About The University Corporation: The University Corporation is a non-profit auxiliary corporation providing commercial and administrative services to California State University, Northridge. Our mission is to provide services and solutions that address the needs of California State University, Northridge; to support the academic, research, and creative endeavors of its students, faculty, and staff; and to enhance the quality of campus life. https://www.csun.edu/tuc
Duties and Responsibilities: Post-Award Supervisor provides leadership and training of existing staff, new staff, and student assistants. Works closely with the Director on the creation, revision, and implementation of RSP-wide process improvement procedures, and may act as a liaison between pre- and post-award offices for planning, training, evaluation, and monitoring to meet goals and resolve problems. Provides expertise, support, and advice to other Post-Award Analysts, Administrative support staff and works collaboratively with Grants and Contracts Analysts to support research growth and development. Functions and makes decisions independently yet is highly collaborative and able to anticipate problems early and as they arise. Additionally, the Post-Award Supervisor must be able to assist department staff of any post-award administration responsibilities, including providing guidance, information and services to administrators, faculty, and staff engaged in management of extramurally funded research awards. The Post-Award Supervisor is independently responsible for representing the University to sponsors in the management and delivery of materials related to complex contracts and funding awards; coordinating with administration, academic departments, colleges, centers, and RSP pre-award staff; assisting and advising faculty, staff, and administrators in budget and expenditure management; independently interpreting and analyzing sponsor guidelines, completion of required forms, assurances and certifications, collection of necessary or pertinent data, compilation of and review of supporting documentation for consistency, and compliance with sponsor, government, and internal program guidelines and requirements; and monitor and ensure drawdowns and accounts receivables are collected and entered in a timely basis.
(40%) Provide proactive and high-level customer service to Principal Investigators: - Act as the initial escalation point for the Principal Investigator (PI) for all post-award issues.
- Instruct PIs on post-award administration issues and guide them through grant administration processes through the life cycle of their project, from setup to closeout.
- Independently investigate and use best judgment to resolve issues experienced by PIs, acting as a liaison between PI and TUC Payroll, Human Resources and Accounting staff.
- Coordinate with college and departmental staff, DFOs, and pre-award grants coordinators to ensure that departments follow compliance policies for grants management in maintaining and submitting proper documentation to substantiate direct charges to grants.
- Maintain current working knowledge of federal regulations and sponsor policies to assure the responsible administration of sponsored programs.
- Review and interpret contracts and grant awards.
- Facilitate internal quality assurance review and ensure timely submission of accurate expenditure requests and associated documentation in accordance with all applicable policies and procedures.
(25%) Peer and support staff training and development: - Onboard and train new Post-Award Analysts, RSP Administrative Assistants, and student assistants in post-award workflow and operations.
- Provide leadership, training, and technical support for faculty, CSUN staff, and RSP staff; provide ongoing support, mentorship, and retraining to RSP team members as needed.
- Provide expertise on matters relating to research and sponsored programs-based grants, contracts, and subcontracts.
- Prepare content for and lead various campus-wide events, workshops, and meetings.
- Develop and update a procedure manual and shared resource library for research administrators and PIs/PDs.
(20%) Monitor and manage expenses for sponsored projects and programs: - Counsel and make recommendations to PIs and project staff regarding the fiscal management of sponsored projects.
- Forecast possible future financial and administrative problems, develop solutions, and make recommendations to the PI.
- Monitor and review the expenditure, budget adjustment activities, and close outs associated with successful grants management.
- Approve budget adjustments and project related expenditures, with authority to approve expenditures up to $25,000 and to write off expenditures of up to $5,000 each against the Sponsored Programs Reserve in consultation with the Director.
- Work with external funding agencies to develop accurate invoices and follow-up on payments.
- Assure timely and appropriate close-out of grants/contracts through coordination with PIs, departmental administrative personnel, and Accounting.
- Monitor and ensure drawdowns and accounts receivables are collected and entered in a timely manner.
(10%) Lead process improvement efforts and assist in maintaining compliance to avoid risks for TUC and CSUN: - Continuously evaluate, streamline, and document RSP standard operating procedures; recommend and implement updated policies as needed or required by the University and CSU.
- Independently identify and contribute to resolving compliance issues related to award administration.
- Develop and implement process improvement initiatives related to workflow and documentation for the above-noted compliance areas.
- Provide updates, training, and process review of above subjects on a regular basis.
- Regularly review accounts to independently identify, judge, and address areas of potential risk.
- Contribute and assist to audits or agency inquiries regarding grant and contract activity, including annual audits conducted by external auditors.
- Provide expert assistance to the Directors of RSP.
(5%) Other Responsibilities :
- Regularly review literature on research administration and attend special conferences, workshops and trainings to stay abreast of most recent federal, state and other sponsor requirements and management responsibilities.
- Represent CSUN within the sponsored research community and at professional organization meetings, including those held by federal and state funding agencies.
- Perform other duties as assigned.
Qualifications: - Bachelor's degree from an accredited college or university. Master’s degree preferred.
- At least four in research administration, budget management, fund administration, or contract review, with at least a year in post-award administration of grants and contracts in a university setting. One-year supervisory experience preferred.
Knowledge, Specialized Skills, and Abilities: - Broad working knowledge of Office of Management and Budget (OMB) Uniform Guidance (UG) and other federal agency guidelines, including Federal Acquisition Regulation.
- Strong understanding of generally accepted accounting principles, including knowledge of financial record-keeping methods, procedures, and practices. Ability to review financial documents for accuracy, completeness, validity, and adherence to standards.
- Experience with policy and procedure development.
- Ability to maintain a detail-oriented workload.
- Ability to work in a team environment and motivate team members by example.
- Excellent interpersonal skills and ability to effectively communicate at all levels is essential to optimize positive support to faculty while ensuring compliance.
- Service focused, including timely and patient response in project management and action-oriented approach to problem solving.
- Ability to maintain confidentiality, operate with integrity, and encourage trust.
- Familiarity and comfort with Cayuse SP, PeopleSoft, Adobe Sign and Adobe Acrobat Pro; thorough knowledge of Microsoft Office applications, including Word and Excel. Ability to use queries in Peoplesoft with ease. Comfort with navigating and retrieving information from the Internet.
- CRA and/or CFRA Certification preferred.
Pay, Benefits, & Work Schedule: This position is employed through The University Corporation (TUC).
Anticipated hiring range:
$70,000 - $75,000 Annually Full pay range:
$63,276- $114,444 Annually Time Base:
Full-Time Benefits:
Medical, Dental, VisionGeneral Information: THE SELECTED CANDIDATE IS REQUIRED TO PASS A THOROUGH DEPARTMENT BACKGROUND INVESTIGATION AND LIVE SCAN.
How to Apply: Please complete the online application/resume upload submission process in order to be considered for any open position within the university and its auxiliaries. The hiring department will contact the best-qualified candidates and invite them to participate in the interview process.
Application Screening begins Tuesday, March 19th, and will continue until the position is filled.
In order to be considered in the initial review, applications must be submitted prior to the date listed above.
Application submissions received after the application screening date will be reviewed at the discretion of the University.
For more detailed information on the application and hiring process, please view the link below:
http://www-admn.csun.edu/ohrs/employment/
Equal Employment Opportunity The University Corporation is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Applicants who wish to request an accommodation for a disability may contact the Office of Equity and Diversity at (818) 677-2077.
Advertised: Mar 04 2024 Pacific Standard Time
Applications close:
Closing Date/Time:
