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Job Description
Program Manager
42852BR
42852BR
Position Description
Designs, implements and manages an assigned program. Typical duties can include but are not limited to: Identify funding opportunities, conduct program assessments, prepare program reports, oversee and manage program marketing and communications, manage program databases, supervise program staff, plan research activities, coordinate program events, participate in strategic planning, manage program files, establish program standards and objectives, direct logistical activities to promote the success of programs, develop and implement project timelines and ensures deadlines are met, oversee program budget, ensure goals and objectives of grants are met, assists in proposal writing, comply and analyze program statistics.
Major/Essential Functions
The primary responsibility of the GSBS program manager is to oversee the PhD programs and students. In addition, this position assists with other duties to ensure the efficient operation of the Graduate School.
STUDENT MANAGEMENT
- Oversee doctoral students once they declare a concentration to graduation.
- Notify students of registration information and verify enrollment each semester.
- Schedule & attend advising meetings with PhD students (including MD/PhD).
- Meet with all PhD students before registration to discuss progress (advising meetings). Take minutes and have the student sign off.
- Schedule.
- Track and record minutes of annual committee meetings.
- Notify students of registration information and deadlines.
- Notify PhD students of graduation deadlines.
- Confirm all graduation requirements are met for all PhD students.
- Verify DegreeWorks for completion of graduation requirements.
- Track alumni via social media and surveys - update database with information.
- Verify QE eligibility before distributing QE forms; collect forms and add to GC as an announcement.
- Distribute and collect forms for the dissertation utilizing Adobe Sign. Update the database. See additional instructions for uploading the dissertation to the Texas Digital Library.
- Process Leave of Absence, withdrawals and course transfers.
- Enter IPE certification in Banner.
- Provide enrollment verification letters, as requested by students.
- Assist the Director with Admissions, as needed, by utilizing the Slate Application system. May include scheduling MD/PhD and PhD admissions meetings, arranging interviews, and taking minutes.
COURSE/PROGRAM MANAGEMENT
- Work with Grad Advisors/Course Directors to determine which courses will be offered each semester.
- Build course sections, including Core courses, in Banner no later than the institutional deadline for each term.
- Collect Special Topics course titles and add the long title in Banner.
- Collect/update syllabi annually.
- Remind and confirm that faculty have entered grades into Banner. Follow up with any "I" and notify PJ of any grade below a "C".
- Maintain Course files.
- Update annually the concentration guidelines.
- Notify Tres of any changes needed to the website.
- Maintain student database and efiles for PhD students.
- Maintains student information in the database for program review and accreditation.
- Maintains student information for the NIH/NSF Survey of Graduate Students.
- Maintains data for Weave reports and submits final Weave plans each September.
- Confirm faculty each semester for course evaluations.
- Work with Registrar's office to update DegreeWorks on program changes, as needed.
Required Qualifications
Bachelor's degree and four years of experience developing or managing programs or projects. Additional job related education may be substituted for the required experience on a year-for-year basis.
To apply, please visit: https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25898&siteid=5283&PageType=JobDetails&jobid=901253
All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx.
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ABOUT THE COMPANY
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Texas Tech University Health Sciences Center
Show moreAbout Us
Nationally recognized for innovative programs, academic achievement, cutting-edge research and exceptional patient care, Texas Tech University Health Sciences Center aims to promote a greater health environment for West Texas and beyond. While our flagship campus resides proudly in Lubbock, Texas, TTUHSC operates five schools with campuses in Abilene, Amarillo, Dallas/Fort Worth, Lubbock and the Permian Basin (Midland & Odessa).
Like Texas itself, we are an independent and proud institution that is part of a larger union, the Texas Tech University System. As a university separate from Texas Tech University, we have been entrusted with a singular charge: to teach the next generation of doctors, nurses, pharmacists, researchers and health care professionals while simultaneously providing the people of West Texas with world-class patient care. We are both an institution of higher learning and a place where real people come for life-saving medical care.
Our Mission
As a comprehensive health sciences center, our mission is to enrich the lives of others by educating students to become collaborative health care professionals, providing excellent patient care, and advancing knowledge through innovative research.
Our Values & Culture
Through our values-based culture, TTUHSC is committed to cultivating an exceptional workplace community with a positive culture that puts people first. Our five values guide our actions and principles: Beyond Service, Kindhearted, Integrity, One Team, and Visionary.
Compensation & Benefits
We are proud to offer many exceptional employee benefits, including a generous compensation package with comprehensive benefits, medical and dental insurance, paid time off and substantial automatic retirement contributions. Additionally, we invest in employee success by providing many resources designed to support your personal and professional growth, including:
- Comprehensive Health Plans and Other Core Insurance
- State Retirement Programs and Pension Options
- Retiree Insurance for Lifetime Medical Benefits
- Continuing Education & Lifelong Learning Programs
- Tuition scholarships for employees and their dependents
- Leadership and Professional Development Programs
- Mental and Physical Wellness Programs
- Employee Recognition Programs and Longevity Pay
We are excited for you to consider joining our team at the Texas Tech University Health Sciences Center. Consistently ranked as a "Great College to Work For" by the Chronicle of Higher Education, TTUHSC provides so much more than just a job!
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