COUNTY OF LAKE, CA
Lake County, California, United States
General Recruitment Information The County of Lake is excited to announce a unique opportunity for students who want to gain meaningful experience in one of our amazing departments as a Clerical Support Student Worker (Extra-Help) . Students currently enrolled or who will be enrolling for the 2024 Summer or 2024 Fall Semester are eligible to apply. If you are someone who is highly organized, dependable, and trustworthy, apply today! The Clerical Support Student Worker is an extra-help classification in which students attending or currently enrolled in an accredited college or university are utilized throughout various County Departments. Student Workers will aid staff with various duties of a professional, para-professional, technical, or administrative nature. The current vacancies are in the Health Services Department .The eligible list established from this recruitment may be used to fill vacancies in other County departments as they occur. As a condition of employment, some departments may require candidates to undergo and pass a background investigation and/or polygraph examination. These investigations include employment/credit histories, verification of education, arrest/criminal records, drug/alcohol use, and personal conduct. This list is neither inclusive nor exclusive; other relevant areas may be investigated and verified. Please note: The eligible list established from this recruitment may be used to fill Student Worker(Extra-Help) positions throughout the County. Temporary (extra-help) employees are paid an hourly rate for actual hours worked, are not entitled to benefits, do no obtain permanent status and serve at the will of the department head. This group includes positions which require only light physical effort and may include lifting of small, light objects and some bending, stooping, squatting, twisting, and reaching. Considerable walking or standing may be involved. Eligible candidates must be able to perform the essential functions of the position with or without reasonable accommodation. To apply for County Positions - All applications for County positions must be submitted through the County’s online application system. All County recruitments will be posted at jobs.lakecountyca.gov . The County of Lake reserves the right to limit the number of applications that will be accepted for any open recruitment, and any such limit will be included on the job posting. Completed online applications must be submitted by the close of business on the date that the recruitment closes. All relevant experience must be included on the application to be considered. Relevant experience and /or education (unofficial transcripts must be included) may be substituted at a ratio of 2 to 1 for the purpose of meeting minimum qualifications and applicants should contact the Human Resources department for details. The County is an Equal Opportunity-Affirmative Action Employer. EXTRA HELP - TEMPORARY WORK ASSIGNMENT An individual may be hired as Extra Help Employee for a temporary work assignment at such compensation as determined by County of Lake personnel rules and regulations. Extra Help Employees are typically hired at an hourly rate of pay at the first step of the salary range. Extra Help Employees are paid only for hours worked. Extra Help Employees are entitled to legally mandated benefits, which does not include paid vacation or holidays. Extra Help Employees do not have status. Extra Help Employment is temporary and may end at any time. Extra help positions are limited to no more than 25 hours per week (unless position is considered seasonal) and no more than 900 hours per fiscal year, whether upon certification from an eligible list or upon authorization to appoint any person who meets the minimum qualifications of the classification. **SEASONAL EMPLOYEE: An extra help employee who works a seasonal job (tied to an actual season, not just part-year) for a portion of the year and who will not perform any work for the County for at least 26 consecutive weeks between seasons definition is subject to future change as terminology is further defined by the ACA. CalPERS RETIREE: Public Employees’ Retirement Law (PERL). Effective January 1, 2012, Assembly Bill (AB) 1028 amended Government Code (G.C.) sections 21224, 21229, and 21221(h) concerning employment after retirement. If an individual is receiving a CalPERS retirement benefit, the eligibility to work an Extra Help - Temporary Work Assignment may be restricted to only temporary assignments for a special project or backlog of work. Important Notice - The provisions listed on job postings, job descriptions, or other recruitment materials do not constitute an expressed or implied contract. Any provisions contained within job postings, job descriptions or other recruitment material may be modified or revoked without notice. All County of Lake applicants who receive a conditional employment offer must comply with the County’s pre-employment medical review program before they may be appointed to the County position. Minimum Qualifications Licensing and Certifications: Possession of, or ability to obtain, an appropriate valid California driver's license. Education and Experience: Any combination of training and experience that would likely provide the required knowledge and abilities is qualifying. Previous experience in office or administrative support is desirable . Job Description EXTRA HELP CLERICAL SUPPORT DEFINITION Entry-level, training position, with incumbents under general supervision, to perform a variety of basic office, administrative, financial, statistical, document processing, and/or general support tasks for an assigned department or budget unit, and to do related work as required. DISTINGUISHING CHARACTERISTICS This is an Extra Help (temporary) classification that is limited to no more than 900 hours per year. Incumbents are paid only for hours worked, are only entitled to legally mandated benefits, and do not have status. This is intended as an entry level support position, with incumbents learning and performing a variety of basic office, administrative, financial, statistical, document processing, and/or general support tasks for an assigned department or budget unit. Incumbents may advance to the higher classifications after gaining the knowledge, skill, experience, licenses, and certifications which meet the qualifications for and demonstrating the ability to perform the work of the higher-level class. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from supervisory and/or management staff, depending on areas of work assignments. Exercises no supervision over staff. EXAMPLES OF ESSENTIAL DUTIES Class specifications are intended to present a descriptive list of the scope of duties performed by employees in this class and are not intended to reflect all duties performed within the job. Learns and performs a variety of basic office, administrative, and general support assignments May learn to perform a variety of fiscal support and record keeping work May learn developing and maintaining financial records Learns to gather, assemble, organize, and tabulate data and information May serve as an office receptionist greeting office visitors and answering the telephone Provides information and makes referrals to other staff; receives, sorts, and distributes mail Learns and maintains and updates records and information retrieval systems May learn to record and log invoices, claims and other documents May learn to verify purchase orders and purchasing information May learn to maintain work and time records; Types word processes and proofreads a variety of documents and material May learn to update and maintain computerized records and generate reports May learn and use spreadsheets and other special computer software May learn to balance cash received, verify receipts, and prepare deposits May learn to reconcile information problems and ensure the accuracy of a variety of records May learn to provide requisite data to other government agencies, as delegated Performs basic special assignments related to the department and unit where assigned Operates office equipment. MINIMUM QUALIFICATIONS Licensing and Certifications: Possession of, or ability to obtain, an appropriate valid California driver's license. Education and Experience: Any combination of training and experience that would likely provide the required knowledge and abilities is qualifying. Previous experience in office or administrative support is desirable . WORKING CONDITIONS, ADA, AND OTHER REQUIREMENTS The County of Lake is an equal opportunity employer and will comply with its obligations under the law to provide equal employment opportunities to qualified individuals with disabilities. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Incumbents generally work in a typical office environment with adequate light and temperature. There may be occasional exposure?to?extreme temperatures, loud noise, fumes, noxious odors, dust, mist, gases, and poor ventilation; underground, confined, or restricted?workspaces; and heights more than five stories above ground level.? WORKING CONDITIONS Positions in this class typically require: sitting, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, talking, hearing, seeing, and repetitive motions. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. A successful candidate will be required to submit to and pass a background check prior to the appointment. Depending upon the position and/or assigned department, the background check may include but is not limited to civil and criminal history check, reference check, Live Scan, and/or credit check (as allowed under state law). Disaster Service Workers: As members of the County of Lake Emergency Services Organization, all Lake County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to perform certain emergency services at the direction of the department and / or County. The contents of this class specification shall not be construed to constitute any expressed or implied warranty or guarantee, nor shall it constitute a contract of employment. The County of Lake assumes no responsibility beyond the general accuracy of the document, nor does it assume responsibility for any errors or omissions in the information contained herein. The contents of this specification may be modified or revoked without notice. Terms and conditions of employment are determined through a “meet and confer ” process and are subject to the Memorandum of Understanding currently in effect. EXTRA HELP - TEMPORARY WORK ASSIGNMENT An individual may be hired as Extra Help Employee for a temporary work assignment at such compensation as determined by County of Lake personnel rules and regulations. Extra Help Employees are typically hired at an hourly rate of pay at the first step of the salary range. Extra Help Employees are paid only for hours worked. Extra Help Employees are not benefits eligible and do not have status. Extra Help Employment is temporary and may end at any time. EXTRA-HELP APPOINTMENT - Any appointment to a limited term position not to exceed 900 hours of employment per fiscal year, whether upon certification from an eligible list or upon authorization to appoint any person who meets the minimum qualifications of the classification. CalPERS RETIREE: Public Employees’ Retirement Law (PERL). Effective January 1, 2012, Assembly Bill (AB) 1028 amended Government Code (G.C.) sections 21224, 21229, and 21221(h) concerning employment after retirement. If an individual is receiving a CalPERS retirement benefit, the eligibility to work an Extra Help - Temporary Work Assignment may be restricted to only temporary assignments for a special project or backlog of work. Closing Date/Time: 4/19/2024 4:30 PM Pacific
Apr 10, 2024
Variable Shift
General Recruitment Information The County of Lake is excited to announce a unique opportunity for students who want to gain meaningful experience in one of our amazing departments as a Clerical Support Student Worker (Extra-Help) . Students currently enrolled or who will be enrolling for the 2024 Summer or 2024 Fall Semester are eligible to apply. If you are someone who is highly organized, dependable, and trustworthy, apply today! The Clerical Support Student Worker is an extra-help classification in which students attending or currently enrolled in an accredited college or university are utilized throughout various County Departments. Student Workers will aid staff with various duties of a professional, para-professional, technical, or administrative nature. The current vacancies are in the Health Services Department .The eligible list established from this recruitment may be used to fill vacancies in other County departments as they occur. As a condition of employment, some departments may require candidates to undergo and pass a background investigation and/or polygraph examination. These investigations include employment/credit histories, verification of education, arrest/criminal records, drug/alcohol use, and personal conduct. This list is neither inclusive nor exclusive; other relevant areas may be investigated and verified. Please note: The eligible list established from this recruitment may be used to fill Student Worker(Extra-Help) positions throughout the County. Temporary (extra-help) employees are paid an hourly rate for actual hours worked, are not entitled to benefits, do no obtain permanent status and serve at the will of the department head. This group includes positions which require only light physical effort and may include lifting of small, light objects and some bending, stooping, squatting, twisting, and reaching. Considerable walking or standing may be involved. Eligible candidates must be able to perform the essential functions of the position with or without reasonable accommodation. To apply for County Positions - All applications for County positions must be submitted through the County’s online application system. All County recruitments will be posted at jobs.lakecountyca.gov . The County of Lake reserves the right to limit the number of applications that will be accepted for any open recruitment, and any such limit will be included on the job posting. Completed online applications must be submitted by the close of business on the date that the recruitment closes. All relevant experience must be included on the application to be considered. Relevant experience and /or education (unofficial transcripts must be included) may be substituted at a ratio of 2 to 1 for the purpose of meeting minimum qualifications and applicants should contact the Human Resources department for details. The County is an Equal Opportunity-Affirmative Action Employer. EXTRA HELP - TEMPORARY WORK ASSIGNMENT An individual may be hired as Extra Help Employee for a temporary work assignment at such compensation as determined by County of Lake personnel rules and regulations. Extra Help Employees are typically hired at an hourly rate of pay at the first step of the salary range. Extra Help Employees are paid only for hours worked. Extra Help Employees are entitled to legally mandated benefits, which does not include paid vacation or holidays. Extra Help Employees do not have status. Extra Help Employment is temporary and may end at any time. Extra help positions are limited to no more than 25 hours per week (unless position is considered seasonal) and no more than 900 hours per fiscal year, whether upon certification from an eligible list or upon authorization to appoint any person who meets the minimum qualifications of the classification. **SEASONAL EMPLOYEE: An extra help employee who works a seasonal job (tied to an actual season, not just part-year) for a portion of the year and who will not perform any work for the County for at least 26 consecutive weeks between seasons definition is subject to future change as terminology is further defined by the ACA. CalPERS RETIREE: Public Employees’ Retirement Law (PERL). Effective January 1, 2012, Assembly Bill (AB) 1028 amended Government Code (G.C.) sections 21224, 21229, and 21221(h) concerning employment after retirement. If an individual is receiving a CalPERS retirement benefit, the eligibility to work an Extra Help - Temporary Work Assignment may be restricted to only temporary assignments for a special project or backlog of work. Important Notice - The provisions listed on job postings, job descriptions, or other recruitment materials do not constitute an expressed or implied contract. Any provisions contained within job postings, job descriptions or other recruitment material may be modified or revoked without notice. All County of Lake applicants who receive a conditional employment offer must comply with the County’s pre-employment medical review program before they may be appointed to the County position. Minimum Qualifications Licensing and Certifications: Possession of, or ability to obtain, an appropriate valid California driver's license. Education and Experience: Any combination of training and experience that would likely provide the required knowledge and abilities is qualifying. Previous experience in office or administrative support is desirable . Job Description EXTRA HELP CLERICAL SUPPORT DEFINITION Entry-level, training position, with incumbents under general supervision, to perform a variety of basic office, administrative, financial, statistical, document processing, and/or general support tasks for an assigned department or budget unit, and to do related work as required. DISTINGUISHING CHARACTERISTICS This is an Extra Help (temporary) classification that is limited to no more than 900 hours per year. Incumbents are paid only for hours worked, are only entitled to legally mandated benefits, and do not have status. This is intended as an entry level support position, with incumbents learning and performing a variety of basic office, administrative, financial, statistical, document processing, and/or general support tasks for an assigned department or budget unit. Incumbents may advance to the higher classifications after gaining the knowledge, skill, experience, licenses, and certifications which meet the qualifications for and demonstrating the ability to perform the work of the higher-level class. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from supervisory and/or management staff, depending on areas of work assignments. Exercises no supervision over staff. EXAMPLES OF ESSENTIAL DUTIES Class specifications are intended to present a descriptive list of the scope of duties performed by employees in this class and are not intended to reflect all duties performed within the job. Learns and performs a variety of basic office, administrative, and general support assignments May learn to perform a variety of fiscal support and record keeping work May learn developing and maintaining financial records Learns to gather, assemble, organize, and tabulate data and information May serve as an office receptionist greeting office visitors and answering the telephone Provides information and makes referrals to other staff; receives, sorts, and distributes mail Learns and maintains and updates records and information retrieval systems May learn to record and log invoices, claims and other documents May learn to verify purchase orders and purchasing information May learn to maintain work and time records; Types word processes and proofreads a variety of documents and material May learn to update and maintain computerized records and generate reports May learn and use spreadsheets and other special computer software May learn to balance cash received, verify receipts, and prepare deposits May learn to reconcile information problems and ensure the accuracy of a variety of records May learn to provide requisite data to other government agencies, as delegated Performs basic special assignments related to the department and unit where assigned Operates office equipment. MINIMUM QUALIFICATIONS Licensing and Certifications: Possession of, or ability to obtain, an appropriate valid California driver's license. Education and Experience: Any combination of training and experience that would likely provide the required knowledge and abilities is qualifying. Previous experience in office or administrative support is desirable . WORKING CONDITIONS, ADA, AND OTHER REQUIREMENTS The County of Lake is an equal opportunity employer and will comply with its obligations under the law to provide equal employment opportunities to qualified individuals with disabilities. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Incumbents generally work in a typical office environment with adequate light and temperature. There may be occasional exposure?to?extreme temperatures, loud noise, fumes, noxious odors, dust, mist, gases, and poor ventilation; underground, confined, or restricted?workspaces; and heights more than five stories above ground level.? WORKING CONDITIONS Positions in this class typically require: sitting, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, talking, hearing, seeing, and repetitive motions. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. A successful candidate will be required to submit to and pass a background check prior to the appointment. Depending upon the position and/or assigned department, the background check may include but is not limited to civil and criminal history check, reference check, Live Scan, and/or credit check (as allowed under state law). Disaster Service Workers: As members of the County of Lake Emergency Services Organization, all Lake County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to perform certain emergency services at the direction of the department and / or County. The contents of this class specification shall not be construed to constitute any expressed or implied warranty or guarantee, nor shall it constitute a contract of employment. The County of Lake assumes no responsibility beyond the general accuracy of the document, nor does it assume responsibility for any errors or omissions in the information contained herein. The contents of this specification may be modified or revoked without notice. Terms and conditions of employment are determined through a “meet and confer ” process and are subject to the Memorandum of Understanding currently in effect. EXTRA HELP - TEMPORARY WORK ASSIGNMENT An individual may be hired as Extra Help Employee for a temporary work assignment at such compensation as determined by County of Lake personnel rules and regulations. Extra Help Employees are typically hired at an hourly rate of pay at the first step of the salary range. Extra Help Employees are paid only for hours worked. Extra Help Employees are not benefits eligible and do not have status. Extra Help Employment is temporary and may end at any time. EXTRA-HELP APPOINTMENT - Any appointment to a limited term position not to exceed 900 hours of employment per fiscal year, whether upon certification from an eligible list or upon authorization to appoint any person who meets the minimum qualifications of the classification. CalPERS RETIREE: Public Employees’ Retirement Law (PERL). Effective January 1, 2012, Assembly Bill (AB) 1028 amended Government Code (G.C.) sections 21224, 21229, and 21221(h) concerning employment after retirement. If an individual is receiving a CalPERS retirement benefit, the eligibility to work an Extra Help - Temporary Work Assignment may be restricted to only temporary assignments for a special project or backlog of work. Closing Date/Time: 4/19/2024 4:30 PM Pacific
LOS ANGELES COUNTY
Los Angeles, California, United States
Position/Program Information EXAM NUMBER R8250M-R FIRST DAY OF FILING August 18, 2021 at 8:00 a.m. (PT) This examination will remain open until the needs of the service are met and is subject to closure without prior notice. TYPE OF RECRUITMENT Open Competitive Job Opportunity FILING TYPE Open Continuous DEFINITION Participates in a structured on-the-job training assignment in preparation for successful progression into a specific occupational field. CLASSIFICATION STANDARDS Positions allocable to this class typically report to an assigned supervisor and/or mentor and receive both technical job training and guidance on workplace behavior, competencies, individual responsibilities, and development of occupational skill sets. Career Development Interns are assigned to assist in office support/clerical support on training assignments of typically 12 to 24 months which may vary in duration based on individual training requirements. During training, incumbents are expected to develop and demonstrate progressively increasing skills and independence of action as they gain experience and proficiency in their occupation. Career Development Intern assignments may be made on any shift in County departments having 24-hour responsibilities. Essential Job Functions In a training capacity and under supervision, participates in entry-level work in one of a variety of job assignments. These assignments may require occasional light lifting to a 10-pound limit, and some bending, stooping or squatting and considerable walking. Functions as clerical support in a variety of settings and files, sorts and arranges documents, correspondence or other materials. Assists the public by providing directions, instructions and responses to routine inquiries in person or by telephone. Assists in operating a telephone computerized system, console, switchboard, or other automated communication system. Uses keyboarding skills to prepare plain or corrected copy, draft letters, or reports, letters, vouchers, receipts, permits, lists, schedules, etc. Processes work through data entry on a computer. Receives payment and fees, valuables, and issues receipts for selling merchandise at a cashier's window or by mail at a Sheriff's or other department facility. Requirements SPECIALTY REQUIREMENTS: Foster Youth Program - Current enrollment in, completion of, or current or past eligibility for the Department of Children and Family Services' Independent Living Program and/or Probation Department's Independent Living Program (ILP). County Youth Bridges Opportunity Program* - Identification as an At-Risk Youth by a County of Los Angeles authorized department, other local, State, or Federal agencies or schools; or by a bona fide non-profit organization whose mission includes fostering or enhancement of employment opportunities for at risk youth. Homeless Hiring Program* - Individuals, who are homeless or formerly homeless as verified by bona fide participating agencies through the Department of Workforce Development, Aging and Community Services (WDACS), or have a Certificate of Completion from the Department of Public Social Services' or WDACS' Los Angeles County Job Services' Job or Work Readiness Training Programs. Disability Hiring Program* - Must possess an Individuals Facing Barriers to Employment Program certificate from the State Department of Rehabilitation (DOR). In order to receive a certificate, an individual must meet the following DOR criteria: 1. Has a physical or mental impairment or medical condition that limits one or more major life activities; 2. Has a record of history of such impairment or disability; or 3. Is regarded as having such an impairment or disability. (Applicants interested in obtaining the Department of Rehabilitation certification should contact Tawnya Rizzotto at 213-736-3987 or Tawnya.Rizzotto@dor.ca.gov prior to a visit to their office). Note: Some examinations may require applicants to meet specific age limitations at time of appointment. LICENSE Some positions in this classification, depending upon assignment, require possession of a valid California Class C Driver License to perform job related essential functions. Candidates offered these positions would be required to show proof of a driver license before appointment. PHYSICAL CLASS 2 - Light. Light physical effort which may include occasional light lifting to a 10 pound limit, and some bending, stooping or squatting. Considerable walking may be involved. SPECIAL REQUIREMENT INFORMATION * In order to receive credit for the specialty program(s), you must attach proof of participation at the time of filing or within fifteen (15) calendar days from application submission . If you are unable to attach the required document(s), you must email to Lburton@hr.lacounty.gov. Please include the exam number and exam title. Please see below for more information: County Youth Bridges Opportunity Program - applicants will be required to upload a copy of verification of participation issued by County of Los Angeles authorized department, other local, State, or Federal Agencies or schools; or by a bona fide non-profit organization as verified by County of Los Angeles whose mission includes fostering or enhancement of employment opportunities for At-Risk Youth. Homeless Hiring Program - applicants will be required to upload a copy of verification of participation issued by a bona fide participating agencies through WDACS whose mission includes fostering or enhancement of employment opportunities for Homeless or copy of certificate of completion from the Department of Public Social Services' or WDACS' Los Angeles Job Services' Job or Work Readiness Training Programs. Disability Hiring Program - applicants will be required to upload a copy of certificate of Individuals Facing Barriers to Employment Program issued by DOR. Applicants who have been previously appointed as a Career Development Intern, Office Support/Clerical for more than 18 accumulative months will not be accepted. Candidates under 18 must present a work permit at the time of appointment. Incumbents in positions that require driving must be at least 18 years of age. Some positions may require applicants to meet specific age limitations at time of appointment. Additional Information EXAMINATION CONTENT This examination will consist of a multiple choice test weighted 100% covering: Learning Potential Responsibility Customer Focus Working with Information Numerical Calculation MULTIPLE CHOICE TEST IS NOT REVIEWABLE BY CANDIDATES PER CIVIL SERVICE RULE 7.19 . Applicants must meet the Specialty Requirements and receive a passing score of 70% or higher on the examination in order to be placed on the Eligible Register. Multiple choice test scores cannot be given over the telephone. TRANSFER OF TEST COMPONENTS: Applicants who have taken identical components recently for other exams may have their scores automatically transferred to this examination. This examination contains test components that may be used in the future for new examinations and your test scores may be transferred. TEST PREPARATION Study guides and other test preparation resources are available to help candidates prepare for employment tests. While the guides will help you preparing for the test, we advise you to review all related materials that you deem necessary. An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website at http://hr.lacounty.gov/ . Please click on "Find A Job" and then "Job Search Toolkit." Test preparation information is located under the "Employment Test Assistance" section. Additional online practice tests are available at https://www.shldirect.com/en-us/practice-tests / . ELIGIBILITY INFORMATION The names of candidates receiving a passing grade in the examination will be placed on the Eligible Register in the order of their score group for a period of twelve (12) months following the date of promulgation. Applications will be processed on an as-received basis and promulgated to the Eligible Register accordingly. VACANCY INFORMATION The resulting eligible register will be used to fill vacancies in various Departments in the County of Los Angeles as they occur. APPLICATION AND FILING INFORMATION How to Apply Applications must be submitted online only. We must receive your application from August 18, 2021 at 8:00 a.m. (PT) to when the needs of the service are met. Applications submitted by U.S. Mail, Fax, or in person will not be accepted. All applications must be received before 5 p.m. (PT) on the last day of filing. Plan to submit your online application well in advance of the time & date deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on governmentjobs.com/careers/lacounty , you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Apply online by clicking on the "Apply" tab for this posting. You can also track the status of your application using this web site. All information is subject to verification. We may reject your application at any time during the examination and hiring process, including after appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the Specialty Requirements . Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. SOCIAL SECURITY NUMBER : Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES : For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. NO SHARING OF USER ID AND PASSWORD : All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. Anti-Racism, Diversity, and Inclusion (ARDI) The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. Fair Chance Initiative: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed . Equal Employment Opportunity: It is the policy of the County of Los Angeles to provide equal employment opportunity for all qualified persons, regardless of race, religion, sex, national origin, age, sexual orientation, or disability or any other characteristic protected by State or Federal law. All positions are open to qualified men and women pursuant to the Americans with Disabilities Act of 1990 and the California Fair Employment and Housing Act. The County will follow all of its obligations under State and Federal laws regarding the provision of reasonable accommodations to applicants. COVID-19 Vaccination All County workforce members must be fully vaccinated against COVID-19 as a condition of employment. Successful candidates for this position will be required to submit proof of vaccination against COVID-19 or request an exemption for qualifying medical or religious reasons during the onboarding process. Candidates should not present proof of vaccination until instructed to do so by the hiring department. Testing Accommodation If you require an accommodation to fairly compete in any part of the assessment process, let us know by contacting the Testing Accommodation Coordinator at TestingAccommodations@hr.lacounty.gov . You will be required to complete the Request for Reasonable Accommodation form as well as supporting documentation from a qualified professional justifying the requested accommodation(s). The sooner you contact us, the sooner we can respond to your request and keep you moving through the process. ______________________________________________________________________________ Testing Accommodations Coordinator: TestingAccommodations@hr.lacounty.gov Teletype Phone: (800) 899-4099 Alternate Teletype Phone: (800) 897-0077 California Relay Services Phone: (800) 735-2922 Department Contact Name: Lowell Burton Department Contact Phone: (213) 351-2942 Department Contact Email: Lburton@hr.lacounty.gov For detailed information, please click here
Mar 05, 2024
Temporary
Position/Program Information EXAM NUMBER R8250M-R FIRST DAY OF FILING August 18, 2021 at 8:00 a.m. (PT) This examination will remain open until the needs of the service are met and is subject to closure without prior notice. TYPE OF RECRUITMENT Open Competitive Job Opportunity FILING TYPE Open Continuous DEFINITION Participates in a structured on-the-job training assignment in preparation for successful progression into a specific occupational field. CLASSIFICATION STANDARDS Positions allocable to this class typically report to an assigned supervisor and/or mentor and receive both technical job training and guidance on workplace behavior, competencies, individual responsibilities, and development of occupational skill sets. Career Development Interns are assigned to assist in office support/clerical support on training assignments of typically 12 to 24 months which may vary in duration based on individual training requirements. During training, incumbents are expected to develop and demonstrate progressively increasing skills and independence of action as they gain experience and proficiency in their occupation. Career Development Intern assignments may be made on any shift in County departments having 24-hour responsibilities. Essential Job Functions In a training capacity and under supervision, participates in entry-level work in one of a variety of job assignments. These assignments may require occasional light lifting to a 10-pound limit, and some bending, stooping or squatting and considerable walking. Functions as clerical support in a variety of settings and files, sorts and arranges documents, correspondence or other materials. Assists the public by providing directions, instructions and responses to routine inquiries in person or by telephone. Assists in operating a telephone computerized system, console, switchboard, or other automated communication system. Uses keyboarding skills to prepare plain or corrected copy, draft letters, or reports, letters, vouchers, receipts, permits, lists, schedules, etc. Processes work through data entry on a computer. Receives payment and fees, valuables, and issues receipts for selling merchandise at a cashier's window or by mail at a Sheriff's or other department facility. Requirements SPECIALTY REQUIREMENTS: Foster Youth Program - Current enrollment in, completion of, or current or past eligibility for the Department of Children and Family Services' Independent Living Program and/or Probation Department's Independent Living Program (ILP). County Youth Bridges Opportunity Program* - Identification as an At-Risk Youth by a County of Los Angeles authorized department, other local, State, or Federal agencies or schools; or by a bona fide non-profit organization whose mission includes fostering or enhancement of employment opportunities for at risk youth. Homeless Hiring Program* - Individuals, who are homeless or formerly homeless as verified by bona fide participating agencies through the Department of Workforce Development, Aging and Community Services (WDACS), or have a Certificate of Completion from the Department of Public Social Services' or WDACS' Los Angeles County Job Services' Job or Work Readiness Training Programs. Disability Hiring Program* - Must possess an Individuals Facing Barriers to Employment Program certificate from the State Department of Rehabilitation (DOR). In order to receive a certificate, an individual must meet the following DOR criteria: 1. Has a physical or mental impairment or medical condition that limits one or more major life activities; 2. Has a record of history of such impairment or disability; or 3. Is regarded as having such an impairment or disability. (Applicants interested in obtaining the Department of Rehabilitation certification should contact Tawnya Rizzotto at 213-736-3987 or Tawnya.Rizzotto@dor.ca.gov prior to a visit to their office). Note: Some examinations may require applicants to meet specific age limitations at time of appointment. LICENSE Some positions in this classification, depending upon assignment, require possession of a valid California Class C Driver License to perform job related essential functions. Candidates offered these positions would be required to show proof of a driver license before appointment. PHYSICAL CLASS 2 - Light. Light physical effort which may include occasional light lifting to a 10 pound limit, and some bending, stooping or squatting. Considerable walking may be involved. SPECIAL REQUIREMENT INFORMATION * In order to receive credit for the specialty program(s), you must attach proof of participation at the time of filing or within fifteen (15) calendar days from application submission . If you are unable to attach the required document(s), you must email to Lburton@hr.lacounty.gov. Please include the exam number and exam title. Please see below for more information: County Youth Bridges Opportunity Program - applicants will be required to upload a copy of verification of participation issued by County of Los Angeles authorized department, other local, State, or Federal Agencies or schools; or by a bona fide non-profit organization as verified by County of Los Angeles whose mission includes fostering or enhancement of employment opportunities for At-Risk Youth. Homeless Hiring Program - applicants will be required to upload a copy of verification of participation issued by a bona fide participating agencies through WDACS whose mission includes fostering or enhancement of employment opportunities for Homeless or copy of certificate of completion from the Department of Public Social Services' or WDACS' Los Angeles Job Services' Job or Work Readiness Training Programs. Disability Hiring Program - applicants will be required to upload a copy of certificate of Individuals Facing Barriers to Employment Program issued by DOR. Applicants who have been previously appointed as a Career Development Intern, Office Support/Clerical for more than 18 accumulative months will not be accepted. Candidates under 18 must present a work permit at the time of appointment. Incumbents in positions that require driving must be at least 18 years of age. Some positions may require applicants to meet specific age limitations at time of appointment. Additional Information EXAMINATION CONTENT This examination will consist of a multiple choice test weighted 100% covering: Learning Potential Responsibility Customer Focus Working with Information Numerical Calculation MULTIPLE CHOICE TEST IS NOT REVIEWABLE BY CANDIDATES PER CIVIL SERVICE RULE 7.19 . Applicants must meet the Specialty Requirements and receive a passing score of 70% or higher on the examination in order to be placed on the Eligible Register. Multiple choice test scores cannot be given over the telephone. TRANSFER OF TEST COMPONENTS: Applicants who have taken identical components recently for other exams may have their scores automatically transferred to this examination. This examination contains test components that may be used in the future for new examinations and your test scores may be transferred. TEST PREPARATION Study guides and other test preparation resources are available to help candidates prepare for employment tests. While the guides will help you preparing for the test, we advise you to review all related materials that you deem necessary. An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website at http://hr.lacounty.gov/ . Please click on "Find A Job" and then "Job Search Toolkit." Test preparation information is located under the "Employment Test Assistance" section. Additional online practice tests are available at https://www.shldirect.com/en-us/practice-tests / . ELIGIBILITY INFORMATION The names of candidates receiving a passing grade in the examination will be placed on the Eligible Register in the order of their score group for a period of twelve (12) months following the date of promulgation. Applications will be processed on an as-received basis and promulgated to the Eligible Register accordingly. VACANCY INFORMATION The resulting eligible register will be used to fill vacancies in various Departments in the County of Los Angeles as they occur. APPLICATION AND FILING INFORMATION How to Apply Applications must be submitted online only. We must receive your application from August 18, 2021 at 8:00 a.m. (PT) to when the needs of the service are met. Applications submitted by U.S. Mail, Fax, or in person will not be accepted. All applications must be received before 5 p.m. (PT) on the last day of filing. Plan to submit your online application well in advance of the time & date deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on governmentjobs.com/careers/lacounty , you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Apply online by clicking on the "Apply" tab for this posting. You can also track the status of your application using this web site. All information is subject to verification. We may reject your application at any time during the examination and hiring process, including after appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the Specialty Requirements . Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. SOCIAL SECURITY NUMBER : Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES : For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. NO SHARING OF USER ID AND PASSWORD : All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. Anti-Racism, Diversity, and Inclusion (ARDI) The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. Fair Chance Initiative: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed . Equal Employment Opportunity: It is the policy of the County of Los Angeles to provide equal employment opportunity for all qualified persons, regardless of race, religion, sex, national origin, age, sexual orientation, or disability or any other characteristic protected by State or Federal law. All positions are open to qualified men and women pursuant to the Americans with Disabilities Act of 1990 and the California Fair Employment and Housing Act. The County will follow all of its obligations under State and Federal laws regarding the provision of reasonable accommodations to applicants. COVID-19 Vaccination All County workforce members must be fully vaccinated against COVID-19 as a condition of employment. Successful candidates for this position will be required to submit proof of vaccination against COVID-19 or request an exemption for qualifying medical or religious reasons during the onboarding process. Candidates should not present proof of vaccination until instructed to do so by the hiring department. Testing Accommodation If you require an accommodation to fairly compete in any part of the assessment process, let us know by contacting the Testing Accommodation Coordinator at TestingAccommodations@hr.lacounty.gov . You will be required to complete the Request for Reasonable Accommodation form as well as supporting documentation from a qualified professional justifying the requested accommodation(s). The sooner you contact us, the sooner we can respond to your request and keep you moving through the process. ______________________________________________________________________________ Testing Accommodations Coordinator: TestingAccommodations@hr.lacounty.gov Teletype Phone: (800) 899-4099 Alternate Teletype Phone: (800) 897-0077 California Relay Services Phone: (800) 735-2922 Department Contact Name: Lowell Burton Department Contact Phone: (213) 351-2942 Department Contact Email: Lburton@hr.lacounty.gov For detailed information, please click here
LOS ANGELES COUNTY
Los Angeles, California, United States
Position/Program Information EXAM NUMBER: R8264D-R TYPE OF RECRUITMENT: Open Competitive Job Opportunity APPLICATION FILING PERIOD: August 23, 2021 at 8:00 a.m. (PT) until the needs of the service are met and is subject to closure without prior notice. The County of Los Angeles is recruiting highly motivated and career-minded individuals to fill the position of Veteran Intern, Office and Clerical. To view classification standards for the position, please click HERE . . With more than 10 million residents, Los Angeles County is the most populous county in the nation. As the largest employer in Southern California, over 112,000 employees in more than 36departments provide vital public services as diverse as law enforcement, property assessment, public health protection, water conservation, cultural activities, and many more. Essential Job Functions Depending on the area of assignment, duties may include, but are not limited to, the following: Functions as a receptionist in a variety of settings and files, and sorts and arranges documents, correspondence, or other materials. Assists the public by providing directions, instructions, and responses to basic inquiries in person or by telephone. Uses keyboarding skills to prepare plain or corrected copy, draft letters, reports, vouchers, receipts, permits, lists or schedules. Receives payment and fees, valuables, and issues receipts for selling merchandise at a cashier's window. Assists in compiling, arranging, and tabulating routine statistical-financial data. Assists in the procurement of supplies, equipment, and services. Collects and delivers correspondence, records, packages, etc., on regular messenger rounds upon request. Requirements MINIMUM REQUIREMENTS: No experience required; however, the veteran must have been discharged or released from active duty in the United States Armed Forces under honorable conditions. LICENSE: Some assignments may require a valid California Class C Driver License to perform job?related essential duties, or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. A valid DD214, Certificate of Discharge or Separation from Active Duty, is required. PHYSICAL CLASS: 2 - Light. Light physical effort which may included occasional light lifting to a 10 pound limit, and some bending, stooping or squatting. Considerable walking may be involved. Some assignments may require passing a Class 3 - Moderate physical examination. SPECIAL REQUIREMENT INFORMATION: Applicants who have been previously appointed as a Veteran Intern, Office and Clerical Support for more than 18 accumulative months will not be accepted. IMPORTANT NOTES: Please note that ALL information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made. FALSIFICATION of any information may result in DISQUALIFICATION . Utilizing VERBIAGE from Class Specification and Minimum Requirements serving as your description of duties WILL NOT be sufficient to meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED . Additional Information OUR ASSESSMENT PROCESS: One we have determined that you meet the requirements, we will invite you to take a multiple-choice and/or simulation assessment weighted 100% covering: Customer Focus, Learning Potential, and Responsibility. MULTIPLE CHOICE AND/OR SIMULATION ASSESSMENTS ARE NOT REVIEWABLE BY CANDIDATES PER CIVIL SERVICE RULE 7.19. Applicants must meet the Minimum Requirements and receive a passing score of 70% or higher on the multiple-choice and/or simulation assessment in order to be placed on the eligible register. Please note: Test Invitation Letters and other correspondences will be sent electronically to the email address provided on the application. It is important that applicants provide a valid email address. Please add jcheung@hr.lacounty.gov, noreply@governmentjobs.com, talentcentral@shl.com, noreply@proctoru.com, donot-reply@amcatmail.com, and info@governmentjobs.com to your email address book and to the list of approved senders to prevent email notifications from being filtered as SPAM/JUNK mail. TRANSFER OF TEST COMPONENTS: Applicants who have taken identical components recently for other exams may have their scores automatically transferred to this examination. This examination contains test components that may be used in the future for new examinations and your test scores may be transferred. TEST PREPARATION: Study guides and other test preparation resources are available to help candidates prepare for employment tests. While the guides will help you prepare for the test, we advise you to review all related materials that you deem necessary. An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website at http://hr.lacounty.gov/ . Please click on "Find A Job" and then "Job Search Toolkit." Test preparation information is located under the "Employment Test Assistance" section. Additional online practice tests are available at https://www.shldirect.com/en-us/practice-tests / . While these practice materials will help in preparing for the test, we advise you to review ALL related materials that you deem necessary. ELIGIBILITY INFORMATION: Applications will be processed on an as received basis and those earning a passing score will be promulgated to the eligible register accordingly. The names of candidates receiving a passing score in the examination will be placed on the eligible register for a period of twelve (12) months following the date of promulgation. A Selective Certification may be established for various languages. Pursuant to TITLE 5 - PERSONNEL, APPENDIX 1 (Civil Service Rule 11.03) of the Los Angeles County Code, Selective Certification may be used for some positions that require special skills and/or training. BENEFIT INFORMATION: This is a temporary position. Temporary employees can qualify for a County Medical Plan and Pension Savings Plan, but are not qualified to enroll in a contributory defined benefit pension plan. Please disregard any additional Benefit Information listed in this bulletin regarding benefits for permanent employees. VACANCY INFORMATION: The eligible register resulting from this examination will be used to fill vacancies throughout Los Angeles County, as they occur. HOW TO APPLY : Applications must be filed online only. Applications submitted by U.S. Mail, Fax, or in person will not be accepted. Plan to submit your online application in advance as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Applicants must attach a copy of DD214 (Certificate of Discharge or Separation from Active Duty), or other official documents issued by the branch of service at the time of filing. If you are unable to attach the required document, you must email your document(s) to jcheung@hr.lacounty.gov or fax to (213) 380-3681, within 7 calendar days from application filing. Please be sure to include name and examination title and number on documentation. Apply online by clicking on the green "Apply" button at the top right of this posting. You can also track the status of your application using this website. Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the Minimum Requirements . Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, description of work performed. If your application is incomplete, it will be rejected. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For applicants who may not have regular access to a computer or the internet, you may borrow laptops and Wi-Fi hotspots from some public libraries throughout Los Angeles County to complete job applications. Please note some public libraries have reopened with limited access hours and may require a prior reservation to use their computers. For more information, please visit their website at https://lacountylibrary.org/reopening or contact the specific libraries directly. NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. SPECIAL INFORMATION: Anti-Racism, Diversity, and Inclusion (ARDI) The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. Fair Chance Initiative for Hiring Ordinance (FCIHO) The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment . The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. TESTING ACCOMMODATION: If you require an accommodation to fairly compete in any part of the assessment process, let us know by contacting the Testing Accommodations Coordinator at TestingAccommodations@hr.lacounty.gov . You will be required to complete the Request for Reasonable Accommodation form as well as provide supporting documentation from a qualified professional justifying the requested accommodation(s). The sooner you contact us, the sooner we can respond to your request and keep you moving through the process. COVID-19 VACCINATION All County workforce members must be fully vaccinated against COVID-19 as a condition of employment. Successful candidates for this position will be required to submit proof of vaccination against COVID-19 or request an exemption for qualifying medical or religious reasons during the onboarding process. Candidates should not present proof of vaccination until instructed to do so by the hiring department. ______________________________________________________________________________ Testing Accommodations Coordinator: TestingAccommodations@hr.lacounty.gov Teletype Phone: (800) 899-4099 Alternate Teletype Phone: (800) 897-0077 California Relay Services Phone: (800) 735-2922 Department Contact Name: James Cheung Department Contact Phone: (213) 738-2361 Department Contact Email: jcheung@hr.lacounty.gov For detailed information, please click here Closing Date/Time: Continuous
Mar 05, 2024
Full Time
Position/Program Information EXAM NUMBER: R8264D-R TYPE OF RECRUITMENT: Open Competitive Job Opportunity APPLICATION FILING PERIOD: August 23, 2021 at 8:00 a.m. (PT) until the needs of the service are met and is subject to closure without prior notice. The County of Los Angeles is recruiting highly motivated and career-minded individuals to fill the position of Veteran Intern, Office and Clerical. To view classification standards for the position, please click HERE . . With more than 10 million residents, Los Angeles County is the most populous county in the nation. As the largest employer in Southern California, over 112,000 employees in more than 36departments provide vital public services as diverse as law enforcement, property assessment, public health protection, water conservation, cultural activities, and many more. Essential Job Functions Depending on the area of assignment, duties may include, but are not limited to, the following: Functions as a receptionist in a variety of settings and files, and sorts and arranges documents, correspondence, or other materials. Assists the public by providing directions, instructions, and responses to basic inquiries in person or by telephone. Uses keyboarding skills to prepare plain or corrected copy, draft letters, reports, vouchers, receipts, permits, lists or schedules. Receives payment and fees, valuables, and issues receipts for selling merchandise at a cashier's window. Assists in compiling, arranging, and tabulating routine statistical-financial data. Assists in the procurement of supplies, equipment, and services. Collects and delivers correspondence, records, packages, etc., on regular messenger rounds upon request. Requirements MINIMUM REQUIREMENTS: No experience required; however, the veteran must have been discharged or released from active duty in the United States Armed Forces under honorable conditions. LICENSE: Some assignments may require a valid California Class C Driver License to perform job?related essential duties, or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. A valid DD214, Certificate of Discharge or Separation from Active Duty, is required. PHYSICAL CLASS: 2 - Light. Light physical effort which may included occasional light lifting to a 10 pound limit, and some bending, stooping or squatting. Considerable walking may be involved. Some assignments may require passing a Class 3 - Moderate physical examination. SPECIAL REQUIREMENT INFORMATION: Applicants who have been previously appointed as a Veteran Intern, Office and Clerical Support for more than 18 accumulative months will not be accepted. IMPORTANT NOTES: Please note that ALL information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made. FALSIFICATION of any information may result in DISQUALIFICATION . Utilizing VERBIAGE from Class Specification and Minimum Requirements serving as your description of duties WILL NOT be sufficient to meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED . Additional Information OUR ASSESSMENT PROCESS: One we have determined that you meet the requirements, we will invite you to take a multiple-choice and/or simulation assessment weighted 100% covering: Customer Focus, Learning Potential, and Responsibility. MULTIPLE CHOICE AND/OR SIMULATION ASSESSMENTS ARE NOT REVIEWABLE BY CANDIDATES PER CIVIL SERVICE RULE 7.19. Applicants must meet the Minimum Requirements and receive a passing score of 70% or higher on the multiple-choice and/or simulation assessment in order to be placed on the eligible register. Please note: Test Invitation Letters and other correspondences will be sent electronically to the email address provided on the application. It is important that applicants provide a valid email address. Please add jcheung@hr.lacounty.gov, noreply@governmentjobs.com, talentcentral@shl.com, noreply@proctoru.com, donot-reply@amcatmail.com, and info@governmentjobs.com to your email address book and to the list of approved senders to prevent email notifications from being filtered as SPAM/JUNK mail. TRANSFER OF TEST COMPONENTS: Applicants who have taken identical components recently for other exams may have their scores automatically transferred to this examination. This examination contains test components that may be used in the future for new examinations and your test scores may be transferred. TEST PREPARATION: Study guides and other test preparation resources are available to help candidates prepare for employment tests. While the guides will help you prepare for the test, we advise you to review all related materials that you deem necessary. An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website at http://hr.lacounty.gov/ . Please click on "Find A Job" and then "Job Search Toolkit." Test preparation information is located under the "Employment Test Assistance" section. Additional online practice tests are available at https://www.shldirect.com/en-us/practice-tests / . While these practice materials will help in preparing for the test, we advise you to review ALL related materials that you deem necessary. ELIGIBILITY INFORMATION: Applications will be processed on an as received basis and those earning a passing score will be promulgated to the eligible register accordingly. The names of candidates receiving a passing score in the examination will be placed on the eligible register for a period of twelve (12) months following the date of promulgation. A Selective Certification may be established for various languages. Pursuant to TITLE 5 - PERSONNEL, APPENDIX 1 (Civil Service Rule 11.03) of the Los Angeles County Code, Selective Certification may be used for some positions that require special skills and/or training. BENEFIT INFORMATION: This is a temporary position. Temporary employees can qualify for a County Medical Plan and Pension Savings Plan, but are not qualified to enroll in a contributory defined benefit pension plan. Please disregard any additional Benefit Information listed in this bulletin regarding benefits for permanent employees. VACANCY INFORMATION: The eligible register resulting from this examination will be used to fill vacancies throughout Los Angeles County, as they occur. HOW TO APPLY : Applications must be filed online only. Applications submitted by U.S. Mail, Fax, or in person will not be accepted. Plan to submit your online application in advance as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Applicants must attach a copy of DD214 (Certificate of Discharge or Separation from Active Duty), or other official documents issued by the branch of service at the time of filing. If you are unable to attach the required document, you must email your document(s) to jcheung@hr.lacounty.gov or fax to (213) 380-3681, within 7 calendar days from application filing. Please be sure to include name and examination title and number on documentation. Apply online by clicking on the green "Apply" button at the top right of this posting. You can also track the status of your application using this website. Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the Minimum Requirements . Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, description of work performed. If your application is incomplete, it will be rejected. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For applicants who may not have regular access to a computer or the internet, you may borrow laptops and Wi-Fi hotspots from some public libraries throughout Los Angeles County to complete job applications. Please note some public libraries have reopened with limited access hours and may require a prior reservation to use their computers. For more information, please visit their website at https://lacountylibrary.org/reopening or contact the specific libraries directly. NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. SPECIAL INFORMATION: Anti-Racism, Diversity, and Inclusion (ARDI) The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. Fair Chance Initiative for Hiring Ordinance (FCIHO) The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment . The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. TESTING ACCOMMODATION: If you require an accommodation to fairly compete in any part of the assessment process, let us know by contacting the Testing Accommodations Coordinator at TestingAccommodations@hr.lacounty.gov . You will be required to complete the Request for Reasonable Accommodation form as well as provide supporting documentation from a qualified professional justifying the requested accommodation(s). The sooner you contact us, the sooner we can respond to your request and keep you moving through the process. COVID-19 VACCINATION All County workforce members must be fully vaccinated against COVID-19 as a condition of employment. Successful candidates for this position will be required to submit proof of vaccination against COVID-19 or request an exemption for qualifying medical or religious reasons during the onboarding process. Candidates should not present proof of vaccination until instructed to do so by the hiring department. ______________________________________________________________________________ Testing Accommodations Coordinator: TestingAccommodations@hr.lacounty.gov Teletype Phone: (800) 899-4099 Alternate Teletype Phone: (800) 897-0077 California Relay Services Phone: (800) 735-2922 Department Contact Name: James Cheung Department Contact Phone: (213) 738-2361 Department Contact Email: jcheung@hr.lacounty.gov For detailed information, please click here Closing Date/Time: Continuous
CITY OF ATLANTA, GA
Atlanta, Georgia, United States
THIS IS A TEMPORARY/SEASONAL POSITION Office Support Assistant Sr. Salary: $15.50 General Description and Classification Standards Provides administrative support and general assistance services for an assigned department. Duties include, but are not limited to: preparing, typing and filing correspondence, reports and other documents; answering the telephone; greeting visitors; assisting departmental personnel; making photocopies; and providing mail services. Supervision Received Works under direct supervision and follows standardized procedures along with verbal and written instructions to accomplish assigned tasks. Essential Duties & Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned. Performs receptionist, general administrative and clerical duties. Opens, sorts, prepares and distributes incoming and outgoing e-mail. Staff the office during shift unless otherwise directed; substitutes for co-workers in temporary absence. Maintains office and camp supplies, paperwork, t-shirts and camper giveaways. Handles routine requests for information, records and other resources directly, communicating administrative details to supervisor; provides clerical support for the division. Receives, reviews, routes and/or processes various forms, requests and reports, files, records and documents from the public and/or other departments. Researches and locates records using computer system or manually; resolves problems in searching and recovering lost, missing and/or any other particular report or file. Attends meetings, and training sessions; reviews policy and procedures as required to remain knowledgeable of departmental and program operations. Decision Making Follows standardized procedures, verbal and written instructions to accomplish assigned tasks. Leadership Provided None. May oversee temporary or contract workers as needed. Knowledge, Skills & Abilities This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully. It is not an exhaustive list. Knowledge of administrative procedures and methods as required in the performance of duties. Skilled in communicating with supervisors, colleagues and the general public. Ability to compile, organize, prepare and maintain an assortment of records and reports. Minimum Qualifications - Education and Experience High school diploma or General Equivalency Diploma (GED). 6 months of clerical experience required; or any equivalent combination of education, training and experience which provides the requisite knowledge, skills and abilities for this job. Must pass background check for criminal and child protective findings. Must pass a drug screening. Additional Information: City of Atlanta required training May 28th - May 31st , 2024. Summer staff will be required to work an 8-hour shift Monday - Friday from June 3rd - July 24TH , 2024; hours are 7:30 am - 6:00 pm ; Vacation requests during this time will not be approved. All summer staff must be actively involved with campers during swim times and wear a bathing suit (one-piece for females, swimming trunks with lining for males). Staff is not required to know how to swim or teach swim lessons. Resumes will be accepted CBF2024 DPR2024
Mar 08, 2024
Full Time
THIS IS A TEMPORARY/SEASONAL POSITION Office Support Assistant Sr. Salary: $15.50 General Description and Classification Standards Provides administrative support and general assistance services for an assigned department. Duties include, but are not limited to: preparing, typing and filing correspondence, reports and other documents; answering the telephone; greeting visitors; assisting departmental personnel; making photocopies; and providing mail services. Supervision Received Works under direct supervision and follows standardized procedures along with verbal and written instructions to accomplish assigned tasks. Essential Duties & Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned. Performs receptionist, general administrative and clerical duties. Opens, sorts, prepares and distributes incoming and outgoing e-mail. Staff the office during shift unless otherwise directed; substitutes for co-workers in temporary absence. Maintains office and camp supplies, paperwork, t-shirts and camper giveaways. Handles routine requests for information, records and other resources directly, communicating administrative details to supervisor; provides clerical support for the division. Receives, reviews, routes and/or processes various forms, requests and reports, files, records and documents from the public and/or other departments. Researches and locates records using computer system or manually; resolves problems in searching and recovering lost, missing and/or any other particular report or file. Attends meetings, and training sessions; reviews policy and procedures as required to remain knowledgeable of departmental and program operations. Decision Making Follows standardized procedures, verbal and written instructions to accomplish assigned tasks. Leadership Provided None. May oversee temporary or contract workers as needed. Knowledge, Skills & Abilities This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully. It is not an exhaustive list. Knowledge of administrative procedures and methods as required in the performance of duties. Skilled in communicating with supervisors, colleagues and the general public. Ability to compile, organize, prepare and maintain an assortment of records and reports. Minimum Qualifications - Education and Experience High school diploma or General Equivalency Diploma (GED). 6 months of clerical experience required; or any equivalent combination of education, training and experience which provides the requisite knowledge, skills and abilities for this job. Must pass background check for criminal and child protective findings. Must pass a drug screening. Additional Information: City of Atlanta required training May 28th - May 31st , 2024. Summer staff will be required to work an 8-hour shift Monday - Friday from June 3rd - July 24TH , 2024; hours are 7:30 am - 6:00 pm ; Vacation requests during this time will not be approved. All summer staff must be actively involved with campers during swim times and wear a bathing suit (one-piece for females, swimming trunks with lining for males). Staff is not required to know how to swim or teach swim lessons. Resumes will be accepted CBF2024 DPR2024
California State University (CSU) Northridge
18111 Nordhoff Street, Northridge, CA 91330, USA
CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion and being an employer of choice. You will also have the opportunity to realize your own goals be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun . Major Duties Under the general supervision of the Associate Vice President of Enrollment Services, the Administrative Support Assistant provides office support to the department and performs regular administrative and clerical duties, including preparing memos, meeting handouts, scheduling conference rooms, and creating electronic historical files. The incumbent works closely with the Sr. Administrative Operations Analyst, ensuring deadlines are met, and clerical support is provided where needed. Maintains the supplies for the Office of Admissions, University Registrar, ES Technology, ES Strategic Communications, and operations; accepts and distributes incoming mail; makes the daily deposit according to secure campus procedures; and is responsible for distributing pay warrants. May assist other divisions of Enrollment Services with clerical work such as phone backup, mailing letters, creating files, and scanning during peak periods. Creates various departmental memos, tuition waiver requests, meeting handouts, and other documents to support the day-to-day tasks of the Operations staff, Director, and Associate Directors. Performs other duties as assigned. *NOTE: To view the full position description including all of the required qualifications copy and paste this link into your browser: https://mycsun.box.com/s/2vw8jj40l5qarzt1nmol7ewb3wdb70vx Qualifications Equivalent to three (3) years of full-time, general office clerical work that has provided the applicant with the knowledge and abilities listed. Equivalent to full-time college or university education/vocational school training in business or job-related field may be substituted for up to two (2) years of the required experience on a year for year basis. Knowledge, Skills, & Abilities Thorough knowledge of correct English grammar, spelling, and punctuation; and office methods and basic filing systems procedures and practices. Ability and specialized skills to organize, coordinate, and prioritize multiple tasks; learn, identify, and independently interpret and apply a variety of complex policies and procedures; review and resolve routine clerical problems. Ability to work in a busy environment with frequent interruptions; communicate effectively both orally and in writing; prepare and draft memoranda and correspondence; keep moderately complex records and files; establish and maintain cooperative working relationships; operate standard office equipment, and software. Ability to: Computer literate (database, electronic mail, word-processing, and spreadsheet applications in a PC Windows environment); possess working knowledge of computers and student information systems; demonstrates a willingness to assist students, the general public, and fellow employees as needed to ensure smooth office operations and functionality preferred. Pay, Benefits, & Work Schedule The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver, and more. Classification: Administrative Support Assistant / 1032 / 2 The anticipated HIRING RANGE: $3505 per month. The salary range for this classification is: $3505 - $5159 per month. HOURS: Full Time; 40 hours per week; Monday through Friday. This is a Regular position with a one-year probationary period. The individual hired for this role will physically work on-campus in Northridge. This is not a telecommute position. General Information Applications received through April 25, 2024 will be considered in the initial review and review of applications will continue until position is filled. This position is a sensitive position as designated by the CSU. A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. Candidates should apply by completing the CSUN on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. Equal Employment Opportunity CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, ancestry, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, covered military and veteran status, and disability. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101. Advertised: Apr 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Apr 13, 2024
CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion and being an employer of choice. You will also have the opportunity to realize your own goals be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun . Major Duties Under the general supervision of the Associate Vice President of Enrollment Services, the Administrative Support Assistant provides office support to the department and performs regular administrative and clerical duties, including preparing memos, meeting handouts, scheduling conference rooms, and creating electronic historical files. The incumbent works closely with the Sr. Administrative Operations Analyst, ensuring deadlines are met, and clerical support is provided where needed. Maintains the supplies for the Office of Admissions, University Registrar, ES Technology, ES Strategic Communications, and operations; accepts and distributes incoming mail; makes the daily deposit according to secure campus procedures; and is responsible for distributing pay warrants. May assist other divisions of Enrollment Services with clerical work such as phone backup, mailing letters, creating files, and scanning during peak periods. Creates various departmental memos, tuition waiver requests, meeting handouts, and other documents to support the day-to-day tasks of the Operations staff, Director, and Associate Directors. Performs other duties as assigned. *NOTE: To view the full position description including all of the required qualifications copy and paste this link into your browser: https://mycsun.box.com/s/2vw8jj40l5qarzt1nmol7ewb3wdb70vx Qualifications Equivalent to three (3) years of full-time, general office clerical work that has provided the applicant with the knowledge and abilities listed. Equivalent to full-time college or university education/vocational school training in business or job-related field may be substituted for up to two (2) years of the required experience on a year for year basis. Knowledge, Skills, & Abilities Thorough knowledge of correct English grammar, spelling, and punctuation; and office methods and basic filing systems procedures and practices. Ability and specialized skills to organize, coordinate, and prioritize multiple tasks; learn, identify, and independently interpret and apply a variety of complex policies and procedures; review and resolve routine clerical problems. Ability to work in a busy environment with frequent interruptions; communicate effectively both orally and in writing; prepare and draft memoranda and correspondence; keep moderately complex records and files; establish and maintain cooperative working relationships; operate standard office equipment, and software. Ability to: Computer literate (database, electronic mail, word-processing, and spreadsheet applications in a PC Windows environment); possess working knowledge of computers and student information systems; demonstrates a willingness to assist students, the general public, and fellow employees as needed to ensure smooth office operations and functionality preferred. Pay, Benefits, & Work Schedule The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver, and more. Classification: Administrative Support Assistant / 1032 / 2 The anticipated HIRING RANGE: $3505 per month. The salary range for this classification is: $3505 - $5159 per month. HOURS: Full Time; 40 hours per week; Monday through Friday. This is a Regular position with a one-year probationary period. The individual hired for this role will physically work on-campus in Northridge. This is not a telecommute position. General Information Applications received through April 25, 2024 will be considered in the initial review and review of applications will continue until position is filled. This position is a sensitive position as designated by the CSU. A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. Candidates should apply by completing the CSUN on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. Equal Employment Opportunity CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, ancestry, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, covered military and veteran status, and disability. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101. Advertised: Apr 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Stanislaus State
1 University Circle, Turlock, California 95382, USA
Position Summary Full-time temporary position available on or after May 6, 2024 and ending on or before May 5, 2025 in Field Services. Appointment will be made for one year from date of hire with the possibility of reappointment based on budget, department needs, and job performance. Under general supervision of the College of Education, Kinesiology and Social Work Dean, the Administrative Support and Coordinator serves as the central point of contact for the Field Services Office, facilitating administrative tasks while ensuring effective communication with stakeholders. Responsibilities include managing office operations, providing clerical support, maintaining online resources, and responding to inquiries. Additionally, the role involves overseeing student placement processes, coordinating data management and reporting, and collaborating with various departments and stakeholders to support program initiatives. The incumbent plays a vital role in ensuring the smooth operation of fieldwork placements and maintaining clear communication channels to support departmental programs and services. Job Duties Duties include but are not limited to: Manage all clerical work to meet university and department deadlines. Serve as a resource to the campus community and the public regarding department programs, policies, and procedures. Maintain the Field Services’ website and general email account, updating information as necessary. Coordinate office orientations, meetings, and trainings. Assist in resolving office-related issues and implementing creative solutions as needed. Provide direct support to Student Services Professionals and program coordinators. Participate in workshops and conferences to stay updated on program standards and requirements. Screen and route phone and email inquiries to appropriate personnel. Greet and assist department visitors. Notify stakeholders of changes to student placements and provide timely updates. Communicate with cooperating teachers, university supervisors, and student teachers as needed. Provide information on student workshops, advising sessions, and credential workshops. Inform students of job openings and job fairs in the six-county regions. Coordinate student teaching applications, review, and clearance processes. Manage student fieldwork completion and documentation. Notify and coordinate with stakeholders regarding fieldwork placements. Track and renew Memorandum of Understanding Agreements within designated regions. Review and process petitions related to fieldwork. Input, track, and maintain data in various database systems. Compile, analyze, and manage reports and data, including Title II reports. Manage budget tracking and expenditures associated with clinical requirements. Provide lists of student teachers for various purposes, such as the Teacher Performance Assessment coordinator and commencement program. Collaborate with various departments, placements, and program coordinators to plan procedural changes. Provide training on procedural changes to students, staff, and faculty. Review end-of-semester evaluations and identify areas of concern for individual review. Assist in managing ongoing fieldwork observation documentation, including student concerns. Other duties as assigned. Minimum Qualifications Education : Education: Completion of a high school program, technical/vocational program, or their equivalents. Experience : Several years of related office work experience. Preferred Qualifications Proficiency in office software suites such as Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and database management systems. Experience with website maintenance and content management systems. Previous experience in administrative support roles, preferably in an educational or university setting. Experience in data management, including data entry, tracking, and generating reports using software like FileMaker Pro, Excel, and PeopleSoft. Knowledge, Skills, Abilities Experience to be fully functional in all technical aspects of work assignments. Ability to understand and operate in a variety of organizational structures. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Ability to clearly communicate orally and in writing. Ability to use and quickly learn new office support technology systems and software packages. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects. ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. Salary Range Anticipated salary will be $3,680 - $4,048 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full range: $3,680 - $5,783 per month) Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 7) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER APRIL 8, 2024 (Applications received after the screening date will be considered at the discretion of the university.) Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Advertised: Mar 22 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 23, 2024
Position Summary Full-time temporary position available on or after May 6, 2024 and ending on or before May 5, 2025 in Field Services. Appointment will be made for one year from date of hire with the possibility of reappointment based on budget, department needs, and job performance. Under general supervision of the College of Education, Kinesiology and Social Work Dean, the Administrative Support and Coordinator serves as the central point of contact for the Field Services Office, facilitating administrative tasks while ensuring effective communication with stakeholders. Responsibilities include managing office operations, providing clerical support, maintaining online resources, and responding to inquiries. Additionally, the role involves overseeing student placement processes, coordinating data management and reporting, and collaborating with various departments and stakeholders to support program initiatives. The incumbent plays a vital role in ensuring the smooth operation of fieldwork placements and maintaining clear communication channels to support departmental programs and services. Job Duties Duties include but are not limited to: Manage all clerical work to meet university and department deadlines. Serve as a resource to the campus community and the public regarding department programs, policies, and procedures. Maintain the Field Services’ website and general email account, updating information as necessary. Coordinate office orientations, meetings, and trainings. Assist in resolving office-related issues and implementing creative solutions as needed. Provide direct support to Student Services Professionals and program coordinators. Participate in workshops and conferences to stay updated on program standards and requirements. Screen and route phone and email inquiries to appropriate personnel. Greet and assist department visitors. Notify stakeholders of changes to student placements and provide timely updates. Communicate with cooperating teachers, university supervisors, and student teachers as needed. Provide information on student workshops, advising sessions, and credential workshops. Inform students of job openings and job fairs in the six-county regions. Coordinate student teaching applications, review, and clearance processes. Manage student fieldwork completion and documentation. Notify and coordinate with stakeholders regarding fieldwork placements. Track and renew Memorandum of Understanding Agreements within designated regions. Review and process petitions related to fieldwork. Input, track, and maintain data in various database systems. Compile, analyze, and manage reports and data, including Title II reports. Manage budget tracking and expenditures associated with clinical requirements. Provide lists of student teachers for various purposes, such as the Teacher Performance Assessment coordinator and commencement program. Collaborate with various departments, placements, and program coordinators to plan procedural changes. Provide training on procedural changes to students, staff, and faculty. Review end-of-semester evaluations and identify areas of concern for individual review. Assist in managing ongoing fieldwork observation documentation, including student concerns. Other duties as assigned. Minimum Qualifications Education : Education: Completion of a high school program, technical/vocational program, or their equivalents. Experience : Several years of related office work experience. Preferred Qualifications Proficiency in office software suites such as Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and database management systems. Experience with website maintenance and content management systems. Previous experience in administrative support roles, preferably in an educational or university setting. Experience in data management, including data entry, tracking, and generating reports using software like FileMaker Pro, Excel, and PeopleSoft. Knowledge, Skills, Abilities Experience to be fully functional in all technical aspects of work assignments. Ability to understand and operate in a variety of organizational structures. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Ability to clearly communicate orally and in writing. Ability to use and quickly learn new office support technology systems and software packages. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects. ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. Salary Range Anticipated salary will be $3,680 - $4,048 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full range: $3,680 - $5,783 per month) Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 7) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER APRIL 8, 2024 (Applications received after the screening date will be considered at the discretion of the university.) Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Advertised: Mar 22 2024 Pacific Daylight Time Applications close: Closing Date/Time:
State of Missouri
Hillsboro, Missouri, United States
Job Location: The Family Support Division (FSD), Child Support Office is seeking candidates to fill an Administrative Support Assistant position. This position will be located in St. Louis City/Wainwright, based at 111 N Seventh Street, St. Louis, MO. What you'll do : Type, utilizing a computer keyboard and word processing software, and edit a variety of material, frequently involving technical or specialized terminology; transcribe from dictating equipment. Maintain, with relative independence, a significant phase or segment of a clerical process or office activity and make frequent decisions in accordance with agency policies, rules or procedures. Plan and assign the work of staff performing clerical and other support tasks; organize and coordinate workflow; establish priorities and deadlines; review work for accuracy, timeliness, and conformance with procedures and processes. Supervise, train employees, mentor and advise staff on work issues; evaluate employees' performance; recommend or implements disciplinary/corrective action; approve and monitor leave. Maintain fiscal records requiring limited knowledge of governmental accounting methods in accordance with established procedures; codes and records transactions to prescribed accounts. Supervise and/or participate in the preparation of standardized reports; assist in the preparation of complex ad hoc reports. Obtain quotations and bids for commodities, equipment and services; initiate or supervise, within defined limits, the processing of requisitions and purchase orders. Review documents for accuracy, completeness and compliance. Compose correspondence involving some interpretation and application of established policies and procedures; maintain correspondence, case and report files. Establish and maintain complex filing systems; prepare and/or oversee the preparation of records for storage and/or archiving. Prepare and/or supervise the processing of purchase and supply requisitions, personnel and/or payroll records, time and leave records, expense accounts, budget allocations or other program or agency documents; arrange travel and accommodations; maintain cost and/or inventory records. Perform, review, and verify complex computations involving the application of rules and regulations. Enter, update, and/or retrieve information in automated systems; develop spreadsheets and databases; utilize various software packages in the performance of duties. Performs general office duties such as data entry and answering switchboard. Other duties as assigned All you need for success: Two or more years of clerical support experience as an Office Support Assistant with the Missouri Uniform Classification and Pay System; and possession of a high school diploma or GED certificate. OR Three or more years of experience in clerical or general office support work; and possession of a high school diploma or a GED certificate. (Training from an accredited vocational or business school in Office Management, Secretarial Science, or a closely related area may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours, or 480 clock hours, for one year.) (Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours for one year.) Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant. Recruitment Area: Accepting applications from all qualified applicants. More reasons to love this position: The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here . If you have questions about this position please contact: FSD.Personnel@dss.mo.gov The State of Missouri is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Closing Date/Time: 2024-04-24
Apr 11, 2024
Full Time
Job Location: The Family Support Division (FSD), Child Support Office is seeking candidates to fill an Administrative Support Assistant position. This position will be located in St. Louis City/Wainwright, based at 111 N Seventh Street, St. Louis, MO. What you'll do : Type, utilizing a computer keyboard and word processing software, and edit a variety of material, frequently involving technical or specialized terminology; transcribe from dictating equipment. Maintain, with relative independence, a significant phase or segment of a clerical process or office activity and make frequent decisions in accordance with agency policies, rules or procedures. Plan and assign the work of staff performing clerical and other support tasks; organize and coordinate workflow; establish priorities and deadlines; review work for accuracy, timeliness, and conformance with procedures and processes. Supervise, train employees, mentor and advise staff on work issues; evaluate employees' performance; recommend or implements disciplinary/corrective action; approve and monitor leave. Maintain fiscal records requiring limited knowledge of governmental accounting methods in accordance with established procedures; codes and records transactions to prescribed accounts. Supervise and/or participate in the preparation of standardized reports; assist in the preparation of complex ad hoc reports. Obtain quotations and bids for commodities, equipment and services; initiate or supervise, within defined limits, the processing of requisitions and purchase orders. Review documents for accuracy, completeness and compliance. Compose correspondence involving some interpretation and application of established policies and procedures; maintain correspondence, case and report files. Establish and maintain complex filing systems; prepare and/or oversee the preparation of records for storage and/or archiving. Prepare and/or supervise the processing of purchase and supply requisitions, personnel and/or payroll records, time and leave records, expense accounts, budget allocations or other program or agency documents; arrange travel and accommodations; maintain cost and/or inventory records. Perform, review, and verify complex computations involving the application of rules and regulations. Enter, update, and/or retrieve information in automated systems; develop spreadsheets and databases; utilize various software packages in the performance of duties. Performs general office duties such as data entry and answering switchboard. Other duties as assigned All you need for success: Two or more years of clerical support experience as an Office Support Assistant with the Missouri Uniform Classification and Pay System; and possession of a high school diploma or GED certificate. OR Three or more years of experience in clerical or general office support work; and possession of a high school diploma or a GED certificate. (Training from an accredited vocational or business school in Office Management, Secretarial Science, or a closely related area may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours, or 480 clock hours, for one year.) (Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours for one year.) Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant. Recruitment Area: Accepting applications from all qualified applicants. More reasons to love this position: The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here . If you have questions about this position please contact: FSD.Personnel@dss.mo.gov The State of Missouri is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Closing Date/Time: 2024-04-24
Cal State University (CSU) Fresno
5241 N Maple Ave, Fresno, CA 93740, USA
Administrative Support Coordinator (Administrative Support Coordinator II) Compensation and Benefits Anticipated Hiring Salary Range: $3,865 - $4,050 per month Full CSU Classification Salary Range: $3,865 - $6,336 per month This is a full-time, probationary, non-exempt position. Positions at Fresno State are to perform their work onsite. Some positions, depending upon University needs and operations, may be eligible for remote work, one day per week, pursuant to Fresno State's remote work guidelines and the CSU policy. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Job Summary Under the general supervision of the Director of Tribal Relations, the individual will provide administrative and clerical support for the Director of Tribal Relations and the Repatriation Coordinator. The individual will support office operations and budgeting, as well ensure that all University processes, requirements, and deadlines are accurately and promptly met. This position requires considerable discretion and judgment in order to effectively coordinate and support all functions related to office operations, including budgeting, scheduling, travel, collaboration, and communications. This individual will serve as the office coordinator. Key Qualifications Understand government to government protocols and ability to learn to consult with and convene tribes and tribal organizations. Working knowledge of budget policies and procedures. Ability to serve as a resource to students, staff and the community in responding to inquiries and providing detailed information concerning programs and events. Troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Work with frequent interruptions while juggling multiple assignments and accept on-going changes (operational/personnel) adjust priorities and be responsive to short notice requests and deadlines. Independently interpret and apply a wide variety of policies and procedures where specific guidelines may not exist. Exceptional organizational and time management skills with attention to detail and data accuracy. Effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. Draft and compose correspondence and standard reports. To view the full list of qualifications and job responsibilities, please click the Position Description button above. Education and Experience High school diploma or GED equivalent, and four years of progressively responsible office administrative support or equivalent training and work experience. Deadline & Application Instructions Applications received by April 29, 2024 will be given full consideration by the search committee. Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee. Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references. Fresno State California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe. Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce. Equal Employment Opportunity Information California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer. COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Questions may be sent to hr@csufresno.edu . Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter. Fresno State is a tobacco-free, smoke-free and vapor-free campus. Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas) Advertised: Apr 09 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Apr 10, 2024
Administrative Support Coordinator (Administrative Support Coordinator II) Compensation and Benefits Anticipated Hiring Salary Range: $3,865 - $4,050 per month Full CSU Classification Salary Range: $3,865 - $6,336 per month This is a full-time, probationary, non-exempt position. Positions at Fresno State are to perform their work onsite. Some positions, depending upon University needs and operations, may be eligible for remote work, one day per week, pursuant to Fresno State's remote work guidelines and the CSU policy. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Job Summary Under the general supervision of the Director of Tribal Relations, the individual will provide administrative and clerical support for the Director of Tribal Relations and the Repatriation Coordinator. The individual will support office operations and budgeting, as well ensure that all University processes, requirements, and deadlines are accurately and promptly met. This position requires considerable discretion and judgment in order to effectively coordinate and support all functions related to office operations, including budgeting, scheduling, travel, collaboration, and communications. This individual will serve as the office coordinator. Key Qualifications Understand government to government protocols and ability to learn to consult with and convene tribes and tribal organizations. Working knowledge of budget policies and procedures. Ability to serve as a resource to students, staff and the community in responding to inquiries and providing detailed information concerning programs and events. Troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Work with frequent interruptions while juggling multiple assignments and accept on-going changes (operational/personnel) adjust priorities and be responsive to short notice requests and deadlines. Independently interpret and apply a wide variety of policies and procedures where specific guidelines may not exist. Exceptional organizational and time management skills with attention to detail and data accuracy. Effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. Draft and compose correspondence and standard reports. To view the full list of qualifications and job responsibilities, please click the Position Description button above. Education and Experience High school diploma or GED equivalent, and four years of progressively responsible office administrative support or equivalent training and work experience. Deadline & Application Instructions Applications received by April 29, 2024 will be given full consideration by the search committee. Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee. Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references. Fresno State California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe. Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce. Equal Employment Opportunity Information California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer. COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Questions may be sent to hr@csufresno.edu . Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter. Fresno State is a tobacco-free, smoke-free and vapor-free campus. Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas) Advertised: Apr 09 2024 Pacific Daylight Time Applications close: Closing Date/Time:
State of Missouri
St. Louis County, Missouri, United States
Job Location: The Family Support Division (FSD), Child Support Office is seeking candidates to fill an Administrative Support Assistant position. This position will be located in Phelps County/Rolla, based at 1101-1111 Kingshighway, Rolla, MO. What you'll do : Type, utilizing a computer keyboard and word processing software, and edit a variety of material, frequently involving technical or specialized terminology; transcribe from dictating equipment. Maintain, with relative independence, a significant phase or segment of a clerical process or office activity and make frequent decisions in accordance with agency policies, rules or procedures. Plan and assign the work of staff performing clerical and other support tasks; organize and coordinate workflow; establish priorities and deadlines; review work for accuracy, timeliness, and conformance with procedures and processes. Supervise, train employees, mentor and advise staff on work issues; evaluate employees' performance; recommend or implements disciplinary/corrective action; approve and monitor leave. Maintain fiscal records requiring limited knowledge of governmental accounting methods in accordance with established procedures; codes and records transactions to prescribed accounts. Supervise and/or participate in the preparation of standardized reports; assist in the preparation of complex ad hoc reports. Obtain quotations and bids for commodities, equipment and services; initiate or supervise, within defined limits, the processing of requisitions and purchase orders. Review documents for accuracy, completeness and compliance. Compose correspondence involving some interpretation and application of established policies and procedures; maintain correspondence, case and report files. Establish and maintain complex filing systems; prepare and/or oversee the preparation of records for storage and/or archiving. Prepare and/or supervise the processing of purchase and supply requisitions, personnel and/or payroll records, time and leave records, expense accounts, budget allocations or other program or agency documents; arrange travel and accommodations; maintain cost and/or inventory records. Perform, review, and verify complex computations involving the application of rules and regulations. Enter, update, and/or retrieve information in automated systems; develop spreadsheets and databases; utilize various software packages in the performance of duties. Performs general office duties such as data entry and answering switchboard. Other duties as assigned All you need for success: Two or more years of clerical support experience as an Office Support Assistant with the Missouri Uniform Classification and Pay System; and possession of a high school diploma or GED certificate. OR Three or more years of experience in clerical or general office support work; and possession of a high school diploma or a GED certificate. (Training from an accredited vocational or business school in Office Management, Secretarial Science, or a closely related area may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours, or 480 clock hours, for one year.) (Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours for one year.) Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant. Recruitment Area: Accepting applications from all qualified applicants. More reasons to love this position: The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here . If you have questions about this position please contact: FSD.Personnel@dss.mo.gov The State of Missouri is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Closing Date/Time: 2024-04-19
Apr 06, 2024
Full Time
Job Location: The Family Support Division (FSD), Child Support Office is seeking candidates to fill an Administrative Support Assistant position. This position will be located in Phelps County/Rolla, based at 1101-1111 Kingshighway, Rolla, MO. What you'll do : Type, utilizing a computer keyboard and word processing software, and edit a variety of material, frequently involving technical or specialized terminology; transcribe from dictating equipment. Maintain, with relative independence, a significant phase or segment of a clerical process or office activity and make frequent decisions in accordance with agency policies, rules or procedures. Plan and assign the work of staff performing clerical and other support tasks; organize and coordinate workflow; establish priorities and deadlines; review work for accuracy, timeliness, and conformance with procedures and processes. Supervise, train employees, mentor and advise staff on work issues; evaluate employees' performance; recommend or implements disciplinary/corrective action; approve and monitor leave. Maintain fiscal records requiring limited knowledge of governmental accounting methods in accordance with established procedures; codes and records transactions to prescribed accounts. Supervise and/or participate in the preparation of standardized reports; assist in the preparation of complex ad hoc reports. Obtain quotations and bids for commodities, equipment and services; initiate or supervise, within defined limits, the processing of requisitions and purchase orders. Review documents for accuracy, completeness and compliance. Compose correspondence involving some interpretation and application of established policies and procedures; maintain correspondence, case and report files. Establish and maintain complex filing systems; prepare and/or oversee the preparation of records for storage and/or archiving. Prepare and/or supervise the processing of purchase and supply requisitions, personnel and/or payroll records, time and leave records, expense accounts, budget allocations or other program or agency documents; arrange travel and accommodations; maintain cost and/or inventory records. Perform, review, and verify complex computations involving the application of rules and regulations. Enter, update, and/or retrieve information in automated systems; develop spreadsheets and databases; utilize various software packages in the performance of duties. Performs general office duties such as data entry and answering switchboard. Other duties as assigned All you need for success: Two or more years of clerical support experience as an Office Support Assistant with the Missouri Uniform Classification and Pay System; and possession of a high school diploma or GED certificate. OR Three or more years of experience in clerical or general office support work; and possession of a high school diploma or a GED certificate. (Training from an accredited vocational or business school in Office Management, Secretarial Science, or a closely related area may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours, or 480 clock hours, for one year.) (Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours for one year.) Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant. Recruitment Area: Accepting applications from all qualified applicants. More reasons to love this position: The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here . If you have questions about this position please contact: FSD.Personnel@dss.mo.gov The State of Missouri is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Closing Date/Time: 2024-04-19
State of Missouri
West Plains, Missouri, United States
Job Location: The Family Support Division (FSD), Child Support Office is seeking candidates to fill an Administrative Support Assistant position. This position will be located in Phelps County/Rolla, based at 1101-1111 Kingshighway, Rolla, MO. What you'll do : Type, utilizing a computer keyboard and word processing software, and edit a variety of material, frequently involving technical or specialized terminology; transcribe from dictating equipment. Maintain, with relative independence, a significant phase or segment of a clerical process or office activity and make frequent decisions in accordance with agency policies, rules or procedures. Plan and assign the work of staff performing clerical and other support tasks; organize and coordinate workflow; establish priorities and deadlines; review work for accuracy, timeliness, and conformance with procedures and processes. Supervise, train employees, mentor and advise staff on work issues; evaluate employees' performance; recommend or implements disciplinary/corrective action; approve and monitor leave. Maintain fiscal records requiring limited knowledge of governmental accounting methods in accordance with established procedures; codes and records transactions to prescribed accounts. Supervise and/or participate in the preparation of standardized reports; assist in the preparation of complex ad hoc reports. Obtain quotations and bids for commodities, equipment and services; initiate or supervise, within defined limits, the processing of requisitions and purchase orders. Review documents for accuracy, completeness and compliance. Compose correspondence involving some interpretation and application of established policies and procedures; maintain correspondence, case and report files. Establish and maintain complex filing systems; prepare and/or oversee the preparation of records for storage and/or archiving. Prepare and/or supervise the processing of purchase and supply requisitions, personnel and/or payroll records, time and leave records, expense accounts, budget allocations or other program or agency documents; arrange travel and accommodations; maintain cost and/or inventory records. Perform, review, and verify complex computations involving the application of rules and regulations. Enter, update, and/or retrieve information in automated systems; develop spreadsheets and databases; utilize various software packages in the performance of duties. Performs general office duties such as data entry and answering switchboard. Other duties as assigned All you need for success: Two or more years of clerical support experience as an Office Support Assistant with the Missouri Uniform Classification and Pay System; and possession of a high school diploma or GED certificate. OR Three or more years of experience in clerical or general office support work; and possession of a high school diploma or a GED certificate. (Training from an accredited vocational or business school in Office Management, Secretarial Science, or a closely related area may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours, or 480 clock hours, for one year.) (Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours for one year.) Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant. Recruitment Area: Accepting applications from all qualified applicants. More reasons to love this position: The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here . If you have questions about this position please contact: FSD.Personnel@dss.mo.gov The State of Missouri is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Closing Date/Time: 2024-04-19
Apr 06, 2024
Full Time
Job Location: The Family Support Division (FSD), Child Support Office is seeking candidates to fill an Administrative Support Assistant position. This position will be located in Phelps County/Rolla, based at 1101-1111 Kingshighway, Rolla, MO. What you'll do : Type, utilizing a computer keyboard and word processing software, and edit a variety of material, frequently involving technical or specialized terminology; transcribe from dictating equipment. Maintain, with relative independence, a significant phase or segment of a clerical process or office activity and make frequent decisions in accordance with agency policies, rules or procedures. Plan and assign the work of staff performing clerical and other support tasks; organize and coordinate workflow; establish priorities and deadlines; review work for accuracy, timeliness, and conformance with procedures and processes. Supervise, train employees, mentor and advise staff on work issues; evaluate employees' performance; recommend or implements disciplinary/corrective action; approve and monitor leave. Maintain fiscal records requiring limited knowledge of governmental accounting methods in accordance with established procedures; codes and records transactions to prescribed accounts. Supervise and/or participate in the preparation of standardized reports; assist in the preparation of complex ad hoc reports. Obtain quotations and bids for commodities, equipment and services; initiate or supervise, within defined limits, the processing of requisitions and purchase orders. Review documents for accuracy, completeness and compliance. Compose correspondence involving some interpretation and application of established policies and procedures; maintain correspondence, case and report files. Establish and maintain complex filing systems; prepare and/or oversee the preparation of records for storage and/or archiving. Prepare and/or supervise the processing of purchase and supply requisitions, personnel and/or payroll records, time and leave records, expense accounts, budget allocations or other program or agency documents; arrange travel and accommodations; maintain cost and/or inventory records. Perform, review, and verify complex computations involving the application of rules and regulations. Enter, update, and/or retrieve information in automated systems; develop spreadsheets and databases; utilize various software packages in the performance of duties. Performs general office duties such as data entry and answering switchboard. Other duties as assigned All you need for success: Two or more years of clerical support experience as an Office Support Assistant with the Missouri Uniform Classification and Pay System; and possession of a high school diploma or GED certificate. OR Three or more years of experience in clerical or general office support work; and possession of a high school diploma or a GED certificate. (Training from an accredited vocational or business school in Office Management, Secretarial Science, or a closely related area may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours, or 480 clock hours, for one year.) (Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours for one year.) Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant. Recruitment Area: Accepting applications from all qualified applicants. More reasons to love this position: The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here . If you have questions about this position please contact: FSD.Personnel@dss.mo.gov The State of Missouri is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Closing Date/Time: 2024-04-19
CITY OF ATLANTA, GA
Atlanta, Georgia, United States
At the City of Atlanta, we are passionate about building and improving our community. Our police officers, firefighters and building inspectors keep our citizens safe. Our Public Works staff keeps our City clean and helps maintain, build and improve our City’s infrastructure. Our City planners help envision and shape future City growth. Our Parks & Recreation professionals enhance our quality of life. Our engineers help keep our drinking water clean, the largest airport in the world (by passenger volume) operating and our buildings maintained. Along with the host of Finance, Procurement, and Human Resources professionals whose support is vital, we are the City of Atlanta! If you are seeking a meaningful role where you can make a real difference improving and growing our City, we welcome you to explore the job opportunities we have to offer. Posting Expires: September 1, 2023 Salary: $16.87/hour General Description and Classification Standards Performs general administrative and clerical duties in support of the department or division within an assigned department. Duties include, but are not limited to preparing, reviewing, disseminating and/or filing routine correspondence, documents and reports; assisting the public, public officials, departmental and other City personnel with various requests; answering the telephone; and greeting visitors. Supervision Received Works under minimal supervision; can set own work sequence and pace within process/department limitations. Essential Duties & Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned Performs receptionist, general administrative and clerical duties. Opens, sort and distributes incoming mail; prepares and deposits outgoing mail.; substitutes for co-workers in temporary absence of same. Maintains office supplies, inventory, and orders items for restocking. Handles routine requests for information, records and other resources directly, relieving supervisor of administrative details; provides clerical support for the division. Receives, reviews, routes and/or processes various forms, requests and reports, files, records and documents from the public and/or other departments. Completes daily, weekly, and monthly reports as assigned. Attends meetings, seminars and training sessions as required to remain knowledgeable of departmental operations, to promote improved job performance and to stay current with changing state/municipal policies, codes and laws. Decision Making Uses independent judgment in routine situations. Leadership Provided Provides guidance and training as required to lower level, interns, temporary employees, etc. Knowledge, Skills & Abilities This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully. It is not an exhaustive list. Knowledge of administrative procedures and methods as required in the performance of duties. Skill in communicating with supervisors, staff members and the general public. Ability to compile, organize, prepare and maintain an assortment of records and reports. Minimum Qualifications - Education and Experience High school diploma or General Equivalency Diploma (GED). 1 year of clerical experience required; or any equivalent combination of education, training and experience which provides the requisite knowledge, skills and abilities for this job. Applicants must pass a written, clerical test. Preferred Qualifications - Education and Experience Associates degree in business administration or related area and 2-3 years' of experience in progressively responsible clerical role preferred. Licensures and Certifications None required. Essential Capabilities and Work Environment Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job. PARKS2024 DPR2024
Mar 08, 2024
Full Time
At the City of Atlanta, we are passionate about building and improving our community. Our police officers, firefighters and building inspectors keep our citizens safe. Our Public Works staff keeps our City clean and helps maintain, build and improve our City’s infrastructure. Our City planners help envision and shape future City growth. Our Parks & Recreation professionals enhance our quality of life. Our engineers help keep our drinking water clean, the largest airport in the world (by passenger volume) operating and our buildings maintained. Along with the host of Finance, Procurement, and Human Resources professionals whose support is vital, we are the City of Atlanta! If you are seeking a meaningful role where you can make a real difference improving and growing our City, we welcome you to explore the job opportunities we have to offer. Posting Expires: September 1, 2023 Salary: $16.87/hour General Description and Classification Standards Performs general administrative and clerical duties in support of the department or division within an assigned department. Duties include, but are not limited to preparing, reviewing, disseminating and/or filing routine correspondence, documents and reports; assisting the public, public officials, departmental and other City personnel with various requests; answering the telephone; and greeting visitors. Supervision Received Works under minimal supervision; can set own work sequence and pace within process/department limitations. Essential Duties & Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned Performs receptionist, general administrative and clerical duties. Opens, sort and distributes incoming mail; prepares and deposits outgoing mail.; substitutes for co-workers in temporary absence of same. Maintains office supplies, inventory, and orders items for restocking. Handles routine requests for information, records and other resources directly, relieving supervisor of administrative details; provides clerical support for the division. Receives, reviews, routes and/or processes various forms, requests and reports, files, records and documents from the public and/or other departments. Completes daily, weekly, and monthly reports as assigned. Attends meetings, seminars and training sessions as required to remain knowledgeable of departmental operations, to promote improved job performance and to stay current with changing state/municipal policies, codes and laws. Decision Making Uses independent judgment in routine situations. Leadership Provided Provides guidance and training as required to lower level, interns, temporary employees, etc. Knowledge, Skills & Abilities This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully. It is not an exhaustive list. Knowledge of administrative procedures and methods as required in the performance of duties. Skill in communicating with supervisors, staff members and the general public. Ability to compile, organize, prepare and maintain an assortment of records and reports. Minimum Qualifications - Education and Experience High school diploma or General Equivalency Diploma (GED). 1 year of clerical experience required; or any equivalent combination of education, training and experience which provides the requisite knowledge, skills and abilities for this job. Applicants must pass a written, clerical test. Preferred Qualifications - Education and Experience Associates degree in business administration or related area and 2-3 years' of experience in progressively responsible clerical role preferred. Licensures and Certifications None required. Essential Capabilities and Work Environment Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job. PARKS2024 DPR2024
MOHAVE COUNTY, AZ
As assigned within Mohave County, AZ, United States
Job Summary This is a continuous recruitment to create a register of eligible candidates for the Clerical/Administration skillset. If you're interested in Labor/Trades positions please click here to access that Register: Labor/Trades Temporary Register The hourly rate is a minimum of $14.56 per hour and may be higher as set by the hiring department, depending on qualifications. This is a non-benefits eligible "at will" (Unclassified) position, however, some work assignments may require enrollment into the ASRS (Arizona State Retirement System) depending on length of assignment and the amount of weekly hours worked. This position performs beginning to intermediate level administrative support and clerical work on a temporary basis for an assigned department. Work may include concentrated technical or specialized work assignments. Examples of work may include (but not limited to) receiving and processing of election materials, and trouble-shooting problems on Election Day; provide clerical assistance for Voter Registration; answer phones, help customers, type forms and correspondence for Public Health departments; and may be assigned to provide clerical support to Community Services departments. Essential Job Functions Assists with various simple to complex administrative tasks and/or work assignments to maintain efficient administrative operations of the department using independent judgment or under general direction of the supervisor. Operates common office equipment and software programs necessary to complete work assignments. Meets established deadlines and informs concerned parties of deadlines and/or updates on projects or assignments. May provide customer service to the public, departments and/or other agencies either by phone, email, or in person in response to questions, provide requested information, or direct queries to appropriate individuals and/or departments. Prepares related correspondence documents, forms, letters and reports. Compiles data and prepares assigned reports and/or statements. Communicates and acts in a professional manner with the public, co-workers, and work contacts. SECONDARY JOB FUNCTIONS Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures. Performs related work as required and special projects as requested. Minimum Qualifications Most Clerical Temporary positions require a High School Diploma or GED, and clerical/office support or specific experience in the assigned area. An equivalent combination of education, experience, and training may be considered in meeting the minimum qualifications. SPECIAL JOB REQUIREMENT Some positions may require possession of a valid State of Arizona Driver's License at the start of employment and acceptable driving history, if work involves driving a Mohave County or personal vehicle to conduct business and/or complete work assignments. Knowledge, Skills & Abilities Knowledge of: English, grammar, spelling, and mathematics. Filing and information systems and retention/destruction schedules. Standard computer use and associated software applications including spreadsheets and word processing. Skills: Operation of modern office equipment (i.e. personal computers and keyboards, fax machines, telephones, adding machines, calculators, etc.) Abilities: Interpret and apply technical and departmental information as to complete work assignments. Effectively communicate in a courteous and professional manner with those encountered in the course of work. Speak, read and write English. Understand and carry out simple to complex written and oral instructions. Perform the essential functions of the job with or without a reasonable accommodation. Follow directions and work independently and/or in a team to complete routine tasks or special projects. Mohave County's PTO is compliant with A.R.S. 23-371 requirements.
Mar 08, 2024
Temporary
Job Summary This is a continuous recruitment to create a register of eligible candidates for the Clerical/Administration skillset. If you're interested in Labor/Trades positions please click here to access that Register: Labor/Trades Temporary Register The hourly rate is a minimum of $14.56 per hour and may be higher as set by the hiring department, depending on qualifications. This is a non-benefits eligible "at will" (Unclassified) position, however, some work assignments may require enrollment into the ASRS (Arizona State Retirement System) depending on length of assignment and the amount of weekly hours worked. This position performs beginning to intermediate level administrative support and clerical work on a temporary basis for an assigned department. Work may include concentrated technical or specialized work assignments. Examples of work may include (but not limited to) receiving and processing of election materials, and trouble-shooting problems on Election Day; provide clerical assistance for Voter Registration; answer phones, help customers, type forms and correspondence for Public Health departments; and may be assigned to provide clerical support to Community Services departments. Essential Job Functions Assists with various simple to complex administrative tasks and/or work assignments to maintain efficient administrative operations of the department using independent judgment or under general direction of the supervisor. Operates common office equipment and software programs necessary to complete work assignments. Meets established deadlines and informs concerned parties of deadlines and/or updates on projects or assignments. May provide customer service to the public, departments and/or other agencies either by phone, email, or in person in response to questions, provide requested information, or direct queries to appropriate individuals and/or departments. Prepares related correspondence documents, forms, letters and reports. Compiles data and prepares assigned reports and/or statements. Communicates and acts in a professional manner with the public, co-workers, and work contacts. SECONDARY JOB FUNCTIONS Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures. Performs related work as required and special projects as requested. Minimum Qualifications Most Clerical Temporary positions require a High School Diploma or GED, and clerical/office support or specific experience in the assigned area. An equivalent combination of education, experience, and training may be considered in meeting the minimum qualifications. SPECIAL JOB REQUIREMENT Some positions may require possession of a valid State of Arizona Driver's License at the start of employment and acceptable driving history, if work involves driving a Mohave County or personal vehicle to conduct business and/or complete work assignments. Knowledge, Skills & Abilities Knowledge of: English, grammar, spelling, and mathematics. Filing and information systems and retention/destruction schedules. Standard computer use and associated software applications including spreadsheets and word processing. Skills: Operation of modern office equipment (i.e. personal computers and keyboards, fax machines, telephones, adding machines, calculators, etc.) Abilities: Interpret and apply technical and departmental information as to complete work assignments. Effectively communicate in a courteous and professional manner with those encountered in the course of work. Speak, read and write English. Understand and carry out simple to complex written and oral instructions. Perform the essential functions of the job with or without a reasonable accommodation. Follow directions and work independently and/or in a team to complete routine tasks or special projects. Mohave County's PTO is compliant with A.R.S. 23-371 requirements.
California Polytechnic State University
1 Grand Avenue, San Luis Obispo, CA 93407, USA
Job Summary Under general supervision from the Department Chair, this temporary position is responsible for duties related to the overall administrative and clerical support functions of the department. This position will provide department office reception acting as the first point of contact for visitors, students, and faculty. The position assists the department in ensuring campus policies and procedures are followed, provides work direction to student assistants, and coordinates a wide variety of administrative functions which may include scheduling, procurement, travel, events, and more. Act as first point of contact in the department office for visiting guests, students, staff, and faculty and assist/redirect as needed. Hire and provide work direction to student assistants including but not limited to scheduling and assigning work. Act as the department student timekeeper assisting faculty with hiring and monthly timesheet approvals for both Student Assistants and Instructional Student Assistants. Prepare documentation for department and committee meetings, take minutes, and set reminders for follow-up items. Manage department room calendars and work directly with faculty on room reservations. Schedule department meeting spaces and rooms. Coordinate and support department events. This may include Industrial Partnership Program and fundraising/alumni activities, meetings, commencement activities, and tours for visiting prospective students and families. Support faculty recruitment as needed including travel arrangements, scheduling, and hosting activities. Assign independent study permission numbers. Assist students, student clubs, and student assistants with administrative needs. Direct students to appropriate offices on campus for assistance as needed. Connect students with chair or faculty advisors as needed. Maintain and keep current jobs board, course schedule posting, and general department bulletin boards. Coordinate information for the department website and newsletter in collaboration with the CENG media team. Provide as-needed digital and print media services for the department including the monitoring of social media channels and posting regular updates. Process travel and reimbursement forms. Input purchase requisitions. Make purchases for department and office from various funding sources including, state, foundation, and corporation accounts. Education and Experience High school diploma or its equivalent. Five years of general office support or technical experience. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience) Salary: Anticipated Hiring Range: $22.30 - $24.50 hourly Classification Range: $22.30 - $36.55 per hour Cal Poly Known for its Learn by Doing pedagogy, Cal Poly is the flagship of the world-renowned California State University system. Annually recognized as one of the top public universities in the nation, Cal Poly continues to offer an academic curriculum based on learned experience gained through real-world practice. Located in San Luis Obispo, Cal Poly is nestled comfortably among the coastal foothills, minutes from the Pacific Ocean and equidistant to the Bay Area and Los Angeles. Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. Diversity Statement At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility. Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. California Poly is an affirmative action/equal opportunity employer. Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas). Advertised: Mar 13 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 14, 2024
Job Summary Under general supervision from the Department Chair, this temporary position is responsible for duties related to the overall administrative and clerical support functions of the department. This position will provide department office reception acting as the first point of contact for visitors, students, and faculty. The position assists the department in ensuring campus policies and procedures are followed, provides work direction to student assistants, and coordinates a wide variety of administrative functions which may include scheduling, procurement, travel, events, and more. Act as first point of contact in the department office for visiting guests, students, staff, and faculty and assist/redirect as needed. Hire and provide work direction to student assistants including but not limited to scheduling and assigning work. Act as the department student timekeeper assisting faculty with hiring and monthly timesheet approvals for both Student Assistants and Instructional Student Assistants. Prepare documentation for department and committee meetings, take minutes, and set reminders for follow-up items. Manage department room calendars and work directly with faculty on room reservations. Schedule department meeting spaces and rooms. Coordinate and support department events. This may include Industrial Partnership Program and fundraising/alumni activities, meetings, commencement activities, and tours for visiting prospective students and families. Support faculty recruitment as needed including travel arrangements, scheduling, and hosting activities. Assign independent study permission numbers. Assist students, student clubs, and student assistants with administrative needs. Direct students to appropriate offices on campus for assistance as needed. Connect students with chair or faculty advisors as needed. Maintain and keep current jobs board, course schedule posting, and general department bulletin boards. Coordinate information for the department website and newsletter in collaboration with the CENG media team. Provide as-needed digital and print media services for the department including the monitoring of social media channels and posting regular updates. Process travel and reimbursement forms. Input purchase requisitions. Make purchases for department and office from various funding sources including, state, foundation, and corporation accounts. Education and Experience High school diploma or its equivalent. Five years of general office support or technical experience. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience) Salary: Anticipated Hiring Range: $22.30 - $24.50 hourly Classification Range: $22.30 - $36.55 per hour Cal Poly Known for its Learn by Doing pedagogy, Cal Poly is the flagship of the world-renowned California State University system. Annually recognized as one of the top public universities in the nation, Cal Poly continues to offer an academic curriculum based on learned experience gained through real-world practice. Located in San Luis Obispo, Cal Poly is nestled comfortably among the coastal foothills, minutes from the Pacific Ocean and equidistant to the Bay Area and Los Angeles. Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. Diversity Statement At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility. Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. California Poly is an affirmative action/equal opportunity employer. Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas). Advertised: Mar 13 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) LA
5151 State University Drive, Los Angeles, CA 90032, USA
As part of our equity and diversity commitment and continuing effort to offer career ladder opportunities to our employees, the following position is being offered as a promotional recruitment effort. Only current state staff on-campus may apply. Job No: 536475; 3/12/2024 ADMINISTRATIVE SUPPORT ASSISTANT II Administrative Support Assistant II Child and Family Studies Salary Range: $3,505 - $5,159/Monthly (Budgeted Hiring Salary Range: $3,505 - $3,704/Monthly) Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification. Essential Functions : Under the general supervision of the Department Chair and Administrative Support Coordinator II, the incumbent's primary responsibility is to serve as main receptionist for the Department of Child and Family Studies, and provide clerical support activities associated with the Department. The incumbent will be involved in a full range of moderate to complex clerical and secretarial work assignments; duties will include answering the phone, providing students with general information about registration, courses, programs, majors and degree requirement questions, and providing strong customer service at the service counter in the Department. The incumbent will handle correspondence, make copies, collect class syllabi, update department SharePoint archive, help maintain bulletin boards and website, create faculty directory cards, type letters, memoranda and execute special projects. for the department; incumbent will also distribute information to faculty and staff; provides clerical services in support of the day-to-day management functions such as processing faculty travel, documents, special lectures, guest parking, purchase requisitions, key requests, semester textbook requests and student requisitions. The incumbent will assist with updating and maintain the Department's webpage and weekly. Required Qualifications & Experience : Equivalent to two years of general office experience. Bachelors degree from an accredited four-year college or university may be substituted for one year of work experience. The incumbent must have thorough knowledge of University policies and procedures. The incumbent must have good written and oral communication skills; and good organizational skills and excellent interpersonal and customer service skills. The incumbent must have the ability to understand standard office procedures; operate standard office equipment; learn office technology systems and software packages (e.g., Microsoft Word, Excel, Outlook and Internet Explorer); and to multitask and work well under pressure. The incumbent must be detail oriented and understand the importance of timely follow through and completion of tasks. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : A solid general understanding of the University organization. Experience working in higher education and working with college-aged students, and the ability to work independently and in a high volume work environment with heavy public contact. Be a quick learner, exercise discretion, maintain strict confidentiality, multitasking while maintaining a high level of performance, and consistently demonstrate a positive attitude, professionalism, and teamwork. Closing Date : Review of applications will begin on March 26, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Mar 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 13, 2024
As part of our equity and diversity commitment and continuing effort to offer career ladder opportunities to our employees, the following position is being offered as a promotional recruitment effort. Only current state staff on-campus may apply. Job No: 536475; 3/12/2024 ADMINISTRATIVE SUPPORT ASSISTANT II Administrative Support Assistant II Child and Family Studies Salary Range: $3,505 - $5,159/Monthly (Budgeted Hiring Salary Range: $3,505 - $3,704/Monthly) Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification. Essential Functions : Under the general supervision of the Department Chair and Administrative Support Coordinator II, the incumbent's primary responsibility is to serve as main receptionist for the Department of Child and Family Studies, and provide clerical support activities associated with the Department. The incumbent will be involved in a full range of moderate to complex clerical and secretarial work assignments; duties will include answering the phone, providing students with general information about registration, courses, programs, majors and degree requirement questions, and providing strong customer service at the service counter in the Department. The incumbent will handle correspondence, make copies, collect class syllabi, update department SharePoint archive, help maintain bulletin boards and website, create faculty directory cards, type letters, memoranda and execute special projects. for the department; incumbent will also distribute information to faculty and staff; provides clerical services in support of the day-to-day management functions such as processing faculty travel, documents, special lectures, guest parking, purchase requisitions, key requests, semester textbook requests and student requisitions. The incumbent will assist with updating and maintain the Department's webpage and weekly. Required Qualifications & Experience : Equivalent to two years of general office experience. Bachelors degree from an accredited four-year college or university may be substituted for one year of work experience. The incumbent must have thorough knowledge of University policies and procedures. The incumbent must have good written and oral communication skills; and good organizational skills and excellent interpersonal and customer service skills. The incumbent must have the ability to understand standard office procedures; operate standard office equipment; learn office technology systems and software packages (e.g., Microsoft Word, Excel, Outlook and Internet Explorer); and to multitask and work well under pressure. The incumbent must be detail oriented and understand the importance of timely follow through and completion of tasks. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : A solid general understanding of the University organization. Experience working in higher education and working with college-aged students, and the ability to work independently and in a high volume work environment with heavy public contact. Be a quick learner, exercise discretion, maintain strict confidentiality, multitasking while maintaining a high level of performance, and consistently demonstrate a positive attitude, professionalism, and teamwork. Closing Date : Review of applications will begin on March 26, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Mar 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Position Summary The position of School Coordinator and Assistant to the Director (ASC II) is central to the effective operations of the various academic and production programs of the School of Theatre, Television & Film in the College of Professional Studies & Fine Arts. This position, under the general supervision of the school Director, is responsible for coordinating and overseeing the varied administrative/clerical support services that enable the school to carry out its complex academic mission relative to both classroom instruction and to public laboratory production programs. The School Coordinator and Assistant to the Director is the pivotal person who provides the school with continuity in policies, procedures, and practices and acts as a liaison to the Dean’s Office on all academic instructional and development matters. Additionally, this position is the first contact students, staff, faculty and the general public see or hear from when contacting and/or visiting the school main office. This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. This position is approved for partial telecommuting with onsite work in San Diego. Department Summary The School of Theatre, Television, and Film (TTF) is an academic unit within the College of Professional Studies and Fine Arts. The school differs from other academic units in that it administers both a curriculum that combines quality academic course work and production programs in which students apply classroom concepts while receiving pre-professional training and experience. In the latter capacity, the School often functions like a small business, producing a series of public presentations every year. The school offers both undergraduate and graduate degree programs, including the terminal MFA degree. It operates and maintains two theaters: the 500-seat Don Powell Theatre and the 175-seat Experimental Theatre. Each year, the Theatre production schedule includes 5 or 6 fully mounted plays, and sometimes an outreach production that tours to schools and other venues. The Television, Film, and New Media program (TFM) includes four film festivals each year. Additional TTF facilities include: three film studios, video editing suites, a scene shop, a costume shop, a dedicated shop for TFM productions, a substantial inventory of TFM production equipment, and a TFM equipment check-out office. For more information regarding the School of Theatre, Television, and Film, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualities would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related work experience. Key Qualifications Experience in the use of Microsoft Word, Excel, and related database software; Oracle, Astra, MyRF, and/or AdobeSign and/or similar software or database applications. Experience in a higher education setting or public sector setting is preferred. Experience in administrative operations of performing Arts/film production organizations is highly desirable. Experience providing administrative support to a School Director, Department Chair, or other director level position. Experience processing academic appointments is preferred. Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,066 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,681 - $6,034 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on January 2, 2024. To receive full consideration, apply by January 1, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Tina Deesen at tdeesen@sdsu.edu Advertised: Dec 13 2023 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Position Summary The position of School Coordinator and Assistant to the Director (ASC II) is central to the effective operations of the various academic and production programs of the School of Theatre, Television & Film in the College of Professional Studies & Fine Arts. This position, under the general supervision of the school Director, is responsible for coordinating and overseeing the varied administrative/clerical support services that enable the school to carry out its complex academic mission relative to both classroom instruction and to public laboratory production programs. The School Coordinator and Assistant to the Director is the pivotal person who provides the school with continuity in policies, procedures, and practices and acts as a liaison to the Dean’s Office on all academic instructional and development matters. Additionally, this position is the first contact students, staff, faculty and the general public see or hear from when contacting and/or visiting the school main office. This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. This position is approved for partial telecommuting with onsite work in San Diego. Department Summary The School of Theatre, Television, and Film (TTF) is an academic unit within the College of Professional Studies and Fine Arts. The school differs from other academic units in that it administers both a curriculum that combines quality academic course work and production programs in which students apply classroom concepts while receiving pre-professional training and experience. In the latter capacity, the School often functions like a small business, producing a series of public presentations every year. The school offers both undergraduate and graduate degree programs, including the terminal MFA degree. It operates and maintains two theaters: the 500-seat Don Powell Theatre and the 175-seat Experimental Theatre. Each year, the Theatre production schedule includes 5 or 6 fully mounted plays, and sometimes an outreach production that tours to schools and other venues. The Television, Film, and New Media program (TFM) includes four film festivals each year. Additional TTF facilities include: three film studios, video editing suites, a scene shop, a costume shop, a dedicated shop for TFM productions, a substantial inventory of TFM production equipment, and a TFM equipment check-out office. For more information regarding the School of Theatre, Television, and Film, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualities would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related work experience. Key Qualifications Experience in the use of Microsoft Word, Excel, and related database software; Oracle, Astra, MyRF, and/or AdobeSign and/or similar software or database applications. Experience in a higher education setting or public sector setting is preferred. Experience in administrative operations of performing Arts/film production organizations is highly desirable. Experience providing administrative support to a School Director, Department Chair, or other director level position. Experience processing academic appointments is preferred. Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,066 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,681 - $6,034 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on January 2, 2024. To receive full consideration, apply by January 1, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Tina Deesen at tdeesen@sdsu.edu Advertised: Dec 13 2023 Pacific Standard Time Applications close: Closing Date/Time:
Cal State University (CSU) LA
5151 State University Drive, Los Angeles, CA 90032, USA
Job No: 537669; 4/04/2024 ADMINISTRATIVE SUPPORT ASSISTANT II Rongxiang Xu College of Health and Human Services - Public Health Salary Range : $3,505- $5,159/Monthly Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification. Essential Functions : The incumbent is responsible for providing clerical and other administrative support for a variety of Department functions, including answering phones; keeping track of and filing Department materials and data; assisting with scheduling; responding to student needs; and assisting with travel and other expenditure issues relating to faculty. The incumbent will provide: administrative support for the faculty coordinator of the Department's internship program; assistance in the planning for the Department LED CSU Health Policy Conference; and back-up clerical support to the department's Administrative Support Coordinator with, copying, and assisting at the front office. The incumbent will provide direction to faculty, students, and prospective applicants regarding department, college, and university policies and procedures. The incumbent will respond to student queries regarding current academic status by supplying appropriate information or referral. This includes becoming familiar with university policies regarding academic renewals, reinstatements, late add and drops, petitions, and appeals. The incumbent also works closely with a variety of student offices and/or departments, such as Registrar's Office and Advisement offices, with regards to student records and program requirements, such as grade changes and enrollment issues. The incumbent independently organizes and performs a variety of administrative duties to assure effective daily operations of the department. Work often involves front-line contacts with a wide range of campus and community individuals requiring active problem solving and effective interpersonal skills The incumbent maintains the electronic and hardcopies of the department's course syllabi files; handles the textbook adoption process; including ordering desk copies and submitting textbook orders to the University Bookstore. Submits classroom requests for departmental special events; processes key requests forms for faculty and, staff; and solicits and posts faculty office hours prior to each term. Incumbent will also be required to assist in creation and publication of Department newsletter directed to students and faculty. Required Qualifications & Experience : Equivalent to two years of general office experience. Thorough knowledge of office methods, procedures and practices; technology and systems. Good organizational and interpersonal skills. Ability to project professionalism in serving faculty, students and organizations within and outside of the university. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Experience working in higher education and working with college aged students. Familiarity with computer programs used at Cal State LA, such as GET/SA, Canvas, SharePoint, and PeopleSoft. Bilingual English/Spanish. Enjoy working as a team member. Ability to use standard office equipment. Closing Date : Review of applications will begin on April 18, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Apr 04 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Apr 05, 2024
Job No: 537669; 4/04/2024 ADMINISTRATIVE SUPPORT ASSISTANT II Rongxiang Xu College of Health and Human Services - Public Health Salary Range : $3,505- $5,159/Monthly Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification. Essential Functions : The incumbent is responsible for providing clerical and other administrative support for a variety of Department functions, including answering phones; keeping track of and filing Department materials and data; assisting with scheduling; responding to student needs; and assisting with travel and other expenditure issues relating to faculty. The incumbent will provide: administrative support for the faculty coordinator of the Department's internship program; assistance in the planning for the Department LED CSU Health Policy Conference; and back-up clerical support to the department's Administrative Support Coordinator with, copying, and assisting at the front office. The incumbent will provide direction to faculty, students, and prospective applicants regarding department, college, and university policies and procedures. The incumbent will respond to student queries regarding current academic status by supplying appropriate information or referral. This includes becoming familiar with university policies regarding academic renewals, reinstatements, late add and drops, petitions, and appeals. The incumbent also works closely with a variety of student offices and/or departments, such as Registrar's Office and Advisement offices, with regards to student records and program requirements, such as grade changes and enrollment issues. The incumbent independently organizes and performs a variety of administrative duties to assure effective daily operations of the department. Work often involves front-line contacts with a wide range of campus and community individuals requiring active problem solving and effective interpersonal skills The incumbent maintains the electronic and hardcopies of the department's course syllabi files; handles the textbook adoption process; including ordering desk copies and submitting textbook orders to the University Bookstore. Submits classroom requests for departmental special events; processes key requests forms for faculty and, staff; and solicits and posts faculty office hours prior to each term. Incumbent will also be required to assist in creation and publication of Department newsletter directed to students and faculty. Required Qualifications & Experience : Equivalent to two years of general office experience. Thorough knowledge of office methods, procedures and practices; technology and systems. Good organizational and interpersonal skills. Ability to project professionalism in serving faculty, students and organizations within and outside of the university. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Experience working in higher education and working with college aged students. Familiarity with computer programs used at Cal State LA, such as GET/SA, Canvas, SharePoint, and PeopleSoft. Bilingual English/Spanish. Enjoy working as a team member. Ability to use standard office equipment. Closing Date : Review of applications will begin on April 18, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Apr 04 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) LA
5151 State University Drive, Los Angeles, CA 90032, USA
Job No: 527368; 6/27/2023 (REVISED) TIMELY SUPPORT COORDINATOR Student Services Professional II Center for Academic Success Salary Range: $4,610 - $6,556/Monthly Work Schedule : Full-Time, Monday - Friday, 9:00 a.m. to 6:00 p.m.; exempt classification. Essential Functions : The incumbent coordinates the daily operations of Early Alert Support within the Center for Academic Success and assists the Lead Coordinator to coordinate tutoring. In support of Cal State LA’s Grad 2025 goals and the ongoing efforts to eliminate equity gaps the goals of the services provided by the incumbent are to improve the retention and graduation rates by providing students with support in courses with historically low completion rates and to close the graduation gap.. Responsibilities include the following: coordinate Early Alert and oversee outreach efforts stemming from Timely Support data; track and monitor Timely Support submissions and report on data to the Director and faculty; work directly with identified students needing academic support or referrals to additional campus resources; assist in the development of course support modules by partnering with CETL and departments using Canvas and other best practice technologies; maintain regular and systematic communications with faculty teaching the courses served by academic support; provide input into the evaluation of center tutors and student clerical support staff; schedule and coordinate academic support and tutoring sessions; track and report on program utilization and success rates; and providing recommendations for improvement. Required Qualifications & Experience : Equivalent to graduation from a four-year accredited college or university, in a job related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may substitute for the required education on a year-for-year basis. A master’s degree in a job-related field may be substituted for one year of the professional experience. Equivalent of two years of professional experience in tutoring, supplemental instruction, or applicable academic support; experience should give evidence of competence and indicate the potential for further growth. The candidate must demonstrate excellent written and/or communication and interpersonal skills, including the ability to communicate by phone, email, and in group settings. The incumbent must have the ability to maintain effective work relationships with students, faculty, and staff in a wide range of areas across the university; exercise tact, courtesy, alertness, and good judgment when responding to others; and exercise good judgment; to plan, organize and prioritize work; be able to multi-task; complete assignments in a timely fashion, and work under pressure; candidate must be computer literate and proficient in standard word processing and database software including Microsoft Word, Excel, Outlook and PowerPoint; possess an understanding of standard office procedures; must be proficient in the use of technology and able to use technology to track program data and make recommendations; demonstrate the ability to work effectively under supervision; and must have familiarity with campus student information systems such as GET/PeopleSoft, Learning Management Systems such as Canvas, website development and maintenance, and online tutoring platforms. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Previous experience working in the CSU system; demonstrated successful experience in promoting or supporting student retention and success; knowledge of Cal CSU policies, priorities, and procedures. Closing Date : Review of applications will begin on July 11, 2023 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: May 02 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 07, 2024
Job No: 527368; 6/27/2023 (REVISED) TIMELY SUPPORT COORDINATOR Student Services Professional II Center for Academic Success Salary Range: $4,610 - $6,556/Monthly Work Schedule : Full-Time, Monday - Friday, 9:00 a.m. to 6:00 p.m.; exempt classification. Essential Functions : The incumbent coordinates the daily operations of Early Alert Support within the Center for Academic Success and assists the Lead Coordinator to coordinate tutoring. In support of Cal State LA’s Grad 2025 goals and the ongoing efforts to eliminate equity gaps the goals of the services provided by the incumbent are to improve the retention and graduation rates by providing students with support in courses with historically low completion rates and to close the graduation gap.. Responsibilities include the following: coordinate Early Alert and oversee outreach efforts stemming from Timely Support data; track and monitor Timely Support submissions and report on data to the Director and faculty; work directly with identified students needing academic support or referrals to additional campus resources; assist in the development of course support modules by partnering with CETL and departments using Canvas and other best practice technologies; maintain regular and systematic communications with faculty teaching the courses served by academic support; provide input into the evaluation of center tutors and student clerical support staff; schedule and coordinate academic support and tutoring sessions; track and report on program utilization and success rates; and providing recommendations for improvement. Required Qualifications & Experience : Equivalent to graduation from a four-year accredited college or university, in a job related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may substitute for the required education on a year-for-year basis. A master’s degree in a job-related field may be substituted for one year of the professional experience. Equivalent of two years of professional experience in tutoring, supplemental instruction, or applicable academic support; experience should give evidence of competence and indicate the potential for further growth. The candidate must demonstrate excellent written and/or communication and interpersonal skills, including the ability to communicate by phone, email, and in group settings. The incumbent must have the ability to maintain effective work relationships with students, faculty, and staff in a wide range of areas across the university; exercise tact, courtesy, alertness, and good judgment when responding to others; and exercise good judgment; to plan, organize and prioritize work; be able to multi-task; complete assignments in a timely fashion, and work under pressure; candidate must be computer literate and proficient in standard word processing and database software including Microsoft Word, Excel, Outlook and PowerPoint; possess an understanding of standard office procedures; must be proficient in the use of technology and able to use technology to track program data and make recommendations; demonstrate the ability to work effectively under supervision; and must have familiarity with campus student information systems such as GET/PeopleSoft, Learning Management Systems such as Canvas, website development and maintenance, and online tutoring platforms. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Previous experience working in the CSU system; demonstrated successful experience in promoting or supporting student retention and success; knowledge of Cal CSU policies, priorities, and procedures. Closing Date : Review of applications will begin on July 11, 2023 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: May 02 2023 Pacific Daylight Time Applications close: Closing Date/Time:
California State University (CSU) Bakersfield
9001 Stockdale Highway, Bakersfield, CA 93311, USA
CLASSIFICATION TITLE: Administrative Support Assistant I UNION CODE: R07 FT/PT: Full-time PAY PLAN: 12-month WORKPLACE TYPE: On-site (work in-person at business location) ANTICIPATED HIRING RANGE: $3,505 - $3,700 However, offer amount will be commensurate with candidate’s experience, education, skills, and training. CSU CLASSIFICATION SALARY RANGE: $3,338 - $4,097 PAY BASIS: Monthly BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 14 paid holidays per year and more! See our benefits website for additional information. CANDIDATES ELIGIBLE TO APPLY: Open to all qualified applicants. POSITION PURPOSE: Under the direct supervision from the Dean, School of Natural Sciences, Mathematics & Engineering and with daily direction from the Nursing Department Chair, the Administrative Support Assistant (ASA) will serve as the front office receptionist and provide up to moderate complexity administrative and general clerical support to the Department of Nursing, assistance to the Chair, and work collaboratively with the Natural Sciences, Mathematics, and Engineering Dean's Office. DUTIES & RESPONSIBILITIES: Comprehensive Records System Maintenance Maintain comprehensive records system for program accreditation and general office activities. Compile and organize agenda binders. Enter and maintain data in the clinical contract database and filing system. Update and distribute the clinical site rotation schedule. Input and maintain student records in the database. Assist with the Clinical Placement system. General Office Activities Schedule appointments, conference rooms, meetings and special events. Process mail, answer phones and emails. Maintain student, staff and faculty files and documents. Take department meeting minutes. Maintain web pages. Department Supply Maintenance Maintain supplies needed to ensure department is fully operational. Purchase office supplies. Obtain quotes and complete requisitions for equipment. Budget Support Assistance Assist with basic processing, reconciling, and preparing reports of operating expenses. Assist with completing travel authorizations and travel claim. Assist with processing expenditures. Assist with determining appropriate funding sources. REQUIRED QUALIFICATIONS: EDUCATION & EXPERIENCE - High school diploma or GED and one (1) year of recent (within five years) experience in an office environment. SKILLS, KNOWLEDGE & ABILITIES (SKA’s) - Regular and reliable attendance is required. Ability to perform clerical assignments up to moderate complexity, with relatively short work cycles. Ability to complete assignments with limited use of discretion, judgment, and innovation. Ability to understand standard office procedures. Ability to operate standard office equipment. Ability to perform basic mathematical calculations. Ability to identify and solve standard problems and refer more complex problems to appropriate staff. Ability to respond to routine inquiries. Demonstrated customer service experience requiring a level of diplomacy and professionalism. Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Fundamental communication skills; ability to effectively communicate standard information in a clear and understandable manner. Thorough knowledge of English grammar, spelling, and punctuation. Ability to interpret, communicate and apply standard policies and procedures. Ability to maintain a high degree of confidentiality. Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Basic computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email. Basic knowledge of or ability to quickly learn University infrastructure. PREFERRED QUALIFICATIONS: Experience in higher education, specifically within a Nursing Department or other accredited program. Extensive experience with Outlook, PeopleSoft, and Microsoft Office. Demonstrated skills in an institutional/educational environment possessing a customer-oriented and service-centered attitude. PHYSICAL DEMANDS: SEDENTARY WORK - involves mainly sitting; minimal walking and standing; lifting light weight objects limited to 15 pounds. SPECIAL CONDITIONS: SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position . CALIFORNIA STATE UNIVERSITY EMPLOYEES UNION: It shall be the policy of the CSU in filling vacant CSUEU bargaining Units 2, 5, 7 & 9 positions to fill such vacancies from among qualified individuals currently employed on-campus except when it is determined that it is necessary to appoint outside applicants to meet campus workforce diversity goals or to provide specialized skills and abilities that are not available from current employees. BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community. MANDATED REPORTER: Not Mandated GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work. EEO STATEMENT: California State University, Bakersfield is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status. Advertised: Apr 16 2024 Pacific Daylight Time Applications close: Apr 30 2024 Pacific Daylight Time Closing Date/Time:
Apr 17, 2024
CLASSIFICATION TITLE: Administrative Support Assistant I UNION CODE: R07 FT/PT: Full-time PAY PLAN: 12-month WORKPLACE TYPE: On-site (work in-person at business location) ANTICIPATED HIRING RANGE: $3,505 - $3,700 However, offer amount will be commensurate with candidate’s experience, education, skills, and training. CSU CLASSIFICATION SALARY RANGE: $3,338 - $4,097 PAY BASIS: Monthly BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 14 paid holidays per year and more! See our benefits website for additional information. CANDIDATES ELIGIBLE TO APPLY: Open to all qualified applicants. POSITION PURPOSE: Under the direct supervision from the Dean, School of Natural Sciences, Mathematics & Engineering and with daily direction from the Nursing Department Chair, the Administrative Support Assistant (ASA) will serve as the front office receptionist and provide up to moderate complexity administrative and general clerical support to the Department of Nursing, assistance to the Chair, and work collaboratively with the Natural Sciences, Mathematics, and Engineering Dean's Office. DUTIES & RESPONSIBILITIES: Comprehensive Records System Maintenance Maintain comprehensive records system for program accreditation and general office activities. Compile and organize agenda binders. Enter and maintain data in the clinical contract database and filing system. Update and distribute the clinical site rotation schedule. Input and maintain student records in the database. Assist with the Clinical Placement system. General Office Activities Schedule appointments, conference rooms, meetings and special events. Process mail, answer phones and emails. Maintain student, staff and faculty files and documents. Take department meeting minutes. Maintain web pages. Department Supply Maintenance Maintain supplies needed to ensure department is fully operational. Purchase office supplies. Obtain quotes and complete requisitions for equipment. Budget Support Assistance Assist with basic processing, reconciling, and preparing reports of operating expenses. Assist with completing travel authorizations and travel claim. Assist with processing expenditures. Assist with determining appropriate funding sources. REQUIRED QUALIFICATIONS: EDUCATION & EXPERIENCE - High school diploma or GED and one (1) year of recent (within five years) experience in an office environment. SKILLS, KNOWLEDGE & ABILITIES (SKA’s) - Regular and reliable attendance is required. Ability to perform clerical assignments up to moderate complexity, with relatively short work cycles. Ability to complete assignments with limited use of discretion, judgment, and innovation. Ability to understand standard office procedures. Ability to operate standard office equipment. Ability to perform basic mathematical calculations. Ability to identify and solve standard problems and refer more complex problems to appropriate staff. Ability to respond to routine inquiries. Demonstrated customer service experience requiring a level of diplomacy and professionalism. Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Fundamental communication skills; ability to effectively communicate standard information in a clear and understandable manner. Thorough knowledge of English grammar, spelling, and punctuation. Ability to interpret, communicate and apply standard policies and procedures. Ability to maintain a high degree of confidentiality. Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Basic computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email. Basic knowledge of or ability to quickly learn University infrastructure. PREFERRED QUALIFICATIONS: Experience in higher education, specifically within a Nursing Department or other accredited program. Extensive experience with Outlook, PeopleSoft, and Microsoft Office. Demonstrated skills in an institutional/educational environment possessing a customer-oriented and service-centered attitude. PHYSICAL DEMANDS: SEDENTARY WORK - involves mainly sitting; minimal walking and standing; lifting light weight objects limited to 15 pounds. SPECIAL CONDITIONS: SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position . CALIFORNIA STATE UNIVERSITY EMPLOYEES UNION: It shall be the policy of the CSU in filling vacant CSUEU bargaining Units 2, 5, 7 & 9 positions to fill such vacancies from among qualified individuals currently employed on-campus except when it is determined that it is necessary to appoint outside applicants to meet campus workforce diversity goals or to provide specialized skills and abilities that are not available from current employees. BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community. MANDATED REPORTER: Not Mandated GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work. EEO STATEMENT: California State University, Bakersfield is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status. Advertised: Apr 16 2024 Pacific Daylight Time Applications close: Apr 30 2024 Pacific Daylight Time Closing Date/Time:
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Working Title: Administrative Support Assistant II Classification Title: ASA II Posting Details Priority Application Deadline: Tuesday, April 2nd @ 11:55pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary The Administrative Support Assistant is the first point of contact, providing receptionist assistance for students and faculty for the English Department and Writing Programs Offices. The ASA provides clerical support to the staff, chair and faculty, and coordinates small and large department projects. The incumbent also assists with department record keeping. FLSA : Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range : $3,505 per month - $3,622 per month CSU Classification Salary Range : $3,505 per month - $5,159 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 2 Recruitment Type : Regular (Probationary) Time Base : Full-Time Work Hours : Monday - Friday 8:00 AM - 5:00 PM Department Information We are a dynamic and inclusive English Department dedicated to fostering a love for language, literature, and critical thinking. Our team of dedicated educators and scholars create a vibrant learning environment where students are encouraged to explore diverse literary worlds, express themselves creatively, and develop essential communication skills. Our mission is to provide students with a comprehensive and interdisciplinary education in English language, literature, and communication. We strive to cultivate critical thinking, effective communication skills, cultural awareness, and a lifelong love for learning among our students. Through our rigorous academic programs and engaging teaching methods, we aim to prepare individuals who can excel in diverse careers and contribute meaningfully to society. https://www.csus.edu/college/arts-letters/english/ Minimum Qualifications Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; and ability to learn office technology systems; an ability to perform basic mathematic calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment. Required Qualifications Demonstrated ability to maintain a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Demonstrated commitment to building and maintaining a respectful and professional work environment. Experience providing high level of customer service. Strong interpersonal skills with the ability to work effectively with others from diverse backgrounds. Excellent verbal and written communication skills with the ability to provide information clearly and concisely. Strong organizational and prioritization skills with the ability to complete projects and meet deadlines while also managing frequent interruptions. Experience using and troubleshooting standard office support technology systems and software packages i.e. computer, Microsoft Office Suite (Word, Excel, Outlook). Ability to perform clerical tasks of a routine nature. Ability to work in a team and collaborative environment. Ability to maintain confidential information and data. Preferred Qualifications Experience with Sacramento State computer software systems (e.g. CMS, Cognos/Data Warehouse, SacSend, OnBase, Adobe Sign). Ability to interpret and comply with institutional policies and practices. Documents Needed to Apply Resume and cover letter. Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Mar 19 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 20, 2024
Working Title: Administrative Support Assistant II Classification Title: ASA II Posting Details Priority Application Deadline: Tuesday, April 2nd @ 11:55pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary The Administrative Support Assistant is the first point of contact, providing receptionist assistance for students and faculty for the English Department and Writing Programs Offices. The ASA provides clerical support to the staff, chair and faculty, and coordinates small and large department projects. The incumbent also assists with department record keeping. FLSA : Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range : $3,505 per month - $3,622 per month CSU Classification Salary Range : $3,505 per month - $5,159 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 2 Recruitment Type : Regular (Probationary) Time Base : Full-Time Work Hours : Monday - Friday 8:00 AM - 5:00 PM Department Information We are a dynamic and inclusive English Department dedicated to fostering a love for language, literature, and critical thinking. Our team of dedicated educators and scholars create a vibrant learning environment where students are encouraged to explore diverse literary worlds, express themselves creatively, and develop essential communication skills. Our mission is to provide students with a comprehensive and interdisciplinary education in English language, literature, and communication. We strive to cultivate critical thinking, effective communication skills, cultural awareness, and a lifelong love for learning among our students. Through our rigorous academic programs and engaging teaching methods, we aim to prepare individuals who can excel in diverse careers and contribute meaningfully to society. https://www.csus.edu/college/arts-letters/english/ Minimum Qualifications Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; and ability to learn office technology systems; an ability to perform basic mathematic calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment. Required Qualifications Demonstrated ability to maintain a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Demonstrated commitment to building and maintaining a respectful and professional work environment. Experience providing high level of customer service. Strong interpersonal skills with the ability to work effectively with others from diverse backgrounds. Excellent verbal and written communication skills with the ability to provide information clearly and concisely. Strong organizational and prioritization skills with the ability to complete projects and meet deadlines while also managing frequent interruptions. Experience using and troubleshooting standard office support technology systems and software packages i.e. computer, Microsoft Office Suite (Word, Excel, Outlook). Ability to perform clerical tasks of a routine nature. Ability to work in a team and collaborative environment. Ability to maintain confidential information and data. Preferred Qualifications Experience with Sacramento State computer software systems (e.g. CMS, Cognos/Data Warehouse, SacSend, OnBase, Adobe Sign). Ability to interpret and comply with institutional policies and practices. Documents Needed to Apply Resume and cover letter. Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Mar 19 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) Dominguez Hills
1000 East Victoria Street, Carson, CA 90747, USA
Working Title: Administrative Support Coordinator Department Name: School of Public Health and Health Sciences Division: Academic Affairs This is an 'On-Campus Only' Recruitment. Qualified applicants must be current employees of CSUDH. ** Successful candidates in these temporary appointments may be appointed from a few days up to one year depending on the assignment. Temporary appointments must end on or before the end of the fiscal year, with the possibility of renewal if funds and/or program needs exist. Classification Title: Administrative Support Coordinator I Classification Salary Range: $3,680 - $5,783 per month The final salary is dependent upon qualifications and experience. About the Department/Position: Under the general supervision of the Associate Dean and in collaboration with the School of Public Health and Health Sciences Chair the incumbent independently performs a wide variety of moderate to complex administrative tasks involving the use of judgment and discretion. The incumbent serves as the Coordinator to the chair, faculty, and students of the program, activities, and events of the departments. The primary duties and responsibilities include coordinating the activities of and providing administrative and clerical support to the departments. Overview of Duties and Responsibilities: First point of contact for students and faculty: e.g., responding to student inquiries, request for services, and complaints via phone, email or in person, follow through on the resolution of the problem, and directing them as appropriate for further assistance Coordinate program/department-related meetings by scheduling, reviewing agenda, and following-up on action items that arise from the meetings Compose & prepare memos, letters, notices, directives and bulletins as requested Maintain office supplies inventory, get pricing on new material and coordinate with the Dean's Office for ordering supplies Assist faculty with administrative functions Minimum Qualifications: A high school program, technical/vocational program, or their equivalents combined with several years of related office work experience, typically three years. Knowledge, Skills, and Abilities: Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Ability to effectively handle a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. Preferred Qualifications: Ability to communicate with a diverse student population. To view the full position description, click “ Position Description ” above. General Information: Satisfactory completion of a background check (including a criminal records check) is required for employment. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position. In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. The CSU system offers a competitive total compensation benefits package for employees and qualifying dependents, including medical, dental, vision, retirement, and tuition assistance. It is our goal to compensate employees equitably and fairly. You can access a full description of our benefits here . Closing Statement California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce. Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771. California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Employees at California State University, Dominguez Hills shall abide by the Nondiscrimination Statement . Advertised: Apr 11 2024 Pacific Daylight Time Applications close: Apr 25 2024 Pacific Daylight Time Closing Date/Time:
Apr 12, 2024
Working Title: Administrative Support Coordinator Department Name: School of Public Health and Health Sciences Division: Academic Affairs This is an 'On-Campus Only' Recruitment. Qualified applicants must be current employees of CSUDH. ** Successful candidates in these temporary appointments may be appointed from a few days up to one year depending on the assignment. Temporary appointments must end on or before the end of the fiscal year, with the possibility of renewal if funds and/or program needs exist. Classification Title: Administrative Support Coordinator I Classification Salary Range: $3,680 - $5,783 per month The final salary is dependent upon qualifications and experience. About the Department/Position: Under the general supervision of the Associate Dean and in collaboration with the School of Public Health and Health Sciences Chair the incumbent independently performs a wide variety of moderate to complex administrative tasks involving the use of judgment and discretion. The incumbent serves as the Coordinator to the chair, faculty, and students of the program, activities, and events of the departments. The primary duties and responsibilities include coordinating the activities of and providing administrative and clerical support to the departments. Overview of Duties and Responsibilities: First point of contact for students and faculty: e.g., responding to student inquiries, request for services, and complaints via phone, email or in person, follow through on the resolution of the problem, and directing them as appropriate for further assistance Coordinate program/department-related meetings by scheduling, reviewing agenda, and following-up on action items that arise from the meetings Compose & prepare memos, letters, notices, directives and bulletins as requested Maintain office supplies inventory, get pricing on new material and coordinate with the Dean's Office for ordering supplies Assist faculty with administrative functions Minimum Qualifications: A high school program, technical/vocational program, or their equivalents combined with several years of related office work experience, typically three years. Knowledge, Skills, and Abilities: Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Ability to effectively handle a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. Preferred Qualifications: Ability to communicate with a diverse student population. To view the full position description, click “ Position Description ” above. General Information: Satisfactory completion of a background check (including a criminal records check) is required for employment. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position. In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. The CSU system offers a competitive total compensation benefits package for employees and qualifying dependents, including medical, dental, vision, retirement, and tuition assistance. It is our goal to compensate employees equitably and fairly. You can access a full description of our benefits here . Closing Statement California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce. Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771. California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Employees at California State University, Dominguez Hills shall abide by the Nondiscrimination Statement . Advertised: Apr 11 2024 Pacific Daylight Time Applications close: Apr 25 2024 Pacific Daylight Time Closing Date/Time: