Grant Compliance Auditor/Senior/Principal - Auditor-Controller's Office

The Napa Valley

The Napa Valley, internationally known for its fine wines, exciting restaurants and world-class resorts, is home to 140,000 residents who share a strong sense of community and a legacy of preserving and protecting our rich agricultural heritage.

Located in the heart of California's preeminent wine region, the Napa Valley is also part of the dynamic San Francisco Bay Metropolitan Area. With its sunny Mediterranean climate and proximity to the mountains and ocean, the Valley offers residents easy access to virtually unlimited shopping, dining, cultural and recreational opportunities.

The Napa Valley's strategic location, natural and cultural resources, history of responsible land use planning and attractive quality of life provide the ideal mix of small town living and big city amenities.

Napa County as an Employer

The County of Napa is a highly respected employer within the local community as well as throughout the region. We offer rewarding and challenging work, flexible hours, competitive salaries, a comprehensive benefits package and tremendous opportunities for career growth. At the County of Napa we truly value our employees and are committed to diversity in our family-oriented environment. This is why we are the Employer of Choice for more than 1,400 employees.

As an organization, the County is dedicated to improving the lives of our citizens and reflecting the best of the community's values: Respect, Accountability, Dedication, Integrity and Innovation.

The Position

This recruitment is being conducted to fill one full-time vacancy in the Auditor-Controller's Office. The list established by this recruitment may be used to fill future full-time, part-time, limited term, and extra help vacancies for up to one year.

An incumbent in this class series is expected to be qualified in accounting and/or auditing procedures. Incumbents prepare, monitor, and audit federal and state grant financial activities to ensure compliance with applicable rules, regulations, and accounting procedures as part of its overall grant management for operational departments and external agencies.

The Grant Compliance Auditor classification series is flexibly staffed, with the Principal Grant Compliance Auditor being the highest level in the series. The department may choose to fill this vacancy at any level within the series, based upon the qualifications of the applicant pool.

SALARY:

Grant Compliance Auditor
$ 42. 15 - $ 50.21 Hourly
$3,372.00 - $4,016.80 Biweekly
$7,306 - $8,703.06 Monthly
$87,672.00 - $ 104,436.80 Annually

This is the entry-level classification in the professional Grant Compliance Auditor series assigned to the grant compliance team in the Auditor-Controller's Office. This class is distinguished from the Senior Grant Compliance Auditor by the greater application of knowledge and increased level of independence required by the latter. Supervision is provided by management staff. No supervision is exercised over others.

Senior Grant Compliance Auditor
$ 46. 05 - $ 54.93 Hourly
$3,684.00 - $ 4,394.40 Biweekly
$7,982.00 - $9,521.20 Monthly
$95,784.00 - $ 114,254.40 Annually

This is the journey level classification in the professional Grant Compliance Auditor series assigned to the grant compliance team in the Auditor-Controller's Office. This classification operates with a high degree of independence and assists the Principal Grant Compliance Auditor as part of the grant compliance team in the Auditor-Controller's office. This class is distinguished from the Grant Compliance Auditor in that there is a greater application of knowledge and increased level of independence required for this level. It is further distinguished from the Principal Grant Compliance Auditor in that the latter is considered the advanced working level in the series and the lead for the grant compliance team. General supervision is provided by higher level management staff. May serve as a functional lead. No supervision is exercised over others.

Principal Grant Compliance Auditor
$ 51. 54 - $ 61. 66 Hourly
$ 4,123.20 0 - $ 4,932.80 Biweekly
$8,933.60 - $10, 687.73 Monthly
$107,203.20 - $ 128,252.80 Annually

This is the advanced working level classification in the professional Grant Compliance Auditor series assigned to the grant compliance team in the Auditor-Controller's Office. This classification operates with a high degree of independence and latitude and provides functional direction on the activities of the grant compliance team in the Auditor-Controller's office. This class is distinguished from the Senior Grant Compliance Auditor classification in that the Principal Grant Compliance Auditor serves in a lead capacity over the grant compliance team in addition to performing complex grant compliance auditor duties. General direction is provided by the Auditor-Controller or designee. Responsibilities include informal direction over assigned staff in the grant compliance team.

The Recruitment Process

1. Applications will be accepted on-line until the current vacancy is filled, with the first review the week of February 13, 2023.

2. Applications will be screened for minimum qualifications and supplemental responses scored by subject matter experts the week of February 13, 2023. The most qualified applicants from the scoring of the supplemental questions will be invited for an Oral Panel Interview.

3. Oral panel interviews will be held on a flow basis, starting the week of February 27, 2023. Only the most qualified candidates from the interview process will be placed on the eligibility list and may be considered to fill positions for up to one year.

Human Resources reserves the right to make changes, additions or deletions to the examination dates/processes.

Example of Duties

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

Grant Compliance Auditor
Assist operating departments in preparing grant applications, submitting reports, maintaining records and responding to any audit or information requests from granting agencies; assist Special Districts for which the Auditor-Controller Department provides accounting services, in preparing grant applications, submitting reports, maintaining records and responding to any audit or information requests from granting agencies; review grants' requirements, paying special attention to those areas where the grantor's administrative procedures are different than the County's; assist in establishing accounting processes for grants; set up proper reporting requirements as defined by the grant; reconcile financial transactions for grants to ensure they are recorded accurately, including annual receivables and payables at the end of each fiscal year; assist departments with close out of grants and establish after-grant document processes; follow up with departments to ensure all post-grant reports are submitted on time and accurately; review reporting and claiming of expenditures for adherence to State and Federal guidelines; participate in monthly or quarterly meetings with departments to review progress of grants; participate in on-site management reviews by the grantor agency during the grant term; review advances and disbursements no less than annually to determine interest earned and required to be remitted back to granting agency; record and track capital assets purchased through grant funds as required by the grant agreement; assist with the development and maintenance of the County's financial software system for grant tracking; review and maintain grant management policies and procedures; recommend improvements for implementation of best practices in grant monitoring; assist with the quarterly reporting to the Auditor-Controller outlining all grant activity such as applications, awards, closeouts and audit findings; assist with presentations to the County Board of Supervisors on county-wide grant audits and reports as requested by the Auditor-Controller; conduct special studies as requested; perform related duties as required.

Senior Grant Compliance Auditor
Provide technical assistance and support to operating departments in preparing grant applications, submitting reports, maintaining records and responding to any audit or information requests from granting agencies; provide technical assistance and support to Special Districts for which the Auditor-Controller Department provides accounting services, in preparing grant applications, submitting reports, maintaining records and responding to any audit or information requests from granting agencies; ensure compliance with grant requirements, paying special attention to those areas where the grantor's administrative procedures are different than the County's; assist to ensure accounting process for each grant is established and set up accurately for proper reporting requirements as defined by the grant; reconcile all financial transactions for each grant to ensure they are recorded accurately, including annual receivables and payables at the end of each fiscal year; participate in Internal Audit meetings and assist Internal Auditors as requested by the Internal Audit Manager or Auditor-Controller; assist departments with close out of grants and establish after-grant document processes; follow up with departments to ensure all post-grant reports are submitted on time and accurately; ensure all reporting and claiming of expenditures follow all State and Federal guidelines; assist with the coordination of monthly or quarterly meetings with departments to review progress of each grant; assist with the coordination of on-site management reviews by the grantor agency during the grant term; assist with the development and maintenance of the County's financial software system for grant tracking, ensuring the software is up to date, including testing upgrades and provide training as necessary; review advances and disbursements no less than annually to determine interest earned and required to be remitted back to granting agency; ensure proper recording and tracking of capital assets purchased through grant funds as required by the grant agreement; assist with the development and maintenance of a County-wide master file of all grant award documents; assist with the development, recommendation and maintenance of grant management policies and procedures; recommend improvements to the Principal for implementation of best practices in grant monitoring; assist with the coordination of grant compliance teams with operating departments; assist with establishing meeting schedules and expectations of each member of the team; assist with the quarterly reporting to the Auditor-Controller outlining all grant activity such as applications, awards, closeouts and audit findings; assist with presentations to the County Board of Supervisors on county-wide grant audits and reports as requested by the Auditor-Controller; serve as a functional lead and assist in the training of entry level staff as assigned; conduct special studies and perform related duties as requested.

As assigned and overseen by the Principal Grant Compliance Auditor, may perform:

Review of all reports, requests for reimbursements and similar documents prepared by departments and Special Districts before submittal to the granting agency. For Special Districts, these items may be prepared internally by grant compliance auditor team; monitoring of grant expenditures and receipt of revenues to ensure compliance with grant agreement; preparation of the annual Schedule of Expenditures of Federal Awards for Single Audit; supporting duties to State, Federal and Independent Auditor for grant compliance audits; perform related duties as required.

Principal Grant Compliance Auditor
Lead and oversee the work of the grant compliance team; coordinate grant compliance team with operating departments and establish meeting schedules and expectations of each member of the team; develop, recommend and maintain grant management policies and procedures with approval from Auditor-Controller; provide technical assistance and support to operating departments in preparing grant applications, submitting reports, maintaining records and responding to any audit or information requests from granting agencies; provide technical assistance and support to Special Districts for which the Auditor-Controller provides accounting services, in preparing grant applications, submitting reports, maintaining records and responding to any audit or information requests from granting agencies; ensure an accounting process for each grant is established and set up accurately for proper reporting requirements as defined by the grant; reconcile all financial transactions for each grant to ensure they are recorded accurately, including annual receivables and payables at the end of each fiscal year; monitor grant activity against the submitted budget within the award, provide assistance to operating departments if awards require an adjustment or modification; review all reports, requests for reimbursements and similar documents prepared by departments and Special Districts before submittal to the granting agency. For Special Districts, these items may be prepared internally by the grant compliance auditor team; monitor grant expenditures and receipt of revenues to ensure compliance with grant agreement; prepare the annual Schedule of Expenditures of Federal Awards for Single Audit; provide support to State, Federal and Independent Auditor for grant compliance audits; ensure all reporting and claiming of expenditures follow all State and Federal guidelines; ensure proper recording and tracking of capital assets purchased through grant funds as required by the grant agreement; coordinate monthly or quarterly meetings with departments to review progress of each grant; coordinate on-site management reviews by the grantor agency during the grant term; provide support, as primary contact, to any State, Federal and Independent Auditor for grant compliance audits; develop and maintain County-wide master file of all grant award documents; assist departments with close out of grants and establish after-grant document processes; follow up with departments to ensure all post-grant reports are submitted on time and accurately; review advances and disbursements no less than annually to determine interest earned and required to be remitted back to granting agency; develop and maintain the County's financial software system for grant tracking, ensuring the software is up to date, including testing upgrades and providing training as necessary; recommend improvements to the Auditor-Controller for implementation of best practices in grant monitoring; ensure compliance with grant requirements, paying special attention to those areas where the grantor's administrative procedures are different than the County's; provide a quarterly report to the Auditor-Controller outlining all grant activity such as applications, awards, closeouts and audit findings; present to the County Board of Supervisors on county-wide grant audits and reports as requested by the Auditor-Controller; participate in Internal Audit meetings and assist Internal Auditors as requested by the Internal Audit Manager or Auditor-Controller; perform related duties as required.

TYPICAL QUALIFICATIONS

Grant Compliance Auditor
KNOWLEDGE OF:

Working knowledge of accounting and auditing theory, principles, and practices, and their application to accounting, auditing and fiscal transactions.

Working knowledge of the laws, ordinances, and regulations governing the operation of a local governmental agency, a special district, and other government agencies.

Government Accounting Standards Board and Financial Accounting Standards Board accounting principles.

Automated financial systems, and electronic data processing procedures, methods and equipment, including proficiency in Microsoft Excel and Word.

ABILITY TO:

Perform professional accounting and auditing work, and make appropriate and effective recommendations.

Analyze and evaluate accounting and auditing problems, and develop appropriate data in the preparation of reports and statements.

Apply legal and procedural regulations pertinent to governmental accounting and fiscal operations.

Research and problem solve both independently and within a team.

Communicate financial issues effectively verbally and in written form to County employees, Federal and State auditors, and granting agencies.

Understand and follow oral and written instructions.

Prepare and present clear, concise and complete reports.

Perform detailed work accurately and efficiently.

Operate modern technology and accounting systems and office equipment.

Establish and maintain effective working relationships with others.

Senior Grant Compliance Auditor
KNOWLEDGE OF:

Accounting and auditing theory, principles, and practices, and their application to a wide variety of accounting, auditing and fiscal transactions.

Government Accounting Standards Board and Financial Accounting Standards Board accounting principles.

Laws, ordinances, and regulations pertaining to the fiscal operation of County departments, special districts, and other government agencies.

Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards.

Automated financial systems, and electronic data processing procedures, methods and equipment, including high proficiency in Microsoft Excel and Word.

ABILITY TO:

Perform complex professional accounting and auditing work, and make appropriate and effective recommendations.

Perform complex analysis and computations of financial data and develop logical conclusions.

Interpret and apply legal and procedural regulations pertinent to governmental accounting and fiscal operations.

Research and problem solve both independently and within a team.

Collaborate with a team of other professionals in a positive manner to efficiently perform tasks with accurate and timely results.

Communicate complex financial issues effectively, both verbally and in writing, to County employees, Federal and State auditors, and granting agencies.

Understand and follow oral and written instructions.

Prepare and present clear, concise and complete reports.

Perform detailed work accurately and efficiently.

Operate modern technology, accounting systems and office equipment.

Establish and maintain effective working relationships with others.

Principal Grant Compliance Auditor
KNOWLEDGE OF:

Accounting and auditing theory, principles, and practices, and their application to a wide variety of accounting, auditing and fiscal transactions.

Government Accounting Standards Board and Financial Accounting Standards Board accounting principles.

Laws, ordinances, and regulations pertaining to the fiscal operation of County departments, special districts, and other government agencies.

Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards.

Automated financial systems, and electronic data processing procedures, methods and equipment, including high proficiency in Microsoft Excel and Word.

ABILITY TO:

Perform complex professional accounting and auditing work, and make appropriate and effective recommendations.

Perform complex analysis and computations of financial data and develop logical conclusions.

Interpret and apply legal and procedural regulations pertinent to governmental accounting and fiscal operations.

Research and problem solve both independently and within a team.

Lead a team of other professionals in a positive and collaborative manner to efficiently perform tasks with accurate and timely results.

Communicate complex financial issues effectively, both verbally and in writing to County employees, Federal and State auditors, and granting agencies.

Understand and follow oral and written instructions.

Prepare and present clear, concise and complete reports.

Perform detailed work accurately and efficiently.

Operate modern technology, accounting systems and office equipment.

Establish and maintain effective working relationships with others.

Experience and Education
Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the knowledge, skills, and abilities would be:

Grant Compliance Auditor
Experience:
Two years of professional level accounting and/or auditing experience. Government or not-for-profit experience preferred.

Education:
A Bachelor's degree from an accredited college or university with major course work in accounting or a closely related field (must have completed at least 15 units of college level accounting courses).

Continuing Education:
Persons in this class are required by the United States General Accounting Office to complete 80 hours of relevant continuing education, including 24 hours in governmental accounting, every two years.

License or Certificate:
Possession of a Certified Public Accountant Certificate shall be considered equivalent to the above education, and can substitute for two years of the experience listed above on a year-for-year basis.

A position assigned to this class may require possession of a valid California Driver's License.

Senior Grant Compliance Auditor
Experience:
Three years of professional experience performing high level accounting, auditing or State and Federal grant management, including at least 40 hours of continuing education related to current accounting regulations within the past two years. Government or not-for-profit experience preferred.

Education:
A Bachelor's degree from an accredited college or university with major course work in accounting or a closely related field (must have completed at least 15 units of college level accounting courses).

Evidence of current continuing education: 80 hours of relevant continuing professional education units (CPE) within the last 24 months.

Continuing Education:
Persons in this class are required by the United States General Accounting Office to complete 80 hours of relevant continuing education, including 24 hours in governmental accounting, every two years.

License or Certificate:

Possession of a Certified Public Accountant certificate shall be considered equivalent to the above education, and can substitute for two years of the experience listed above on a year-for-year basis.

A position assigned to this class may require possession of a valid California Driver's License.

Principal Grant Compliance Auditor
Experience:
Five years accounting and/or auditing experience performing as a team project lead over two or more subordinates. Current knowledge and experience in State and Federal Grant regulations required. Government or not-for-profit experience preferred.

Education:
A Bachelor's degree from an accredited college or university with major course work in accounting or a closely related field (must have completed at least 15 units of college level accounting courses).

Evidence of current continuing education: 80 hours of relevant continuing professional education units (CPE) within the last 24 months.

Continuing Education:
Persons in this class are required by the United States General Accounting Office to complete 80 hours of relevant continuing education, including 24 hours in governmental accounting, every two years.

License or Certificate:

Must possess an active Certified Public Accountant certificate at time of hire, or obtain a CPA certificate within two years of hire.

A position assigned to this class may require possession of a valid California Driver's License.

ADA Accommodation
Applicants requiring accommodation during the application and/or selection process pursuant to the Americans with Disabilities (ADA) Act should contact County of Napa Human Resources at (707) 253-4303.

PUBLIC SERVICES EMPLOYEES BENEFITS INFORMATION

SALARY -
Salaries are based on a five-step range. Appointments are usually made at the beginning step with advances occurring at six months and the completion of each year thereafter. Salary rates are reviewed annually.

ADDITIONAL BENEFITS INFO -
Click here for additional benefits information forPublic ServicesEmployees:
https://www.countyofnapa.org/DocumentCenter/View/25886/Benefits-Summary---Public-Service-Employee-PSE

THESE BENEFITS DO NOT APPLY TO EXTRA HELP POSITIONS

EMPLOYMENT INFORMATION

PHYSICAL STANDARDS -
Certain designated County positions require a candidate to pass a physical examination prior to appointment. Offers of employment are conditional upon successful completion of this examination.

FINGERPRINTING -
All employees hired into allocated positions or extra help positions will be fingerprinted.

SELECTION PROCESS -

FOR POSITIONS IN THE DEPARTMENT OF CORRECTIONS AND THE PROBATION DEPARTMENT - The selection process will include an oral board interview, psychological assessment, background investigation, and a pre-employment physical exam.

Closing Date/Time: Continuous

Continuous

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