Job Summary
The Mohave County Sheriff's Office is currently creating a applicant pool for current and future vacancies in the Adult Detention Facility.* Must be able to work rotating shifts, holidays and weekends*This position is subject to a polygraph This is an intermediate level class for specialized office support and clerical work. Incumbents have previous experience in performing specialized office tasks of the assigned department/area and need only a short introduction to the specific procedures, forms, and processes of the assigned position.
Positions in a work specialty may perform many, or all, of the office functions listed under Option A - General in the accomplishment of assignments. While specific options are listed below, Office Assistant positions may occur in a variety of work areas and recruitment requiring specialized knowledge of those work areas should be made.
REPORTS TO Higher level of authority.
SUPERVISION EXERCISED As assigned, may exercise technical, functional or direct supervision of new or less experienced Office Clerks, Office Assistants or other assigned personnel. Work is reviewed through observation and evaluation of work performance and tasks completed by the incumbent.
Essential Job Functions
An employee in this class series will receive a work assignment to Option J - Detention Assistant. Although an employee is assigned to this work specialty area, the employee may perform many, or all, of the office functions listed in Option A - General in the accomplishment of assignments. Due to the nature of the work assignment, the following examples of work may not be listed in order of importance/priority.
OPTION J: DETENTION ASSISTANT :
- Books and releases inmates, verifying documents for completeness and accuracy.
- Through the support of Detention Officers and supervisory personnel, opens and closes security doors controlling inmate movement and activities within the facility.
- Maintains surveillance and keeps chronological logs to record facility and inmate activity. Observes and monitors activities of inmates in cells, day rooms, yards and other areas of the detention facility.
- Receives checks and enters cash flow to inmate records and enters data into computer system, insuring accuracy of data entry and accounting of funds.
- Enters data into computer for compilation of current facility roster, population and other related activities.
- Utilizes computer terminals to input and extract data from computer during on-line operations.
- Operates common office machines to include computer keyboards and related peripheral equipment.
- Maintains and establishes associated files to include entering information and documents into filing and data systems, insuring completeness and accuracy.
- Operates communications equipment, including two-way radios and answering/directing telephone calls.
- Prepares and complete reports and logs, accurately and timely.
- Performs special assignments as requested. Performs related work as required.
OPTION A: GENERAL :
- Maintains, with relative independence, a significant phase or segment of a clerical process or office activity.
- As required, may assign, review, and check work of other clerical workers for conformance to regulations, policies, and procedures governing assigned operations.
- Understands and interprets pertinent federal, state and other regulations, procedures and practices related to various departmental and assigned programs.
- Informs other clerical staff of new or revised policies and procedures.
- Reviews work for proper coding, classification, mathematical accuracy, and compliance with procedures.
- Assists an office superior by performing routine administrative details.
- May assist in training new clerical employees, temporaries and volunteers.
- Meets the public and receives phone calls. Responds to questions concerning department procedures or directs query to an individual or department as appropriate.
- Contacts vendors to obtain price and purchases various supplies and materials.
- Maintains and establishes associated files to include entering information and documents into filing and data systems insuring completeness and accuracy.
- Processes county payrolls, routine personnel transactions, invoices, checks, vouchers or other records.
- Types forms, letters, reports and file cards from draft, recording device or rough copy. Develops documents as required.
- Conducts and composes routine correspondence. Prepares follow-up correspondence or calls to obtain additional information or to respond to inquiries.
- Processes and maintains various legal, tax and license records, documents, and reports.
- Maintains fiscal records in accordance with established procedures.
- Allocates items to a variety of accounts according to prescribed classifications.
- Prepares standardized reports and statements.
- Collects, compiles and submits data for use in statistical reports, internal operating studies or policy formulation.
- Meets established deadlines and informs concerned parties of deadlines and appointments.
- Issues permits and licenses after obtaining and checking information.
- Verifies bills and invoices.
- Maintains an inventory of materials on-hand and notifies the supervisor when supplies are needed. May order supplies as required.
- Processes purchase orders and related documentation and other office-related transactions for payment or further processing.
- Operates common office machines to include computer keyboards and related peripheral equipment. Uses computer terminals to input data and to obtain data from the computer during on-line operations.
- Performs special assignments as requested.
- Performs related work as required.
SECONDARY JOB FUNCTIONS Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures.
Minimum Qualifications
- High School Diploma/GED
- Two years progressively responsible office support work.
SPECIAL JOB REQUIREMENT - Must possess a valid driver’s license to drive on Arizona roads at the start of employment and maintain said license while employed in this position.
- Provide acceptable driving history at no cost to the County.
Knowledge, Skills & Abilities
Knowledge of:- The procedures, terminology and accepted or common practices, and policies of the assigned specialized work and the department/area to which assigned.
- English grammar, spelling, and arithmetic.
- Standard office practices, procedures and equipment.
- Filing and information systems.
- Computing literacy to include use of electronic spreadsheet and word processing applications.
- Department policies, rules and procedures
- Mohave County Personnel Policies and Procedures, and Department Regulations.
Skill in:- Efficiently operating and utilizing modern office machines as necessary to include typewriters, fax transmittal machines, calculators, and the use of computer keyboards and related software and peripheral equipment.
- Communicating and maintaining professionalism with the public, co-workers, and work contacts.
Ability to:- Maintain and establish filing systems.
- Use good judgment to solve work problems through established guidelines.
- Interpret technical and departmental information encountered in the performance of responsibilities.
- Exercise courtesy and tact in dealing with the public and public officials and maintain confidentiality.
- Work independently in completing assigned tasks accurately and in maintaining standard correspondence, files, and reports of the office.
- Work and communicate effectively with all people contacted in the work.
- Understand and carry out moderately complex written and oral instructions.
- Type accurately and at a speed necessary to fulfill job responsibilities.
- Work rotating shifts
- Comply with Mohave County Personnel Policies and Procedures, and Department Regulations.
- Perform the essential functions of the job specifications with or without a reasonable accommodation.
