIES Under direction, manages the operations of a major aquatics facility and/or comprehensive aquatics programs and within the Department of Parks, Recreation and Marine; prepares and manages a designated portion of the aquatics budget; selects, trains, evaluates, and supervises subordinate personnel; supervises the collection and accounting of daily cash receipts; monitors pool and equipment maintenance; maintains a current Lifeguard/Instructor Procedural Manual; develops, implements and administers policies, procedures, fees and schedules for aquatic activities, services and facilities; prepares and presents oral and written reports; organizes and serves on aquatic supervisory councils or committees; maintains the inventory of materials and supplies; coordinates activities and facilities with other City Departments, outside organizations and other Divisions within the Department of Parks, Recreation and Marine; ensures that assigned facilities are in compliance with government, health, safety, and occupational standards; may oversee computerized aquatic reservation and class registration; and performs other related duties as required. This is not an inclusive list. A complete list of examples of duties is detailed in the Civil Service Commission approved AQUATIC SUPERVISOR I-II classification specification . REQUIREMENTS TO FILE Candidates must possess all the following (A, B, and C): A. Bachelor's degree from an accredited four-year college or university with major course work in recreation, physical education or related field (proof required) *; AND B. Two years of equivalent full-time experience working with aquatic programs, and/or aquatic facilities of which one year of experience must have been in a lead or supervisory capacity; AND C. Current American Red Cross Certification (proof required) * : Water Safety Instructor Lifeguarding with CPR/AED for the Professional Rescuer Lifeguarding Instructor OPPORTUNITIES FOR SUBSTITUTION OF EDUCATION OR EXPERIENCE Additional experience may be substituted for the required education on a year-for-year basis to the extent that the experience has prepared the individual to perform the duties of the classification. *Proof of required documents, such as degree or transcripts, must be uploaded to the online application at the time of filing. Any proofs submitted must contain either the applicant's name or other identifying characteristics on the form. Degrees must indicate the field of study and transcripts must indicate a field of study and degree conferred date. Candidates who possess degrees from colleges or universities outside the United States must attach proof of educational equivalence at the time of filing. Knowledge, Skills, and Abilities: Candidates must possess all of the following: Knowledge of principles and practices of employee, supervision, including selection, training, performance evaluation, discipline and labor laws; Knowledge of principles, practices, methods, and techniques of planning, developing, implementing, and evaluating aquatic programming, and facility management; Knowledge of Federal, State, and Local Laws and regulations related to the provisions of aquatics services; Knowledge of occupational hazards and related safety precautions; Knowledge of principles and practices of administrative procedures, recordkeeping, budgeting and accounting; Knowledge of computer operation skills, including word processing, database programs, spreadsheets, electronic mail, and class/registration systems; Ability to establish and maintain working relationships with employees, contractors, vendors, and members of the public; Ability to plan, organize, schedule, and monitor work; Ability to effectively communicate orally and in writing; Ability and willingness to work an irregular schedule, including nights, weekends and holidays. Title 22 First Aid certification prior to the completion of probation. Completion of Certified Pool Operator (CPO) or Aquatic Facility Operator (AFO) certification prior to the completion of probation. A valid motor vehicle operator’s license, or the ability to arrange necessary and timely transportation for field travel. DESIRABLE QUALIFICATIONS: Bilingual/biliterate skills (Spanish, Khmer, or Tagalog) is desired for some positions. SELECTION PROCEDURE EXAMINATION WEIGHTS: Application and Supplemental Application......................................................Qualifying Screening of applicants will be conducted on the basis of application and required supplemental application submitted. This selection procedure will be conducted using a continuous non-competitive process, which means applications are evaluated solely on training, experience, education, or certification. All applicants meeting the minimum qualifications will be placed on an eligible list. Applicants receiving Veteran’s Credit will be placed on the eligible list first and then in the order in which applications were filed. This is a continuous eligible list, which means eligible lists may be established periodically and may expire six months from their effective date. Applicants may apply only once during a four-month period. Candidates meeting the minimum qualifications with applications received by April 26, 2024, will be placed on Test #01 established eligible list. If you have not received notification within two weeks of filing, please contact the Civil Service Department at (562) 570-6202. EQUITY AND INCLUSION The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer, and/or Tagalog) are desirable for positions interacting with the public. This information is available in an alternative format by request at (562) 570-6202. If special accommodation is desired, please contact the Civil Service Department two (2) business days prior to the test at (562) 570-6202. For the hearing impaired, call (562) 570-6638. An Equal Opportunity Employer. J.O.B. H31AN-24 AS:SR CSC 4/10/24 Employee Benefits The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include: • Medical and Dental Insurance • Life Insurance • Retirement Plan (P.E.R.S.) • Paid Vacation, Personal Holidays and Sick Leave • Deferred Compensation • Credit Union Membership • Free Bus Transportation (Long Beach Transit) • Flexible Spending Accounts • Free Employee Parking • Paid ParentalLeave* *Paid Parental Leave - after six (6) months of City employment; up to 30 calendar days (160 hours/192 hours for sworn platoon) of PPL, taken in full-day increments, in connection with the birth, adoption, or foster placement of a child, up to the age of seventeen (17). Closing Date/Time: 5/10/2024 4:30 PM Pacific
City of Sacramento, CA
Sacramento, California, United States
THE POSITION With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically reside within the Sacramento region or have the ability to regularly report to a City of Sacramento physical worksite with little notice. IDEAL CANDIDATE STATEMENT The Public Works Department, Engineering Services Division is seeking a Senior Accounting Technician to join the Fiscal Support team. The ideal candidate will be able to manage competing priorities, meet deadlines, and work independently. The ideal candidate should be a highly motivated and detail-oriented professional with strong communication skills, work in a team environment, provide excellent and timely customer service to internal/external customers, and excel in a fast-paced work environment. The ideal candidate will have fiscal and accounting experience, as well as data extraction from various information technology systems. Governmental experience and Excel skills are desirable. To provide supervision and direction to assigned personnel and to perform the more complex and paraprofessional accounting duties. DISTINGUISHING CHARACTERISTICS The Senior Accounting Technician is given independent responsibility for the completion of paraprofessional accounting duties. This class is distinguished from an Accounting Technician in that the Senior Accounting Technician is required to exercise independent judgment and initiative and to supervise, schedule, assign, and coordinate the work of assigned personnel. SUPERVISION RECEIVED AND EXERCISED Direction is provided by professional or management personnel. Responsibilities include the direct supervision of paraprofessional accounting and general clerical personnel. ESSENTIAL DUTIES AND RESPONSIBILITIES TYPICAL DUTIES - Plan, schedule, and assign work to subordinate accounting and clerical personnel. - Review the work of assigned personnel to determine accuracy of accounting records. - Supervise and participate in the preparation and auditing of materials requiring analyses of supporting documents insuring that all entries and adjustments are entered properly in the system. - Identify and resolve problems and inconsistencies, determining corrective entries involved in maintaining accounting controls. - Examine, reconcile, balance, and adjust accounting records. - Supervise and participate in the preparation of a variety of State, Federal, and local claims, statements, and reports from various sources. - Answer questions and advise on procedures in preparing accounting transactions. - Provide data on monies due, collected, and delinquent for accounting information and annual auditors reports. - Prepare and submit accounting information for data processing; reconcile any differences between accounting records and data processing reports; request reports and end-of-year printouts from data processing. - Coordinate accounting activities with other City departments, divisions, and sections. - Train assigned personnel. - Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification. QUALIFICATIONS Knowledge of: - Principles and practices of financial record keeping. - Basic accounting principles. - Modern office procedures and equipment. - Principles of supervision and training. Ability to: - Understand and interpret the principles, laws, and procedures involved in fiscal record keeping and accounting functions. - Prepare financial reports and maintain ledgers and journals. - Analyze data and draw logical conclusions. - Supervise and train assigned personnel. EXPERIENCE AND EDUCATION Any combination of experience and education that would provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Four years of experience performing financial and statistical record keeping including one year at the paraprofessional level maintaining an accounting system. Education: Specialized courses in accounting and business practices. PROOF OF EDUCATION Should education be used to qualify for this position, then proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment . Unofficial documents and/or copies are acceptable. An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment. THE SELECTION PROCEDURE P lease note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently , including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox. 1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline ; Employment applications must be submitted online; paper applications will not be accepted. Employment applications will be considered incomplete and will be disqualified: If applicants do not list current and/or past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week ). If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section. Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment. Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position. If you’re requesting Veteran’s credit, a copy of your DD214 must be submitted online with your application or emailed to the Employment Office by the final filing deadline . Information regarding the use of Veteran’s credit can be found in the Civil Service Board rules under rule 4.9C. Applicants are responsible for attaching a copy of their DD214 to each position for which they apply. 2. Training and Experience Exam : (Weighted 100%) - The questions located at the end of the application are the Training and Experience (T&E) Exam. Responses to the T&E questions will be rated and scored. This exam will evaluate the relevance, level, and progression of a candidate's education, training and experience. The exam score will determine your ranking on the eligible list for this job. When completing the T&E questions, please note: Responses to the T&E questions must be submitted online; paper questionnaires will not be accepted. A resume will not substitute for the information required in the T&E questions. 3. Eligibility : Candidates who pass the Training and Experience Test will be placed on the eligible list. The hiring department may contact candidates for interview at any time during the life of the one-year list. Candidate’s eligibility expires one year from the date of notification of a passing score for the Senior Accounting Technician examination. 4. Screening Committee : (Pass/Fail)- All candidates that pass the examination and are in one of the top three ranks will have their application forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department. 5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass Live Scan/fingerprinting. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment. QUESTIONS: For questions concerning this job announcement and the application process: Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process. For technical support between 6 AM - 5 PM PT, contact Live Applicant Support at (855) 524-5627. Visit the City of Sacramento Human Resources Department website at https://www.cityofsacramento.gov/HR/employment ; Send an email to employment@cityofsacramento.org ; or Call the Human Resources Department at (916) 808-5726 Bilingual Pay Did you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary. Pension Reform Act The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento. Equal Opportunity Employer The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. Additional Information Civil Service Rules: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/CivilServiceBoardRules62012.pdf Union Contracts: https://www.cityofsacramento.gov/HR/labor-agreements.html Salary Schedule: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/SalarySchedule.pdf Closing Date/Time: 4/19/2024 11:59 PM Pacific
Mar 30, 2024
Full Time
THE POSITION With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically reside within the Sacramento region or have the ability to regularly report to a City of Sacramento physical worksite with little notice. IDEAL CANDIDATE STATEMENT The Public Works Department, Engineering Services Division is seeking a Senior Accounting Technician to join the Fiscal Support team. The ideal candidate will be able to manage competing priorities, meet deadlines, and work independently. The ideal candidate should be a highly motivated and detail-oriented professional with strong communication skills, work in a team environment, provide excellent and timely customer service to internal/external customers, and excel in a fast-paced work environment. The ideal candidate will have fiscal and accounting experience, as well as data extraction from various information technology systems. Governmental experience and Excel skills are desirable. To provide supervision and direction to assigned personnel and to perform the more complex and paraprofessional accounting duties. DISTINGUISHING CHARACTERISTICS The Senior Accounting Technician is given independent responsibility for the completion of paraprofessional accounting duties. This class is distinguished from an Accounting Technician in that the Senior Accounting Technician is required to exercise independent judgment and initiative and to supervise, schedule, assign, and coordinate the work of assigned personnel. SUPERVISION RECEIVED AND EXERCISED Direction is provided by professional or management personnel. Responsibilities include the direct supervision of paraprofessional accounting and general clerical personnel. ESSENTIAL DUTIES AND RESPONSIBILITIES TYPICAL DUTIES - Plan, schedule, and assign work to subordinate accounting and clerical personnel. - Review the work of assigned personnel to determine accuracy of accounting records. - Supervise and participate in the preparation and auditing of materials requiring analyses of supporting documents insuring that all entries and adjustments are entered properly in the system. - Identify and resolve problems and inconsistencies, determining corrective entries involved in maintaining accounting controls. - Examine, reconcile, balance, and adjust accounting records. - Supervise and participate in the preparation of a variety of State, Federal, and local claims, statements, and reports from various sources. - Answer questions and advise on procedures in preparing accounting transactions. - Provide data on monies due, collected, and delinquent for accounting information and annual auditors reports. - Prepare and submit accounting information for data processing; reconcile any differences between accounting records and data processing reports; request reports and end-of-year printouts from data processing. - Coordinate accounting activities with other City departments, divisions, and sections. - Train assigned personnel. - Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification. QUALIFICATIONS Knowledge of: - Principles and practices of financial record keeping. - Basic accounting principles. - Modern office procedures and equipment. - Principles of supervision and training. Ability to: - Understand and interpret the principles, laws, and procedures involved in fiscal record keeping and accounting functions. - Prepare financial reports and maintain ledgers and journals. - Analyze data and draw logical conclusions. - Supervise and train assigned personnel. EXPERIENCE AND EDUCATION Any combination of experience and education that would provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Four years of experience performing financial and statistical record keeping including one year at the paraprofessional level maintaining an accounting system. Education: Specialized courses in accounting and business practices. PROOF OF EDUCATION Should education be used to qualify for this position, then proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment . Unofficial documents and/or copies are acceptable. An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment. THE SELECTION PROCEDURE P lease note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently , including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox. 1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline ; Employment applications must be submitted online; paper applications will not be accepted. Employment applications will be considered incomplete and will be disqualified: If applicants do not list current and/or past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week ). If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section. Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment. Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position. If you’re requesting Veteran’s credit, a copy of your DD214 must be submitted online with your application or emailed to the Employment Office by the final filing deadline . Information regarding the use of Veteran’s credit can be found in the Civil Service Board rules under rule 4.9C. Applicants are responsible for attaching a copy of their DD214 to each position for which they apply. 2. Training and Experience Exam : (Weighted 100%) - The questions located at the end of the application are the Training and Experience (T&E) Exam. Responses to the T&E questions will be rated and scored. This exam will evaluate the relevance, level, and progression of a candidate's education, training and experience. The exam score will determine your ranking on the eligible list for this job. When completing the T&E questions, please note: Responses to the T&E questions must be submitted online; paper questionnaires will not be accepted. A resume will not substitute for the information required in the T&E questions. 3. Eligibility : Candidates who pass the Training and Experience Test will be placed on the eligible list. The hiring department may contact candidates for interview at any time during the life of the one-year list. Candidate’s eligibility expires one year from the date of notification of a passing score for the Senior Accounting Technician examination. 4. Screening Committee : (Pass/Fail)- All candidates that pass the examination and are in one of the top three ranks will have their application forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department. 5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass Live Scan/fingerprinting. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment. QUESTIONS: For questions concerning this job announcement and the application process: Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process. For technical support between 6 AM - 5 PM PT, contact Live Applicant Support at (855) 524-5627. Visit the City of Sacramento Human Resources Department website at https://www.cityofsacramento.gov/HR/employment ; Send an email to employment@cityofsacramento.org ; or Call the Human Resources Department at (916) 808-5726 Bilingual Pay Did you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary. Pension Reform Act The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento. Equal Opportunity Employer The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. Additional Information Civil Service Rules: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/CivilServiceBoardRules62012.pdf Union Contracts: https://www.cityofsacramento.gov/HR/labor-agreements.html Salary Schedule: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/SalarySchedule.pdf Closing Date/Time: 4/19/2024 11:59 PM Pacific
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university with major coursework in a related field plus six (6) years of experience managing, reviewing, monitoring and/or negotiating grants, contracts or other similar documents, two (2) of which were in a supervisory or managerial capacity. A Master’s Degree may substitute for required experience up to two (2) years. Licenses or Certifications: None. Notes to Applicants The Contract Management Supervisor II manages the City of Austin Homeless Strategy Office’s ( HSO ) contract compliance section, ensuring HSO’s purchases comply with local, state, and federal procurement policies. Additionally, the position ensures all vendors and grantees meet contract requirements and yield positive client outcomes. The position assists City staff and management with questions and directs or handles escalated issues. The position manages purchasing, contract management, contract monitoring, and contract compliance to ensure the City of Austin’s investments in the local homeless response system achieve their desired impact based on community need. HSO manages nearly 100 contracts for homeless services. Qualified candidates will have experience managing and motivating effective teams, as well as extensive knowledge of purchasing and contract management to train and lead staff to oversee development of new contracts, facilitate purchasing related to budgeting and accounting tasks, ensure vendor compliance, and coordinate with the corporate purchasing office. An assessment(s) may be administered as part of the interview process. Additional Information: When completing the City of Austin employment application: The City of Austin employment application is an official document; incomplete applications will not be considered. Please be sure that your application is a reflection of your entire work history. Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications. A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job titles and employment dates for all jobs you wish to be considered. Describe your specific experience for each position. Include all job duties, responsibilities, and employment dates. A cover letter is required. Statements such as “see resume” will not be accepted. You may use “N/A” for fields that are not applicable. Starting salary will be based on overall relevant experience from your employment application. The responses to the supplemental questions should reference the employment history listed in the employment history section. Once the requisition has closed, the application cannot be changed to update work history, supplemental questions, or any other information. If you are selected as a top candidate: Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution. If you are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date. Electronic Notification to Applications: Applicants will be notified via e-mail to communicate important information related to the status of their application as part of an ongoing effort to increase operational efficiency, promote a green environment and minimize delays and costs. Please ensure that the email address and contact information you provide are current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our e-mails or fail to check your inbox in a timely manner. Applicants are encouraged to apply immediately. Please note that the Department may close the job posting at any time after 7 days. When public health responds to an emergency you may be assigned activities that are outside your regular job description. This may involve responding at any time, including nights and weekends with possible deployment to locations other than the Austin Public Health. Pay Range $37.14 - $47.35 Hours Monday through Friday; 8:00 a.m. to 5:00 p.m. Hours may vary depending on departmental needs and initiatives. Some evening, weekend and holiday work may be required. Telework up to 50% per pay period may be permitted. Job Close Date 04/24/2024 Type of Posting External Department Austin Public Health Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 7201 Levander Loop, Austin, TX, 787021 Preferred Qualifications Preferred Experience: Strong experience in solicitation development and procurement of goods, products, and/or services. Strong, hands-on experience in contract management and monitoring. Experience with programs and services for individuals experiencing homelessness. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Develops, implements, and monitors operational processes, procedures and related systems in support of departmental buying, contracting and/or grant activities. Evaluates business process effectiveness and efficiency and makes recommendations for improvement. Researches and designs contract management strategies that meet business needs. Develops and negotiates grants and contracts to include performance measures, terms and conditions, penalties and incentives and cost savings. Reviews, revises and re-negotiates existing and expiring contracts for performance measures, cost reductions, consolidation opportunities and materials management. Monitors and audits contract expenditures and/or infrastructure usage activities. Manages the implementation of contracts, to include instructing the end user, monitoring results and arbitrating disputes. Reviews and approves reports regarding contractor performance, supply chain status, contract expenditures, purchase history, etc. for reporting to management, team members and customers. Oversees the development of management and productivity reports, studies and analyses. Ensures compliance of grants and contracts with the terms and conditions and all applicable City of Austin, state and federal requirements. Represents the department to state agencies, city officials, vendors, contractors, community interest groups, and other stakeholders. Responsibilities - Supervision and/or Leadership Exercised: Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of general business and management processes. Knowledge of contracts and contract terms. Knowledge of cost/benefit analysis. Knowledge of project management. Knowledge of Federal, State and Local laws. Knowledge of city practice, policy and procedures. Knowledge of supervisory and managerial techniques and principles. Skill in oral and written communication. Skill in handling multiple tasks and prioritization. Skill in using computers and related software applications. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to work independently. Ability to understand, interpret and apply detailed and complex information. Ability to lead and manage a multi-discipline work force. Ability to write reports. Ability to evaluate contract agreements. Ability to provide internal consulting services. Ability to negotiate. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain good working relationships with other city employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications of this position are graduation with a Bachelor’s degree from an accredited college or university with major coursework in a related field plus six (6) years of experience managing, reviewing, monitoring and/or negotiating grants, contracts or other similar documents, two (2) of which were in a supervisory or managerial capacity. A Master’s Degree may substitute for required experience up to two (2) years. Do you meet this requirement? Yes No * Please describe how you meet these minimum qualifications. Please detail how you meet the educational requirements (if applicable), account for the years of related experience (if applicable), and explain any substitutions of experience for education, or vice-versa (if applicable). (Open Ended Question) * What experience do you have in solicitation development and procurement of goods, products, and/or services preferable in a city, county, or other governmental agency? In your answer please include which position on your application where you gained this experience and what specific role you played. If you do not have this experience, please put N/A. (Open Ended Question) * Please describe your hands-on experience in contract management and monitoring. In your answer please include which position on your application where you gained this experience and what specific role you played. If you do not have this experience, please put N/A. (Open Ended Question) * Please describe your experience with programs and services for individuals experiencing homelessness . If you do not have this experience, please put N/A. (Open Ended Question) * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Check. * All applicants applying for this job posting should submit a complete application. Starting salary for the top candidate (s) will only be based on overall relevant experience from your employment application. Your application will be considered incomplete if your application states “see resume”. Do you understand these statements? I acknowledge that I understand these statements. Optional & Required Documents Required Documents Optional Documents
Apr 10, 2024
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university with major coursework in a related field plus six (6) years of experience managing, reviewing, monitoring and/or negotiating grants, contracts or other similar documents, two (2) of which were in a supervisory or managerial capacity. A Master’s Degree may substitute for required experience up to two (2) years. Licenses or Certifications: None. Notes to Applicants The Contract Management Supervisor II manages the City of Austin Homeless Strategy Office’s ( HSO ) contract compliance section, ensuring HSO’s purchases comply with local, state, and federal procurement policies. Additionally, the position ensures all vendors and grantees meet contract requirements and yield positive client outcomes. The position assists City staff and management with questions and directs or handles escalated issues. The position manages purchasing, contract management, contract monitoring, and contract compliance to ensure the City of Austin’s investments in the local homeless response system achieve their desired impact based on community need. HSO manages nearly 100 contracts for homeless services. Qualified candidates will have experience managing and motivating effective teams, as well as extensive knowledge of purchasing and contract management to train and lead staff to oversee development of new contracts, facilitate purchasing related to budgeting and accounting tasks, ensure vendor compliance, and coordinate with the corporate purchasing office. An assessment(s) may be administered as part of the interview process. Additional Information: When completing the City of Austin employment application: The City of Austin employment application is an official document; incomplete applications will not be considered. Please be sure that your application is a reflection of your entire work history. Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications. A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job titles and employment dates for all jobs you wish to be considered. Describe your specific experience for each position. Include all job duties, responsibilities, and employment dates. A cover letter is required. Statements such as “see resume” will not be accepted. You may use “N/A” for fields that are not applicable. Starting salary will be based on overall relevant experience from your employment application. The responses to the supplemental questions should reference the employment history listed in the employment history section. Once the requisition has closed, the application cannot be changed to update work history, supplemental questions, or any other information. If you are selected as a top candidate: Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution. If you are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date. Electronic Notification to Applications: Applicants will be notified via e-mail to communicate important information related to the status of their application as part of an ongoing effort to increase operational efficiency, promote a green environment and minimize delays and costs. Please ensure that the email address and contact information you provide are current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our e-mails or fail to check your inbox in a timely manner. Applicants are encouraged to apply immediately. Please note that the Department may close the job posting at any time after 7 days. When public health responds to an emergency you may be assigned activities that are outside your regular job description. This may involve responding at any time, including nights and weekends with possible deployment to locations other than the Austin Public Health. Pay Range $37.14 - $47.35 Hours Monday through Friday; 8:00 a.m. to 5:00 p.m. Hours may vary depending on departmental needs and initiatives. Some evening, weekend and holiday work may be required. Telework up to 50% per pay period may be permitted. Job Close Date 04/24/2024 Type of Posting External Department Austin Public Health Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 7201 Levander Loop, Austin, TX, 787021 Preferred Qualifications Preferred Experience: Strong experience in solicitation development and procurement of goods, products, and/or services. Strong, hands-on experience in contract management and monitoring. Experience with programs and services for individuals experiencing homelessness. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Develops, implements, and monitors operational processes, procedures and related systems in support of departmental buying, contracting and/or grant activities. Evaluates business process effectiveness and efficiency and makes recommendations for improvement. Researches and designs contract management strategies that meet business needs. Develops and negotiates grants and contracts to include performance measures, terms and conditions, penalties and incentives and cost savings. Reviews, revises and re-negotiates existing and expiring contracts for performance measures, cost reductions, consolidation opportunities and materials management. Monitors and audits contract expenditures and/or infrastructure usage activities. Manages the implementation of contracts, to include instructing the end user, monitoring results and arbitrating disputes. Reviews and approves reports regarding contractor performance, supply chain status, contract expenditures, purchase history, etc. for reporting to management, team members and customers. Oversees the development of management and productivity reports, studies and analyses. Ensures compliance of grants and contracts with the terms and conditions and all applicable City of Austin, state and federal requirements. Represents the department to state agencies, city officials, vendors, contractors, community interest groups, and other stakeholders. Responsibilities - Supervision and/or Leadership Exercised: Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of general business and management processes. Knowledge of contracts and contract terms. Knowledge of cost/benefit analysis. Knowledge of project management. Knowledge of Federal, State and Local laws. Knowledge of city practice, policy and procedures. Knowledge of supervisory and managerial techniques and principles. Skill in oral and written communication. Skill in handling multiple tasks and prioritization. Skill in using computers and related software applications. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to work independently. Ability to understand, interpret and apply detailed and complex information. Ability to lead and manage a multi-discipline work force. Ability to write reports. Ability to evaluate contract agreements. Ability to provide internal consulting services. Ability to negotiate. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain good working relationships with other city employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications of this position are graduation with a Bachelor’s degree from an accredited college or university with major coursework in a related field plus six (6) years of experience managing, reviewing, monitoring and/or negotiating grants, contracts or other similar documents, two (2) of which were in a supervisory or managerial capacity. A Master’s Degree may substitute for required experience up to two (2) years. Do you meet this requirement? Yes No * Please describe how you meet these minimum qualifications. Please detail how you meet the educational requirements (if applicable), account for the years of related experience (if applicable), and explain any substitutions of experience for education, or vice-versa (if applicable). (Open Ended Question) * What experience do you have in solicitation development and procurement of goods, products, and/or services preferable in a city, county, or other governmental agency? In your answer please include which position on your application where you gained this experience and what specific role you played. If you do not have this experience, please put N/A. (Open Ended Question) * Please describe your hands-on experience in contract management and monitoring. In your answer please include which position on your application where you gained this experience and what specific role you played. If you do not have this experience, please put N/A. (Open Ended Question) * Please describe your experience with programs and services for individuals experiencing homelessness . If you do not have this experience, please put N/A. (Open Ended Question) * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Check. * All applicants applying for this job posting should submit a complete application. Starting salary for the top candidate (s) will only be based on overall relevant experience from your employment application. Your application will be considered incomplete if your application states “see resume”. Do you understand these statements? I acknowledge that I understand these statements. Optional & Required Documents Required Documents Optional Documents
SAN BERNARDINO COUNTY, CA
San Bernardino, California, United States
