Manager, Financial Information Systems (513551)

  • California State University (CSU) Chancellor's Office
  • Long Beach, California
  • Jun 04, 2022
Full Time Accounting and Finance Administration and Management Information Technology and Communication Services

Job Description

Description:

Chancellor's Office Statement

Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Manager, Financial Information Systems. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year.

Salary

Commensurate with qualifications and experience.

Classification

Administrator II

Position Information

The California State University, Office of the Chancellor, is seeking a Manager, Financial Information Systems to manage the administration, testing and ongoing support needs of the finance related systems and processes within the Chancellor's Office (CO). Systems such as Common Financial System (CFS - PeopleSoft), Laserfiche (LF) and Finance Data Warehouse (FDW). Processes related to Financial Information Record Management System (FIRMS) and State Controller's Office (SCO) reporting. The incumbent will manage the FIS Specialist in addition to being a key member of financial system implementations and upgrades and making process improvements where merited.

Responsibilities

Under the general direction of the Director, MAPO, the Manager, Financial Information Systems will perform tasks and duties as follows:

Financial Systems

-Maintain an in-depth knowledge of the CO's Financial Information System functionality, module integration and business processes. Troubleshoot system problems and coordinate resolution with CMS technical staff.

-Manage relations between operations, end-users, technical support, and CMS.

-Manage the functional, strategic and tactical activities associated with baseline upgrades, deployment of new releases and ongoing support activities related to the finance suite.

-Analyze new releases for added features and functionality, map current business processes and security, perform related fit/gap analysis, and conduct system testing.

-Ensure ongoing compliance of with CSU and CO policies.

-Manage the maintenance and accuracy of the CFS table configurations, including ChartFields, combo edits, and others, as appropriate.

-Assist in identifying reporting requirements outside of the baseline configuration and develop queries in CFS or through the FDW development team to meet requirements.

-Participate in evaluation and testing of new integrated modules, as requested.

-Maintain FIS SharePoint site; developing and administering end-user training programs; and providing first tier help desk analysis.

-Manage the administration of the LF system. Duties include: maintaining and enforcing user security privileges; administering workflow processes; providing first tier help desk analysis; and facilitate enhancements and upgrades as needed.

-Support 3rd party integrations with the CO CFS and maintain these integrations through all upgrades and changes to the database.

-Responsible for trouble-shooting systems to ensure business continuity of all CO CFS and 3 rd party financial software.

-Advise Business & Finance Financial Services managers regarding the technical direction of the CFS application and development projects.

-Manage all ad-hoc reporting development (e.g., CFS queries), rollout, and maintenance.

-Manage and coordinate financial services training related to FIS supported services.

-Monitor and ensure Service-Now tickets are promptly resolved and closed.

-Participate in CFS implementation projects working closely with the CFS implementation team to ensure successful implementation. This includes pre-testing release of modifications and updates for CMS to validate they are working as expected.

Training and Supervision

-Ensure that complete and detailed procedural documentation for the FIS department is available and kept current.

-Supervise creation and maintenance of training guides for financial system users.

-Manage and supervise various processes (e.g., batch processing), file submissions (e.g., FIRMS, SAM99), and financial close deadlines.

-Supervise monthly SCO file maintenance and upload, including managing and migrating SCO files to CFS and/or various departments throughout the CO.

-Supervise monthly, quarterly, and yearly FIRMS processing.

-Supervise CFS processes for month/year end close.

-Responsible for the accurate, complete, and timely completion of assignments by the FIS Specialist.

Security

-Manage and maintain security for CFS, FDW, Laserfiche, Oracle ARCS user access and Systemwide passwords for SCO file retrieval.

-Manage and ensure segregation of duties (SOD) and security requirements are continuously met by CO for internal/external audit purposes.

-Manage annual user access review to meet audit requirement.

-Maintain CFS delegation of authority (DOA) table/data.

-Consult with Information Security Management office on a regular basis and participate in security workgroup and committee discussions as needed to stay informed of security related news and updates.

-Monitor Common Management System (CMS) changes in financial systems that may affect security.

Committees

-Security and segregation of duties (SOD) standards.

-Finance Data warehouse/reporting.

-CMS finance projects enhancement committee.

-Other committees as requested.

Other

-Other projects as requested.

-Provide status reports on projects and assignments to director on a regular basis.

-Use judgment on matters that need to be brought to director's attention.

-Utilize project planner on Kanban to monitor assignments and deadlines.

-Fulfill continuing education goals timely.

-Conduct regular review with staff, at least on a quarterly basis.

Qualifications

This position requires:

-Bachelor's Degree from a four-year college or university in business, information systems or related subject.

-Minimum of 5-years of experience in supporting the PeopleSoft finance application.

Preferred Qualifications

-Experience with other finance related systems like, Concur, Laserfiche and Oracle ARCS

-Knowledge and understanding of higher education organizations and of governmental budget, financial processes, and reports.

-High level of computer proficiency including the Microsoft Suite, SharePoint, and database applications.

-Strong leadership, supervisory and project management skills.

-Sound research, investigative, analytical, and problem-solving skills with attention to details.

-Effective organizational and time management skills to follow through with assignments.

-Exceptional interpersonal and customer service skills.

-Excellent oral and written communication skills.

-Ability to multi-task and work with personnel at all levels within the organization.

-Prior CSU experience in Financial Systems Management using PeopleSoft and Data Warehouse.

-Experience writing business process guides and training documents.

Application Period

Priority consideration will be given to candidates who apply by May 27, 2022. Applications will be accepted until the job posting is removed.

How To Apply

Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application.

Equal Employment Opportunity

The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070.

Title IX

Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix

E-Verify

This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA).

If hired, you will be required to furnish proof that you are legally authorized to work in the United States.

COVID19 Vaccination Requirement

The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/

Mandated Reporter Per CANRA

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Conflict of Interest

The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.

Background

The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position.

Closing Date/Time: Open until filled

Job Address

Long Beach, California 90802 United States View Map