CITY OF KINGMAN, AZ
City of Kingman, Arizona, United States
Job Summary CITY OF KINGMAN CONSTRUCTION INSPECTOR SUPERVISOR ENGINEERING $29.23 - $35.08 /HOURLY $60,798-72,966/ANNUALLY (HIRE IN RANGE; DOQ) TYPICAL SCHEDULE - 5 DAYS/WEEK MONDAY TO FRIDAY | 7 AM to 4PM Learn more about our Benefits & Wellness Incentives APPLICATIONS MUST BE SUBMITTED BY 4/25/24 5:00PM OVERVIEW The City of Kingman is located in Mohave County approximately 100 miles southeast of Las Vegas and 195 miles northwest of Phoenix nestled between the beautiful Cerbat and Hualapai mountain ranges along historic Route 66. In 2019, Reader’s Digest named Kingman one of the “Nicest Places in Arizona” for its thoughtful residents and spirit of generosity. In addition to its small-town look and feel, the area also offers a wide range of recreational activities that include hiking, bike and ATV trails, camping, golf, beautiful parks, historical attractions, nearby lakes and the Colorado River. With more than 400 full and part-time employees across 30 divisions, the City of Kingman provides exceptional public services to over 30,000 residents. Our focus on high-quality customer service, safety and teamwork underpins our efforts to foster an atmosphere where citizens and businesses can thrive. For more information about the City of Kingman, please see our Open Finance Portal , Choose Kingman Economic Development page and our Go Kingman tourism page for more information. GENERAL DESCRIPTION OF POSITION Responsible for the general administration of the Inspection Division of the Engineering Department. Performs field and technical construction inspection work for environmental, water, sewer, street, and other public works projects and programs. Assures compliance with Federal, State and local codes and standards and contractual provisions. Along with providing direction, supervision, and evaluation of inspection staff, employees of this class are expected to perform highly skilled technical duties associated with inspections, and guiding staff through the inspections of capital improvements projects or private development. SUPERVISION RECEIVED Works under the general guidance and direction of Assistant City Engineer and/or City Engineer. SUPERVISION EXERCISED Exercises supervision over staff assigned to the Inspection Division of the Engineering Department. Minimum Qualifications/Special Requirements EDUCATION AND EXPERIENCE Graduation from high school diploma or GED equivalent; Minimum of seven (7) years of public works improvement inspections or related experience; and Minimum of three (3) years of supervisory experience; Supplemented by one (1) year of related technical or college coursework in algebra trigonometry, physics, land surveying, civil engineering a closely related field; and Ability to obtain at least four (4) of the following within one year of hire: ATTI (Arizona Technical Testing Institute) field technician certification ATTSA (American Traffic Safety Services Association) traffic control supervisor certification ACI (American Concrete Institute) concrete field testing certification ADEQ (Arizona Department of Environmental Quality) water distribution or sewer collection Operator II Certification NICET (National Institute for Certification in Engineering Technologies) Level III certification in a civil engineering technology program APWA (American Public Works Association)public infrastructure inspector certification; or Any equivalent combination of education, experience and training which demonstrates the knowledge and experience to perform the work. SPECIAL REQUIREMENTS Valid Arizona Driver's license or ability to obtain one within six (6) months. Essential Functions Essential Functions are not intended to be an exhaustive list of all responsibilities, duties and skills. They are intended to be accurate summaries of what the job classification involves and what is required to perform it. Manages and supervises assigned operations; Plans and organizes workloads and staff assignments; Trains, motivates and evaluates assigned staff; Reviews progress and directs changes as needed. Inspects and approves all phases of public and private construction and installation of streets, curbs, gutter, sidewalk, storm drains, sewers, water lines, water meters, hydrants, service lines, fire lines, cross connection control devices and related utilities and structures as assigned to assure that the appropriate construction is completed in compliance with the plans, standards, specifications, special requirements, codes and regulations; issues correction notices or approvals as required. Inspects and assesses damage from oil, gas and water leaks to public and private property and facilities as required. Oil and/or gas leaks are reported to the Fire Department Hazardous Materials Team. Inspects construction work under excavation, clearing and grading permits. Coordinates activities and schedules with utility companies, contractors, property owners and other City departments. Resolves conflicts within scope of authority, and/or refers conflicts to Assistant City Engineer or City Engineer. Inspects to assure compliance with local, State and Federal standards for any right-of-way, street use, and other permits issued to private utilities or contractors. Checks for proper use and placement of traffic control devices to assure compliance with the Manual on Uniform Traffic Control Devices (MUTCD). Provides information and responds to inquiries from contractors, property owners, staff, and the general public regarding assigned public works projects. Maintains a variety of logs and records related to employees, work assignments and inspection activities. Performs work in accordance with safety policies and procedures. Ensures that department management is informed of critical issues. Represents the Engineering Department in meetings, with contractors, engineers, developers, and other public agencies as required. Demonstrates continuous efforts to improve operations, decrease turnaround times and streamline the inspection work processes. Provides guidance, training and supervision to inspection staff on policies, practices and procedures, design and inspection within the public right of way. Compiles information and prepares construction reports as required. Assists in facilitating resolution of construction related conflicts. Handles complex technical problems, customer inquiries and complaints. Exercises considerable independent judgment during inspection of engineering projects with several jobs occurring at the same time. Ensures good workmanship, structural soundness, and aesthetics of engineering projects. Provides adequate documentation for ADEQ for testing of all water lines and sewer lines. Ensures safety of self while performing inspection on sites to include traversing, entering and exiting sites. Recognizes appropriate OSHA requirements and traffic control protocols are in place prior to placing self into the area of inspection. Ensures that construction projects create no hazards, avoidable nuisances, or damages to private or public property. Accurately read and interpret maps, specifications, drawings, and blueprints. Performs all duties in conformance to appropriate safety and security standards. Communicates and acts in a professional manner with the public, assigned employees, co-workers, and work contacts. Provides excellent customer service to all contacts. Regular attendance is an essential function of this job to ensure continuity. Performs all work duties and activities in accordance with City policies and procedures; follows safety policies and practices, works in a safe manner, and immediately reports unsafe activity and conditions to supervisor(s). PERIPHERAL DUTIES Reviews field staking and makes revisions within scope of authority; or refers matter to Assistant City Engineer or City Engineer for final interpretation and resolution. May serve on various employee or other committees as assigned. Serves as a member of survey crew or flagging as needed. Performs related duties as assigned. Performs special assignments as requested. Miscellaneous KNOWLEDGE Considerable knowledge of civil engineering principles, practices and methods as applicable to a municipal setting; Public works inspection methods; Applicable laws, standards and regulations relating to construction, inspection, safety and traffic control; Working knowledge of personal computers and software (word processing, spreadsheets, project and scheduling - Trakit, etc.); Occupational hazards, related Federal and State OSHA regulations and standard safety precautions. SKILLS Skill in reading and interpreting construction drawings, plans and specifications; Operating listed tools and equipment; Applying material testing and procedures; Preparing and maintaining clear, concise and accurate records and reports; Using computers and job-related software applications; Troubleshooting problems; Working in a team environment; Providing customer service; and Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to provide work direction, guidance and supervision of assigned staff; Read and interpret basic maps and blueprints. ABILITIES Ability to: Accurately read and comprehend construction plans; Prepare, organize and maintain inspection field and office data, reports and systems; Perform required mathematical computations; Prepare accurate quantity and cost estimates; Work effectively with multiple inspections on a variety of capital improvement projects; Effectively communicate complex technical information, orally and in writing, to contractors, developers, property owners, employees, consultants, other governmental agency representatives, City officials, and the general public; Coordinate and organize work activities for division and staff; Detect poor workmanship, inferior materials, and potential hazards and recommend or stipulate appropriate remedial measure; Establish and maintain effective working relationships with assigned employees, coworkers, supervisor, other departments and the public; Understand and carry out written and oral instructions; Follow and maintain safety standards, and identify safety problems; Promote and adhere to safe work practices; Carry out assigned projects to their completion; Use appropriate tact and consideration in dealing with customer complaints and questions; Adapt to changing work priorities, accept changes in project schedules and meet deadlines; Work independently, and as a team, to complete daily activities according to work schedule; Supervise, guide and evaluate others in the work they are performing; Use equipment and tools properly and safely; Perform in adverse weather conditions; Wear OSHA required personal protective equipment; Bend or stoop repeatedly or continually while performing inspections; Traverse safely over rough, uneven, sloping, or rocky surfaces or terrain, and maneuver around scaffolding, bracing, or unfinished construction elements. WORK ENVIRONMENT The work environment characteristics attached to the job description are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. See Physical Demands. COMMITMENT TO SAFETY & WELLNESS It is the policy of the City of Kingman to ensure a safe, healthful workplace for all its employees. It requires that every person in the organization assumes the responsibility of individual and organizational safety. Injury and illness losses from incidents are costly and preventable. The City of Kingman will employ an effective accident and illness prevention program and a comprehensive wellness program that involves all its employees in the effort to eliminate workplace hazards and promote employee health and wellness. All employees are expected and encouraged to participate in safety and wellness program activities including the following: reporting hazards, unsafe work practices and accidents immediately to their supervisors or a safety committee representative; wearing required personal protective equipment; and participating in and supporting safety committee activities. DISCLAIMER The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel in this position. This job description is subject to change as the needs and requirements of the position changes. FIND YOUR REWARDING CAREER WITH US! Personal Growth Opportunities ~ Meaningful and Challenging Work ~ Public Service Community Spirit ~ Training and Development 2023-2024 Benefit Guide (PDF) Health Excellent medical, dental and vision insurance. Telemedicine available through BlueCare Anywhere for general medical and behavioral health. Flexible spending (FSA) or health savings accounts (HSA). Employer contribution to HSA equivalent to 50% of plan-year deductible. This is currently $750 for Single Coverage and $1,500 for Family Coverage. Employer-paid group basic life insurance coverage for employee and dependents on medical plan. Supplemental group insurance and third-party options available. Virgin Pulse, our comprehensive well-being platform designed to push you towardsgood health in mind, body and spirit. Participation incentives with up to $300 redeemable annually. Work/Life support services through the SupportLincEmployee Assistance Program (EAP). Six free counseling visits annually. Leave 12 paid holidays , including a floating birthday holiday each year. 16-35 paid vacation days per year. 6.15 hrs. 1-5 years; 7.69 hrs. 5-10 yrs.; 9.23 hrs. 10-15 yrs.; 10.77 hrs. 15+ yrs. Shift fire personnel accrue leave at 1/3 more per pay period. 3.69 sick hrs per pay period (approx. 9-12 sick days per year). Shift fire personnel accrue leave at 1/3 more per pay period. Part-time/seasonal employees earn 1 hours of sick time for every 30 hours worked. Other leave types available, including: 10 hours of Volunteer Time Off (VTO). Up to 5 days for bereavement. Jury Duty. Military Training, and more. Leave donation program. Financial Tuition reimbursement up to $4,500 annually. Shift differential pay (2nd & 3rd shift). Bonus Programs. Skill-based, Certification & Bilingual Pay. Clothing Allowance for Uniformed Personnel. Recognition & Appreciation Quarterly Performance Conversations (TrakStar). Mission, Vision, Values (MVV) Excellence Awards. Safety Awards. Service Awards at 5, 10, 15, 20+ years of service. Biannual All-Employee BBQ Lunch. Annual Employee Pool Party. Retirement City matching to AZ State Retirement System & Long Term Disability (ASRS). Additional retirement solutions available through optional third-party on pre-tax basis, including457-deferred compensation and Roth IRA. Closing Date/Time: 4/25/2024 5:00 PM Arizona
Apr 05, 2024
Full Time
Job Summary CITY OF KINGMAN CONSTRUCTION INSPECTOR SUPERVISOR ENGINEERING $29.23 - $35.08 /HOURLY $60,798-72,966/ANNUALLY (HIRE IN RANGE; DOQ) TYPICAL SCHEDULE - 5 DAYS/WEEK MONDAY TO FRIDAY | 7 AM to 4PM Learn more about our Benefits & Wellness Incentives APPLICATIONS MUST BE SUBMITTED BY 4/25/24 5:00PM OVERVIEW The City of Kingman is located in Mohave County approximately 100 miles southeast of Las Vegas and 195 miles northwest of Phoenix nestled between the beautiful Cerbat and Hualapai mountain ranges along historic Route 66. In 2019, Reader’s Digest named Kingman one of the “Nicest Places in Arizona” for its thoughtful residents and spirit of generosity. In addition to its small-town look and feel, the area also offers a wide range of recreational activities that include hiking, bike and ATV trails, camping, golf, beautiful parks, historical attractions, nearby lakes and the Colorado River. With more than 400 full and part-time employees across 30 divisions, the City of Kingman provides exceptional public services to over 30,000 residents. Our focus on high-quality customer service, safety and teamwork underpins our efforts to foster an atmosphere where citizens and businesses can thrive. For more information about the City of Kingman, please see our Open Finance Portal , Choose Kingman Economic Development page and our Go Kingman tourism page for more information. GENERAL DESCRIPTION OF POSITION Responsible for the general administration of the Inspection Division of the Engineering Department. Performs field and technical construction inspection work for environmental, water, sewer, street, and other public works projects and programs. Assures compliance with Federal, State and local codes and standards and contractual provisions. Along with providing direction, supervision, and evaluation of inspection staff, employees of this class are expected to perform highly skilled technical duties associated with inspections, and guiding staff through the inspections of capital improvements projects or private development. SUPERVISION RECEIVED Works under the general guidance and direction of Assistant City Engineer and/or City Engineer. SUPERVISION EXERCISED Exercises supervision over staff assigned to the Inspection Division of the Engineering Department. Minimum Qualifications/Special Requirements EDUCATION AND EXPERIENCE Graduation from high school diploma or GED equivalent; Minimum of seven (7) years of public works improvement inspections or related experience; and Minimum of three (3) years of supervisory experience; Supplemented by one (1) year of related technical or college coursework in algebra trigonometry, physics, land surveying, civil engineering a closely related field; and Ability to obtain at least four (4) of the following within one year of hire: ATTI (Arizona Technical Testing Institute) field technician certification ATTSA (American Traffic Safety Services Association) traffic control supervisor certification ACI (American Concrete Institute) concrete field testing certification ADEQ (Arizona Department of Environmental Quality) water distribution or sewer collection Operator II Certification NICET (National Institute for Certification in Engineering Technologies) Level III certification in a civil engineering technology program APWA (American Public Works Association)public infrastructure inspector certification; or Any equivalent combination of education, experience and training which demonstrates the knowledge and experience to perform the work. SPECIAL REQUIREMENTS Valid Arizona Driver's license or ability to obtain one within six (6) months. Essential Functions Essential Functions are not intended to be an exhaustive list of all responsibilities, duties and skills. They are intended to be accurate summaries of what the job classification involves and what is required to perform it. Manages and supervises assigned operations; Plans and organizes workloads and staff assignments; Trains, motivates and evaluates assigned staff; Reviews progress and directs changes as needed. Inspects and approves all phases of public and private construction and installation of streets, curbs, gutter, sidewalk, storm drains, sewers, water lines, water meters, hydrants, service lines, fire lines, cross connection control devices and related utilities and structures as assigned to assure that the appropriate construction is completed in compliance with the plans, standards, specifications, special requirements, codes and regulations; issues correction notices or approvals as required. Inspects and assesses damage from oil, gas and water leaks to public and private property and facilities as required. Oil and/or gas leaks are reported to the Fire Department Hazardous Materials Team. Inspects construction work under excavation, clearing and grading permits. Coordinates activities and schedules with utility companies, contractors, property owners and other City departments. Resolves conflicts within scope of authority, and/or refers conflicts to Assistant City Engineer or City Engineer. Inspects to assure compliance with local, State and Federal standards for any right-of-way, street use, and other permits issued to private utilities or contractors. Checks for proper use and placement of traffic control devices to assure compliance with the Manual on Uniform Traffic Control Devices (MUTCD). Provides information and responds to inquiries from contractors, property owners, staff, and the general public regarding assigned public works projects. Maintains a variety of logs and records related to employees, work assignments and inspection activities. Performs work in accordance with safety policies and procedures. Ensures that department management is informed of critical issues. Represents the Engineering Department in meetings, with contractors, engineers, developers, and other public agencies as required. Demonstrates continuous efforts to improve operations, decrease turnaround times and streamline the inspection work processes. Provides guidance, training and supervision to inspection staff on policies, practices and procedures, design and inspection within the public right of way. Compiles information and prepares construction reports as required. Assists in facilitating resolution of construction related conflicts. Handles complex technical problems, customer inquiries and complaints. Exercises considerable independent judgment during inspection of engineering projects with several jobs occurring at the same time. Ensures good workmanship, structural soundness, and aesthetics of engineering projects. Provides adequate documentation for ADEQ for testing of all water lines and sewer lines. Ensures safety of self while performing inspection on sites to include traversing, entering and exiting sites. Recognizes appropriate OSHA requirements and traffic control protocols are in place prior to placing self into the area of inspection. Ensures that construction projects create no hazards, avoidable nuisances, or damages to private or public property. Accurately read and interpret maps, specifications, drawings, and blueprints. Performs all duties in conformance to appropriate safety and security standards. Communicates and acts in a professional manner with the public, assigned employees, co-workers, and work contacts. Provides excellent customer service to all contacts. Regular attendance is an essential function of this job to ensure continuity. Performs all work duties and activities in accordance with City policies and procedures; follows safety policies and practices, works in a safe manner, and immediately reports unsafe activity and conditions to supervisor(s). PERIPHERAL DUTIES Reviews field staking and makes revisions within scope of authority; or refers matter to Assistant City Engineer or City Engineer for final interpretation and resolution. May serve on various employee or other committees as assigned. Serves as a member of survey crew or flagging as needed. Performs related duties as assigned. Performs special assignments as requested. Miscellaneous KNOWLEDGE Considerable knowledge of civil engineering principles, practices and methods as applicable to a municipal setting; Public works inspection methods; Applicable laws, standards and regulations relating to construction, inspection, safety and traffic control; Working knowledge of personal computers and software (word processing, spreadsheets, project and scheduling - Trakit, etc.); Occupational hazards, related Federal and State OSHA regulations and standard safety precautions. SKILLS Skill in reading and interpreting construction drawings, plans and specifications; Operating listed tools and equipment; Applying material testing and procedures; Preparing and maintaining clear, concise and accurate records and reports; Using computers and job-related software applications; Troubleshooting problems; Working in a team environment; Providing customer service; and Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to provide work direction, guidance and supervision of assigned staff; Read and interpret basic maps and blueprints. ABILITIES Ability to: Accurately read and comprehend construction plans; Prepare, organize and maintain inspection field and office data, reports and systems; Perform required mathematical computations; Prepare accurate quantity and cost estimates; Work effectively with multiple inspections on a variety of capital improvement projects; Effectively communicate complex technical information, orally and in writing, to contractors, developers, property owners, employees, consultants, other governmental agency representatives, City officials, and the general public; Coordinate and organize work activities for division and staff; Detect poor workmanship, inferior materials, and potential hazards and recommend or stipulate appropriate remedial measure; Establish and maintain effective working relationships with assigned employees, coworkers, supervisor, other departments and the public; Understand and carry out written and oral instructions; Follow and maintain safety standards, and identify safety problems; Promote and adhere to safe work practices; Carry out assigned projects to their completion; Use appropriate tact and consideration in dealing with customer complaints and questions; Adapt to changing work priorities, accept changes in project schedules and meet deadlines; Work independently, and as a team, to complete daily activities according to work schedule; Supervise, guide and evaluate others in the work they are performing; Use equipment and tools properly and safely; Perform in adverse weather conditions; Wear OSHA required personal protective equipment; Bend or stoop repeatedly or continually while performing inspections; Traverse safely over rough, uneven, sloping, or rocky surfaces or terrain, and maneuver around scaffolding, bracing, or unfinished construction elements. WORK ENVIRONMENT The work environment characteristics attached to the job description are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. See Physical Demands. COMMITMENT TO SAFETY & WELLNESS It is the policy of the City of Kingman to ensure a safe, healthful workplace for all its employees. It requires that every person in the organization assumes the responsibility of individual and organizational safety. Injury and illness losses from incidents are costly and preventable. The City of Kingman will employ an effective accident and illness prevention program and a comprehensive wellness program that involves all its employees in the effort to eliminate workplace hazards and promote employee health and wellness. All employees are expected and encouraged to participate in safety and wellness program activities including the following: reporting hazards, unsafe work practices and accidents immediately to their supervisors or a safety committee representative; wearing required personal protective equipment; and participating in and supporting safety committee activities. DISCLAIMER The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel in this position. This job description is subject to change as the needs and requirements of the position changes. FIND YOUR REWARDING CAREER WITH US! Personal Growth Opportunities ~ Meaningful and Challenging Work ~ Public Service Community Spirit ~ Training and Development 2023-2024 Benefit Guide (PDF) Health Excellent medical, dental and vision insurance. Telemedicine available through BlueCare Anywhere for general medical and behavioral health. Flexible spending (FSA) or health savings accounts (HSA). Employer contribution to HSA equivalent to 50% of plan-year deductible. This is currently $750 for Single Coverage and $1,500 for Family Coverage. Employer-paid group basic life insurance coverage for employee and dependents on medical plan. Supplemental group insurance and third-party options available. Virgin Pulse, our comprehensive well-being platform designed to push you towardsgood health in mind, body and spirit. Participation incentives with up to $300 redeemable annually. Work/Life support services through the SupportLincEmployee Assistance Program (EAP). Six free counseling visits annually. Leave 12 paid holidays , including a floating birthday holiday each year. 16-35 paid vacation days per year. 6.15 hrs. 1-5 years; 7.69 hrs. 5-10 yrs.; 9.23 hrs. 10-15 yrs.; 10.77 hrs. 15+ yrs. Shift fire personnel accrue leave at 1/3 more per pay period. 3.69 sick hrs per pay period (approx. 9-12 sick days per year). Shift fire personnel accrue leave at 1/3 more per pay period. Part-time/seasonal employees earn 1 hours of sick time for every 30 hours worked. Other leave types available, including: 10 hours of Volunteer Time Off (VTO). Up to 5 days for bereavement. Jury Duty. Military Training, and more. Leave donation program. Financial Tuition reimbursement up to $4,500 annually. Shift differential pay (2nd & 3rd shift). Bonus Programs. Skill-based, Certification & Bilingual Pay. Clothing Allowance for Uniformed Personnel. Recognition & Appreciation Quarterly Performance Conversations (TrakStar). Mission, Vision, Values (MVV) Excellence Awards. Safety Awards. Service Awards at 5, 10, 15, 20+ years of service. Biannual All-Employee BBQ Lunch. Annual Employee Pool Party. Retirement City matching to AZ State Retirement System & Long Term Disability (ASRS). Additional retirement solutions available through optional third-party on pre-tax basis, including457-deferred compensation and Roth IRA. Closing Date/Time: 4/25/2024 5:00 PM Arizona
SOUTH ORANGE COUNTY COMMUNITY COLLEGE DISTRICT (SOCCC)
Mission Viejo, California, United States
Title: Administrative Assistant Job Category: CSEA Job Opening Date: April 03, 2024 Job Closing Date: Location: Saddleback College Work Location: Mission Viejo, CA Department: Financial Aid Pay Grade, for more information click on this link: https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules Pay Rate Type: Monthly Work Days: Monday - Friday Work Hours: 8:00am - 5:00pm (Schedule and Shift are subject to change in accordance with the departments needs.) Hours Per Week: 40 Percentage of Employment: 100% Months of Employment: 12 Salary: Starting at $4,880 per month Required Documents: Resume and Cover Letter | Optional document: Transcripts Job Description: C.S.E.A. Classified Bargaining Unit Salary Range 121 Initial Screening date : 04/16/2024 Required Document: Resume and Cover Letter Optional Document: Transcripts Applications missing the required documents will not be considered. Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. SUMMARY DESCRIPTION Under general supervision from the assigned administrator of record of a single-function program of moderate size, staff, budget, and complexity or the Dean of a large instructional, business, or student services program, performs general administrative, secretarial, and clerical assistance duties in support of assigned program and administrative, academic, and classified staff, students, and the public; OR may serve as secondary administrative support for a larger business, instructional, or student services division such as an instructional division office. May receive technical training and work direction from an academic bargaining unit program supervisor, an executive assistant, or a higher-level administrative assistant. DISTINGUISHING CHARACTERISTICS This classification is distinguished from other levels of the Administrative Assistant series in that the Administrative Assistant is the intermediate-level classification of the series. Incumbents are assigned to perform a wide range of administrative support, secretarial, and clerical duties independently for a single-function program area or to provide secondary support to a large/complex business, instructional, or student services program. Incumbents at this level typically receive instruction or assistance only as new or unusual situations arise, and should be aware of the operating procedures and policies of the work unit upon completion of the probationary period. REPRESENTATIVE DUTIES The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Perform secretarial and administrative support duties for assigned administrator; relieve assigned administrator and other staff of a variety of clerical, technical, and administrative details. Perform administrative support duties to assist the administrator in meeting reporting requirements, functional responsibilities, and research objectives; coordinate the office work of the administrator; develop schedules related to division/department activities and services; review, update, and inform the administrator and others of essential timelines; coordinate the flow of activities through the office in relation to priorities and schedules; assure the timely completion of work in accordance with established policies, procedures, and standards. Utilize electronic technology to correspond with others and to maintain assigned calendars, schedules, and appointments; coordinate and arrange meetings; coordinate activities with other divisions and departments. Facilitate communications between assigned supervisor, other administrators, students, academic and classified staff, other offices, educational institutions, public agencies, and the general public; interact and relay information, questions, and decisions regarding administrator's area of assignment; prepare preliminary responses to correspondence for administrator's approval. Provide staff support to standing and ad hoc committees and other groups as assigned; attend meetings and take notes or record proceedings; prepare and distribute agendas, background materials, and minutes as appropriate. Assist supervisor in budget administration; track budget activity and resolve budget issues and problems; process and prepare time sheets for signature; post, monitor, and track invoices and other expenditures; process budget/expense transfers; prepare purchase requisitions, check requests, independent contracts, and claims for reimbursement of special funds related to assignment. Order office supplies and materials as directed; assure their timely receipt and storage; assure proper functioning of office equipment. Answer telephones and respond to routine questions and requests for information from administrative, management, academic, and/or classified staff and the general public; communicate information in person or by telephone where judgment, knowledge, and interpretation of policies and procedures are necessary. Train and provide work direction to assigned student workers, clerical assistants, and other staff as assigned. Establish and maintain complex, interrelated filing systems including confidential files; collect, compile, and record narrative, statistical, and financial data and other information; research and verify information as requested. Type, format, proofread, duplicate, and distribute a wide variety of correspondence, reports, notices, schedules, lists, forms, and other materials according to established procedures, policies, and standards; type from rough draft, verbal instructions, or transcribing machine recordings; compose correspondence related to area of assignment. Receive mail and identify and refer matters to the administrator in order of priority. Utilize various computer applications and software packages; maintain and generate reports from a database or network system. Operate office equipment including computer equipment, typewriter, calculator, copier, and facsimile machine. When assigned to an instructional division: may assist in the development of the schedule of classes; may participate in the process for the development of new courses/curriculum and/or program offerings and assist in keeping current programs up-to-date; may assist in coordinating the use of facilities assigned to the division; may assist with the process to audit and facilitate submission of grades and attendance records in accordance with guidelines and time schedules to meet established deadlines. Perform related duties as required. QUALIFICATIONS The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of: Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Principles, practices, and procedures of business letter writing. Principles and practices used to establish and maintain files and information retrieval systems. Principles, practices and procedures of fiscal, statistical, and administrative record keeping. Principles and techniques used in public relations including methods and techniques of proper receptionist and telephone etiquette. Basic mathematical concepts. Basic research methods and techniques. Work organization and basic office management principles and practices. English usage, grammar, spelling, punctuation, and vocabulary. Ability to: Learn and understand the organization and operation of the assigned division and/or department as necessary to assume assigned responsibilities. Learn, understand, interpret, and apply administrative and office policies and procedures as well as pertinent laws, regulations, and ordinances. Perform a range of administrative, secretarial, and clerical duties involving the use of independent judgment and personal initiative. Compile information and write reports, business correspondence, and procedure manuals using correct English usage, grammar, spelling, punctuation and vocabulary. Respond to requests and inquiries from students, staff, or the public; effectively present information in person or on the telephone to students, staff, or the public. Use sound judgment in recognizing scope of authority. Exercise good judgment and discretion in analyzing and resolving confidential, difficult, and sensitive situations. Type or enter data at a speed necessary for successful job performance. Take and transcribe dictation, if required by the position, at a speed necessary for successful job performance. Research, compile, analyze, and interpret data. Prepare a variety of clear and concise administrative and financial records. Implement and maintain filing systems. Independently compose and prepare routine correspondence and memoranda. Train and provide work direction to others. Establish, review, and revise office work priorities. Plan and organize work to meet schedules and changing deadlines. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Adapt to changing technologies and learn functionality of new equipment and systems. Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person. Work effectively with minimal supervision. Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. EDUCATION AND EXPERIENCE GUIDELINES Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education/Training: Equivalent to the completion of the twelfth grade supplemented by college-level coursework or specialized training in business administration, secretarial science, or a related field. Experience: Two years of increasingly responsible secretarial and clerical experience preferably in an administrative office of a public agency or in an educational environment. License or Certificate: A valid California driver's license and proof of insurability may be required for some positions to drive a District or personal vehicle to attend meetings or pick up/deliver documents or other materials. PHYSICAL DEMANDS AND WORKING ENVIRONMENT The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard office setting. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with students, academic and classified staff, and others. At least minimal environmental controls are in place to assure health and comfort. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information; and to occasionally travel to other offices or locations to attend meetings or to pick up or deliver materials. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction. SPECIAL COVID-19 NOTICE: Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work. Thank you for your continued interest in working at the SOCCCD. The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. More information can be found on our District website by visiting https://www.socccd.edu/communications/covid-19-information . NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. SOCCCD will not sponsor any visa applications. PLEASE NOTE: A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status. Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS DISABILITY ACCOMODATIONS: If you require special accommodations in the application and/or selection process, please notify District Human Resources at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu. ATTENDANCE REQUIREMENT: Report to work on a regular and consistent basis, as scheduled, to assigned job. CAMPUS CRIME AND SAFETY AWARENESS: Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in the District Human Resources office upon request. DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY (EEO): The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds. Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion. SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER Important: You must complete your application for a posting by 11:59 p.m. , Pacific Standard Time, by the deadline, along with any required documents , in order to be considered for the position. Applicants must complete all fields/sections on the application. Do not type "See Resume" or leave any fields blank. Applicants must enter their work experience, education, etc. on the District application. Applications reflecting "See Resume" will be considered incomplete and will not be considered for recruitment.
Apr 04, 2024
Full Time
Title: Administrative Assistant Job Category: CSEA Job Opening Date: April 03, 2024 Job Closing Date: Location: Saddleback College Work Location: Mission Viejo, CA Department: Financial Aid Pay Grade, for more information click on this link: https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules Pay Rate Type: Monthly Work Days: Monday - Friday Work Hours: 8:00am - 5:00pm (Schedule and Shift are subject to change in accordance with the departments needs.) Hours Per Week: 40 Percentage of Employment: 100% Months of Employment: 12 Salary: Starting at $4,880 per month Required Documents: Resume and Cover Letter | Optional document: Transcripts Job Description: C.S.E.A. Classified Bargaining Unit Salary Range 121 Initial Screening date : 04/16/2024 Required Document: Resume and Cover Letter Optional Document: Transcripts Applications missing the required documents will not be considered. Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. SUMMARY DESCRIPTION Under general supervision from the assigned administrator of record of a single-function program of moderate size, staff, budget, and complexity or the Dean of a large instructional, business, or student services program, performs general administrative, secretarial, and clerical assistance duties in support of assigned program and administrative, academic, and classified staff, students, and the public; OR may serve as secondary administrative support for a larger business, instructional, or student services division such as an instructional division office. May receive technical training and work direction from an academic bargaining unit program supervisor, an executive assistant, or a higher-level administrative assistant. DISTINGUISHING CHARACTERISTICS This classification is distinguished from other levels of the Administrative Assistant series in that the Administrative Assistant is the intermediate-level classification of the series. Incumbents are assigned to perform a wide range of administrative support, secretarial, and clerical duties independently for a single-function program area or to provide secondary support to a large/complex business, instructional, or student services program. Incumbents at this level typically receive instruction or assistance only as new or unusual situations arise, and should be aware of the operating procedures and policies of the work unit upon completion of the probationary period. REPRESENTATIVE DUTIES The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Perform secretarial and administrative support duties for assigned administrator; relieve assigned administrator and other staff of a variety of clerical, technical, and administrative details. Perform administrative support duties to assist the administrator in meeting reporting requirements, functional responsibilities, and research objectives; coordinate the office work of the administrator; develop schedules related to division/department activities and services; review, update, and inform the administrator and others of essential timelines; coordinate the flow of activities through the office in relation to priorities and schedules; assure the timely completion of work in accordance with established policies, procedures, and standards. Utilize electronic technology to correspond with others and to maintain assigned calendars, schedules, and appointments; coordinate and arrange meetings; coordinate activities with other divisions and departments. Facilitate communications between assigned supervisor, other administrators, students, academic and classified staff, other offices, educational institutions, public agencies, and the general public; interact and relay information, questions, and decisions regarding administrator's area of assignment; prepare preliminary responses to correspondence for administrator's approval. Provide staff support to standing and ad hoc committees and other groups as assigned; attend meetings and take notes or record proceedings; prepare and distribute agendas, background materials, and minutes as appropriate. Assist supervisor in budget administration; track budget activity and resolve budget issues and problems; process and prepare time sheets for signature; post, monitor, and track invoices and other expenditures; process budget/expense transfers; prepare purchase requisitions, check requests, independent contracts, and claims for reimbursement of special funds related to assignment. Order office supplies and materials as directed; assure their timely receipt and storage; assure proper functioning of office equipment. Answer telephones and respond to routine questions and requests for information from administrative, management, academic, and/or classified staff and the general public; communicate information in person or by telephone where judgment, knowledge, and interpretation of policies and procedures are necessary. Train and provide work direction to assigned student workers, clerical assistants, and other staff as assigned. Establish and maintain complex, interrelated filing systems including confidential files; collect, compile, and record narrative, statistical, and financial data and other information; research and verify information as requested. Type, format, proofread, duplicate, and distribute a wide variety of correspondence, reports, notices, schedules, lists, forms, and other materials according to established procedures, policies, and standards; type from rough draft, verbal instructions, or transcribing machine recordings; compose correspondence related to area of assignment. Receive mail and identify and refer matters to the administrator in order of priority. Utilize various computer applications and software packages; maintain and generate reports from a database or network system. Operate office equipment including computer equipment, typewriter, calculator, copier, and facsimile machine. When assigned to an instructional division: may assist in the development of the schedule of classes; may participate in the process for the development of new courses/curriculum and/or program offerings and assist in keeping current programs up-to-date; may assist in coordinating the use of facilities assigned to the division; may assist with the process to audit and facilitate submission of grades and attendance records in accordance with guidelines and time schedules to meet established deadlines. Perform related duties as required. QUALIFICATIONS The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of: Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Principles, practices, and procedures of business letter writing. Principles and practices used to establish and maintain files and information retrieval systems. Principles, practices and procedures of fiscal, statistical, and administrative record keeping. Principles and techniques used in public relations including methods and techniques of proper receptionist and telephone etiquette. Basic mathematical concepts. Basic research methods and techniques. Work organization and basic office management principles and practices. English usage, grammar, spelling, punctuation, and vocabulary. Ability to: Learn and understand the organization and operation of the assigned division and/or department as necessary to assume assigned responsibilities. Learn, understand, interpret, and apply administrative and office policies and procedures as well as pertinent laws, regulations, and ordinances. Perform a range of administrative, secretarial, and clerical duties involving the use of independent judgment and personal initiative. Compile information and write reports, business correspondence, and procedure manuals using correct English usage, grammar, spelling, punctuation and vocabulary. Respond to requests and inquiries from students, staff, or the public; effectively present information in person or on the telephone to students, staff, or the public. Use sound judgment in recognizing scope of authority. Exercise good judgment and discretion in analyzing and resolving confidential, difficult, and sensitive situations. Type or enter data at a speed necessary for successful job performance. Take and transcribe dictation, if required by the position, at a speed necessary for successful job performance. Research, compile, analyze, and interpret data. Prepare a variety of clear and concise administrative and financial records. Implement and maintain filing systems. Independently compose and prepare routine correspondence and memoranda. Train and provide work direction to others. Establish, review, and revise office work priorities. Plan and organize work to meet schedules and changing deadlines. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Adapt to changing technologies and learn functionality of new equipment and systems. Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person. Work effectively with minimal supervision. Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. EDUCATION AND EXPERIENCE GUIDELINES Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education/Training: Equivalent to the completion of the twelfth grade supplemented by college-level coursework or specialized training in business administration, secretarial science, or a related field. Experience: Two years of increasingly responsible secretarial and clerical experience preferably in an administrative office of a public agency or in an educational environment. License or Certificate: A valid California driver's license and proof of insurability may be required for some positions to drive a District or personal vehicle to attend meetings or pick up/deliver documents or other materials. PHYSICAL DEMANDS AND WORKING ENVIRONMENT The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard office setting. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with students, academic and classified staff, and others. At least minimal environmental controls are in place to assure health and comfort. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information; and to occasionally travel to other offices or locations to attend meetings or to pick up or deliver materials. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction. SPECIAL COVID-19 NOTICE: Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work. Thank you for your continued interest in working at the SOCCCD. The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. More information can be found on our District website by visiting https://www.socccd.edu/communications/covid-19-information . NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. SOCCCD will not sponsor any visa applications. PLEASE NOTE: A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status. Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS DISABILITY ACCOMODATIONS: If you require special accommodations in the application and/or selection process, please notify District Human Resources at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu. ATTENDANCE REQUIREMENT: Report to work on a regular and consistent basis, as scheduled, to assigned job. CAMPUS CRIME AND SAFETY AWARENESS: Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in the District Human Resources office upon request. DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY (EEO): The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds. Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion. SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER Important: You must complete your application for a posting by 11:59 p.m. , Pacific Standard Time, by the deadline, along with any required documents , in order to be considered for the position. Applicants must complete all fields/sections on the application. Do not type "See Resume" or leave any fields blank. Applicants must enter their work experience, education, etc. on the District application. Applications reflecting "See Resume" will be considered incomplete and will not be considered for recruitment.
SOUTH ORANGE COUNTY COMMUNITY COLLEGE DISTRICT (SOCCC)
Mission Viejo, California, United States
Title: Administrative Assistant Job Category: CSEA Job Opening Date: March 27, 2024 Job Closing Date: Location: District Services Work Location: Mission Viejo, CA Department: Purchasing and Contracts Pay Grade, for more information click on this link: https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules Pay Rate Type: Monthly Work Days: Monday - Friday Work Hours: 8:00am - 5:00pm (Schedule and Shift are subject to change in accordance with the departments needs.) Hours Per Week: 40 Percentage of Employment: 100% Months of Employment: 12 Months Salary: Starting at $4,880 per month Required Documents: Resume and Cover Letter Job Description: C.S.E.A. Classified Bargaining Unit Salary Range 121 Initial Screening Date: April 18, 2024 Required Documents: Resume and Cover Letter Applications missing the required documents will not be considered. Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. SUMMARY DESCRIPTION Under general supervision from the assigned administrator of record of a single-function program of moderate size, staff, budget, and complexity or the Dean of a large instructional, business, or student services program, performs general administrative, secretarial, and clerical assistance duties in support of assigned program and administrative, academic, and classified staff, students, and the public; OR may serve as secondary administrative support for a larger business, instructional, or student services division such as an instructional division office. May receive technical training and work direction from an academic bargaining unit program supervisor, an executive assistant, or a higher-level administrative assistant. DISTINGUISHING CHARACTERISTICS This classification is distinguished from other levels of the Administrative Assistant series in that the Administrative Assistant is the intermediate-level classification of the series. Incumbents are assigned to perform a wide range of administrative support, secretarial, and clerical duties independently for a single-function program area or to provide secondary support to a large/complex business, instructional, or student services program. Incumbents at this level typically receive instruction or assistance only as new or unusual situations arise, and should be aware of the operating procedures and policies of the work unit upon completion of the probationary period. REPRESENTATIVE DUTIES The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Perform secretarial and administrative support duties for assigned administrator; relieve assigned administrator and other staff of a variety of clerical, technical, and administrative details. Perform administrative support duties to assist the administrator in meeting reporting requirements, functional responsibilities, and research objectives; coordinate the office work of the administrator; develop schedules related to division/department activities and services; review, update, and inform the administrator and others of essential timelines; coordinate the flow of activities through the office in relation to priorities and schedules; assure the timely completion of work in accordance with established policies, procedures, and standards. Utilize electronic technology to correspond with others and to maintain assigned calendars, schedules, and appointments; coordinate and arrange meetings; coordinate activities with other divisions and departments. Facilitate communications between assigned supervisor, other administrators, students, academic and classified staff, other offices, educational institutions, public agencies, and the general public; interact and relay information, questions, and decisions regarding administrator's area of assignment; prepare preliminary responses to correspondence for administrator's approval. Provide staff support to standing and ad hoc committees and other groups as assigned; attend meetings and take notes or record proceedings; prepare and distribute agendas, background materials, and minutes as appropriate. Assist supervisor in budget administration; track budget activity and resolve budget issues and problems; process and prepare time sheets for signature; post, monitor, and track invoices and other expenditures; process budget/expense transfers; prepare purchase requisitions, check requests, independent contracts, and claims for reimbursement of special funds related to assignment. Order office supplies and materials as directed; assure their timely receipt and storage; assure proper functioning of office equipment. Answer telephones and respond to routine questions and requests for information from administrative, management, academic, and/or classified staff and the general public; communicate information in person or by telephone where judgment, knowledge, and interpretation of policies and procedures are necessary. Train and provide work direction to assigned student workers, clerical assistants, and other staff as assigned. Establish and maintain complex, interrelated filing systems including confidential files; collect, compile, and record narrative, statistical, and financial data and other information; research and verify information as requested. Type, format, proofread, duplicate, and distribute a wide variety of correspondence, reports, notices, schedules, lists, forms, and other materials according to established procedures, policies, and standards; type from rough draft, verbal instructions, or transcribing machine recordings; compose correspondence related to area of assignment. Receive mail and identify and refer matters to the administrator in order of priority. Utilize various computer applications and software packages; maintain and generate reports from a database or network system. Operate office equipment including computer equipment, typewriter, calculator, copier, and facsimile machine. When assigned to an instructional division: may assist in the development of the schedule of classes; may participate in the process for the development of new courses/curriculum and/or program offerings and assist in keeping current programs up-to-date; may assist in coordinating the use of facilities assigned to the division; may assist with the process to audit and facilitate submission of grades and attendance records in accordance with guidelines and time schedules to meet established deadlines. Perform related duties as required. QUALIFICATIONS The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of: Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Principles, practices, and procedures of business letter writing. Principles and practices used to establish and maintain files and information retrieval systems. Principles, practices and procedures of fiscal, statistical, and administrative record keeping. Principles and techniques used in public relations including methods and techniques of proper receptionist and telephone etiquette. Basic mathematical concepts. Basic research methods and techniques. Work organization and basic office management principles and practices. English usage, grammar, spelling, punctuation, and vocabulary. Ability to: Learn and understand the organization and operation of the assigned division and/or department as necessary to assume assigned responsibilities. Learn, understand, interpret, and apply administrative and office policies and procedures as well as pertinent laws, regulations, and ordinances. Perform a range of administrative, secretarial, and clerical duties involving the use of independent judgment and personal initiative. Compile information and write reports, business correspondence, and procedure manuals using correct English usage, grammar, spelling, punctuation and vocabulary. Respond to requests and inquiries from students, staff, or the public; effectively present information in person or on the telephone to students, staff, or the public. Use sound judgment in recognizing scope of authority. Exercise good judgment and discretion in analyzing and resolving confidential, difficult, and sensitive situations. Type or enter data at a speed necessary for successful job performance. Take and transcribe dictation, if required by the position, at a speed necessary for successful job performance. Research, compile, analyze, and interpret data. Prepare a variety of clear and concise administrative and financial records. Implement and maintain filing systems. Independently compose and prepare routine correspondence and memoranda. Train and provide work direction to others. Establish, review, and revise office work priorities. Plan and organize work to meet schedules and changing deadlines. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Adapt to changing technologies and learn functionality of new equipment and systems. Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person. Work effectively with minimal supervision. Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. EDUCATION AND EXPERIENCE GUIDELINES Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education/Training: Equivalent to the completion of the twelfth grade supplemented by college-level coursework or specialized training in business administration, secretarial science, or a related field. Experience: Two years of increasingly responsible secretarial and clerical experience preferably in an administrative office of a public agency or in an educational environment. License or Certificate: A valid California driver's license and proof of insurability may be required for some positions to drive a District or personal vehicle to attend meetings or pick up/deliver documents or other materials. PHYSICAL DEMANDS AND WORKING ENVIRONMENT The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard office setting. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with students, academic and classified staff, and others. At least minimal environmental controls are in place to assure health and comfort. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information; and to occasionally travel to other offices or locations to attend meetings or to pick up or deliver materials. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction. SPECIAL COVID-19 NOTICE: Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work. Thank you for your continued interest in working at the SOCCCD. The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. More information can be found on our District website by visiting https://www.socccd.edu/communications/covid-19-information . NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. SOCCCD will not sponsor any visa applications. PLEASE NOTE: A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status. Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS DISABILITY ACCOMODATIONS: If you require special accommodations in the application and/or selection process, please notify District Human Resources at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu. ATTENDANCE REQUIREMENT: Report to work on a regular and consistent basis, as scheduled, to assigned job. CAMPUS CRIME AND SAFETY AWARENESS: Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in the District Human Resources office upon request. DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY (EEO): The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds. Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion. SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER Important: You must complete your application for a posting by 11:59 p.m. , Pacific Standard Time, by the deadline, along with any required documents , in order to be considered for the position. Applicants must complete all fields/sections on the application. Do not type "See Resume" or leave any fields blank. Applicants must enter their work experience, education, etc. on the District application. Applications reflecting "See Resume" will be considered incomplete and will not be considered for recruitment.
Mar 28, 2024
Full Time
Title: Administrative Assistant Job Category: CSEA Job Opening Date: March 27, 2024 Job Closing Date: Location: District Services Work Location: Mission Viejo, CA Department: Purchasing and Contracts Pay Grade, for more information click on this link: https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules Pay Rate Type: Monthly Work Days: Monday - Friday Work Hours: 8:00am - 5:00pm (Schedule and Shift are subject to change in accordance with the departments needs.) Hours Per Week: 40 Percentage of Employment: 100% Months of Employment: 12 Months Salary: Starting at $4,880 per month Required Documents: Resume and Cover Letter Job Description: C.S.E.A. Classified Bargaining Unit Salary Range 121 Initial Screening Date: April 18, 2024 Required Documents: Resume and Cover Letter Applications missing the required documents will not be considered. Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. SUMMARY DESCRIPTION Under general supervision from the assigned administrator of record of a single-function program of moderate size, staff, budget, and complexity or the Dean of a large instructional, business, or student services program, performs general administrative, secretarial, and clerical assistance duties in support of assigned program and administrative, academic, and classified staff, students, and the public; OR may serve as secondary administrative support for a larger business, instructional, or student services division such as an instructional division office. May receive technical training and work direction from an academic bargaining unit program supervisor, an executive assistant, or a higher-level administrative assistant. DISTINGUISHING CHARACTERISTICS This classification is distinguished from other levels of the Administrative Assistant series in that the Administrative Assistant is the intermediate-level classification of the series. Incumbents are assigned to perform a wide range of administrative support, secretarial, and clerical duties independently for a single-function program area or to provide secondary support to a large/complex business, instructional, or student services program. Incumbents at this level typically receive instruction or assistance only as new or unusual situations arise, and should be aware of the operating procedures and policies of the work unit upon completion of the probationary period. REPRESENTATIVE DUTIES The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Perform secretarial and administrative support duties for assigned administrator; relieve assigned administrator and other staff of a variety of clerical, technical, and administrative details. Perform administrative support duties to assist the administrator in meeting reporting requirements, functional responsibilities, and research objectives; coordinate the office work of the administrator; develop schedules related to division/department activities and services; review, update, and inform the administrator and others of essential timelines; coordinate the flow of activities through the office in relation to priorities and schedules; assure the timely completion of work in accordance with established policies, procedures, and standards. Utilize electronic technology to correspond with others and to maintain assigned calendars, schedules, and appointments; coordinate and arrange meetings; coordinate activities with other divisions and departments. Facilitate communications between assigned supervisor, other administrators, students, academic and classified staff, other offices, educational institutions, public agencies, and the general public; interact and relay information, questions, and decisions regarding administrator's area of assignment; prepare preliminary responses to correspondence for administrator's approval. Provide staff support to standing and ad hoc committees and other groups as assigned; attend meetings and take notes or record proceedings; prepare and distribute agendas, background materials, and minutes as appropriate. Assist supervisor in budget administration; track budget activity and resolve budget issues and problems; process and prepare time sheets for signature; post, monitor, and track invoices and other expenditures; process budget/expense transfers; prepare purchase requisitions, check requests, independent contracts, and claims for reimbursement of special funds related to assignment. Order office supplies and materials as directed; assure their timely receipt and storage; assure proper functioning of office equipment. Answer telephones and respond to routine questions and requests for information from administrative, management, academic, and/or classified staff and the general public; communicate information in person or by telephone where judgment, knowledge, and interpretation of policies and procedures are necessary. Train and provide work direction to assigned student workers, clerical assistants, and other staff as assigned. Establish and maintain complex, interrelated filing systems including confidential files; collect, compile, and record narrative, statistical, and financial data and other information; research and verify information as requested. Type, format, proofread, duplicate, and distribute a wide variety of correspondence, reports, notices, schedules, lists, forms, and other materials according to established procedures, policies, and standards; type from rough draft, verbal instructions, or transcribing machine recordings; compose correspondence related to area of assignment. Receive mail and identify and refer matters to the administrator in order of priority. Utilize various computer applications and software packages; maintain and generate reports from a database or network system. Operate office equipment including computer equipment, typewriter, calculator, copier, and facsimile machine. When assigned to an instructional division: may assist in the development of the schedule of classes; may participate in the process for the development of new courses/curriculum and/or program offerings and assist in keeping current programs up-to-date; may assist in coordinating the use of facilities assigned to the division; may assist with the process to audit and facilitate submission of grades and attendance records in accordance with guidelines and time schedules to meet established deadlines. Perform related duties as required. QUALIFICATIONS The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of: Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Principles, practices, and procedures of business letter writing. Principles and practices used to establish and maintain files and information retrieval systems. Principles, practices and procedures of fiscal, statistical, and administrative record keeping. Principles and techniques used in public relations including methods and techniques of proper receptionist and telephone etiquette. Basic mathematical concepts. Basic research methods and techniques. Work organization and basic office management principles and practices. English usage, grammar, spelling, punctuation, and vocabulary. Ability to: Learn and understand the organization and operation of the assigned division and/or department as necessary to assume assigned responsibilities. Learn, understand, interpret, and apply administrative and office policies and procedures as well as pertinent laws, regulations, and ordinances. Perform a range of administrative, secretarial, and clerical duties involving the use of independent judgment and personal initiative. Compile information and write reports, business correspondence, and procedure manuals using correct English usage, grammar, spelling, punctuation and vocabulary. Respond to requests and inquiries from students, staff, or the public; effectively present information in person or on the telephone to students, staff, or the public. Use sound judgment in recognizing scope of authority. Exercise good judgment and discretion in analyzing and resolving confidential, difficult, and sensitive situations. Type or enter data at a speed necessary for successful job performance. Take and transcribe dictation, if required by the position, at a speed necessary for successful job performance. Research, compile, analyze, and interpret data. Prepare a variety of clear and concise administrative and financial records. Implement and maintain filing systems. Independently compose and prepare routine correspondence and memoranda. Train and provide work direction to others. Establish, review, and revise office work priorities. Plan and organize work to meet schedules and changing deadlines. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Adapt to changing technologies and learn functionality of new equipment and systems. Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person. Work effectively with minimal supervision. Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. EDUCATION AND EXPERIENCE GUIDELINES Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education/Training: Equivalent to the completion of the twelfth grade supplemented by college-level coursework or specialized training in business administration, secretarial science, or a related field. Experience: Two years of increasingly responsible secretarial and clerical experience preferably in an administrative office of a public agency or in an educational environment. License or Certificate: A valid California driver's license and proof of insurability may be required for some positions to drive a District or personal vehicle to attend meetings or pick up/deliver documents or other materials. PHYSICAL DEMANDS AND WORKING ENVIRONMENT The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard office setting. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with students, academic and classified staff, and others. At least minimal environmental controls are in place to assure health and comfort. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information; and to occasionally travel to other offices or locations to attend meetings or to pick up or deliver materials. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction. SPECIAL COVID-19 NOTICE: Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work. Thank you for your continued interest in working at the SOCCCD. The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. More information can be found on our District website by visiting https://www.socccd.edu/communications/covid-19-information . NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. SOCCCD will not sponsor any visa applications. PLEASE NOTE: A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status. Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS DISABILITY ACCOMODATIONS: If you require special accommodations in the application and/or selection process, please notify District Human Resources at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu. ATTENDANCE REQUIREMENT: Report to work on a regular and consistent basis, as scheduled, to assigned job. CAMPUS CRIME AND SAFETY AWARENESS: Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in the District Human Resources office upon request. DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY (EEO): The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds. Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion. SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER Important: You must complete your application for a posting by 11:59 p.m. , Pacific Standard Time, by the deadline, along with any required documents , in order to be considered for the position. Applicants must complete all fields/sections on the application. Do not type "See Resume" or leave any fields blank. Applicants must enter their work experience, education, etc. on the District application. Applications reflecting "See Resume" will be considered incomplete and will not be considered for recruitment.
LOS ANGELES COUNTY
Los Angeles, California, United States
Position/Program Information EXAM NUMBER: Y1409C First Day of Filing: January 17, 2024, at 8:00 a.m. (PT) - Until needs of the department are met and is subject to closure without prior notice. TYPE OF RECRUITMENT: OPEN COMPETITIVE JOB OPPORTUNITY NO OUT-OF-CLASS EXPERIENCE OR WITHHOLDS ARE ALLOWED FOR THIS EXAMINATION. Correctional Health Services - 20% Recruitment and Retention Bonus The County of Los Angeles is currently offering up to a 20% bonus for full-time Health Information Management Supervisor positions hired by Correctional Health Services and working on-site in a designated facility to meet critical healthcare needs for the uniquely underserved jail population. ABOUT LOS ANGELES COUNTY DEPARTMENT OF HEALTH SERVICES The Los Angeles County Department of Health Services (DHS) is the second largest municipal health system in the nation. Through its integrated system of 25 health centers and four hospitals - and expanded network of community partner clinics - DHS annually provides direct care for 600,000 unique patients, employs over 23,000 staff, and has an annual budget of over $6.9 billion. For additional information regarding DHS please visit www.dhs.lacounty.gov . Through academic affiliations with the University of California, Los Angeles (UCLA), the University of Southern California (USC), and the Charles R. Drew University of Medicine and Sciences (CDU), DHS hospitals are training sites for physicians completing their Graduate Medical Education in nearly every medical specialty and subspecialty. In addition to its direct clinical services, DHS also runs the Emergency Medical Services (EMS) Agency and the County's 911 emergency response system, as well as Housing for Health and the Office of Diversion and Re-entry, each with a critical role in connecting vulnerable populations, including those released from correctional and institutional settings to supportive housing. MISSION: To advance the health of our patients and our communities by providing extraordinary care. DEFINITION: Supervises and participates in the work of a group of technical staff engaged in coding and auditing patient medical records in a County medical facility. Essential Job Functions Provides oversight and supervision of Release of Information (ROI) team including training, performance management and workflow. Conduct staff meetings, ensure staff development as well as provide orientation and training. Responsible for developing and providing training for all new staff as well as process improvement training for current staff. Prepares and conducts performance reviews for staff with review by the department leadership. Keeps Health Information leadership informed on staff performance and helps to identify training opportunities. Provides feedback and makes recommendations for commendations, performance reviews and progressive disciplinary actions. Identifies and evaluates areas that may need improvement and works with leadership to develop and implement solutions that will streamline processes and improve workflows. Serves as a liaison for all audits. Submits specific audits to the Compliance department to get approval. Input all audit requests into tracking system and prepares records. Works with tight deadlines while dealing directly with audit entities, both private and government, on billing and payment. Administers all chart reviews by meeting patients and/or attorneys in person at a clinic site to review records with them. Works closely with Legal, Compliance, Risk and Information Technology on Health Information Management (HIM) operations system and legal issues. Responsible for dealing with escalating situations by communicating with attorneys, law enforcement, auditors, and insurance company representatives as well as a variety of other professionals. Diffusing situations by expediting their requests, answering questions and educating on processes. Prepares biweekly reports to HIM Leaderships by utilizing the ROI module, works queues and reports in established systems. Creates reports within system that show incoming and outgoing volumes for all requestor types. Provides reports to management and monitors activity. Takes action as necessary by adjusting staff and managing workflow proactively avoiding instances of overtime. Manages the daily workload by making sure work queues in established systems are maintained and completed in a timely manner. Keeps up to date on HIPAA, STATE requirements and compliance rules to serve as a subject matter expert. Trains staff and keep them up to date. Completes online incident reporting when breeches occur and submits for leadership review. Reviews breech details and develops solutions to prevent further breeches and makes recommendations for improvement to management. Prevents possible breeches by maintaining quality assurance (QA) for the department. Follows protocol for QA for all ROI requests and hold employees accountable for high quality. Responsible for meeting quality goals monthly. Responsible for supporting accuracy and timeliness of all chart analysis and re-analysis tasks and notification steps for the Physician Suspension cycle. Ensures email delivery of notifications, pre-suspension warnings, and final suspension selection to physicians, their clinical department, hospital leadership. Monitors and ensures daily tracking and follow-up by staff to obtain all pending reports required to complete coding and billing of cases for timely hospital reimbursement and facility quality of care reporting. Ensures physician satisfaction regarding chart completion activities by making certain that prompt and appropriate guidance and assistance is provided by HIM subordinate staff. Functions as resource and support center for issues pertaining to electronic record entries, dictations, corrections, additions, and completion to obtain regulatory compliance. Responsible for performing quality reviews of medical records to assess regulatory compliance with completeness of data and information, timeliness, accuracy, and authentication requirements. Follows through until correction and/or completion processes are completed. Maintains necessary documentation to identify errors and substantiate correction. Monitors performance of transcription service including resolution of issues preventing the interface of documents into the electronic medical record. Maintains liaison with the HIM-EHR team and leadership to review, correct, and improve record deficiency workflows and reports. Provides orientation to incoming residents and house staff, and new attending physicians on record completion requirements. Works closely with the enterprise Master Patient Index (EMPI) team, and with Patient Registration/Admitting, and Patient Financial Services (PFS) to identify and help resolve issues arising from inaccurate patient data. Generates weekly and end of month reports to track productivity and statistically relevant data. Performs analysis upon the statistical data to engage process improvement and increase efficiency. Maintains, updates, and validates statistical data for incomplete records, quality reviews, and for data submission to various State disease registries as needed. Assists with the development of policies and procedures related to release of information, medical record data and documentation integrity and data management, including standards, usage, operations, documentation, training, interfaces, security, and integrity. Participates in projects and meetings as required in order to address ROI, chart completion and data integrity issues. Actively fosters staff development, including training and re-training as needed. Has regular one-on-one meetings with employees. Holds Unit meetings as necessary. Maintains and coordinates adequate scheduling and staffing to support operational needs. Performs other pertinent duties as assigned by HIM Leadership. Requirements SELECTION REQUIREMENTS: Option I: Registered Health Information Technician (RHIT) certification by the American Health Information Management Association (AHIMA), and three (3) years of technical health information* experience, including medical records coding. One (1) year of the required experience must have been in a supervisory** or senior/lead*** capacity over other Health Information staff. Option II: Registered Health Information Administrator (RHIA) certification by AHIMA, completion of a Bachelor’s degree in Health Information Management, accredited by the Commission on Accreditation for Health Informatics and Information Management Education and two (2) years of technical health information* experience, including medical records coding. One (1) year of the required experience must have been in a supervisory** capacity in a Health Information Management department. *Technical health information experience may include but is not limited to reviewing electronic medical record physician documentation, abstracting information from the medical record documentation, applying knowledge of regulatory requirements pertaining to medical record documentation, and applying knowledge of privacy laws to ensure facility compliance. **Supervisory in the County of Los Angeles is defined as:provides direct supervision to planning, assigning, and reviewing work of staff of the unit, evaluating employee performance, counseling, and recommending discipline. *** For this examination, senior/lead experience is defined as assigning, coordinating, and reviewing the work, ensuring proper work methods are followed, and providing technical assistance and training. Physical Class II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. LICENSE: A valid California Class “C” Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. DESIRABLE QUALIFICATIONS: Additional credit will be given to applicants that possess the following desirable qualifications: Health Information Management**** experience in an acute care/large academic medical center setting***** or integrated healthcare system****** Project management******* experience within healthcare Experience with Microsoft office suite, specifically EXCEL, POWERPOINT, WORD, and Visio Experience managing a Release of Information Unit. Certified in Healthcare Privacy and Security (CHPS) certificate from the American Health Information Management Association (AHIMA) or Certified in Healthcare Privacy Compliance (CHPC) from the Health Care Compliance Association ****Health Information Management experience includes but is not limited to managing abstracting and coding functions or acting as the first assistant of a Health Information Management Division. *****Large academic medical center setting is defined as a teaching hospital with over 400 licensed beds. ******I ntegrated healthcare system is health care coverage that organizes doctors, hospitals, and other providers into groups in order to enhance the quality and cost effectiveness of medical treatment. *******Project management experience within healthcare includes but is not limited to supporting, leading, and contributing to process improvement projects where change management strategies are necessary in meeting targeted program objectives and timelines. SPECIAL REQUIREMENT INFORMATION : In order to qualify and receive credit, you must include a legible photocopy of your official certificate, official degree, official transcripts, or official letter from the accredited institution which shows the area of specialization with your online application, at the time of filing . If you are unable to attach required/supporting documents during the application submission, you may email the documents to Tanisha Buggs at tbuggs@dhs.lacounty.gov within seven (7) calendar days of filing your online application or you will not receive credit. Please include your name (as it appears on your online application), the exam title and exam number in the email message. Accredited institutions are those listed in the publications of regional, national or international accrediting agencies which are accepted by the Department of Human Resources. Publications such as American Universities and Colleges and International Handbook of Universities are acceptable references. Also acceptable, if appropriate, are degrees that have been evaluated and deemed to be equivalent to degrees from United States accredited institutions by an academic credential evaluation agency recognized by The National Association of Credential Evaluation Services or the Association of International Credential Evaluators, Inc. Certificate Information: Please ensure the Certification/License Section of the application is completed. Provide the title of the certificate, the number, date issued, date of expiration and the name of the issuing agency as specified in the Selection Requirements. Additional Information EXAMINATION CONTENT: An evaluation of your education, experience, desirable qualifications and supplemental questionnaire based on your application information weighted 100%. Candidates must achieve a passing score of 70% or higher on this examination in order to be added to the eligible register. ELIGIBILITY INFORMATION: Applications will be processed on an "as-received" basis and those receiving a passing score will be added to the eligible register accordingly. The names of candidates receiving a passing score in the examination will be added to the eligible register in the order of their score group for a period of twelve (12) months following the date of promulgation. No person may compete in this examination more than once every twelve (12) months. SPECIAL INFORMATION: Appointees may be required to work any shift , including evenings, nights, weekends, and holidays. The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment . The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. VACANCY INFORMATION: The resulting eligible register will be used to fill vacancies in the Department of Health Services (DHS) throughout Los Angeles County as they occur. APPLICATION AND FILING INFORMATION: How to Apply Applications must be submitted online only. Applications submitted by U.S Mail, Fax, or in person will not be accepted. Plan to submit your online application well in advance of the 5:00 p.m. (PT) deadline on the last day of filing, as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty , you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Apply online by clicking on the green "APPLY" button at the top right of this posting. You can also track the status of your application using this website. The acceptance of your application depends on whether you have clearly shown that you meet the Requirements. Fill out your application completely and correctly to receive full credit for related education, and/or experience in the spaces provided so we can evaluate your qualifications for the position. Please do not group your experience. For each position held, give the name and address of your employer, your position title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. IMPORTANT NOTES: All information and documents provided by applicants is subject to verification. We may reject your application at any time during the examination and hiring process, including after appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing verbiage from Class Specification and/or Minimum/Selection Requirements serving as your description of duties will not be sufficient to demonstrate that you meet the Requirements. Comments such as "See Résumé" or referencing other unsolicited materials/documents will not be considered as a response; in doing so, your application will be rejected . SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. NO SHARING OF USER ID, E-MAIL, AND PASSWORD: All applicants must file their application using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For Candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI) The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. TESTING ACCOMMODATION COORDINATOR CONTACT: If you need accommodation to take the assessment, let us know by contacting the ADA/Testing Coordinator at (323) 914-7111. The sooner you contact us, the sooner we can respond to your request and keep you moving through the process. DEPARTMENT CONTACT: Tanisha Buggs, Exam Analyst (213) 288-7000 tbuggs@dhs.lacounty.gov CALIFORNIA RELAY SERVICES PHONE : (800) 735-2922 For detailed information, please click here
Mar 08, 2024
Full Time
Position/Program Information EXAM NUMBER: Y1409C First Day of Filing: January 17, 2024, at 8:00 a.m. (PT) - Until needs of the department are met and is subject to closure without prior notice. TYPE OF RECRUITMENT: OPEN COMPETITIVE JOB OPPORTUNITY NO OUT-OF-CLASS EXPERIENCE OR WITHHOLDS ARE ALLOWED FOR THIS EXAMINATION. Correctional Health Services - 20% Recruitment and Retention Bonus The County of Los Angeles is currently offering up to a 20% bonus for full-time Health Information Management Supervisor positions hired by Correctional Health Services and working on-site in a designated facility to meet critical healthcare needs for the uniquely underserved jail population. ABOUT LOS ANGELES COUNTY DEPARTMENT OF HEALTH SERVICES The Los Angeles County Department of Health Services (DHS) is the second largest municipal health system in the nation. Through its integrated system of 25 health centers and four hospitals - and expanded network of community partner clinics - DHS annually provides direct care for 600,000 unique patients, employs over 23,000 staff, and has an annual budget of over $6.9 billion. For additional information regarding DHS please visit www.dhs.lacounty.gov . Through academic affiliations with the University of California, Los Angeles (UCLA), the University of Southern California (USC), and the Charles R. Drew University of Medicine and Sciences (CDU), DHS hospitals are training sites for physicians completing their Graduate Medical Education in nearly every medical specialty and subspecialty. In addition to its direct clinical services, DHS also runs the Emergency Medical Services (EMS) Agency and the County's 911 emergency response system, as well as Housing for Health and the Office of Diversion and Re-entry, each with a critical role in connecting vulnerable populations, including those released from correctional and institutional settings to supportive housing. MISSION: To advance the health of our patients and our communities by providing extraordinary care. DEFINITION: Supervises and participates in the work of a group of technical staff engaged in coding and auditing patient medical records in a County medical facility. Essential Job Functions Provides oversight and supervision of Release of Information (ROI) team including training, performance management and workflow. Conduct staff meetings, ensure staff development as well as provide orientation and training. Responsible for developing and providing training for all new staff as well as process improvement training for current staff. Prepares and conducts performance reviews for staff with review by the department leadership. Keeps Health Information leadership informed on staff performance and helps to identify training opportunities. Provides feedback and makes recommendations for commendations, performance reviews and progressive disciplinary actions. Identifies and evaluates areas that may need improvement and works with leadership to develop and implement solutions that will streamline processes and improve workflows. Serves as a liaison for all audits. Submits specific audits to the Compliance department to get approval. Input all audit requests into tracking system and prepares records. Works with tight deadlines while dealing directly with audit entities, both private and government, on billing and payment. Administers all chart reviews by meeting patients and/or attorneys in person at a clinic site to review records with them. Works closely with Legal, Compliance, Risk and Information Technology on Health Information Management (HIM) operations system and legal issues. Responsible for dealing with escalating situations by communicating with attorneys, law enforcement, auditors, and insurance company representatives as well as a variety of other professionals. Diffusing situations by expediting their requests, answering questions and educating on processes. Prepares biweekly reports to HIM Leaderships by utilizing the ROI module, works queues and reports in established systems. Creates reports within system that show incoming and outgoing volumes for all requestor types. Provides reports to management and monitors activity. Takes action as necessary by adjusting staff and managing workflow proactively avoiding instances of overtime. Manages the daily workload by making sure work queues in established systems are maintained and completed in a timely manner. Keeps up to date on HIPAA, STATE requirements and compliance rules to serve as a subject matter expert. Trains staff and keep them up to date. Completes online incident reporting when breeches occur and submits for leadership review. Reviews breech details and develops solutions to prevent further breeches and makes recommendations for improvement to management. Prevents possible breeches by maintaining quality assurance (QA) for the department. Follows protocol for QA for all ROI requests and hold employees accountable for high quality. Responsible for meeting quality goals monthly. Responsible for supporting accuracy and timeliness of all chart analysis and re-analysis tasks and notification steps for the Physician Suspension cycle. Ensures email delivery of notifications, pre-suspension warnings, and final suspension selection to physicians, their clinical department, hospital leadership. Monitors and ensures daily tracking and follow-up by staff to obtain all pending reports required to complete coding and billing of cases for timely hospital reimbursement and facility quality of care reporting. Ensures physician satisfaction regarding chart completion activities by making certain that prompt and appropriate guidance and assistance is provided by HIM subordinate staff. Functions as resource and support center for issues pertaining to electronic record entries, dictations, corrections, additions, and completion to obtain regulatory compliance. Responsible for performing quality reviews of medical records to assess regulatory compliance with completeness of data and information, timeliness, accuracy, and authentication requirements. Follows through until correction and/or completion processes are completed. Maintains necessary documentation to identify errors and substantiate correction. Monitors performance of transcription service including resolution of issues preventing the interface of documents into the electronic medical record. Maintains liaison with the HIM-EHR team and leadership to review, correct, and improve record deficiency workflows and reports. Provides orientation to incoming residents and house staff, and new attending physicians on record completion requirements. Works closely with the enterprise Master Patient Index (EMPI) team, and with Patient Registration/Admitting, and Patient Financial Services (PFS) to identify and help resolve issues arising from inaccurate patient data. Generates weekly and end of month reports to track productivity and statistically relevant data. Performs analysis upon the statistical data to engage process improvement and increase efficiency. Maintains, updates, and validates statistical data for incomplete records, quality reviews, and for data submission to various State disease registries as needed. Assists with the development of policies and procedures related to release of information, medical record data and documentation integrity and data management, including standards, usage, operations, documentation, training, interfaces, security, and integrity. Participates in projects and meetings as required in order to address ROI, chart completion and data integrity issues. Actively fosters staff development, including training and re-training as needed. Has regular one-on-one meetings with employees. Holds Unit meetings as necessary. Maintains and coordinates adequate scheduling and staffing to support operational needs. Performs other pertinent duties as assigned by HIM Leadership. Requirements SELECTION REQUIREMENTS: Option I: Registered Health Information Technician (RHIT) certification by the American Health Information Management Association (AHIMA), and three (3) years of technical health information* experience, including medical records coding. One (1) year of the required experience must have been in a supervisory** or senior/lead*** capacity over other Health Information staff. Option II: Registered Health Information Administrator (RHIA) certification by AHIMA, completion of a Bachelor’s degree in Health Information Management, accredited by the Commission on Accreditation for Health Informatics and Information Management Education and two (2) years of technical health information* experience, including medical records coding. One (1) year of the required experience must have been in a supervisory** capacity in a Health Information Management department. *Technical health information experience may include but is not limited to reviewing electronic medical record physician documentation, abstracting information from the medical record documentation, applying knowledge of regulatory requirements pertaining to medical record documentation, and applying knowledge of privacy laws to ensure facility compliance. **Supervisory in the County of Los Angeles is defined as:provides direct supervision to planning, assigning, and reviewing work of staff of the unit, evaluating employee performance, counseling, and recommending discipline. *** For this examination, senior/lead experience is defined as assigning, coordinating, and reviewing the work, ensuring proper work methods are followed, and providing technical assistance and training. Physical Class II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. LICENSE: A valid California Class “C” Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. DESIRABLE QUALIFICATIONS: Additional credit will be given to applicants that possess the following desirable qualifications: Health Information Management**** experience in an acute care/large academic medical center setting***** or integrated healthcare system****** Project management******* experience within healthcare Experience with Microsoft office suite, specifically EXCEL, POWERPOINT, WORD, and Visio Experience managing a Release of Information Unit. Certified in Healthcare Privacy and Security (CHPS) certificate from the American Health Information Management Association (AHIMA) or Certified in Healthcare Privacy Compliance (CHPC) from the Health Care Compliance Association ****Health Information Management experience includes but is not limited to managing abstracting and coding functions or acting as the first assistant of a Health Information Management Division. *****Large academic medical center setting is defined as a teaching hospital with over 400 licensed beds. ******I ntegrated healthcare system is health care coverage that organizes doctors, hospitals, and other providers into groups in order to enhance the quality and cost effectiveness of medical treatment. *******Project management experience within healthcare includes but is not limited to supporting, leading, and contributing to process improvement projects where change management strategies are necessary in meeting targeted program objectives and timelines. SPECIAL REQUIREMENT INFORMATION : In order to qualify and receive credit, you must include a legible photocopy of your official certificate, official degree, official transcripts, or official letter from the accredited institution which shows the area of specialization with your online application, at the time of filing . If you are unable to attach required/supporting documents during the application submission, you may email the documents to Tanisha Buggs at tbuggs@dhs.lacounty.gov within seven (7) calendar days of filing your online application or you will not receive credit. Please include your name (as it appears on your online application), the exam title and exam number in the email message. Accredited institutions are those listed in the publications of regional, national or international accrediting agencies which are accepted by the Department of Human Resources. Publications such as American Universities and Colleges and International Handbook of Universities are acceptable references. Also acceptable, if appropriate, are degrees that have been evaluated and deemed to be equivalent to degrees from United States accredited institutions by an academic credential evaluation agency recognized by The National Association of Credential Evaluation Services or the Association of International Credential Evaluators, Inc. Certificate Information: Please ensure the Certification/License Section of the application is completed. Provide the title of the certificate, the number, date issued, date of expiration and the name of the issuing agency as specified in the Selection Requirements. Additional Information EXAMINATION CONTENT: An evaluation of your education, experience, desirable qualifications and supplemental questionnaire based on your application information weighted 100%. Candidates must achieve a passing score of 70% or higher on this examination in order to be added to the eligible register. ELIGIBILITY INFORMATION: Applications will be processed on an "as-received" basis and those receiving a passing score will be added to the eligible register accordingly. The names of candidates receiving a passing score in the examination will be added to the eligible register in the order of their score group for a period of twelve (12) months following the date of promulgation. No person may compete in this examination more than once every twelve (12) months. SPECIAL INFORMATION: Appointees may be required to work any shift , including evenings, nights, weekends, and holidays. The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment . The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. VACANCY INFORMATION: The resulting eligible register will be used to fill vacancies in the Department of Health Services (DHS) throughout Los Angeles County as they occur. APPLICATION AND FILING INFORMATION: How to Apply Applications must be submitted online only. Applications submitted by U.S Mail, Fax, or in person will not be accepted. Plan to submit your online application well in advance of the 5:00 p.m. (PT) deadline on the last day of filing, as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty , you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Apply online by clicking on the green "APPLY" button at the top right of this posting. You can also track the status of your application using this website. The acceptance of your application depends on whether you have clearly shown that you meet the Requirements. Fill out your application completely and correctly to receive full credit for related education, and/or experience in the spaces provided so we can evaluate your qualifications for the position. Please do not group your experience. For each position held, give the name and address of your employer, your position title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. IMPORTANT NOTES: All information and documents provided by applicants is subject to verification. We may reject your application at any time during the examination and hiring process, including after appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing verbiage from Class Specification and/or Minimum/Selection Requirements serving as your description of duties will not be sufficient to demonstrate that you meet the Requirements. Comments such as "See Résumé" or referencing other unsolicited materials/documents will not be considered as a response; in doing so, your application will be rejected . SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. NO SHARING OF USER ID, E-MAIL, AND PASSWORD: All applicants must file their application using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For Candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI) The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. TESTING ACCOMMODATION COORDINATOR CONTACT: If you need accommodation to take the assessment, let us know by contacting the ADA/Testing Coordinator at (323) 914-7111. The sooner you contact us, the sooner we can respond to your request and keep you moving through the process. DEPARTMENT CONTACT: Tanisha Buggs, Exam Analyst (213) 288-7000 tbuggs@dhs.lacounty.gov CALIFORNIA RELAY SERVICES PHONE : (800) 735-2922 For detailed information, please click here
Kitsap County, WA
Port Orchard, Washington, United States
OVERVIEW The Kitsap County Prosecutor's Office has a duty to protect the safety of the people we serve by addressing criminal behavior through the criminal justice system. We have a duty to ensure the constitutional rights of defendants are not violated, as well as to ensure rights of victims are recognized. We also have statutory and constitutional duties to provide competent and timely legal services to our elected county officials as well as appointed county department heads. The Prosecutor's Office has an exciting opportunity for two Legal Assistants to join our team. Under the direction of the assigned supervisor, the incumbent will perform highly responsible office support and advanced administrative support work in the provision of legal services. For more information about the Kitsap County Prosecutor's Office visit: https://spf.kitsapgov.com/pros/Pages/default.aspx Interested candidates must upload a resume and cover letter explaining your interest in the position and qualifications. This position will be posted continuously until filled. A first review of applications will be done in the first week of January. QUALIFICATIONS FOR PERFORMANCE OF THE ESSENTIAL FUNCTIONS REQUIRED EDUCATION AND EXPERIENCE: Three years of clerical experience to include two years experience working as a legal secretary/ assistant, paralegal or legal clerical support; AND Accurate and proficient data entry and typing skills, and word processing experience using Microsoft Office OR Any equivalent combination of experience and education which provides the applicant with the desired skills, knowledge and ability required to perform the work (one year of college, business school or equivalent level course work from a college, university or school accredited by an agency recognized by the US Department of Education in basic legal practices or closely related field may be a substituted for up to one year of experience). PREFERRED EDUCATION, EXPERIENCE, OR QUALIFICATIONS: Previous work experience providing clerical support for either the prosecution or defense. Previous work experience working for a public (Government) entity. Completion of a legal assistant/secretary course. Criminal Conviction Standards: The successful incumbent will or may have access to a secured/confidential facility or computer system(s). As a result, Kitsap County will be conducting an extensive criminal background check by law enforcement agencies, which includes fingerprinting. Please review the following list of disqualifying crimes and negative actions to determine if you meet our standard for this position: https://www.dshs.wa.gov/ffa/disqualifying-list-crimes-and-negative-actions Required Licenses, Certificates, Examinations/Tests and Other Requirements Please note : The incumbent is responsible for obtaining and maintaining all of the following required licenses, certifications and other requirements. Prior to employment, the successful candidate must : Submit official transcripts from an accredited college or university or business school, if education is being used to meet the minimum qualifications. Pass a criminal history background check through law enforcement agencies. (This position requires a security clearance. A thorough background check through law enforcement agencies and previous employers will be conducted on all applicants based on information supplied on the application and supplemental questionnaire. Kitsap County reserves the right to independently determine the applicant's prior criminal conviction record within the last ten years.) Demonstrate ability to be bonded and ability to obtain notary license. PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT (The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Kitsap County provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.) Requires exertion of force of 20 pounds occasionally and/or 10 pounds frequently to lift/carry/move objects, files, and other case material. Walking and short distances Reaching above and/or below shoulder Handling/grasping documents. Sitting and/or standing for extended periods of time, Clear speaking and adequate hearing sufficient to communicate effectively and respond appropriately in-person and/or on the telephone; Vision sufficient to read source materials and computer screen data. Repetitive motions for computer use. Requires exertion of force of 20 pounds occasionally, 10 pounds frequently, lift/carry/move objects, files/documents and other case material. May be required to lift/transport file boxes weighing up to 50 pounds, in which case assistance is available. Work is performed primarily in an office or courtroom environment. ILLUSTRATIVE EXAMPLE OF DUTIES In this role, you will have the opportunity to: Provide support and assistance to victims during the legal process to include: Notifying victims of hearings, court dates and resolutions; Providing information regarding the status of cases and explaining the criminal justice process; Attends court with victims; Assistance with completing their impact and restitution statements and contacting victims for their input regarding specialized court alternatives for defendants. Preparing, filing and issuing completed impact statements and restitution orders for pending court hearings. Tracking and obtaining certified copies of pre and post adjudication protective orders and providing to victims. Coordinating wraparound services for victims to include: information and assistance with applying for Crime Victim's Compensation; Assistance with registering for Vinelink and/or DOC victim services for defendant release notifications; Working with the community-based advocates to connect victims with appropriate services and coordinate victim support during their criminal justice participation. Provide post-adjudication victim support through appellate remands, Indeterminate Sentence Review Board (ISRB) hearings, Pardon and Clemency issues and Sexually Violent predatory hearings. Process post-adjudication property disposition notices. Grant related reporting activities to include: Running and analyzing reports from the case management system regarding grant-related positions activities and entering appropriate data into the InfoNet grant-reporting program for compliance with grant parameters. OTHER POSITION RELATED INFORMATION Who May Apply : This position is open to employees of the Prosecutor's Office. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills. This position is classified as eligible for overtime under the Fair Labor Standards Act (FLSA) This position is covered under a collective bargaining agreement with AFSCME Local 1308. Internal applicants should be aware that a change in union status or bargaining unit may impact your benefits and accruals. Please contact Human Resources if you have questions. Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office. This recruitment is being used to fill an existing open position, and may be used to fill future openings for up to six (6) months. Work hours for this position are Monday - Friday, 8 a.m. - 4:30 p.m. At Kitsap County, we strive to take care of our team! Our employees are the greatest asset of Kitsap County, and we take pride in offering a highly competitive compensation and benefits package to all eligible employees. County Paid Benefits Include: Medical - Kaiser Permanente (HMO) or Aetna (PPO) Dental -Delta Dental or Willamette Vision - VSP Flexible Spending Accounts (FSA) Life Insurance - Basic, Accidental Death and Dismemberment (AD&D), Voluntary Term Life Insurance (VTL) MetLife Long Term Disability Voya Voluntary Insurance Transportation incentives Employee Assistance Program Travel Assistance Program Wellness program https://spf.kitsapgov.com/hr/Pages/Wellness.aspx Benefits become effective on the first calendar day of the month following the month in which the employee is hired except if the employee's hire date is the first calendar day of the month, benefits begin on the day of hire. More information about employee benefits is available on the county's website at: https://spf.kitsapgov.com/hr/Pages/Benefits.aspx or the Kitsap County Digital Benefits Guide . *Voluntary benefit options also available at the employee's expense Retirement: Employees are covered under the PERS retirement plan provided through the Washington State Department of Retirement Systems and Social Security. Deferred Compensation (IRS Plan 457b): tax-deferred savings program Holidays 11 paid holidays and 2 additional floating holiday per year Vacation Leave New employees are credited with 48 hours of annual leave upon hire and will be begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 360 hours from one calendar year to the next. Annual leave accrual will increase upon tenure, as follows: Upon completion of 3 years: 15 days per year (10.00 hours per month) Upon completion of 5 years: 20 days per year (13.33 hours per month) Upon completion of 10 years: 25 days per year (16.67 hours per month) Sick Leave All new hires will be credited with 48 hours of sick leave upon hire and will begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 1200 hours from one calendar year to the next. ***Part-time employees benefit contributions and leave accruals will beprorated*** Additional compensation that you may be eligible for: Shift differential Overtime Stand by pay Call-back pay Current County Employees If you are transferring or promoting into this position you are responsible for reviewing these benefit changes; prior to accepting a position. In addition, it is your responsibility to notify the Auditor's Payroll Division of a change in union status. Union Membership This position is covered under AFSCME Local 1308 Courthouse Employees collective bargaining agreement. To view the bargaining agreement please visit our website: https://www.kitsapgov.com/hr/Pages/Collective-Bargaining-Agreements.aspx NOTE: This is a general overview of the benefits offered through employment with Kitsap County, and every effort has been made to ensure its accuracy. If any information on this document conflicts or is incorrect with the provisions of the Personnel Manual, applicable laws, policies, rules or official plan documents they will prevail. The Personnel Manual is available at: https://www.kitsapgov.com/hr/Pages/Personnel-Manual-2019.aspx
Mar 08, 2024
Full Time
OVERVIEW The Kitsap County Prosecutor's Office has a duty to protect the safety of the people we serve by addressing criminal behavior through the criminal justice system. We have a duty to ensure the constitutional rights of defendants are not violated, as well as to ensure rights of victims are recognized. We also have statutory and constitutional duties to provide competent and timely legal services to our elected county officials as well as appointed county department heads. The Prosecutor's Office has an exciting opportunity for two Legal Assistants to join our team. Under the direction of the assigned supervisor, the incumbent will perform highly responsible office support and advanced administrative support work in the provision of legal services. For more information about the Kitsap County Prosecutor's Office visit: https://spf.kitsapgov.com/pros/Pages/default.aspx Interested candidates must upload a resume and cover letter explaining your interest in the position and qualifications. This position will be posted continuously until filled. A first review of applications will be done in the first week of January. QUALIFICATIONS FOR PERFORMANCE OF THE ESSENTIAL FUNCTIONS REQUIRED EDUCATION AND EXPERIENCE: Three years of clerical experience to include two years experience working as a legal secretary/ assistant, paralegal or legal clerical support; AND Accurate and proficient data entry and typing skills, and word processing experience using Microsoft Office OR Any equivalent combination of experience and education which provides the applicant with the desired skills, knowledge and ability required to perform the work (one year of college, business school or equivalent level course work from a college, university or school accredited by an agency recognized by the US Department of Education in basic legal practices or closely related field may be a substituted for up to one year of experience). PREFERRED EDUCATION, EXPERIENCE, OR QUALIFICATIONS: Previous work experience providing clerical support for either the prosecution or defense. Previous work experience working for a public (Government) entity. Completion of a legal assistant/secretary course. Criminal Conviction Standards: The successful incumbent will or may have access to a secured/confidential facility or computer system(s). As a result, Kitsap County will be conducting an extensive criminal background check by law enforcement agencies, which includes fingerprinting. Please review the following list of disqualifying crimes and negative actions to determine if you meet our standard for this position: https://www.dshs.wa.gov/ffa/disqualifying-list-crimes-and-negative-actions Required Licenses, Certificates, Examinations/Tests and Other Requirements Please note : The incumbent is responsible for obtaining and maintaining all of the following required licenses, certifications and other requirements. Prior to employment, the successful candidate must : Submit official transcripts from an accredited college or university or business school, if education is being used to meet the minimum qualifications. Pass a criminal history background check through law enforcement agencies. (This position requires a security clearance. A thorough background check through law enforcement agencies and previous employers will be conducted on all applicants based on information supplied on the application and supplemental questionnaire. Kitsap County reserves the right to independently determine the applicant's prior criminal conviction record within the last ten years.) Demonstrate ability to be bonded and ability to obtain notary license. PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT (The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Kitsap County provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.) Requires exertion of force of 20 pounds occasionally and/or 10 pounds frequently to lift/carry/move objects, files, and other case material. Walking and short distances Reaching above and/or below shoulder Handling/grasping documents. Sitting and/or standing for extended periods of time, Clear speaking and adequate hearing sufficient to communicate effectively and respond appropriately in-person and/or on the telephone; Vision sufficient to read source materials and computer screen data. Repetitive motions for computer use. Requires exertion of force of 20 pounds occasionally, 10 pounds frequently, lift/carry/move objects, files/documents and other case material. May be required to lift/transport file boxes weighing up to 50 pounds, in which case assistance is available. Work is performed primarily in an office or courtroom environment. ILLUSTRATIVE EXAMPLE OF DUTIES In this role, you will have the opportunity to: Provide support and assistance to victims during the legal process to include: Notifying victims of hearings, court dates and resolutions; Providing information regarding the status of cases and explaining the criminal justice process; Attends court with victims; Assistance with completing their impact and restitution statements and contacting victims for their input regarding specialized court alternatives for defendants. Preparing, filing and issuing completed impact statements and restitution orders for pending court hearings. Tracking and obtaining certified copies of pre and post adjudication protective orders and providing to victims. Coordinating wraparound services for victims to include: information and assistance with applying for Crime Victim's Compensation; Assistance with registering for Vinelink and/or DOC victim services for defendant release notifications; Working with the community-based advocates to connect victims with appropriate services and coordinate victim support during their criminal justice participation. Provide post-adjudication victim support through appellate remands, Indeterminate Sentence Review Board (ISRB) hearings, Pardon and Clemency issues and Sexually Violent predatory hearings. Process post-adjudication property disposition notices. Grant related reporting activities to include: Running and analyzing reports from the case management system regarding grant-related positions activities and entering appropriate data into the InfoNet grant-reporting program for compliance with grant parameters. OTHER POSITION RELATED INFORMATION Who May Apply : This position is open to employees of the Prosecutor's Office. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills. This position is classified as eligible for overtime under the Fair Labor Standards Act (FLSA) This position is covered under a collective bargaining agreement with AFSCME Local 1308. Internal applicants should be aware that a change in union status or bargaining unit may impact your benefits and accruals. Please contact Human Resources if you have questions. Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office. This recruitment is being used to fill an existing open position, and may be used to fill future openings for up to six (6) months. Work hours for this position are Monday - Friday, 8 a.m. - 4:30 p.m. At Kitsap County, we strive to take care of our team! Our employees are the greatest asset of Kitsap County, and we take pride in offering a highly competitive compensation and benefits package to all eligible employees. County Paid Benefits Include: Medical - Kaiser Permanente (HMO) or Aetna (PPO) Dental -Delta Dental or Willamette Vision - VSP Flexible Spending Accounts (FSA) Life Insurance - Basic, Accidental Death and Dismemberment (AD&D), Voluntary Term Life Insurance (VTL) MetLife Long Term Disability Voya Voluntary Insurance Transportation incentives Employee Assistance Program Travel Assistance Program Wellness program https://spf.kitsapgov.com/hr/Pages/Wellness.aspx Benefits become effective on the first calendar day of the month following the month in which the employee is hired except if the employee's hire date is the first calendar day of the month, benefits begin on the day of hire. More information about employee benefits is available on the county's website at: https://spf.kitsapgov.com/hr/Pages/Benefits.aspx or the Kitsap County Digital Benefits Guide . *Voluntary benefit options also available at the employee's expense Retirement: Employees are covered under the PERS retirement plan provided through the Washington State Department of Retirement Systems and Social Security. Deferred Compensation (IRS Plan 457b): tax-deferred savings program Holidays 11 paid holidays and 2 additional floating holiday per year Vacation Leave New employees are credited with 48 hours of annual leave upon hire and will be begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 360 hours from one calendar year to the next. Annual leave accrual will increase upon tenure, as follows: Upon completion of 3 years: 15 days per year (10.00 hours per month) Upon completion of 5 years: 20 days per year (13.33 hours per month) Upon completion of 10 years: 25 days per year (16.67 hours per month) Sick Leave All new hires will be credited with 48 hours of sick leave upon hire and will begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 1200 hours from one calendar year to the next. ***Part-time employees benefit contributions and leave accruals will beprorated*** Additional compensation that you may be eligible for: Shift differential Overtime Stand by pay Call-back pay Current County Employees If you are transferring or promoting into this position you are responsible for reviewing these benefit changes; prior to accepting a position. In addition, it is your responsibility to notify the Auditor's Payroll Division of a change in union status. Union Membership This position is covered under AFSCME Local 1308 Courthouse Employees collective bargaining agreement. To view the bargaining agreement please visit our website: https://www.kitsapgov.com/hr/Pages/Collective-Bargaining-Agreements.aspx NOTE: This is a general overview of the benefits offered through employment with Kitsap County, and every effort has been made to ensure its accuracy. If any information on this document conflicts or is incorrect with the provisions of the Personnel Manual, applicable laws, policies, rules or official plan documents they will prevail. The Personnel Manual is available at: https://www.kitsapgov.com/hr/Pages/Personnel-Manual-2019.aspx
SOUTH ORANGE COUNTY COMMUNITY COLLEGE DISTRICT (SOCCC)
Mission Viejo, California, United States
Title: Medical Assistant, Categorical Job Category: CSEA Job Opening Date: April 05, 2024 Job Closing Date: April 26, 2024 Location: Saddleback College Work Location: Mission Viejo, CA Department: Student Health Center Pay Grade, for more information click on this link: https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules Pay Rate Type: Monthly Work Days: Monday - Thursday Work Hours: 9:00am - 3:30pm (Schedule and Shift are subject to change in accordance with the departments needs.) Hours Per Week: 24 Percentage of Employment: 62.5% Months of Employment: 12 Salary: Starting at $2,901 per month Required Documents: Resume, Medical Assistant Certification, Basic Life Support (American Heart Association) certification. Optional - Cover letter Job Description: C.S.E.A. Classified Bargaining Unit Salary Range 119 Application materials must be received by 11:59pm 04/25/2024 Please note, the following license(s) and/or certificate(s) are required for employment in this position, and must be included with your application package: Current, valid Medical Assistant Certification from a medical assistant certifying organization approved by the Medical Board of California or acceptable national board certification. A valid certificate in Basic Life Support issued by the American Heart Association. Required Document: Resume, Medical Assistant Certification, Basic Life Support (American Heart Association) Certification Optional Document: Cover Letter Applications missing the required documents will not be considered. PLEASE NOTE: Employment in this position is contingent upon funding by Health Fee Services Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. SUMMARY DESCRIPTION Under direction from the appropriate level manager or administrator, perform specialized front office and back-office functions in support of the Student Health and Wellness Center (SHWC) at Saddleback College; screens callers and visitors; schedules appointments; maintains patient records; assists medical staff with health-related programs, exams, back-office duties, and medical inventory; and utilize computerized information systems to perform job duties. Perform medical tasks and procedures that are typical for a Medical Assistant. May receive functional and technical direction from higher level staff, as well as Physicians, Nurse Practitioners, Physician Assistants, and Registered Nurses. DISTINGUISHING CHARACTERISTICS This is the journey level class within the Medical Assistant series. Employees within this class are distinguished from the Senior Medical Assistant in that the latter assumes responsibility for coordinating and overseeing the front and back-office activities of the SHWC, serving as the office lead, and serving as the primary contact person for problems and issues related to office activities and functions. Employees at the Medical Assistant level are fully aware of the operating procedures and policies of the work unit. REPRESENTATIVE DUTIES The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Provide medical assistance to registered nurses, nurse practitioners, physician assistants and medical doctors using universally accepted procedures; administer basic comfort measures to injured and ill persons, assist in performing medical observations and screening tests; reinforce RN/NP/PA/MD teaching and instructions; prepare and maintain examination rooms and other areas by cleaning and setting up equipment, keeping rooms stocked with supplies, and preparing examination tables; obtain patient vital signs such as temperature, weight, blood pressure, and pulse; assist with physicals; provide medications and injections as directed; sterilize instruments and other medical equipment; draw blood for completion of ordered tests; collect specimens; clean and dress wounds; assist medical personnel with emergency care and equipment, administer first aid, CPR and AED, when necessary; contact/print laboratory and/or diagnostic imaging services for patient test results; implement policies and procedures for disinfection and handling of contaminated waste or equipment; follow standardized precautions when handling hazardous waste. Communicate information where judgment, knowledge and interpretation of policies and procedures are required; acknowledge and greet students and other individuals visiting the SHWC; determine nature of visit and initiate appropriate course of action; determine the status of patients and their eligibility for health services; assist in establishing and implementing procedures for the reception and flow of students, including screening and prioritizing student needs in both routine and urgent situations; explain appropriate office and clinic procedures; review Notice of Privacy Policy with all health center visitors; provide accurate health services information and ensure a positive frontline experience. Screen calls, visitors, students, staff, and patients for medical needs and requests; respond to difficult and sensitive needs and requests including those of individuals with disabilities; provide information and interpret and apply SHWC policies and procedures; schedule appointments with medical staff based on information provided by the patient; collect and account for fees and other monies received. Alert clinical staff of patient's arrival or other patient needs as appropriate; address student crisis situations by following pre-established clinical procedures; assist in coordinating communication and activities with other departments and entities to exchange legally permissible health, safety and well-being information. Inspect documents, forms and records for accuracy and completeness; process a variety of forms and documents according to established procedures; ensure conformance to established guidelines and standards; assist patients in accurately completing appropriate medical forms and documents for the required information; accurately scan various medical records to patient charts; assist in completing documentation, filing, recording, and reporting of results; verify and update information in the electronic system and on patient forms; maintain, upload, add, and complete the current EMR system within the SHWC for each patient. Monitor radio/phone transmission to maintain contact with safety personnel and medical staff. Operate a variety of office equipment and machines; learn to use new technology as necessary to perform duties; utilize electronic technology to correspond with others and to maintain assigned calendars, schedules, and appointments; coordinate and arrange meetings; utilize various computer applications and software packages. Maintain student accident insurance records; provide claim forms and other necessary incident report forms; assist with processing forms to the appropriate entities within established guidelines; assist students with inquiries regarding insurance billing concerns; coordinate with the appropriate offices to expedite claims and resolve problems; initiate and process student insurance claims, including the completion and filing of required forms, notifying medical providers of patient needs, and assisting with the referral of injuries; assist students with obtaining follow up care with private physicians, dentists, clinics, and other community resources. Abide by all confidentiality practices required by department, state, and federal policies, laws, rules, and regulations; adhere to all HIPAA guidelines/regulations. Assist with SHWC education and promotion programs; assist with providing health education information to students and staff; maintain supplies of health information packets, pamphlets, health insurance information, and other materials; participate in health education programs including substance abuse program, health fairs, and other related projects. Assist with office and medical supplies inventory, maintenance, and ordering of supplies, equipment, and pharmaceuticals when needed, according to established procedures. Monitor, maintain, and ensure proper maintenance, cleanliness, and sanitation of front office, examination rooms, medication/lab rooms and other SHWC areas; ensure an orderly work environment. Attend a variety of meetings and training sessions as required; maintain compliance with online coursework and other mandatory trainings and certifications (i.e., FERPA, HIPAA, CPR/First Aid, etc.) as directed by supervisor; attend and participate in diversity, equity and inclusion trainings and events. Routes and distributes incoming mail and other materials; prepares outgoing mail and packages; and assists with daily activities to assure efficient operations. May provide training and guidance to lower-level staff and student workers. Establish and maintain cooperative working relationships with students, staff, and faculty, as well as various outside groups associated with or servicing the program to ensure efficient, effective, and correct implementation of departmental objectives; serve as liaison, and assist with the coordination of services, functions, and activities with other College/District departments, including those at off-site locations and strategic partners; facilitate communications between assigned supervisor, other administrators, students, academic and classified staff, other offices, educational institutions, public agencies, and the general public; interact and relay information, questions, and decisions regarding area of assignment. Perform related duties as required. QUALIFICATIONS The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of: Standard medical assistant principles, procedures, techniques, and practices, including procedures for injection administration and phlebotomy; First Aid, CPR, and AED procedures; emergency procedures and proper radio communication; Emergency Medical System (EMS) activation procedures. Philosophy, operational characteristics, services, activities, goals, and objectives of the SHWC; eligibility requirements; specialized functions, activities, operations, rules, regulations, requirements, and restrictions related to the SHWC; terminology, techniques, equipment, materials, principles, theories, practices, and procedures related to the SHWC. Information and research resources available related to health and wellness centers. Work organization and current medical office practices, procedures, terminology, methods, and equipment, including computer hardware and peripherals, devices, and applications; applicable software applications such as word processing, desktop publishing, spreadsheets, inventory tracking, and databases; principles and procedures of business letter writing. Principles, practices, and procedures of safety and sanitation requirements related to health care facilities and equipment; sterilization techniques and medical waste disposal procedures. Use, care, and storage of equipment, materials, and supplies used in a medical facility. Principles and techniques used in providing a high level of customer service and public relations including methods and techniques of proper telephone etiquette. Techniques to facilitate effective interaction with people on an individual or group basis; interpersonal skills using tact, patience, and courtesy. Effective written and oral communication skills including correct English usage, grammar, spelling, punctuation, and vocabulary. Pertinent federal, state, and local laws, codes, and regulations, including FERPA, HIPAA, and the Americans with Disabilities Act; confidentiality requirements when dealing with personal and sensitive student information; confidentiality requirements applicable to patient health reports and records. Diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds; institutional and community resources available to assist a diverse student population; needs of students with disabilities or requiring special services, Basic mathematical, data collection, and research concepts, principles, and practices. Principles, practices, requirements, and procedures of records management, including those related to maintaining filing systems and charting. Occupational hazards, health, and standard safety policies and procedures applicable to a health and wellness center, including applicable OSHA rules and regulations. Principles and practices of providing training, work direction, and guidance to lower-level office staff and student workers. District and College organization, services, programs, operations, policies, and objectives. Ability to: Perform front and back-office functions and procedures of a general and specialized nature involving the use of independent judgment and personal initiative in support of the HWC/SHC, including screening callers and visitors, scheduling appointments, and maintaining health records and information. Operate a variety of medical equipment such as stethoscope, sphygmomanometer, microscope, autoclave, centrifuge, scales, and a variety of diagnostic test kits. Conduct various medical screening tests; perform phlebotomy and administer injections. Remain calm and appropriately respond to emergency situations; administer First Aid, CPR, and AED. Communicate clearly and concisely, both orally and in writing in English; use correct English usage, grammar, spelling, punctuation, and vocabulary; understand and follow oral and written directions in English; listen actively and effectively. Interact extensively with and respond to requests and inquiries from students, faculty, staff, and public; respond appropriately to the health needs and requests and inquiries; effectively present information in person, electronically, or on the telephone to students, staff, or the public; provide excellent customer service. Develop, maintain, and foster effective working relationships involving interactions and communications personally, by phone, and in writing with a variety of individuals and/or groups from diverse backgrounds on a regular, ongoing basis. Exercise good judgment, discretion, and personal initiative in resolving confidential, difficult, and sensitive situations, according to established policies and procedures; use sound judgment in recognizing scope of authority; maintain critical and sensitive information, records, and reports confidentially. Operate office equipment including hardware, software, and devices supporting word processing, database management, and spreadsheets; type or enter data at a speed necessary for successful job performance; maintain accurate filing, record keeping, and tracking systems; apply excellent organization skills and attention to detail; compose and prepare correspondence and memoranda; maintain filing systems; prepare documentation, reports, and other written materials. Learn and understand the organization and operation of the assigned department as necessary to assume assigned responsibilities; understand, interpret, explain, and apply administrative and office policies and procedures as well as pertinent laws, regulations, and ordinances; work within the policies, functions, and requirements of area of assignment. Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students. Work effectively under pressure with frequent interruptions and a high degree of public contact on a variety of tasks concurrently while meeting established deadlines and changing priorities; concentrate on detailed tasks for extended periods of time; work confidentially, independently, and collaboratively. Assess situations, analyze problems, identify alternative solutions, project consequences of proposed actions, and adopt effective courses of action. Operate and ensure proper functioning of two-way radio equipment used to communicate with staff and campus safety. Maintain the cleanliness, sanitation, safety, and organization of assigned area; ensure adherence to safe work practices and procedures; monitor activities in assigned area and enforce policies for proper use and behavior. Perform arithmetic calculations quickly and accurately. Take and transcribe dictation, if required by the position, at a speed necessary for successful job performance. Effectively utilize technology and equipment in the performance of duties; adapt to changing technologies and learn functionality of new equipment and systems. Maintain an adequate inventory of materials for assigned program. Provide training, functional and technical work direction, and guidance to assigned staff and student workers. Assist others in locating appropriate resources; provide assistance to others on matters related to assigned area. Participate in trainings and meetings on-site and off-site as required. Report to work on a regular and consistent basis, as scheduled, to assigned job. Work evening/weekend shifts, as required. EDUCATION AND EXPERIENCE GUIDELINES Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education/Training: Graduation from high school or equivalent and completion of an accredited Medical Assistant Training Program. Experience: One year experience as a Medical Assistant, including both front and back-office duties in a medical office, clinic, or hospital setting. Experience in a public health agency, school health, or equivalent preferred. Licenses, Certificates, and/or Other Requirements: Current, valid Medical Assistant Certification from a medical assistant certifying organization approved by the Medical Board of California or acceptable national board certification. A valid certificate in Basic Life Support issued by the American Heart Association. A valid California driver's license and proof of insurability is required to drive a District or personal vehicle to attend meetings or pick up/deliver documents or other materials. WORK ENVIRONMENT AND PHYSICAL DEMANDS The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Work Environment: Work is performed primarily in a health clinic. Occasional response to any on-campus site during clear or inclement weather. Exposure to communicable diseases and other illnesses; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with students, academic and classified staff, and others. At least minimal environmental controls are in place to assure health and comfort. Physical Demands: Primary functions require sufficient physical ability and mobility to work in a clinical setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to assist in lifting or moving patients; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction. SPECIAL COVID-19 NOTICE: Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work. Thank you for your continued interest in working at the SOCCCD. The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. More information can be found on our District website by visiting https://www.socccd.edu/communications/covid-19-information . NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. SOCCCD will not sponsor any visa applications. PLEASE NOTE: A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status. Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS DISABILITY ACCOMODATIONS: If you require special accommodations in the application and/or selection process, please notify District Human Resources at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu. ATTENDANCE REQUIREMENT: Report to work on a regular and consistent basis, as scheduled, to assigned job. CAMPUS CRIME AND SAFETY AWARENESS: Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in the District Human Resources office upon request. DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY (EEO): The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds. Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion. SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER Important: You must complete your application for a posting by 11:59 p.m. , Pacific Standard Time, by the deadline, along with any required documents , in order to be considered for the position. Applicants must complete all fields/sections on the application. Do not type "See Resume" or leave any fields blank. Applicants must enter their work experience, education, etc. on the District application. Applications reflecting "See Resume" will be considered incomplete and will not be considered for recruitment.
Apr 06, 2024
Part Time
Title: Medical Assistant, Categorical Job Category: CSEA Job Opening Date: April 05, 2024 Job Closing Date: April 26, 2024 Location: Saddleback College Work Location: Mission Viejo, CA Department: Student Health Center Pay Grade, for more information click on this link: https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules Pay Rate Type: Monthly Work Days: Monday - Thursday Work Hours: 9:00am - 3:30pm (Schedule and Shift are subject to change in accordance with the departments needs.) Hours Per Week: 24 Percentage of Employment: 62.5% Months of Employment: 12 Salary: Starting at $2,901 per month Required Documents: Resume, Medical Assistant Certification, Basic Life Support (American Heart Association) certification. Optional - Cover letter Job Description: C.S.E.A. Classified Bargaining Unit Salary Range 119 Application materials must be received by 11:59pm 04/25/2024 Please note, the following license(s) and/or certificate(s) are required for employment in this position, and must be included with your application package: Current, valid Medical Assistant Certification from a medical assistant certifying organization approved by the Medical Board of California or acceptable national board certification. A valid certificate in Basic Life Support issued by the American Heart Association. Required Document: Resume, Medical Assistant Certification, Basic Life Support (American Heart Association) Certification Optional Document: Cover Letter Applications missing the required documents will not be considered. PLEASE NOTE: Employment in this position is contingent upon funding by Health Fee Services Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. SUMMARY DESCRIPTION Under direction from the appropriate level manager or administrator, perform specialized front office and back-office functions in support of the Student Health and Wellness Center (SHWC) at Saddleback College; screens callers and visitors; schedules appointments; maintains patient records; assists medical staff with health-related programs, exams, back-office duties, and medical inventory; and utilize computerized information systems to perform job duties. Perform medical tasks and procedures that are typical for a Medical Assistant. May receive functional and technical direction from higher level staff, as well as Physicians, Nurse Practitioners, Physician Assistants, and Registered Nurses. DISTINGUISHING CHARACTERISTICS This is the journey level class within the Medical Assistant series. Employees within this class are distinguished from the Senior Medical Assistant in that the latter assumes responsibility for coordinating and overseeing the front and back-office activities of the SHWC, serving as the office lead, and serving as the primary contact person for problems and issues related to office activities and functions. Employees at the Medical Assistant level are fully aware of the operating procedures and policies of the work unit. REPRESENTATIVE DUTIES The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Provide medical assistance to registered nurses, nurse practitioners, physician assistants and medical doctors using universally accepted procedures; administer basic comfort measures to injured and ill persons, assist in performing medical observations and screening tests; reinforce RN/NP/PA/MD teaching and instructions; prepare and maintain examination rooms and other areas by cleaning and setting up equipment, keeping rooms stocked with supplies, and preparing examination tables; obtain patient vital signs such as temperature, weight, blood pressure, and pulse; assist with physicals; provide medications and injections as directed; sterilize instruments and other medical equipment; draw blood for completion of ordered tests; collect specimens; clean and dress wounds; assist medical personnel with emergency care and equipment, administer first aid, CPR and AED, when necessary; contact/print laboratory and/or diagnostic imaging services for patient test results; implement policies and procedures for disinfection and handling of contaminated waste or equipment; follow standardized precautions when handling hazardous waste. Communicate information where judgment, knowledge and interpretation of policies and procedures are required; acknowledge and greet students and other individuals visiting the SHWC; determine nature of visit and initiate appropriate course of action; determine the status of patients and their eligibility for health services; assist in establishing and implementing procedures for the reception and flow of students, including screening and prioritizing student needs in both routine and urgent situations; explain appropriate office and clinic procedures; review Notice of Privacy Policy with all health center visitors; provide accurate health services information and ensure a positive frontline experience. Screen calls, visitors, students, staff, and patients for medical needs and requests; respond to difficult and sensitive needs and requests including those of individuals with disabilities; provide information and interpret and apply SHWC policies and procedures; schedule appointments with medical staff based on information provided by the patient; collect and account for fees and other monies received. Alert clinical staff of patient's arrival or other patient needs as appropriate; address student crisis situations by following pre-established clinical procedures; assist in coordinating communication and activities with other departments and entities to exchange legally permissible health, safety and well-being information. Inspect documents, forms and records for accuracy and completeness; process a variety of forms and documents according to established procedures; ensure conformance to established guidelines and standards; assist patients in accurately completing appropriate medical forms and documents for the required information; accurately scan various medical records to patient charts; assist in completing documentation, filing, recording, and reporting of results; verify and update information in the electronic system and on patient forms; maintain, upload, add, and complete the current EMR system within the SHWC for each patient. Monitor radio/phone transmission to maintain contact with safety personnel and medical staff. Operate a variety of office equipment and machines; learn to use new technology as necessary to perform duties; utilize electronic technology to correspond with others and to maintain assigned calendars, schedules, and appointments; coordinate and arrange meetings; utilize various computer applications and software packages. Maintain student accident insurance records; provide claim forms and other necessary incident report forms; assist with processing forms to the appropriate entities within established guidelines; assist students with inquiries regarding insurance billing concerns; coordinate with the appropriate offices to expedite claims and resolve problems; initiate and process student insurance claims, including the completion and filing of required forms, notifying medical providers of patient needs, and assisting with the referral of injuries; assist students with obtaining follow up care with private physicians, dentists, clinics, and other community resources. Abide by all confidentiality practices required by department, state, and federal policies, laws, rules, and regulations; adhere to all HIPAA guidelines/regulations. Assist with SHWC education and promotion programs; assist with providing health education information to students and staff; maintain supplies of health information packets, pamphlets, health insurance information, and other materials; participate in health education programs including substance abuse program, health fairs, and other related projects. Assist with office and medical supplies inventory, maintenance, and ordering of supplies, equipment, and pharmaceuticals when needed, according to established procedures. Monitor, maintain, and ensure proper maintenance, cleanliness, and sanitation of front office, examination rooms, medication/lab rooms and other SHWC areas; ensure an orderly work environment. Attend a variety of meetings and training sessions as required; maintain compliance with online coursework and other mandatory trainings and certifications (i.e., FERPA, HIPAA, CPR/First Aid, etc.) as directed by supervisor; attend and participate in diversity, equity and inclusion trainings and events. Routes and distributes incoming mail and other materials; prepares outgoing mail and packages; and assists with daily activities to assure efficient operations. May provide training and guidance to lower-level staff and student workers. Establish and maintain cooperative working relationships with students, staff, and faculty, as well as various outside groups associated with or servicing the program to ensure efficient, effective, and correct implementation of departmental objectives; serve as liaison, and assist with the coordination of services, functions, and activities with other College/District departments, including those at off-site locations and strategic partners; facilitate communications between assigned supervisor, other administrators, students, academic and classified staff, other offices, educational institutions, public agencies, and the general public; interact and relay information, questions, and decisions regarding area of assignment. Perform related duties as required. QUALIFICATIONS The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of: Standard medical assistant principles, procedures, techniques, and practices, including procedures for injection administration and phlebotomy; First Aid, CPR, and AED procedures; emergency procedures and proper radio communication; Emergency Medical System (EMS) activation procedures. Philosophy, operational characteristics, services, activities, goals, and objectives of the SHWC; eligibility requirements; specialized functions, activities, operations, rules, regulations, requirements, and restrictions related to the SHWC; terminology, techniques, equipment, materials, principles, theories, practices, and procedures related to the SHWC. Information and research resources available related to health and wellness centers. Work organization and current medical office practices, procedures, terminology, methods, and equipment, including computer hardware and peripherals, devices, and applications; applicable software applications such as word processing, desktop publishing, spreadsheets, inventory tracking, and databases; principles and procedures of business letter writing. Principles, practices, and procedures of safety and sanitation requirements related to health care facilities and equipment; sterilization techniques and medical waste disposal procedures. Use, care, and storage of equipment, materials, and supplies used in a medical facility. Principles and techniques used in providing a high level of customer service and public relations including methods and techniques of proper telephone etiquette. Techniques to facilitate effective interaction with people on an individual or group basis; interpersonal skills using tact, patience, and courtesy. Effective written and oral communication skills including correct English usage, grammar, spelling, punctuation, and vocabulary. Pertinent federal, state, and local laws, codes, and regulations, including FERPA, HIPAA, and the Americans with Disabilities Act; confidentiality requirements when dealing with personal and sensitive student information; confidentiality requirements applicable to patient health reports and records. Diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds; institutional and community resources available to assist a diverse student population; needs of students with disabilities or requiring special services, Basic mathematical, data collection, and research concepts, principles, and practices. Principles, practices, requirements, and procedures of records management, including those related to maintaining filing systems and charting. Occupational hazards, health, and standard safety policies and procedures applicable to a health and wellness center, including applicable OSHA rules and regulations. Principles and practices of providing training, work direction, and guidance to lower-level office staff and student workers. District and College organization, services, programs, operations, policies, and objectives. Ability to: Perform front and back-office functions and procedures of a general and specialized nature involving the use of independent judgment and personal initiative in support of the HWC/SHC, including screening callers and visitors, scheduling appointments, and maintaining health records and information. Operate a variety of medical equipment such as stethoscope, sphygmomanometer, microscope, autoclave, centrifuge, scales, and a variety of diagnostic test kits. Conduct various medical screening tests; perform phlebotomy and administer injections. Remain calm and appropriately respond to emergency situations; administer First Aid, CPR, and AED. Communicate clearly and concisely, both orally and in writing in English; use correct English usage, grammar, spelling, punctuation, and vocabulary; understand and follow oral and written directions in English; listen actively and effectively. Interact extensively with and respond to requests and inquiries from students, faculty, staff, and public; respond appropriately to the health needs and requests and inquiries; effectively present information in person, electronically, or on the telephone to students, staff, or the public; provide excellent customer service. Develop, maintain, and foster effective working relationships involving interactions and communications personally, by phone, and in writing with a variety of individuals and/or groups from diverse backgrounds on a regular, ongoing basis. Exercise good judgment, discretion, and personal initiative in resolving confidential, difficult, and sensitive situations, according to established policies and procedures; use sound judgment in recognizing scope of authority; maintain critical and sensitive information, records, and reports confidentially. Operate office equipment including hardware, software, and devices supporting word processing, database management, and spreadsheets; type or enter data at a speed necessary for successful job performance; maintain accurate filing, record keeping, and tracking systems; apply excellent organization skills and attention to detail; compose and prepare correspondence and memoranda; maintain filing systems; prepare documentation, reports, and other written materials. Learn and understand the organization and operation of the assigned department as necessary to assume assigned responsibilities; understand, interpret, explain, and apply administrative and office policies and procedures as well as pertinent laws, regulations, and ordinances; work within the policies, functions, and requirements of area of assignment. Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students. Work effectively under pressure with frequent interruptions and a high degree of public contact on a variety of tasks concurrently while meeting established deadlines and changing priorities; concentrate on detailed tasks for extended periods of time; work confidentially, independently, and collaboratively. Assess situations, analyze problems, identify alternative solutions, project consequences of proposed actions, and adopt effective courses of action. Operate and ensure proper functioning of two-way radio equipment used to communicate with staff and campus safety. Maintain the cleanliness, sanitation, safety, and organization of assigned area; ensure adherence to safe work practices and procedures; monitor activities in assigned area and enforce policies for proper use and behavior. Perform arithmetic calculations quickly and accurately. Take and transcribe dictation, if required by the position, at a speed necessary for successful job performance. Effectively utilize technology and equipment in the performance of duties; adapt to changing technologies and learn functionality of new equipment and systems. Maintain an adequate inventory of materials for assigned program. Provide training, functional and technical work direction, and guidance to assigned staff and student workers. Assist others in locating appropriate resources; provide assistance to others on matters related to assigned area. Participate in trainings and meetings on-site and off-site as required. Report to work on a regular and consistent basis, as scheduled, to assigned job. Work evening/weekend shifts, as required. EDUCATION AND EXPERIENCE GUIDELINES Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education/Training: Graduation from high school or equivalent and completion of an accredited Medical Assistant Training Program. Experience: One year experience as a Medical Assistant, including both front and back-office duties in a medical office, clinic, or hospital setting. Experience in a public health agency, school health, or equivalent preferred. Licenses, Certificates, and/or Other Requirements: Current, valid Medical Assistant Certification from a medical assistant certifying organization approved by the Medical Board of California or acceptable national board certification. A valid certificate in Basic Life Support issued by the American Heart Association. A valid California driver's license and proof of insurability is required to drive a District or personal vehicle to attend meetings or pick up/deliver documents or other materials. WORK ENVIRONMENT AND PHYSICAL DEMANDS The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Work Environment: Work is performed primarily in a health clinic. Occasional response to any on-campus site during clear or inclement weather. Exposure to communicable diseases and other illnesses; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with students, academic and classified staff, and others. At least minimal environmental controls are in place to assure health and comfort. Physical Demands: Primary functions require sufficient physical ability and mobility to work in a clinical setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to assist in lifting or moving patients; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction. SPECIAL COVID-19 NOTICE: Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work. Thank you for your continued interest in working at the SOCCCD. The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. More information can be found on our District website by visiting https://www.socccd.edu/communications/covid-19-information . NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. SOCCCD will not sponsor any visa applications. PLEASE NOTE: A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status. Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS DISABILITY ACCOMODATIONS: If you require special accommodations in the application and/or selection process, please notify District Human Resources at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu. ATTENDANCE REQUIREMENT: Report to work on a regular and consistent basis, as scheduled, to assigned job. CAMPUS CRIME AND SAFETY AWARENESS: Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in the District Human Resources office upon request. DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY (EEO): The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds. Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion. SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER Important: You must complete your application for a posting by 11:59 p.m. , Pacific Standard Time, by the deadline, along with any required documents , in order to be considered for the position. Applicants must complete all fields/sections on the application. Do not type "See Resume" or leave any fields blank. Applicants must enter their work experience, education, etc. on the District application. Applications reflecting "See Resume" will be considered incomplete and will not be considered for recruitment.
COACHELLA VALLEY WATER DISTRICT
Thermal, California, United States
Job Summary TITLE: Wastewater Reclamation Plant Assistant Supervisor, WRP 4 SRN S13: $7,777 - $10,858 Monthly, Non-exempt Bargaining Unit: ASSET Department: Operations Division: Sanitation REPORTING RELATIONSHIP : Reports to : Shift Supervisor, Chief Plant Operator Supervises the following positions : Wastewater Operators I, II, III and Operators in Training Promotional opportunity procedures will include the following: Review of minimum qualifications Review of personnel files, including but not limited to: attendance history, disciplinary history, and performance evaluations Assessments: Oral Interview(s) DEFINITION: Under general direction, performs the most difficult operational and maintenance work at the District’s Wastewater Reclamation Plants. Acts as Wastewater Reclamation Plant Supervisor or Shift Supervisor in their absence, at minimum two days per week and will supervise a shift and have supervisory responsibilities for the reclamation plants during those times. Performs related duties as required. Essential Functions ESSENTIAL FUNCTIONS: Inspects work in progress to assure quality completion and within time and cost constraints. Provides feedback and suggestions for improvement when necessary.Schedules operations and maintenance work and insures that materials and equipment are available for operators.Reviews laboratory test results and initiates action to be taken.Trains and instructs new employees on operational and safety procedures using established district policy and guidelines.Keeps accurate records and reports. Makes oral and written reports of work performed. Inputs data into a computer.Provides assistance to the Wastewater Reclamation Plant Supervisor or Shift Supervisor in planning, coordinating and scheduling the overall plant operation.Responds to emergency situations, including when off duty.Attends workshops and seminars to maintain current technology and maintenance procedures.Maintain favorable and cooperative working relationships with both internal and external customers.Confers regularly with Wastewater Reclamation Plant Supervisor or Shift Supervisor on work performed or any potential problems. See http://www.cvwd.org/175/Job-Descriptions for full job description of each level. Minimum Qualifications MINIMUM QUALIFICATIONS : Licenses, Experience, and Certifications : Valid California Operators license issued by the State Department of Motor Vehicles. Department of Motor Vehicles driving record may influence employment or classification. AND Possession of a Grade III Wastewater Treatment Plant Operator certification issued by the California State Water Resources Control Board, as issued through procedures established by the Board. Failure to comply with certification requirements may influence employment or classification. Education and Experience: High School Diploma or Equivalent is required. College coursework in engineering, management or supervision is preferred. Any combination of training and experience which would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be to have four years experience in wastewater treatment plant operation with at least one year comparable to that of a Wastewater Reclamation Plant Operator III in the Coachella Valley Water District. Certificates, Licenses, Registration and Other Requirements Knowledge of : Administration and operation of a Wastewater Reclamation Plant and operations / process control laboratory. Operation of pumps, motors, and related equipment.Proper methods of lubricating, repairing and maintaining hydraulic and electrical equipment.Principles of training and supervision.Safe working practices.Principles of budgetary planning and control of expenditures.District policies and procedures. Abilities : Efficiently plan, organize and supervise the assigned group of workers.Delegate responsibilities and schedule work both on short and long-term basis.Demonstrates positive leadership skills and abilities.Communicate effectively using oral and written instruction.Analyze work problems and identify solutions which will facilitate the completion of assignments.Prepare and maintain accurate records and reports.Train, develop and evaluate assigned workers.Use professional customer service skills when working with the public.Work cooperatively with others.Work a rotating shift, including holidays and weekends.Respond to emergency call outs. PHYSICAL REQUIREMENTS : Drives District vehicle to job sites, including over rough terrain. Driving: LightCommunicates effectively both in person and over a two-way radio.Works in extreme weather conditions including heat and rain. May work in areas containing dust, fumes, chemicals and vapors.Work in confined spaces. Must be able to wear SCBA equipment.Works rotating shift including nights, weekends, and holidays. The Coachella Valley Water District provides a comprehensive, balanced, and competitive benefits package ensuring employees have many options to meet their healthcare, wellness and/or retirement savings goals. Providing employees with flexibility and support for all the different stages of life. Employees may pay some portion of their benefit premium costs based on the provisions of their labor-negotiated Memorandums of Understanding (MOU's) and the level of coverage they select. Additional information regarding CVWD employee benefits is available at https://www.cvwd.org/176/Benefits . Closing Date/Time: 4/24/2024 11:59 PM Pacific
Apr 11, 2024
Full Time
Job Summary TITLE: Wastewater Reclamation Plant Assistant Supervisor, WRP 4 SRN S13: $7,777 - $10,858 Monthly, Non-exempt Bargaining Unit: ASSET Department: Operations Division: Sanitation REPORTING RELATIONSHIP : Reports to : Shift Supervisor, Chief Plant Operator Supervises the following positions : Wastewater Operators I, II, III and Operators in Training Promotional opportunity procedures will include the following: Review of minimum qualifications Review of personnel files, including but not limited to: attendance history, disciplinary history, and performance evaluations Assessments: Oral Interview(s) DEFINITION: Under general direction, performs the most difficult operational and maintenance work at the District’s Wastewater Reclamation Plants. Acts as Wastewater Reclamation Plant Supervisor or Shift Supervisor in their absence, at minimum two days per week and will supervise a shift and have supervisory responsibilities for the reclamation plants during those times. Performs related duties as required. Essential Functions ESSENTIAL FUNCTIONS: Inspects work in progress to assure quality completion and within time and cost constraints. Provides feedback and suggestions for improvement when necessary.Schedules operations and maintenance work and insures that materials and equipment are available for operators.Reviews laboratory test results and initiates action to be taken.Trains and instructs new employees on operational and safety procedures using established district policy and guidelines.Keeps accurate records and reports. Makes oral and written reports of work performed. Inputs data into a computer.Provides assistance to the Wastewater Reclamation Plant Supervisor or Shift Supervisor in planning, coordinating and scheduling the overall plant operation.Responds to emergency situations, including when off duty.Attends workshops and seminars to maintain current technology and maintenance procedures.Maintain favorable and cooperative working relationships with both internal and external customers.Confers regularly with Wastewater Reclamation Plant Supervisor or Shift Supervisor on work performed or any potential problems. See http://www.cvwd.org/175/Job-Descriptions for full job description of each level. Minimum Qualifications MINIMUM QUALIFICATIONS : Licenses, Experience, and Certifications : Valid California Operators license issued by the State Department of Motor Vehicles. Department of Motor Vehicles driving record may influence employment or classification. AND Possession of a Grade III Wastewater Treatment Plant Operator certification issued by the California State Water Resources Control Board, as issued through procedures established by the Board. Failure to comply with certification requirements may influence employment or classification. Education and Experience: High School Diploma or Equivalent is required. College coursework in engineering, management or supervision is preferred. Any combination of training and experience which would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be to have four years experience in wastewater treatment plant operation with at least one year comparable to that of a Wastewater Reclamation Plant Operator III in the Coachella Valley Water District. Certificates, Licenses, Registration and Other Requirements Knowledge of : Administration and operation of a Wastewater Reclamation Plant and operations / process control laboratory. Operation of pumps, motors, and related equipment.Proper methods of lubricating, repairing and maintaining hydraulic and electrical equipment.Principles of training and supervision.Safe working practices.Principles of budgetary planning and control of expenditures.District policies and procedures. Abilities : Efficiently plan, organize and supervise the assigned group of workers.Delegate responsibilities and schedule work both on short and long-term basis.Demonstrates positive leadership skills and abilities.Communicate effectively using oral and written instruction.Analyze work problems and identify solutions which will facilitate the completion of assignments.Prepare and maintain accurate records and reports.Train, develop and evaluate assigned workers.Use professional customer service skills when working with the public.Work cooperatively with others.Work a rotating shift, including holidays and weekends.Respond to emergency call outs. PHYSICAL REQUIREMENTS : Drives District vehicle to job sites, including over rough terrain. Driving: LightCommunicates effectively both in person and over a two-way radio.Works in extreme weather conditions including heat and rain. May work in areas containing dust, fumes, chemicals and vapors.Work in confined spaces. Must be able to wear SCBA equipment.Works rotating shift including nights, weekends, and holidays. The Coachella Valley Water District provides a comprehensive, balanced, and competitive benefits package ensuring employees have many options to meet their healthcare, wellness and/or retirement savings goals. Providing employees with flexibility and support for all the different stages of life. Employees may pay some portion of their benefit premium costs based on the provisions of their labor-negotiated Memorandums of Understanding (MOU's) and the level of coverage they select. Additional information regarding CVWD employee benefits is available at https://www.cvwd.org/176/Benefits . Closing Date/Time: 4/24/2024 11:59 PM Pacific
SOUTH ORANGE COUNTY COMMUNITY COLLEGE DISTRICT (SOCCC)
Mission Viejo, California, United States
Title: Office Assistant, Categorical Job Category: CSEA Job Opening Date: April 09, 2024 Job Closing Date: April 24, 2024 Location: Irvine Valley College Work Location: Irvine, California Department: Disabled Students Programs and Services Pay Grade, for more information click on this link: https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules Pay Rate Type: Monthly Work Days: Monday - Friday Work Hours: Mon / Wed - 10:00am - 7:00pm , Tu/Th 8:00am - 5:00pm, Fri - 8:00am - 4:30pm (Schedule and Shift are subject to change in accordance with the departments needs.) Hours Per Week: 40 Percentage of Employment: 100% Months of Employment: 12 Salary: Starting at $4,001 per month Required Documents: Resume and Cover Letter Job Description: C.S.E.A. Classified Bargaining Unit Salary Range 113 Application materials must be received by 11:59pm 04/23/2024 Required Document: Resume and Cover Letter Applications missing the required documents will not be considered. PLEASE NOTE: Employment in this position is contingent upon funding by Disabled Students Programs and Services Work Schedule - Monday and Wednesday - 10:00am to 7:00pm, Tuesday and Thursday - 8:00am to 5:00pm, Friday 8:00am to 4:30pm Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. SUMMARY DESCRIPTION Under supervision from assigned supervisory or management staff, performs a variety of office support, clerical, and routine secretarial duties of a general or specialized nature in support of the function to which assigned; provides word processing and data entry support; maintains a variety of files and records; and provides information and assistance to students, faculty, staff, and the general public. May receive technical training and work direction from an academic bargaining unit program supervisor, an executive assistant, or an administrative assistant. DISTINGUISHING CHARACTERISTICS This is a journey level clerical classification. Positions at this level are not expected to function with the same amount of program knowledge or skill level as positions allocated to the Administrative Assistant level and usually exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and/or fits an established structure or pattern. Exceptions or changes in procedures are explained as they arise. REPRESENTATIVE DUTIES The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Serve as receptionist for assigned area; receive office and telephone callers; provide material and information in response to requests for information related to assigned area of responsibility; convey telephone messages; refer callers to appropriate staff for further assistance as needed. Verify and review materials, applications, records, files, and reports for completeness and conformance with established regulations and procedures; apply applicable policies and procedures in determining completeness of applications, records, files, and reports; collect and process appropriate information. Type, word process, and proofread a variety of documents and forms including general correspondence, agendas, reports, and memoranda from rough draft, recordings, or verbal instruction; disseminate information as appropriate. Maintain accurate and up-to-date files and records for assigned areas; develop and monitor various logs, accounts, and files for current and accurate information; verify accuracy of information, researching discrepancies and recording information; organize and maintain filing systems. Access student files on computer terminal; input corrections such as status, address, and course changes. Perform a variety of routine clerical accounting duties and responsibilities involved in financial record keeping and reporting for assigned area; maintains a variety of accounting records, logs, and files; compile information and data for statistical and financial reports; check and tabulate data. Receive, sort, and distribute incoming and outgoing correspondence. Present program information to students and faculty; assist in preparing program materials; receive, sort, and deliver materials. May prepare a variety of documents for publications and marketing pieces including brochures, flyers, event programs, and related materials. Maintain office supplies and inventories; order, receive, and maintain office supplies and equipment; prepare and deliver requisitions, purchase orders, and work order forms. Maintain calendar of activities, meetings, and various events for assigned staff; coordinates activities with others. Schedule and prepare for a variety of meetings; prepare and distribute agendas; make arrangements for facility usage; attend meetings related to assigned division; take and prepare minutes as assigned; disseminate information as appropriate. Utilize various computer applications and software packages; maintain and generate reports from a database or network system. Operate office equipment including computer equipment, typewriter, calculator, copier, and facsimile machine. Perform related duties as required. QUALIFICATIONS The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of: Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Basic principles of business letter writing and basic report preparation. Principles and practices used to establish and maintain files and information retrieval systems. Principles, practices, and procedures of basic fiscal, statistical, and administrative record keeping. Basic principles and techniques used in public relations including methods and techniques of proper receptionist and telephone etiquette. Basic mathematical concepts. Work organization principles and practices. English usage, grammar, spelling, punctuation, and vocabulary. Ability to: Learn and understand the organization and operation of the assigned program area as necessary to assume assigned responsibilities. Learn, understand, interpret, and apply general administrative and office policies and procedures. Learn the methods and standards used in processing College paperwork. Perform a variety of office support and clerical duties and activities of a general and specialized nature for an assigned office. Respond to requests and inquiries from students, staff, or the public; effectively present information in person or on the telephone to students, staff or the public. Use sound judgment in recognizing scope of authority. Type or enter data at a speed necessary for successful job performance. Compile and organize data and information. Maintain filing systems. Exercise good judgment in maintaining information, records, and reports. Plan and organize work to meet schedules and changing deadlines. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Adapt to changing technologies and learn functionality of new equipment and systems. Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person. Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. EDUCATION AND EXPERIENCE GUIDELINES Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education/Training: Equivalent to the completion of the twelfth grade. Experience: Two years of general clerical experience preferably involving extensive public contact. License or Certificate: A valid California driver's license and proof of insurability may be required for some positions to drive a District or personal vehicle to attend meetings or pick up/deliver documents or other materials. PHYSICAL DEMANDS AND WORKING ENVIRONMENT The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard office setting. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with students, academic and classified staff, and others. At least minimal environmental controls are in place to assure health and comfort. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information; and may occasionally travel to other offices or locations to attend meetings or to pick up or deliver materials. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction. SPECIAL COVID-19 NOTICE: Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work. Thank you for your continued interest in working at the SOCCCD. The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. More information can be found on our District website by visiting https://www.socccd.edu/communications/covid-19-information . NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. SOCCCD will not sponsor any visa applications. PLEASE NOTE: A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status. Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS DISABILITY ACCOMODATIONS: If you require special accommodations in the application and/or selection process, please notify District Human Resources at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu. ATTENDANCE REQUIREMENT: Report to work on a regular and consistent basis, as scheduled, to assigned job. CAMPUS CRIME AND SAFETY AWARENESS: Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in the District Human Resources office upon request. DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY (EEO): The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds. Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion. SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER Important: You must complete your application for a posting by 11:59 p.m. , Pacific Standard Time, by the deadline, along with any required documents , in order to be considered for the position. Applicants must complete all fields/sections on the application. Do not type "See Resume" or leave any fields blank. Applicants must enter their work experience, education, etc. on the District application. Applications reflecting "See Resume" will be considered incomplete and will not be considered for recruitment.
Apr 10, 2024
Full Time
Title: Office Assistant, Categorical Job Category: CSEA Job Opening Date: April 09, 2024 Job Closing Date: April 24, 2024 Location: Irvine Valley College Work Location: Irvine, California Department: Disabled Students Programs and Services Pay Grade, for more information click on this link: https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules Pay Rate Type: Monthly Work Days: Monday - Friday Work Hours: Mon / Wed - 10:00am - 7:00pm , Tu/Th 8:00am - 5:00pm, Fri - 8:00am - 4:30pm (Schedule and Shift are subject to change in accordance with the departments needs.) Hours Per Week: 40 Percentage of Employment: 100% Months of Employment: 12 Salary: Starting at $4,001 per month Required Documents: Resume and Cover Letter Job Description: C.S.E.A. Classified Bargaining Unit Salary Range 113 Application materials must be received by 11:59pm 04/23/2024 Required Document: Resume and Cover Letter Applications missing the required documents will not be considered. PLEASE NOTE: Employment in this position is contingent upon funding by Disabled Students Programs and Services Work Schedule - Monday and Wednesday - 10:00am to 7:00pm, Tuesday and Thursday - 8:00am to 5:00pm, Friday 8:00am to 4:30pm Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. SUMMARY DESCRIPTION Under supervision from assigned supervisory or management staff, performs a variety of office support, clerical, and routine secretarial duties of a general or specialized nature in support of the function to which assigned; provides word processing and data entry support; maintains a variety of files and records; and provides information and assistance to students, faculty, staff, and the general public. May receive technical training and work direction from an academic bargaining unit program supervisor, an executive assistant, or an administrative assistant. DISTINGUISHING CHARACTERISTICS This is a journey level clerical classification. Positions at this level are not expected to function with the same amount of program knowledge or skill level as positions allocated to the Administrative Assistant level and usually exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and/or fits an established structure or pattern. Exceptions or changes in procedures are explained as they arise. REPRESENTATIVE DUTIES The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Serve as receptionist for assigned area; receive office and telephone callers; provide material and information in response to requests for information related to assigned area of responsibility; convey telephone messages; refer callers to appropriate staff for further assistance as needed. Verify and review materials, applications, records, files, and reports for completeness and conformance with established regulations and procedures; apply applicable policies and procedures in determining completeness of applications, records, files, and reports; collect and process appropriate information. Type, word process, and proofread a variety of documents and forms including general correspondence, agendas, reports, and memoranda from rough draft, recordings, or verbal instruction; disseminate information as appropriate. Maintain accurate and up-to-date files and records for assigned areas; develop and monitor various logs, accounts, and files for current and accurate information; verify accuracy of information, researching discrepancies and recording information; organize and maintain filing systems. Access student files on computer terminal; input corrections such as status, address, and course changes. Perform a variety of routine clerical accounting duties and responsibilities involved in financial record keeping and reporting for assigned area; maintains a variety of accounting records, logs, and files; compile information and data for statistical and financial reports; check and tabulate data. Receive, sort, and distribute incoming and outgoing correspondence. Present program information to students and faculty; assist in preparing program materials; receive, sort, and deliver materials. May prepare a variety of documents for publications and marketing pieces including brochures, flyers, event programs, and related materials. Maintain office supplies and inventories; order, receive, and maintain office supplies and equipment; prepare and deliver requisitions, purchase orders, and work order forms. Maintain calendar of activities, meetings, and various events for assigned staff; coordinates activities with others. Schedule and prepare for a variety of meetings; prepare and distribute agendas; make arrangements for facility usage; attend meetings related to assigned division; take and prepare minutes as assigned; disseminate information as appropriate. Utilize various computer applications and software packages; maintain and generate reports from a database or network system. Operate office equipment including computer equipment, typewriter, calculator, copier, and facsimile machine. Perform related duties as required. QUALIFICATIONS The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of: Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Basic principles of business letter writing and basic report preparation. Principles and practices used to establish and maintain files and information retrieval systems. Principles, practices, and procedures of basic fiscal, statistical, and administrative record keeping. Basic principles and techniques used in public relations including methods and techniques of proper receptionist and telephone etiquette. Basic mathematical concepts. Work organization principles and practices. English usage, grammar, spelling, punctuation, and vocabulary. Ability to: Learn and understand the organization and operation of the assigned program area as necessary to assume assigned responsibilities. Learn, understand, interpret, and apply general administrative and office policies and procedures. Learn the methods and standards used in processing College paperwork. Perform a variety of office support and clerical duties and activities of a general and specialized nature for an assigned office. Respond to requests and inquiries from students, staff, or the public; effectively present information in person or on the telephone to students, staff or the public. Use sound judgment in recognizing scope of authority. Type or enter data at a speed necessary for successful job performance. Compile and organize data and information. Maintain filing systems. Exercise good judgment in maintaining information, records, and reports. Plan and organize work to meet schedules and changing deadlines. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Adapt to changing technologies and learn functionality of new equipment and systems. Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person. Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. EDUCATION AND EXPERIENCE GUIDELINES Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education/Training: Equivalent to the completion of the twelfth grade. Experience: Two years of general clerical experience preferably involving extensive public contact. License or Certificate: A valid California driver's license and proof of insurability may be required for some positions to drive a District or personal vehicle to attend meetings or pick up/deliver documents or other materials. PHYSICAL DEMANDS AND WORKING ENVIRONMENT The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard office setting. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with students, academic and classified staff, and others. At least minimal environmental controls are in place to assure health and comfort. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information; and may occasionally travel to other offices or locations to attend meetings or to pick up or deliver materials. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction. SPECIAL COVID-19 NOTICE: Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work. Thank you for your continued interest in working at the SOCCCD. The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. More information can be found on our District website by visiting https://www.socccd.edu/communications/covid-19-information . NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. SOCCCD will not sponsor any visa applications. PLEASE NOTE: A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status. Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS DISABILITY ACCOMODATIONS: If you require special accommodations in the application and/or selection process, please notify District Human Resources at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu. ATTENDANCE REQUIREMENT: Report to work on a regular and consistent basis, as scheduled, to assigned job. CAMPUS CRIME AND SAFETY AWARENESS: Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in the District Human Resources office upon request. DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY (EEO): The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds. Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion. SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER Important: You must complete your application for a posting by 11:59 p.m. , Pacific Standard Time, by the deadline, along with any required documents , in order to be considered for the position. Applicants must complete all fields/sections on the application. Do not type "See Resume" or leave any fields blank. Applicants must enter their work experience, education, etc. on the District application. Applications reflecting "See Resume" will be considered incomplete and will not be considered for recruitment.
TEXAS PARKS AND WILDLIFE
Lockhart, Texas, United States
TPWD MISSION To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed. Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete. Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview. WATCH OUR VIDEO ON HOW TO APPLY FOR JOBS APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions, go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en MILITARY OCCUPATIONAL SPECIALTY CODES: Job Classification Service Military Specialty Administrative Assistant I-VI Army 15P, 42A, 56M, 68G, 420A Administrative Assistant I-VI Navy AZ, LS, LSS, MC, PS, RP, SN, YN, YNS, 741X Administrative Assistant I-VI Coast Guard YN, PERS Administrative Assistant I-VI Marine Corps 0100, 0111, 3372, 3381, 6046, 0170, 4430 Administrative Assistant I-VI Air Force 3F5X1, 8A200 *More information on military occupational specialty codes can be found below: https://www.onetonline.org/crosswalk/MOC/ https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf MILITARY EMPLOYMENT PREFERENCE: If you choose to claim military employment preference as outlined by the State of Texas, you must complete the Military Employment Preference Survey and attach this form and required documentation referenced on this form at the time your application is submitted . If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/ Required forms that will need to be attached with application for Military Employment Preference: Veteran- DD214 showing honorable discharge. Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation. Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation. Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active duty military orders. Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating. Documentation must be attached to the application before military preference can be granted. BENEFITS: Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, telework, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page. HIRING CONTACT: Jennifer Lott, (512) 398-3479 x227 PHYSICAL WORK ADDRESS: Lockhart State Park, 2012 State Park Road, Lockhart, Texas 78644 GENERAL DESCRIPTION : This position requires flexibility as the park operates with a small staff and different demands will be needed of our administrative assistant as situations arise, but the primary job responsibilities will focus on running and operating Lockhart State Park's Park Store. Applicant should be familiar with purchasing, budgeting, pricing, and promoting items related to the unique features of Lockhart State Park - to include, but not limited to, camping, hiking, golfing, and the public pool swimming - all while maintaining excellent customer service skills when dealing with customers on a daily basis. Performs routine (journey-level) administrative support work. Under the direction of the Office Manager, this position is responsible for assisting in the administrative duties of managing daily operations at Lockhart State Park. Serves as the Manager of the Lockhart State Park Store. Assists and research problems with Fiscal Control reports completed weekly, monthly, quarterly, and annually. Maintains, stocks, and prices Park Store merchandise. Conducts inventory reconciliations, compiles, and maintains inventory and reviews inventory control records. Prepares, reviews, edits, and reconciles discrepancies in reports, purchase orders, correspondence, records, and other related forms. Processes and distributes incoming and outgoing mail. Performs computerized registration, fee collection, and concessions management. Maintains filing and recordkeeping systems. Receives and counts cash, as well as delivers Park deposits to the bank while maintaining accountability. Provides customer service, information, and assistance to park visitors and general public. Assists with training employees and volunteers in all facets of office and headquarters operations, office supplies and inventories as required. Prepares and submits purchasing paperwork, ledgers, and reports for both operational and concession items. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment. Performs additional duties as assigned. Complies with all Agency, Division and Branch rules, regulations and procedures. Qualifications: MINIMUM QUALIFICATIONS : Education : Graduation from High School or GED. Experience : Two years' experience performing administrative support duties. Licensure : If driving is required, applicant must possess a valid State driver's license. PREFERRED QUALIFICATIONS : Education : Graduation from an accredited college or university with a Bachelor's degree, or successful completion of some college courses. Experience : One year experience in basic accounting, budgeting, handling, and accounting for cash revenues, and other related duties; One year experience in retail sales and inventory management (i.e., purchasing, receiving, stocking, storing, and reporting); Two years' experience using personal computers, including Microsoft Excel and Outlook software; Two years' experience in public relations and/or customer service; Two years' experience working with State of Texas administrative and purchasing policy and procedures; Two years' experience of coordinating the work of volunteers; One year experience of training others. KNOWLEDGE, SKILLS AND ABILITIES : Knowledge of office practices and administrative and clerical procedures; Knowledge of retail sales practices and procedures; Knowledge of recreational rental equipment, ordering, receiving, inventory control, merchandise display, and recordkeeping; Knowledge of maintenance techniques and procedures needed to maintain and operate a store building, recreational equipment and other related equipment; Knowledge of written communication and report writing (i.e., using correct spelling, punctuation, grammar, and arithmetic); Knowledge of fiscal control policies; Knowledge of public safety procedures; Knowledge of general store/retail merchandise management: ordering, merchandising, storing, receiving, inventory control, merchandise display, and recordkeeping; Knowledge of audits, property, and budget control; Knowledge of purchasing methods, procedures, and sources; Knowledge of basic mathematics; Skill in using MS Word, Excel, and Outlook; Skill in effective verbal and written communication; Skill in using standard office equipment and software; Skill in using Windows based software (e.g., Point of Sale) applications; Skill in providing quality customer service in a professional and courteous manner; Skill in establishing and maintaining effective work relationships with co-workers and work related contacts; Skill in capturing and entering budget expenditures; Skill in planning, assigning, and/or supervising the work of others; Ability to work as a member of a team; Ability to interpret rules, regulations, policies, and procedures; Ability to work independently with little or no supervision; Ability to accurately handle cash and account for revenue collected; Ability to maintain strict confidentiality; Ability to account for purchases and sales of merchandise; Ability to prepare, reconcile and maintain detailed purchasing and budgeting records, files and reports; Ability to make arithmetic computations; Ability to learn new software applications; Ability to implement administrative procedures; Ability to handle emergencies, complaints, stressful situations, and large groups of people; Ability to maintain flexibility and work with frequent interruptions and multiple changing priorities; Ability to conduct manual labor, including lifting supplies and materials up to 20 lbs.; Ability to perform work activities in accordance with TPWD safety program. WORKING CONDITIONS : Required to work in a public park with overnight camping and day use including a pool and 9-hole golf course; Required to work 40 hours per week, to include various and flexible schedules with hours other than 8:00 a.m. to 5:00 p.m. and days off other than Saturdays, Sundays, and holidays; Required to adjust to changing schedules; Required to work overtime as necessary; Must be able to work independently without supervision and as part of a team; Must conform to TPWD dress and grooming standards, work rules, and safety procedures; Required to perform manual labor, including lifting supplies and materials up to 20 lbs.; Required to travel 5% with possible overnight stays; May be required to operate a State vehicle; Non-smoking environment in State vehicles and buildings. TPWD IS AN EQUAL OPPORTUNITY EMPLOYER Closing Date: Apr 19, 2024, 11:59:00 PM
Apr 06, 2024
Full Time
TPWD MISSION To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed. Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete. Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview. WATCH OUR VIDEO ON HOW TO APPLY FOR JOBS APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions, go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en MILITARY OCCUPATIONAL SPECIALTY CODES: Job Classification Service Military Specialty Administrative Assistant I-VI Army 15P, 42A, 56M, 68G, 420A Administrative Assistant I-VI Navy AZ, LS, LSS, MC, PS, RP, SN, YN, YNS, 741X Administrative Assistant I-VI Coast Guard YN, PERS Administrative Assistant I-VI Marine Corps 0100, 0111, 3372, 3381, 6046, 0170, 4430 Administrative Assistant I-VI Air Force 3F5X1, 8A200 *More information on military occupational specialty codes can be found below: https://www.onetonline.org/crosswalk/MOC/ https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf MILITARY EMPLOYMENT PREFERENCE: If you choose to claim military employment preference as outlined by the State of Texas, you must complete the Military Employment Preference Survey and attach this form and required documentation referenced on this form at the time your application is submitted . If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/ Required forms that will need to be attached with application for Military Employment Preference: Veteran- DD214 showing honorable discharge. Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation. Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation. Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active duty military orders. Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating. Documentation must be attached to the application before military preference can be granted. BENEFITS: Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, telework, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page. HIRING CONTACT: Jennifer Lott, (512) 398-3479 x227 PHYSICAL WORK ADDRESS: Lockhart State Park, 2012 State Park Road, Lockhart, Texas 78644 GENERAL DESCRIPTION : This position requires flexibility as the park operates with a small staff and different demands will be needed of our administrative assistant as situations arise, but the primary job responsibilities will focus on running and operating Lockhart State Park's Park Store. Applicant should be familiar with purchasing, budgeting, pricing, and promoting items related to the unique features of Lockhart State Park - to include, but not limited to, camping, hiking, golfing, and the public pool swimming - all while maintaining excellent customer service skills when dealing with customers on a daily basis. Performs routine (journey-level) administrative support work. Under the direction of the Office Manager, this position is responsible for assisting in the administrative duties of managing daily operations at Lockhart State Park. Serves as the Manager of the Lockhart State Park Store. Assists and research problems with Fiscal Control reports completed weekly, monthly, quarterly, and annually. Maintains, stocks, and prices Park Store merchandise. Conducts inventory reconciliations, compiles, and maintains inventory and reviews inventory control records. Prepares, reviews, edits, and reconciles discrepancies in reports, purchase orders, correspondence, records, and other related forms. Processes and distributes incoming and outgoing mail. Performs computerized registration, fee collection, and concessions management. Maintains filing and recordkeeping systems. Receives and counts cash, as well as delivers Park deposits to the bank while maintaining accountability. Provides customer service, information, and assistance to park visitors and general public. Assists with training employees and volunteers in all facets of office and headquarters operations, office supplies and inventories as required. Prepares and submits purchasing paperwork, ledgers, and reports for both operational and concession items. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment. Performs additional duties as assigned. Complies with all Agency, Division and Branch rules, regulations and procedures. Qualifications: MINIMUM QUALIFICATIONS : Education : Graduation from High School or GED. Experience : Two years' experience performing administrative support duties. Licensure : If driving is required, applicant must possess a valid State driver's license. PREFERRED QUALIFICATIONS : Education : Graduation from an accredited college or university with a Bachelor's degree, or successful completion of some college courses. Experience : One year experience in basic accounting, budgeting, handling, and accounting for cash revenues, and other related duties; One year experience in retail sales and inventory management (i.e., purchasing, receiving, stocking, storing, and reporting); Two years' experience using personal computers, including Microsoft Excel and Outlook software; Two years' experience in public relations and/or customer service; Two years' experience working with State of Texas administrative and purchasing policy and procedures; Two years' experience of coordinating the work of volunteers; One year experience of training others. KNOWLEDGE, SKILLS AND ABILITIES : Knowledge of office practices and administrative and clerical procedures; Knowledge of retail sales practices and procedures; Knowledge of recreational rental equipment, ordering, receiving, inventory control, merchandise display, and recordkeeping; Knowledge of maintenance techniques and procedures needed to maintain and operate a store building, recreational equipment and other related equipment; Knowledge of written communication and report writing (i.e., using correct spelling, punctuation, grammar, and arithmetic); Knowledge of fiscal control policies; Knowledge of public safety procedures; Knowledge of general store/retail merchandise management: ordering, merchandising, storing, receiving, inventory control, merchandise display, and recordkeeping; Knowledge of audits, property, and budget control; Knowledge of purchasing methods, procedures, and sources; Knowledge of basic mathematics; Skill in using MS Word, Excel, and Outlook; Skill in effective verbal and written communication; Skill in using standard office equipment and software; Skill in using Windows based software (e.g., Point of Sale) applications; Skill in providing quality customer service in a professional and courteous manner; Skill in establishing and maintaining effective work relationships with co-workers and work related contacts; Skill in capturing and entering budget expenditures; Skill in planning, assigning, and/or supervising the work of others; Ability to work as a member of a team; Ability to interpret rules, regulations, policies, and procedures; Ability to work independently with little or no supervision; Ability to accurately handle cash and account for revenue collected; Ability to maintain strict confidentiality; Ability to account for purchases and sales of merchandise; Ability to prepare, reconcile and maintain detailed purchasing and budgeting records, files and reports; Ability to make arithmetic computations; Ability to learn new software applications; Ability to implement administrative procedures; Ability to handle emergencies, complaints, stressful situations, and large groups of people; Ability to maintain flexibility and work with frequent interruptions and multiple changing priorities; Ability to conduct manual labor, including lifting supplies and materials up to 20 lbs.; Ability to perform work activities in accordance with TPWD safety program. WORKING CONDITIONS : Required to work in a public park with overnight camping and day use including a pool and 9-hole golf course; Required to work 40 hours per week, to include various and flexible schedules with hours other than 8:00 a.m. to 5:00 p.m. and days off other than Saturdays, Sundays, and holidays; Required to adjust to changing schedules; Required to work overtime as necessary; Must be able to work independently without supervision and as part of a team; Must conform to TPWD dress and grooming standards, work rules, and safety procedures; Required to perform manual labor, including lifting supplies and materials up to 20 lbs.; Required to travel 5% with possible overnight stays; May be required to operate a State vehicle; Non-smoking environment in State vehicles and buildings. TPWD IS AN EQUAL OPPORTUNITY EMPLOYER Closing Date: Apr 19, 2024, 11:59:00 PM
California State University (CSU) Northridge
18111 Nordhoff Street, Northridge, CA 91330, USA
Tenure-Track Faculty Position Announcement Department: Educational Psychology & Counseling Faculty Hire Number: #24-34 Rank: Assistant Professor Effective Date of Appointment: August 21, 2024 (Subject to Budgetary Approval) Salary Scale: $76,188 - $80,004 (Dependent upon qualifications) CSUN’s Commitment to You: CSUN is committed to achieving excellence through teaching, scholarship, learning and inclusion. Our values include a respect for all people, building partnerships with the community and the encouragement of innovation, experimentation, and creativity. CSUN strives to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. CSUN is especially interested in candidates who make contributions to equity and inclusion in the pursuit of excellence for all members of the university community. As a Hispanic-serving Institution (HSI), inclusiveness and diversity are integral to CSUN’s commitment to excellence in teaching, research, and engagement. As of Fall 2022, CSUN enrolls ~38,000 students, where 57.3% are Latinx, 19.8% are White, 9.2% are Asian-American, 4.9% are Black/African American, 0.1% are Native American, and 0.2% are Native Hawaiian or Pacific Islander. For more information about the University, visit: http://www.csun.edu About the College : For more information about the College of Education, see: https://www.csun.edu/eisner- education About the Department: For more information about the Department of Educational Psychology & Counseling, see: https://www.csun.edu/eisner-education/educational-psychology-counseling About the Marriage and Family Therapy Program: For more information about the Marriage and Family Therapy program see: https://www.csun.edu/eisner-education/educational-psychology-counseling/ms-marriage-family-therapy Position: The department of Educational Psychology & Counseling at California State University, Northridge (CSUN) is seeking a tenure-track faculty member in Marriage and Family Therapy at the rank of Assistant Professor.Specifically, the Department seeks candidates who: demonstrate and articulate a commitment to socially just and equity minded teaching, scholarship, mentoring, and service sufficient to warrant a tenure-track appointment as an Assistant Professor; can teach through an intersectional lens that uses a systemic, trauma-informed, collaborative, and strengths-based pedagogical approach; demonstrate the ability to effectively work with a diverse student population; and has experience in advising, mentoring, course development, research, and securing external grants. In addition to teaching, the position requires weekly office hours, attending faculty meetings, participation in assessment of student learning, and service to the department, college, and university. The successful candidate will be held to the standards and requirements of the college and department in which he/she/they is/are housed for recommending tenure and promotion. Given CSUN’s commitment to excellence in teaching, research, and engagement in a diverse environment, the successful candidate will help the Department achieve equitable academic outcomes for all students through teaching, student mentorship, scholarship, and service. Required Qualifications: Earned doctorate from an accredited institution in marriage and family therapy or related field. Doctoral degree must be awarded by the hiring date. Marriage and Family Therapy or other clinical mental health licensure or license eligible in California within two years of hire. Eligibility for AAMFT Approved Supervisor Status within two years. Demonstrated clinical and professional experience working with individuals, children, families, and/or community mental health systems that serve minoritized communities. Evidence of, or clear potential for graduate-level teaching experience, both in-person and online. Evidence of, or clear potential for working with and mentoring MFT students of diverse backgrounds at the graduate level. Evidence of, or clear potential for successful scholarly and sustained publication in area of specialty. Evidence of, or clear potential for effective and collaborative University, College, Department, and Community service. Preferred Qualifications: Advanced degree from a Commission on Accreditation for Marriage and Family Therapy Education (COAMFTE) institution. Experience using culturally responsive pedagogy that leads to equitable outcomes for all students. Experience creating a student-centered learning environment. Research experience or potential for working with students from diverse backgrounds. Experience adopting inclusive approaches to mentoring. Evidence of fully formed teaching philosophy. Evidence of a fully formed model of supervision. Clinical and applied skills sufficient to teach practicum and fieldwork courses and conduct live supervision with trainees in marriage and family therapy. Experience with evidence-based practices and clinical assessments relevant to the field. Experience with accreditation, including report writing and evaluation processes. Experience securing external grant funding. Evidence of, or clear potential for demonstrated commitment to successfully engage, build, and sustain healthy, professional working relationships with a diverse student population aligned with Educational Psychology and Counseling Department mission. Responsibilities: Faculty success at CSUN is measured by three criteria: teaching effectiveness; contributions to one's field of study; and service to the University and Community. The standard teaching assignment is 12 units (4 courses per semester). However, new faculty members in their first two years teach 9 units per semester (3 courses). Teach core and specialty courses in Marriage and Family Therapy, which includes chairing thesis/project/comprehensive examination committees. A description of Department courses can be found at: https://catalog.csun.edu/academics/epc/programs/ms-marriage-and-family-therapy/ Participate in program development, coordination, and evaluation, including assessment and accreditation processes and data collection. Recruit, advise, and mentor minoritized and differently-abled students. Train therapists who can effectively work with diverse populations and collaborate with other professionals. Peer-reviewed publications and presentations at academic and professional conferences are important for tenure and promotion, and CSUN faculty members can apply for competitive awards that provide course releases and funding for research or fund travel for research. Tenure-track faculty members participate in shared governance, usually in Department, College, and University committees and other service assignments. The position requires weekly student hours, attending faculty meetings, mentoring of diverse student body, and service to the department, college, and university. The successful candidate will remain current in field(s) of specialization through on-going professional development and be held to the standards and requirements of the college and department in which they are housed for recommending tenure and promotion. Application Deadline: Screening of applications will begin December 14, 2023 . Priority will be given to applicants who meet the screening deadline; however, the position will remain open until filled. How to Apply: Candidates should apply by completing the CSUN online application. To apply and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers Applicants must submit: Letter of intent addressing each of the required qualifications as well as any preferred qualifications Curriculum vitae Unofficial graduate transcripts (official transcripts will be required for the finalists) Records and/or evaluations of teaching effectiveness One example of publication (optional) to the website in the section above. In later stages of the search process, applicants may be requested to provide additional materials, including verification of terminal degrees, licenses, and certificates. Evidence of degree(s) and license/license eligibility required at time of hire. At time of appointment, the successful candidate, if not a U.S. citizen, must have authorization from the United States Citizenship and Immigration Services (USCIS) to work in the United States. General Information: In compliance with the Annual Security Report & Fire Safety Report of Campus Security Policy and Campus Crime Statistics Act, California State University, Northridge has made crime-reporting statistics available on-line here . Print copies are available by request from the Department of Police Services, the Office for Faculty Affairs, and the Office of Equity and Diversity. The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. CSUN is an Equal Opportunity Employer and prohibits discrimination based on race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Our nondiscrimination policy is set forth in CSU Nondiscrimination Policy . Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Alberto Restori at 818-677- 2599. Advertised: Nov 13 2023 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Tenure-Track Faculty Position Announcement Department: Educational Psychology & Counseling Faculty Hire Number: #24-34 Rank: Assistant Professor Effective Date of Appointment: August 21, 2024 (Subject to Budgetary Approval) Salary Scale: $76,188 - $80,004 (Dependent upon qualifications) CSUN’s Commitment to You: CSUN is committed to achieving excellence through teaching, scholarship, learning and inclusion. Our values include a respect for all people, building partnerships with the community and the encouragement of innovation, experimentation, and creativity. CSUN strives to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. CSUN is especially interested in candidates who make contributions to equity and inclusion in the pursuit of excellence for all members of the university community. As a Hispanic-serving Institution (HSI), inclusiveness and diversity are integral to CSUN’s commitment to excellence in teaching, research, and engagement. As of Fall 2022, CSUN enrolls ~38,000 students, where 57.3% are Latinx, 19.8% are White, 9.2% are Asian-American, 4.9% are Black/African American, 0.1% are Native American, and 0.2% are Native Hawaiian or Pacific Islander. For more information about the University, visit: http://www.csun.edu About the College : For more information about the College of Education, see: https://www.csun.edu/eisner- education About the Department: For more information about the Department of Educational Psychology & Counseling, see: https://www.csun.edu/eisner-education/educational-psychology-counseling About the Marriage and Family Therapy Program: For more information about the Marriage and Family Therapy program see: https://www.csun.edu/eisner-education/educational-psychology-counseling/ms-marriage-family-therapy Position: The department of Educational Psychology & Counseling at California State University, Northridge (CSUN) is seeking a tenure-track faculty member in Marriage and Family Therapy at the rank of Assistant Professor.Specifically, the Department seeks candidates who: demonstrate and articulate a commitment to socially just and equity minded teaching, scholarship, mentoring, and service sufficient to warrant a tenure-track appointment as an Assistant Professor; can teach through an intersectional lens that uses a systemic, trauma-informed, collaborative, and strengths-based pedagogical approach; demonstrate the ability to effectively work with a diverse student population; and has experience in advising, mentoring, course development, research, and securing external grants. In addition to teaching, the position requires weekly office hours, attending faculty meetings, participation in assessment of student learning, and service to the department, college, and university. The successful candidate will be held to the standards and requirements of the college and department in which he/she/they is/are housed for recommending tenure and promotion. Given CSUN’s commitment to excellence in teaching, research, and engagement in a diverse environment, the successful candidate will help the Department achieve equitable academic outcomes for all students through teaching, student mentorship, scholarship, and service. Required Qualifications: Earned doctorate from an accredited institution in marriage and family therapy or related field. Doctoral degree must be awarded by the hiring date. Marriage and Family Therapy or other clinical mental health licensure or license eligible in California within two years of hire. Eligibility for AAMFT Approved Supervisor Status within two years. Demonstrated clinical and professional experience working with individuals, children, families, and/or community mental health systems that serve minoritized communities. Evidence of, or clear potential for graduate-level teaching experience, both in-person and online. Evidence of, or clear potential for working with and mentoring MFT students of diverse backgrounds at the graduate level. Evidence of, or clear potential for successful scholarly and sustained publication in area of specialty. Evidence of, or clear potential for effective and collaborative University, College, Department, and Community service. Preferred Qualifications: Advanced degree from a Commission on Accreditation for Marriage and Family Therapy Education (COAMFTE) institution. Experience using culturally responsive pedagogy that leads to equitable outcomes for all students. Experience creating a student-centered learning environment. Research experience or potential for working with students from diverse backgrounds. Experience adopting inclusive approaches to mentoring. Evidence of fully formed teaching philosophy. Evidence of a fully formed model of supervision. Clinical and applied skills sufficient to teach practicum and fieldwork courses and conduct live supervision with trainees in marriage and family therapy. Experience with evidence-based practices and clinical assessments relevant to the field. Experience with accreditation, including report writing and evaluation processes. Experience securing external grant funding. Evidence of, or clear potential for demonstrated commitment to successfully engage, build, and sustain healthy, professional working relationships with a diverse student population aligned with Educational Psychology and Counseling Department mission. Responsibilities: Faculty success at CSUN is measured by three criteria: teaching effectiveness; contributions to one's field of study; and service to the University and Community. The standard teaching assignment is 12 units (4 courses per semester). However, new faculty members in their first two years teach 9 units per semester (3 courses). Teach core and specialty courses in Marriage and Family Therapy, which includes chairing thesis/project/comprehensive examination committees. A description of Department courses can be found at: https://catalog.csun.edu/academics/epc/programs/ms-marriage-and-family-therapy/ Participate in program development, coordination, and evaluation, including assessment and accreditation processes and data collection. Recruit, advise, and mentor minoritized and differently-abled students. Train therapists who can effectively work with diverse populations and collaborate with other professionals. Peer-reviewed publications and presentations at academic and professional conferences are important for tenure and promotion, and CSUN faculty members can apply for competitive awards that provide course releases and funding for research or fund travel for research. Tenure-track faculty members participate in shared governance, usually in Department, College, and University committees and other service assignments. The position requires weekly student hours, attending faculty meetings, mentoring of diverse student body, and service to the department, college, and university. The successful candidate will remain current in field(s) of specialization through on-going professional development and be held to the standards and requirements of the college and department in which they are housed for recommending tenure and promotion. Application Deadline: Screening of applications will begin December 14, 2023 . Priority will be given to applicants who meet the screening deadline; however, the position will remain open until filled. How to Apply: Candidates should apply by completing the CSUN online application. To apply and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers Applicants must submit: Letter of intent addressing each of the required qualifications as well as any preferred qualifications Curriculum vitae Unofficial graduate transcripts (official transcripts will be required for the finalists) Records and/or evaluations of teaching effectiveness One example of publication (optional) to the website in the section above. In later stages of the search process, applicants may be requested to provide additional materials, including verification of terminal degrees, licenses, and certificates. Evidence of degree(s) and license/license eligibility required at time of hire. At time of appointment, the successful candidate, if not a U.S. citizen, must have authorization from the United States Citizenship and Immigration Services (USCIS) to work in the United States. General Information: In compliance with the Annual Security Report & Fire Safety Report of Campus Security Policy and Campus Crime Statistics Act, California State University, Northridge has made crime-reporting statistics available on-line here . Print copies are available by request from the Department of Police Services, the Office for Faculty Affairs, and the Office of Equity and Diversity. The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. CSUN is an Equal Opportunity Employer and prohibits discrimination based on race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Our nondiscrimination policy is set forth in CSU Nondiscrimination Policy . Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Alberto Restori at 818-677- 2599. Advertised: Nov 13 2023 Pacific Standard Time Applications close: Closing Date/Time:
Cal State University (CSU) LA
5151 State University Drive, Los Angeles, CA 90032, USA
Job No: 536194; 02/19/2024 Administration and Building Operations Assistant Administrative Support Assistant II Student Health Center Salary Range : $3,505 - $5,159/Monthly (Budgeted Hiring Salary Range: $3,505 - $3,900/Monthly) Work Schedule : Full-Time, Monday - Thursday, 9:00 a.m. to 6:30 p.m. & alternating Friday, 9:00 a.m. to 5:30 p.m.; non-exempt classification. Essential Functions : The services provided by the Student Health Center (SHC) include but are not limited to primary medical care, counseling and psychological services, wellness education and support, and select specialized health services. All professional staff and faculty who work in the SHC are expected to facilitate the services we provide, relevant to their specific position. Under the direction of the Associate Director, the Administration and Building Operations Assistant performs duties in support of administration and operations activities in the SHC. This may include, but is not limited to, assisting in onboarding new staff and volunteers, processing travel claims, setting up for meetings and events, supporting accreditation activities, maintaining inventories, coordinating building repairs and maintenance, completing lock-up procedures at the end of business day, and other administrative and building operations duties as assigned. Other responsibilities include: provide general support for administrative activities within the SHC; assist in on boarding new staff and volunteers, processing travel claims, scheduling training room use, and setting up for events and meetings; assist with tracking and follow up on submitted requisitions; support AAAHC accreditation activities and tasks; assist in maintaining a perpetual inventory of medical and office supplies; prepares purchase requests for office and medical supplies; maintains file of outside venders in order to obtain price quotes to determine best prices; receives all incoming supplies, checks purchase order against received items, maintains receipt status of all orders, follows University Claim procedure for returning of incorrect or damaged items and communicates with the Offices of Shipping and Receiving, Campus Stores, and Procurement to troubleshoot outstanding orders; upon receipt of "Want List" distributes medical and office supplies as requested to SHC staff; assists with approving open order invoices for payment after checking items against internal records of receipt; maintains stock room in an organized and tidy manner for easy retrieval of supplies; secures the building at the conclusion of the workday and sets security alarm; provides general clerical assistance, including tasks such as photocopying, document assembly, and related duties; professionally and promptly handle incoming phone calls; provide information, direct calls to the appropriate personnel, and assist callers with inquiries; collaborate closely with staff to support daily operations; assist students by providing information, guiding them to relevant resources, and addressing their inquiries; provide administrative support to other areas as needed; maintains perpetual inventory of equipment including all Property Survey and Property Movement documents; as requested by Property Control Office, performs inventory check of all equipment items listed on University inventory list; reports all missing equipment to University Police and prepare Equipment Survey documents; prepares Equipment Movement forms for equipment loaned or gifted to other University departments; prepares Equipment Survey forms for equipment no longer needed or not functional; prepares purchase service order for annual equipment calibration and arranges for site review; maintains file of repair and maintenance venders to obtain best price; assists with preparation of purchase service order for equipment repairs and equipment purchases; is knowledgeable of reception and medical records related duties; is the secondary relief staff member working during the noon hour, calls for nurse assistance as needed, and otherwise informs students how to access services after 1:00 p.m.; provides coverage at the reception desk and medical records office when staff is using accrued leave credits or during peak usage periods such as registration clearance rush; prepares sign-in sheets for volunteers; sorts and distributes SHC mail; assist Health Promotion Dept with general information given to University population; chairs the Continuous Quality Improvement Facility Safety Team and supports the SHC's CQI plan; create, track, and follow up for Facilities Work Request forms for repair and maintenance work to be performed by Facilities Services and follows through until work is complete; communicate continuously with Facilities Services and custodian assigned to the SHC to insure building is clean and well maintained; conduct regular rounds to reports unusual building maintenance problems to supervisor; coordinates with EHS to facilitate annual inspections; and performs other duties as assigned. Required Qualifications & Experience : High school diploma or equivalent experience. Experience to be proficient in performing most or all work assignments. General working knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office methods, procedures, and practices. Fluency in using standard office software packages. Thorough knowledge of English grammar, punctuation, and spelling. Ability to: learn, interpret independently, and apply a variety of complex policies and procedures; identify deviations from applicable policies; apply independent judgment, discretion, and initiative to address problems and develop practical, thorough, and, at times, creative solutions; and perform standard arithmetic functions of a transactional nature, including tracking and comparing data. Work often involves front-line contacts with a variety of campus and community individuals requiring active problem-solving and effective interpersonal skills. Demonstrated competence in effectively presenting standard information in writing. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Experience working in a healthcare setting and/or higher education; familiarity with medical terminology; knowledge of HIPAA standards for safeguarding protected health information. Closing Date : Review of applications will begin on 3/4/2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Feb 19 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Job No: 536194; 02/19/2024 Administration and Building Operations Assistant Administrative Support Assistant II Student Health Center Salary Range : $3,505 - $5,159/Monthly (Budgeted Hiring Salary Range: $3,505 - $3,900/Monthly) Work Schedule : Full-Time, Monday - Thursday, 9:00 a.m. to 6:30 p.m. & alternating Friday, 9:00 a.m. to 5:30 p.m.; non-exempt classification. Essential Functions : The services provided by the Student Health Center (SHC) include but are not limited to primary medical care, counseling and psychological services, wellness education and support, and select specialized health services. All professional staff and faculty who work in the SHC are expected to facilitate the services we provide, relevant to their specific position. Under the direction of the Associate Director, the Administration and Building Operations Assistant performs duties in support of administration and operations activities in the SHC. This may include, but is not limited to, assisting in onboarding new staff and volunteers, processing travel claims, setting up for meetings and events, supporting accreditation activities, maintaining inventories, coordinating building repairs and maintenance, completing lock-up procedures at the end of business day, and other administrative and building operations duties as assigned. Other responsibilities include: provide general support for administrative activities within the SHC; assist in on boarding new staff and volunteers, processing travel claims, scheduling training room use, and setting up for events and meetings; assist with tracking and follow up on submitted requisitions; support AAAHC accreditation activities and tasks; assist in maintaining a perpetual inventory of medical and office supplies; prepares purchase requests for office and medical supplies; maintains file of outside venders in order to obtain price quotes to determine best prices; receives all incoming supplies, checks purchase order against received items, maintains receipt status of all orders, follows University Claim procedure for returning of incorrect or damaged items and communicates with the Offices of Shipping and Receiving, Campus Stores, and Procurement to troubleshoot outstanding orders; upon receipt of "Want List" distributes medical and office supplies as requested to SHC staff; assists with approving open order invoices for payment after checking items against internal records of receipt; maintains stock room in an organized and tidy manner for easy retrieval of supplies; secures the building at the conclusion of the workday and sets security alarm; provides general clerical assistance, including tasks such as photocopying, document assembly, and related duties; professionally and promptly handle incoming phone calls; provide information, direct calls to the appropriate personnel, and assist callers with inquiries; collaborate closely with staff to support daily operations; assist students by providing information, guiding them to relevant resources, and addressing their inquiries; provide administrative support to other areas as needed; maintains perpetual inventory of equipment including all Property Survey and Property Movement documents; as requested by Property Control Office, performs inventory check of all equipment items listed on University inventory list; reports all missing equipment to University Police and prepare Equipment Survey documents; prepares Equipment Movement forms for equipment loaned or gifted to other University departments; prepares Equipment Survey forms for equipment no longer needed or not functional; prepares purchase service order for annual equipment calibration and arranges for site review; maintains file of repair and maintenance venders to obtain best price; assists with preparation of purchase service order for equipment repairs and equipment purchases; is knowledgeable of reception and medical records related duties; is the secondary relief staff member working during the noon hour, calls for nurse assistance as needed, and otherwise informs students how to access services after 1:00 p.m.; provides coverage at the reception desk and medical records office when staff is using accrued leave credits or during peak usage periods such as registration clearance rush; prepares sign-in sheets for volunteers; sorts and distributes SHC mail; assist Health Promotion Dept with general information given to University population; chairs the Continuous Quality Improvement Facility Safety Team and supports the SHC's CQI plan; create, track, and follow up for Facilities Work Request forms for repair and maintenance work to be performed by Facilities Services and follows through until work is complete; communicate continuously with Facilities Services and custodian assigned to the SHC to insure building is clean and well maintained; conduct regular rounds to reports unusual building maintenance problems to supervisor; coordinates with EHS to facilitate annual inspections; and performs other duties as assigned. Required Qualifications & Experience : High school diploma or equivalent experience. Experience to be proficient in performing most or all work assignments. General working knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office methods, procedures, and practices. Fluency in using standard office software packages. Thorough knowledge of English grammar, punctuation, and spelling. Ability to: learn, interpret independently, and apply a variety of complex policies and procedures; identify deviations from applicable policies; apply independent judgment, discretion, and initiative to address problems and develop practical, thorough, and, at times, creative solutions; and perform standard arithmetic functions of a transactional nature, including tracking and comparing data. Work often involves front-line contacts with a variety of campus and community individuals requiring active problem-solving and effective interpersonal skills. Demonstrated competence in effectively presenting standard information in writing. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Experience working in a healthcare setting and/or higher education; familiarity with medical terminology; knowledge of HIPAA standards for safeguarding protected health information. Closing Date : Review of applications will begin on 3/4/2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Feb 19 2024 Pacific Standard Time Applications close: Closing Date/Time:
Minimum Qualifications Graduation from an accredited four (4) year college or university with major coursework in a related field plus one (1) years of relevant work experience. Experience may substitute for education up to the maximum of four (4) years. Licenses or Certifications: None. Notes to Applicants DEPARTMENT OVERVIEW : Please learn more about our department and how we serve our community: What does the Watershed Protection Department do? POSITION OVERVIEW : The Watershed Protection Department’s ( WPD ) Development Review Coordination section is seeking a professional to coordinate department programs related to our flood risk reduction mission. This position will coordinate program administration, customer relations, budget information and communication. It will oversee creation of programmatic process improvements, high-level reporting, performance measures, and other items as required by the department. WPD envisions this position as a self-starter who can coordinate tasks, events, meetings and communications with professionalism and a high level of competency in collaboration. Collaboration with both external stakeholders and with staff to evaluate existing programs within the Floodplain Office and Modeling division, recommend improvements, and assist with implementation is key to this role. The initial and main focus of program coordination for the position will be with the Regional Stormwater Management Program. TRAVEL : If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. BENEFITS : Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. Please click here | Active Employee Benefits | AustinTexas.gov for more information. EDUCATION : Verification of education will be conducted on the top candidate. ABOUT YOUR EMPLOYMENT APPLICATION (Please read carefully): When completing the City of Austin Employment Application: Include details on the application or prior or current work history with the City of Austin. A cover letter and resume must be submitted with the employment application, but do not substitute for a complete employment application. A detailed and complete employment application will help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Include any previous employment that you wish to be considered as part of your qualifications and relevant experience. Your work history must include employer name and address, job title, supervisor’s name and phone number, the month and year of employment and detailed description of the work you performed. We do not accept “See Resume” and your application will be considered incomplete. Any relevant work history on the resume must be reflected in the employment application in order to be considered. Pay Range $28.85 - $36.06 Hours 40 hours per week, Monday - Friday with the ability for a 50% telework schedule within a two-week period. Exceptions may apply subject to the business needs of the department. May require working outside of normal business hours, including evenings, weekends and holidays as dictated by business needs. Job Close Date 05/16/2024 Type of Posting External Department Watershed Protection Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 505 Barton Springs Road, Austin, Texas 78704 Preferred Qualifications Experience evaluating program structure and processes, recommending and implementing improvements. Experience with establishing metrics for a program or workgroup. Knowledge of a municipal or similar budgeting process. Experience communicating directly with city residents, customers, or other stakeholder engagement experience. Experience with Microsoft SharePoint and Power Automate or similar software. Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Assists in planning stage of Capital Improvement Projects ( CIP ) including the coordination of existing bonds and future bond projects. Assists in planning, scheduling, or coordination of construction project activities to meet deadlines. Provides assistance in creation of a communication plan to field staff, including Project Managers and Project Coordinators. Creates and maintains project progress monitoring data to track each project. Coordinates status updates for project related matters including providing updates to internal and external customers. Updates and maintains schedule data to ensure project consistency and optimization. Assists in resolution of project issues including any potential risks to team members by providing supporting documentation including policies and procedures. Communicates roles, expectations, and accountabilities to all team members on a regular basis. Advises management of problems, issues and status of ongoing projects. Provides assistance to ensure established project deadlines and related tasks are completed as assigned. Responsibilities - Supervision and/or Leadership Exercised: None. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of basic project, practices, and procedures. Knowledge of Federal, State and Local laws applicable to CIP and bond projects. Knowledge of applicable city practice, policy and procedures. Knowledge of contract development and monitoring. Skill in project planning and prioritizing. Skill in oral and written format to a variety of audiences. Skill in handling multiple tasks and prioritizing. Skill in using computers and available software packages. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain good working relationships with internal and external customers. Criminal Background Investigation This position does not require a Criminal Background Investigation EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications are graduation from an accredited four (4) year college or university with major coursework in a related field plus one (1) year of relevant work experience. Experience may substitute for education up to the maximum of four (4) years. Do you meet the minimum qualifications as described? Yes No * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * Do you have experience in the evaluation of program structure and processes, and implementing the recommended improvements? Provide information regarding the size of the workgroup, your involvement with implementation, and outcomes. (Open Ended Question) * Do you have any experience establishing metrics for a workgroup? Provide information regarding your involvement, any improvements made, and outcomes to the overall effectiveness of the workgroup or program. (Open Ended Question) * Do you have any experience with the City of Austin budgeting process, or for a similar type organization? (Open Ended Question) * What experience do you have in interacting with city residents or other customers to assist their needs or resolve problems? (Open Ended Question) * Do you have experience with Microsoft SharePoint and Power Automate or similar software? Yes No Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Apr 17, 2024
Full Time
Minimum Qualifications Graduation from an accredited four (4) year college or university with major coursework in a related field plus one (1) years of relevant work experience. Experience may substitute for education up to the maximum of four (4) years. Licenses or Certifications: None. Notes to Applicants DEPARTMENT OVERVIEW : Please learn more about our department and how we serve our community: What does the Watershed Protection Department do? POSITION OVERVIEW : The Watershed Protection Department’s ( WPD ) Development Review Coordination section is seeking a professional to coordinate department programs related to our flood risk reduction mission. This position will coordinate program administration, customer relations, budget information and communication. It will oversee creation of programmatic process improvements, high-level reporting, performance measures, and other items as required by the department. WPD envisions this position as a self-starter who can coordinate tasks, events, meetings and communications with professionalism and a high level of competency in collaboration. Collaboration with both external stakeholders and with staff to evaluate existing programs within the Floodplain Office and Modeling division, recommend improvements, and assist with implementation is key to this role. The initial and main focus of program coordination for the position will be with the Regional Stormwater Management Program. TRAVEL : If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. BENEFITS : Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. Please click here | Active Employee Benefits | AustinTexas.gov for more information. EDUCATION : Verification of education will be conducted on the top candidate. ABOUT YOUR EMPLOYMENT APPLICATION (Please read carefully): When completing the City of Austin Employment Application: Include details on the application or prior or current work history with the City of Austin. A cover letter and resume must be submitted with the employment application, but do not substitute for a complete employment application. A detailed and complete employment application will help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Include any previous employment that you wish to be considered as part of your qualifications and relevant experience. Your work history must include employer name and address, job title, supervisor’s name and phone number, the month and year of employment and detailed description of the work you performed. We do not accept “See Resume” and your application will be considered incomplete. Any relevant work history on the resume must be reflected in the employment application in order to be considered. Pay Range $28.85 - $36.06 Hours 40 hours per week, Monday - Friday with the ability for a 50% telework schedule within a two-week period. Exceptions may apply subject to the business needs of the department. May require working outside of normal business hours, including evenings, weekends and holidays as dictated by business needs. Job Close Date 05/16/2024 Type of Posting External Department Watershed Protection Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 505 Barton Springs Road, Austin, Texas 78704 Preferred Qualifications Experience evaluating program structure and processes, recommending and implementing improvements. Experience with establishing metrics for a program or workgroup. Knowledge of a municipal or similar budgeting process. Experience communicating directly with city residents, customers, or other stakeholder engagement experience. Experience with Microsoft SharePoint and Power Automate or similar software. Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Assists in planning stage of Capital Improvement Projects ( CIP ) including the coordination of existing bonds and future bond projects. Assists in planning, scheduling, or coordination of construction project activities to meet deadlines. Provides assistance in creation of a communication plan to field staff, including Project Managers and Project Coordinators. Creates and maintains project progress monitoring data to track each project. Coordinates status updates for project related matters including providing updates to internal and external customers. Updates and maintains schedule data to ensure project consistency and optimization. Assists in resolution of project issues including any potential risks to team members by providing supporting documentation including policies and procedures. Communicates roles, expectations, and accountabilities to all team members on a regular basis. Advises management of problems, issues and status of ongoing projects. Provides assistance to ensure established project deadlines and related tasks are completed as assigned. Responsibilities - Supervision and/or Leadership Exercised: None. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of basic project, practices, and procedures. Knowledge of Federal, State and Local laws applicable to CIP and bond projects. Knowledge of applicable city practice, policy and procedures. Knowledge of contract development and monitoring. Skill in project planning and prioritizing. Skill in oral and written format to a variety of audiences. Skill in handling multiple tasks and prioritizing. Skill in using computers and available software packages. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain good working relationships with internal and external customers. Criminal Background Investigation This position does not require a Criminal Background Investigation EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications are graduation from an accredited four (4) year college or university with major coursework in a related field plus one (1) year of relevant work experience. Experience may substitute for education up to the maximum of four (4) years. Do you meet the minimum qualifications as described? Yes No * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * Do you have experience in the evaluation of program structure and processes, and implementing the recommended improvements? Provide information regarding the size of the workgroup, your involvement with implementation, and outcomes. (Open Ended Question) * Do you have any experience establishing metrics for a workgroup? Provide information regarding your involvement, any improvements made, and outcomes to the overall effectiveness of the workgroup or program. (Open Ended Question) * Do you have any experience with the City of Austin budgeting process, or for a similar type organization? (Open Ended Question) * What experience do you have in interacting with city residents or other customers to assist their needs or resolve problems? (Open Ended Question) * Do you have experience with Microsoft SharePoint and Power Automate or similar software? Yes No Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
State of Missouri
Jefferson City, Missouri, United States
Salary: $1,700 - $2,078 semi-monthly Job Location: This position is with the Missouri Department of Natural Resources, Division of Environmental Quality, and will be located at 1730 E. Elm Street, Jefferson City, MO. Why you'll love this position: You will perform project management related to the investigation and cleanup of sites contaminated with hazardous substances. The emphasis of this position will be in the pre-remedial investigation of contaminated sites within the Site Assessment Unit. Duties will also include oversight of cleanup of contaminated sites on the National Priorities List and sites under state oversight for cleanup. You will work on a range of sites in various geographical and geological settings across the state as part of a team of professionals in the Environmental Remediation Program's Superfund Section. What you'll do: Conduct site assessment investigations under the authority of the Comprehensive Environmental Response, Compensation and Liability Act (CERCLA) in order to evaluate potential or confirmed releases of hazardous substances that may pose a threat to human health or the environment. Perform project management for assigned hazardous substance cleanup sites, including Superfund remedial action and removal actions sites in accordance with CERCLA and other federal and state laws and regulations. Coordinate and oversee all aspects of site investigation and cleanup, and assure professional, effective, and efficient planning and conduct of project work. Prepare investigation reports using U.S. Environmental Protection Agency (EPA) guidance documents. Prepare or critically evaluate project documents pertaining to site investigation and cleanup. Participate in technical meetings, public meetings, responsible party negotiations, site visits, sampling events, and other field activities. Field activities encompass approximately 10% of the time for this position. Coordinate and communicate site activities with other Department team members and management, the EPA, other federal, state, and local governmental agencies, the regulated community, and the public. Prepare Geographic Information System (GIS) maps using ArcGIS Pro software. Coordinate and develop the Annual Registry of Abandoned and Uncontrolled Hazardous Waste Sites report. Participate in project work planning, tracking, and reporting. Respond to public inquiries and provide technical and administrative support to management on site assessment activities. Perform other duties as assigned. All you need for success: Minimum Qualifications A Bachelor's degree in a scientific discipline. For Assistant: Bachelor's degree and 0-1 year of relevant experience. (Substitutions may be allowed.) For Analyst: Bachelor's degree and 2-4 years of relevant experience. (Substitutions may be allowed.) Preferred Qualifications Ability to use a computer and standard word processing, database, and spreadsheet software. Ability to comprehend, interpret, and/or apply laws, regulations, policies, guidance procedures, maps, plans, and reports. Ability to evaluate data and communicate findings. Ability to operate a motor vehicle and maintain a valid vehicle operator's license for travel (occasionally overnight). More reasons to love this position: The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here . If you have questions about this position please contact: Mikayla Morris (Environmental Program Supervisor), (573) 522-9528 or mikayla.morris@dnr.mo.gov or Aarick Roberto (DNR Recruiter), (573) 522-1503 or Aarick.Roberto@dnr.mo.gov The State of Missouri is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Mar 21, 2024
Full Time
Salary: $1,700 - $2,078 semi-monthly Job Location: This position is with the Missouri Department of Natural Resources, Division of Environmental Quality, and will be located at 1730 E. Elm Street, Jefferson City, MO. Why you'll love this position: You will perform project management related to the investigation and cleanup of sites contaminated with hazardous substances. The emphasis of this position will be in the pre-remedial investigation of contaminated sites within the Site Assessment Unit. Duties will also include oversight of cleanup of contaminated sites on the National Priorities List and sites under state oversight for cleanup. You will work on a range of sites in various geographical and geological settings across the state as part of a team of professionals in the Environmental Remediation Program's Superfund Section. What you'll do: Conduct site assessment investigations under the authority of the Comprehensive Environmental Response, Compensation and Liability Act (CERCLA) in order to evaluate potential or confirmed releases of hazardous substances that may pose a threat to human health or the environment. Perform project management for assigned hazardous substance cleanup sites, including Superfund remedial action and removal actions sites in accordance with CERCLA and other federal and state laws and regulations. Coordinate and oversee all aspects of site investigation and cleanup, and assure professional, effective, and efficient planning and conduct of project work. Prepare investigation reports using U.S. Environmental Protection Agency (EPA) guidance documents. Prepare or critically evaluate project documents pertaining to site investigation and cleanup. Participate in technical meetings, public meetings, responsible party negotiations, site visits, sampling events, and other field activities. Field activities encompass approximately 10% of the time for this position. Coordinate and communicate site activities with other Department team members and management, the EPA, other federal, state, and local governmental agencies, the regulated community, and the public. Prepare Geographic Information System (GIS) maps using ArcGIS Pro software. Coordinate and develop the Annual Registry of Abandoned and Uncontrolled Hazardous Waste Sites report. Participate in project work planning, tracking, and reporting. Respond to public inquiries and provide technical and administrative support to management on site assessment activities. Perform other duties as assigned. All you need for success: Minimum Qualifications A Bachelor's degree in a scientific discipline. For Assistant: Bachelor's degree and 0-1 year of relevant experience. (Substitutions may be allowed.) For Analyst: Bachelor's degree and 2-4 years of relevant experience. (Substitutions may be allowed.) Preferred Qualifications Ability to use a computer and standard word processing, database, and spreadsheet software. Ability to comprehend, interpret, and/or apply laws, regulations, policies, guidance procedures, maps, plans, and reports. Ability to evaluate data and communicate findings. Ability to operate a motor vehicle and maintain a valid vehicle operator's license for travel (occasionally overnight). More reasons to love this position: The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here . If you have questions about this position please contact: Mikayla Morris (Environmental Program Supervisor), (573) 522-9528 or mikayla.morris@dnr.mo.gov or Aarick Roberto (DNR Recruiter), (573) 522-1503 or Aarick.Roberto@dnr.mo.gov The State of Missouri is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
LOS ANGELES COUNTY
Los Angeles, California, United States
Position/Program Information LOS ANGELES COUNTY SHERIFF'S DEPARTMENT FIRST DAY OF FILING: January 4, 2024 12:00 P.M. (PT) EXAM NUMBER: J2827W TYPE OF RECRUITMENT: Open Competitive Job Opportunity FILING TYPE: Open Continuous The application filing period will be open continuous, but may be suspended AT ANY TIME without prior notice AND this examination may reopen as the needs of the service require. It is recommended that you complete your application using a desktop or laptop to apply with the most up-to-date version of Google Chrome or Microsoft Edge. Note that the system also requires email verification for each new email address, which may result in delays in submitting an application. It is recommended that you create a profile before the application start date. CLASSIFICATION STANDARDS Positions allocated to this class typically report to a higher level supervisor and are non-peace officer positions assigned to assist in providing security in and around County and Metropolitan Transportation Authority (MTA) facilities. Incumbents generally man a fixed post, but may be assigned to designated patrol areas. Work at this level is distinguished by the predominance of duties involving the security of a facility from a fixed post such as a court facility or rail station platform. Incumbents must distinguish between circumstances in which consultation, admonition, and explanation will suffice to maintain a peaceful environment or where the intervention of law enforcement personnel is necessary, and respond to and/or report situations appropriately. Incumbents in this class must demonstrate knowledge of the appropriate legal action to take upon discovery of a problem and have the ability to observe and detect anything out of the ordinary, which might result in damage to County property. Essential Job Functions Works a fixed post, usually at the entrance of a court facility, to detect or prevent unauthorized individuals from entering, or at a rail station to detect or prevent fare evasion. Disseminates information to the public and directs visitors to personnel and services within a County facility or rail station; inspects fare media (tickets, passes, etc.); maintains visibility to MTA passengers and employees; issues parking and transit-related citations. Utilizes fixed and hand-held scanning devices to detect unauthorized weapons or devices; temporarily detains individuals for further questioning or arrest where circumstances and conditions warrant such action. Monitors alarm systems and electronic surveillance equipment and responds to locally-activated fire, burglary or other alarms by reporting incidents to appropriate personnel. Locks and unlocks gates and doors at designated times. Permits authorized employees, vendors, or other appropriately identified persons' access to closed or restricted areas and temporarily detains unidentified or unauthorized persons. Observes and reports incidents of ill or injured visitors or employees to appropriate personnel. Relays reports of bomb threats to the appropriate law enforcement jurisdiction and participates in organized searches. Reports safety hazards or concerns, malfunctioning equipment, and other such matters to appropriate deputy and desk/dispatch personnel; documents vandalism; follows emergency procedures. Writes daily activity, incident, and non-employee injury reports; completes fare inspection or bus boarding activity logs. May operate miscellaneous equipment and/or motor vehicles as required. May, as needed, be assigned to tour the interior or perimeter of a facility. Requirements ELECTION REQUIREMENTS AGE Must be at least 18 years of age at the time of application. EDUCATION Graduation from high school or evidence of equivalent high school proficiency or higher education. Evidence of equivalent high school proficiency includes having successfully passed the GED, TASC, HiSET, CHSPE, or CPP. Foreign transcripts must be evaluated by one of the approved organizations listed by the National Association of Credential Evaluation Services (NACES) https://www.naces.org/members or the Association of International Credential Evaluators, Inc. (AICE) http://aice-eval.org . These organizations are private enterprises who charge a fee for their services. Successful applicants will be required to submit sealed transcripts and/or other education documents during the background investigation. LICENSE A valid California class "C" driver license or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS IV - Arduous Involves frequent heavy lifting over 25 pounds, often combined with bending, twisting, or working on irregular surfaces; and occasionally requires extraordinary physical activity. Additional Information WORK CONDITIONS The Los Angeles County Sheriff's Department (LASD) operates seven days a week, 24-hours a day, and has locations throughout the greater Los Angeles County. Appointees must be willing to: work any shift. work overtime and consecutive shifts. work any day of the year. work with people of any race or ethnic group. work assignments with co-workers of the opposite sex. work in any location within the County of Los Angeles. have split or varied days off. work assignments where there is risk of being injured in the performance of their duties. deal with people who are hostile, irrational, emotionally distraught, or mentally ill. deal with volatile or life-threatening situations. make appropriate split-second decisions in emergent, highly stressful situations. work independently and as a partner or team member with a variety of individuals. EXAMINATION CONTENT The examination will consist of a computer based multiple-choice test weighted 100%, assessing writing clarity, vocabulary, spelling, writing grammar, reading comprehension, deductive and inductive reasoning, and data interpretation. You must achieve a passing score of 70% or higher on the multiple-choice test to be placed on the eligible register. If you fail the test, you may retake the multiple-choice test once every three (3) months. The multiple-choice test is not reviewable by applicants per Civil Service Rule 7.19. TEST PREPARATION INFORMATION There are websites available that have practice tests to help in the preparation of this examination. They are only guides and do not guarantee success in the examination. These sample tests are located at the following sites: The Los Angeles County Department of Human Resources website: https://hr.lacounty.gov/job-search-toolkit https://apps.hr.lacounty.gov/olt/Test The Peace Officer Standards and Training (POST) Commission website: https://post.ca.gov/portals/0/post_docs/publications/poWrittenPracticeTest.pdf REAPPLY PROCEDURE If you have participated in the examination process for any one of the LASD's Law Enforcement Job Family (LEJF) positions and did not achieve a qualifying score, you must wait three (3) months after the date of the test to reapply. RESCHEDULING PROCEDURE Your application will remain active for three (3) months from the date of your application. You may reschedule the multiple-choice test within a three-month period from the date of your application. You must take the multiple-choice test before your application expires. MULTIPLE-CHOICE TEST SCORE The Security Assistant multiple-choice test score is valid for twenty-four (24) months. SCORE TRANSFERS If you meet the selection requirements for this position and achieved a qualifying score from any of the LASD's LEJF examinations, the latest multiple-choice test score will be transferred to this position. ELIGIBILITY INFORMATION Applications will be processed on an as received basis and eligible applicants will be placed on the eligible register accordingly. If you are successful, your name will remain on the eligible register for a period of twelve (12) months following the date of eligibility, unless you: do not appear (DNA) to any scheduled appointment. do not appear (DNA) to any scheduled background investigation appointment. are disqualified during the background investigation. are disqualified from the medical evaluation. withdraw or refuse the position at any time after the multiple-choice test. VACANCY INFORMATION The resulting eligible register will be used to fill vacancies in the Los Angeles County Sheriff's Department. ELECTRONIC CORRESPONDENCE All correspondence will be sent to the email address provided on your application. It is important that you provide a valid email address. Please add the following email addresses to your email address book and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail: hjmendez@lasd.org swornexamsentrylevel@lasd.org ehire@lasd.org spsupport@lasd.org info@governmentjobs.com You have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices. It is your responsibility to take the above steps to view correspondence. Los Angeles County will not consider claims of not viewing or receiving notifications to be a valid reason for a late test administration or re-scheduling. SPECIAL INFORMATION ZERO TOLERANCE POLICY IF HIRED The Los Angeles County Sheriff’s Department has a "zero tolerance" policy for its employees for the use of narcotics, controlled substances, and/or prescription drugs without a prescription. Any employee found in violation of this policy will be subject to discharge. DISQUALIFICATION The background questions in the Supplemental Questionnaire (SQ) are utilized to ensure you meet the standards of the LASD. If you fail any background question(s) you may be disqualified from all LEJF examinations for which you have applied and will have to wait a minimum of twelve (12) months from the date of disqualification to reapply. LASD HIRING PROCESS 1. Application (including SQ) 2. Multiple-Choice Test 3. Background Investigation 4. Medical Evaluation If during the hiring process, the LASD determines that one or more components have expired prior to hire, you will be required to complete the expired component(s) again. PRE-INVESTIGATIVE QUESTIONNAIRE You will be required to complete a Pre-Investigative Questionnaire that will consist of questions regarding narcotics use, theft, arrest history, domestic violence, and driving history. Examples of disqualifying factors include but are not limited to: Failure to appear to scheduled appointments, felony convictions, job related misdemeanor convictions, certain serious traffic convictions or patterns, suspended license, driving under the influence, poor credit or employment history, substance abuse, and active criminal probation. PERSONAL HISTORY STATEMENT (PHS) You will be emailed a link to complete a Personal History Statement (PHS) and will be required to submit specific documents (i.e., driver license, social security card, birth/marriage certificate(s) etc.). It is your responsibility to bring both original documents and copies to your background intake appointment. LASD representatives will verify the copies against the original documents and return all original documents. BACKGROUND INVESTIGATION A thorough background investigation will be conducted which includes, but is not limited to; discrepancy interviews, a Live Scan (fingerprint search), polygraph examination, law enforcement agency checks, and residence/employment checks. If you complete the background investigation you may be selected for the position and will be extended a conditional offer of employment prior to the medical evaluation . If you are disqualified from the background investigation you may be ineligible to reapply for any LASD position(s) for a minimum of twelve (12) months. MEDICAL EVALUATION The medical evaluation assesses physical ability, ensuring capability to participate in the demanding duties of the position. If you do not pass the medical evaluation, you will be ineligible to reapply for the position for a minimum of twelve (12) months. ACADEMY TRAINING Successful completion of the mandatory two-week long LASD sponsored in-service training program is required prior to final appointment. APPLICATION AND FILING INFORMATION You are required to submit an online County of Los Angeles Sheriff's Department employment application. All information, including the selection requirements (i.e., age and education) is subject to verification and your application may be rejected at any time during the selection process. The acceptance of your application depends on whether you have clearly shown that you meet the selection requirements. INSTRUCTIONS FOR FILING ONLINE To apply for this examination, click on the "Apply" button located on the top right corner of the screen. Applications must be submitted electronically by 5:00 pm (PT), on the last day of the application filing period. You will be asked to provide required documents during the background investigation. To ensure you have the best experience possible, it is recommended that you use a desktop or laptop to apply using the most up-to-date version of Google Chrome or Microsoft Edge . COMPUTER AND INTERNET ACCESS AT LIBRARIES Applications can be completed on computers at public libraries throughout Los Angeles County if you do not have regular access to a computer or the internet. Information about library reopening's may be found at Library Reopening - LA County Library . NO SHARING OF USER ID AND PASSWORD You must file your application online using your own user ID and password. Using a family member's or a friend's user ID and password may erase your original application record and may result in a rejection of your application. SOCIAL SECURITY NUMBER You must include your social security number for record control purposes. Federal law requires that all employed persons have a social security number. ADA Coordinator Phone: (323) 981-5800 Teletype Phone: (213) 626-0251 California Relay Services Phone: (800) 735-2922 Department Contact Name: Sworn Examinations Unit Department Contact Phone: (323) 981-5800 Department Contact Email: swornexamsentrylevel@lasd.org For detailed information, please click here
Mar 08, 2024
Full Time
Position/Program Information LOS ANGELES COUNTY SHERIFF'S DEPARTMENT FIRST DAY OF FILING: January 4, 2024 12:00 P.M. (PT) EXAM NUMBER: J2827W TYPE OF RECRUITMENT: Open Competitive Job Opportunity FILING TYPE: Open Continuous The application filing period will be open continuous, but may be suspended AT ANY TIME without prior notice AND this examination may reopen as the needs of the service require. It is recommended that you complete your application using a desktop or laptop to apply with the most up-to-date version of Google Chrome or Microsoft Edge. Note that the system also requires email verification for each new email address, which may result in delays in submitting an application. It is recommended that you create a profile before the application start date. CLASSIFICATION STANDARDS Positions allocated to this class typically report to a higher level supervisor and are non-peace officer positions assigned to assist in providing security in and around County and Metropolitan Transportation Authority (MTA) facilities. Incumbents generally man a fixed post, but may be assigned to designated patrol areas. Work at this level is distinguished by the predominance of duties involving the security of a facility from a fixed post such as a court facility or rail station platform. Incumbents must distinguish between circumstances in which consultation, admonition, and explanation will suffice to maintain a peaceful environment or where the intervention of law enforcement personnel is necessary, and respond to and/or report situations appropriately. Incumbents in this class must demonstrate knowledge of the appropriate legal action to take upon discovery of a problem and have the ability to observe and detect anything out of the ordinary, which might result in damage to County property. Essential Job Functions Works a fixed post, usually at the entrance of a court facility, to detect or prevent unauthorized individuals from entering, or at a rail station to detect or prevent fare evasion. Disseminates information to the public and directs visitors to personnel and services within a County facility or rail station; inspects fare media (tickets, passes, etc.); maintains visibility to MTA passengers and employees; issues parking and transit-related citations. Utilizes fixed and hand-held scanning devices to detect unauthorized weapons or devices; temporarily detains individuals for further questioning or arrest where circumstances and conditions warrant such action. Monitors alarm systems and electronic surveillance equipment and responds to locally-activated fire, burglary or other alarms by reporting incidents to appropriate personnel. Locks and unlocks gates and doors at designated times. Permits authorized employees, vendors, or other appropriately identified persons' access to closed or restricted areas and temporarily detains unidentified or unauthorized persons. Observes and reports incidents of ill or injured visitors or employees to appropriate personnel. Relays reports of bomb threats to the appropriate law enforcement jurisdiction and participates in organized searches. Reports safety hazards or concerns, malfunctioning equipment, and other such matters to appropriate deputy and desk/dispatch personnel; documents vandalism; follows emergency procedures. Writes daily activity, incident, and non-employee injury reports; completes fare inspection or bus boarding activity logs. May operate miscellaneous equipment and/or motor vehicles as required. May, as needed, be assigned to tour the interior or perimeter of a facility. Requirements ELECTION REQUIREMENTS AGE Must be at least 18 years of age at the time of application. EDUCATION Graduation from high school or evidence of equivalent high school proficiency or higher education. Evidence of equivalent high school proficiency includes having successfully passed the GED, TASC, HiSET, CHSPE, or CPP. Foreign transcripts must be evaluated by one of the approved organizations listed by the National Association of Credential Evaluation Services (NACES) https://www.naces.org/members or the Association of International Credential Evaluators, Inc. (AICE) http://aice-eval.org . These organizations are private enterprises who charge a fee for their services. Successful applicants will be required to submit sealed transcripts and/or other education documents during the background investigation. LICENSE A valid California class "C" driver license or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS IV - Arduous Involves frequent heavy lifting over 25 pounds, often combined with bending, twisting, or working on irregular surfaces; and occasionally requires extraordinary physical activity. Additional Information WORK CONDITIONS The Los Angeles County Sheriff's Department (LASD) operates seven days a week, 24-hours a day, and has locations throughout the greater Los Angeles County. Appointees must be willing to: work any shift. work overtime and consecutive shifts. work any day of the year. work with people of any race or ethnic group. work assignments with co-workers of the opposite sex. work in any location within the County of Los Angeles. have split or varied days off. work assignments where there is risk of being injured in the performance of their duties. deal with people who are hostile, irrational, emotionally distraught, or mentally ill. deal with volatile or life-threatening situations. make appropriate split-second decisions in emergent, highly stressful situations. work independently and as a partner or team member with a variety of individuals. EXAMINATION CONTENT The examination will consist of a computer based multiple-choice test weighted 100%, assessing writing clarity, vocabulary, spelling, writing grammar, reading comprehension, deductive and inductive reasoning, and data interpretation. You must achieve a passing score of 70% or higher on the multiple-choice test to be placed on the eligible register. If you fail the test, you may retake the multiple-choice test once every three (3) months. The multiple-choice test is not reviewable by applicants per Civil Service Rule 7.19. TEST PREPARATION INFORMATION There are websites available that have practice tests to help in the preparation of this examination. They are only guides and do not guarantee success in the examination. These sample tests are located at the following sites: The Los Angeles County Department of Human Resources website: https://hr.lacounty.gov/job-search-toolkit https://apps.hr.lacounty.gov/olt/Test The Peace Officer Standards and Training (POST) Commission website: https://post.ca.gov/portals/0/post_docs/publications/poWrittenPracticeTest.pdf REAPPLY PROCEDURE If you have participated in the examination process for any one of the LASD's Law Enforcement Job Family (LEJF) positions and did not achieve a qualifying score, you must wait three (3) months after the date of the test to reapply. RESCHEDULING PROCEDURE Your application will remain active for three (3) months from the date of your application. You may reschedule the multiple-choice test within a three-month period from the date of your application. You must take the multiple-choice test before your application expires. MULTIPLE-CHOICE TEST SCORE The Security Assistant multiple-choice test score is valid for twenty-four (24) months. SCORE TRANSFERS If you meet the selection requirements for this position and achieved a qualifying score from any of the LASD's LEJF examinations, the latest multiple-choice test score will be transferred to this position. ELIGIBILITY INFORMATION Applications will be processed on an as received basis and eligible applicants will be placed on the eligible register accordingly. If you are successful, your name will remain on the eligible register for a period of twelve (12) months following the date of eligibility, unless you: do not appear (DNA) to any scheduled appointment. do not appear (DNA) to any scheduled background investigation appointment. are disqualified during the background investigation. are disqualified from the medical evaluation. withdraw or refuse the position at any time after the multiple-choice test. VACANCY INFORMATION The resulting eligible register will be used to fill vacancies in the Los Angeles County Sheriff's Department. ELECTRONIC CORRESPONDENCE All correspondence will be sent to the email address provided on your application. It is important that you provide a valid email address. Please add the following email addresses to your email address book and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail: hjmendez@lasd.org swornexamsentrylevel@lasd.org ehire@lasd.org spsupport@lasd.org info@governmentjobs.com You have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices. It is your responsibility to take the above steps to view correspondence. Los Angeles County will not consider claims of not viewing or receiving notifications to be a valid reason for a late test administration or re-scheduling. SPECIAL INFORMATION ZERO TOLERANCE POLICY IF HIRED The Los Angeles County Sheriff’s Department has a "zero tolerance" policy for its employees for the use of narcotics, controlled substances, and/or prescription drugs without a prescription. Any employee found in violation of this policy will be subject to discharge. DISQUALIFICATION The background questions in the Supplemental Questionnaire (SQ) are utilized to ensure you meet the standards of the LASD. If you fail any background question(s) you may be disqualified from all LEJF examinations for which you have applied and will have to wait a minimum of twelve (12) months from the date of disqualification to reapply. LASD HIRING PROCESS 1. Application (including SQ) 2. Multiple-Choice Test 3. Background Investigation 4. Medical Evaluation If during the hiring process, the LASD determines that one or more components have expired prior to hire, you will be required to complete the expired component(s) again. PRE-INVESTIGATIVE QUESTIONNAIRE You will be required to complete a Pre-Investigative Questionnaire that will consist of questions regarding narcotics use, theft, arrest history, domestic violence, and driving history. Examples of disqualifying factors include but are not limited to: Failure to appear to scheduled appointments, felony convictions, job related misdemeanor convictions, certain serious traffic convictions or patterns, suspended license, driving under the influence, poor credit or employment history, substance abuse, and active criminal probation. PERSONAL HISTORY STATEMENT (PHS) You will be emailed a link to complete a Personal History Statement (PHS) and will be required to submit specific documents (i.e., driver license, social security card, birth/marriage certificate(s) etc.). It is your responsibility to bring both original documents and copies to your background intake appointment. LASD representatives will verify the copies against the original documents and return all original documents. BACKGROUND INVESTIGATION A thorough background investigation will be conducted which includes, but is not limited to; discrepancy interviews, a Live Scan (fingerprint search), polygraph examination, law enforcement agency checks, and residence/employment checks. If you complete the background investigation you may be selected for the position and will be extended a conditional offer of employment prior to the medical evaluation . If you are disqualified from the background investigation you may be ineligible to reapply for any LASD position(s) for a minimum of twelve (12) months. MEDICAL EVALUATION The medical evaluation assesses physical ability, ensuring capability to participate in the demanding duties of the position. If you do not pass the medical evaluation, you will be ineligible to reapply for the position for a minimum of twelve (12) months. ACADEMY TRAINING Successful completion of the mandatory two-week long LASD sponsored in-service training program is required prior to final appointment. APPLICATION AND FILING INFORMATION You are required to submit an online County of Los Angeles Sheriff's Department employment application. All information, including the selection requirements (i.e., age and education) is subject to verification and your application may be rejected at any time during the selection process. The acceptance of your application depends on whether you have clearly shown that you meet the selection requirements. INSTRUCTIONS FOR FILING ONLINE To apply for this examination, click on the "Apply" button located on the top right corner of the screen. Applications must be submitted electronically by 5:00 pm (PT), on the last day of the application filing period. You will be asked to provide required documents during the background investigation. To ensure you have the best experience possible, it is recommended that you use a desktop or laptop to apply using the most up-to-date version of Google Chrome or Microsoft Edge . COMPUTER AND INTERNET ACCESS AT LIBRARIES Applications can be completed on computers at public libraries throughout Los Angeles County if you do not have regular access to a computer or the internet. Information about library reopening's may be found at Library Reopening - LA County Library . NO SHARING OF USER ID AND PASSWORD You must file your application online using your own user ID and password. Using a family member's or a friend's user ID and password may erase your original application record and may result in a rejection of your application. SOCIAL SECURITY NUMBER You must include your social security number for record control purposes. Federal law requires that all employed persons have a social security number. ADA Coordinator Phone: (323) 981-5800 Teletype Phone: (213) 626-0251 California Relay Services Phone: (800) 735-2922 Department Contact Name: Sworn Examinations Unit Department Contact Phone: (323) 981-5800 Department Contact Email: swornexamsentrylevel@lasd.org For detailed information, please click here
TEXAS PARKS AND WILDLIFE
Weslaco, Texas, United States
TPWD MISSION To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed. Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete. Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview. WATCH OUR VIDEO ON HOW TO APPLY FOR JOBS APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions, go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en MILITARY OCCUPATIONAL SPECIALTY CODES: Job Classification Service Military Specialty Administrative Assistant I-VI Army 15P, 42A, 56M, 68G, 420A Administrative Assistant I-VI Navy AZ, LS, LSS, MC, PS, RP, SN, YN, YNS, 741X Administrative Assistant I-VI Coast Guard YN, PERS Administrative Assistant I-VI Marine Corps 0100, 0111, 3372, 3381, 6046, 0170, 4430 Administrative Assistant I-VI Air Force 3F5X1, 8A200 *More information on military occupational specialty codes can be found below: https://www.onetonline.org/crosswalk/MOC/ https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf MILITARY EMPLOYMENT PREFERENCE: If you choose to claim military employment preference as outlined by the State of Texas, you must complete the TPWD Military Employment Preference Survey and attach this form and required documentation referenced on this form at the time your application is submitted . If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/ Required forms that will need to be attached with application for Military Employment Preference: 1. Veteran- DD214 showing honorable discharge. 2. Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation. 3. Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation. 4. Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active duty military orders. 5. Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating. Documentation must be attached to the application before military preference can be granted. BENEFITS: Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, telework, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page. HIRING CONTACT: David Frank Uhlmeyer, (956) 565-3919 PHYSICAL WORK ADDRESS: Estero Llano Grande State Park, 154-A Lakeview Dr. Weslaco, TX 78596 GENERAL DESCRIPTION: Under the direction of the Office Manager, this position performs routine (journey-level) administrative support work and is responsible for assisting in the administrative duties of managing daily operations at Estero Llano Grande State Park. This position is the designated Park Administrative Officer on weekends or in the absence of the Office Manager. Assists with fiscal control; weekly, monthly, quarterly and annual reports. Researches problems; processes and distributes incoming and outgoing mail. Performs computerized registration, fee collection and park store concessions management. Provides customer service, information and assistance to park visitors and the general public. Assists with training employees and volunteers in all facets of office and headquarters operations. Assists with ordering office supplies and inventories as required. Prepares and submits purchasing paperwork, ledgers and reports for both operational and concession items. This position is the Park Store Manager responsible for the concessions budget, inventory control, purchasing, monthly reporting and organization. Works under moderate supervision with limited latitude for the use of initiative and independent judgment. Performs additional duties as assigned. Complies with all Agency, Division and Branch rules, regulations and procedures. Qualifications: MINIMUM QUALIFICATIONS: Education: Graduation from High School or GED. Experience: Two years experience in general administrative support duties. Licensure: Must possess or be able to obtain, within 30 days of employment, a valid State driver's license. NOTE: Retention of position contingent upon obtaining and maintaining required license. PREFERRED QUALIFICATIONS: Education: Graduation from an accredited college or university with a Bachelor's degree. Experience: One year experience in providing customer service; One year experience using a computer to perform word processing, create spreadsheets and navigate internet/web based environments; One year experience in accounting cash revenue and related fiscal duties; Six months experience utilizing a computerized Point of Sale (POS) register. KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of general office management, administrative and clerical procedures; Knowledge of accounting / accountability of revenue collection; Knowledge of general store/retail procedures; Skill in using MS Word, Excel and Outlook; Skill in effective verbal and written communication; Skill in providing quality customer service in a courteous and professional manner; Skill in the use of standard office equipment and personal computers; Skill in meeting deadlines; Skill in establishing and maintaining effective work relationships with co-workers and work-related contacts; Skill in planning, assigning and/or supervising the work of others; Skill in making independent, sound and timely decisions; Skill in training others; Ability to accurately handle cash and account for revenue collection; Ability to interpret, analyze and explain organizational policies and procedures; Ability to maintain flexibility and a positive attitude while working with frequent interruptions; Ability to work independently with little or no supervision; Ability to work as a member of a team; Ability to use sound judgment in dealing with confidential matters of significant consequences; Ability to provide direction and guidance to less tenured staff; Ability to perform manual labor including, lifting supplies and materials up to 20 lbs.; Ability to conduct work activities in accordance with TPWD safety program. WORKING CONDITIONS: High visitation public park with overnight camping and extensive day use. Required to work 40 hours per week, includes various schedules with hours other than 8:00 a.m. to 5:00 p.m. and days off other than Saturdays, Sundays and holidays; Required to adjust to changing schedule; Required to perform manual labor including, lifting supplies and materials up to 20 lbs.; May be required to operate a State vehicle; Required to travel 5% with possible overnight stays; Must conform to TPWD dress and grooming standards, work rules and safety standards; Non-smoking environment in state vehicles and buildings. TPWD IS AN EQUAL OPPORTUNITY EMPLOYER Closing Date: Apr 19, 2024, 11:59:00 PM
Apr 06, 2024
Full Time
TPWD MISSION To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed. Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete. Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview. WATCH OUR VIDEO ON HOW TO APPLY FOR JOBS APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions, go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en MILITARY OCCUPATIONAL SPECIALTY CODES: Job Classification Service Military Specialty Administrative Assistant I-VI Army 15P, 42A, 56M, 68G, 420A Administrative Assistant I-VI Navy AZ, LS, LSS, MC, PS, RP, SN, YN, YNS, 741X Administrative Assistant I-VI Coast Guard YN, PERS Administrative Assistant I-VI Marine Corps 0100, 0111, 3372, 3381, 6046, 0170, 4430 Administrative Assistant I-VI Air Force 3F5X1, 8A200 *More information on military occupational specialty codes can be found below: https://www.onetonline.org/crosswalk/MOC/ https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf MILITARY EMPLOYMENT PREFERENCE: If you choose to claim military employment preference as outlined by the State of Texas, you must complete the TPWD Military Employment Preference Survey and attach this form and required documentation referenced on this form at the time your application is submitted . If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/ Required forms that will need to be attached with application for Military Employment Preference: 1. Veteran- DD214 showing honorable discharge. 2. Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation. 3. Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation. 4. Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active duty military orders. 5. Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating. Documentation must be attached to the application before military preference can be granted. BENEFITS: Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, telework, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page. HIRING CONTACT: David Frank Uhlmeyer, (956) 565-3919 PHYSICAL WORK ADDRESS: Estero Llano Grande State Park, 154-A Lakeview Dr. Weslaco, TX 78596 GENERAL DESCRIPTION: Under the direction of the Office Manager, this position performs routine (journey-level) administrative support work and is responsible for assisting in the administrative duties of managing daily operations at Estero Llano Grande State Park. This position is the designated Park Administrative Officer on weekends or in the absence of the Office Manager. Assists with fiscal control; weekly, monthly, quarterly and annual reports. Researches problems; processes and distributes incoming and outgoing mail. Performs computerized registration, fee collection and park store concessions management. Provides customer service, information and assistance to park visitors and the general public. Assists with training employees and volunteers in all facets of office and headquarters operations. Assists with ordering office supplies and inventories as required. Prepares and submits purchasing paperwork, ledgers and reports for both operational and concession items. This position is the Park Store Manager responsible for the concessions budget, inventory control, purchasing, monthly reporting and organization. Works under moderate supervision with limited latitude for the use of initiative and independent judgment. Performs additional duties as assigned. Complies with all Agency, Division and Branch rules, regulations and procedures. Qualifications: MINIMUM QUALIFICATIONS: Education: Graduation from High School or GED. Experience: Two years experience in general administrative support duties. Licensure: Must possess or be able to obtain, within 30 days of employment, a valid State driver's license. NOTE: Retention of position contingent upon obtaining and maintaining required license. PREFERRED QUALIFICATIONS: Education: Graduation from an accredited college or university with a Bachelor's degree. Experience: One year experience in providing customer service; One year experience using a computer to perform word processing, create spreadsheets and navigate internet/web based environments; One year experience in accounting cash revenue and related fiscal duties; Six months experience utilizing a computerized Point of Sale (POS) register. KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of general office management, administrative and clerical procedures; Knowledge of accounting / accountability of revenue collection; Knowledge of general store/retail procedures; Skill in using MS Word, Excel and Outlook; Skill in effective verbal and written communication; Skill in providing quality customer service in a courteous and professional manner; Skill in the use of standard office equipment and personal computers; Skill in meeting deadlines; Skill in establishing and maintaining effective work relationships with co-workers and work-related contacts; Skill in planning, assigning and/or supervising the work of others; Skill in making independent, sound and timely decisions; Skill in training others; Ability to accurately handle cash and account for revenue collection; Ability to interpret, analyze and explain organizational policies and procedures; Ability to maintain flexibility and a positive attitude while working with frequent interruptions; Ability to work independently with little or no supervision; Ability to work as a member of a team; Ability to use sound judgment in dealing with confidential matters of significant consequences; Ability to provide direction and guidance to less tenured staff; Ability to perform manual labor including, lifting supplies and materials up to 20 lbs.; Ability to conduct work activities in accordance with TPWD safety program. WORKING CONDITIONS: High visitation public park with overnight camping and extensive day use. Required to work 40 hours per week, includes various schedules with hours other than 8:00 a.m. to 5:00 p.m. and days off other than Saturdays, Sundays and holidays; Required to adjust to changing schedule; Required to perform manual labor including, lifting supplies and materials up to 20 lbs.; May be required to operate a State vehicle; Required to travel 5% with possible overnight stays; Must conform to TPWD dress and grooming standards, work rules and safety standards; Non-smoking environment in state vehicles and buildings. TPWD IS AN EQUAL OPPORTUNITY EMPLOYER Closing Date: Apr 19, 2024, 11:59:00 PM
Texas Tech University Health Sciences Center
Lubbock, TX
Clinical Assistant-Student Health Services Lubbock 36807BR Position Description Employees in this classification provide patient care management to an assigned clinic in the areas of clerical and clinical duties. In clinical setting, the employee receives direct supervision from physician or nursing supervisor in either oral or written form. In office setting, the employee receives direct supervision from department administrator. Work is performed under usual office and clinic conditions. May be stressful when working under emergency conditions. Major/Essential Functions Student Health Services at Texas Tech University is the on-campus medical care clinic exclusively for Texas Tech students. The mission of Student Health Services is to proudly provide compassionate, high-quality and accessible healthcare to Texas Tech students. This primary care clinic is an exciting place to work. It is a fast-paced, team-oriented environment where patients always come first. The Clinical Assistant will support our mission by: Welcoming patients warmly with compassion and enthusiasm. Listening carefully to patient needs presented face to face or over the telephone and communicating clear and accurate information in response to all members of the health care team Implementing teaching plans for patients and their families with well-defined health learning needs. Reporting data, identifies and reports alterations in patient responses to assist in the identification of problems and formulation of goals/ outcomes and patient-centered plans of care in collaboration with patients, their families, and the interdisciplinary health care team. Working collaboratively with other health care team members to ensure patient needs are met and clinic operations are efficient. Communicating with patients via telephone per clinic protocols. Preparing and operating necessary equipment and instruments for examination, treatments and procedures. Assisting with or performs exams and procedures and documents intervention in EMR. Taking and recording accurate vital signs and measurements. Communicating patient data using EMR to support decision-making to improve patient care. Maintaining inventory of supplies in examination and procedure rooms. Participating in the identification of patient needs for referral to resources and facilitate continuity of care. Assisting in determining the physical and mental health status, needs, and preferences of culturally, ethnically, and socially diverse patients and their families. Assisting Nursing Team Leader with development and implementation of clinic goals, objectives, to facilitate improved patient outcomes. Managing refill requests and administering medications to patients following policies and procedures for medication management. Completing Annual Nursing Core Competency Training and Skills Fair. Participating in emergency preparedness drills in department. Attending nursing staff meetings. Required Qualifications Education: A minimum of a High School diploma or equivalent. License/Certification: Graduation from an approved certified program for assistants in the area of required specialty. Certification by an approved accredited certifying agency in the specialty that particular work will be performed. To apply, please visit: https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25898&siteid=5283&PageType=JobDetails&jobid=855164 All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx. Copyright 2024 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-212751a543fc964895a33965ab183cbf
Apr 11, 2024
Full Time
Clinical Assistant-Student Health Services Lubbock 36807BR Position Description Employees in this classification provide patient care management to an assigned clinic in the areas of clerical and clinical duties. In clinical setting, the employee receives direct supervision from physician or nursing supervisor in either oral or written form. In office setting, the employee receives direct supervision from department administrator. Work is performed under usual office and clinic conditions. May be stressful when working under emergency conditions. Major/Essential Functions Student Health Services at Texas Tech University is the on-campus medical care clinic exclusively for Texas Tech students. The mission of Student Health Services is to proudly provide compassionate, high-quality and accessible healthcare to Texas Tech students. This primary care clinic is an exciting place to work. It is a fast-paced, team-oriented environment where patients always come first. The Clinical Assistant will support our mission by: Welcoming patients warmly with compassion and enthusiasm. Listening carefully to patient needs presented face to face or over the telephone and communicating clear and accurate information in response to all members of the health care team Implementing teaching plans for patients and their families with well-defined health learning needs. Reporting data, identifies and reports alterations in patient responses to assist in the identification of problems and formulation of goals/ outcomes and patient-centered plans of care in collaboration with patients, their families, and the interdisciplinary health care team. Working collaboratively with other health care team members to ensure patient needs are met and clinic operations are efficient. Communicating with patients via telephone per clinic protocols. Preparing and operating necessary equipment and instruments for examination, treatments and procedures. Assisting with or performs exams and procedures and documents intervention in EMR. Taking and recording accurate vital signs and measurements. Communicating patient data using EMR to support decision-making to improve patient care. Maintaining inventory of supplies in examination and procedure rooms. Participating in the identification of patient needs for referral to resources and facilitate continuity of care. Assisting in determining the physical and mental health status, needs, and preferences of culturally, ethnically, and socially diverse patients and their families. Assisting Nursing Team Leader with development and implementation of clinic goals, objectives, to facilitate improved patient outcomes. Managing refill requests and administering medications to patients following policies and procedures for medication management. Completing Annual Nursing Core Competency Training and Skills Fair. Participating in emergency preparedness drills in department. Attending nursing staff meetings. Required Qualifications Education: A minimum of a High School diploma or equivalent. License/Certification: Graduation from an approved certified program for assistants in the area of required specialty. Certification by an approved accredited certifying agency in the specialty that particular work will be performed. To apply, please visit: https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25898&siteid=5283&PageType=JobDetails&jobid=855164 All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx. Copyright 2024 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-212751a543fc964895a33965ab183cbf
State of Missouri
Jefferson City, Missouri, United States
Salary: $ 1,635 - $ 1,922 semi-monthly Job Location: This position is with the Missouri Department of Natural Resources, Division of Environmental Quality, and will be located at 1730 East Elm Street, Jefferson City, MO 65101. Why you'll love this position: You will perform project management related to the investigation and cleanup of sites contaminated with hazardous substances. The emphasis of this position will be in the cleanup of contaminated sites within the Remedial Project Management Unit. You will work on a range of sites in various geographical and geological settings across the state as part of a team of professionals in the Environmental Remediation Program's Superfund Section. What you'll do: Conduct investigations and perform project management oversight of contaminated sites in accordance with the Comprehensive Environmental Response, Compensation and Liability Act (CERCLA) and other federal and state laws and regulations. Coordinate and oversee all aspects of site investigation and cleanup, and assure professional, effective and efficient planning and conduct of project work. Prepare investigation reports using U.S. Environmental Protection Agency (EPA) guidance documents. Prepare or critically evaluate project documents pertaining to site investigation and cleanup. Participate in technical meetings, public meetings, responsible party negotiations, site visits, sampling events and other field activities. Field activities encompass approximately 10% of the time for this position. Coordinate and communicate site activities with other Department staff and management, the USEPA, other federal, state, and local governmental agencies, the regulated community, and the public. Prepare Geographic Information System (GIS) maps using ArcMap software. Participate in project work planning, tracking, and reporting. Respond to public inquiries and provide technical and administrative support to management on site assessment activities. All you need for success: Minimum Qualifications A Bachelor's degree in a scientific discipline and 2-4 years of relevant experience. (Substitutions may be allowed.) Ability to use a computer and standard word processing, database, and spreadsheet software. Ability to comprehend, interpret, and/or apply laws, regulations, policies, guidance procedures, maps, plans, and reports. Ability to evaluate data and communicate findings. Ability to operate a motor vehicle and maintain a valid vehicle operator's license for travel (occasionally overnight). More reasons to love this position: The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here . If you have questions about this position please contact: Chinwe Ndubuka (Environmental Program Supervisor), (573) 522-5074 or chinwe.ndubuka@dnr.mo.gov . or Aarick Roberto (DNR Recruiter), (573) 522-1503 or Aarick.Roberto@dnr.mo.gov The State of Missouri is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Mar 21, 2024
Full Time
Salary: $ 1,635 - $ 1,922 semi-monthly Job Location: This position is with the Missouri Department of Natural Resources, Division of Environmental Quality, and will be located at 1730 East Elm Street, Jefferson City, MO 65101. Why you'll love this position: You will perform project management related to the investigation and cleanup of sites contaminated with hazardous substances. The emphasis of this position will be in the cleanup of contaminated sites within the Remedial Project Management Unit. You will work on a range of sites in various geographical and geological settings across the state as part of a team of professionals in the Environmental Remediation Program's Superfund Section. What you'll do: Conduct investigations and perform project management oversight of contaminated sites in accordance with the Comprehensive Environmental Response, Compensation and Liability Act (CERCLA) and other federal and state laws and regulations. Coordinate and oversee all aspects of site investigation and cleanup, and assure professional, effective and efficient planning and conduct of project work. Prepare investigation reports using U.S. Environmental Protection Agency (EPA) guidance documents. Prepare or critically evaluate project documents pertaining to site investigation and cleanup. Participate in technical meetings, public meetings, responsible party negotiations, site visits, sampling events and other field activities. Field activities encompass approximately 10% of the time for this position. Coordinate and communicate site activities with other Department staff and management, the USEPA, other federal, state, and local governmental agencies, the regulated community, and the public. Prepare Geographic Information System (GIS) maps using ArcMap software. Participate in project work planning, tracking, and reporting. Respond to public inquiries and provide technical and administrative support to management on site assessment activities. All you need for success: Minimum Qualifications A Bachelor's degree in a scientific discipline and 2-4 years of relevant experience. (Substitutions may be allowed.) Ability to use a computer and standard word processing, database, and spreadsheet software. Ability to comprehend, interpret, and/or apply laws, regulations, policies, guidance procedures, maps, plans, and reports. Ability to evaluate data and communicate findings. Ability to operate a motor vehicle and maintain a valid vehicle operator's license for travel (occasionally overnight). More reasons to love this position: The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here . If you have questions about this position please contact: Chinwe Ndubuka (Environmental Program Supervisor), (573) 522-5074 or chinwe.ndubuka@dnr.mo.gov . or Aarick Roberto (DNR Recruiter), (573) 522-1503 or Aarick.Roberto@dnr.mo.gov The State of Missouri is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
SUMMARY PURPOSE OF POSITION The Assistant Board Clerk will support the Board Secretary and provide a wide array of secretarial and administrative and support services to the SCRRA Board of Directors, as well as provide administrative support to SCRRA’s Executive Office and ensure discretion in the management of highly sensitive and confidential information. TO APPLY: This is a continuous recruitment with the first review of applications beginning March 20, 2024 . Interested applicants are encouraged to apply immediately. DISTINGUISHING CHARACTERISTICS This is the entry level of the Board Secretary Series. At this level, the incumbent has some latitude for independent judgment and may vary work methods and procedures, but usually within prescribed parameters. SUPERVISION EXERCISED AND RECEIVED Receives general oversight from the Board Secretary and department management/executive staff. This position has no formal supervisory responsibilities. ESSENTIAL DUTIES AND RESPONSIBILITIES The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities. Serve as the primary liaison for the CEO, the Chief of Staff and General Counsel to the Board of Directors in the absence of the Board Secretary. Substitute for the Board Secretary in conducting public board meetings when necessary, and write meeting minutes. Assist with the preparation and distribution of the Board and Committee(s) agenda packets and pertinent agenda materials for meetings. Assist to ensure proper board meeting notifications are given to the Board of Directors and other participants, including timely posting on the Metrolink website for members of the public as required by the Ralph M. Brown Act (Brown Act). Assist with in-person and virtual conference room and audio/visual arrangements, conference room set up, and other support materials that are required for all Board and Committee meetings, as well as any Ad Hoc Committee meetings or Board workshops. Assist with the processing of Directors’ monthly per diems. Assist with the coordination of all aspects of the public hearing process including set-up, publishing and distribution of announcements in various media and provide accurate minutes of the public hearings as required by federal, state, and local rules and regulations. Use electronic agenda management software (i.e., Granicus) to monitor board report production, ensure staff meets deadlines and requirements. Proofread and review finished Board materials for completeness, accuracy, format, appropriate English usage and compliance with policy and procedures. Assemble, review and/or create PowerPoint presentations used to support Board and Committee agenda items. Type drafts and a wide variety of technical and complex documents from notes, email alerts, or brief instructions. Research and compile a variety of informational materials. Maintain files to comply with State and Federal rules and regulations. Provide backup support to CEO’s executive assistant as needed. Perform other related duties as assigned. MINIMUM REQUIREMENTS TO PERFORM ESSENTIAL JOB FUNCTIONS Education and Experience High School diploma or GED, or equivalent or at least three (3) years of business or secretarial training. A minimum of three (3) years of increasingly responsible secretarial or administrative experience, including work related to producing Board and/or Committee meetings. A combination of training, education and or experience that provides the required knowledge, skills and abilities may be considered when determining minimum qualifications. Advanced relevant coursework may also substitute for a portion of required experience. Valid Class C Driver’s License with a satisfactory driving record of no more than three moving violations and no DUI’s within the last three years. Preferred Qualifications Associate of Arts degree, or Bachelor’s degree in Business, Public Administration or related concentration. Experience working with public (elected) officials in a transportation or public agency field. Knowledge, Skills, and Abilities Knowledge of : Board responsibilities, policies, procedures and regulations Laws, rules, and procedures pertaining to notices, minutes, records, reports, agendas, materials and correspondence for a public agency SCRRA or organizational protocols, policies and procedures Skilled In : Microsoft Office Strong verbal and written communications Public speaking Office practices and procedures Ability to : Plan, organize, prioritize, multi-task and monitor the work of a Board Secretary’s office Compile, analyze and interpret complex data Understand, interpret and apply laws, rules, policies, procedures, contracts and budgets Analyze situations, identify problems and recommend solutions Maintain official records and files Process confidential information discreetly Interact effectively and work cooperatively with Board members, elected officials, members of the public and employees at all levels of the organization Travel to offsite locations for Board meetings and/or staff functions Think critically, be a self-starter, at times with minimal direction, and with attention to detail Demonstrate diplomacy and decorum PHYSICAL REQUIREMENTS Transition between a stationary position at a desk or work location and move about Metrolink facilities or other work site locations Operate tools to perform the duties of the position, such as computers, office equipment and work-related machinery Transport equipment or boxes up to 25lbs Exchange ideas by means of communication Visual acuity to detect, identify and observe employees or train movement and any barriers to movement when working on or near railroad tracks Hear and perceive the nature of sounds when working on or near railroad tracks Balance, ascend/descend, climb, kneel, stoop, bend, crouch or crawl within assigned working conditions and or locations Working Conditions Position requires work in a normal office environment with little exposure to excessive noise, dust, or temperature. Work may also be conducted in outdoor environments, at construction sites, Railroad Track and Right-of-Way environments, and warehouse environments, with possible exposure to individuals who are hostile or irate, moving mechanical parts, and loud noises (85+ decibels, such as heavy trucks, construction, etc.) Southern California Regional Rail Authority is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Authority will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. SUPPLEMENTAL INFORMATION Selection Process: Following a review of resumes and/or applications, the most highly qualified candidates will be invited to continue in the selection process. Eligible applicants will be notified of the exact time and place of assessments and interview. Candidates will be interviewed to determine their relative knowledge, skills and ability in job related areas. Offers of employment may be contingent upon successful completion of a reference check, including degree verification and criminal records check provided through SCRRA. Internal Candidates: Employees with active discipline as defined in the HR Policy No. 5.3 Positive Discipline Program and/or with performance that does not meet the standard for "meets expectations" as defined in the Performance Planning and Appraisal Process may be precluded from consideration and placement in the position. In compliance with the Americans with Disabilities Act, the SCRRA will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The SCRRA is an Equal Opportunity Employer. EEO/ADA MEDICAL: SCRRA offers a choice of twelve (12) health plan options provided through the California Public Employees' Retirement System (CalPERS). You may choose from up to ten (10) Health Maintenance Organization (HMO) plans and two (2) Preferred Provider Organization (PPO) plans. Some health plans are only available in certain counties and/or zip codes. You contribute 12.5 percent of the plan premium for coverage of you and your eligible dependents. You may waive coverage if you are covered under another group health plan; you must provide proof. Once you waive coverage, you will only be allowed to enroll during Open Enrollment or within 60 days from the date on which your other coverage is no longer available (proof is required). If you elect to waive coverage, you will receive $300.00 per month taxable earnings, paid in two installments of $150 each on the first two paychecks of the month. A retiree or an employee who is a spouse, child, or any other eligible dependent of another SCRRA employee is not eligible for the opt out/cash in lieu credit if he/she is covered under a SCRRA health plan. Eligibility begins the first of the month following hire date or qualifying event. DENTAL: SCRRA offers two dental options provided by Delta Dental. Under the DeltaCare (HMO) program, you must select a contract dentist within their network to perform your dental services. If you require treatment from a specialist, your contract dentist will handle the referral. Many services are covered at no cost to you. A co-payment applies for other services. The Delta Dental PPO plan allows you to visit a dentist of your choice, change dentists at any time, go to a dental specialist of your choice, receive dental care anywhere in the world, and save on out-of-pocket expenses when you visit a PPO network dental office. SCRRA pays the full premium for coverage of you and your eligible dependents under both plans. Eligibility begins the first of the month following hire date or qualifying event. VISION: SCRRA offers two (2) vision plans through Vision Service Plan (VSP), providing coverage for eye examinations, prescription eyewear and contact lenses through network providers. You have the option of seeing out-of-network providers, but full reimbursement is not guaranteed. VSP has contracted with many laser surgery facilities and doctors, offering you a discount on PRK and LASIK surgeries. If you enroll in the VSP Basic Plan, SCRRA pays the full premium for coverage of you and your eligible dependents. If you enroll in the VSP Buy-up Plan, which offers enhanced vision benefits, you pay the difference between the cost of the Basic Plan and the Buy-up Plan. Eligibility begins the first of the month following hire date or qualifying event. FLEXIBLE SPENDING ACCOUNTS: Flexible Spending Accounts (FSA) allow for the deferral of pre-tax dollars to be used for reimbursement of eligible medical and dependent care expenses. You can set aside up to $3,050 for health care expenses and $5,000 per family for dependent care expenses annually. Eligibility begins the first of the month following hire date or a qualifying event. GROUP TERM LIFE INSURANCE: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, to a maximum of $200,000. Your life insurance benefit will reduce to 65% at age 65 and 55% at age 70. IRS regulations require that the portion of Group Term Life (“G.T.L.”) insurance benefits provided to you by SCRRA, which exceeds $50,000, be added to your Federal, State, and Medicare taxable earnings for W-2 reporting. This amount is reflected on your pay statements each pay period in the “Other Benefits and Information” section. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000 to a maximum of $100,000 without evidence of insurability (initial enrollment period only) and up to 5 times your salary to a maximum of $500,000 with evidence of insurability. Dependent life options are also available. The voluntary plan is portable; you may retain it if you leave SCRRA and pay the premium. Eligibility begins the first of the month following hire date or qualifying event. ACCIDENTAL DEATH & DISMEMBERMENT: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, up to a maximum of $200,000. Your AD&D insurance benefit will reduce to 65% at age 65 and 55% at age 70. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000, subject to a maximum of the lesser of 5 times your annual salary or $500,000. Dependent AD&D options are also available. Eligibility begins the first of the month following hire date or qualifying event. SHORT TERM DISABILITY: You are covered under the California State Disability Insurance (SDI) Program. Your maximum benefit amount is 52 times your weekly benefit amount or the total wages subject to SDI tax paid in your base period, whichever is less. Employees pay a mandatory contribution, through payroll deductions, for coverage under the SDI program. The contribution rate for 2023 is 0.9 percent of earnings. The SDI taxable wage limit is $153,164, with a maximum withholding of $1,378.48 per employee for calendar year 2023. LONG TERM DISABILITY : SCRRA provides for income replacement of 60 percent of monthly earnings subject to a maximum benefit of $7,500 per month up to age 65. To qualify, you must be on disability for 90 days. (Note: there is a pre-existing condition clause in this program.) Eligibility begins the first of the month following hire date or qualifying event. VOLUNTARY BENEFITS: SCRRA offers the following employee-paid voluntary benefits, provided by Aflac: Group Accident Insurance helps pay for out-of-pocket costs that arise from covered accidents, such as fractures, dislocations, and lacerations. Group Critical Illness Insurance helps pay for the expected and unexpected expenses that arise from diagnosis of a covered critical illness, such as cancer (internal or invasive), heart attack, stroke, end-stage renal failure or a major organ transplant. Group Hospital Indemnity Insurance helps pay for the out-of-pocket costs associated with a hospital stay, including benefits for hospital confinement, hospital admission, hospital intensive care and intermediate intensive care step-down unit. Group Short-Term Disability Insurance pays a monthly benefit directly to an employee who is off work due to an injury or illness for up to three (3) months after a seven (7) day waiting period. Eligibility begins the first of the month following hire date or qualifying event. 9/80 ALTERNATIVE WORK SCHEDULE: SCRRA offers a 9/80 Alternative Work Schedule (AWS). During a 10-day work period, you work eight 9-hour days, one 8-hour day and have one day off. Your day off can be Monday, Wednesday, or Friday. Approval from your supervisor, chief and HR is required to participate in the 9/80 AWS program. TELECOMMUTING SCHEDULE: SCRRA offers employees the option to telecommute up to two (2) days per week. At the CEO’s discretion, the maximum number of days per week may be increased due to a natural disaster, pandemic, civil unrest, federal/state/local stay-at-home order, or other special circumstances. Approval from your supervisor, chief and HR is required to participate in the telecommuting program. Employees on a 9/80 schedule cannot telecommute. HOLIDAYS: SCRRA observes twelve (12) holidays a year: New Year's Day, Martin Luther King Day, President’s Day, Cesar Chavez Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving, and Christmas Day. PAID TIME OFF (PTO): SCRRA provides employees with Paid Time Off (PTO) for vacations, illnesses, injuries, medical/dental appointments, religious holidays, personal business, and emergencies as follows: 0-4 years of service - 25 days 5-6 years of service - 30 days 7th year of service - 32 days 8th year of service - 33 days 9th year of service - 34 days 10-14 years of service - 35 days 15-19 years of service - 38 days 20 or more years - 42 days At the CEO’s discretion, prior service at a public transportation or public agency, or rail transportation company may be counted towards an employee’s total service years to increase the employee’s PTO accrual rate. To be considered, Human Resources requires that a written request along with verification and confirmation of the years of service be provided prior to the start of employment with SCRRA. Human Resources will provide the final determination on behalf of the CEO. EMPLOYEE ASSISTANCE PROGRAM (EAP): SCRRA offers you and your immediate and dependent family members confidential counseling 24 hours a day, 7 days a week for family, personal, work-related and substance abuse issues through the EAP. You are entitled to a telephone session(s) with a trained EAP professional to assess the nature of the problem and provide a referral for additional assistance, if needed. Services also include three (3) face-to-face counseling sessions per family member per six (6) month period. HEALTH ADVOCACY SERVICES: SCRRA offers you and your eligible dependents free health advocacy services through Health Advocate. You are entitled to unlimited calls with trained professionals who can help you navigate the healthcare and insurance systems. RETIREMENT PLAN: The SCRRA contracts with the California Public Employees' Retirement System (CalPERS). You pay a 8.00 percent employee contribution and SCRRA pays an employer contribution, which varies each year. To be eligible for service retirement, you must be at least age 52 and have a minimum of five (5) years of CalPERS-credited service. Upon retirement you are entitled to a monthly retirement benefit based on your years of credited service, age, and average compensation during your last three (3) years of service (“final compensation”). The retirement formula for New Members is 2%@62, which means at age 62, you receive 2 percent of your final compensation for every year of service. Upon separation from employment with less than 5 years of credited service, you may request a refund of your employee contributions only, including interest, and end your membership with CalPERS, or leave it in your account and retain your service credit should you decide to work for another CalPERS-covered agency. If you are vested upon separation but do not retire, you may leave your contributions in your account until retirement or elect a refund. SOCIAL SECURITY: You do not participate in Social Security except for Medicare. You will contribute 1.45 percent of your pay to cover the hospital insurance portion of Medicare. *Additional Medicare Hospital Insurance Tax: As of January 1, 2013, employees are required to pay an additional 0.9 percent Medicare tax on earnings above $200,000 (for those who file an individual return) or $250,000 (for those who file a joint return). This additional hospital insurance tax is not reflected in the rate above. RETIREE MEDICAL: Unrepresented employees hired before 11/1/18*: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other. SCRRA pays the same amount for retirees as it does for active employees, which is currently 87.5 percent of the applicable premium. Unrepresented employees hired on or after 11/1/18: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other and you have a minimum of 10 years of credited CalPERS service, five of which must be performed at SCRRA. SCRRA pays a percentage of the state annuitant contribution rate** in accordance with the vesting schedule below: 10 Years of CalPERS Service - 50% 11 - 19 Years of CalPERS Service - 50%, plus 5% for each additional year of service 20+ Years of CalPERS Service - 100% *Once each year the employer may allow unrepresented employees hired before 11/1/18 the opportunity to individually elect to be subject to the vesting schedule. **The state annuitant contribution rates for 2023 are: $883 (Retiree Only); $1,699 (Retiree + 1 Dependent); $2,124 (Retiree + Family). DEFERRED COMPENSATION PLAN (457) : You are eligible to set aside a portion of your current income without paying taxes on that money until it is received later during retirement when taxes may be lower. In 2023, you can defer up to 100 percent of your gross compensation or $22,500 annually, whichever is less (“normal contribution limit”). You may make an additional $7,500 contribution to the plan if you are age 50 and older. If you are at least within three years of the age in which you are eligible to receive unreduced benefits under our CalPERS retirement plan, you may contribute up to double the normal contribution limit, or $45,000. TRANSPORTATION PASSES: You may use your employee badge for unlimited free access to all Metrolink lines and trains. Your badge cannot be used on connecting public transportation. However, if you commute to/from work on Metrolink on a regular basis and need to connect to other public transportation (e.g., Metro Red or Purple Line) you can be issued a Metrolink pass with the appropriate station pair, which will also give you access to connecting transportation. You are also eligible to receive a free transit pass to ride any greater Los Angeles area transit system other than Metrolink (such as, Metro, Foothill Transit, LADOT, and LOSSAN) for commuting purposes. The commuter transit pass has a value up to the monthly maximum tax-free transit pass amount established by the Internal Revenue Service ($300 in 2023). You are responsible for any transit fares above the IRS monthly cap. To receive this benefit, the SCRRA requires each employee to use public transportation to commute to and from work three (3) or more days per week. OTHER BENEFITS: Educational Assistance - SCRRA will reimburse an employee up to $1,000 per fiscal year for tuition, books and mandatory student fees for courses that are relevant to employment. No reimbursement is allowed for parking. Professional Memberships - SCRRA pays up to $300 per year for professional memberships. Credit Union Membership - SCRRA offers credit union services for employees and their family members, provided by Northrup Grumman Federal Credit Union. Jury Duty - SCRRA will continue an employee's salary during any non-voluntary jury service up to a maximum of ten (10) working days. Pregnancy Disability and Family and Medical Leaves - A leave of absence may be paid or unpaid and shall be granted in accordance with applicable federal and state laws, and SCRRA policy. Refer to the Human Resource Policies and Procedures Manual for more detailed information. Bereavement Leave - In the event of death in an employee’s immediate family, the agency grants up to three (3) working days, with pay, to handle family affairs and to attend the funeral. When an employee needs to travel outside the radius of the five (5) member agencies due to the death of an immediate family member, the Authority grants up to five (5) working days, with pay. Military Leave - Employees will be paid for the annually required active period. At the discretion of the Chief Executive Officer, and with Board notification, paid military leave may be granted beyond what is provided by the applicable state law. Closing Date/Time: Continuous
Mar 07, 2024
Full Time
SUMMARY PURPOSE OF POSITION The Assistant Board Clerk will support the Board Secretary and provide a wide array of secretarial and administrative and support services to the SCRRA Board of Directors, as well as provide administrative support to SCRRA’s Executive Office and ensure discretion in the management of highly sensitive and confidential information. TO APPLY: This is a continuous recruitment with the first review of applications beginning March 20, 2024 . Interested applicants are encouraged to apply immediately. DISTINGUISHING CHARACTERISTICS This is the entry level of the Board Secretary Series. At this level, the incumbent has some latitude for independent judgment and may vary work methods and procedures, but usually within prescribed parameters. SUPERVISION EXERCISED AND RECEIVED Receives general oversight from the Board Secretary and department management/executive staff. This position has no formal supervisory responsibilities. ESSENTIAL DUTIES AND RESPONSIBILITIES The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities. Serve as the primary liaison for the CEO, the Chief of Staff and General Counsel to the Board of Directors in the absence of the Board Secretary. Substitute for the Board Secretary in conducting public board meetings when necessary, and write meeting minutes. Assist with the preparation and distribution of the Board and Committee(s) agenda packets and pertinent agenda materials for meetings. Assist to ensure proper board meeting notifications are given to the Board of Directors and other participants, including timely posting on the Metrolink website for members of the public as required by the Ralph M. Brown Act (Brown Act). Assist with in-person and virtual conference room and audio/visual arrangements, conference room set up, and other support materials that are required for all Board and Committee meetings, as well as any Ad Hoc Committee meetings or Board workshops. Assist with the processing of Directors’ monthly per diems. Assist with the coordination of all aspects of the public hearing process including set-up, publishing and distribution of announcements in various media and provide accurate minutes of the public hearings as required by federal, state, and local rules and regulations. Use electronic agenda management software (i.e., Granicus) to monitor board report production, ensure staff meets deadlines and requirements. Proofread and review finished Board materials for completeness, accuracy, format, appropriate English usage and compliance with policy and procedures. Assemble, review and/or create PowerPoint presentations used to support Board and Committee agenda items. Type drafts and a wide variety of technical and complex documents from notes, email alerts, or brief instructions. Research and compile a variety of informational materials. Maintain files to comply with State and Federal rules and regulations. Provide backup support to CEO’s executive assistant as needed. Perform other related duties as assigned. MINIMUM REQUIREMENTS TO PERFORM ESSENTIAL JOB FUNCTIONS Education and Experience High School diploma or GED, or equivalent or at least three (3) years of business or secretarial training. A minimum of three (3) years of increasingly responsible secretarial or administrative experience, including work related to producing Board and/or Committee meetings. A combination of training, education and or experience that provides the required knowledge, skills and abilities may be considered when determining minimum qualifications. Advanced relevant coursework may also substitute for a portion of required experience. Valid Class C Driver’s License with a satisfactory driving record of no more than three moving violations and no DUI’s within the last three years. Preferred Qualifications Associate of Arts degree, or Bachelor’s degree in Business, Public Administration or related concentration. Experience working with public (elected) officials in a transportation or public agency field. Knowledge, Skills, and Abilities Knowledge of : Board responsibilities, policies, procedures and regulations Laws, rules, and procedures pertaining to notices, minutes, records, reports, agendas, materials and correspondence for a public agency SCRRA or organizational protocols, policies and procedures Skilled In : Microsoft Office Strong verbal and written communications Public speaking Office practices and procedures Ability to : Plan, organize, prioritize, multi-task and monitor the work of a Board Secretary’s office Compile, analyze and interpret complex data Understand, interpret and apply laws, rules, policies, procedures, contracts and budgets Analyze situations, identify problems and recommend solutions Maintain official records and files Process confidential information discreetly Interact effectively and work cooperatively with Board members, elected officials, members of the public and employees at all levels of the organization Travel to offsite locations for Board meetings and/or staff functions Think critically, be a self-starter, at times with minimal direction, and with attention to detail Demonstrate diplomacy and decorum PHYSICAL REQUIREMENTS Transition between a stationary position at a desk or work location and move about Metrolink facilities or other work site locations Operate tools to perform the duties of the position, such as computers, office equipment and work-related machinery Transport equipment or boxes up to 25lbs Exchange ideas by means of communication Visual acuity to detect, identify and observe employees or train movement and any barriers to movement when working on or near railroad tracks Hear and perceive the nature of sounds when working on or near railroad tracks Balance, ascend/descend, climb, kneel, stoop, bend, crouch or crawl within assigned working conditions and or locations Working Conditions Position requires work in a normal office environment with little exposure to excessive noise, dust, or temperature. Work may also be conducted in outdoor environments, at construction sites, Railroad Track and Right-of-Way environments, and warehouse environments, with possible exposure to individuals who are hostile or irate, moving mechanical parts, and loud noises (85+ decibels, such as heavy trucks, construction, etc.) Southern California Regional Rail Authority is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Authority will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. SUPPLEMENTAL INFORMATION Selection Process: Following a review of resumes and/or applications, the most highly qualified candidates will be invited to continue in the selection process. Eligible applicants will be notified of the exact time and place of assessments and interview. Candidates will be interviewed to determine their relative knowledge, skills and ability in job related areas. Offers of employment may be contingent upon successful completion of a reference check, including degree verification and criminal records check provided through SCRRA. Internal Candidates: Employees with active discipline as defined in the HR Policy No. 5.3 Positive Discipline Program and/or with performance that does not meet the standard for "meets expectations" as defined in the Performance Planning and Appraisal Process may be precluded from consideration and placement in the position. In compliance with the Americans with Disabilities Act, the SCRRA will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The SCRRA is an Equal Opportunity Employer. EEO/ADA MEDICAL: SCRRA offers a choice of twelve (12) health plan options provided through the California Public Employees' Retirement System (CalPERS). You may choose from up to ten (10) Health Maintenance Organization (HMO) plans and two (2) Preferred Provider Organization (PPO) plans. Some health plans are only available in certain counties and/or zip codes. You contribute 12.5 percent of the plan premium for coverage of you and your eligible dependents. You may waive coverage if you are covered under another group health plan; you must provide proof. Once you waive coverage, you will only be allowed to enroll during Open Enrollment or within 60 days from the date on which your other coverage is no longer available (proof is required). If you elect to waive coverage, you will receive $300.00 per month taxable earnings, paid in two installments of $150 each on the first two paychecks of the month. A retiree or an employee who is a spouse, child, or any other eligible dependent of another SCRRA employee is not eligible for the opt out/cash in lieu credit if he/she is covered under a SCRRA health plan. Eligibility begins the first of the month following hire date or qualifying event. DENTAL: SCRRA offers two dental options provided by Delta Dental. Under the DeltaCare (HMO) program, you must select a contract dentist within their network to perform your dental services. If you require treatment from a specialist, your contract dentist will handle the referral. Many services are covered at no cost to you. A co-payment applies for other services. The Delta Dental PPO plan allows you to visit a dentist of your choice, change dentists at any time, go to a dental specialist of your choice, receive dental care anywhere in the world, and save on out-of-pocket expenses when you visit a PPO network dental office. SCRRA pays the full premium for coverage of you and your eligible dependents under both plans. Eligibility begins the first of the month following hire date or qualifying event. VISION: SCRRA offers two (2) vision plans through Vision Service Plan (VSP), providing coverage for eye examinations, prescription eyewear and contact lenses through network providers. You have the option of seeing out-of-network providers, but full reimbursement is not guaranteed. VSP has contracted with many laser surgery facilities and doctors, offering you a discount on PRK and LASIK surgeries. If you enroll in the VSP Basic Plan, SCRRA pays the full premium for coverage of you and your eligible dependents. If you enroll in the VSP Buy-up Plan, which offers enhanced vision benefits, you pay the difference between the cost of the Basic Plan and the Buy-up Plan. Eligibility begins the first of the month following hire date or qualifying event. FLEXIBLE SPENDING ACCOUNTS: Flexible Spending Accounts (FSA) allow for the deferral of pre-tax dollars to be used for reimbursement of eligible medical and dependent care expenses. You can set aside up to $3,050 for health care expenses and $5,000 per family for dependent care expenses annually. Eligibility begins the first of the month following hire date or a qualifying event. GROUP TERM LIFE INSURANCE: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, to a maximum of $200,000. Your life insurance benefit will reduce to 65% at age 65 and 55% at age 70. IRS regulations require that the portion of Group Term Life (“G.T.L.”) insurance benefits provided to you by SCRRA, which exceeds $50,000, be added to your Federal, State, and Medicare taxable earnings for W-2 reporting. This amount is reflected on your pay statements each pay period in the “Other Benefits and Information” section. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000 to a maximum of $100,000 without evidence of insurability (initial enrollment period only) and up to 5 times your salary to a maximum of $500,000 with evidence of insurability. Dependent life options are also available. The voluntary plan is portable; you may retain it if you leave SCRRA and pay the premium. Eligibility begins the first of the month following hire date or qualifying event. ACCIDENTAL DEATH & DISMEMBERMENT: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, up to a maximum of $200,000. Your AD&D insurance benefit will reduce to 65% at age 65 and 55% at age 70. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000, subject to a maximum of the lesser of 5 times your annual salary or $500,000. Dependent AD&D options are also available. Eligibility begins the first of the month following hire date or qualifying event. SHORT TERM DISABILITY: You are covered under the California State Disability Insurance (SDI) Program. Your maximum benefit amount is 52 times your weekly benefit amount or the total wages subject to SDI tax paid in your base period, whichever is less. Employees pay a mandatory contribution, through payroll deductions, for coverage under the SDI program. The contribution rate for 2023 is 0.9 percent of earnings. The SDI taxable wage limit is $153,164, with a maximum withholding of $1,378.48 per employee for calendar year 2023. LONG TERM DISABILITY : SCRRA provides for income replacement of 60 percent of monthly earnings subject to a maximum benefit of $7,500 per month up to age 65. To qualify, you must be on disability for 90 days. (Note: there is a pre-existing condition clause in this program.) Eligibility begins the first of the month following hire date or qualifying event. VOLUNTARY BENEFITS: SCRRA offers the following employee-paid voluntary benefits, provided by Aflac: Group Accident Insurance helps pay for out-of-pocket costs that arise from covered accidents, such as fractures, dislocations, and lacerations. Group Critical Illness Insurance helps pay for the expected and unexpected expenses that arise from diagnosis of a covered critical illness, such as cancer (internal or invasive), heart attack, stroke, end-stage renal failure or a major organ transplant. Group Hospital Indemnity Insurance helps pay for the out-of-pocket costs associated with a hospital stay, including benefits for hospital confinement, hospital admission, hospital intensive care and intermediate intensive care step-down unit. Group Short-Term Disability Insurance pays a monthly benefit directly to an employee who is off work due to an injury or illness for up to three (3) months after a seven (7) day waiting period. Eligibility begins the first of the month following hire date or qualifying event. 9/80 ALTERNATIVE WORK SCHEDULE: SCRRA offers a 9/80 Alternative Work Schedule (AWS). During a 10-day work period, you work eight 9-hour days, one 8-hour day and have one day off. Your day off can be Monday, Wednesday, or Friday. Approval from your supervisor, chief and HR is required to participate in the 9/80 AWS program. TELECOMMUTING SCHEDULE: SCRRA offers employees the option to telecommute up to two (2) days per week. At the CEO’s discretion, the maximum number of days per week may be increased due to a natural disaster, pandemic, civil unrest, federal/state/local stay-at-home order, or other special circumstances. Approval from your supervisor, chief and HR is required to participate in the telecommuting program. Employees on a 9/80 schedule cannot telecommute. HOLIDAYS: SCRRA observes twelve (12) holidays a year: New Year's Day, Martin Luther King Day, President’s Day, Cesar Chavez Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving, and Christmas Day. PAID TIME OFF (PTO): SCRRA provides employees with Paid Time Off (PTO) for vacations, illnesses, injuries, medical/dental appointments, religious holidays, personal business, and emergencies as follows: 0-4 years of service - 25 days 5-6 years of service - 30 days 7th year of service - 32 days 8th year of service - 33 days 9th year of service - 34 days 10-14 years of service - 35 days 15-19 years of service - 38 days 20 or more years - 42 days At the CEO’s discretion, prior service at a public transportation or public agency, or rail transportation company may be counted towards an employee’s total service years to increase the employee’s PTO accrual rate. To be considered, Human Resources requires that a written request along with verification and confirmation of the years of service be provided prior to the start of employment with SCRRA. Human Resources will provide the final determination on behalf of the CEO. EMPLOYEE ASSISTANCE PROGRAM (EAP): SCRRA offers you and your immediate and dependent family members confidential counseling 24 hours a day, 7 days a week for family, personal, work-related and substance abuse issues through the EAP. You are entitled to a telephone session(s) with a trained EAP professional to assess the nature of the problem and provide a referral for additional assistance, if needed. Services also include three (3) face-to-face counseling sessions per family member per six (6) month period. HEALTH ADVOCACY SERVICES: SCRRA offers you and your eligible dependents free health advocacy services through Health Advocate. You are entitled to unlimited calls with trained professionals who can help you navigate the healthcare and insurance systems. RETIREMENT PLAN: The SCRRA contracts with the California Public Employees' Retirement System (CalPERS). You pay a 8.00 percent employee contribution and SCRRA pays an employer contribution, which varies each year. To be eligible for service retirement, you must be at least age 52 and have a minimum of five (5) years of CalPERS-credited service. Upon retirement you are entitled to a monthly retirement benefit based on your years of credited service, age, and average compensation during your last three (3) years of service (“final compensation”). The retirement formula for New Members is 2%@62, which means at age 62, you receive 2 percent of your final compensation for every year of service. Upon separation from employment with less than 5 years of credited service, you may request a refund of your employee contributions only, including interest, and end your membership with CalPERS, or leave it in your account and retain your service credit should you decide to work for another CalPERS-covered agency. If you are vested upon separation but do not retire, you may leave your contributions in your account until retirement or elect a refund. SOCIAL SECURITY: You do not participate in Social Security except for Medicare. You will contribute 1.45 percent of your pay to cover the hospital insurance portion of Medicare. *Additional Medicare Hospital Insurance Tax: As of January 1, 2013, employees are required to pay an additional 0.9 percent Medicare tax on earnings above $200,000 (for those who file an individual return) or $250,000 (for those who file a joint return). This additional hospital insurance tax is not reflected in the rate above. RETIREE MEDICAL: Unrepresented employees hired before 11/1/18*: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other. SCRRA pays the same amount for retirees as it does for active employees, which is currently 87.5 percent of the applicable premium. Unrepresented employees hired on or after 11/1/18: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other and you have a minimum of 10 years of credited CalPERS service, five of which must be performed at SCRRA. SCRRA pays a percentage of the state annuitant contribution rate** in accordance with the vesting schedule below: 10 Years of CalPERS Service - 50% 11 - 19 Years of CalPERS Service - 50%, plus 5% for each additional year of service 20+ Years of CalPERS Service - 100% *Once each year the employer may allow unrepresented employees hired before 11/1/18 the opportunity to individually elect to be subject to the vesting schedule. **The state annuitant contribution rates for 2023 are: $883 (Retiree Only); $1,699 (Retiree + 1 Dependent); $2,124 (Retiree + Family). DEFERRED COMPENSATION PLAN (457) : You are eligible to set aside a portion of your current income without paying taxes on that money until it is received later during retirement when taxes may be lower. In 2023, you can defer up to 100 percent of your gross compensation or $22,500 annually, whichever is less (“normal contribution limit”). You may make an additional $7,500 contribution to the plan if you are age 50 and older. If you are at least within three years of the age in which you are eligible to receive unreduced benefits under our CalPERS retirement plan, you may contribute up to double the normal contribution limit, or $45,000. TRANSPORTATION PASSES: You may use your employee badge for unlimited free access to all Metrolink lines and trains. Your badge cannot be used on connecting public transportation. However, if you commute to/from work on Metrolink on a regular basis and need to connect to other public transportation (e.g., Metro Red or Purple Line) you can be issued a Metrolink pass with the appropriate station pair, which will also give you access to connecting transportation. You are also eligible to receive a free transit pass to ride any greater Los Angeles area transit system other than Metrolink (such as, Metro, Foothill Transit, LADOT, and LOSSAN) for commuting purposes. The commuter transit pass has a value up to the monthly maximum tax-free transit pass amount established by the Internal Revenue Service ($300 in 2023). You are responsible for any transit fares above the IRS monthly cap. To receive this benefit, the SCRRA requires each employee to use public transportation to commute to and from work three (3) or more days per week. OTHER BENEFITS: Educational Assistance - SCRRA will reimburse an employee up to $1,000 per fiscal year for tuition, books and mandatory student fees for courses that are relevant to employment. No reimbursement is allowed for parking. Professional Memberships - SCRRA pays up to $300 per year for professional memberships. Credit Union Membership - SCRRA offers credit union services for employees and their family members, provided by Northrup Grumman Federal Credit Union. Jury Duty - SCRRA will continue an employee's salary during any non-voluntary jury service up to a maximum of ten (10) working days. Pregnancy Disability and Family and Medical Leaves - A leave of absence may be paid or unpaid and shall be granted in accordance with applicable federal and state laws, and SCRRA policy. Refer to the Human Resource Policies and Procedures Manual for more detailed information. Bereavement Leave - In the event of death in an employee’s immediate family, the agency grants up to three (3) working days, with pay, to handle family affairs and to attend the funeral. When an employee needs to travel outside the radius of the five (5) member agencies due to the death of an immediate family member, the Authority grants up to five (5) working days, with pay. Military Leave - Employees will be paid for the annually required active period. At the discretion of the Chief Executive Officer, and with Board notification, paid military leave may be granted beyond what is provided by the applicable state law. Closing Date/Time: Continuous
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Working Title: Assistant Shuttle Coordinator Classification Title : Heavy Equipment Operator/Bus Driver Posting Details Priority Application Deadline: Tuesday, August 8th @ 11:55pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Under the lead work direction of the Shuttle Coordinator, the incumbent operates various shuttle buses, vans and other UTAPS vehicles and assists with the coordination of the Hornet Shuttle program. The incumbent may also serve as an administrative resource to the Shuttle Coordinator and management. FLSA : Non-Exempt (eligible for overtime compensation) Anticipated Hiring Range : $3,656 per month hiring range is near or at the minimum of the classification CSU Classification Salary Range : $3,656 - $6,561 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 1 Recruitment Type : Temporary/renewable. Reappointment is contingent on funding, work performance, and recommendation of supervisor. May become permanent under the provisions of the MOU. Time Base : Full-Time Pay Plan : 12 months Work Hours : May be assigned M-F an 8-hour shift between 6:30 a.m. to 10:30 pm in a semester rotation. Department Information University Transportation and Parking Services https://www.csus.edu/parking-transportation/ Minimum Qualifications Knowledge: Knowledge of the rules of safe driving and the provisions of the State of California Vehicle Code pertaining to operation of vehicles described in the appropriate classification; and State of California General Industrial Safety orders related to the assigned tasks of the classification, particularly those related to vehicle and equipment operation, construction methods and practices, and the lifting and moving of heavy loads. Abilities: Ability to operate assigned equipment safely; recognize safety hazards and follow practices and laws to insure safety; follow manuals and guidelines pertaining to operation of State vehicles; load and unload vehicles correctly and safely; follow oral and written instruction; read and write at a level appropriate to the duties of the position; establish and maintain cooperative working relationships with other people; service and make routine repairs of equipment operated; and perform manual labor as required by the duties of the position. Experience: Equivalent to one year of paid truck driving, automotive equipment operation, or bus driving experience, including operation of heavy trucks of three axles or more, or large loaders, forklifts or other equipment; or equivalent to one year of paid or regularly assigned driving experience, preferably involving bus driving or chauffeuring, or driving a car pool or other experience driving passenger carrying vehicles. License: Possess appropriate license for each vehicle operated and may be required by the State of California Vehicle Code to carry appropriate certification while driving. Drivers of State-owned vehicles must maintain a good driving record* which will be checked periodically with the Department of Motor Vehicles. Required Qualifications 1. Ability to obtain a California Class B Commercial Operator’s License (with passenger and air brake endorsement) and medical certificate and maintain a good driving record. 2. Evidence of experience hiring, training and supervising other employees. 3. Evidence of experience in effective interpersonal communication skills both verbally and in writing. 4. Evidence of experience collecting, summarizing and reporting general and statistical data. 5. Evidence of experience coordinating the maintenance and repair of shuttle program vehicles and equipment. 6. Evidence of experience using a personal computer, preferably using Outlook, Word and Excel. 7. Ability to efficiently and accurately work on multiple projects at once and with a sense of urgency. 8. Ability to work overtime on very short notice. 9. Ability to work occasional weekends. Licenses - Possession of a valid driver’s license and maintenance of good driving record. Physical Requirements - Ability to occasionally lift and carry equipment and supplies up to 50 lbs maximum. - Ability to wear appropriate PPE. Conditions of Employment - Ability to pass a background check. - Ability to participate in pre-employment and random drug testing with negative results. Preferred Qualifications Evidence of experience coordinating or assisting in the coordination of the full scope of a shuttle bus operation, preferably in a college or university environment Required Licenses/Certifications Ability to obtain a California Class B Commercial Operator’s License (with passenger and air brake endorsement) and medical certificate and maintain a good driving record. Documents Needed to Apply Resume Failure to upload required documentation may result in disqualification. About Sac State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “ As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. ” As the regional hub of higher education, Sac State is dedicated to student success , diversity, equity and inclusion , community engagement , philanthropy , and campus safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State ? page. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center. COVID-19 Vaccine Certification Information: Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Policy Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification : Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Eligibility Verification Selected candidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions (i.e. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Jul 26 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 07, 2024
Working Title: Assistant Shuttle Coordinator Classification Title : Heavy Equipment Operator/Bus Driver Posting Details Priority Application Deadline: Tuesday, August 8th @ 11:55pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Under the lead work direction of the Shuttle Coordinator, the incumbent operates various shuttle buses, vans and other UTAPS vehicles and assists with the coordination of the Hornet Shuttle program. The incumbent may also serve as an administrative resource to the Shuttle Coordinator and management. FLSA : Non-Exempt (eligible for overtime compensation) Anticipated Hiring Range : $3,656 per month hiring range is near or at the minimum of the classification CSU Classification Salary Range : $3,656 - $6,561 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 1 Recruitment Type : Temporary/renewable. Reappointment is contingent on funding, work performance, and recommendation of supervisor. May become permanent under the provisions of the MOU. Time Base : Full-Time Pay Plan : 12 months Work Hours : May be assigned M-F an 8-hour shift between 6:30 a.m. to 10:30 pm in a semester rotation. Department Information University Transportation and Parking Services https://www.csus.edu/parking-transportation/ Minimum Qualifications Knowledge: Knowledge of the rules of safe driving and the provisions of the State of California Vehicle Code pertaining to operation of vehicles described in the appropriate classification; and State of California General Industrial Safety orders related to the assigned tasks of the classification, particularly those related to vehicle and equipment operation, construction methods and practices, and the lifting and moving of heavy loads. Abilities: Ability to operate assigned equipment safely; recognize safety hazards and follow practices and laws to insure safety; follow manuals and guidelines pertaining to operation of State vehicles; load and unload vehicles correctly and safely; follow oral and written instruction; read and write at a level appropriate to the duties of the position; establish and maintain cooperative working relationships with other people; service and make routine repairs of equipment operated; and perform manual labor as required by the duties of the position. Experience: Equivalent to one year of paid truck driving, automotive equipment operation, or bus driving experience, including operation of heavy trucks of three axles or more, or large loaders, forklifts or other equipment; or equivalent to one year of paid or regularly assigned driving experience, preferably involving bus driving or chauffeuring, or driving a car pool or other experience driving passenger carrying vehicles. License: Possess appropriate license for each vehicle operated and may be required by the State of California Vehicle Code to carry appropriate certification while driving. Drivers of State-owned vehicles must maintain a good driving record* which will be checked periodically with the Department of Motor Vehicles. Required Qualifications 1. Ability to obtain a California Class B Commercial Operator’s License (with passenger and air brake endorsement) and medical certificate and maintain a good driving record. 2. Evidence of experience hiring, training and supervising other employees. 3. Evidence of experience in effective interpersonal communication skills both verbally and in writing. 4. Evidence of experience collecting, summarizing and reporting general and statistical data. 5. Evidence of experience coordinating the maintenance and repair of shuttle program vehicles and equipment. 6. Evidence of experience using a personal computer, preferably using Outlook, Word and Excel. 7. Ability to efficiently and accurately work on multiple projects at once and with a sense of urgency. 8. Ability to work overtime on very short notice. 9. Ability to work occasional weekends. Licenses - Possession of a valid driver’s license and maintenance of good driving record. Physical Requirements - Ability to occasionally lift and carry equipment and supplies up to 50 lbs maximum. - Ability to wear appropriate PPE. Conditions of Employment - Ability to pass a background check. - Ability to participate in pre-employment and random drug testing with negative results. Preferred Qualifications Evidence of experience coordinating or assisting in the coordination of the full scope of a shuttle bus operation, preferably in a college or university environment Required Licenses/Certifications Ability to obtain a California Class B Commercial Operator’s License (with passenger and air brake endorsement) and medical certificate and maintain a good driving record. Documents Needed to Apply Resume Failure to upload required documentation may result in disqualification. About Sac State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “ As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. ” As the regional hub of higher education, Sac State is dedicated to student success , diversity, equity and inclusion , community engagement , philanthropy , and campus safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State ? page. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center. COVID-19 Vaccine Certification Information: Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Policy Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification : Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Eligibility Verification Selected candidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions (i.e. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Jul 26 2023 Pacific Daylight Time Applications close: Closing Date/Time:
TEXAS PARKS AND WILDLIFE
Austin, Texas, United States
TPWD MISSION To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed. Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete. Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview. WATCH OUR VIDEO ON HOW TO APPLY FOR JOBS APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions, go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en MILITARY OCCUPATIONAL SPECIALTY CODES: Job Classification Service Military Specialty Human Resources Assistant/Specialist I-VI Army 42A, 79R, 79S, 79T, 79V, 42B, 42H, 70F, 420A Human Resources Assistant/Specialist I-VI Navy NC, NCC, NCR, PS, YN, YNS, 120X, 168X, 641X, 741X Human Resources Assistant/Specialist I-VI Coast Guard YN, PERS, RCM10, SEI11 Human Resources Assistant/Specialist I-VI Marine Corps 0111, 0147, 0171, 4821, 8411, 8412, 8421, 8422, 0102, 0170, 4801, 4802, 4803, 4804, 4810, 8840 Human Resources Assistant/Specialist I-VI Air Force 3F0X1, 3F3X1, 3F4X1, 3F5X1, 3G0X1, 8A100, 8R000, 8R200, 8R300, 38FX, 83R0, 87Q0, 99G0 *More information on military occupational specialty codes can be found below: https://www.onetonline.org/crosswalk/MOC/ https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf MILITARY EMPLOYMENT PREFERENCE: If you choose to claim military employment preference as outlined by the State of Texas, you must complete the Military Employment Preference Survey and attach this form and required documentation referenced on this form at the time your application is submitted . If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/ Required forms that will need to be attached with application for Military Employment Preference: 1. Veteran- DD214 showing honorable discharge. 2. Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation. 3. Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation. 4. Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active duty military orders. 5. Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating. Documentation must be attached to the application before military preference can be granted. BENEFITS: Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, telework, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page. HIRING CONTACT: Errol Hardin, (512) 389-8411 PHYSICAL WORK ADDRESS: TPWD Headquarters, 4200 Smith School Road, Austin, TX 78744 GENERAL DESCRIPTION Under the direction of the Special Leaves Administrator and reporting to the Manager of Employee Relations, this position performs complex (journey-level) human resources management work. Responsible for the coordination and administration of the Commercial Driver Drug and Alcohol Testing Program; Workers' Compensation and Leave Administration issues such as Family and Medical Leave (FMLA), Leave Without Pay (LWOP), Sick Leave Pool (SLP), Workers Compensation (W/C), Transitional Duty Assignments (TDAs) Donated Sick Leave (DSL), Parental Leave, Military Leave, and Short/Long Term Disability. Provides objective counsel and guidance regarding employee rights and responsibilities on leave administration compliance, policy, procedures and processes. Interprets policies and instructs employees, supervisors and managers on proper processes and procedures for the Commercial Driver Drug and Alcohol Testing Program as well as all types of special leaves. Identifies and evaluates leave specifics, makes initial case decisions and processes certifications in accordance with regulations and policies. Communicates approvals, denials, leave extensions, re-certifications, return to work plans and other relevant information regarding leave to all involved in the process. Works under general supervision, with moderate latitude for use of discretion and independent judgment. Performs additional duties as assigned. Complies with all Agency, Division and Branch rules, regulations and procedures. Qualifications: MINIMUM QUALIFICATIONS Education: Graduation from an accredited college or university with a Bachelor's degree in Human Resources, Business Administration or closely related field. Experience: One year of experience in determining eligibility for a program benefit. Experience may be in a human resources, social services, or similar professional setting. One year experience of providing consultation and advising employees, clients, supervisors and managers on FMLA and Workers Compensation. One year of experience coordinating a program in a professional employment or volunteer setting. NOTE: Experience may have occurred concurrently. Licensure: Applicant must possess a valid "C" Texas driver's license. ACCEPTABLE SUBSTITUTIONS Education: One additional year of the required experience coordinating a program in a professional employment or volunteer setting, may substitute for thirty semester hours of the required education, with a maximum substitution of 120 semester hours. Experience: Graduation from an accredited college or university with a Master's degree in Human Resources, Business Administration or closely related field, may substitute for one year of the required experience in determining eligibility for a program benefit. PREFERRED QUALIFICATIONS Experience: Three years experience in human resources special consultation advising employees, supervisors and managers on FMLA and Workers Compensation; Experience producing written findings and writing investigative reports; Experience in developing and delivering training; Experience making leave administration eligibility determinations; Experience in CAPPS/HRIS. Licensure: Current HRCI Professional in Human Resources (PHR) or Senior Professional in Human Resources (SPHR) certification OR SHRM Certified Professional (SHRM-CP) or SHRM Senior Certified Professional (SHRM-SCP) certification. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of federal and state employment law, including Title VII, ADA, ADAAA, FMLA and FLSA; Knowledge of federal and state Workers Compensation regulations and processes; Knowledge of Human Resources related state and federal laws; Knowledge of TPWD Human Resources related policies and procedures; Skill in using MS Word, Excel, PowerPoint and Outlook; Skill in effective verbal and written communication; Skill in providing quality customer service in a courteous and professional manner; Skill in establishing and maintaining effective work relationships with co-workers and work-related contacts; Skill in effective interaction with staff at all levels of the department and other State agencies and organizations; Skill in reviewing, assessing and comprehending policies and regulations; Skill in gathering and analyzing qualitative data through interviews, gathering and analyzing quantitative data, drawing logical conclusions from data sets and producing written findings; Skill in using an HRIS or electronic data system to retrieve data and/or generate reports; Ability to maintain strict confidentiality; Ability to work under stressful conditions; Ability to maintain flexibility and work with frequent interruptions and changing priorities; Ability to listen empathetically and compassionately, ask relevant questions and abstract facts from conversations and interviews; Ability to identify and resolve employee relations problems, to counsel employees and managers on sensitive issues; Ability to promptly review new FMLA and other leave administration notices, determine eligibility within timeline standards and prioritize work assignments; Ability to respond to employee and employer inquiries; Ability to follow-up as required with employee, manager/supervisor and/or healthcare provider regarding recertification of a serious health condition, intermittent claim tracking, confirmation of actual return-to-work, etc.; Ability to manage multiple assignments and to plan, coordinate and report on projects and events; Ability to make presentations before groups or individuals; Ability to work as a member of a team or at times work independently; Ability to perform manual labor including, lifting supplies and materials up to 25 lbs.; Ability to perform work activities in accordance with TPWD safety program. WORKING CONDITIONS Required to work from 8:00 a.m. to 5:00 p.m. Monday through Friday/alternative work schedule may be available; This position is suitable to telework two days per week and the candidate may be allowed to telework with supervisor approval; Required to work overtime as necessary; Required to perform manual labor including, lifting supplies and materials up to 25 lbs.; May be required to operate a State vehicle; Required to travel 10% with possible overnight stays; Non-smoking environment in State buildings and vehicles. TPWD IS AN EQUAL OPPORTUNITY EMPLOYER Closing Date: May 1, 2024, 11:59:00 PM
Apr 18, 2024
Full Time
TPWD MISSION To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed. Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete. Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview. WATCH OUR VIDEO ON HOW TO APPLY FOR JOBS APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions, go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en MILITARY OCCUPATIONAL SPECIALTY CODES: Job Classification Service Military Specialty Human Resources Assistant/Specialist I-VI Army 42A, 79R, 79S, 79T, 79V, 42B, 42H, 70F, 420A Human Resources Assistant/Specialist I-VI Navy NC, NCC, NCR, PS, YN, YNS, 120X, 168X, 641X, 741X Human Resources Assistant/Specialist I-VI Coast Guard YN, PERS, RCM10, SEI11 Human Resources Assistant/Specialist I-VI Marine Corps 0111, 0147, 0171, 4821, 8411, 8412, 8421, 8422, 0102, 0170, 4801, 4802, 4803, 4804, 4810, 8840 Human Resources Assistant/Specialist I-VI Air Force 3F0X1, 3F3X1, 3F4X1, 3F5X1, 3G0X1, 8A100, 8R000, 8R200, 8R300, 38FX, 83R0, 87Q0, 99G0 *More information on military occupational specialty codes can be found below: https://www.onetonline.org/crosswalk/MOC/ https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf MILITARY EMPLOYMENT PREFERENCE: If you choose to claim military employment preference as outlined by the State of Texas, you must complete the Military Employment Preference Survey and attach this form and required documentation referenced on this form at the time your application is submitted . If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/ Required forms that will need to be attached with application for Military Employment Preference: 1. Veteran- DD214 showing honorable discharge. 2. Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation. 3. Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation. 4. Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active duty military orders. 5. Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating. Documentation must be attached to the application before military preference can be granted. BENEFITS: Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, telework, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page. HIRING CONTACT: Errol Hardin, (512) 389-8411 PHYSICAL WORK ADDRESS: TPWD Headquarters, 4200 Smith School Road, Austin, TX 78744 GENERAL DESCRIPTION Under the direction of the Special Leaves Administrator and reporting to the Manager of Employee Relations, this position performs complex (journey-level) human resources management work. Responsible for the coordination and administration of the Commercial Driver Drug and Alcohol Testing Program; Workers' Compensation and Leave Administration issues such as Family and Medical Leave (FMLA), Leave Without Pay (LWOP), Sick Leave Pool (SLP), Workers Compensation (W/C), Transitional Duty Assignments (TDAs) Donated Sick Leave (DSL), Parental Leave, Military Leave, and Short/Long Term Disability. Provides objective counsel and guidance regarding employee rights and responsibilities on leave administration compliance, policy, procedures and processes. Interprets policies and instructs employees, supervisors and managers on proper processes and procedures for the Commercial Driver Drug and Alcohol Testing Program as well as all types of special leaves. Identifies and evaluates leave specifics, makes initial case decisions and processes certifications in accordance with regulations and policies. Communicates approvals, denials, leave extensions, re-certifications, return to work plans and other relevant information regarding leave to all involved in the process. Works under general supervision, with moderate latitude for use of discretion and independent judgment. Performs additional duties as assigned. Complies with all Agency, Division and Branch rules, regulations and procedures. Qualifications: MINIMUM QUALIFICATIONS Education: Graduation from an accredited college or university with a Bachelor's degree in Human Resources, Business Administration or closely related field. Experience: One year of experience in determining eligibility for a program benefit. Experience may be in a human resources, social services, or similar professional setting. One year experience of providing consultation and advising employees, clients, supervisors and managers on FMLA and Workers Compensation. One year of experience coordinating a program in a professional employment or volunteer setting. NOTE: Experience may have occurred concurrently. Licensure: Applicant must possess a valid "C" Texas driver's license. ACCEPTABLE SUBSTITUTIONS Education: One additional year of the required experience coordinating a program in a professional employment or volunteer setting, may substitute for thirty semester hours of the required education, with a maximum substitution of 120 semester hours. Experience: Graduation from an accredited college or university with a Master's degree in Human Resources, Business Administration or closely related field, may substitute for one year of the required experience in determining eligibility for a program benefit. PREFERRED QUALIFICATIONS Experience: Three years experience in human resources special consultation advising employees, supervisors and managers on FMLA and Workers Compensation; Experience producing written findings and writing investigative reports; Experience in developing and delivering training; Experience making leave administration eligibility determinations; Experience in CAPPS/HRIS. Licensure: Current HRCI Professional in Human Resources (PHR) or Senior Professional in Human Resources (SPHR) certification OR SHRM Certified Professional (SHRM-CP) or SHRM Senior Certified Professional (SHRM-SCP) certification. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of federal and state employment law, including Title VII, ADA, ADAAA, FMLA and FLSA; Knowledge of federal and state Workers Compensation regulations and processes; Knowledge of Human Resources related state and federal laws; Knowledge of TPWD Human Resources related policies and procedures; Skill in using MS Word, Excel, PowerPoint and Outlook; Skill in effective verbal and written communication; Skill in providing quality customer service in a courteous and professional manner; Skill in establishing and maintaining effective work relationships with co-workers and work-related contacts; Skill in effective interaction with staff at all levels of the department and other State agencies and organizations; Skill in reviewing, assessing and comprehending policies and regulations; Skill in gathering and analyzing qualitative data through interviews, gathering and analyzing quantitative data, drawing logical conclusions from data sets and producing written findings; Skill in using an HRIS or electronic data system to retrieve data and/or generate reports; Ability to maintain strict confidentiality; Ability to work under stressful conditions; Ability to maintain flexibility and work with frequent interruptions and changing priorities; Ability to listen empathetically and compassionately, ask relevant questions and abstract facts from conversations and interviews; Ability to identify and resolve employee relations problems, to counsel employees and managers on sensitive issues; Ability to promptly review new FMLA and other leave administration notices, determine eligibility within timeline standards and prioritize work assignments; Ability to respond to employee and employer inquiries; Ability to follow-up as required with employee, manager/supervisor and/or healthcare provider regarding recertification of a serious health condition, intermittent claim tracking, confirmation of actual return-to-work, etc.; Ability to manage multiple assignments and to plan, coordinate and report on projects and events; Ability to make presentations before groups or individuals; Ability to work as a member of a team or at times work independently; Ability to perform manual labor including, lifting supplies and materials up to 25 lbs.; Ability to perform work activities in accordance with TPWD safety program. WORKING CONDITIONS Required to work from 8:00 a.m. to 5:00 p.m. Monday through Friday/alternative work schedule may be available; This position is suitable to telework two days per week and the candidate may be allowed to telework with supervisor approval; Required to work overtime as necessary; Required to perform manual labor including, lifting supplies and materials up to 25 lbs.; May be required to operate a State vehicle; Required to travel 10% with possible overnight stays; Non-smoking environment in State buildings and vehicles. TPWD IS AN EQUAL OPPORTUNITY EMPLOYER Closing Date: May 1, 2024, 11:59:00 PM