The Job APPLY BY MARCH 30, 2024 FOR PRIORITY CONSIDERATION Recruitment will remain open until filled. The Department of Aging and Adult Services - Public Guardian is recruiting for Clinical Supervisor-OPG/Age Wise I* for the Age Wise Program . The San Bernardino County Department of Aging and Adult Services - Public Guardian (DAAS-PG) Age Wise Program is a seven-time, national award-winning behavioral health program targeting the older adult community. The Age Wise interdisciplinary team provides comprehensive wraparound services to treat the full scope of mental health diagnoses, through the provision of full-service partnership (FSP) outpatient treatment services. Services are provided throughout the San Bernardino County to older adults age 59 and older who would benefit from behavioral health and wellness services and who may be seeking assistance connecting to resources to help meet basic needs. Services include in-home behavioral health and case management services, counseling services, peer and family advocacy, and support and education groups provided in the community. A vacancy currently exists in the Department of Aging and Adult Services - Public Guardian's Age Wise Program. The resulting eligible list will only be used to fill vacancies within the Department of Aging and Adult Services - Public Guardian. EXCELLENT BENEFITS PACKAGE : *Official title: Mental Health Clinic Supervisor . For more detailed information, refer to the Mental Health Clinic Supervisor I job description. Visit the Department Website for more information: Aging and Adult Services - Public Guardian Age Wise Brochure (English) CONDITIONS OF EMPLOYMENT Pre-Employment Process: Applicants must pass the pre-employment process which may include included fingerprinting, credit check, and/or medical exam, prior to appointment. 24 Hour Call Center Availability: The department has a 24-Hour hotline which necessitates taking calls after hours, which may require incumbents to be available to work the following shifts: day, swing, night, rotating, and/or weekends to answer calls. Make sure to indicate a willingness to work these alternate schedules on your application. Travel: Travelthroughout the County may be required. Employees may be required to make provision for transportation and to use personal vehicles (mileage reimbursement is available). At the time of hire, a valid California Class C driver license and proof of automobile liability insurance must be produced and maintained for the individual providing the transportation. Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. Work Location: Incumbents will be assigned to work at the Office of the Public Guardian (OPG) located at 686 E. Mill St. San Bernardino, CA 92415. Office location may change due to space and department operational needs. Minimum Requirements Experience : Two (2) years of full-time professional-level administrative, clinical, and/or supervisory experience, which includes o ne (1) year working within a mental health system with responsibilities in one or more of the following areas: development and monitoring of programs, policies and procedures; compliance/quality management; data/legislative analysis; monitoring contracts; or budget/fiscal administration. Clerical and/or routine accounting experience is not considered qualifying. --AND-- License/Certificate : Must be licensed in the State of California as one of the following: Licensed Marriage and Family Therapist (LMFT), Licensed Clinical Social Worker (LCSW), Licensed Professional Clinical Counselor (LPCC), or Licensed Psychologist. Licensure information must be listed on application. Desired Qualifications The ideal candidate will possess a Master's degree in a qualifying field, in addition to at least one (1) year of experience supervising a behavioral health or other governmental program. Excellent oral and written communication skills, strong management skills, and knowledge about the public behavioral health system is preferred. Medi-Cal billing experience is highly desirable. Selection Process There will be a competitive evaluation of qualifications based on the information provided in the application and the Supplemental Questionnaire. You are encouraged to include detailed descriptions of your qualifying experience and skills, as only the most highly qualified applicants will be referred to the Department. Resumes will not be accepted in lieu of the application and/or supplemental questionnaires. Application Procedure : Applications will be accepted continuously, with a priority screening date of 5:00 p.m. on Friday, March 30, 2024 . After the priority screening date, applications will be reviewed on a weekly basis or periodically. Applications will be accepted continuously, Interested applicants are encouraged to apply as soon as possible, as this recruitment may close at any time . To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application before the posted filing deadline. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application. If you require technical assistance , please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application. EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline. Veterans’ Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points. Click here for information and instructions to request Veteran's Preference points. Please click HERE for important Applicant Information and the County Employment Process . Supervisory Unit The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. For a summary of benefits,* please click here . Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/ . *Retirement benefits subject to change. Closing Date/Time: Continuous
Mar 17, 2024
Full Time
The Job APPLY BY MARCH 30, 2024 FOR PRIORITY CONSIDERATION Recruitment will remain open until filled. The Department of Aging and Adult Services - Public Guardian is recruiting for Clinical Supervisor-OPG/Age Wise I* for the Age Wise Program . The San Bernardino County Department of Aging and Adult Services - Public Guardian (DAAS-PG) Age Wise Program is a seven-time, national award-winning behavioral health program targeting the older adult community. The Age Wise interdisciplinary team provides comprehensive wraparound services to treat the full scope of mental health diagnoses, through the provision of full-service partnership (FSP) outpatient treatment services. Services are provided throughout the San Bernardino County to older adults age 59 and older who would benefit from behavioral health and wellness services and who may be seeking assistance connecting to resources to help meet basic needs. Services include in-home behavioral health and case management services, counseling services, peer and family advocacy, and support and education groups provided in the community. A vacancy currently exists in the Department of Aging and Adult Services - Public Guardian's Age Wise Program. The resulting eligible list will only be used to fill vacancies within the Department of Aging and Adult Services - Public Guardian. EXCELLENT BENEFITS PACKAGE : *Official title: Mental Health Clinic Supervisor . For more detailed information, refer to the Mental Health Clinic Supervisor I job description. Visit the Department Website for more information: Aging and Adult Services - Public Guardian Age Wise Brochure (English) CONDITIONS OF EMPLOYMENT Pre-Employment Process: Applicants must pass the pre-employment process which may include included fingerprinting, credit check, and/or medical exam, prior to appointment. 24 Hour Call Center Availability: The department has a 24-Hour hotline which necessitates taking calls after hours, which may require incumbents to be available to work the following shifts: day, swing, night, rotating, and/or weekends to answer calls. Make sure to indicate a willingness to work these alternate schedules on your application. Travel: Travelthroughout the County may be required. Employees may be required to make provision for transportation and to use personal vehicles (mileage reimbursement is available). At the time of hire, a valid California Class C driver license and proof of automobile liability insurance must be produced and maintained for the individual providing the transportation. Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. Work Location: Incumbents will be assigned to work at the Office of the Public Guardian (OPG) located at 686 E. Mill St. San Bernardino, CA 92415. Office location may change due to space and department operational needs. Minimum Requirements Experience : Two (2) years of full-time professional-level administrative, clinical, and/or supervisory experience, which includes o ne (1) year working within a mental health system with responsibilities in one or more of the following areas: development and monitoring of programs, policies and procedures; compliance/quality management; data/legislative analysis; monitoring contracts; or budget/fiscal administration. Clerical and/or routine accounting experience is not considered qualifying. --AND-- License/Certificate : Must be licensed in the State of California as one of the following: Licensed Marriage and Family Therapist (LMFT), Licensed Clinical Social Worker (LCSW), Licensed Professional Clinical Counselor (LPCC), or Licensed Psychologist. Licensure information must be listed on application. Desired Qualifications The ideal candidate will possess a Master's degree in a qualifying field, in addition to at least one (1) year of experience supervising a behavioral health or other governmental program. Excellent oral and written communication skills, strong management skills, and knowledge about the public behavioral health system is preferred. Medi-Cal billing experience is highly desirable. Selection Process There will be a competitive evaluation of qualifications based on the information provided in the application and the Supplemental Questionnaire. You are encouraged to include detailed descriptions of your qualifying experience and skills, as only the most highly qualified applicants will be referred to the Department. Resumes will not be accepted in lieu of the application and/or supplemental questionnaires. Application Procedure : Applications will be accepted continuously, with a priority screening date of 5:00 p.m. on Friday, March 30, 2024 . After the priority screening date, applications will be reviewed on a weekly basis or periodically. Applications will be accepted continuously, Interested applicants are encouraged to apply as soon as possible, as this recruitment may close at any time . To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application before the posted filing deadline. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application. If you require technical assistance , please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application. EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline. Veterans’ Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points. Click here for information and instructions to request Veteran's Preference points. Please click HERE for important Applicant Information and the County Employment Process . Supervisory Unit The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. For a summary of benefits,* please click here . Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/ . *Retirement benefits subject to change. Closing Date/Time: Continuous
SAN BERNARDINO COUNTY, CA
San Bernardino, California, United States
The Job SALARY INCREASES 2% Effective February 2024 3% Effective February 2025 ( Salary increases contingent upon Property Related Revenue and/or statewide Realignment Sales Tax Collections performance.) STEP ADVANCEMENTS Bi-annual step increases of approximately 2.5% San Bernardino County is recruiting for D epartment Management Analyst - Emergency Services to work within the Office of Emergency Services (OES) and the Inland Counties Emergency Medical Agency (ICEMA). These positions offer the opportunity to take on a dynamic and challenging role providing professional analytical support for a variety of areas essential to a department's operations such as: c ontract/grants administration; budget/fiscal management; special project coordination; f acilities planning; organizational/staffing analysis; and development/recommendation of policies and procedures. Applications will be accepted until a sufficient number have been received; recruitment may close at any time. Primary duties may include: Recommend and establish contract forms and procedures; develop and process bid proposals and agreements; interpret contract terms and monitor adherence; recommend solutions to contractual problems. Develop and manage a variety of contracts for professional or consultant services, products, materiel purchases, etc.; draft contract terms and agreements; coordinate the review process with management, counsel, purchasing agents, vendors and other applicable parties; coordinate the approval process including Board Agenda Items (BAI) for contracts that require Board of Supervisor's approval. Interpret contract terms; review and monitor contracts and ensure compliance and/or performance requirements are met. Review expenditures and purchase orders; coordinate site visits and provide support in performance audits. May draft bid proposals; research, analyze, and prepare specifications and conditions. coordinate the issuing of proposal and evaluation of bids; negotiate and interpret contract terms and agreements; monitor compliance and/or performance. Research and apply for a variety of grant opportunities from federal, state, local, and other resources; identify requirements necessary for specific grant proposals; prepare compelling grant applications and subsequent follow-up; secure grants; recommend and monitor procedures for grant implementation. May support in the development and recommendation of various policies and procedures upon request; clarify and describe standard practices; design or improve forms to expedite procedures and coordinates the publication and dissemination of information. Prepare analytical reports, correspondence, and memoranda. *Official Titles: Staff Analyst II / Staff Analyst II (Fire Department) ABOUT THE DEPARTMENTS ICEMA was developed under a Joint Powers Agreement with San Bernardino, Inyo and Mono Counties. ICEMA is responsible for ensuring effective emergency medical services (EMS) for the three county areas. Specifically, they are charged with the coordination, evaluation and monitoring of EMS within the public and private pre-hospital providers, specialty care hospitals, paramedic base hospitals, as well as the effectiveness of EMS educational programs and medical disaster preparedness. OES is responsible for countywide/interagency emergency planning, mitigation, response and recovery activities. This position will be responsible for overseeing a variety of administrative functions including contracts/grants/budget/fiscal administration, facilities management, procurement, and development/implementation of policies and procedures. Some positions may be allocated to the San Bernardino County Fire Protection District, which is a separate entity from San Bernardino County, and as such, compensation and benefits for their positions are set forth in a different compensation plan. Click here for a summary of benefits. For additional details, refer to the Fire Auxiliary Services Unit . CONDITIONS OF EMPLOYMENT Work Hours : In order to meet the business service needs of the public that we serve during emergency activation , these positions will be required to work extended hours including nights, weekends, holidays and may work substantial overtime as needed and during emergency activation. This assignment is eligible for premium overtime or compensating time off for approved overtime hours worked. Employees may have to travel out of the County, or out of state to attend meetings, trainings, and conferences. Out of county and/or state travel is minimal. ( Note : Please refer to the appropriate MOU for applicable terms and conditions: Teamsters Local 1932 MOU - Administrative Services Unit or F ire Auxiliary Services Unit ). Travel: Travel throughout the County is required. When travel is required, employees will be required to make provisions for transportation and may be required to use personal vehicles (mileage reimbursement is available). At the time of hire, a valid California Class C driver license and proof of automobile liability insurance must be produced for the individual providing the transportation.* Background : Prior to appointment, candidates selected for this position must successfully pass a background check, including fingerprinting, verification of employment history and education, and medical examination, including drug screening. Sponsorship : Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. Minimum Requirements These positions require both education and experience; to advance in the process applicants must meet the Experience requirement AND one of the options for Education below: REQUIRED EXPERIENCE Two (2) years of full-time equivalent professional level administrative experience performing analytical duties as a primary job function in a combination of areas that include: budget/fiscal management, financial analysis and/or accounting; contracts, bid/proposal, procurement, or grant management; special projects coordination; facilities and capital improvement planning; data/statistical analysis and reporting; and/or organizational/staffing analysis or personnel management. REQUIRED EDUCATION Option 1 Bachelor's degree in public/business administration, behavioral/social science, accounting/finance or other relevant field of study. Option 2 Associate’s degree in public/business administration, behavioral/social science, accounting/finance or other relevant field of study AND two (2) years of additional experience (see note below) supporting management or professional level administrative services staff in any of the following areas: analytical studies, organizational operations, staffing projections and related budgeting, fiscal/budget analysis, data analysis, statistical analysis, accounting, economics, procurement, or other closely related duties. Option 3 Thirty semester (45 quarter) units of completed college coursework in public/business administration, behavioral/social science, accounting/finance or other relevant field of study AND three (3) years of additional experience (see note below) supporting management or professional level administrative services staff in any of the following areas: analytical studies, organizational operations, staffing projections and related budgeting, fiscal/budget analysis, data analysis, statistical analysis, accounting, economics, procurement, or other closely related duties. Important Notes Regarding Qualifying Education and Experience: Qualifying degrees or coursework must be completed at a college or university accredited by any accrediting association recognized by the United States Department of Education. Degrees or coursework completed outside the U.S. must be accompanied with an evaluation report from a reputable credential evaluation service showing equivalency to degrees or coursework completed at a college or university accredited by any accrediting association recognized by the United States Department of Education. General office/clerical, retail sales, eligibility worker, employment services, child support services and other similar experience is not considered qualifying. The experience used to qualify under Education Option 2 and 3 will be treated as a substitution for the Bachelor’s degree and will not count towards the Required Experience . Desired Qualifications Ideal candidates will be self-motivated individuals and collaborative team players with the ability to perform complex, sensitive, and detailed administrative and analytical work involving the use of independent judgment and personal initiative to make decisions, develop solutions, and meet deadlines. ICEMA seeks a self-starter experienced in budget/fiscal administration, with experience in fiscal administration of grants being highly desirable. OES seeks a candidate with emergency services management and/or procurement experience. Essential knowledge, skills and abilities include: Knowledge and understanding of principles and practices of public administration as applied to fiscal procedures and budget preparation and administration Ability to conduct in-depth research, analyze and interpret a wide variety of complex data and information, identify options, and make viable recommendations Ability to communicate clearly, concisely and effectively, both orally and in writing Excellent writing skills with the ability to prepare clear and accurate administrative reports Familiarity with or ability to learn and understand principles and practices relevant to contracts, grants and bid/proposal management, project management, facilities and capital improvement planning, data science/statistical analysis, and/or organizational/staffing analysis or personnel management Proficient with enterprise financial management systems such as SAP Selection Process Application Procedure : To receive priority consideration for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire by the filing deadline . Applications will be processed as needed; recruitment may close at any time once a sufficient number of qualified applications are received. Note: Resumes will not be accepted in lieu of completing the application and/or the supplemental questionnaire. To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application before the posted filing deadline. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. If you require technical assistance, please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by computer or browser used to submit the application. Selection Process: T he selection process will consist of a competitive evaluation of qualifications based on the application and responses to the supplemental questions. The most highly qualified candidates will be referred to the appointing authority for further consideration. EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline. Veterans’ Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points. Click here for information and instructions to request Veteran's Preference points. For important information on employment processes and submitting job applications, see link below: Applicant Information and the County Employment Process Administrative Services Unit The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. For a summary of benefits, please click here . Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/ .
Mar 08, 2024
Full Time
The Job SALARY INCREASES 2% Effective February 2024 3% Effective February 2025 ( Salary increases contingent upon Property Related Revenue and/or statewide Realignment Sales Tax Collections performance.) STEP ADVANCEMENTS Bi-annual step increases of approximately 2.5% San Bernardino County is recruiting for D epartment Management Analyst - Emergency Services to work within the Office of Emergency Services (OES) and the Inland Counties Emergency Medical Agency (ICEMA). These positions offer the opportunity to take on a dynamic and challenging role providing professional analytical support for a variety of areas essential to a department's operations such as: c ontract/grants administration; budget/fiscal management; special project coordination; f acilities planning; organizational/staffing analysis; and development/recommendation of policies and procedures. Applications will be accepted until a sufficient number have been received; recruitment may close at any time. Primary duties may include: Recommend and establish contract forms and procedures; develop and process bid proposals and agreements; interpret contract terms and monitor adherence; recommend solutions to contractual problems. Develop and manage a variety of contracts for professional or consultant services, products, materiel purchases, etc.; draft contract terms and agreements; coordinate the review process with management, counsel, purchasing agents, vendors and other applicable parties; coordinate the approval process including Board Agenda Items (BAI) for contracts that require Board of Supervisor's approval. Interpret contract terms; review and monitor contracts and ensure compliance and/or performance requirements are met. Review expenditures and purchase orders; coordinate site visits and provide support in performance audits. May draft bid proposals; research, analyze, and prepare specifications and conditions. coordinate the issuing of proposal and evaluation of bids; negotiate and interpret contract terms and agreements; monitor compliance and/or performance. Research and apply for a variety of grant opportunities from federal, state, local, and other resources; identify requirements necessary for specific grant proposals; prepare compelling grant applications and subsequent follow-up; secure grants; recommend and monitor procedures for grant implementation. May support in the development and recommendation of various policies and procedures upon request; clarify and describe standard practices; design or improve forms to expedite procedures and coordinates the publication and dissemination of information. Prepare analytical reports, correspondence, and memoranda. *Official Titles: Staff Analyst II / Staff Analyst II (Fire Department) ABOUT THE DEPARTMENTS ICEMA was developed under a Joint Powers Agreement with San Bernardino, Inyo and Mono Counties. ICEMA is responsible for ensuring effective emergency medical services (EMS) for the three county areas. Specifically, they are charged with the coordination, evaluation and monitoring of EMS within the public and private pre-hospital providers, specialty care hospitals, paramedic base hospitals, as well as the effectiveness of EMS educational programs and medical disaster preparedness. OES is responsible for countywide/interagency emergency planning, mitigation, response and recovery activities. This position will be responsible for overseeing a variety of administrative functions including contracts/grants/budget/fiscal administration, facilities management, procurement, and development/implementation of policies and procedures. Some positions may be allocated to the San Bernardino County Fire Protection District, which is a separate entity from San Bernardino County, and as such, compensation and benefits for their positions are set forth in a different compensation plan. Click here for a summary of benefits. For additional details, refer to the Fire Auxiliary Services Unit . CONDITIONS OF EMPLOYMENT Work Hours : In order to meet the business service needs of the public that we serve during emergency activation , these positions will be required to work extended hours including nights, weekends, holidays and may work substantial overtime as needed and during emergency activation. This assignment is eligible for premium overtime or compensating time off for approved overtime hours worked. Employees may have to travel out of the County, or out of state to attend meetings, trainings, and conferences. Out of county and/or state travel is minimal. ( Note : Please refer to the appropriate MOU for applicable terms and conditions: Teamsters Local 1932 MOU - Administrative Services Unit or F ire Auxiliary Services Unit ). Travel: Travel throughout the County is required. When travel is required, employees will be required to make provisions for transportation and may be required to use personal vehicles (mileage reimbursement is available). At the time of hire, a valid California Class C driver license and proof of automobile liability insurance must be produced for the individual providing the transportation.* Background : Prior to appointment, candidates selected for this position must successfully pass a background check, including fingerprinting, verification of employment history and education, and medical examination, including drug screening. Sponsorship : Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. Minimum Requirements These positions require both education and experience; to advance in the process applicants must meet the Experience requirement AND one of the options for Education below: REQUIRED EXPERIENCE Two (2) years of full-time equivalent professional level administrative experience performing analytical duties as a primary job function in a combination of areas that include: budget/fiscal management, financial analysis and/or accounting; contracts, bid/proposal, procurement, or grant management; special projects coordination; facilities and capital improvement planning; data/statistical analysis and reporting; and/or organizational/staffing analysis or personnel management. REQUIRED EDUCATION Option 1 Bachelor's degree in public/business administration, behavioral/social science, accounting/finance or other relevant field of study. Option 2 Associate’s degree in public/business administration, behavioral/social science, accounting/finance or other relevant field of study AND two (2) years of additional experience (see note below) supporting management or professional level administrative services staff in any of the following areas: analytical studies, organizational operations, staffing projections and related budgeting, fiscal/budget analysis, data analysis, statistical analysis, accounting, economics, procurement, or other closely related duties. Option 3 Thirty semester (45 quarter) units of completed college coursework in public/business administration, behavioral/social science, accounting/finance or other relevant field of study AND three (3) years of additional experience (see note below) supporting management or professional level administrative services staff in any of the following areas: analytical studies, organizational operations, staffing projections and related budgeting, fiscal/budget analysis, data analysis, statistical analysis, accounting, economics, procurement, or other closely related duties. Important Notes Regarding Qualifying Education and Experience: Qualifying degrees or coursework must be completed at a college or university accredited by any accrediting association recognized by the United States Department of Education. Degrees or coursework completed outside the U.S. must be accompanied with an evaluation report from a reputable credential evaluation service showing equivalency to degrees or coursework completed at a college or university accredited by any accrediting association recognized by the United States Department of Education. General office/clerical, retail sales, eligibility worker, employment services, child support services and other similar experience is not considered qualifying. The experience used to qualify under Education Option 2 and 3 will be treated as a substitution for the Bachelor’s degree and will not count towards the Required Experience . Desired Qualifications Ideal candidates will be self-motivated individuals and collaborative team players with the ability to perform complex, sensitive, and detailed administrative and analytical work involving the use of independent judgment and personal initiative to make decisions, develop solutions, and meet deadlines. ICEMA seeks a self-starter experienced in budget/fiscal administration, with experience in fiscal administration of grants being highly desirable. OES seeks a candidate with emergency services management and/or procurement experience. Essential knowledge, skills and abilities include: Knowledge and understanding of principles and practices of public administration as applied to fiscal procedures and budget preparation and administration Ability to conduct in-depth research, analyze and interpret a wide variety of complex data and information, identify options, and make viable recommendations Ability to communicate clearly, concisely and effectively, both orally and in writing Excellent writing skills with the ability to prepare clear and accurate administrative reports Familiarity with or ability to learn and understand principles and practices relevant to contracts, grants and bid/proposal management, project management, facilities and capital improvement planning, data science/statistical analysis, and/or organizational/staffing analysis or personnel management Proficient with enterprise financial management systems such as SAP Selection Process Application Procedure : To receive priority consideration for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire by the filing deadline . Applications will be processed as needed; recruitment may close at any time once a sufficient number of qualified applications are received. Note: Resumes will not be accepted in lieu of completing the application and/or the supplemental questionnaire. To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application before the posted filing deadline. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. If you require technical assistance, please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by computer or browser used to submit the application. Selection Process: T he selection process will consist of a competitive evaluation of qualifications based on the application and responses to the supplemental questions. The most highly qualified candidates will be referred to the appointing authority for further consideration. EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline. Veterans’ Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points. Click here for information and instructions to request Veteran's Preference points. For important information on employment processes and submitting job applications, see link below: Applicant Information and the County Employment Process Administrative Services Unit The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. For a summary of benefits, please click here . Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/ .
California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
About University Enterprises Corporation at CSUSB (This is not a state position) University Enterprises Corporation at CSUSB ("UEC") supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We’re responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects. Position Summary Exempt, Full-Time, Benefited position. Salary: $5550.00-$6250.00 per month. Location: San Bernardino, CA. Work Schedule 40 hours per week. Typically, Monday-Friday from 8:00 am - 5:00 pm though some nights, weekend work may be required. May be eligible for remote work, depended on need and University policy. Potentially sharing office space. First Review Deadline This position will remain open until filled. Typical Activities Under supervision of the Executive Director, Payroll Supervisor will: Responsible to analyze rules, interpret, formulate, and implement them through policy and creates procedures for subordinates to follow. Responsible for communicating with Payroll company (Paylocity) to ensure the accuracy of system configuration to meet the California and Federal Labor Laws. Responsible to collaborate with HR on data transfer for payroll processing. Maintain the taxation on earning, deduction, and accrual codes for payroll data processing. Responsible for configuring and maintaining the Time clock system for hourly employees on ASI, SMSU, and UEC projects. Responsible for providing complex accounting data from payroll system to General Ledger. Responsible for payroll liability fund transfer for 3 auxiliaries under 2 different banking systems. Responsible to enforce Labor Laws and Tax Law to employees and Project Directors. Responsible to set the percentage of fringe benefits for UEC with the approval of Executive Director. Support Project Directors in preparing new year budget on labor cost. Responsible for overseeing UEC Payroll staff to process disbursements of fringe benefits: payroll taxes, workers comp, unemployment insurance premiums, CalPERS retirement deductions, parking, 457 deductions, child support and wage garnishment orders. Responsible for tax filing accuracy, quarterly filing of 941 and yearly filing of W2s for each auxiliary. Analyze any tax adjustments and authorize corrections when needed. Responsible to provide payroll data to auditors for audits and fiscal year end closures. Lead and train users on Glacier software to determine the tax status for each foreign employee. Liaison to CalPERS and support Actuarial requirements for each auxiliary. Train UEC-HR and Payroll staff to implement CalPERS rule. Responsible to stay in compliance with the State of California Controller office to report unclaimed property (outstanding payroll checks) for each auxiliary. Responsible for maintaining, training, answering questions of People Soft Faculty Additional Pay system for UEC payment module. Minimum Qualifications Education and Experience: Bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, PLUS five to six years of related experience. Other: Strong analytical skills to interpret and apply rules and regulations. Knowledge in budget and accounting procedures. Computer programming skills to configure and maintain payroll system. Knowledge and ability to use broad of technology such Microsoft office, Adobe Sign, other applications to lead the UEC payroll department. Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to exercise initiative, flexibility, good judgement and discretion and work well independently and as part of a team. Ability to communicate and maintain professional and cooperative working relationships with administrators, faculty, project directors, staff, students and other stakeholders and partners outside CSUSB. Organizational and time-management skills with the ability to work under pressure and manage multiple projects in a complex, cross-functional environment under competing deadlines and maintain flexibility in response to constantly shifting priorities. Preferred Qualifications Ability to demonstrate knowledge and understanding to work in university environment. Ability to effectively use applicable information systems and applications in analysis, research, and reporting activities and projects. Ability to apply expertise in the advanced theories, principles, methods and practices associated with the functional specialty, program, and/or organizational unit, including applicable internal policies and procedures and pertinent laws and regulations. Benefits Include: Medical, Dental, Vision, Flex Cash option CalPERS Retirement and CalPers 457 Group Term Life/ Accidental Death & Dismemberment (AD&D) Holidays & Personal Holiday Vacation and Sick pay accruals Educational Assistance Benefit is based on availability of funding. Workers' Compensation, Unemployment Insurance, State Disability Insurance EQUAL OPPORTUNITY EMPLOYER University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action, and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race, sex, gender, color, age, religion, national origin, ancestry, marital status, sexual orientation, physical or mental disability, pregnancy, medical condition, genetic characteristics, status as a disabled veteran, or disabled veteran of the Vietnam era. To view the UEC Affirmative Action Program, please contact UEC Human Resources at (909) 537-7589 Monday through Friday between the hours of 8:00am and 5:00pm. As an equal opportunity employer, University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UEC's career website as a result of your disability. You may request reasonable accommodations by calling UEC's Human Resources Manager at 909-537-7589. EEO AA Policy Statement Employment of Individuals with Disabilities and Protected Veterans Supplemental Information UEC is an EOE - Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment. Advertised: Dec 08 2023 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
About University Enterprises Corporation at CSUSB (This is not a state position) University Enterprises Corporation at CSUSB ("UEC") supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We’re responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects. Position Summary Exempt, Full-Time, Benefited position. Salary: $5550.00-$6250.00 per month. Location: San Bernardino, CA. Work Schedule 40 hours per week. Typically, Monday-Friday from 8:00 am - 5:00 pm though some nights, weekend work may be required. May be eligible for remote work, depended on need and University policy. Potentially sharing office space. First Review Deadline This position will remain open until filled. Typical Activities Under supervision of the Executive Director, Payroll Supervisor will: Responsible to analyze rules, interpret, formulate, and implement them through policy and creates procedures for subordinates to follow. Responsible for communicating with Payroll company (Paylocity) to ensure the accuracy of system configuration to meet the California and Federal Labor Laws. Responsible to collaborate with HR on data transfer for payroll processing. Maintain the taxation on earning, deduction, and accrual codes for payroll data processing. Responsible for configuring and maintaining the Time clock system for hourly employees on ASI, SMSU, and UEC projects. Responsible for providing complex accounting data from payroll system to General Ledger. Responsible for payroll liability fund transfer for 3 auxiliaries under 2 different banking systems. Responsible to enforce Labor Laws and Tax Law to employees and Project Directors. Responsible to set the percentage of fringe benefits for UEC with the approval of Executive Director. Support Project Directors in preparing new year budget on labor cost. Responsible for overseeing UEC Payroll staff to process disbursements of fringe benefits: payroll taxes, workers comp, unemployment insurance premiums, CalPERS retirement deductions, parking, 457 deductions, child support and wage garnishment orders. Responsible for tax filing accuracy, quarterly filing of 941 and yearly filing of W2s for each auxiliary. Analyze any tax adjustments and authorize corrections when needed. Responsible to provide payroll data to auditors for audits and fiscal year end closures. Lead and train users on Glacier software to determine the tax status for each foreign employee. Liaison to CalPERS and support Actuarial requirements for each auxiliary. Train UEC-HR and Payroll staff to implement CalPERS rule. Responsible to stay in compliance with the State of California Controller office to report unclaimed property (outstanding payroll checks) for each auxiliary. Responsible for maintaining, training, answering questions of People Soft Faculty Additional Pay system for UEC payment module. Minimum Qualifications Education and Experience: Bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, PLUS five to six years of related experience. Other: Strong analytical skills to interpret and apply rules and regulations. Knowledge in budget and accounting procedures. Computer programming skills to configure and maintain payroll system. Knowledge and ability to use broad of technology such Microsoft office, Adobe Sign, other applications to lead the UEC payroll department. Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to exercise initiative, flexibility, good judgement and discretion and work well independently and as part of a team. Ability to communicate and maintain professional and cooperative working relationships with administrators, faculty, project directors, staff, students and other stakeholders and partners outside CSUSB. Organizational and time-management skills with the ability to work under pressure and manage multiple projects in a complex, cross-functional environment under competing deadlines and maintain flexibility in response to constantly shifting priorities. Preferred Qualifications Ability to demonstrate knowledge and understanding to work in university environment. Ability to effectively use applicable information systems and applications in analysis, research, and reporting activities and projects. Ability to apply expertise in the advanced theories, principles, methods and practices associated with the functional specialty, program, and/or organizational unit, including applicable internal policies and procedures and pertinent laws and regulations. Benefits Include: Medical, Dental, Vision, Flex Cash option CalPERS Retirement and CalPers 457 Group Term Life/ Accidental Death & Dismemberment (AD&D) Holidays & Personal Holiday Vacation and Sick pay accruals Educational Assistance Benefit is based on availability of funding. Workers' Compensation, Unemployment Insurance, State Disability Insurance EQUAL OPPORTUNITY EMPLOYER University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action, and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race, sex, gender, color, age, religion, national origin, ancestry, marital status, sexual orientation, physical or mental disability, pregnancy, medical condition, genetic characteristics, status as a disabled veteran, or disabled veteran of the Vietnam era. To view the UEC Affirmative Action Program, please contact UEC Human Resources at (909) 537-7589 Monday through Friday between the hours of 8:00am and 5:00pm. As an equal opportunity employer, University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UEC's career website as a result of your disability. You may request reasonable accommodations by calling UEC's Human Resources Manager at 909-537-7589. EEO AA Policy Statement Employment of Individuals with Disabilities and Protected Veterans Supplemental Information UEC is an EOE - Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment. Advertised: Dec 08 2023 Pacific Standard Time Applications close: Closing Date/Time:
Minimum Qualifications Minimum Qualifications: Graduation with a Bachelor’s degree from an accredited four year college or university with major course work in a field related to Finance, Accounting, or Economics. Up to four (4) years of related experience may be substituted for education. Licenses and Certifications Required: None Notes to Applicants The Development Services Department ( DSD ) assists homeowners, business owners, and contractors when they build, demolish, remodel or perform any type of construction to ensure compliance with applicable city and building codes. DSD is seeking a temporary Accounting Associate II for the Alarm Administration division. Working with the City of Austin provides a number of health and welfare benefits. Please click HERE for more information. Employment Application : Only complete applications will be considered. Be sure your employment history on the application includes your past job titles, employment dates, and a detailed summary of your job duties, functions and responsibilities. Please take the time to ensure that the application is complete to represent your history and skills/abilities. Once a position is closed, no additional applications or application changes will be accepted. Post Interview Verification : If you are selected as the top candidate for a position, we will be contacting your current and former employer, as well as the references listed in your application. Please do your best to ensure that the contact information on the application is accurate. Top candidates will also be required to provide proof of education from an accredited organization, copies of any professional licenses or certificates listed on the application and a copy of your DD-214 if claiming veteran’s preference. Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program , you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. THE DEPARTMENT MAY CLOSE THIS JOB POSTING AT ANY TIME AFTER 7 DAYS . Pay Range $23.76 - $27.56 per hour Hours Monday - Friday 8:00 a.m. - 5:00 p.m. Limited telework opportunities may exist. Job Close Date 04/30/2024 Type of Posting External Department Development Services Regular/Temporary Temporary Grant Funded or Pooled Position Not Applicable Category Professional Location 6310 Wilhelmina Delco Drive, Austin, TX 78752 - PDC Preferred Qualifications Preferred Experience: Experience in Accounts Receivables and Accounts Payables in Austin Integrated Management System ( AIMS ). Ability to problem solve and collaborate with customers, staff, and managers to achieve favorable and timely outcomes. Ability to effectively manage time and meet mandatory accounting deadlines. Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Prepares and reviews payments, cash receipts, billing or other accounting transactions by verifying documentation and accurately completing transactions. Prepares asset, liability, and capital account entries by compiling and analyzing account information. Performs non-routine duties associated with the reconciliation, balancing or processing of vouchers, ledgers, journals, reports and statements. Researches and resolves complex and difficult billing, invoicing, financial inquiries, accounting and budget information. Reconciles accounts, identifies and prepares corrections by collecting and analyzing account information and analyzing accounting options. Processes travel documentation and monitors credit card activity and ensures that transactions and supplemental documentation is in compliance with policies, procedures and internal controls. Prepares standard and non-standard financial reports, financial analysis, data analysis and graphical data. Prepares financial statements and/or special financial reports including balance sheets, income statements, and other reports. Research and reconciles accounting transactions, fixes discrepancies. Maintains information and reviews financial transactions by creating and/or monitoring electronic files and/or accounting documents. Prepares audit work papers for annual or special audit by accumulating data accurately for assigned area(s) in a timely and accurate manner. Assists in the development of guidelines, procedures and templates for financial review and reporting. Maintains accounting controls and financial security by following policies and procedures and internal controls. Responsibilities - Supervisor and/or Leadership Exercised: None Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of Generally Accepted Accounting Principles ( GAAP ) Knowledge of financial reporting concepts and preferred business practices. Skill in analyzing and interpreting financial records. Skill in processing large volumes of numerical data Skill in identifying problems and recommending solutions Skill in effective verbal and written communication. Skill in operating a personal computer and related equipment. Skill in performing basic mathematical calculations. Skill in classifying fiscal data and compiling reports. Skill in developing complex spreadsheets. Ability to plan and organize tasks to complete projects. Ability to handle multiple tasks and prioritize duties Ability to resolve problems or situations requiring the exercise of good judgment. Ability to establish and maintain good working relationships with other City employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for this position are: Graduation with a Bachelor's degree from an accredited four year college or university with major course work in a field related to Finance, Accounting, or Economics. Up to four (4) years of related experience may be substituted for education. Do you meet these minimum qualifications? Yes No * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Criminal Background Investigation (CBI) to be hired. I acknowledge and understand this position requires a Criminal Background Investigation (CBI). * Please describe your experience with Accounts Payables and Accounts Receivables. (Open Ended Question) * Please describe your ability to problem solve and collaborate with customers, staff, and managers to achieve favorable and timely outcomes. (Open Ended Question) * Describe your time management skills to effectively operate in a deadline driven environment. (Open Ended Question) * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Apr 19, 2024
Full Time
Minimum Qualifications Minimum Qualifications: Graduation with a Bachelor’s degree from an accredited four year college or university with major course work in a field related to Finance, Accounting, or Economics. Up to four (4) years of related experience may be substituted for education. Licenses and Certifications Required: None Notes to Applicants The Development Services Department ( DSD ) assists homeowners, business owners, and contractors when they build, demolish, remodel or perform any type of construction to ensure compliance with applicable city and building codes. DSD is seeking a temporary Accounting Associate II for the Alarm Administration division. Working with the City of Austin provides a number of health and welfare benefits. Please click HERE for more information. Employment Application : Only complete applications will be considered. Be sure your employment history on the application includes your past job titles, employment dates, and a detailed summary of your job duties, functions and responsibilities. Please take the time to ensure that the application is complete to represent your history and skills/abilities. Once a position is closed, no additional applications or application changes will be accepted. Post Interview Verification : If you are selected as the top candidate for a position, we will be contacting your current and former employer, as well as the references listed in your application. Please do your best to ensure that the contact information on the application is accurate. Top candidates will also be required to provide proof of education from an accredited organization, copies of any professional licenses or certificates listed on the application and a copy of your DD-214 if claiming veteran’s preference. Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program , you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. THE DEPARTMENT MAY CLOSE THIS JOB POSTING AT ANY TIME AFTER 7 DAYS . Pay Range $23.76 - $27.56 per hour Hours Monday - Friday 8:00 a.m. - 5:00 p.m. Limited telework opportunities may exist. Job Close Date 04/30/2024 Type of Posting External Department Development Services Regular/Temporary Temporary Grant Funded or Pooled Position Not Applicable Category Professional Location 6310 Wilhelmina Delco Drive, Austin, TX 78752 - PDC Preferred Qualifications Preferred Experience: Experience in Accounts Receivables and Accounts Payables in Austin Integrated Management System ( AIMS ). Ability to problem solve and collaborate with customers, staff, and managers to achieve favorable and timely outcomes. Ability to effectively manage time and meet mandatory accounting deadlines. Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Prepares and reviews payments, cash receipts, billing or other accounting transactions by verifying documentation and accurately completing transactions. Prepares asset, liability, and capital account entries by compiling and analyzing account information. Performs non-routine duties associated with the reconciliation, balancing or processing of vouchers, ledgers, journals, reports and statements. Researches and resolves complex and difficult billing, invoicing, financial inquiries, accounting and budget information. Reconciles accounts, identifies and prepares corrections by collecting and analyzing account information and analyzing accounting options. Processes travel documentation and monitors credit card activity and ensures that transactions and supplemental documentation is in compliance with policies, procedures and internal controls. Prepares standard and non-standard financial reports, financial analysis, data analysis and graphical data. Prepares financial statements and/or special financial reports including balance sheets, income statements, and other reports. Research and reconciles accounting transactions, fixes discrepancies. Maintains information and reviews financial transactions by creating and/or monitoring electronic files and/or accounting documents. Prepares audit work papers for annual or special audit by accumulating data accurately for assigned area(s) in a timely and accurate manner. Assists in the development of guidelines, procedures and templates for financial review and reporting. Maintains accounting controls and financial security by following policies and procedures and internal controls. Responsibilities - Supervisor and/or Leadership Exercised: None Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of Generally Accepted Accounting Principles ( GAAP ) Knowledge of financial reporting concepts and preferred business practices. Skill in analyzing and interpreting financial records. Skill in processing large volumes of numerical data Skill in identifying problems and recommending solutions Skill in effective verbal and written communication. Skill in operating a personal computer and related equipment. Skill in performing basic mathematical calculations. Skill in classifying fiscal data and compiling reports. Skill in developing complex spreadsheets. Ability to plan and organize tasks to complete projects. Ability to handle multiple tasks and prioritize duties Ability to resolve problems or situations requiring the exercise of good judgment. Ability to establish and maintain good working relationships with other City employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for this position are: Graduation with a Bachelor's degree from an accredited four year college or university with major course work in a field related to Finance, Accounting, or Economics. Up to four (4) years of related experience may be substituted for education. Do you meet these minimum qualifications? Yes No * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Criminal Background Investigation (CBI) to be hired. I acknowledge and understand this position requires a Criminal Background Investigation (CBI). * Please describe your experience with Accounts Payables and Accounts Receivables. (Open Ended Question) * Please describe your ability to problem solve and collaborate with customers, staff, and managers to achieve favorable and timely outcomes. (Open Ended Question) * Describe your time management skills to effectively operate in a deadline driven environment. (Open Ended Question) * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Announcement Number: 47074 Open to all qualified persons. Posted 04/16/2024 Close Date: 04/30/2024 Recruiter: SONJA GRASS Phone: (775)684-0106 Email: SonjaGrass@admin.nv.gov Applications accepted for another 11 Days 18 Hrs 46 Mins The Position Accounting Assistants perform clerical accounting work in the maintenance of accounts and accounting records for State agencies. PER EXECUTIVE ORDER 2023-11, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL JUNE 30TH, 2024. Please refer to the link for more information: https://gov.nv.gov/Newsroom/ExecOrders/Executive-Orders/ Incumbents possess a degree of knowledge and proficiency sufficient to perform work independently with little or no additional training. Aging and Disability Services Division (ADSD) is currently recruiting for a full time Accounting Assistant 2 in Carson City, Nevada. This recruitment may be used to fill current and future vacancies as they occur in Fiscal, The Rural Regional Center (RRC), Nevada Early Intervention Services (NEIS), and Sierra Regional center (SRC). Incumbent will be responsible for the operation of the payroll department by reviewing timesheets in NEATS for accuracy and proper authorization and apply pay clerk approval; assist with retro pays, leave balance and pay adjustments, stale claims, overpayments; and respond to supervisor and employee inquiries regarding payroll matters. ADSD provides an atmosphere of innovative thinking, teamwork, friendly co-workers, and positive work settings. We are also committed to fostering an environment of both inclusiveness and diversity within our workforce. The mission of ADSD is to provide leadership and advocacy in the planning, development, and delivery of high quality, comprehensive support service system across the lifespan to allow all of Nevada's elders, children and adults with disabilities or special health care needs, to live independent, meaningful, and dignified lives to the greatest extent possible. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-2_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Graduation from high school or equivalent education and two years of clerical accounting experience which must have included duties such as coding documents to distribute funds; preparing accounts payable and accounts receivable documents and balancing accounts; and using computer spreadsheets to record, track organize and report data; OR one year of experience as an Accounting Assistant I in Nevada State service; OR an equivalent combination of education and experience as described above. Special Requirements A pre-employment criminal history check and fingerprinting are required. Persons offered employment in this position will be required to pay for these items. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
Apr 17, 2024
Full Time
Announcement Number: 47074 Open to all qualified persons. Posted 04/16/2024 Close Date: 04/30/2024 Recruiter: SONJA GRASS Phone: (775)684-0106 Email: SonjaGrass@admin.nv.gov Applications accepted for another 11 Days 18 Hrs 46 Mins The Position Accounting Assistants perform clerical accounting work in the maintenance of accounts and accounting records for State agencies. PER EXECUTIVE ORDER 2023-11, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL JUNE 30TH, 2024. Please refer to the link for more information: https://gov.nv.gov/Newsroom/ExecOrders/Executive-Orders/ Incumbents possess a degree of knowledge and proficiency sufficient to perform work independently with little or no additional training. Aging and Disability Services Division (ADSD) is currently recruiting for a full time Accounting Assistant 2 in Carson City, Nevada. This recruitment may be used to fill current and future vacancies as they occur in Fiscal, The Rural Regional Center (RRC), Nevada Early Intervention Services (NEIS), and Sierra Regional center (SRC). Incumbent will be responsible for the operation of the payroll department by reviewing timesheets in NEATS for accuracy and proper authorization and apply pay clerk approval; assist with retro pays, leave balance and pay adjustments, stale claims, overpayments; and respond to supervisor and employee inquiries regarding payroll matters. ADSD provides an atmosphere of innovative thinking, teamwork, friendly co-workers, and positive work settings. We are also committed to fostering an environment of both inclusiveness and diversity within our workforce. The mission of ADSD is to provide leadership and advocacy in the planning, development, and delivery of high quality, comprehensive support service system across the lifespan to allow all of Nevada's elders, children and adults with disabilities or special health care needs, to live independent, meaningful, and dignified lives to the greatest extent possible. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-2_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Graduation from high school or equivalent education and two years of clerical accounting experience which must have included duties such as coding documents to distribute funds; preparing accounts payable and accounts receivable documents and balancing accounts; and using computer spreadsheets to record, track organize and report data; OR one year of experience as an Accounting Assistant I in Nevada State service; OR an equivalent combination of education and experience as described above. Special Requirements A pre-employment criminal history check and fingerprinting are required. Persons offered employment in this position will be required to pay for these items. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
State of Nevada
Gardnerville, Nevada, United States
Announcement Number: 47074 Open to all qualified persons. Posted 04/16/2024 Close Date: 04/30/2024 Recruiter: SONJA GRASS Phone: (775)684-0106 Email: SonjaGrass@admin.nv.gov Applications accepted for another 11 Days 18 Hrs 46 Mins The Position Accounting Assistants perform clerical accounting work in the maintenance of accounts and accounting records for State agencies. PER EXECUTIVE ORDER 2023-11, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL JUNE 30TH, 2024. Please refer to the link for more information: https://gov.nv.gov/Newsroom/ExecOrders/Executive-Orders/ Incumbents possess a degree of knowledge and proficiency sufficient to perform work independently with little or no additional training. Aging and Disability Services Division (ADSD) is currently recruiting for a full time Accounting Assistant 2 in Carson City, Nevada. This recruitment may be used to fill current and future vacancies as they occur in Fiscal, The Rural Regional Center (RRC), Nevada Early Intervention Services (NEIS), and Sierra Regional center (SRC). Incumbent will be responsible for the operation of the payroll department by reviewing timesheets in NEATS for accuracy and proper authorization and apply pay clerk approval; assist with retro pays, leave balance and pay adjustments, stale claims, overpayments; and respond to supervisor and employee inquiries regarding payroll matters. ADSD provides an atmosphere of innovative thinking, teamwork, friendly co-workers, and positive work settings. We are also committed to fostering an environment of both inclusiveness and diversity within our workforce. The mission of ADSD is to provide leadership and advocacy in the planning, development, and delivery of high quality, comprehensive support service system across the lifespan to allow all of Nevada's elders, children and adults with disabilities or special health care needs, to live independent, meaningful, and dignified lives to the greatest extent possible. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-2_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Graduation from high school or equivalent education and two years of clerical accounting experience which must have included duties such as coding documents to distribute funds; preparing accounts payable and accounts receivable documents and balancing accounts; and using computer spreadsheets to record, track organize and report data; OR one year of experience as an Accounting Assistant I in Nevada State service; OR an equivalent combination of education and experience as described above. Special Requirements A pre-employment criminal history check and fingerprinting are required. Persons offered employment in this position will be required to pay for these items. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
Apr 17, 2024
Full Time
Announcement Number: 47074 Open to all qualified persons. Posted 04/16/2024 Close Date: 04/30/2024 Recruiter: SONJA GRASS Phone: (775)684-0106 Email: SonjaGrass@admin.nv.gov Applications accepted for another 11 Days 18 Hrs 46 Mins The Position Accounting Assistants perform clerical accounting work in the maintenance of accounts and accounting records for State agencies. PER EXECUTIVE ORDER 2023-11, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL JUNE 30TH, 2024. Please refer to the link for more information: https://gov.nv.gov/Newsroom/ExecOrders/Executive-Orders/ Incumbents possess a degree of knowledge and proficiency sufficient to perform work independently with little or no additional training. Aging and Disability Services Division (ADSD) is currently recruiting for a full time Accounting Assistant 2 in Carson City, Nevada. This recruitment may be used to fill current and future vacancies as they occur in Fiscal, The Rural Regional Center (RRC), Nevada Early Intervention Services (NEIS), and Sierra Regional center (SRC). Incumbent will be responsible for the operation of the payroll department by reviewing timesheets in NEATS for accuracy and proper authorization and apply pay clerk approval; assist with retro pays, leave balance and pay adjustments, stale claims, overpayments; and respond to supervisor and employee inquiries regarding payroll matters. ADSD provides an atmosphere of innovative thinking, teamwork, friendly co-workers, and positive work settings. We are also committed to fostering an environment of both inclusiveness and diversity within our workforce. The mission of ADSD is to provide leadership and advocacy in the planning, development, and delivery of high quality, comprehensive support service system across the lifespan to allow all of Nevada's elders, children and adults with disabilities or special health care needs, to live independent, meaningful, and dignified lives to the greatest extent possible. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-2_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Graduation from high school or equivalent education and two years of clerical accounting experience which must have included duties such as coding documents to distribute funds; preparing accounts payable and accounts receivable documents and balancing accounts; and using computer spreadsheets to record, track organize and report data; OR one year of experience as an Accounting Assistant I in Nevada State service; OR an equivalent combination of education and experience as described above. Special Requirements A pre-employment criminal history check and fingerprinting are required. Persons offered employment in this position will be required to pay for these items. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
Announcement Number: 47074 Open to all qualified persons. Posted 04/16/2024 Close Date: 04/30/2024 Recruiter: SONJA GRASS Phone: (775)684-0106 Email: SonjaGrass@admin.nv.gov Applications accepted for another 11 Days 18 Hrs 46 Mins The Position Accounting Assistants perform clerical accounting work in the maintenance of accounts and accounting records for State agencies. PER EXECUTIVE ORDER 2023-11, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL JUNE 30TH, 2024. Please refer to the link for more information: https://gov.nv.gov/Newsroom/ExecOrders/Executive-Orders/ Incumbents possess a degree of knowledge and proficiency sufficient to perform work independently with little or no additional training. Aging and Disability Services Division (ADSD) is currently recruiting for a full time Accounting Assistant 2 in Carson City, Nevada. This recruitment may be used to fill current and future vacancies as they occur in Fiscal, The Rural Regional Center (RRC), Nevada Early Intervention Services (NEIS), and Sierra Regional center (SRC). Incumbent will be responsible for the operation of the payroll department by reviewing timesheets in NEATS for accuracy and proper authorization and apply pay clerk approval; assist with retro pays, leave balance and pay adjustments, stale claims, overpayments; and respond to supervisor and employee inquiries regarding payroll matters. ADSD provides an atmosphere of innovative thinking, teamwork, friendly co-workers, and positive work settings. We are also committed to fostering an environment of both inclusiveness and diversity within our workforce. The mission of ADSD is to provide leadership and advocacy in the planning, development, and delivery of high quality, comprehensive support service system across the lifespan to allow all of Nevada's elders, children and adults with disabilities or special health care needs, to live independent, meaningful, and dignified lives to the greatest extent possible. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-2_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Graduation from high school or equivalent education and two years of clerical accounting experience which must have included duties such as coding documents to distribute funds; preparing accounts payable and accounts receivable documents and balancing accounts; and using computer spreadsheets to record, track organize and report data; OR one year of experience as an Accounting Assistant I in Nevada State service; OR an equivalent combination of education and experience as described above. Special Requirements A pre-employment criminal history check and fingerprinting are required. Persons offered employment in this position will be required to pay for these items. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
Apr 17, 2024
Full Time
Announcement Number: 47074 Open to all qualified persons. Posted 04/16/2024 Close Date: 04/30/2024 Recruiter: SONJA GRASS Phone: (775)684-0106 Email: SonjaGrass@admin.nv.gov Applications accepted for another 11 Days 18 Hrs 46 Mins The Position Accounting Assistants perform clerical accounting work in the maintenance of accounts and accounting records for State agencies. PER EXECUTIVE ORDER 2023-11, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL JUNE 30TH, 2024. Please refer to the link for more information: https://gov.nv.gov/Newsroom/ExecOrders/Executive-Orders/ Incumbents possess a degree of knowledge and proficiency sufficient to perform work independently with little or no additional training. Aging and Disability Services Division (ADSD) is currently recruiting for a full time Accounting Assistant 2 in Carson City, Nevada. This recruitment may be used to fill current and future vacancies as they occur in Fiscal, The Rural Regional Center (RRC), Nevada Early Intervention Services (NEIS), and Sierra Regional center (SRC). Incumbent will be responsible for the operation of the payroll department by reviewing timesheets in NEATS for accuracy and proper authorization and apply pay clerk approval; assist with retro pays, leave balance and pay adjustments, stale claims, overpayments; and respond to supervisor and employee inquiries regarding payroll matters. ADSD provides an atmosphere of innovative thinking, teamwork, friendly co-workers, and positive work settings. We are also committed to fostering an environment of both inclusiveness and diversity within our workforce. The mission of ADSD is to provide leadership and advocacy in the planning, development, and delivery of high quality, comprehensive support service system across the lifespan to allow all of Nevada's elders, children and adults with disabilities or special health care needs, to live independent, meaningful, and dignified lives to the greatest extent possible. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-2_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Graduation from high school or equivalent education and two years of clerical accounting experience which must have included duties such as coding documents to distribute funds; preparing accounts payable and accounts receivable documents and balancing accounts; and using computer spreadsheets to record, track organize and report data; OR one year of experience as an Accounting Assistant I in Nevada State service; OR an equivalent combination of education and experience as described above. Special Requirements A pre-employment criminal history check and fingerprinting are required. Persons offered employment in this position will be required to pay for these items. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Financial and Operations Specialist, Student Success and Inclusive Excellence (SSIE) . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $6,124 per month, commensurate with qualifications and experience. The salary range for this classification is $5,273 to $9,537 per month. Classification Administrative Analyst/Specialist - Exempt II Position Information The California State University, Office of the Chancellor, is seeking a Financial and Operations Specialist, SSIE to provide strategic recommendations and insights to maximize department resources and supports administrative operations of the department. This position leads, coordinates, administers, and analyzes the fiscal and budgetary policies and procedures for all managed budgets within SSIE with varying complex fund sources and constraints. This position is responsible for ensuring that all transactions follow CSUCO, state, federal, and private grantor fiscal policies, practices, and procedures. The incumbent also acts as a financial thought-partner with department colleagues leading programmatic work. The incumbent independently monitors expenditures; identifies and rectifies processing errors; reconciles budget journal activities ensures accurate expenditure of funds; and leads the annual budget request and allocation processes. The incumbent also serves as the administrative specialist for human resources policies and procedures for the department. Responsibilities Under the general direction of the Associate Vice Chancellor, Student Success and Inclusive Excellence , the Financial and Operations Specialist, SSIE will: Budget Management and Fiscal Practices - 60% -Manage the overall SSIE budget and ensure departments compliance with all applicable CSU and CSUCO policies and procedures, and provisions of funding sources. -Lead, coordinate, administer, analyze, and monitor all financial and business-related transactions for SSIE and reporting departments across funding sources. -Advise AVC and other department administration on financial strategy and planning. -Work with department and division administration on grant proposal preparation. -Plan, organize, and manage multiple activities associated with pre- and post-award fiscal administration to ensure compliance with grant requirements and CSU policies. -Administer and track allocations, proposal requests, contracts, purchase orders, invoices, procurement credit card, travel and other documentation required for proper fund expenditure and accounting -Coordinate, administer and analyze funding distributed to CSU campuses for professional and program development. -Review and analyze financial reports and reconcile financial transactions for SSIE accounts using Peoplesoft Financial system. -Reconcile accounts on a monthly basis and make appropriate corrections to ensure that the budgets are accurate and that expenditures are in compliance with fund sources’ policies, GAAP, laws, regulations, and restrictions of funds. Address issues of concern as needed. -Communicate regularly with the division of Academic and Student Affairs, and Business and Finance to ensure departments are in compliance with financial transaction policies and procedures. -Determine appropriate and effective methods/approaches to executing financial matters based on an analysis of existing policies, procedures, and regulations. -Prepare data and/or reports on fiscal matters for various agencies (Division, Chancellor’s Office, Grantors, other CSU stakeholders as needed). -Develop policies, forms, trainings and onboarding for department staff and grant PIs regarding fiscal management and accounting. -Develop knowledge of all provisions, laws, and policies of departmental funding sources (including attending CO trainings and disseminating as needed). -Coordinate, plan, and develop the budget process for departments, including annual budget requests, projections, and various budget analysis. Work with the Director of Operations on the preparation of the annual budget request process and submittal of quarterly budget and fiscal-year end projection reports. -Manage the fiscal operations and act as secondary Delegation of Authority (DOA) for all department financial transactions. Departmental Operations - 20% -Serve as the lead resource point person and provide guidance to SSIE management and reporting departments on CO fiscal, HR, and operational processes and policy. -Provide day-to-day support to department managers by analyzing and research methodologies to streamline efforts and improve day-to-day operational procedures and needs. Maintain excellent customer service practices. -Enhance department communication through sharing and documentations of office procedures. -Develop, establish, and lead SSIE procedures and systems for office personnel, including but not limited to electronic filing of financial and HR documents. -Work collaboratively with ASA Director of Operations on space management for SSIE and work with CO partners to ensure adequate technology and tools are in place. -Maintain inventory of technical equipment and conduct regular audits. -As needed, train and lead student assistant(s) work to ensure processes and policies are applied. Apprise supervisor of any complex issues with recommendations for a resolve. Human Resources Processes - 15% -Assist SSIE departments with the preparation of personnel documents, review them for accuracy and compliance with CO processes and procedures. -Coordinate and process HR-related paperwork for recruitment, separation, special consultant renewal and reclassification documents and maintain personnel files. -Conduct and process labor cost distribution and staffing cost analysis. -Maintain all personnel transactions for SSIE, including preparation of personnel transaction forms as needed and requested according to Division and CSU personnel policies and procedures. -Coordinate and prepare documentation for engagement of CSU campus faculty and staff in additional services and/or buyout. Other duties as assigned - 5% -Provide general assistance to division staff as needed for the effective and efficient operation of SSIE. -Serve as backup to other areas as assigned and or administrative staff as directed. -Provide general assistance with other department projects and support programs staff as directed. Qualifications This position requires: -A Bachelor’s degree from an accredited four-year university or equivalent combination of education and related experience is required to include a minimum of 4 years progressively responsible budgetary and administrative work experience involving study, analysis, and or evaluation leading to the development or improvement of administrative policies, procedures, practices, and programs -Professional budget experience required, including budget development, budget preparation and reconciliation, financial analysis, or related experience. -Excellent administrative management skills required -Expertise with state and CSUCO fiscal policies, practices and procedures -Advance knowledge in Peoplesoft systems -Excellent written and verbal communication skills and effective interpersonal skills required -Experience with working effectively with a diverse group of individuals and a multi-cultural environment (faculty, students, funders, administrators, program officers, CSU stakeholders) -Demonstrated skill in assisting and speaking with persons of various ages, socio-economic, cultural and /or education backgrounds -Excellent organizational skills in a multi-tasking environment; excellent attention to detail -Ability to handle multiple tasks simultaneously and ability to prioritize tasks to ensure completion in a timely manner to meet deadlines -Ability to take initiative and independently plan, coordinate, and perform work in various situations, demonstrate flexibility and reliability where numerous and diverse demands are involved -Ability to exercise sound and professional judgement to determine treatment of exceptional circumstances and be able to make recommendations as appropriate -Ability to present information clearly and effectively, respond to inquiries from staff on a variety of policies and procedures, and determine the most appropriate method or approach to address a fiscal or administrative manner -Ability to work effectively and productively as part of a team through close collaboration with colleagues, build and maintain cooperative working relationships, and maintain a positive and respectful attitude -Ability to provide excellent customer service to the University community, vendors, and stakeholders, and doing so in a polite and timely fashion -Proficiency with computer applications including Microsoft Office is required -Ability to use a broad range of technology, systems, and software applications -Work independently, but willing to take directions and ask questions -Ability to address sensitive issues and push them through to resolution -Ability to exercise sound judgment and handle confidential matters with tact and diplomacy, and to maintain confidentiality of information as needed or to protect the rights of individuals or the University -Strong analysis and problem-solving skills -Independent evaluation and determination of workload priorities Preferred Qualifications -Experience in managing federal, private, and state grants. -General knowledge of governmental, non-profit, and GAAP and regulations, laws, and rules. Application Period Priority consideration will be given to candidates who apply by June 29, 2023 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS) in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS ). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Jun 15 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 07, 2024
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Financial and Operations Specialist, Student Success and Inclusive Excellence (SSIE) . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $6,124 per month, commensurate with qualifications and experience. The salary range for this classification is $5,273 to $9,537 per month. Classification Administrative Analyst/Specialist - Exempt II Position Information The California State University, Office of the Chancellor, is seeking a Financial and Operations Specialist, SSIE to provide strategic recommendations and insights to maximize department resources and supports administrative operations of the department. This position leads, coordinates, administers, and analyzes the fiscal and budgetary policies and procedures for all managed budgets within SSIE with varying complex fund sources and constraints. This position is responsible for ensuring that all transactions follow CSUCO, state, federal, and private grantor fiscal policies, practices, and procedures. The incumbent also acts as a financial thought-partner with department colleagues leading programmatic work. The incumbent independently monitors expenditures; identifies and rectifies processing errors; reconciles budget journal activities ensures accurate expenditure of funds; and leads the annual budget request and allocation processes. The incumbent also serves as the administrative specialist for human resources policies and procedures for the department. Responsibilities Under the general direction of the Associate Vice Chancellor, Student Success and Inclusive Excellence , the Financial and Operations Specialist, SSIE will: Budget Management and Fiscal Practices - 60% -Manage the overall SSIE budget and ensure departments compliance with all applicable CSU and CSUCO policies and procedures, and provisions of funding sources. -Lead, coordinate, administer, analyze, and monitor all financial and business-related transactions for SSIE and reporting departments across funding sources. -Advise AVC and other department administration on financial strategy and planning. -Work with department and division administration on grant proposal preparation. -Plan, organize, and manage multiple activities associated with pre- and post-award fiscal administration to ensure compliance with grant requirements and CSU policies. -Administer and track allocations, proposal requests, contracts, purchase orders, invoices, procurement credit card, travel and other documentation required for proper fund expenditure and accounting -Coordinate, administer and analyze funding distributed to CSU campuses for professional and program development. -Review and analyze financial reports and reconcile financial transactions for SSIE accounts using Peoplesoft Financial system. -Reconcile accounts on a monthly basis and make appropriate corrections to ensure that the budgets are accurate and that expenditures are in compliance with fund sources’ policies, GAAP, laws, regulations, and restrictions of funds. Address issues of concern as needed. -Communicate regularly with the division of Academic and Student Affairs, and Business and Finance to ensure departments are in compliance with financial transaction policies and procedures. -Determine appropriate and effective methods/approaches to executing financial matters based on an analysis of existing policies, procedures, and regulations. -Prepare data and/or reports on fiscal matters for various agencies (Division, Chancellor’s Office, Grantors, other CSU stakeholders as needed). -Develop policies, forms, trainings and onboarding for department staff and grant PIs regarding fiscal management and accounting. -Develop knowledge of all provisions, laws, and policies of departmental funding sources (including attending CO trainings and disseminating as needed). -Coordinate, plan, and develop the budget process for departments, including annual budget requests, projections, and various budget analysis. Work with the Director of Operations on the preparation of the annual budget request process and submittal of quarterly budget and fiscal-year end projection reports. -Manage the fiscal operations and act as secondary Delegation of Authority (DOA) for all department financial transactions. Departmental Operations - 20% -Serve as the lead resource point person and provide guidance to SSIE management and reporting departments on CO fiscal, HR, and operational processes and policy. -Provide day-to-day support to department managers by analyzing and research methodologies to streamline efforts and improve day-to-day operational procedures and needs. Maintain excellent customer service practices. -Enhance department communication through sharing and documentations of office procedures. -Develop, establish, and lead SSIE procedures and systems for office personnel, including but not limited to electronic filing of financial and HR documents. -Work collaboratively with ASA Director of Operations on space management for SSIE and work with CO partners to ensure adequate technology and tools are in place. -Maintain inventory of technical equipment and conduct regular audits. -As needed, train and lead student assistant(s) work to ensure processes and policies are applied. Apprise supervisor of any complex issues with recommendations for a resolve. Human Resources Processes - 15% -Assist SSIE departments with the preparation of personnel documents, review them for accuracy and compliance with CO processes and procedures. -Coordinate and process HR-related paperwork for recruitment, separation, special consultant renewal and reclassification documents and maintain personnel files. -Conduct and process labor cost distribution and staffing cost analysis. -Maintain all personnel transactions for SSIE, including preparation of personnel transaction forms as needed and requested according to Division and CSU personnel policies and procedures. -Coordinate and prepare documentation for engagement of CSU campus faculty and staff in additional services and/or buyout. Other duties as assigned - 5% -Provide general assistance to division staff as needed for the effective and efficient operation of SSIE. -Serve as backup to other areas as assigned and or administrative staff as directed. -Provide general assistance with other department projects and support programs staff as directed. Qualifications This position requires: -A Bachelor’s degree from an accredited four-year university or equivalent combination of education and related experience is required to include a minimum of 4 years progressively responsible budgetary and administrative work experience involving study, analysis, and or evaluation leading to the development or improvement of administrative policies, procedures, practices, and programs -Professional budget experience required, including budget development, budget preparation and reconciliation, financial analysis, or related experience. -Excellent administrative management skills required -Expertise with state and CSUCO fiscal policies, practices and procedures -Advance knowledge in Peoplesoft systems -Excellent written and verbal communication skills and effective interpersonal skills required -Experience with working effectively with a diverse group of individuals and a multi-cultural environment (faculty, students, funders, administrators, program officers, CSU stakeholders) -Demonstrated skill in assisting and speaking with persons of various ages, socio-economic, cultural and /or education backgrounds -Excellent organizational skills in a multi-tasking environment; excellent attention to detail -Ability to handle multiple tasks simultaneously and ability to prioritize tasks to ensure completion in a timely manner to meet deadlines -Ability to take initiative and independently plan, coordinate, and perform work in various situations, demonstrate flexibility and reliability where numerous and diverse demands are involved -Ability to exercise sound and professional judgement to determine treatment of exceptional circumstances and be able to make recommendations as appropriate -Ability to present information clearly and effectively, respond to inquiries from staff on a variety of policies and procedures, and determine the most appropriate method or approach to address a fiscal or administrative manner -Ability to work effectively and productively as part of a team through close collaboration with colleagues, build and maintain cooperative working relationships, and maintain a positive and respectful attitude -Ability to provide excellent customer service to the University community, vendors, and stakeholders, and doing so in a polite and timely fashion -Proficiency with computer applications including Microsoft Office is required -Ability to use a broad range of technology, systems, and software applications -Work independently, but willing to take directions and ask questions -Ability to address sensitive issues and push them through to resolution -Ability to exercise sound judgment and handle confidential matters with tact and diplomacy, and to maintain confidentiality of information as needed or to protect the rights of individuals or the University -Strong analysis and problem-solving skills -Independent evaluation and determination of workload priorities Preferred Qualifications -Experience in managing federal, private, and state grants. -General knowledge of governmental, non-profit, and GAAP and regulations, laws, and rules. Application Period Priority consideration will be given to candidates who apply by June 29, 2023 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS) in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS ). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Jun 15 2023 Pacific Daylight Time Applications close: Closing Date/Time:
California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
Job Summary: Under general supervision, this position is responsible for assisting with the coordination of Federal, State, and/or Institutional aid programs to ensure compliance. Responsible for processing financial aid applicant cases and use of appropriate delivery techniques to service the financial aid applicants, recipients, parents, and campus community. Responsible for assisting with the overall awarding and disbursing process to support student success. Duties and responsibilities Financial Aid Reports, Forms, and Documentation Responsible for assisting in the review and analysis of a variety of data reports that reoccur on a weekly basis. Utilizing these various reports, manually analyze data, resolve inconsistencies in the students’ files, adjusting student aid as needed, requesting new Institutional Student Information Record (ISIR), gathering additional information from various sources including California Student Aid Commission (CSAC), WebGrants, National Student Loan Data Service (NSLDS), Common Origination and Disbursement (COD), Department of Education, Information for Financial Aid Professionals (IFAP) & Education Loan Management Resource (ELM) websites. Advising and Customer Service Advise students and parents from diverse backgrounds on Federal, State, and University financial aid policies and procedures. Exercise basic interviewing skills when discussing personal and sensitive issues that may impact student eligibility. Deliver students and parents with informative options about financial inquiries. Resolve inconsistencies on financial aid application data used to determine financial aid eligibility. Assist students to choose appropriate course of action for financial aid problem situations. Award financial aid to students and perform revisions based on exceptional circumstances or per regulatory requirements. Ensure changes in financial aid are communicated and explained to student aid recipients. Meet with supervisor and team on a recurring basis and contribute recommendations and suggestions as part of the financial aid professional level staff. Provide financial aid advising during various campus recruitment or outreach events which may occur weekends or evenings; participate in committees; attend professional conferences and/or training workshops. Provide guidance and clarification to campus colleagues seeking information, clarification and guidance on general financial aid information and Title IV program policy and procedures. Respond to financial aid inquiries from constituents needing assistance involving financial aid cases and/or situations where financial aid knowledge is required to reach resolution and/or support actions on behalf of a student aid recipient or complete a financial aid related process. Appropriately refer student to other resources on campus such as the Counseling & Psychological Services (CAPS), Student Assistance in Learning (SAIL), Learning Center, Educational Opportunity Program (EOP), Services to Student with Disabilities (SSD), or Academic Services. Assist with guidance and support of financial aid students needing assistance from other campus programs and services. Provide written, verbal and/or electronic communication on behalf of a student aid recipient to ensure student receives, to the extent possible, help needed to progress holistically. Assist with an alphabet caseload percentage of financial aid application received annually. Provide telephone and counter coverage when assigned; meet with students and/or parents by scheduled appointment or walk-in. Work assigned system reports to ensure correct data is process for financial aid applicants. This includes but is not limited to federal, state, institutional, and scholarship awards. Provide program rules and information, including Policies and Procedures updates, to Financial Aid Office (FAO) staff, student assistants and other appropriate campus constituents. Verification Verifies information students provide on the Free Application for Federal Student Aid (FAFSA). Using eligibility criteria, request, review and evaluate data elements to clear discrepancies based on federal guidelines and when required, recalculate the Expected Family Contribution (EFC) to determine student aid eligibility. Data elements must be corrected and sent to Central Processing Service (CPS) through the electronic corrections process. Program Coordination Assist with monthly reconciliation for assigned program(s). Utilize PeopleSoft queries/reports to reconcile program expenditures. Meet with appropriate agency/office to review and reconcile program expenditure balances. Ensure reconciliation activity details are include in program policies and procedures. Coordinate information affecting financial eligibility with student accounting and financial aid leadership, staff, and appropriate campus personnel to provide timely policy and regulatory changes. When appropriate, convey with management and other professional level staff regarding interpretation of regulations and procedures. Stay abreast of and successfully apply knowledge of various federal, state and institutional regulations. Ensure that program information and guidance is provided to staff and students in the respective area of program administration. Ensure the awards are updated and posted on the student financial aid system and that financial aid is awarded within compliance requirements. Other classification-related duties as assigned. Minimum Qualifications: Experience: Equivalent of one year of experience in professional Student Services work at the entry trainee level. Equivalent amounts of graduate level job-related education may be substituted for the required experience. Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities may be substituted for the required education on a year-for-year basis. Required Qualifications: Working knowledge of the methods and problems of organization and program management; research and interviewing techniques principles of individual and group behavior the ability to rapidly acquire such knowledge of the organization, procedures and activities of the specific campus to which the position is assigned the basic principles, practices and major trends in the Student Services field to which assigned. Ability to rapidly acquire a working knowledge of the specific objectives of the campus Student Services program and its relationship to the total campus operation interpret and apply program rules and regulations gather and analyze data reason logically, draw valid conclusions and make appropriate recommendations present clear and concise information orally and in written reports establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations and other private and public agencies. Preferred Qualifications: Experience advising students; either in a group or individual setting Knowledge of: (CMS) PeopleSoft, NSLDS (National student loan data systems), COD (Common Origination and Disbursement Systems), WebGrants, ELM (Electronic Loan Management), and Hyland OnBase Imaging System (Or comparable Image & workflow software). Two or more years of experience working in a Financial Aid Office with direct experience performing verification and awarding student financial aid with specific Title IV programs, ie: Pell Grants, Federal Work Study, Direct Loans, or state aid such as Cal Grant). Full functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. The ability to use and quickly learn new office support technology systems and software packages. Compensation and Benefits: Anticipated Hiring Range: $4,066 per month Classification Salary Range: $4,066 - $5,752 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Full-time Non-Exempt Probationary Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. The application deadline is: Monday, April 22, 2024 As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu . Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act . Advertised: Mar 13 2024 Pacific Daylight Time Applications close: Apr 22 2024 Pacific Daylight Time Closing Date/Time:
Apr 09, 2024
Job Summary: Under general supervision, this position is responsible for assisting with the coordination of Federal, State, and/or Institutional aid programs to ensure compliance. Responsible for processing financial aid applicant cases and use of appropriate delivery techniques to service the financial aid applicants, recipients, parents, and campus community. Responsible for assisting with the overall awarding and disbursing process to support student success. Duties and responsibilities Financial Aid Reports, Forms, and Documentation Responsible for assisting in the review and analysis of a variety of data reports that reoccur on a weekly basis. Utilizing these various reports, manually analyze data, resolve inconsistencies in the students’ files, adjusting student aid as needed, requesting new Institutional Student Information Record (ISIR), gathering additional information from various sources including California Student Aid Commission (CSAC), WebGrants, National Student Loan Data Service (NSLDS), Common Origination and Disbursement (COD), Department of Education, Information for Financial Aid Professionals (IFAP) & Education Loan Management Resource (ELM) websites. Advising and Customer Service Advise students and parents from diverse backgrounds on Federal, State, and University financial aid policies and procedures. Exercise basic interviewing skills when discussing personal and sensitive issues that may impact student eligibility. Deliver students and parents with informative options about financial inquiries. Resolve inconsistencies on financial aid application data used to determine financial aid eligibility. Assist students to choose appropriate course of action for financial aid problem situations. Award financial aid to students and perform revisions based on exceptional circumstances or per regulatory requirements. Ensure changes in financial aid are communicated and explained to student aid recipients. Meet with supervisor and team on a recurring basis and contribute recommendations and suggestions as part of the financial aid professional level staff. Provide financial aid advising during various campus recruitment or outreach events which may occur weekends or evenings; participate in committees; attend professional conferences and/or training workshops. Provide guidance and clarification to campus colleagues seeking information, clarification and guidance on general financial aid information and Title IV program policy and procedures. Respond to financial aid inquiries from constituents needing assistance involving financial aid cases and/or situations where financial aid knowledge is required to reach resolution and/or support actions on behalf of a student aid recipient or complete a financial aid related process. Appropriately refer student to other resources on campus such as the Counseling & Psychological Services (CAPS), Student Assistance in Learning (SAIL), Learning Center, Educational Opportunity Program (EOP), Services to Student with Disabilities (SSD), or Academic Services. Assist with guidance and support of financial aid students needing assistance from other campus programs and services. Provide written, verbal and/or electronic communication on behalf of a student aid recipient to ensure student receives, to the extent possible, help needed to progress holistically. Assist with an alphabet caseload percentage of financial aid application received annually. Provide telephone and counter coverage when assigned; meet with students and/or parents by scheduled appointment or walk-in. Work assigned system reports to ensure correct data is process for financial aid applicants. This includes but is not limited to federal, state, institutional, and scholarship awards. Provide program rules and information, including Policies and Procedures updates, to Financial Aid Office (FAO) staff, student assistants and other appropriate campus constituents. Verification Verifies information students provide on the Free Application for Federal Student Aid (FAFSA). Using eligibility criteria, request, review and evaluate data elements to clear discrepancies based on federal guidelines and when required, recalculate the Expected Family Contribution (EFC) to determine student aid eligibility. Data elements must be corrected and sent to Central Processing Service (CPS) through the electronic corrections process. Program Coordination Assist with monthly reconciliation for assigned program(s). Utilize PeopleSoft queries/reports to reconcile program expenditures. Meet with appropriate agency/office to review and reconcile program expenditure balances. Ensure reconciliation activity details are include in program policies and procedures. Coordinate information affecting financial eligibility with student accounting and financial aid leadership, staff, and appropriate campus personnel to provide timely policy and regulatory changes. When appropriate, convey with management and other professional level staff regarding interpretation of regulations and procedures. Stay abreast of and successfully apply knowledge of various federal, state and institutional regulations. Ensure that program information and guidance is provided to staff and students in the respective area of program administration. Ensure the awards are updated and posted on the student financial aid system and that financial aid is awarded within compliance requirements. Other classification-related duties as assigned. Minimum Qualifications: Experience: Equivalent of one year of experience in professional Student Services work at the entry trainee level. Equivalent amounts of graduate level job-related education may be substituted for the required experience. Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities may be substituted for the required education on a year-for-year basis. Required Qualifications: Working knowledge of the methods and problems of organization and program management; research and interviewing techniques principles of individual and group behavior the ability to rapidly acquire such knowledge of the organization, procedures and activities of the specific campus to which the position is assigned the basic principles, practices and major trends in the Student Services field to which assigned. Ability to rapidly acquire a working knowledge of the specific objectives of the campus Student Services program and its relationship to the total campus operation interpret and apply program rules and regulations gather and analyze data reason logically, draw valid conclusions and make appropriate recommendations present clear and concise information orally and in written reports establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations and other private and public agencies. Preferred Qualifications: Experience advising students; either in a group or individual setting Knowledge of: (CMS) PeopleSoft, NSLDS (National student loan data systems), COD (Common Origination and Disbursement Systems), WebGrants, ELM (Electronic Loan Management), and Hyland OnBase Imaging System (Or comparable Image & workflow software). Two or more years of experience working in a Financial Aid Office with direct experience performing verification and awarding student financial aid with specific Title IV programs, ie: Pell Grants, Federal Work Study, Direct Loans, or state aid such as Cal Grant). Full functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. The ability to use and quickly learn new office support technology systems and software packages. Compensation and Benefits: Anticipated Hiring Range: $4,066 per month Classification Salary Range: $4,066 - $5,752 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Full-time Non-Exempt Probationary Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. The application deadline is: Monday, April 22, 2024 As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu . Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act . Advertised: Mar 13 2024 Pacific Daylight Time Applications close: Apr 22 2024 Pacific Daylight Time Closing Date/Time: