Austin Aviation - Contract Management Specialist IV

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• Make a Difference : Join a team driving meaningful change in one of the fastest-growing cities in the nation.
  
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By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.

About Austin-Bergstrom International Airport

Owned by the City of Austin and operated by the Department of Aviation, Austin-Bergstrom International Airport is an economic engine, supplying over 74,000 direct and indirect jobs in the Central Texas region. Now, as we build the airport’s largest improvement program in its history, we are redefining the travel experience in one of the fastest-growing cities in the United States. This is an exciting opportunity to join the team behind Journey With AUS, the airport’s expansion and development program, where bold ideas, cutting-edge infrastructure, and a shared commitment to excellence are taking flight.

Job Description:

Contract Management Specialist IV

Purpose:

Under minimal direction, performs contract development and administration for highly complex or high dollar commodity or services contracts.

Duties, Functions and Responsibilities:

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Develops and drafts new contracts by analyzing market and economic conditions and applying current trends to contract development; preparing scopes of work and/or specifications; negotiating with vendors/contractors; writing terms and conditions; and developing effective performance measures; investigates alternative purchasing methods and recommends procedures for implementation. Limited signature authority as delegated by the Purchasing Office and relevant administrative bulletins.
  
• Manages and administers existing contracts by determining compliance through performance monitoring; negotiating and writing amendments and revisions to scopes of work and/or specifications.
  
• Resolves non-compliance issues by investigating and resolving contract-related discrepancies, complaints, and disputes between all involved parties; canceling and/or terminating contracts and negotiating settlement agreements; and resolving appeals and claims.
  
• Provides consulting expertise to internal and external customers by developing and providing formal contract management training, interpreting contractual provisions, and providing advice on all facets of contract development, administration and management.
  
• Provides contract information in response to inquiries from City Council, City Management, Boards and Commissions, vendors, and other stakeholders.
  
• Prepares and presents reports by compiling, reviewing, and analyzing data and providing written and/or oral reports to management.
  

Responsibilities - Supervisor and/or Leadership Exercised:

May provide leadership, work assignments, evaluation, training, and guidance to others.

Knowledge, Skills, and Abilities:

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of contract law, contracting practices, regulations, policies, and techniques.
  
• Knowledge of contracts, including contract development, contract language, terms, conditions, etc.
  
• Knowledge of applicable Federal, State, and Local laws.
  
• Knowledge of community resources and structures.
  
• Knowledge of city practice, policy and procedures.
  
• Skill in oral and written communication.
  
• Skill in using computers and related software applications.
  
• Skill in data analysis and problem solving.
  
• Skill in planning and organizing,
  
• Skill in negotiation.
  
• Ability to interpret policies, procedures and regulations.
  
• Ability to impartially summarize and evaluate factors related to contracts.
  
• Ability to write specific terms of conditions for contracts.
  
• Ability to enforce contractual obligations.
  
• Ability to resolve complex, contractual issues.
  
• Ability to establish and maintain good working relationships with other City employees and the public.
  
• Ability to train others.
  

Minimum Qualifications:

• Graduation with a Bachelor's degree from an accredited college or university plus four (4) years of experience in a related field.
  
• A Master’s degree may substitute for required experience up to a maximum of two (2) years.
  

Licenses and Certifications Required: None.

Preferred Qualifications:

• Knowledge of government procurement laws, policies and procedures and negotiating technology-, commodity-, and service-based contracts.
  
• Experience enforcing contractual obligations.
  
• Experience training others on procurement/contracts.
  

Notes to Candidate:

The Contract Management Specialist IV position will reside in Austin Aviation's Purchasing team of Asset Management.

The position will:

• Partner with Aviation purchase requesters and the Central Purchasing Office to coordinate/process department commodity and service purchases.
  
• Purchase parts, equipment, materials, and services by soliciting and awarding informal quotes.
  
• Prepare and/or review bid requests and specifications for Invitations for Bid, Requests for Proposals, and Requests for Quotation; making award recommendations.
  
• Identify contracts and strategic agreements for commodities and services; developing scopes of work/specifications in compliance with established policies and procedures.
  
• Partner with Aviation contract managers and Central Procurement to monitor Aviation contracts by tracking remaining funds, coordinating contract renewals and extensions, monitoring usage to ensure availability, and documenting and reporting vendor performance issues.
  
• Review/update Aviation purchasing processes/guidelines as required.
  
• Participate in meetings to determine purchasing needs and recommend purchasing methods available to meet needs.
  
• Conduct necessary research for process improvement
  
• Train staff and contractors on Aviation processes and contracts
  

Travel:

This position requires traveling to multiple sites as part of the regular job duties. A driving record verification will be conducted. If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.

Skills Assessment:

A skills assessment will be required for this position.

Salary:

68,660.00 - 85,830.00

Application Information:

A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Please list your complete employment history, to include all job duties, responsibilities and employment dates on your online application. The application is an official document; incomplete applications will not be considered (i.e., “see resume” or “see LinkedIn profile”). Resumes will not be used to qualify for the position and will not be used to recommend salary. Supplemental information or changes to your application will not be accepted after the job posting closes. The responses to the supplemental questions inquiring about experience should be reflected on your application.

Veteran:

Veteran candidates will be required to provide a copy of their DD214 at the time of interview.

Criminal History Records Check:

The top candidate will be subject to a minimum 10-year criminal background check and security threat assessment.

Language:

Must have the ability to read, write, and fluently speak in English.

Work Hours:

8:00 am - 5:00 pm, Monday to Friday

Hours may change according to departmental needs; work hours may include after hours, holidays, and weekend work.

Good Standing - Department/Division Postings:

Employees, in good standing, who are candidates within the department/division that the position resides in and who meet the minimum and preferred qualifications (if any) of the position will be included in the initial interview. Department/division employees must remain in good standing through the top candidate selection phase at which time the good standing status will be re-verified.

Important Note to Applicants:
Please be aware that the Job Posting Close Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date listed. All application steps, including attachments and submission, must be fully completed before that time.

We also recommend that you save or print a copy of the job posting for your records. Once a posting has closed, it will no longer be viewable in the system.

Department may close this job posting at any time after 7 days.

Benefits:

Working with Aviation provides a number of health and welfare benefits see City of Austin Promotional Benefits Overview and click HERE to learn more.

See us in action: Austin-Bergstrom International Airport - AUS - YouTube

EEO Statement for City of Austin:

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

Closing Date/Time: 2025-12-15

• 

• City of Austin

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