Type of Appointment: Full-time, Management Personnel Plan (MPP I)
Anticipated Salary Range: Up to $94,000 annually (Commensurate with qualifications and experience)
Benefits Include: (15) Paid Holidays, (24) Vacation Days, CSU Benefits Summary
Recruitment Closing Date: Open Until Filled
First Application Deadline: February 12, 2024
THE DEPARTMENT: The mission of the Division of Administrative Affairs is to provide high quality fiscal, administrative and facility services in support of the university through partnerships and innovative solutions.
DUTIES AND RESPONSIBILITIES: Administer and Monitor Clery Compliance Program
- Manages, facilitates, and audits the institution’s compliance with the Clery and California Education Code § 67380, including developing institutional policies and procedures that apply to all reportable university locations as required.
- Directs the creation, monitoring and assessment of short and long-term strategic operational goals and resource needs pertaining to the university's Clery program.
- Develops strategies to implement cost effective solutions and overall improvements to meet goals and requirements of campus safety compliance and reporting.
- Proactively identifies compliance risks for the university and strategically develops, implements and tracks corrective actions to completion.
- Advises senior institutional leadership on vulnerabilities and remedies for complex issues regarding campus safety compliance and reporting.
- Develops and maintains a comprehensive compliance program procedures manual to effectively implement and execute university-wide programmatic compliance activities. Procedures should reflect necessary departmental collaborations and a system of internal controls that provide reasonable assurance of institutional compliance.
- Manages the collection, analysis and reconciliation of reported incidents and case narratives from sources including but not limited to CSA’s, University Police Department, Cal Poly Pomona student and employee adjudication and grievance processes, external law enforcement agencies and other educational institutions, to determine the countability of reported incidents and overall accuracy of various statistical disclosures required by law.
- Submits crime statistics for all reportable university locations directly to the ED as required via the online Campus Safety and Security Survey.
- Conducts a variety of legal and policy research to engage in interpretation of laws and local ordinances necessary in classifying reported crimes, strategic planning, assessment of university compliance policies, implementation of best practices in compliance program administration and streamlining of compliance procedures for all university locations.
- Conducts analysis of crime data to identify crime trends.
- Manages preparation, publication, and distribution of campus safety reports, including the Annual Security Report.
- Ensures annual notices announcing the availability of the campus safety reports are properly developed and actively distributed.
- Ensures the Annual Security Report include a statement of support from the University President or their cabinet-level designee(s).
- Serves as the record custodian for Clery Act and California Education Code § 67380 compliance records.
- Stays abreast of changes to the Clery Act and other regulations affecting campus safety compliance and reporting.
Clery Compliance Liaison
- Leads the cross-departmental Clery Compliance Team, assigns tasks to members and engages them in various campus safety compliance training opportunities.
- Collaborates with key university and Chancellor’s Office administrators to identify policy and procedure needs and to provide updates on various compliance efforts as needed.
- Advises UPD leadership on various requirements and necessary improvements to ensure institutional compliance such as crime classification, daily crime log, emergency notifications, timely warnings, security awareness and crime prevention programs, emergency response and evacuation procedure testing and MOU’s with external law enforcement agencies that provide services to locations outside of UPD’s jurisdiction.
- Collaborates with UPD leadership to advise external law enforcement agencies on the university’s campus safety compliance and reporting requirements, including reportable crime types, locations, report requests, etc.
- Collaborates with administrators at other colleges and universities to determine the reportability and countability of crimes that occur in locations where the federal reporting obligation applies to both institutions.
- Maintains the website and email account for the university compliance programs.
Campus Security Authority Identification, Notification and Training
- Develop, administer and promote compliance education and awareness programs, presentations and information for Clery and related trainings for the campus; identify training opportunities to meet the community needs for Clery.
- Manage all activity related the Campus Security Authorities (CSAs); develop procedures to notify, identify and train institutional "Campus Security Authorities" and key institutional stakeholders on Clery compliance requirements.
- Develop, deliver and facilitate trainings for the CSAs using various training platforms in-person/ or virtual; serve as training administrator for online training databases.
- Develop, deliver, and document training and educational programs for the university community related to compliance with the Clery Act (e.g. campus safety procedures, safety awareness).
- Position may occasionally require attendance at off site locations.
Administrative Support
- Provide administrative and compliance support to the Office of the Vice President for Administrative Affairs and to the Director of Internal Audit.
QUALIFICATIONS:
- Bachelor's degree in higher education, organizational leadership, or related discipline
- Experience in a larger, complex and diverse public higher education institution
- Demonstrated experience with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act)
- Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions.
- Demonstrated ability and consultative skills to work effectively with diverse constituent groups, both internal and external while handling potentially sensitive situations.
- Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to provide training and gain consensus.
- Knowledge of the planning, development, and design of organizational structures suitable to the provision of compliance and reporting.
- Demonstrated ability to engage in strategic planning to ensure the most effective and efficient delivery of information.
- Ability to learn university policies and procedures, and state & federal laws, and Chancellor’s Office Executive Orders; coupled with a sufficiently deep understanding of how such policies and procedures interact to inform decisions regarding policy interpretations and implementations.
- Ability to work effectively with faculty, technical and non-technical management and professional support staff.
- Ability to develop an environment that promotes partnership and transparency with other organizations.
- Demonstrated ability to problem solve, generate possible options and identify appropriate solutions; and ability to listen to differing viewpoints, see multiple perspectives of a conflict and provide effective conflict resolution skills.
- Ability to work in an environment with a wide range of people representing various interests and perspectives.
PREFERRED EXPERIENCE: The University Cal Poly Pomona (CPP) is the #1 university for diversity and economic mobility. Our commitment to mentorship and a culture of care supports students from all backgrounds as they learn in applied hands-on situations, solve real-world problems, and forge their own unique paths to success.
And while you’re helping them achieve their dreams, we’re here to help you achieve yours.
With benefits ranging from CalPERS retirement to a tuition fee waiver program, we have what you need to develop professionally and retire comfortably. Enjoy the beauty of our campus and be a part of a mission-driven community of educators, innovators and leaders.
To learn more about the university, please visit www.cpp.edu, and for more about life at Cal Poly Pomona, please see YourLife@CPP .
Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/ .
Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/ .
Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents .
Conflict of Interest This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file financial interest disclosure forms subject to state regulations. For more information, go to https://www.cpp.edu/eoda-hr/departments/hrpar/coi.shtml .
Outside Employment Disclosure Executive and Management Plan Personnel employees must disclose all current outside employment at the time of hire as a precondition of hire and at the following times after hire: annually in July, within 30 days of accepting outside employment, and upon their manager’s request. For more information, go to https://www.cpp.edu/eoda-hr/departments/hrpar/outside-employment-disclosure.shtml .
Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/ .
Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf.
Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster .
Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . For more information, go to Employment Notices .
Equal Employment Opportunity Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement .
Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page.
Advertised: Jan 25 2024 Pacific Standard Time
Applications close:
Closing Date/Time:
