Senior Dispatcher/Records

  • SOUTH ORANGE COUNTY COMMUNITY COLLEGE DISTRICT (SOCCC)
  • Mission Viejo, California
  • Aug 03, 2022
Full Time Dispatch and Telecommunications

Job Description

Title:
Senior Dispatcher/Records

Job Category:
CSEA

Job Opening Date:
July 21, 2022

Job Closing Date:

Location:
Saddleback College

Work Location:
Mission Viejo, CA

Pay Grade, for more information click on this link:

http://www.socccd.edu/humanresources/hr_salary.html

Pay Rate Type:
Monthly

Work Days:
Monday - Friday

Work Hours:
2:00 PM -10:30 PM. Subject to change and potential for regular scheduled shift changes.

Hours Per Week:
40

Percentage of Employment:
100%

Months of Employment:
12

Salary:
Starting at $4,692 per month

Required Documents:
Required: Resume Optional: Cover Letter, POST certification, and Training Records.

Job Description:

C.S.E.A. Classified Bargaining Unit Salary Range 123

Initial Screening Date: August 18, 2022

NOTICE : Employment in this position is contingent upon funding by 50% Parking Fee Services.

SUMMARY DESCRIPTION
Under direction from the Chief of Police or designee, leads, plans, and coordinates operations for police department's radio communications system, computer-aided dispatch and records management system, fire and intrusion alarm systems, and records management; performs duties of a Dispatcher; and provides administrative assistance as needed within the department.

DISTINGUISHING CHARACTERISTICS
This is the advanced journey level class in the Dispatcher series. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed and the complexity of duties assigned. The Senior Dispatcher functions as a dispatcher and is assigned additional responsibility for the Communications Bureau, specialized functions of the police department that include the Police Communications Center, computerized records management system, non-computerized law enforcement records, emergency communications, and fire and intrusion alarm systems. Scope of responsibilities may include District-wide dispatch and related services. The incumbent provides direction, coordinates and oversees the day to day activities of the Police Communications Center, access control, and video/alarm monitoring services correlating all communication and emergency activities with police officers, parking and related support staff.

REPRESENTATIVE DUTIES
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

1. Lead, plan, coordinate, staff, control and organize assigned functions to accomplish department goals and objectives; perform duties of a Dispatcher.
2. Develop and establish operating procedures and instructions; assign and transmit them to Bureau staff.
3. Ensure dispatchers are fully trained and able to perform assigned functions; provide comprehensive training to new dispatchers; coordinate, plan and provide in-service training on a regular basis to ensure Bureau staff maintains skills necessary to effectively perform assigned duties.
4. Coordinate and oversee emergency communications operations, including testing and preparing systems, procedures, and equipment, and determining priority of needs.
5. Maintain liaison with local, State, and federal police communications networks for immediate retrieval of criminal information.
6. Coordinate, review, and recommend the budget covering assigned communication activities.
7. Review reports, correspondence, information or other documents submitted by personnel for accuracy, completeness, and appropriateness of actions taken and coordinate the entry of reports into an effective computerized record-keeping system.
8. Recommend changes in operating policies and procedures; coordinate the scheduling and assignment of personnel.
9. Keep College in compliance with local, State, and federal requirements pertaining to computerized criminal records, radio communication, and fire and intrusion alarm systems; make recommendations and implement changes to ensure compliance.
10. Monitor video surveillance equipment. Compile footage as necessary to support police operations.
11. Attend a variety of meetings and conferences to correlate police communications activity operation with all College personnel; assist with the planning and coordination of large events as needed.
12. Maintain all records of police reports and activities in a computerized records management system and prepare required reports.
13. Monitor campus access control system, fire alarms, intrusion alarms, and panic alarms and dispatch appropriate personnel or take other action as needed. Maintain accurate records of activity, and prepare related reports.
14. Issue access cards and verify employee access.
15. Administer police department access to computerized criminal records systems through local, State, and federal systems, providing training to all affected District personnel.
16. Act as the College's Automated Terminal Coordinator and assure the confidentiality of criminal records accessed through the California Law Enforcement Telecommunications System.
17. Assist with the College's parking function; including parking permit transactions and related activities. Interpret and explain parking rules and regulations to those being cited; assist with first level appeals for parking citations.
18. Assist with the Police Department's property and evidence function as needed, including lost and found property.
19. Perform related duties as required.

QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:
Principles of police science, administration and organization as they relate to dispatching police services.
Modern Community College police methods and procedures.
Local, State and federal communications laws.
Local, State and federal records laws.
Parking enforcement and control procedures and regulations.
Principles and practices of personnel management, lead supervision, and training.
Budget analysis and justification.
College organization, operations, rules, regulations, policies, procedures and objectives.
Oral and written communication systems, equipment and procedures.
Law enforcement agencies in Orange County.
Modern office procedures, methods and equipment including computers and applicable software applications.
Access control, video surveillance, fire, and intrusion alarm monitoring systems and operations.
Emergency communications radio systems in correlation with other emergency agencies and federal requirements.
Administration and operation of a 24-hour Police Communications Dispatch Center.
Computer networks that provide criminal information to the College police department such as CLETS and NCIC.
Administration of department computer record-keeping and reporting requirements as prescribed by law.
Report preparation and record-keeping techniques. English usage, spelling, grammar, and punctuation.

Ability to:
Perform the duties of a Dispatcher.
Lead, organize, and review the work of staff.
Plan, coordinate, and direct assigned functions effectively.
Exercise effective leadership, independent judgment and initiative.
Analyze emergency and non-emergency situations accurately and respond quickly and effectively.
Interpret and apply laws and department rules and regulations.
Understand and apply principles of effective community college police administration.
Analyze, develop and recommend changes in methods, systems policy and procedures related to complex and sensitive issues and programs.
Prepare clear, concise and comprehensive written, verbal and statistical reports.
Recognize and resolve problems of a sensitive, political, organizational or administrative nature.
Work confidentially with discretion.
Establish and meet schedules and time lines.
Select, train, and oversee assigned personnel.
Work in a liaison capacity with various governmental agencies and the community.
Operate equipment used in a police records and communication center including supporting software applications.
Adapt to changing technologies and learn functionality of new equipment and systems.
Communicate clearly and concisely, both orally and in writing.
Provide clear and concise verbal directions quickly and accurately.
Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students.
Establish and maintain effective working relationships with those contacted in the course of work.

EDUCATION AND EXPERIENCE GUIDELINES - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education/Training:
Equivalent to the completion of the twelfth grade. College level course work in criminal justice, records management, or other related program area is desirable.

Experience:
Five years experience as a P.O.S.T. certified Dispatcher, or equivalent experience.

LICENSE OR CERTIFICATE:
• A valid California driver's license and proof of insurability may be required to drive a District or personal vehicle to attend meetings or pick up/deliver documents or other materials.
• Possession of a P.O.S.T. Dispatcher certificate, or ability to obtain certificate within one year.
• Completion of P.O.S.T. Communications Training Officer and Records courses within one year.

TESTING AND BACKGROUND CHECK:
• Must submit to a thorough background investigation pursuant to standards established by the Commission for P.O.S.T.
• Must undergo a medical examination as required by Commission for P.O.S.T.
• Oral Communication Assessment (Commission Regulation 1958)
• Verbal, Reasoning, Memory, and Perceptual Abilities Assessment (Commission Regulation 1957)

PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment:
Work is performed primarily in a campus police office setting. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with students, staff, and others. At least minimal environmental controls are in place to assure health and comfort.

Physical:
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information; and may occasionally travel to other offices or locations to attend meetings or to pick up or deliver materials.

Vision:
See in the normal visual range with or without correction.

Hearing:
Hear in the normal audio range with or without correction.

SPECIAL COVID-19 NOTICE:

Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work. Thank you for your continued interest in working at the SOCCCD.

The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. The Board of Trustees voted to require COVID-19 vaccinations for all students, employees, and volunteers with allowances for medical exemptions and sincerely held religious beliefs as defined by law. More information can be found on our District website by visiting https://www.socccd.edu/about/about_covid-19.html .

NOTICE TO ALL CANDIDATES FOR EMPLOYMENT:

The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country.

PLEASE NOTE:

A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status.

Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS

DISABILITY ACCOMODATIONS:

If you require special accommodations in the application and/or selection process, please notify District Human Resources at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu.

ATTENDANCE REQUIREMENT:

Report to work on a regular and consistent basis, as scheduled, to assigned job.

CAMPUS CRIME AND SAFETY AWARENESS:

Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in the District Human Resources office upon request.

DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY (EEO):

The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds.

Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion.

SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER

Important: You must make sure that you have completed your application for a posting by 11:59 p.m. , Pacific Time, on the posting's Job Close Date, along with any required documents , in order to be considered for the position.

Applicants must complete all fields/sections on the application. Do not type "See Resume" or leave any fields blank. Applicants must enter their work experience, education, etc. on the District application. Applications reflecting "See Resume" will be considered incomplete and will not be considered for recruitment.

Job Address

Mission Viejo, California United States View Map