Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $5,022.00 per month to $5,700.00 per month.
Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver.
For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package.
This position
may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval.
Classification Administrative Analyst/Specialist, Exempt II
About Cal State East Bay This is a full-time, grant funded, temporary position through December 31, 2024 with the possibility of re-appointment. Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.
About the Position Cal State East Bay has recently been awarded a grant through the California Department of Health Care Access and Information (HCAI) as a part of the Reproductive Health Services Corps (RHSC). The Corps is comprised of six organizations: TEACH, UCSF School of Nursing, Cal State East Bay Department of Nursing, NSRH, ACTIONS, and the Black Midwifery Fellowship. The purpose of the RHSC is to develop and/or update current curricula to provide comprehensive reproductive health care training, from abortion care to scope of practice for various health care professionals throughout the state of California. The primary deliverable is the development and launching of a Continuing Education course on abortion care. As a part of our work on this project, Cal State East Bay’s Broadening Sexual and Reproductive Health in Nursing Education (BSN Ed) Project is working with a team of experts to write a comprehensive list of sexual and reproductive healthcare competencies for the registered nurse that is inclusive of abortion care and teaches registered nurses to the full scope of practice within the state of California. This is a full-time, salaried position that is associated with a 4-year grant that may or may not be renewed at the end of the initial 4-year term.
Responsibilities Grant Administration
Develop and implement processes and practices for accurate and effective management, support and tracking of all aspects of grant programming; both day-to-day and longitudinally. Effectively represent grant activities and the university through interacting, collaborating and liaising with constituencies; both on and off campus. Foresee and respond to complex situations. Program administration duties include, but are not limited to:
- Interface between CSU Nursing Programs and Cal State East Bay University Extension to promote the program.
- Work with an external vendor on the building of clinical simulation videos and integrating them with Cal State East Bay's Canvas platform.
- Serve as a lead liaison to RHSC, Office of Research and Sponsored Programs (ORSP), and any other organizations that require reporting or compliance - ensure compliance with HCAI, campus, and system policies.
- Work to ensure alignment with efforts of all RHSC partners.
- Design, coordinate, and facilitate small and large-scale events for grant-related activities (e.g., conferences and training), including location (in-person or remote), creating/producing meeting materials/supplies (e.g. outreach, agendas, fliers), and if needed, transportation, and catering.
- Provide guidance to and facilitate transactions for investigators for hiring staff and students, paying faculty stipends, arranging for faculty reassigned time or additional compensation, establishing and monitoring sub-contracts, ordering supplies and/or equipment, processing reimbursements related to travel or miscellaneous expenses, and ensure that initial fiscal, human resource and procurement transactions follow Federal, State, CSU, and campus policies, as well as HCAI guidelines and award terms and conditions.
- Maintain proposal and contract documentation as well as funding records, prepare scheduled and special reports, studies and analyses.
- Prepare appropriate reports for HCAI and ensure work within deadline and compliance to all contracts.
- Brief principal investigator on project status weekly.
- Communicate status of project with RHSC team via written reports and attending quarterly partnership meetings (in person and virtual).
- Work closely with the legal team on contracts, licensing agreements, copyright agreements, etc.
- Facilitate student research opportunities either by organizing independent study courses and/or hiring students as assistant researchers.
Budget/Financial Administration
Manage and maintain financial processes and systems to monitor the grant budget. Budget/financial administration duties include, but are not limited to:
- Develop budget projections and narratives.
- Ensure compliance and clear communication with the funding agency and RHSC partners.
- Work closely with ORSP to review and make any necessary budget changes.
- Ensure accurate reconciliation and transparent sharing of financial information with ORSP for efficient operations for all grant funded activities.
- Work effectively with ORSP, RHSC, and funding agencies using appropriate policies and procedures to ensure grant funds are deployed consistently in support of grant goals, student success and with adherence to all University, funding agency, state, and federal guidelines.
- Lead all processes and procedures for timely, clear, effective and accurate budget expenditures.
- Reconcile procurement card on a monthly basis, and initiate, close-out, and renew purchase order requisitions as necessary.
Data Collection, Analysis, and Action
Monitor progress of programming towards the objectives and key performance indicators as established in the grant proposal, including all program participants’ retention and graduation rates:
- Work closely with the PI of the grant and evaluation team at UCSF in program evaluation, specifically ensuring that data collection is aligned across partners and meets requirements of HCAI.
- Implement and develop program data tracking and assessment tools, including reviewing requirements and expectations from grant funders, ensuring completion and submission of necessary data, ensuing and preparation of reports.
- Complete required reporting.
- Ensure adherence to internal policies and regulations.
- Create process guides that outline roles and responsibilities for grant related work, including alignment of data collection methods.
- Ensure student assistants and others (faculty and staff) comply with policies and regulations, including required trainings, such as IRB and Human Subjects.
- Collaborate with the research team to monitor and track data collection from experts evaluating the sexual and reproductive healthcare competencies.
- Update course based on user feedback with respect to formatting, organization, accessibility, and user friendliness.
- Maintain compliance with and modify (as necessary) IRB, keep current on required trainings and assist partner organizations in complying with East Bay requirements.
- Lead the work of student research assistants as needed.
Course Development and Maintenance
- Facilitate organization and format of course content in Canvas in collaboration with the course development team.
- Collaborate closely with simulation partners to ensure program integration into Canvas.
- Collaborate closely with University Extension to modify and update the course as needed.
Other duties as assigned.
Minimum Qualifications - A Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
- General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods.
Preferred Skills and Knowledge - A Master’s degree or higher.
- Minimum of three (3) years related work experience (e.g. business administration, non-profit administration, finance, etc).
- Strong background in data tracking and grant reporting.
- Strong project management skills.
- Experience managing a grant from a CA state funding agency.
- Familiarity with the sexual and reproductive health sector.
- Ability to make administrative/procedural decisions and judgments.
- Organizing and coordinating skills.
- Ability to perform complex tasks and to prioritize multiple projects.
- Records maintenance skills.
- Proposal and grant writing skills.
- Ability to prepare research reports and proposals.
- Database management skills.
- Ability to analyze budgetary line items for compliance with budget guidelines.
- Information research skills.
- Ability to communicate effectively, both orally and in writing.
- Knowledge of grant funding policies and procedures and applicable local, state, and federal regulations.
Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position.
All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department.
EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body.
Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here.
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here.
Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer.
Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment.
Advertised: Feb 09 2024 Pacific Standard Time
Applications close: Jun 09 2024 Pacific Daylight Time
Closing Date/Time:
