Associate University Planner (525471)

  • California State University (CSU) Chancellor's Office
  • Long Beach, California
  • Mar 18, 2023
Full Time Planning and Development

Job Description


Chancellor's Office Statement

Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Associate University Planner. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year.


The salary range for this classification is $3,750 to $11,146 per month.

The anticipated salary hiring range is up to $6,250 per month, commensurate with qualifications and experience.


Administrator I

Position Information

The California State University, Office of the Chancellor, is seeking an Associate University Planner to provide support with the day-to-day tasks related to the implementation of the CSU capital program. In addition to acting in a support role to the Principal Planner and University Planners, the Associate University Planner will have primary responsibility for certain tasks associated with their assigned campus or campuses. The Associate University Planner supports the development of the Five-Year Plan, prepares Board of Trustees agenda items, reviews and prepares projects for presentation at various stages of design including schematic reviews, assists campuses with the development of master plan revisions, reviews budget and program documents for accuracy and completeness, and performs other various tasks related to overseeing their assigned campuses and interfacing with campus staff on all project planning activities.


Under the general direction of the Chief of Planning and Design, the Associate University Planner will:

-Reviews long-range development plans proposed by the campus, including changes in academic and enrollment plans and participates on campus planning committees; reviews all major/minor master plan changes requested by the campus and determines if appropriate environmental quality procedures have been followed. Makes recommendations to the Assistant Vice Chancellor and/or prepares agenda material for Board of Trustees approval as required. Monitors and prepares appropriate reports of minor master plan changes for submission to trustees as required by board policy. Assists the Chief of Planning and Design in developing the systemwide priority list for the annual and five-year capital programs.

-Reviews and recommends for approval projects proposed for the Five-Year Plan by campuses, reviews budgets and schedules for capital outlay projects, and reviews campus five-year Capital Improvement Programs.

-Reviews evaluates and edits Capital Outlay Budget Change Proposals for project justification, scope of project, and building costs to ensure that the programs are consistent with established trustees' policies and the requirements of other control and review agencies. Assists campuses with coordination of grants and other initiatives to improve conservation and sustainability in capital projects. Reviews academic program changes with Educational Programs. Provides support to the campus to justify projects during review by the Legislative Analyst's Office and the Department of Finance.

-Primarily responsible for the review of quarterly project reports using the CSU project management database.

-Supporting the preparation of the CSU Five-Year Capital Outlay program, the incumbent:

-Reviews and confirms campus submittals are complete and conform with the basic requirements.

-Reviews campus deferred maintenance and infrastructure improvement projects.

-Reviews projects and project budgets for the previous five years to ensure they are properly recorded.

-Works with campus master plan maps and corresponding legends are updated and maintained and helps prepare minor master plan revisions.

-Supports the division in the development of standard operating procedures.

-Under the guidance of Principal Planner/University Planner, reviews schematic, preliminary, and working drawings of major capital outlay projects, for scope and budget. Works with campus and CPDC staff to review project financial status, construction progress, and reports on expenditure of project funds. Reviews campus performance on delegated projects and contributes to post project performance reviews.

-Works with campuses to track project expenditures to ensure the timely expenditure of funds.

-Coordinates with other staff to complete private activity, due diligence and various other bond-financing documents as necessary.

-Reviews budgets and schedules for capital outlay projects.

-Coordinates capital outlay planning with CO departments of Financing and Treasury and Information Technology Services; provides support to the campus to justify projects during review by the Legislative Analyst's Office and the Department of Finance.

-Participates in regularly scheduled campus check-ins, both virtual and in person.

-Maintains a regular schedule of campus visits to understand campus needs in support of mutually developed solutions for capital program and master plan development.

-Reviews and recommends for approval space changes proposed by campuses for the Space and Facilities Database to ensure that changes in use of space are consistent with space utilization guidelines and in compliance with the intent of the Academic Master Plan. Performs analyses of campus capacities, space utilization, course section reports, and other prepared documents as required. Prepares Quarterly Reports on project status and maintains the Capital Projects Database for project tracking and reporting.

-Helps campuses identify and report private activity uses in tax-exempt bond funded facilities and to conduct annual updates of the subleased and private use areas in such facilities in order to provide full disclosure for IRS audits and public bond sales.

-Reviews campus performance on delegated projects and contributes to post project performance reviews.

-Participates in systemwide advisory committees and training workshops on the planning, design, construction, and maintenance of CSU capital projects. Participates in the development of process improvements to streamline the capital planning, design and construction document submittal process.

-Helps maintain current program and budget information in the CPDC database and participates in process improvements to streamline the capital planning, design and construction document submittal process. Analyzes capital programs and procedures, performs detailed studies and prepares reports for submission to the Chief of Planning and Design and the Assistant Vice Chancellor.

-Develops and updates the division’s standard operating procedures to reflect policy and procedure used for campus development.

-Prepares, develops and delivers training to campuses to support the Planning and Design Unit and CPDC.

-Other duties as assigned.


This position requires:

-Bachelor's degree in architecture, engineering, urban planning, construction management, public administration, business administration, accounting or related field or equivalent combination of education and experience. Advanced degree preferred.

-One year of professional experience in higher education or planning, demonstrating the ability to interface successfully with constituents, review and analyze documents, and develop and give presentations.

Preferred Qualifications

-Ability to prioritize campus problems as related to long-and short-term needs.

-Ability to analyze and review capital outlay requests as well as plant capacity and utilization.

-Excellent communication skills, verbal and written.

-Excellent skills in developing and maintaining effective and collegial working relationships.

-Current computer knowledge and skills with the Microsoft Office Suite.

-Excellent time-management skills. Ability to manage multiple priorities and meet established deadlines.

-Ability to pay attention to details.

Application Period

Priority consideration will be given to candidates who apply by March 31, 2023. Applications will be accepted until the job posting is removed.

How To Apply

Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application.

Equal Employment Opportunity

The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070.

Title IX

Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at:


This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA).

If hired, you will be required to furnish proof that you are legally authorized to work in the United States.

COVID19 Vaccination Policy

In addition, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.

Mandated Reporter Per CANRA

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Conflict of Interest

The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.


The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position.
Closing Date/Time: Open until filled

Job Address

Long Beach, California 90802 United States View Map