Under general supervision, performs a variety of specialized duties in the preparation and maintenance of Police Records; and other related work as required. SUPERVISION RECEIVED AND EXERCISED
Receives general direction from Records Supervisor or Assistant Records Supervisor Examples of Duties EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
- Enters data and distributes a variety of reports and correspondence from rough drafts and verbal instructions.
- Compiles statistical data in records management systems for City, State and Federal reporting purposes.
- Enters, prepares and processes various reports by using various technology systems.
- Review data entered by various reports by using various technology systems.
- Researches computer and hard files for information and categorizes materials into established filing systems.
- Scans and indexes miscellaneous documents into an image management system.
- Prepares paperwork for court cases (including copying and faxing, as needed); acts as receptionist
- Receives incoming telephone calls, providing routine information and/or referring callers to proper resource(s), processes mail.
- Assists in the processing and searching of female prisoners, including juveniles.
- Collects fees for various Police services; balances and reconciles daily cash receipts.
- Trains other full and part-time clerical personnel.
- Prepares and transmits teletypes.
- Enters and processes warrants and restraining orders.
- Provides copies of police reports as directed; orders and stocks clerical supplies; maintains office equipment.
- Other related duties as assigned.
QUALIFICATIONS Knowledge of:
- Basic English grammar.
- Basic math calculations.
- Modern office methods and practices including proficiency with office automation software and records management computer systems.
- Operation of modern office equipment to include windows computer operating systems and software, scanners, printers, copy machines, fax machines and other devices as required.
- Police terminology and law enforcement codes.
Education and Experience:
- Use modern computerized office equipment.
- Read, understand and carry out oral and written instructions, laws, departmental rules, regulations and procedures documented in English.
- Work independently.
- Establish and maintain effective working relationships with other employees.
- Deal with the public effectively.
- Type 35 words per minute corrected.
- Establish and maintain records' keeping systems.
- Plan and schedule work assignments.
- Work rotating shifts (morning, day and evening watches)
- Including weekends and holidays.
- Carry boxes weighing up to 15 pounds up and down stairs in a multi-floor building as assigned.
- Ability to learn, implement and support Westminster policy relating to the Security and Privacy Act.
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Licenses and Certifications:
- High School Diploma or GED equivalent and at least one (1) year of recent clerical experience including use of computerized equipment and systems.
Possession of, or ability to obtain, a valid California Driver's License by time of appointment. Supplemental Information PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, to inspect City development sites, to operate a motor vehicle, and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
This recruitment is open on a continuous basis and can close with out prior notice, interested candidates are encouraged to apply.