Cal State University (CSU) Humboldt
1 Harpst Street, Arcata, CA 95521, USA
Description: Office Coordinator / Budget Analyst Children’s Center Job #530963 Close Date: Tuesday, October 10, 2023 At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #530963) Administrative Analyst/Specialist I - Non Exempt, Office Coordinator / Budget Analyst, Salary Range: $3,518 - $6,791 monthly. Hiring Range: $3,518 - $3,694 monthly. This is a full-time, benefited, non-exempt, 12-month pay plan permanent position with a one-year probationary period in the Children’s Center. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: The Children's Center Office Coordinator/Budget Analyst is responsible for the full range of office coordinator, fiscal management and coordination of the administrative support functions for the CPH Children’s Center. The position provides lead work direction for 1-2 student employees working in the Office. The position functions independently with only general oversight provided by the Director. Key Responsibilities: Administrative Support (25%) Full range of secretarial, coordination and administrative support functions for the Children’s Center Independently respond to correspondence and submit monthly tracking reports for the Department of Education Provide program information for students, campus employees and the public including interpreting complex funding agency policies and regulations Receive and screen mail, phone calls and visitors; route inquires; set up appointments Provide clerical assistance and general training on office procedures for Children’s Center Director, Assistant Director and 11 teachers Maintain Children’s Center calendar, scheduling activities, time-off, etc. Operate office following all university policies and procedures Maintain Children’s Center web site Train, provide lead work direction, and evaluate students and volunteers working in the office Plan, organize, and coordinate office work to ensure that work is completed in a timely fashion Budget Coordination (20%) Coordinate complex budget having numerous funding sources and expenditures In consultation with the Director develop and manage the program budget with 6 different funding sources Keep precise records of all program income and expenditures Monitor and reconcile expenditures in the Oracle Business Intelligence and PeopleSoft fiscal management systems of the University Maintain fiscal records required by funding agencies using required software programs Generate monthly budget reports for Director and University officers Compile monthly budget projections and data for grant reports and applications Bill monthly for tuition (approximately 50 families). Maintain accurate billing records of charges and payments; invoice unpaid bills through University Accounting Order office supplies and equipment as needed and children’s program supplies and equipment as requested Provide records, answer questions for annual independent audit Coordination of attendance and family registration (15%) Assist the Director with registration and scheduling of families. Oversee recordkeeping following program and grant-funding criteria, policies and procedures Assist in the processing of registration applications and scheduling of child care hours for approximately 90 children during the academic year and 60 during the summer Maintain detailed attendance reporting using database system Maintain program waiting list following funding agency regulations Provide program information and application forms for prospective clients Maintain confidential client registration files ensuring that all information is collected for each child as required by different funding and licensing agencies Record Keeping (15%) Maintain program waiting list following funding agency regulations Provide program information and application forms for prospective clients Maintain confidential client registration files ensuring that all information is collected for each child as required by different funding and licensing agencies in staff employment records and prepare monthly payroll Prepare appointment and separation documents for all university staff Collect and maintain employee records for 11 university staff and approximately 80 student employees to include all data and records required by the university, licensing and funding agencies Process monthly staff and student payroll Analyze records of the student’s work hours to determine salary increases Maintain payroll records including vacations, sick leave, etc. for Center staff Maintain Early Head Start administrative data collection, recordkeeping and reporting Process the registration of Early Head Start applicants and scheduling of child care Maintain confidential client files for all Early Head Start families ensuring that all information is collected for each child Maintain program waiting list for prospective Early Head Start families Input all required information into ChildPlus.net, the required Head Start Management Software program Generate all required Early Head Start ChildPlus reports such as Attendance Report, Services Report, Assessments Report In consultation with the Director develop and manage the Early Head Start budget Generate and submit Early Head Start Spending Report Communication (10%) Facilitate ongoing communication and positive interpersonal relations with staff, clients, other University offices and the public Respond to a broad range of questions, concerns and requests of staff, clients, University offices, public and parents with sensitivity and acceptance Provide information, help in finding answers, and make referrals as necessary Respond to problems developing accurate solutions Maintain strict confidentiality regarding families and staff at all times Assists with coordinating Children’s Center Food Program (10%) Serve as Children’s Center Food Safety Coordinator, keeping current on regulations and own certification Schedule, train, supervise and evaluate 10-12 student Food Service workers Plan, organize and assign work to insure that all meals are prepared and served appropriately and that the kitchen is maintained following Health Department standards Prepare, submit and monitor the annual Federal Food Program renewal application and monthly reports Other Duties as Assigned (5%) Knowledge, Skills, and Abilities Associated with this Position Include: Ability to draft and compose correspondence and standard reports. Maintain confidentiality and exercise discretion, diplomacy and good judgment; Work with accuracy and speed, independently as well as collaboratively, in a team-oriented environment. Ability to communicate effectively with a diverse population. Ability to establish and maintain working relationships with staff, students, and faculty from diverse backgrounds. Demonstrated sensitivity to cross-cultural perspectives and experiences. Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty. Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to organize and plan work and projects including handling multiple priorities. Ability to make independent decisions and exercise sound judgment. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Minimum Qualifications: Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. California driver license. Preferred Qualifications: Experience managing an office. Bachelor’s degree BA in Business Administration or related field Experience working in higher education Bilingual (Spanish and English) speaking and writing. Experience managing budgets. Current Food Safety Certification. Experience with Early Head Start regulatory and grant requirements. Thorough knowledge of English grammar, punctuation and spelling and ability to communicate effectively both orally and in writing One year experience of general clerical and bookkeeping experience which has provided the applicant with the knowledge and abilities listed above. Experience with word processing, spreadsheets, database, web-page design and desktop publishing Working knowledge of budget policies and procedures, ability to apply independently a wide variety of policies and procedures, detailed knowledge and understanding of university infrastructure, policies and procedures. Knowledge of and experience with the following software programs: Google calendaring and apps, Adobe Acrobat and Sign, InDesign, Peoplesoft, Drupal, OBI, CFS, other web software, and Microsoft Office Suite. Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The deadline to submit application materials is 11:55 p.m. on Tuesday, October 10, 2023. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 1038 Publication Date: September 18, 2023 Closing Date/Time: October 10, 2023
Sep 19, 2023
Full Time
Description: Office Coordinator / Budget Analyst Children’s Center Job #530963 Close Date: Tuesday, October 10, 2023 At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #530963) Administrative Analyst/Specialist I - Non Exempt, Office Coordinator / Budget Analyst, Salary Range: $3,518 - $6,791 monthly. Hiring Range: $3,518 - $3,694 monthly. This is a full-time, benefited, non-exempt, 12-month pay plan permanent position with a one-year probationary period in the Children’s Center. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: The Children's Center Office Coordinator/Budget Analyst is responsible for the full range of office coordinator, fiscal management and coordination of the administrative support functions for the CPH Children’s Center. The position provides lead work direction for 1-2 student employees working in the Office. The position functions independently with only general oversight provided by the Director. Key Responsibilities: Administrative Support (25%) Full range of secretarial, coordination and administrative support functions for the Children’s Center Independently respond to correspondence and submit monthly tracking reports for the Department of Education Provide program information for students, campus employees and the public including interpreting complex funding agency policies and regulations Receive and screen mail, phone calls and visitors; route inquires; set up appointments Provide clerical assistance and general training on office procedures for Children’s Center Director, Assistant Director and 11 teachers Maintain Children’s Center calendar, scheduling activities, time-off, etc. Operate office following all university policies and procedures Maintain Children’s Center web site Train, provide lead work direction, and evaluate students and volunteers working in the office Plan, organize, and coordinate office work to ensure that work is completed in a timely fashion Budget Coordination (20%) Coordinate complex budget having numerous funding sources and expenditures In consultation with the Director develop and manage the program budget with 6 different funding sources Keep precise records of all program income and expenditures Monitor and reconcile expenditures in the Oracle Business Intelligence and PeopleSoft fiscal management systems of the University Maintain fiscal records required by funding agencies using required software programs Generate monthly budget reports for Director and University officers Compile monthly budget projections and data for grant reports and applications Bill monthly for tuition (approximately 50 families). Maintain accurate billing records of charges and payments; invoice unpaid bills through University Accounting Order office supplies and equipment as needed and children’s program supplies and equipment as requested Provide records, answer questions for annual independent audit Coordination of attendance and family registration (15%) Assist the Director with registration and scheduling of families. Oversee recordkeeping following program and grant-funding criteria, policies and procedures Assist in the processing of registration applications and scheduling of child care hours for approximately 90 children during the academic year and 60 during the summer Maintain detailed attendance reporting using database system Maintain program waiting list following funding agency regulations Provide program information and application forms for prospective clients Maintain confidential client registration files ensuring that all information is collected for each child as required by different funding and licensing agencies Record Keeping (15%) Maintain program waiting list following funding agency regulations Provide program information and application forms for prospective clients Maintain confidential client registration files ensuring that all information is collected for each child as required by different funding and licensing agencies in staff employment records and prepare monthly payroll Prepare appointment and separation documents for all university staff Collect and maintain employee records for 11 university staff and approximately 80 student employees to include all data and records required by the university, licensing and funding agencies Process monthly staff and student payroll Analyze records of the student’s work hours to determine salary increases Maintain payroll records including vacations, sick leave, etc. for Center staff Maintain Early Head Start administrative data collection, recordkeeping and reporting Process the registration of Early Head Start applicants and scheduling of child care Maintain confidential client files for all Early Head Start families ensuring that all information is collected for each child Maintain program waiting list for prospective Early Head Start families Input all required information into ChildPlus.net, the required Head Start Management Software program Generate all required Early Head Start ChildPlus reports such as Attendance Report, Services Report, Assessments Report In consultation with the Director develop and manage the Early Head Start budget Generate and submit Early Head Start Spending Report Communication (10%) Facilitate ongoing communication and positive interpersonal relations with staff, clients, other University offices and the public Respond to a broad range of questions, concerns and requests of staff, clients, University offices, public and parents with sensitivity and acceptance Provide information, help in finding answers, and make referrals as necessary Respond to problems developing accurate solutions Maintain strict confidentiality regarding families and staff at all times Assists with coordinating Children’s Center Food Program (10%) Serve as Children’s Center Food Safety Coordinator, keeping current on regulations and own certification Schedule, train, supervise and evaluate 10-12 student Food Service workers Plan, organize and assign work to insure that all meals are prepared and served appropriately and that the kitchen is maintained following Health Department standards Prepare, submit and monitor the annual Federal Food Program renewal application and monthly reports Other Duties as Assigned (5%) Knowledge, Skills, and Abilities Associated with this Position Include: Ability to draft and compose correspondence and standard reports. Maintain confidentiality and exercise discretion, diplomacy and good judgment; Work with accuracy and speed, independently as well as collaboratively, in a team-oriented environment. Ability to communicate effectively with a diverse population. Ability to establish and maintain working relationships with staff, students, and faculty from diverse backgrounds. Demonstrated sensitivity to cross-cultural perspectives and experiences. Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty. Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to organize and plan work and projects including handling multiple priorities. Ability to make independent decisions and exercise sound judgment. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Minimum Qualifications: Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. California driver license. Preferred Qualifications: Experience managing an office. Bachelor’s degree BA in Business Administration or related field Experience working in higher education Bilingual (Spanish and English) speaking and writing. Experience managing budgets. Current Food Safety Certification. Experience with Early Head Start regulatory and grant requirements. Thorough knowledge of English grammar, punctuation and spelling and ability to communicate effectively both orally and in writing One year experience of general clerical and bookkeeping experience which has provided the applicant with the knowledge and abilities listed above. Experience with word processing, spreadsheets, database, web-page design and desktop publishing Working knowledge of budget policies and procedures, ability to apply independently a wide variety of policies and procedures, detailed knowledge and understanding of university infrastructure, policies and procedures. Knowledge of and experience with the following software programs: Google calendaring and apps, Adobe Acrobat and Sign, InDesign, Peoplesoft, Drupal, OBI, CFS, other web software, and Microsoft Office Suite. Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The deadline to submit application materials is 11:55 p.m. on Tuesday, October 10, 2023. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 1038 Publication Date: September 18, 2023 Closing Date/Time: October 10, 2023
California State Polytechnic University Pomona
3801 West Temple Avenue, Pomona, CA 91768, USA
Description: Type of Appointment : Full-Time, Probationary Collective Bargaining Unit : California State University Employees Union - Unit 9 Job Classification : Administrative Analyst/Specialist - Exempt Classification Salary Range : $5,022 - $9,083 per month Anticipated Hiring Amount: $5,022 - $6,250 per month Work Hours : Monday - Friday 8:00am-5:00pm Recruitment Closing Date : October 1, 2023 THE DEPARTMENT The College of the Professional and Global Education (CPGE) is Cal Poly Pomona's self-support college that serves the University's life-long learning and public-private partnership mission with a portfolio of diverse programs including degrees, credit and non-credit courses, programs, and certificates, and grant-supported activities, in addition to study abroad and exchange student program opportunities through the campus International Center (IC). CPGE's role is to extend the education capacity of the University, enhance the applied research opportunities for faculty and students, and provide educational programs for the community-at-large and across the globe. CPGE operations include Open University, various degree programs run in partnership with the other colleges of the University and outside universities, Summer and Winter Intersessions for the campus, the Cal Poly English Language Institute (CPELI), Global Education Programs (GEP), On-site Training, Career and Professional Development non-credit programs, various summer programs and grant activities, etc. sponsored through the CPP Foundation. The College of Professional and Global Education maintains its own registration, program development, IT, marketing, accounting, and financial management services with a full-time staff of approximately 18 employees working on state or foundation funded programs. DUTIES AND RESPONSIBILITIES Fiscal Responsibilities Responsible for budget administration and analysis for CPGE Full responsibility for the independent handling of all salary accounts assigned to the college and all college departments Calculating, preparing, routing, tracking, and submission of faculty contracts Create budget spreadsheets to effectively and transparently document and track salary expenditures Responsible for the projection and allocation of funds to all salary accounts in the college, for input of the allocation’s information into the main allocation spreadsheets Prepares, inputs, and reconciles position listings to the university Budget Journal Template to accurately convey budget allocation requests to the budget office Responsible for timely submission of electronic Budget Template Journal to various entities in Academic Affairs and Administrative Affairs divisions and to the CPP Foundation Responsible for continuous reconciliation of all salary accounts for the college and departments Serve as resource person on matters related to budget issues in the college and departments; participate with the CPGE leadership team in budget development meetings Attend and represent the college at the campus Budget Analyst meetings or other meetings on or off-campus as requested by CPGE leadership Budget tracking (expenses, revenue, deposits, purchasing) and reporting for foundation and campus programs/budgets for CPGE Preparation and processing of financial documents, posting of financial transactions Maintain secure, accurate, and paperless fiscal document retention system for the department Prepare monthly and end-of-year budget reconciliations, deferred revenue calculations, and closures Lead Responsibilities Oversee day-to-day staffing and provide lead work direction with accountability for outcomes Provide leadership for staff in the college and support for staff in the departments Provide guidance on work outcomes and methods Arrange training Anticipate needs of the office and schedule accordingly Make decisions on staffing issues and concerns Serve as liaison between staff and CPGE leadership Lead for student assistants-assist with posting of vacant positions for the department, review applications, interview, and recommend students to hire Train and serve as lead for job allocation and placement Determine work schedules to supply coverage when and where needed, determine priorities and allocate job assignments, prepare evaluations and recommend salary increases Miscellaneous Duties Be a proficient user of Peoplesoft, Tableau, OnBase, Destiny One and all CPGE or CPP software solutions. Provide suggestions for improved efficiency in CPGE business processes. Assist with setting up e-signatures for faculty contracts Grants - review budget and justification for all proposals prior to submission of grants and contracts to external funder; advise CPGE leadership of concerns prior to administrative approval of the proposal; reconcile personnel and other expenditures according to grant stipulations Coordinate and actively participate in special projects as requested by CPGE leadership to support CPGE business needs from a fiscal or budgetary perspective. QUALIFICATIONS Bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Four (4) years of related experience. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations; demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management; expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions; ability to work with representatives from public and private entities and handle potentially sensitive situations; demonstrated consultative skills in working with internal and external constituent groups; ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus; ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications Demonstrated expertise in PeopleSoft financials and student systems, CSU budget, and accounting policies and procedures. Substantial insight into the interpretation and reasoning behind policies and procedures; knowledge of faculty, staff, and MPP positions and types of appointments. Strong background with experience in auditing, reconciliation, deferred revenue, reasonable testing, 1098-T processing, and budget development, tracking and reporting for multiple types of budgets. Professional, pleasant and positive attitude, dependable, high level of accuracy and efficiency, ability to manage multiple tasks to meet each deadline and strong problem solving skills. Strong organizational, communication (verbal and written), time management, and customer service skills required. Prior experience with effectively leading a team to meet the designated goals, training of staff and demonstrated implementation of improved documented business processes Must be able to learn and implement new software into business processes timely. Knowledgeable and competent with GAAP accounting practices. Advanced Excel experience with thorough knowledge of pivot tables. Master's Degree in accounting, business or operations related field preferred. COVID-19 Vaccination Individuals who access in-person on- or off-campus University programs or activities are strongly recommended to follow the COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention and the California Department of Public Health and to follow any campus safety measures that may be recommended or required by Cal Poly Pomona to decrease the likelihood of COVID-19 transmission or illness and allow the core mission and activities of the campus to continue. The complete text of the policy may be viewed at COVID-19 Vaccinations and Other Safety Measures . Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/ . Background Check Cal Poly Pomona will make a conditional offer of employment, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any criminal conviction history, considering such factors as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2017-17.pdf . I-9 Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/ . Smoking Cal Poly Pomona is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml . EEO Cal Poly Pomona is an Equal Opportunity Employer. The university subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf . Closing Date/Time: October 1, 2023
Sep 16, 2023
Full Time
Description: Type of Appointment : Full-Time, Probationary Collective Bargaining Unit : California State University Employees Union - Unit 9 Job Classification : Administrative Analyst/Specialist - Exempt Classification Salary Range : $5,022 - $9,083 per month Anticipated Hiring Amount: $5,022 - $6,250 per month Work Hours : Monday - Friday 8:00am-5:00pm Recruitment Closing Date : October 1, 2023 THE DEPARTMENT The College of the Professional and Global Education (CPGE) is Cal Poly Pomona's self-support college that serves the University's life-long learning and public-private partnership mission with a portfolio of diverse programs including degrees, credit and non-credit courses, programs, and certificates, and grant-supported activities, in addition to study abroad and exchange student program opportunities through the campus International Center (IC). CPGE's role is to extend the education capacity of the University, enhance the applied research opportunities for faculty and students, and provide educational programs for the community-at-large and across the globe. CPGE operations include Open University, various degree programs run in partnership with the other colleges of the University and outside universities, Summer and Winter Intersessions for the campus, the Cal Poly English Language Institute (CPELI), Global Education Programs (GEP), On-site Training, Career and Professional Development non-credit programs, various summer programs and grant activities, etc. sponsored through the CPP Foundation. The College of Professional and Global Education maintains its own registration, program development, IT, marketing, accounting, and financial management services with a full-time staff of approximately 18 employees working on state or foundation funded programs. DUTIES AND RESPONSIBILITIES Fiscal Responsibilities Responsible for budget administration and analysis for CPGE Full responsibility for the independent handling of all salary accounts assigned to the college and all college departments Calculating, preparing, routing, tracking, and submission of faculty contracts Create budget spreadsheets to effectively and transparently document and track salary expenditures Responsible for the projection and allocation of funds to all salary accounts in the college, for input of the allocation’s information into the main allocation spreadsheets Prepares, inputs, and reconciles position listings to the university Budget Journal Template to accurately convey budget allocation requests to the budget office Responsible for timely submission of electronic Budget Template Journal to various entities in Academic Affairs and Administrative Affairs divisions and to the CPP Foundation Responsible for continuous reconciliation of all salary accounts for the college and departments Serve as resource person on matters related to budget issues in the college and departments; participate with the CPGE leadership team in budget development meetings Attend and represent the college at the campus Budget Analyst meetings or other meetings on or off-campus as requested by CPGE leadership Budget tracking (expenses, revenue, deposits, purchasing) and reporting for foundation and campus programs/budgets for CPGE Preparation and processing of financial documents, posting of financial transactions Maintain secure, accurate, and paperless fiscal document retention system for the department Prepare monthly and end-of-year budget reconciliations, deferred revenue calculations, and closures Lead Responsibilities Oversee day-to-day staffing and provide lead work direction with accountability for outcomes Provide leadership for staff in the college and support for staff in the departments Provide guidance on work outcomes and methods Arrange training Anticipate needs of the office and schedule accordingly Make decisions on staffing issues and concerns Serve as liaison between staff and CPGE leadership Lead for student assistants-assist with posting of vacant positions for the department, review applications, interview, and recommend students to hire Train and serve as lead for job allocation and placement Determine work schedules to supply coverage when and where needed, determine priorities and allocate job assignments, prepare evaluations and recommend salary increases Miscellaneous Duties Be a proficient user of Peoplesoft, Tableau, OnBase, Destiny One and all CPGE or CPP software solutions. Provide suggestions for improved efficiency in CPGE business processes. Assist with setting up e-signatures for faculty contracts Grants - review budget and justification for all proposals prior to submission of grants and contracts to external funder; advise CPGE leadership of concerns prior to administrative approval of the proposal; reconcile personnel and other expenditures according to grant stipulations Coordinate and actively participate in special projects as requested by CPGE leadership to support CPGE business needs from a fiscal or budgetary perspective. QUALIFICATIONS Bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Four (4) years of related experience. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations; demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management; expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions; ability to work with representatives from public and private entities and handle potentially sensitive situations; demonstrated consultative skills in working with internal and external constituent groups; ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus; ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications Demonstrated expertise in PeopleSoft financials and student systems, CSU budget, and accounting policies and procedures. Substantial insight into the interpretation and reasoning behind policies and procedures; knowledge of faculty, staff, and MPP positions and types of appointments. Strong background with experience in auditing, reconciliation, deferred revenue, reasonable testing, 1098-T processing, and budget development, tracking and reporting for multiple types of budgets. Professional, pleasant and positive attitude, dependable, high level of accuracy and efficiency, ability to manage multiple tasks to meet each deadline and strong problem solving skills. Strong organizational, communication (verbal and written), time management, and customer service skills required. Prior experience with effectively leading a team to meet the designated goals, training of staff and demonstrated implementation of improved documented business processes Must be able to learn and implement new software into business processes timely. Knowledgeable and competent with GAAP accounting practices. Advanced Excel experience with thorough knowledge of pivot tables. Master's Degree in accounting, business or operations related field preferred. COVID-19 Vaccination Individuals who access in-person on- or off-campus University programs or activities are strongly recommended to follow the COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention and the California Department of Public Health and to follow any campus safety measures that may be recommended or required by Cal Poly Pomona to decrease the likelihood of COVID-19 transmission or illness and allow the core mission and activities of the campus to continue. The complete text of the policy may be viewed at COVID-19 Vaccinations and Other Safety Measures . Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/ . Background Check Cal Poly Pomona will make a conditional offer of employment, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any criminal conviction history, considering such factors as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2017-17.pdf . I-9 Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/ . Smoking Cal Poly Pomona is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml . EEO Cal Poly Pomona is an Equal Opportunity Employer. The university subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf . Closing Date/Time: October 1, 2023
Cal State University (CSU) Channel Islands
1 University Dr, Camarillo, CA 93012, USA
Description: Division of Academic Affairs/School of Education Budget Analyst RESPONSIBILITIES & DUTIES: Budget Management : Performs methodical budget analysis required to support effective planning, development, allocation, and management of SOE’s various budgets and funds including general fund, grants, foundation, IDC, and any other funds that are allocated to School of Education. Provides analytical support for the annual budget development process including the coordination and preparation of unit budgets for the School of Education and other University programs assigned to the Dean of the School of Education. Assists Program Chairs and the Dean in budget management, budget expenditure, and temporary faculty expenditure to ensure that programs are within budget parameters. Advises and manages the expenditures on faculty and SOE programs’ internal grant allocation to ensure expenditures comply with the grant conditions and are within budget parameters. Reviews and manages fund balance and informs the Dean and Program Chairs of available resources for all fund management. Reconciles and ensures the accuracy of budget allocations and submits budget transfers as necessary. Performs monthly reconciliation to ensure the transaction accuracy and submits various accounting forms such as Related Entity Transactions (RETs) and Journal Entry Transactions (JETs) as necessary for transaction correction. Operation Support : Assists the Dean and SOE Program Chairs in the financial management of all academic operations, including the faculty workload, class scheduling, student teacher supervision, residency mentor, program and unit enrollments, identification of unit priorities, and implementation of special projects. Develops practices and processes within SOE for efficient and effective program and financial operations. Provides guidance and training for managing enrollment and finances; works with the School of Education Academic Program Assessment Analyst to review the academic planning report for the School of Education programs and faculty workload input. Calculates and analyzes program data such as Full-Time Equivalent Students (FTES), Full-Time Equivalent Faculty (FTEF), Student Faculty Ratio (SFR), Weighted Teaching Units (WTU), etc. for planning and forecasting. Reviews financial department reports and advises the Dean and the Academic Affairs’ budget officer of budget, funding, financial, and system issues. Analyzes operational procedural problems and develops recommendations for solutions. Implements operating procedures based on best practices and the requirements of programs and department. Serves as the primary contact for Interagency Financial Transactions (IFTs) that come to School of Education and verifies the accounting string. Initiates IFTs for School of Education as necessary. Position Management : Works closely with Academic Planning and Budgeting office, Faculty Affairs, and Human Resources to monitor all positions in School of Education and performs position reconciliation for accuracy. Submits Position Management Action Form (PMAFs) for position updates. Ensures all School of Education payroll expenses are coded accurately and processes payroll expenditure transfer request for any adjustments as necessary. Provides support for School of Education staff recruitment effort by submitting all pre-recruitment paperwork and creating job cards in CHRS. Submits hiring documentation for School of Education employees related to, but not limited to, temporary assignment, reclassification, in-range/in-class progression, stipend, etc. Unit and Program Support : Provides fiscal guidance to Dean, Associate Dean, and Program Chairs, and program support staff. Assists programs with fiscal responsibilities including reviewing, preparing, and processing forms to finance, purchasing, accounts payable, HR, payroll, etc. Assists with SOE onboarding for new faculty, staff, and administrators as necessary. Provides travel guidance to SOE administrators, faculty, and staff as needed. Handles administrative and operational support for travel requests, including booking, travel claims, international travel and risk related forms for faculty-approved travel. Provides training and supports in using the Certify module for faculty to submit reimbursement requests. Grant Support : Provides post-award support to the Dean of School of Education when a sponsor awards funding to the Dean of School of Education as the Principal Investigator (PI). Assists PI in administering the projects including support in processing purchasing, personnel actions, and other project-related actions. Assists PI in maintaining back-up documentation for grant expenditures, reconciles grant expenditures on a regular basis. Works closely with PI, Financial Services, RSP, and other professional staff to assist the PI in meeting award requirements. Provides MSFT/IRA grant management support to SOE departments with fund information to ensure funds are coded correctly and expensed by corresponding deadlines. Performs other related duties as assigned. REQUIREMENTS OF POSITION: Bachelor’s degree in Business, Finance, Accounting, or closely related field required; master’s degree (MBA or MPA) preferred. At least three years of moderate to complex analytical experience performing work involving preparation, analysis, and presentation of budgets is required; five years is preferred. Must have at least three years of experience in a university office. Extensive experience and thorough knowledge in an academic administrative environment including experience in: (1) budgetary procedures; (2) accepted accounting principles and ability to apply extensive expertise to complex principles and practices of fiscal management; and (3) interactive database systems, such as PeopleSoft to manage budget, personnel, and student enrollment functions. Ability to perform accurately in a detail-oriented, busy work environment. Ability to work collaboratively and supportively with administrative and staff colleagues in Academic Affairs, Academic Planning and Budgeting, Faculty Affairs, Advancement, Human Resources, Business and Financial Affairs, and Enrollment Management. Excellent communication skills with the ability to negotiate and establish priorities to achieve results and expedite projects. Ability to work independently and to develop and implement operational strategies in solving problems. Ability to analyze and interpret university policies and procedures and effectively interact with all levels of staff and administration and handle situations of a sensitive and confidential nature. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Hiring Range: $4,500 - $5,350 per month Closing Date/Time: Open until filled
Aug 29, 2023
Full Time
Description: Division of Academic Affairs/School of Education Budget Analyst RESPONSIBILITIES & DUTIES: Budget Management : Performs methodical budget analysis required to support effective planning, development, allocation, and management of SOE’s various budgets and funds including general fund, grants, foundation, IDC, and any other funds that are allocated to School of Education. Provides analytical support for the annual budget development process including the coordination and preparation of unit budgets for the School of Education and other University programs assigned to the Dean of the School of Education. Assists Program Chairs and the Dean in budget management, budget expenditure, and temporary faculty expenditure to ensure that programs are within budget parameters. Advises and manages the expenditures on faculty and SOE programs’ internal grant allocation to ensure expenditures comply with the grant conditions and are within budget parameters. Reviews and manages fund balance and informs the Dean and Program Chairs of available resources for all fund management. Reconciles and ensures the accuracy of budget allocations and submits budget transfers as necessary. Performs monthly reconciliation to ensure the transaction accuracy and submits various accounting forms such as Related Entity Transactions (RETs) and Journal Entry Transactions (JETs) as necessary for transaction correction. Operation Support : Assists the Dean and SOE Program Chairs in the financial management of all academic operations, including the faculty workload, class scheduling, student teacher supervision, residency mentor, program and unit enrollments, identification of unit priorities, and implementation of special projects. Develops practices and processes within SOE for efficient and effective program and financial operations. Provides guidance and training for managing enrollment and finances; works with the School of Education Academic Program Assessment Analyst to review the academic planning report for the School of Education programs and faculty workload input. Calculates and analyzes program data such as Full-Time Equivalent Students (FTES), Full-Time Equivalent Faculty (FTEF), Student Faculty Ratio (SFR), Weighted Teaching Units (WTU), etc. for planning and forecasting. Reviews financial department reports and advises the Dean and the Academic Affairs’ budget officer of budget, funding, financial, and system issues. Analyzes operational procedural problems and develops recommendations for solutions. Implements operating procedures based on best practices and the requirements of programs and department. Serves as the primary contact for Interagency Financial Transactions (IFTs) that come to School of Education and verifies the accounting string. Initiates IFTs for School of Education as necessary. Position Management : Works closely with Academic Planning and Budgeting office, Faculty Affairs, and Human Resources to monitor all positions in School of Education and performs position reconciliation for accuracy. Submits Position Management Action Form (PMAFs) for position updates. Ensures all School of Education payroll expenses are coded accurately and processes payroll expenditure transfer request for any adjustments as necessary. Provides support for School of Education staff recruitment effort by submitting all pre-recruitment paperwork and creating job cards in CHRS. Submits hiring documentation for School of Education employees related to, but not limited to, temporary assignment, reclassification, in-range/in-class progression, stipend, etc. Unit and Program Support : Provides fiscal guidance to Dean, Associate Dean, and Program Chairs, and program support staff. Assists programs with fiscal responsibilities including reviewing, preparing, and processing forms to finance, purchasing, accounts payable, HR, payroll, etc. Assists with SOE onboarding for new faculty, staff, and administrators as necessary. Provides travel guidance to SOE administrators, faculty, and staff as needed. Handles administrative and operational support for travel requests, including booking, travel claims, international travel and risk related forms for faculty-approved travel. Provides training and supports in using the Certify module for faculty to submit reimbursement requests. Grant Support : Provides post-award support to the Dean of School of Education when a sponsor awards funding to the Dean of School of Education as the Principal Investigator (PI). Assists PI in administering the projects including support in processing purchasing, personnel actions, and other project-related actions. Assists PI in maintaining back-up documentation for grant expenditures, reconciles grant expenditures on a regular basis. Works closely with PI, Financial Services, RSP, and other professional staff to assist the PI in meeting award requirements. Provides MSFT/IRA grant management support to SOE departments with fund information to ensure funds are coded correctly and expensed by corresponding deadlines. Performs other related duties as assigned. REQUIREMENTS OF POSITION: Bachelor’s degree in Business, Finance, Accounting, or closely related field required; master’s degree (MBA or MPA) preferred. At least three years of moderate to complex analytical experience performing work involving preparation, analysis, and presentation of budgets is required; five years is preferred. Must have at least three years of experience in a university office. Extensive experience and thorough knowledge in an academic administrative environment including experience in: (1) budgetary procedures; (2) accepted accounting principles and ability to apply extensive expertise to complex principles and practices of fiscal management; and (3) interactive database systems, such as PeopleSoft to manage budget, personnel, and student enrollment functions. Ability to perform accurately in a detail-oriented, busy work environment. Ability to work collaboratively and supportively with administrative and staff colleagues in Academic Affairs, Academic Planning and Budgeting, Faculty Affairs, Advancement, Human Resources, Business and Financial Affairs, and Enrollment Management. Excellent communication skills with the ability to negotiate and establish priorities to achieve results and expedite projects. Ability to work independently and to develop and implement operational strategies in solving problems. Ability to analyze and interpret university policies and procedures and effectively interact with all levels of staff and administration and handle situations of a sensitive and confidential nature. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Hiring Range: $4,500 - $5,350 per month Closing Date/Time: Open until filled
Cal State University (CSU) San Marcos
333 S Twin Oaks Valley Rd, San Marcos, CA 92096, USA
Description: Job Overview Under the general direction of the Associate Dean, this position has lead program administrative responsibility and accountability for the budget management and resource allocation of the College of Education, Health and Human Services (CEHHS). The primary fiscal responsibilities include program budget management, strategic planning and resource management as well as serving as financial liaison throughout the college, campus and outside entities. Additionally, the position oversees the administrative processes for staff hiring and the financial duties of college support staff. CEHHS is a highly complex organization with an annual stateside budget of approximately $11.3 million of base and recurring one-time funds comprising three schools and seven distinct units with a significant number of programs. The complexity is augmented by a unique-to-campus joint operating relationship with Extended Learning (EL). In addition to the stateside finances, CEHHS has an annual approximate $3.2 million budget impact associated with EL programs managed via the split-funded model and $2 million in trust accounts separate from EL. Total fiscal responsibility across all unit types is $16.5 million. This position’s primary role is analyzer, monitor, reconciler, and projector for all college activities related to fiscal administration. It analyzes historical data to develop trends, monitors AY spending, reconciles differences between projected and actual expenses and compiles complex reports as needed for the college’s executive leadership. It advises on budget needs, using data collected and conclusions drawn to support the college’s strategic planning reporting findings from independently driven research. The Senior Budget Analyst for CEHHS administers all aspects of the college’s complex budget operations and leads consultations and guides department/school staff in their budgetary responsibilities. The Senior Budget Analyst routinely audits departmental/school accounts to ensure proper procedures are being followed to yield accuracy of information. Position uses appreciable judgment in the development of policies and procedures related to issues created by CEHHS’ unique budget and frequently not covered by existing policies and procedures. It uses appreciable ingenuity and innovation to conceive of new approaches and solutions to address complex problems and issues through advanced analytical work and make recommendations to the Dean and Associate Dean on short and long-term fiscal matters. Uses sound accounting practices to produce budgetary forecasting, spending models, and fiscal efficiency analyses, using data to exert influence over key financial objectives with high visibility and broad impact on college and inform campus decisions. Develops, maintains, updates, and analyzes intricate and complex centralized budget accounting tracking system for state appropriations, Extended Learning accounts, salary and operational expenditure management, trust revenue, Auxiliary accounts, and other college fiscal accounts; serves as the liaison regarding budgetary issues with numerous campus divisions. This position works closely with Extended Learning (EL) to maintain and oversee budgets. This position requires advanced expertise in a wide range of technical, analytical, accounting and communication skills and a high level of confidentially due to the sensitive information and situations addressed. This position is primarily responsible for leading assigned college support staff in coordination in budgetary matters. Supports other college functions as needed. Independent decision-making authority is assigned over the range of these operations, with oversight from the Dean and Associate Dean. Position Summary Senior Budget Analyst (Administrative Analyst/Specialist Exempt II) This is a full time, exempt position, which will lead toward permanent status following the successful completion of a probationary period. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 14 paid holidays are offered each year; 13 scheduled on specific days and a Personal Holiday that may be taken any time during the year. A comprehensive benefits summary for this position is available online by visiting our Benefits Portal . Anticipated Hiring Salary Range: $6,250 - $7,084 per month CSU Classification Salary Range: $5,022 - $9,083 per month California State University San Marcos A mid-size university located in San Diego's vibrant North County, we are dedicated to service, innovation, leadership and diversity. We have an attentive faculty and state-of-the-art facilities which offer our students hundreds of opportunities to learn, lead, play and serve. California State University San Marcos is a new kind of university, pushing the boundaries of innovation to prepare tomorrow's leaders, build stronger communities and solve pressing issues. Cutting-edge research meets hands-on application at our campus and in the real world. Application Process This position is open until filled. For assurance of full consideration, please submit application, cover letter and resume by 11:59pm on September 28, 2023. Application requires answers to supplemental questions. Applicants who require an accommodation during the application or testing process due to a disability recognized under the Americans with Disabilities Act (ADA)/CA Fair Employment and Housing Act (FEHA) should notify the Office of Human Resources at (760) 750-4418 or e-mail: hr@csusm.edu . Hearing & speech impaired call our TDD at (760) 750-3238. Supplemental Information CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/. Questions should be sent to the Office of Human Resources at hr@csusm.edu. Following a conditional offer of employment, satisfactory completion of a background check (including criminal records check) is required prior to beginning employment. Any offer of employment rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. This position is a "designated position" in the California State University's Conflict of Interest Code. The incumbent in this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. California State University San Marcos is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act or Clery Act Notification can be found at https://www.csusm.edu/clery/annualreports.html . California State University San Marcos is not a sponsoring agent for staff or management positions (i.e. H1-B visas). Positions are posted for a minimum of 14 days. Closing Date/Time: Open until filled
Sep 15, 2023
Full Time
Description: Job Overview Under the general direction of the Associate Dean, this position has lead program administrative responsibility and accountability for the budget management and resource allocation of the College of Education, Health and Human Services (CEHHS). The primary fiscal responsibilities include program budget management, strategic planning and resource management as well as serving as financial liaison throughout the college, campus and outside entities. Additionally, the position oversees the administrative processes for staff hiring and the financial duties of college support staff. CEHHS is a highly complex organization with an annual stateside budget of approximately $11.3 million of base and recurring one-time funds comprising three schools and seven distinct units with a significant number of programs. The complexity is augmented by a unique-to-campus joint operating relationship with Extended Learning (EL). In addition to the stateside finances, CEHHS has an annual approximate $3.2 million budget impact associated with EL programs managed via the split-funded model and $2 million in trust accounts separate from EL. Total fiscal responsibility across all unit types is $16.5 million. This position’s primary role is analyzer, monitor, reconciler, and projector for all college activities related to fiscal administration. It analyzes historical data to develop trends, monitors AY spending, reconciles differences between projected and actual expenses and compiles complex reports as needed for the college’s executive leadership. It advises on budget needs, using data collected and conclusions drawn to support the college’s strategic planning reporting findings from independently driven research. The Senior Budget Analyst for CEHHS administers all aspects of the college’s complex budget operations and leads consultations and guides department/school staff in their budgetary responsibilities. The Senior Budget Analyst routinely audits departmental/school accounts to ensure proper procedures are being followed to yield accuracy of information. Position uses appreciable judgment in the development of policies and procedures related to issues created by CEHHS’ unique budget and frequently not covered by existing policies and procedures. It uses appreciable ingenuity and innovation to conceive of new approaches and solutions to address complex problems and issues through advanced analytical work and make recommendations to the Dean and Associate Dean on short and long-term fiscal matters. Uses sound accounting practices to produce budgetary forecasting, spending models, and fiscal efficiency analyses, using data to exert influence over key financial objectives with high visibility and broad impact on college and inform campus decisions. Develops, maintains, updates, and analyzes intricate and complex centralized budget accounting tracking system for state appropriations, Extended Learning accounts, salary and operational expenditure management, trust revenue, Auxiliary accounts, and other college fiscal accounts; serves as the liaison regarding budgetary issues with numerous campus divisions. This position works closely with Extended Learning (EL) to maintain and oversee budgets. This position requires advanced expertise in a wide range of technical, analytical, accounting and communication skills and a high level of confidentially due to the sensitive information and situations addressed. This position is primarily responsible for leading assigned college support staff in coordination in budgetary matters. Supports other college functions as needed. Independent decision-making authority is assigned over the range of these operations, with oversight from the Dean and Associate Dean. Position Summary Senior Budget Analyst (Administrative Analyst/Specialist Exempt II) This is a full time, exempt position, which will lead toward permanent status following the successful completion of a probationary period. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 14 paid holidays are offered each year; 13 scheduled on specific days and a Personal Holiday that may be taken any time during the year. A comprehensive benefits summary for this position is available online by visiting our Benefits Portal . Anticipated Hiring Salary Range: $6,250 - $7,084 per month CSU Classification Salary Range: $5,022 - $9,083 per month California State University San Marcos A mid-size university located in San Diego's vibrant North County, we are dedicated to service, innovation, leadership and diversity. We have an attentive faculty and state-of-the-art facilities which offer our students hundreds of opportunities to learn, lead, play and serve. California State University San Marcos is a new kind of university, pushing the boundaries of innovation to prepare tomorrow's leaders, build stronger communities and solve pressing issues. Cutting-edge research meets hands-on application at our campus and in the real world. Application Process This position is open until filled. For assurance of full consideration, please submit application, cover letter and resume by 11:59pm on September 28, 2023. Application requires answers to supplemental questions. Applicants who require an accommodation during the application or testing process due to a disability recognized under the Americans with Disabilities Act (ADA)/CA Fair Employment and Housing Act (FEHA) should notify the Office of Human Resources at (760) 750-4418 or e-mail: hr@csusm.edu . Hearing & speech impaired call our TDD at (760) 750-3238. Supplemental Information CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/. Questions should be sent to the Office of Human Resources at hr@csusm.edu. Following a conditional offer of employment, satisfactory completion of a background check (including criminal records check) is required prior to beginning employment. Any offer of employment rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. This position is a "designated position" in the California State University's Conflict of Interest Code. The incumbent in this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. California State University San Marcos is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act or Clery Act Notification can be found at https://www.csusm.edu/clery/annualreports.html . California State University San Marcos is not a sponsoring agent for staff or management positions (i.e. H1-B visas). Positions are posted for a minimum of 14 days. Closing Date/Time: Open until filled
Stanislaus State
1 University Circle, Turlock, California 95382, USA
Description: Position Summary ~Revised to extend deadline date~ Full-time position available on or after October 16, 2023 for Financial Services. Under general supervision, the Senior Budget Analyst provides support and guidance to all levels of campus personnel relative to budgetary issues. The incumbent is responsible for providing training to campus personnel on effective budgeting, data collection and analysis, and related topics. The incumbent is also responsible for year-round budget monitoring and review, processing of budget transfer journals and payroll transfers,with peak periods during the year especially during the summer months, efficient maintenance of budget files and correspondence electronically for reference in recurring situations and discussions as well as the position control portion of Labor Cost Distribution (LCD), updating and assigning positions as required, and processing of the monthly LCD files. Job Duties Duties include but are not limited to: Prepares budget transfer journal entries and payroll transfers as required. Supports the preparation and allocation of the comprehensive annual operating budget programs, assisting in ensuring the financial integrity of the campus is maintained. Provides service and support to the campus community by assisting in the management of assigned funding resources and in the development of new or expanding programs. Provides training, guidance, and support to assigned divisions, which includes understanding and using financial statement and report query tools. Provides consultative guidance to campus in administering budgetary and financial policies and practices, ensuring compliance with CSU system and campus budgeting policies. Analyzes budgetary data and financial information; prepares reports to illustrate findings. Forecasts revenues. Assist in reviewing and analyzing student fees, self-support funds and trust funds. Administers the budgetary portion of campus-wide Labor Cost Distribution (LCD) program for positions within the context of financial and budgetary policies, practices and expert knowledge of data flow. Reviews and assigns position numbers in PeopleSoft Human Resources, to ensure posting of payroll in the approved and appropriate chart fields. Routinely performs problem-solving and advising to ensure correct posting in PeopleSoft Finance, working with Payroll, Human Resources, IT, Division Management & Analysts, and campus departments. Assists in identifying and documenting unanticipated LCD problems, and recommends changes in practice within the context of position funding, coding, and outcomes. Processes the monthly LCD posting to the general ledger. Assists with reconciling LCD positions with budget submissions to support campus position control. Participates in the implementation and maintenance of PeopleSoft HR and Finance software systems, and Questica budget software programs. Enhances organization productivity and effectiveness by suggesting budgeting process improvements. Develops and delivers software training and process guides. Participates in preparation of the annual campus budget allocations and submission to the CSU Chancellor's Office in the required coded format of the CSU Financial Information Resource Management System (FIRMS). Prepares and analyzes consolidated reports during campus budget and periodic formal review processes. Prepare budget reports for campus-wide distribution. Attend the University Budget Advisory Committee meetings, and other budget-related meetings as assigned. Other duties as assigned. Minimum Qualifications Education: Equivalent to a bachelor's degree with a major in accounting, business administration, finance or a closely related field OR a combination of education and experience which provides the required knowledge and abilities. Experience: Three years of progressively responsible analytical experience including two years performing work involving the preparation, justification, and analysis, or the control and administration of a budget or budgetary program. Preferred Qualifications • Degree from a four-year college or university in Public or Business Administration preferred. • Expertise in Excel and with data query tools. • Demonstrated experience in information retrieval and data presentation and reporting. • Experience with PeopleSoft Financials and Human Resources OR similar large, complex software application. Implementation experience a plus. • CSU or higher education budgetary or financial experience. Campus-wide or company-wide budgetary program analysis, planning or administration a plus. • General knowledge of the purpose, functions, and fiscal organization of the CSU campuses; principles of position control and budgetary alignment. • Ability to perform analyses and present information in clear, concise reports. • Assume responsibility and initiative to prioritize emerging issues and handle concurrent multiple tasking. • Work with representatives to handle potentially sensitive situations and confidential information. • Effectively present ideas and concepts in written or presentation format. • Demonstrated ability to establish and maintain effective working relationships within and outside the work group. Knowledge, Skills, Abilities • Thorough knowledge of financial, budgetary and accounting principles and practices. • General knowledge of the purpose, functions, and fiscal organization of the CSU campuses; principles of position control and budgetary alignment. • Working knowledge of the principles and practices of public finance, administrative, personnel fiscal management and cash-flow management. • Working knowledge of research techniques and statistical principles and procedures. • Advanced proficiency with current word processing and spreadsheet software program, web browsers, query tools, integrated financial systems and/or other types of records management systems. • Knowledge of or ability to learn quickly the financial structure and financial procedures of the CSU. • Ability to analyze and review the budgets and financial practices of the campus, communicate clearly and present complex budget information in a clear, concise and professional manner, analyze situations accurately, and develop an effective course of action. Salary Range Anticipated salary will be $4,934 - $6,670 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full Senior Budget Analyst range: $4,934 - $9,522 per month) Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 9) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER SEPTEMBER 13, 2023. (Applications received after the screening date will be considered at the discretion of the university.) Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE #LI-GB1 Closing Date/Time: Open until filled
Sep 14, 2023
Full Time
Description: Position Summary ~Revised to extend deadline date~ Full-time position available on or after October 16, 2023 for Financial Services. Under general supervision, the Senior Budget Analyst provides support and guidance to all levels of campus personnel relative to budgetary issues. The incumbent is responsible for providing training to campus personnel on effective budgeting, data collection and analysis, and related topics. The incumbent is also responsible for year-round budget monitoring and review, processing of budget transfer journals and payroll transfers,with peak periods during the year especially during the summer months, efficient maintenance of budget files and correspondence electronically for reference in recurring situations and discussions as well as the position control portion of Labor Cost Distribution (LCD), updating and assigning positions as required, and processing of the monthly LCD files. Job Duties Duties include but are not limited to: Prepares budget transfer journal entries and payroll transfers as required. Supports the preparation and allocation of the comprehensive annual operating budget programs, assisting in ensuring the financial integrity of the campus is maintained. Provides service and support to the campus community by assisting in the management of assigned funding resources and in the development of new or expanding programs. Provides training, guidance, and support to assigned divisions, which includes understanding and using financial statement and report query tools. Provides consultative guidance to campus in administering budgetary and financial policies and practices, ensuring compliance with CSU system and campus budgeting policies. Analyzes budgetary data and financial information; prepares reports to illustrate findings. Forecasts revenues. Assist in reviewing and analyzing student fees, self-support funds and trust funds. Administers the budgetary portion of campus-wide Labor Cost Distribution (LCD) program for positions within the context of financial and budgetary policies, practices and expert knowledge of data flow. Reviews and assigns position numbers in PeopleSoft Human Resources, to ensure posting of payroll in the approved and appropriate chart fields. Routinely performs problem-solving and advising to ensure correct posting in PeopleSoft Finance, working with Payroll, Human Resources, IT, Division Management & Analysts, and campus departments. Assists in identifying and documenting unanticipated LCD problems, and recommends changes in practice within the context of position funding, coding, and outcomes. Processes the monthly LCD posting to the general ledger. Assists with reconciling LCD positions with budget submissions to support campus position control. Participates in the implementation and maintenance of PeopleSoft HR and Finance software systems, and Questica budget software programs. Enhances organization productivity and effectiveness by suggesting budgeting process improvements. Develops and delivers software training and process guides. Participates in preparation of the annual campus budget allocations and submission to the CSU Chancellor's Office in the required coded format of the CSU Financial Information Resource Management System (FIRMS). Prepares and analyzes consolidated reports during campus budget and periodic formal review processes. Prepare budget reports for campus-wide distribution. Attend the University Budget Advisory Committee meetings, and other budget-related meetings as assigned. Other duties as assigned. Minimum Qualifications Education: Equivalent to a bachelor's degree with a major in accounting, business administration, finance or a closely related field OR a combination of education and experience which provides the required knowledge and abilities. Experience: Three years of progressively responsible analytical experience including two years performing work involving the preparation, justification, and analysis, or the control and administration of a budget or budgetary program. Preferred Qualifications • Degree from a four-year college or university in Public or Business Administration preferred. • Expertise in Excel and with data query tools. • Demonstrated experience in information retrieval and data presentation and reporting. • Experience with PeopleSoft Financials and Human Resources OR similar large, complex software application. Implementation experience a plus. • CSU or higher education budgetary or financial experience. Campus-wide or company-wide budgetary program analysis, planning or administration a plus. • General knowledge of the purpose, functions, and fiscal organization of the CSU campuses; principles of position control and budgetary alignment. • Ability to perform analyses and present information in clear, concise reports. • Assume responsibility and initiative to prioritize emerging issues and handle concurrent multiple tasking. • Work with representatives to handle potentially sensitive situations and confidential information. • Effectively present ideas and concepts in written or presentation format. • Demonstrated ability to establish and maintain effective working relationships within and outside the work group. Knowledge, Skills, Abilities • Thorough knowledge of financial, budgetary and accounting principles and practices. • General knowledge of the purpose, functions, and fiscal organization of the CSU campuses; principles of position control and budgetary alignment. • Working knowledge of the principles and practices of public finance, administrative, personnel fiscal management and cash-flow management. • Working knowledge of research techniques and statistical principles and procedures. • Advanced proficiency with current word processing and spreadsheet software program, web browsers, query tools, integrated financial systems and/or other types of records management systems. • Knowledge of or ability to learn quickly the financial structure and financial procedures of the CSU. • Ability to analyze and review the budgets and financial practices of the campus, communicate clearly and present complex budget information in a clear, concise and professional manner, analyze situations accurately, and develop an effective course of action. Salary Range Anticipated salary will be $4,934 - $6,670 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full Senior Budget Analyst range: $4,934 - $9,522 per month) Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 9) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER SEPTEMBER 13, 2023. (Applications received after the screening date will be considered at the discretion of the university.) Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE #LI-GB1 Closing Date/Time: Open until filled
Cal State University (CSU) East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Description: Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $5,022.00 per month to $6,500.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. Classification Administrative Analyst/Specialist, Exempt II About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position Under the general direction of the College of Business & Economics' Dean, the Budget Analyst is responsible for the development, implementation, and monitoring of the college budgets. Additionally, this position is responsible for analyzing financial data, identifying trends, preparing projections, developing policies, and providing recommendations to support effective decision-making. This position will coordinate with the Deans regarding AACSB (Association to Advance Collegiate Schools of Business) accreditation requirements. Responsibilities Budget Development and Fiscal Coordination: Budget Development: collaborate with college departments and administrative offices to develop and prepare annual budgets, ensure alignment with organizational goals and objectives, evaluate budget proposals, analyze financial data, and make recommendations to optimize resource allocation. Financial Analysis: conduct comprehensive financial analysis (including variance analysis, cost projections, and revenue forecasting), identify trends, anomalies, and areas of improvement. Budget Monitoring: monitor and track budget, regularly review financial reports and prepare budgetary reports. Provide financial lead work, direction, and training to new employees in finance related documentation. Financial Tracking and Reporting: develop systems to track special initiative funding across departments/fiscal years, prepare accurate and timely financial reports (including budget reports, forecasts, and cost analyses). Compliance and Auditing: ensure compliance with internal policies, procedures, and regulatory requirements; participate in audits; assist in the preparation of audit schedules and responses to audit inquiries. Process Improvement: continuously assess and enhance budgeting and financial analysis processes; identify opportunities for automation, streamline workflows, and implement best practices to optimize efficiency and accuracy; evaluate/predict impact of new policies and regulations on internal processes. AACSB: Liaison to AACSB Chair and Committee. Track, research, reconcile, and analyze data for the accreditation process. Prepare financial reports for the accreditation process (annual and as needed). Other duties and special projects as assigned by the Dean’s office, including but not limited to providing support and back-up for Payroll and HR duties. Minimum Qualifications Requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. A Bachelor's degree and/or equivalent training. Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Required Qualifications Strong analytical skills with the ability to collect, organize, and analyze large volumes of financial data. Proficiency in financial modeling, forecasting, and budgeting techniques. Advanced knowledge of financial principles, practices, and regulations. Excellent attention to detail and accuracy in financial analysis and reporting. Strong communication skills, both written and verbal, with the ability to present complex financial information in a clear and concise manner. Proficiency in financial software and advanced proficiency in spreadsheet applications (e.g., Excel). Ability to work independently and collaborate effectively with cross-functional teams. Strong organizational skills with the ability to prioritize tasks and meet deadlines. Ability to interpret and apply policies. Preferred Skills and Knowledge Equivalent to five or more years of experience in financial oversight of a large/complex budget supporting a program or an organizational unit. A Bachelor’s degree in a related field (or an equivalent combination of education and relevant administrative experience). Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Closing Date/Time: October 21, 2023
Sep 15, 2023
Full Time
Description: Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $5,022.00 per month to $6,500.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. Classification Administrative Analyst/Specialist, Exempt II About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position Under the general direction of the College of Business & Economics' Dean, the Budget Analyst is responsible for the development, implementation, and monitoring of the college budgets. Additionally, this position is responsible for analyzing financial data, identifying trends, preparing projections, developing policies, and providing recommendations to support effective decision-making. This position will coordinate with the Deans regarding AACSB (Association to Advance Collegiate Schools of Business) accreditation requirements. Responsibilities Budget Development and Fiscal Coordination: Budget Development: collaborate with college departments and administrative offices to develop and prepare annual budgets, ensure alignment with organizational goals and objectives, evaluate budget proposals, analyze financial data, and make recommendations to optimize resource allocation. Financial Analysis: conduct comprehensive financial analysis (including variance analysis, cost projections, and revenue forecasting), identify trends, anomalies, and areas of improvement. Budget Monitoring: monitor and track budget, regularly review financial reports and prepare budgetary reports. Provide financial lead work, direction, and training to new employees in finance related documentation. Financial Tracking and Reporting: develop systems to track special initiative funding across departments/fiscal years, prepare accurate and timely financial reports (including budget reports, forecasts, and cost analyses). Compliance and Auditing: ensure compliance with internal policies, procedures, and regulatory requirements; participate in audits; assist in the preparation of audit schedules and responses to audit inquiries. Process Improvement: continuously assess and enhance budgeting and financial analysis processes; identify opportunities for automation, streamline workflows, and implement best practices to optimize efficiency and accuracy; evaluate/predict impact of new policies and regulations on internal processes. AACSB: Liaison to AACSB Chair and Committee. Track, research, reconcile, and analyze data for the accreditation process. Prepare financial reports for the accreditation process (annual and as needed). Other duties and special projects as assigned by the Dean’s office, including but not limited to providing support and back-up for Payroll and HR duties. Minimum Qualifications Requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. A Bachelor's degree and/or equivalent training. Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Required Qualifications Strong analytical skills with the ability to collect, organize, and analyze large volumes of financial data. Proficiency in financial modeling, forecasting, and budgeting techniques. Advanced knowledge of financial principles, practices, and regulations. Excellent attention to detail and accuracy in financial analysis and reporting. Strong communication skills, both written and verbal, with the ability to present complex financial information in a clear and concise manner. Proficiency in financial software and advanced proficiency in spreadsheet applications (e.g., Excel). Ability to work independently and collaborate effectively with cross-functional teams. Strong organizational skills with the ability to prioritize tasks and meet deadlines. Ability to interpret and apply policies. Preferred Skills and Knowledge Equivalent to five or more years of experience in financial oversight of a large/complex budget supporting a program or an organizational unit. A Bachelor’s degree in a related field (or an equivalent combination of education and relevant administrative experience). Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Closing Date/Time: October 21, 2023
Stanislaus State
1 University Circle, Turlock, California 95382, USA
Description: Position Summary Full-time position available on or after October 15, 2023 in University Budget Services. Under general supervision, the Budget Analyst is responsible for training campus personnel in effective budgeting, data collection and analysis, and related topics. The incumbent is also responsible for year-round budget monitoring, review, position control maintenance, and processing budget and payroll transfers. Job Duties Duties include but are not limited to: Prepares budget transfer journal entries and payroll transfers as required. Supports the preparation and allocation of the comprehensive annual operating budget programs, assisting in ensuring the financial integrity of the campus is maintained. Administers the budgetary portion of campus-wide Labor Cost Distribution (LCD) program for positions within the context of financial and budgetary policies, practices and expert knowledge of data flow. Reviews and assigns position numbers in PeopleSoft Human Resources, to ensure posting of payroll in the approved and appropriate chart fields. Routinely performs problem-solving and advising to ensure correct posting in PeopleSoft Finance, working with Payroll, Human Resources, IT, Division Management & Analysts, and campus departments. Assists in identifying and documenting unanticipated LCD problems, and recommends changes in practice within the context of position funding, coding, and outcomes. Processes the monthly LCD posting to the general ledger. Assists with reconciling LCD positions with budget submissions to support campus position control. Maintains position management files in Excel and budgeting software. Analyzes budgetary data and financial information; prepares reports to illustrate findings. Supports or develops budgetary information through analysis and forecasting within complex financial environment and within context of policies, practices and expert knowledge of data flow and budgetary requirements. Assist in reviewing and analyzing student fees, self-support funds and trust funds. Other duties as assigned. Minimum Qualifications Education : Equivalent to a bachelor's degree with a major in accounting, business administration, finance or a closely related field OR an equivalent combination of education and experience which provides the required knowledge and abilities. Experience : Two years of progressively responsible professional experience in analyzing data including one year involving duties such as preparation, justification and analysis or the control and administration of a budget or budgetary process. Preferred Qualifications Degree from a four-year college or university in Public or Business Administration. Expertise in Excel and with data query tools such as Hyperion or similar products. Demonstrated experience in information retrieval and data presentation an reporting. Experience with PeopleSoft Financials and Human Resources OR similar large complex software application. Implementation experience. CSU or higher education budgetary or financial experience. Campus-wide or company-wide budgetary program analysis, planning or administration. General knowledge of the purpose, functions, and fiscal organization of the CSU campuses; principles of position control and budgetary alignment. Ability to perform analyses and present information in clear, concise reports. Assume responsibility and initiative to prioritize emerging issues and handle concurrent multiple tasking. Prior experience working with representatives handling potentially sensitive situations and confidential information. Knowledge, Skills, Abilities General knowledge of financial, budgetary and accounting principles and practices. Working knowledge of the principles and practices of public finance, administrative, personnel fiscal management and cash-flow management. Working knowledge of research techniques and statistical principles and procedures. Advanced proficiency with current word processing and spreadsheet software program, web browsers, query tools, integrated financial systems and/or other types of records management systems. Familiarity with the principles of position control and budgetary alignment. Ability to define problem areas, collect data, perform preliminary analyses and make appropriate recommendations. Ability to write clear and concise analytical comments. Salary Range Anticipated salary will be $4,100 - $5,309 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist . (Full [Classification Name here] range: $4,100 - $7,912 per month) Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 9) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER SEPTEMBER 14, 2023. (Applications received after the screening date will be considered at the discretion of the university.) Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Closing Date/Time: Open until filled
Sep 14, 2023
Full Time
Description: Position Summary Full-time position available on or after October 15, 2023 in University Budget Services. Under general supervision, the Budget Analyst is responsible for training campus personnel in effective budgeting, data collection and analysis, and related topics. The incumbent is also responsible for year-round budget monitoring, review, position control maintenance, and processing budget and payroll transfers. Job Duties Duties include but are not limited to: Prepares budget transfer journal entries and payroll transfers as required. Supports the preparation and allocation of the comprehensive annual operating budget programs, assisting in ensuring the financial integrity of the campus is maintained. Administers the budgetary portion of campus-wide Labor Cost Distribution (LCD) program for positions within the context of financial and budgetary policies, practices and expert knowledge of data flow. Reviews and assigns position numbers in PeopleSoft Human Resources, to ensure posting of payroll in the approved and appropriate chart fields. Routinely performs problem-solving and advising to ensure correct posting in PeopleSoft Finance, working with Payroll, Human Resources, IT, Division Management & Analysts, and campus departments. Assists in identifying and documenting unanticipated LCD problems, and recommends changes in practice within the context of position funding, coding, and outcomes. Processes the monthly LCD posting to the general ledger. Assists with reconciling LCD positions with budget submissions to support campus position control. Maintains position management files in Excel and budgeting software. Analyzes budgetary data and financial information; prepares reports to illustrate findings. Supports or develops budgetary information through analysis and forecasting within complex financial environment and within context of policies, practices and expert knowledge of data flow and budgetary requirements. Assist in reviewing and analyzing student fees, self-support funds and trust funds. Other duties as assigned. Minimum Qualifications Education : Equivalent to a bachelor's degree with a major in accounting, business administration, finance or a closely related field OR an equivalent combination of education and experience which provides the required knowledge and abilities. Experience : Two years of progressively responsible professional experience in analyzing data including one year involving duties such as preparation, justification and analysis or the control and administration of a budget or budgetary process. Preferred Qualifications Degree from a four-year college or university in Public or Business Administration. Expertise in Excel and with data query tools such as Hyperion or similar products. Demonstrated experience in information retrieval and data presentation an reporting. Experience with PeopleSoft Financials and Human Resources OR similar large complex software application. Implementation experience. CSU or higher education budgetary or financial experience. Campus-wide or company-wide budgetary program analysis, planning or administration. General knowledge of the purpose, functions, and fiscal organization of the CSU campuses; principles of position control and budgetary alignment. Ability to perform analyses and present information in clear, concise reports. Assume responsibility and initiative to prioritize emerging issues and handle concurrent multiple tasking. Prior experience working with representatives handling potentially sensitive situations and confidential information. Knowledge, Skills, Abilities General knowledge of financial, budgetary and accounting principles and practices. Working knowledge of the principles and practices of public finance, administrative, personnel fiscal management and cash-flow management. Working knowledge of research techniques and statistical principles and procedures. Advanced proficiency with current word processing and spreadsheet software program, web browsers, query tools, integrated financial systems and/or other types of records management systems. Familiarity with the principles of position control and budgetary alignment. Ability to define problem areas, collect data, perform preliminary analyses and make appropriate recommendations. Ability to write clear and concise analytical comments. Salary Range Anticipated salary will be $4,100 - $5,309 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist . (Full [Classification Name here] range: $4,100 - $7,912 per month) Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 9) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER SEPTEMBER 14, 2023. (Applications received after the screening date will be considered at the discretion of the university.) Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Closing Date/Time: Open until filled
Cal State University (CSU) San Jose
1 Washington Street, San Jose, CA 95192, USA
Description: Job Summary Reporting to the Director of Undergraduate Admissions (UA) and also supports and gets lead direction from the Director of Student Outreach and Recruitment (SOAR), the Administrative Analyst performs a full range of moderately complex to complex office and administrative support functions for both departments. Working independently, under general supervision, the Administrative Analyst is primarily responsible for providing day-to-day administration of key office functions and performs a variety of administrative technical support to the Directors and staff as needed. The offices include Undergraduate Admissions, Student Outreach and Recruitment and the SJSU Welcome Center. In addition, this position is responsible for complex tasks and processes related to the unit’s operational budget expenditures such as providing analysis reports, absence time management tracking, and processing of fulfillment, travel, and procurement. In addition, this position ensures inventory of property/equipment/supplies, assists with all aspects of planning for events and supports operational unit activities related to UA and SOAR as well as other departments in Enrollment Management. Key Responsibilities Provides complex administrative support for functions for UA and SOAR Performs the analysis and reconciliation of the operational expenses, reimbursements for travel, processes payments to vendors, and procures equipment and supplies Processes expense reports, reconciles operational expenses for general fund and trust accounts through the use of PeopleSoft, FTS financial reporting and other databases Assists managers with the hiring processing and expense tracking of all student workers; state funding as well as federal work-study Ensures all travel requests and arrangements for UA and SOAR recruiters/staff are made during peak travel season/s Works collaboratively with the EM Budget and University Personnel Confidential and the Division Lead Budget Analyst to monitor unit operational expenses, provide budgetary reports, and meet divisional budget deadlines Meets with Directors and Managers to review budget reports. Rectifies and resolves budget issues Advises and assists Directors and Managers with mid-year and annual office budget projections submissions. Creates, reconciles and submits budgetary tracking reports as requested Serves as the department resource for CMS PeopleSoft Financial resource and purchasing Oversees and coordinates day-to-day administrative operations of UA and SOAR including maintaining the Director’s calendars, scheduling meetings and appointments Assists in the planning of small to large-scale virtual and in-person recruitment and yield events. Serving as the administrative assistance for events Provides customer service assistance for all aspects of the office including, face to face walk in service in the office, e-mail correspondence, virtual support and telephone calls to students, staff, faculty, and all campus constituents Assists Directors and managers to respond to problems or issues related to office administration and or student status Knowledge, Skills & Abilities Strong knowledge of program administration principles, practices, and methods Working knowledge of budget policies and procedures Working knowledge of general practices, program, and/or administrative specialty Ability to understand, interpret and uphold university and CSU policies as related to finance, human resources, CMS, procurement, travel and off budgets Demonstrated organizational and coordination skills Ability to organize and handle multiple priorities and meet project/assignment deadlines Ability to create meetings using calendar, zoom links, webinars, Google G-chat and other communication methods and virtual platforms Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques Thorough knowledge of English grammar, business writing, punctuation, and spelling Ability to compose correspondence and reports utilizing system databases or software Ability to learn PeopleSoft/CMS and other university financial reporting systems Working knowledge of computer applications such as word processing and spreadsheets Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies Ability to work weekends and evenings during peak admission, recruitment and yield season Required Qualifications A bachelor's degree and/or equivalent training Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Qualifications Two (2) years of progressively responsible administrative work experience Experience working in a higher educational environment Excellent written and verbal communication skills Experience with PeopleSoft, Microsoft Office, Excel, Google suite, calendaring, databases, and spreadsheets Experience planning and coordinating events or projects Experience tracking multiple budgets and accounts Customer service experience, preferably in a Higher Education environment Compensation Classification: Administrative Analyst/Specialist - Non Exempt Anticipated Hiring Range: $4,494/month - $5,189/month CSU Salary Range: $3,518/month - $6,791/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: July 14, 2023 through July 30, 2023 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against the COVID-19 virus (including all booster doses of an approved vaccine for which an individual is eligible per current CDC recommendations) or declare a medical or religious exemption from doing so. As a condition of employment, any candidates advanced in a currently open search process should be prepared to comply with this requirement as well as with other safety measures established on the campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Closing Date/Time: Open until filled
Sep 14, 2023
Full Time
Description: Job Summary Reporting to the Director of Undergraduate Admissions (UA) and also supports and gets lead direction from the Director of Student Outreach and Recruitment (SOAR), the Administrative Analyst performs a full range of moderately complex to complex office and administrative support functions for both departments. Working independently, under general supervision, the Administrative Analyst is primarily responsible for providing day-to-day administration of key office functions and performs a variety of administrative technical support to the Directors and staff as needed. The offices include Undergraduate Admissions, Student Outreach and Recruitment and the SJSU Welcome Center. In addition, this position is responsible for complex tasks and processes related to the unit’s operational budget expenditures such as providing analysis reports, absence time management tracking, and processing of fulfillment, travel, and procurement. In addition, this position ensures inventory of property/equipment/supplies, assists with all aspects of planning for events and supports operational unit activities related to UA and SOAR as well as other departments in Enrollment Management. Key Responsibilities Provides complex administrative support for functions for UA and SOAR Performs the analysis and reconciliation of the operational expenses, reimbursements for travel, processes payments to vendors, and procures equipment and supplies Processes expense reports, reconciles operational expenses for general fund and trust accounts through the use of PeopleSoft, FTS financial reporting and other databases Assists managers with the hiring processing and expense tracking of all student workers; state funding as well as federal work-study Ensures all travel requests and arrangements for UA and SOAR recruiters/staff are made during peak travel season/s Works collaboratively with the EM Budget and University Personnel Confidential and the Division Lead Budget Analyst to monitor unit operational expenses, provide budgetary reports, and meet divisional budget deadlines Meets with Directors and Managers to review budget reports. Rectifies and resolves budget issues Advises and assists Directors and Managers with mid-year and annual office budget projections submissions. Creates, reconciles and submits budgetary tracking reports as requested Serves as the department resource for CMS PeopleSoft Financial resource and purchasing Oversees and coordinates day-to-day administrative operations of UA and SOAR including maintaining the Director’s calendars, scheduling meetings and appointments Assists in the planning of small to large-scale virtual and in-person recruitment and yield events. Serving as the administrative assistance for events Provides customer service assistance for all aspects of the office including, face to face walk in service in the office, e-mail correspondence, virtual support and telephone calls to students, staff, faculty, and all campus constituents Assists Directors and managers to respond to problems or issues related to office administration and or student status Knowledge, Skills & Abilities Strong knowledge of program administration principles, practices, and methods Working knowledge of budget policies and procedures Working knowledge of general practices, program, and/or administrative specialty Ability to understand, interpret and uphold university and CSU policies as related to finance, human resources, CMS, procurement, travel and off budgets Demonstrated organizational and coordination skills Ability to organize and handle multiple priorities and meet project/assignment deadlines Ability to create meetings using calendar, zoom links, webinars, Google G-chat and other communication methods and virtual platforms Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques Thorough knowledge of English grammar, business writing, punctuation, and spelling Ability to compose correspondence and reports utilizing system databases or software Ability to learn PeopleSoft/CMS and other university financial reporting systems Working knowledge of computer applications such as word processing and spreadsheets Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies Ability to work weekends and evenings during peak admission, recruitment and yield season Required Qualifications A bachelor's degree and/or equivalent training Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Qualifications Two (2) years of progressively responsible administrative work experience Experience working in a higher educational environment Excellent written and verbal communication skills Experience with PeopleSoft, Microsoft Office, Excel, Google suite, calendaring, databases, and spreadsheets Experience planning and coordinating events or projects Experience tracking multiple budgets and accounts Customer service experience, preferably in a Higher Education environment Compensation Classification: Administrative Analyst/Specialist - Non Exempt Anticipated Hiring Range: $4,494/month - $5,189/month CSU Salary Range: $3,518/month - $6,791/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: July 14, 2023 through July 30, 2023 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against the COVID-19 virus (including all booster doses of an approved vaccine for which an individual is eligible per current CDC recommendations) or declare a medical or religious exemption from doing so. As a condition of employment, any candidates advanced in a currently open search process should be prepared to comply with this requirement as well as with other safety measures established on the campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Closing Date/Time: Open until filled
Cal State University (CSU) East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Description: Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $5,417.00 per month to $6,250.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. Classification Administrative Analyst/Specialist, Exempt II About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position Under the general supervision of the FD&O Director of Business Operations, the Workflow Analyst is the central point of contact for coordination of the department’s computerized maintenance management system (CMMS) for receipt, monitoring, and tracking of all customer planned maintenance and non-maintenance service requests and emergencies. This position works with all FD&O managers and supervisors to plan, coordinate, schedule, record, and track assigned service requests. The Workflow Analyst also collaborates with service units to plan, coordinate and to schedule work performed by outside vendors and contractors. This position performs administrative and other duties as required to meet the operational needs of the department. Responsibilities Facilities Maintenance Management System Administration: Oversee all aspects of the department’s computerized maintenance management system (CMMS) to ensure system performance as intended to support FD&O operations Oversee user access ensuring users such as FD&O managers, staff and respective department partners have the required user access levels to support their work and ensure accounts are deactivated upon separation of such individuals Troubleshoot mobile devices, assist with password resets and provide system based administrative support Coordinate with campus Information Technology department to resolve database/campus issues Ensure continuous improvement to increase workflow efficiencies and reduce barriers to communication Ensure CMMS software is updated per service vendor requirements to maintain security and efficiency Oversee the service contract to ensure the department is receiving the required service level and support from the service vendor Workflow Coordination and Reporting: Review and process service and event requests to create work orders to be assigned to different service units Develop a preliminary prioritized work order method according the department’s criteria for fire and life safety and impact on operations Work in collaboration with managers, supervisors leads, skilled trades, and/or laborers to schedule prioritized work orders regarding urgent work orders Oversee workflow process to include work order tracking, prioritization, assignment, and scheduling within the CMMS Coordinate and plan trades, grounds, and custodial customer work requests through department managers and supervisors including both planned and unplanned requests, preventative maintenance, deferred maintenance, work scheduling, campus projects, contract coordination, and special projects Monitor and report status on work in progress through the appropriate manager, supervisor, or project supervisor/manager Conduct analysis of CMMS system performances in order to maximize usage for both the software capabilities and that of staff personnel assigned to facilities Review all work orders and work with appropriate supervisor to close all completed work orders Service And Event Scheduling Oversight: Review all services and event requests Coordinate the sequencing of work that requires multiple trades with supervisors and service managers to create a master schedule Ensure agreed tasks and time lines are uploaded into the system and assigned the respective service unit Review time input for all routine work for completeness Ensure development and coordination for work estimates, work schedules, and sequence work requirements through the project supervisor/project manager Ensure CMMS documentation of requests, projects, and reports with dissemination to managers, project supervisors/manager, and supervisors Provide a weekly look ahead schedule for each shop Select and schedule work orders from the oldest to the newest Review, accept, and assign new work orders appropriately via work control Project work orders and deadlines will be scheduled via work control Cost Estimation: Develop preliminary cost estimates of materials and labor to aid customers' decisions on proceeding with a service request or a project Enter and post actual materials & labor costs into the CMMS system Creates and monitors reports related to FDO labor and material costs Oversee work order time schedules and quotes Oversee the maintenance of work orders including, but not limited to, all chargeback work orders, memorandum of understanding (MOU) work orders, special projects, and events Ensure related costs and appropriate chartfield strings are entered into the CMMS as needed Collaborate closely with the department budget analyst to ensure Purchase Orders are aligned with scheduled services Ensure accurate reporting for year-end closing; provides reports and information as needed Monthly tracking of overtime and labor reporting Customer Relations: Perform customer service functions, such as responding to customer inquiries relating to service requests and work orders; Validate information and research discrepancies Use independent discretion and sound judgment to respond to questions from campus departments and auxiliaries, and resolve issues as needed Develop and maintain relationships with campus building occupants/liaisons to understand campus and specific building needs Ensure campus service level standards are communicated to the campus Maintain campus service levels Provide customer service and communication as it relates to work orders, request processing, request status, schedules, quality assurance to verify completion of work, and overall workflow Meet with customers, as needed, to clarify work requests Maintain customer communication interface to scheduling and coordination of work requests with updates as needed Analysis and Reporting: Review open work orders for bottlenecks and identifies work priorities based on university functions; communicates with service units to ensure priorities are shared with shop supervisors Compile, organize, analyze, and prepare CMMS billing reports for work orders, auxiliary standing work orders and vehicle usage chargebacks on a quarterly and/or monthly basis Analyze work order system (CMMS) data to identify metrics that reflect organizational efficiencies and manners in which such key performance indicators can be improved upon Continually assess common practices in CMMS; identifying and prioritizing areas that could be improved upon to improve data integrity and workflow efficiencies Initiate, develop, and implement ways to improve processes which contribute to operational efficiency Develop and provide meaningful reports to supply analysis of data for both CMMS and contracts Make recommendations to improve efficiencies and operations through system queries including work order performance for both planned and unplanned requests, and cost recovery effectiveness where required Establish training standards for end users in the proper usage of our CMMS system software to achieve consistent campus customer reporting to facilities completed efforts by customer, building, or department Maintain historical CMMS metrics, cost database, and completed work Training: Assess/identify training needs related to CMMS Plan, develop, and conduct formal work order training sessions, orientations, demonstrations, and tutorials for FDM managers, staff, trades, workers, and the campus community Write work management related user documentation, user guides, instructor guides, training outlines, and standard operating procedures Provide informal and impromptu training and support to end users via telephone, computer, and in person Research, develop, and assist management in creating work management processes and standard operating procedures Lead Responsibilities: Provide oversight and guidance to the Work Control Support Specialist, front desk Facilities Services Assistant(s) and any Student Assistant(s) in support of work control Work with the Work Control Support Specialist to ensure campus event related maintenance and services are planned, coordinated and supported in a timely manner Other Duties As Assigned. Minimum Qualifications A Bachelor's degree or equivalent experience with understanding of facilities management practices with experience in planning, organizing, and providing direction to support staff Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods Required Qualifications General knowledge and experience working in an educational facilities management environment and understanding of the scope of services and tasks in the department Working knowledge and experience in computerized system programming Detailed, organized, and ability to prioritize workload Proficiency with Microsoft Suite (e.g., Word, Excel, Outlook, and PowerPoint) and related software Possess sound leadership skills, judgment and strong decision-making skills Ability to work across multiple levels in the organizations and with ethnically diverse groups Ability to communicate effectively both verbally and in writing with staff and management Preferred Skills and Knowledge Three (3) years minimum demonstrated increasing experience working with a facilities department’s computer maintenance management system (CMMS) Working experience in a university or college environment Knowledge and experience using the CMMS to coordinate and schedule multiple tasks Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Closing Date/Time: January 14, 2024
Sep 15, 2023
Full Time
Description: Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $5,417.00 per month to $6,250.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. Classification Administrative Analyst/Specialist, Exempt II About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position Under the general supervision of the FD&O Director of Business Operations, the Workflow Analyst is the central point of contact for coordination of the department’s computerized maintenance management system (CMMS) for receipt, monitoring, and tracking of all customer planned maintenance and non-maintenance service requests and emergencies. This position works with all FD&O managers and supervisors to plan, coordinate, schedule, record, and track assigned service requests. The Workflow Analyst also collaborates with service units to plan, coordinate and to schedule work performed by outside vendors and contractors. This position performs administrative and other duties as required to meet the operational needs of the department. Responsibilities Facilities Maintenance Management System Administration: Oversee all aspects of the department’s computerized maintenance management system (CMMS) to ensure system performance as intended to support FD&O operations Oversee user access ensuring users such as FD&O managers, staff and respective department partners have the required user access levels to support their work and ensure accounts are deactivated upon separation of such individuals Troubleshoot mobile devices, assist with password resets and provide system based administrative support Coordinate with campus Information Technology department to resolve database/campus issues Ensure continuous improvement to increase workflow efficiencies and reduce barriers to communication Ensure CMMS software is updated per service vendor requirements to maintain security and efficiency Oversee the service contract to ensure the department is receiving the required service level and support from the service vendor Workflow Coordination and Reporting: Review and process service and event requests to create work orders to be assigned to different service units Develop a preliminary prioritized work order method according the department’s criteria for fire and life safety and impact on operations Work in collaboration with managers, supervisors leads, skilled trades, and/or laborers to schedule prioritized work orders regarding urgent work orders Oversee workflow process to include work order tracking, prioritization, assignment, and scheduling within the CMMS Coordinate and plan trades, grounds, and custodial customer work requests through department managers and supervisors including both planned and unplanned requests, preventative maintenance, deferred maintenance, work scheduling, campus projects, contract coordination, and special projects Monitor and report status on work in progress through the appropriate manager, supervisor, or project supervisor/manager Conduct analysis of CMMS system performances in order to maximize usage for both the software capabilities and that of staff personnel assigned to facilities Review all work orders and work with appropriate supervisor to close all completed work orders Service And Event Scheduling Oversight: Review all services and event requests Coordinate the sequencing of work that requires multiple trades with supervisors and service managers to create a master schedule Ensure agreed tasks and time lines are uploaded into the system and assigned the respective service unit Review time input for all routine work for completeness Ensure development and coordination for work estimates, work schedules, and sequence work requirements through the project supervisor/project manager Ensure CMMS documentation of requests, projects, and reports with dissemination to managers, project supervisors/manager, and supervisors Provide a weekly look ahead schedule for each shop Select and schedule work orders from the oldest to the newest Review, accept, and assign new work orders appropriately via work control Project work orders and deadlines will be scheduled via work control Cost Estimation: Develop preliminary cost estimates of materials and labor to aid customers' decisions on proceeding with a service request or a project Enter and post actual materials & labor costs into the CMMS system Creates and monitors reports related to FDO labor and material costs Oversee work order time schedules and quotes Oversee the maintenance of work orders including, but not limited to, all chargeback work orders, memorandum of understanding (MOU) work orders, special projects, and events Ensure related costs and appropriate chartfield strings are entered into the CMMS as needed Collaborate closely with the department budget analyst to ensure Purchase Orders are aligned with scheduled services Ensure accurate reporting for year-end closing; provides reports and information as needed Monthly tracking of overtime and labor reporting Customer Relations: Perform customer service functions, such as responding to customer inquiries relating to service requests and work orders; Validate information and research discrepancies Use independent discretion and sound judgment to respond to questions from campus departments and auxiliaries, and resolve issues as needed Develop and maintain relationships with campus building occupants/liaisons to understand campus and specific building needs Ensure campus service level standards are communicated to the campus Maintain campus service levels Provide customer service and communication as it relates to work orders, request processing, request status, schedules, quality assurance to verify completion of work, and overall workflow Meet with customers, as needed, to clarify work requests Maintain customer communication interface to scheduling and coordination of work requests with updates as needed Analysis and Reporting: Review open work orders for bottlenecks and identifies work priorities based on university functions; communicates with service units to ensure priorities are shared with shop supervisors Compile, organize, analyze, and prepare CMMS billing reports for work orders, auxiliary standing work orders and vehicle usage chargebacks on a quarterly and/or monthly basis Analyze work order system (CMMS) data to identify metrics that reflect organizational efficiencies and manners in which such key performance indicators can be improved upon Continually assess common practices in CMMS; identifying and prioritizing areas that could be improved upon to improve data integrity and workflow efficiencies Initiate, develop, and implement ways to improve processes which contribute to operational efficiency Develop and provide meaningful reports to supply analysis of data for both CMMS and contracts Make recommendations to improve efficiencies and operations through system queries including work order performance for both planned and unplanned requests, and cost recovery effectiveness where required Establish training standards for end users in the proper usage of our CMMS system software to achieve consistent campus customer reporting to facilities completed efforts by customer, building, or department Maintain historical CMMS metrics, cost database, and completed work Training: Assess/identify training needs related to CMMS Plan, develop, and conduct formal work order training sessions, orientations, demonstrations, and tutorials for FDM managers, staff, trades, workers, and the campus community Write work management related user documentation, user guides, instructor guides, training outlines, and standard operating procedures Provide informal and impromptu training and support to end users via telephone, computer, and in person Research, develop, and assist management in creating work management processes and standard operating procedures Lead Responsibilities: Provide oversight and guidance to the Work Control Support Specialist, front desk Facilities Services Assistant(s) and any Student Assistant(s) in support of work control Work with the Work Control Support Specialist to ensure campus event related maintenance and services are planned, coordinated and supported in a timely manner Other Duties As Assigned. Minimum Qualifications A Bachelor's degree or equivalent experience with understanding of facilities management practices with experience in planning, organizing, and providing direction to support staff Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods Required Qualifications General knowledge and experience working in an educational facilities management environment and understanding of the scope of services and tasks in the department Working knowledge and experience in computerized system programming Detailed, organized, and ability to prioritize workload Proficiency with Microsoft Suite (e.g., Word, Excel, Outlook, and PowerPoint) and related software Possess sound leadership skills, judgment and strong decision-making skills Ability to work across multiple levels in the organizations and with ethnically diverse groups Ability to communicate effectively both verbally and in writing with staff and management Preferred Skills and Knowledge Three (3) years minimum demonstrated increasing experience working with a facilities department’s computer maintenance management system (CMMS) Working experience in a university or college environment Knowledge and experience using the CMMS to coordinate and schedule multiple tasks Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Closing Date/Time: January 14, 2024
Cal State University (CSU) San Jose
1 Washington Street, San Jose, CA 95192, USA
Description: Job Summary Reporting directly to the Assistant Vice Provost for Faculty Development with a dotted line to the Senior Director of eCampus, the Faculty Development Analyst provides complex administrative and logistical support for professional development programming for all SJSU faculty, including oversight of the day-to-day operations of the Center for Faculty Development (CFD). The Analyst performs duties under limited supervision, working independently and proactively to achieve the CFD and eCampus mission, vision, and outcomes-programmatic and budgetary. Organizationally located within SJSU’s Office for Faculty Success, CFD supports excellence in all aspects of a faculty member’s assignment (including support for RTP, range elevation, sabbatical leave, and other personnel processes; equitable, inclusive, accessible, and effective teaching for student success; research, scholarship, and creative activity; and leadership development), and is inclusive of eCampus. Our eCampus unit supports faculty in equitable and effective use of a broad slate of educational technologies, including the campus learning management system. The Faculty Development Analyst works collaboratively and effectively to establish and maintain relationships with a broad array of stakeholders and is committed to creating an inclusive environment for all employees. Key Responsibilities Manages and coordinates all projects that are assigned, maintaining appropriate balance among multiple priorities Strategically develops the scope of work for any given project and integrate goals and deliverables with corresponding metrics for analysis and/or assessment Assists with the development and maintenance of project documentation, including but not limited to timeline, project scope, budgets, process mapping, and workflow design Interprets project and organizational dependencies to prepare for the impact of the project directly to and across various functions of the unit Conducts ongoing analysis and research to maintain the validity of a project’s progress Collects programmatic data and infers meaningful insights from that data and makes recommendations based on the trends over time Ensures productivity and appropriate level of compliance is maintained Conveys and/or presents information to the Assistant Vice Provost and, as directed, to all key stakeholders using appropriate verbal, written, graphical, or other relevant format as needed Conducts projects to completion by employing strong organizational skills, customer service, and business acumen Advises the Assistant Vice Provost and, as appropriate, others within the unit on CSU and SJSU policies and procedures for budget administration Develops and administers the budget in collaboration with ABSO Reviews proposed budget, salary and personnel actions to ensure conformance with established guidelines and collective bargaining agreements Manages all recruitment activities (e.g., staff, student assistants, faculty appointments), ensuring the unit is in compliance with UP policies and procedures Provides work direction to the Administrative Support Coordinator II regarding effective coordination of resources (time, staff, budget, and physical space) to create an effective and welcoming environment for faculty Knowledge, Skills & Abilities Ability to communicate with constituents in a professional and respectful manner Ability to quickly learn and apply a variety of state, federal, CSU, and SJSU academic policies, procedures, and requirements Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent policies, procedures, laws and regulations and present recommendations or information to individuals or groups in a persuasive manner Excellent project management and collaboration skills Ability to effectively present ideas and concepts in written or presentation format Excellent English language skills; excellent written and oral communication skills Excellent interpersonal skills to work effectively with diverse constituents, the ability to work with individuals at all levels in the organization and strong relationship building skills Critical thinking and problem-solving skills, with the ability to investigate and analyze problems having broad administrative impact. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies Skilled in preparing, writing, and editing general communications, technical reports, training guidelines and informational materials Working knowledge of software applications such as Google Suite, Adobe Acrobat, Lucid Chart, and others that support word processing, spreadsheet, and database management Ability to perform accurately in a detail-oriented environment Ability to handle multiple work priorities, organize and plan work, events, and projects Demonstrated consultative skills in working with internal and external constituent groups Quickly adapt and maximize productivity through use of appropriate tools, planned training, and performance initiatives Ability to research, develop, and adapt resources that create timely and efficient workflow Ability to anticipate problems, develop solutions, and address them proactively Ability to maintain and handle sensitive communications with employees and external entities including maintaining confidentiality Ability to train others on new skills and procedures and provide lead work direction Excellent customer service, networking, and public relations skills Required Qualifications A bachelor's degree and/or equivalent training Four years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Preferred Qualifications Five or more years of progressively more responsible administrative work involving study, analysis, and/or evaluation leading to the development or improvement of policies, procedures, practices or programs Experience with project management and/or program development (e.g., planning, budgeting, process management, scheduling/task management, documentation development) Experience with budget projection and analysis Experience working effectively and diplomatically with all levels of cross functional teams Experience preparing and delivering presentations (e.g., project planning, data presentation, marketing/design) Technological proficiency, especially with systems such as PeopleSoft, PageUp/CHRS, and Google Workspace Excellent written communication skills and advanced knowledge of spreadsheet design and usage Experience working in a higher education environment Experience working in a diverse and inclusive environment Compensation Classification: Administrative Analyst/Specialist - Exempt II Anticipated Hiring Range: $6,000/month - $6,500/month CSU Salary Range: $5,022/month - $9,083/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: August 17, 2023 through September 17, 2023 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Closing Date/Time: Open until filled
Sep 14, 2023
Full Time
Description: Job Summary Reporting directly to the Assistant Vice Provost for Faculty Development with a dotted line to the Senior Director of eCampus, the Faculty Development Analyst provides complex administrative and logistical support for professional development programming for all SJSU faculty, including oversight of the day-to-day operations of the Center for Faculty Development (CFD). The Analyst performs duties under limited supervision, working independently and proactively to achieve the CFD and eCampus mission, vision, and outcomes-programmatic and budgetary. Organizationally located within SJSU’s Office for Faculty Success, CFD supports excellence in all aspects of a faculty member’s assignment (including support for RTP, range elevation, sabbatical leave, and other personnel processes; equitable, inclusive, accessible, and effective teaching for student success; research, scholarship, and creative activity; and leadership development), and is inclusive of eCampus. Our eCampus unit supports faculty in equitable and effective use of a broad slate of educational technologies, including the campus learning management system. The Faculty Development Analyst works collaboratively and effectively to establish and maintain relationships with a broad array of stakeholders and is committed to creating an inclusive environment for all employees. Key Responsibilities Manages and coordinates all projects that are assigned, maintaining appropriate balance among multiple priorities Strategically develops the scope of work for any given project and integrate goals and deliverables with corresponding metrics for analysis and/or assessment Assists with the development and maintenance of project documentation, including but not limited to timeline, project scope, budgets, process mapping, and workflow design Interprets project and organizational dependencies to prepare for the impact of the project directly to and across various functions of the unit Conducts ongoing analysis and research to maintain the validity of a project’s progress Collects programmatic data and infers meaningful insights from that data and makes recommendations based on the trends over time Ensures productivity and appropriate level of compliance is maintained Conveys and/or presents information to the Assistant Vice Provost and, as directed, to all key stakeholders using appropriate verbal, written, graphical, or other relevant format as needed Conducts projects to completion by employing strong organizational skills, customer service, and business acumen Advises the Assistant Vice Provost and, as appropriate, others within the unit on CSU and SJSU policies and procedures for budget administration Develops and administers the budget in collaboration with ABSO Reviews proposed budget, salary and personnel actions to ensure conformance with established guidelines and collective bargaining agreements Manages all recruitment activities (e.g., staff, student assistants, faculty appointments), ensuring the unit is in compliance with UP policies and procedures Provides work direction to the Administrative Support Coordinator II regarding effective coordination of resources (time, staff, budget, and physical space) to create an effective and welcoming environment for faculty Knowledge, Skills & Abilities Ability to communicate with constituents in a professional and respectful manner Ability to quickly learn and apply a variety of state, federal, CSU, and SJSU academic policies, procedures, and requirements Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent policies, procedures, laws and regulations and present recommendations or information to individuals or groups in a persuasive manner Excellent project management and collaboration skills Ability to effectively present ideas and concepts in written or presentation format Excellent English language skills; excellent written and oral communication skills Excellent interpersonal skills to work effectively with diverse constituents, the ability to work with individuals at all levels in the organization and strong relationship building skills Critical thinking and problem-solving skills, with the ability to investigate and analyze problems having broad administrative impact. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies Skilled in preparing, writing, and editing general communications, technical reports, training guidelines and informational materials Working knowledge of software applications such as Google Suite, Adobe Acrobat, Lucid Chart, and others that support word processing, spreadsheet, and database management Ability to perform accurately in a detail-oriented environment Ability to handle multiple work priorities, organize and plan work, events, and projects Demonstrated consultative skills in working with internal and external constituent groups Quickly adapt and maximize productivity through use of appropriate tools, planned training, and performance initiatives Ability to research, develop, and adapt resources that create timely and efficient workflow Ability to anticipate problems, develop solutions, and address them proactively Ability to maintain and handle sensitive communications with employees and external entities including maintaining confidentiality Ability to train others on new skills and procedures and provide lead work direction Excellent customer service, networking, and public relations skills Required Qualifications A bachelor's degree and/or equivalent training Four years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Preferred Qualifications Five or more years of progressively more responsible administrative work involving study, analysis, and/or evaluation leading to the development or improvement of policies, procedures, practices or programs Experience with project management and/or program development (e.g., planning, budgeting, process management, scheduling/task management, documentation development) Experience with budget projection and analysis Experience working effectively and diplomatically with all levels of cross functional teams Experience preparing and delivering presentations (e.g., project planning, data presentation, marketing/design) Technological proficiency, especially with systems such as PeopleSoft, PageUp/CHRS, and Google Workspace Excellent written communication skills and advanced knowledge of spreadsheet design and usage Experience working in a higher education environment Experience working in a diverse and inclusive environment Compensation Classification: Administrative Analyst/Specialist - Exempt II Anticipated Hiring Range: $6,000/month - $6,500/month CSU Salary Range: $5,022/month - $9,083/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: August 17, 2023 through September 17, 2023 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Closing Date/Time: Open until filled
Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Description: Job Title Operations Analyst, Office of the Regsitrar Classification Administrative Analyst/Specialist-Non-Exempt AutoReqId 531790 Department Office of the Registrar Sub-Division Student Success Salary Range Classification Range $3,518 - $6,791 per month (Hiring range depending on qualifications, not anticipated to exceed $3,518 - $4,500 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Office of Registrar is committed to serving students and the campus community by providing quality service that facilitates enrollment, retention, and degree completion, while maintaining accurate academic records for the University. We register new and continuing students for classes, maintain academic records, prepare transcripts and diplomas, and reviews petitions for exception to University Policy. We are seeking an exceptional individual to join our team as the Operations Analyst, Office of the Regsitrar (Administrative Analyst/Specialist-Non-Exempt). The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Provides technical and administrative support in a variety of budgetary, logistical, and financial administrative duties in a wide area of responsibilities for the Registrar, Associate Registrar, Assistant Registrars, Articulation unit, Evaluation unit, Records unit, Registration unit, and Degree Audit unit. Provides wide latitude for initiative and judgment in the development of research and planning and in identifying program changes and modifications in the administration of fiscal, budget, and personnel matters. Oversees Office of the Registrar Budget. Ensures timely receipt distribution, and use of funds and compliance with state, CSU and campus policies. Provides independent research, problem resolution, and analyses of staffing, fiscal, and logistical problems. Trains and oversees student assistants. Other duties as assigned. Essential Qualifications Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices or programs. Working knowledge of the general practices, program or administrative specialty. Basic knowledge of and the ability to apply fundamental concepts. Working knowledge of budget policies and procedures. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit or administrative specialty. Knowledge of and the ability to apply basic methods and procedures used for research and statistical analysis. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to make independent decisions, exercise sound judgment, handle multiple priorities, and organize and plan work assignments. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain cooperative working relationships. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Successful experience with Concur travel requests and expenses, knowledge of On Base system, working experience with absence management payroll system. Working knowledge of Federal Work Study and student hiring. Familiarity with budgetary processes, extensive spreadsheet tracking and pjvot tables. Experience with Classification/Compensation Action Requests, knowledge of CFS Finance System, IT Purchasing Authorizations, and Procurement. Previous admissions experience preferred. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting act and is required to comply with the requirement set forth in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Hiring Preference On-Campus CSUEU Employees Closing Date/Time: September 28, 2023
Sep 15, 2023
Full Time
Description: Job Title Operations Analyst, Office of the Regsitrar Classification Administrative Analyst/Specialist-Non-Exempt AutoReqId 531790 Department Office of the Registrar Sub-Division Student Success Salary Range Classification Range $3,518 - $6,791 per month (Hiring range depending on qualifications, not anticipated to exceed $3,518 - $4,500 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Office of Registrar is committed to serving students and the campus community by providing quality service that facilitates enrollment, retention, and degree completion, while maintaining accurate academic records for the University. We register new and continuing students for classes, maintain academic records, prepare transcripts and diplomas, and reviews petitions for exception to University Policy. We are seeking an exceptional individual to join our team as the Operations Analyst, Office of the Regsitrar (Administrative Analyst/Specialist-Non-Exempt). The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Provides technical and administrative support in a variety of budgetary, logistical, and financial administrative duties in a wide area of responsibilities for the Registrar, Associate Registrar, Assistant Registrars, Articulation unit, Evaluation unit, Records unit, Registration unit, and Degree Audit unit. Provides wide latitude for initiative and judgment in the development of research and planning and in identifying program changes and modifications in the administration of fiscal, budget, and personnel matters. Oversees Office of the Registrar Budget. Ensures timely receipt distribution, and use of funds and compliance with state, CSU and campus policies. Provides independent research, problem resolution, and analyses of staffing, fiscal, and logistical problems. Trains and oversees student assistants. Other duties as assigned. Essential Qualifications Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices or programs. Working knowledge of the general practices, program or administrative specialty. Basic knowledge of and the ability to apply fundamental concepts. Working knowledge of budget policies and procedures. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit or administrative specialty. Knowledge of and the ability to apply basic methods and procedures used for research and statistical analysis. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to make independent decisions, exercise sound judgment, handle multiple priorities, and organize and plan work assignments. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain cooperative working relationships. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Successful experience with Concur travel requests and expenses, knowledge of On Base system, working experience with absence management payroll system. Working knowledge of Federal Work Study and student hiring. Familiarity with budgetary processes, extensive spreadsheet tracking and pjvot tables. Experience with Classification/Compensation Action Requests, knowledge of CFS Finance System, IT Purchasing Authorizations, and Procurement. Previous admissions experience preferred. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting act and is required to comply with the requirement set forth in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Hiring Preference On-Campus CSUEU Employees Closing Date/Time: September 28, 2023
Stanislaus State
1 University Circle, Turlock, California 95382, USA
Description: Position Summary (Classified as: Administrative Analyst/Specialist, Non Exempt) Full-time temporary position available on or after September 11, 2023 and ending on or before September 30, 2024 at the ASPIRE grant in the College of Science. Appointment will be made for one year from date of hire with the possibility of reappointment based on budget, department needs, and job performance. Under general supervision of the Project Director for the ASPIRE grant, the Administrative Analyst/Specialist ensures the successful implementation of grant projects by maintaining compliance with regulations and ensuring appropriate use and organization of resources. The incumbent will be responsible for the oversight of day-to-day office operations, provide lead work direction to Student Assistants, data collection and reporting, budget administration and assist with preparing and submitting requests for personnel transactions to Human Resources/Payroll. Job Duties Duties include but are not limited to: Develop and manage a federally funded grant budget. Responsible for monthly budget reconciliation and the creation of monthly reports. Also responsible for the development of budget reports to fulfill grant reporting requirements. Analyze budgetary data and provide accurate budget projections. Research and document specific program costs. Maintain all budget information in an appropriate, complete, and timely manner. Prepare and process all budget transaction paperwork, such as purchase orders and timesheets, to ensure appropriate expenditures and salaries are carried forth. Maintain all necessary budget-related documentation. Advise Project Director on appropriate procedures and deadlines for finance and budget. Organize, schedule, and coordinate meetings and/or events, including notification and scheduling with individuals, preparation of materials, developing agendas, recording minutes, developing and creating presentation materials, and ensure completion of follow-up activities. Oversee travel-related activities and expenses associated with grant project. Process travel forms, coordinate travel arrangements, ensure compliance with travel policies and guidelines, and manage travel expenses within the allocated budget. Implement and communicate office policies and procedures. Purchase office supplies and equipment. Collaborate with the Project Director and Project Leads in the implementation of all grant projects activities and ensure compliance with applicable program requirements and regulations. Compile project data obtained from Project Leads and compose reports. Maintain project resources such as supplies and equipment. Assist in recruiting, selecting, training, and provide lead work direction of student assistants. Other duties as assigned. Minimum Qualifications Education: Bachelor’s degree and/or equivalent training OR a combination of education and experience which provides the required knowledge and abilities. Experience: Minimum of two years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Knowledge, Skills, Abilities General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty. Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to organize and plan work and projects including handling multiple priorities. Ability to make independent decisions and exercise sound judgment. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Salary Range Anticipated salary will be $3,518 - $4,046 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full Administrative Analyst/Specialist, Non Exempt range: $3,518 - $6,791 per month) Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 9) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline OPEN UNTIL FILLED ; SCREENING TO BEGIN ON OR AFTER AUGUST 16, 2023 (Applications received after the screening date will be considered at the discretion of the university.) Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Closing Date/Time: Open until filled
Sep 14, 2023
Full Time
Description: Position Summary (Classified as: Administrative Analyst/Specialist, Non Exempt) Full-time temporary position available on or after September 11, 2023 and ending on or before September 30, 2024 at the ASPIRE grant in the College of Science. Appointment will be made for one year from date of hire with the possibility of reappointment based on budget, department needs, and job performance. Under general supervision of the Project Director for the ASPIRE grant, the Administrative Analyst/Specialist ensures the successful implementation of grant projects by maintaining compliance with regulations and ensuring appropriate use and organization of resources. The incumbent will be responsible for the oversight of day-to-day office operations, provide lead work direction to Student Assistants, data collection and reporting, budget administration and assist with preparing and submitting requests for personnel transactions to Human Resources/Payroll. Job Duties Duties include but are not limited to: Develop and manage a federally funded grant budget. Responsible for monthly budget reconciliation and the creation of monthly reports. Also responsible for the development of budget reports to fulfill grant reporting requirements. Analyze budgetary data and provide accurate budget projections. Research and document specific program costs. Maintain all budget information in an appropriate, complete, and timely manner. Prepare and process all budget transaction paperwork, such as purchase orders and timesheets, to ensure appropriate expenditures and salaries are carried forth. Maintain all necessary budget-related documentation. Advise Project Director on appropriate procedures and deadlines for finance and budget. Organize, schedule, and coordinate meetings and/or events, including notification and scheduling with individuals, preparation of materials, developing agendas, recording minutes, developing and creating presentation materials, and ensure completion of follow-up activities. Oversee travel-related activities and expenses associated with grant project. Process travel forms, coordinate travel arrangements, ensure compliance with travel policies and guidelines, and manage travel expenses within the allocated budget. Implement and communicate office policies and procedures. Purchase office supplies and equipment. Collaborate with the Project Director and Project Leads in the implementation of all grant projects activities and ensure compliance with applicable program requirements and regulations. Compile project data obtained from Project Leads and compose reports. Maintain project resources such as supplies and equipment. Assist in recruiting, selecting, training, and provide lead work direction of student assistants. Other duties as assigned. Minimum Qualifications Education: Bachelor’s degree and/or equivalent training OR a combination of education and experience which provides the required knowledge and abilities. Experience: Minimum of two years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Knowledge, Skills, Abilities General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty. Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to organize and plan work and projects including handling multiple priorities. Ability to make independent decisions and exercise sound judgment. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Salary Range Anticipated salary will be $3,518 - $4,046 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full Administrative Analyst/Specialist, Non Exempt range: $3,518 - $6,791 per month) Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 9) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline OPEN UNTIL FILLED ; SCREENING TO BEGIN ON OR AFTER AUGUST 16, 2023 (Applications received after the screening date will be considered at the discretion of the university.) Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Closing Date/Time: Open until filled
Cal State University (CSU) San Jose
1 Washington Street, San Jose, CA 95192, USA
Description: Job Summary Reporting to the Director of the Accessible Education Center (AEC) under limited supervision, the Resource and Operations Analyst provides complex administrative, logistical, and budgetary support in support of the Accessible Education Center, including oversight of the day-to-day operations. The Resource and Operations Analyst is responsible for understanding and maintaining the budget in accordance with the relevant to AEC, SJSU and CSU policies, regulations, and procedures. This position performs a full range of clerical and administrative support duties for the department, including, but not limited to front desk support and answering phones, greeting all visitors and students, assisting with events and scheduling appointments, tracking and ordering office supplies, mail distribution, student relations and assistance with questions and problems, assisting with hiring, supervision, and oversight for the department’s Student Assistants time reporting and their payroll approval. The Resource and Operations Analyst must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion, maintain a realistic balance among multiple priorities, and routinely interface with a wide variety of stakeholders. Key Responsibilities Advises the Director and, as appropriate, others within the unit on CSU and SJSU policies and procedures for budget administration Develops and administers the budget in collaboration with the Director Maintains the office budget for the AEC and initiates purchase requisitions, direct pay claims, budget & expense transfers as needed, and other budget processes as needed Manages various payment and salary reimbursement processes in a timely manner, following up/communicating with other campus partners as needed Reviews proposed budget, salary and personnel actions to ensure conformance with established guidelines and collective bargaining agreements Manages all recruitment activities (e.g., staff, student assistants, faculty appointments), ensuring the unit is in compliance with UP policies and procedures Manages unit-UP interface for staff personnel processes (e.g., reclassification, equity review, in-range progression, reassignments and position description revision) Maintains employee records and files, and oversees the coordination of all personnel issues including payroll activities Initiates recommendations for the administration of department’s facilities and resources, including office space, telephones, supplies, computing and equipment needs Manages and coordinates the logistics for meetings, including the preparation and follow-up assignments Assists with AEC’s university events and projects, including planning, organizing, coordinating, hospitality, etc. Provides support in ensuring the Director’s time is utilized efficiently and effectively by monitoring activities and their calendar Coordinates the Director’s calendar and office event and leave (sick/vacation) calendars Arrange and schedule meetings, including coordinating logistics with executive staff across the university Serves as the primary contact for the Director Knowledge, Skills & Abilities Ability to quickly learn and apply a variety of state, federal, CSU, and SJSU budget/finance and University Personnel policies, procedures, and requirements Excellent English language skills; excellent written and oral communication skills Excellent interpersonal skills to work effectively with diverse constituents, the ability to work with individuals at all levels in the organization and strong relationship building skills Critical thinking and problem-solving skills Ability to investigate and analyze problems having broad administrative impact Skilled in preparing, writing, and editing general communications, technical reports, training guidelines and informational materials. Working knowledge of software applications: MS Office, Google Suite, and database management Ability to perform accurately in a detail-oriented environment Ability to handle multiple work priorities, organize and plan work and projects Demonstrated consultative skills in working with internal and external constituent groups Quickly adapt and maximize productivity through use of appropriate tools, planned training, and performance initiatives. Ability to research, develop, and adapt resources that create timely and efficient workflow Ability to anticipate problems, develop solutions, and address them proactively Ability to maintain and handle sensitive communications with employees and external agencies including maintaining confidentiality. Ability to train others on new skills and procedures and provide lead work direction Excellent customer service, networking, and public relations skills Required Qualifications A bachelor's degree and/or equivalent training Two (2) years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Preferred Qualifications Experience with SJSU CMS & financial systems (FTS, CFS/Data Warehouse), PeopleSoft. Experience with budget projection and analysis Experience working effectively and diplomatically with all levels of cross functional teams Excellent written communication skills Experience working in a university setting Compensation Classification: Administrative Analyst/Specialist - Exempt I Anticipated Hiring Range: $5,672/month - $5,909/month CSU Salary Range: $4,107/month - $7,545/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: July 7, 2023 through July 23, 2023 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Closing Date/Time: Open until filled
Aug 29, 2023
Full Time
Description: Job Summary Reporting to the Director of the Accessible Education Center (AEC) under limited supervision, the Resource and Operations Analyst provides complex administrative, logistical, and budgetary support in support of the Accessible Education Center, including oversight of the day-to-day operations. The Resource and Operations Analyst is responsible for understanding and maintaining the budget in accordance with the relevant to AEC, SJSU and CSU policies, regulations, and procedures. This position performs a full range of clerical and administrative support duties for the department, including, but not limited to front desk support and answering phones, greeting all visitors and students, assisting with events and scheduling appointments, tracking and ordering office supplies, mail distribution, student relations and assistance with questions and problems, assisting with hiring, supervision, and oversight for the department’s Student Assistants time reporting and their payroll approval. The Resource and Operations Analyst must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion, maintain a realistic balance among multiple priorities, and routinely interface with a wide variety of stakeholders. Key Responsibilities Advises the Director and, as appropriate, others within the unit on CSU and SJSU policies and procedures for budget administration Develops and administers the budget in collaboration with the Director Maintains the office budget for the AEC and initiates purchase requisitions, direct pay claims, budget & expense transfers as needed, and other budget processes as needed Manages various payment and salary reimbursement processes in a timely manner, following up/communicating with other campus partners as needed Reviews proposed budget, salary and personnel actions to ensure conformance with established guidelines and collective bargaining agreements Manages all recruitment activities (e.g., staff, student assistants, faculty appointments), ensuring the unit is in compliance with UP policies and procedures Manages unit-UP interface for staff personnel processes (e.g., reclassification, equity review, in-range progression, reassignments and position description revision) Maintains employee records and files, and oversees the coordination of all personnel issues including payroll activities Initiates recommendations for the administration of department’s facilities and resources, including office space, telephones, supplies, computing and equipment needs Manages and coordinates the logistics for meetings, including the preparation and follow-up assignments Assists with AEC’s university events and projects, including planning, organizing, coordinating, hospitality, etc. Provides support in ensuring the Director’s time is utilized efficiently and effectively by monitoring activities and their calendar Coordinates the Director’s calendar and office event and leave (sick/vacation) calendars Arrange and schedule meetings, including coordinating logistics with executive staff across the university Serves as the primary contact for the Director Knowledge, Skills & Abilities Ability to quickly learn and apply a variety of state, federal, CSU, and SJSU budget/finance and University Personnel policies, procedures, and requirements Excellent English language skills; excellent written and oral communication skills Excellent interpersonal skills to work effectively with diverse constituents, the ability to work with individuals at all levels in the organization and strong relationship building skills Critical thinking and problem-solving skills Ability to investigate and analyze problems having broad administrative impact Skilled in preparing, writing, and editing general communications, technical reports, training guidelines and informational materials. Working knowledge of software applications: MS Office, Google Suite, and database management Ability to perform accurately in a detail-oriented environment Ability to handle multiple work priorities, organize and plan work and projects Demonstrated consultative skills in working with internal and external constituent groups Quickly adapt and maximize productivity through use of appropriate tools, planned training, and performance initiatives. Ability to research, develop, and adapt resources that create timely and efficient workflow Ability to anticipate problems, develop solutions, and address them proactively Ability to maintain and handle sensitive communications with employees and external agencies including maintaining confidentiality. Ability to train others on new skills and procedures and provide lead work direction Excellent customer service, networking, and public relations skills Required Qualifications A bachelor's degree and/or equivalent training Two (2) years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Preferred Qualifications Experience with SJSU CMS & financial systems (FTS, CFS/Data Warehouse), PeopleSoft. Experience with budget projection and analysis Experience working effectively and diplomatically with all levels of cross functional teams Excellent written communication skills Experience working in a university setting Compensation Classification: Administrative Analyst/Specialist - Exempt I Anticipated Hiring Range: $5,672/month - $5,909/month CSU Salary Range: $4,107/month - $7,545/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: July 7, 2023 through July 23, 2023 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Closing Date/Time: Open until filled
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title CoSE Senior Financial Operations Analyst SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Dean's Office, College of Science & Engineering Appointment Type This is a one-year probationary position. Time Base Full Time (1.0) Work Schedule Monday through Friday; from 8:00 am to 5:00 pm Anticipated Hiring Range $5,850 - $6,750 Per Month ($70,200 - $81,000 Annually) Salary is commensurate with experience. Position Summary The College of Science & Engineering (CoSE) Senior Financial Operations Analyst works under general direction of the CoSE Director of Budget & Finance (DBF) to provide administrative leadership for college-wide financial operations involving CoSE funds housed in the University Corporation (UCorp) and SF State Foundation. This position is responsible for the financial management of the college's 280 scholarships, donations and non-ORSP grant accounts housed in UCorp and the SF State Foundation and serves as the college's primary liaison for these accounts. The position will also support the DBF with fiscal oversight on college's major facilities including the Estuary & Ocean Science (EOS) Center, a 53-acre facility that supports a wide range of scientific research, education and outreach programs; and work as a fiscal liaison with campus Facilities Services that supports the EOS Center. Position requires use of appreciable judgment in the development of policies and procedures and appreciable ingenuity and innovation to address complex problems and issues, as well as management of sensitive information and situations. Coordinates with all levels of staff, management and faculty within the College and across the campus to resolve problems and ensure compliance. Position Information Financial Coordination • Oversees the financial operations of various college funds in UCorp and SF State Foundation that houses scholarships, donations and grants. • Responsible for fiscal oversight of major facilities for the college, including the EOS Center. • Reviews a few monthly procurement-card reports on the UCorp accounts and EOS Center. • Monitors and maintains accounts which includes analyzing, budgeting, and reconciling information from Fiscal Affairs, Human Resources (HR), University Corporation (UCORP), Office of Research and Sponsored Programs (ORSP) and related University offices and systems. • Ensures Reimburse Release Time (RRT), and cost-sharing reimbursements from units on campus are accounted for and transferred to appropriate accounts. • Reconciles revenues and expenditures for payroll, supplies and services, telecommunication, postage, travel, equipment, honorariums etc., and follows SF State and UCORP policies and procedures. • Works closely with appropriate University offices including Procurement, Risk Management, Accounts Payable, Procurement Card, Travel, and other Fiscal Affairs units to ensure the smooth functioning of the college's accounts. • Support the DBF to work with the project directors and department chairs to promote understanding and ensure compliance with Federal, State, CSU, University and division financial policies and requirements. • Oversees implementation of all internal and external financial transactions and relationships, including compliance with risk management requirements. • Performs financial analysis on COSE UCorp and Foundation accounts, and prepares periodic reports on fund balances; Keeps leadership appraised of unanticipated transactions. • Provides input regarding administration and management of potential liabilities. Identifies new, unusual or recurring matters that need senior level administrative attention and initiates appropriate actions in consultation with the DBF. • Reviews revenues and expenditures across budgetary categories to determine if funds need to be moved from one account to another in order to reconcile accounts. • Oversee transactions including but not limited to donations/deposits, scholarships disbursements, fund transfers, purchases/reimbursements, and endowment payout. Strategic Planning and Budget Management • Oversees the annual budget for multiple programs in UCorp to support the college's student oriented scholarship programs. • Independent application of judgment and fiscal integrity to address complex budgetary challenges and priorities. • Plans, organizes and executes administrative and financial analysis to solve complex problems for the college. • Maintains efficient policies and procedures to create, gather and store appropriate documentation of all financial transactions for the Center. • Serves as the primary liaison to University Corporation {UCORP), Financial Aid and Advancement Offices for COSE. • Attends Fiscal Affairs meetings as needed. • Use of appreciable judgment in the development of policies and procedures and appreciable ingenuity and innovation to address complex problems and issues. Other Duties as Assigned Minimum Qualifications • Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. • Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. • Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. • Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend newer revised policies. • Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. • Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. • Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Preferred Qualifications • Master's degree in business administration, public administration, accounting, financial management, organizational development or a closely related subject area. • At least five years administrative and accounting experience, with progressively responsible and successful leadership and management of complex organizations (specifically, public higher education, agency, or administrative unit, or corporation). • Experience with guided oversight of day-to-day business affairs operations including: application of appropriate and sound financial management, analysis and reporting techniques, accounting principles and reconciliation practices, risk management strategies, strategic planning and budget principles and practices. • Hands on knowledge of Oracle's PeopleSoft requisition, billing, financial & HR modules; Academic Works; HRMS, LCD, CS, and other University systems & processes. • Experience must include use of Microsoft Word, Excel, navigation and use of the internet and extensive knowledge of accounting and reconciliation practices. • Knowledge of academic programs, policies, procedures, faculty and staff at San Francisco State University or other state of California State University systems. • Experience leading staff. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Aug 29, 2023
Full Time
Description: Working Title CoSE Senior Financial Operations Analyst SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Dean's Office, College of Science & Engineering Appointment Type This is a one-year probationary position. Time Base Full Time (1.0) Work Schedule Monday through Friday; from 8:00 am to 5:00 pm Anticipated Hiring Range $5,850 - $6,750 Per Month ($70,200 - $81,000 Annually) Salary is commensurate with experience. Position Summary The College of Science & Engineering (CoSE) Senior Financial Operations Analyst works under general direction of the CoSE Director of Budget & Finance (DBF) to provide administrative leadership for college-wide financial operations involving CoSE funds housed in the University Corporation (UCorp) and SF State Foundation. This position is responsible for the financial management of the college's 280 scholarships, donations and non-ORSP grant accounts housed in UCorp and the SF State Foundation and serves as the college's primary liaison for these accounts. The position will also support the DBF with fiscal oversight on college's major facilities including the Estuary & Ocean Science (EOS) Center, a 53-acre facility that supports a wide range of scientific research, education and outreach programs; and work as a fiscal liaison with campus Facilities Services that supports the EOS Center. Position requires use of appreciable judgment in the development of policies and procedures and appreciable ingenuity and innovation to address complex problems and issues, as well as management of sensitive information and situations. Coordinates with all levels of staff, management and faculty within the College and across the campus to resolve problems and ensure compliance. Position Information Financial Coordination • Oversees the financial operations of various college funds in UCorp and SF State Foundation that houses scholarships, donations and grants. • Responsible for fiscal oversight of major facilities for the college, including the EOS Center. • Reviews a few monthly procurement-card reports on the UCorp accounts and EOS Center. • Monitors and maintains accounts which includes analyzing, budgeting, and reconciling information from Fiscal Affairs, Human Resources (HR), University Corporation (UCORP), Office of Research and Sponsored Programs (ORSP) and related University offices and systems. • Ensures Reimburse Release Time (RRT), and cost-sharing reimbursements from units on campus are accounted for and transferred to appropriate accounts. • Reconciles revenues and expenditures for payroll, supplies and services, telecommunication, postage, travel, equipment, honorariums etc., and follows SF State and UCORP policies and procedures. • Works closely with appropriate University offices including Procurement, Risk Management, Accounts Payable, Procurement Card, Travel, and other Fiscal Affairs units to ensure the smooth functioning of the college's accounts. • Support the DBF to work with the project directors and department chairs to promote understanding and ensure compliance with Federal, State, CSU, University and division financial policies and requirements. • Oversees implementation of all internal and external financial transactions and relationships, including compliance with risk management requirements. • Performs financial analysis on COSE UCorp and Foundation accounts, and prepares periodic reports on fund balances; Keeps leadership appraised of unanticipated transactions. • Provides input regarding administration and management of potential liabilities. Identifies new, unusual or recurring matters that need senior level administrative attention and initiates appropriate actions in consultation with the DBF. • Reviews revenues and expenditures across budgetary categories to determine if funds need to be moved from one account to another in order to reconcile accounts. • Oversee transactions including but not limited to donations/deposits, scholarships disbursements, fund transfers, purchases/reimbursements, and endowment payout. Strategic Planning and Budget Management • Oversees the annual budget for multiple programs in UCorp to support the college's student oriented scholarship programs. • Independent application of judgment and fiscal integrity to address complex budgetary challenges and priorities. • Plans, organizes and executes administrative and financial analysis to solve complex problems for the college. • Maintains efficient policies and procedures to create, gather and store appropriate documentation of all financial transactions for the Center. • Serves as the primary liaison to University Corporation {UCORP), Financial Aid and Advancement Offices for COSE. • Attends Fiscal Affairs meetings as needed. • Use of appreciable judgment in the development of policies and procedures and appreciable ingenuity and innovation to address complex problems and issues. Other Duties as Assigned Minimum Qualifications • Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. • Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. • Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. • Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend newer revised policies. • Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. • Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. • Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Preferred Qualifications • Master's degree in business administration, public administration, accounting, financial management, organizational development or a closely related subject area. • At least five years administrative and accounting experience, with progressively responsible and successful leadership and management of complex organizations (specifically, public higher education, agency, or administrative unit, or corporation). • Experience with guided oversight of day-to-day business affairs operations including: application of appropriate and sound financial management, analysis and reporting techniques, accounting principles and reconciliation practices, risk management strategies, strategic planning and budget principles and practices. • Hands on knowledge of Oracle's PeopleSoft requisition, billing, financial & HR modules; Academic Works; HRMS, LCD, CS, and other University systems & processes. • Experience must include use of Microsoft Word, Excel, navigation and use of the internet and extensive knowledge of accounting and reconciliation practices. • Knowledge of academic programs, policies, procedures, faculty and staff at San Francisco State University or other state of California State University systems. • Experience leading staff. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Cal State University (CSU) LA
5151 State University Drive, Los Angeles, CA 90032, USA
Description: Job No: 520546; 02/01/2023 - Revised FINANCE ANALYST Administrative Analyst Specialist Budget and Compliance Salary Range: $3518 - $6791/Monthly Work Schedule: Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification. Essential Functions: Under the general direction of the AVP for Budget, Planning, and Fiscal Compliance, the Administrative Analyst performs a broad range of administrative analytical and support duties in support of the Budget, Planning, and Fiscal Compliance area. General administrative functions include scheduling, calendaring, and support assistance. The incumbent will: perform analysis and evaluation of various administrative processes and systems to support organizational unit operations; advise management on policy and procedures related to finance, budgets, personnel, and related operational functions to meet programmatic goals; perform analysis and prepare and develop various reports; perform financial analysis, planning, and fund management; provide budget analysis; accounting and administration; and office automation planning and coordination. Required Qualifications & Experience: Bachelor's degree from an accredited four-year college or university in accounting, finance, public administration, business administration, or a related field and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Working knowledge of general practices, program, and/or administrative specialty. Working knowledge of budget policies and procedures. Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Basic knowledge of and ability to apply fundamental concepts. Ability to: learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty; analyze data and make accurate projections using business mathematics and basic statistical techniques; organize and plan work and projects including handling multiple priorities; make independent decisions and exercise sound judgment; compile, write, and present reports related to program or administrative specialty; and establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Demonstrated interest and ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to OfficeHRM@calstatela.edu. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Closing Date: Review of applications will begin on February 15, 2023 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Closing Date/Time: Open until filled
Aug 29, 2023
Full Time
Description: Job No: 520546; 02/01/2023 - Revised FINANCE ANALYST Administrative Analyst Specialist Budget and Compliance Salary Range: $3518 - $6791/Monthly Work Schedule: Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification. Essential Functions: Under the general direction of the AVP for Budget, Planning, and Fiscal Compliance, the Administrative Analyst performs a broad range of administrative analytical and support duties in support of the Budget, Planning, and Fiscal Compliance area. General administrative functions include scheduling, calendaring, and support assistance. The incumbent will: perform analysis and evaluation of various administrative processes and systems to support organizational unit operations; advise management on policy and procedures related to finance, budgets, personnel, and related operational functions to meet programmatic goals; perform analysis and prepare and develop various reports; perform financial analysis, planning, and fund management; provide budget analysis; accounting and administration; and office automation planning and coordination. Required Qualifications & Experience: Bachelor's degree from an accredited four-year college or university in accounting, finance, public administration, business administration, or a related field and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Working knowledge of general practices, program, and/or administrative specialty. Working knowledge of budget policies and procedures. Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Basic knowledge of and ability to apply fundamental concepts. Ability to: learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty; analyze data and make accurate projections using business mathematics and basic statistical techniques; organize and plan work and projects including handling multiple priorities; make independent decisions and exercise sound judgment; compile, write, and present reports related to program or administrative specialty; and establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Demonstrated interest and ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to OfficeHRM@calstatela.edu. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Closing Date: Review of applications will begin on February 15, 2023 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Closing Date/Time: Open until filled
Solano County, CA
Fairfield, California, United States
Introduction WHY JOIN US AT SOLANO COUNTY? COMMITMENT TO SERVICE: Our mission is to serve the people and to provide a safe and healthy place to live, learn, work and play. We serve the public in many different ways, including: Providing primary medical, dental, alcohol, drug and mental health services to residents, including the uninsured, low-income, and medically underserved Providing law enforcement services in the unincorporated area of the county Protecting the community from public health threats such as communicable diseases Coordinating countywide responses to domestic violence and terrorism or other emergencies • Managing the criminal justice process after arrest (jail, prosecution, probation Supporting other local governments through efficient property tax collection as mandated by the State, County and local jurisdictions; and, • Administration and enforcement of Federal, State, and Local laws and policies pertaining to environmental health, building construction, and land use planning OUR EMPLOYEES: Our diverse workforce is committed to fulfilling this mission and does so by exemplifying our IDEAL Core Values, engaging in our day to day work of serving the public with Integrity, Dignity, Excellence, Accountability, and Leadership. Click here to learn more about Solano County The Position This is the journey level class in the Staff Analyst series. Under general supervision, the Staff Analyst performs a variety of financial management roles to include preparing, r eviewing, analyzing, auditing and monitoring budgets, expenditures, grants, and contracts; and conducts analytical studies involving the operations, programs and services of the department served to develop and/or improve systems and procedures and to recommend and implement solutions. Incumbents may provide supervision over a small clerical or technical support staff, however, financial management and analytical problem-solving are the major components of this class. The eligible list created as a result of this recruitment will be used to fill part-time and full-time regular, limited-term or extra-help positions as vacancies occur throughout the County. POSITION REQUIREMENTS Education: Bachelor’s degree or higher from an accredited college or university preferably in Business Administration, Public Administration, Accounting, Finance, or a related field or, if in a different related field, have completed nine (9) semester, or thirteen and one half (13.5) quarter units in the field of accounting. AND Experience : O ne (1) year of responsible professional work experience equivalent to the functions performed by a Staff Analyst (Entry) within the particular field of expertise required. Applicants are required to possess a valid California Driver’s License, Class C. Click here for Staff Analyst Job Description BENEFITS Solano County offers a cafeteria-style medical package with health benefits, offered through CalPERS. The County contribution for family coverage for the 2023 calendar year is $1,900.58. The County offers a cash back provision for those who choose employee-only or who waive medical insurance coverage. Dental and vision insurances for the employee and eligible dependents are paid 100% by the County. Solano County participates in CalPERS retirement and contributes to Social Security. The County observes twelve (12) full day fixed and two (2) half day fixed paid holidays per year. Additionally, employees in this bargaining unit receive 2 floating paid holidays per year. Vacation is accrued at approximately 10 days per year for the first 3 years. Sick leave accrues at approximately 12 days per year. Effective July 1 of each year, employees are granted 80 hours of Administrative Leave. Employees in this class are also eligible to receive an additional 2.5% longevity pay, per level, after the completion of continuous service at 10, 15, 20, 25, 30 and 35 years. Click here to view the 2023 Benefits Summary Extra-help employees who work less than 29 hours per week do not typically receive or accrue benefits of regular employees during their period of employment. All extra-help employees accrue .034 hours of Sick Leave for every full hour worked. Click here to view the 2023 Benefits Summary for Extra Help CULTURE OF LEARNING AND DEVELOPMENT Solano County is committed to “Invest In and For the Future” by providing training resources to encourage employee professional development and growth within our organization. While employed with Solano County, employees have the opportunity to pursue their career goals, interests, and develop the competencies on the Solano County Leadership Development Model by participating in the following programs: • Tuition Reimbursement Program • Annual Education Fair • County Mentoring Program • Leadership Academy • Supervisory Trainings • Skill Development Trainings • Self-paced learning opportunities Selection Process 08/25/2023 - First application review deadline to submit application and supporting documents. 09/19/2023 - Second application review deadline to submit application and supporting documents. Based on the information provided in the application documents, the qualified applicants may be invited for further examination and will either be pre-scheduled by the Department of Human Resources or be invited to self-schedule. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. Depending upon the number of applications received, the selection process may consist of an initial application screening, a mandatory information meeting, a supplemental questionnaire assessment, a written and/or practical exam, an oral board exam, or any combination listed. Responses to supplemental questions may be used as screening and testing mechanisms and will be used to assess an applicant’s ability to advance in the process; as such, responses to supplemental questions should be treated as test examination responses. Information contained herein does not constitute either an expressed or implied contract. A minimum score of 70% is required to continue in the selection process, unless otherwise announced. All potential new hires and employees considered for promotion to management, confidential positions or unrepresented positions will be subject to a background and reference check after contingent job offer is accepted. These provisions are subject to change. RETIREES - Solano County invites all qualified candidates to apply for positions; however pursuant to Government Code Section 21221(h) and 21224, hiring restrictions may apply to California Public Sector Pension Plan Retirees. How to Apply Please click on "Apply Online" at the bottom of this posting. Applications must be submitted through the JobAps system. Paper copies of applications are not accepted. All additional application materials as requested in the job announcement (degree/transcripts, certificates, DD-214 if applicable, ADA Accommodation Request) must be submitted by the application review deadline. Be sure to include the recruitment title (STAFF ANALYST (Journey)) and the recruitment number (23-183060-02) in your email or fax. Previously submitted application materials (e.g., copies of diploma and/or transcripts, etc.) for prior recruitments will not be applied for this recruitment but must be re-submitted for this recruitment . Any further questions can be directed to the Department of Human Resources at (707) 784-6170, business hours are Monday-Friday, 8:00 a.m.-5:00 p.m. EOE/AA. Please note that all dates/times listed in the job announcement are Pacific Time. Document Submittal Requirements A Bachelor’s degree is required for this position . All candidates must submit a copy of their college diploma (verifying the degree, date earned and area of specialization) or official/unofficial transcripts (verifying institution, student, date, degree and area of specialization conferred) by the final filing deadline. Candidates who fail to submit their diploma or transcripts by the application review deadline will be disqualified from the recruitment. PLEASE NOTE THE FOLLOWING: Candidates who attended a college or university that is accredited by a foreign or non-U.S. accrediting agency must have their educational units evaluated by an educational evaluation service. The result must be submitted to the Human Resources Department no later than the application review deadline. Please contact the local college or university to learn where this service can be obtained. How to Submit Your Documents In addition to uploading attachments when applying online, candidates may submit documents by fax to (707) 784-3424, or by email to recruitment@solanocounty.com . Be sure to include the recruitment title (STAFF ANALYST- JOURNEY) and the recruitment number (23-183060-02) in your email or fax. Supplemental Questionnaire This Supplemental Questionnaire will be used to determine applicants’ qualifications for this position and assess an applicant’s ability to advance in the recruitment process; therefore, applicants are encouraged to answer all questions thoroughly and completely. Omitted information will not be considered or assumed. Applicants who have no experience in a specific area are recommended to state "no experience in this area" instead of leaving the space blank. 1 I understand I must have the following education/experience to meet the minimum requirements for the Staff Analyst position: Bachelor’s degree or higher from an accredited college or university preferably in Business Administration, Public Administration, Accounting, Finance, or a related field or, if in a different related field, have completed nine (9) semester, or thirteen and one half (13.5) quarter units in the field of accounting. AND One (1) year of responsible professional work experience equivalent to the functions performed by a Staff Analyst (Entry) within the particular field of expertise required. Yes No 2 I understand I must submit a copy of my degree or transcripts (official or unofficial - which verify date and degree conferred) by the application review deadline. As stated in the position requirements, a Bachelor’s degree is required from an accredited college or university, preferably in Business Administration, Public Administration, Accounting, Finance or a related field. If in a different related field, I must submit a copy of my transcripts to verify completion of nine (9) semester, or thirteen and one half (13.5) quarter units in the field of accounting. Failure to submit verification of my education by the application review deadline will result in immediate disqualification from this recruitment. Yes No 3 I understand that if I am chosen as a candidate for the Staff Analyst role within a Public Safety Agency (i.e. Sheriff’s Office, Probation Department), I will need to pass an extended background investigation prior to appointment. As part of the background investigation candidates will be required to submit a completed Personal History Statement (PHS). At this time, candidates are encouraged to view the requirements of the of the PHS by visiting https://post.ca.gov/ , clicking on “FORMS”, then selecting “Personal History Statement Peace Officer.” Yes No Are you willing to complete the Personal History Statement (PHS) and be interviewed within Probation, Sheriff's Office and/or District Attorney's Office? Yes No 4 One of the core responsibilities of the Staff Analyst position is budget analysis and preparation, and revenue forecasting. Please describe your experience developing, reviewing, analyzing, auditing and monitoring expenditures and revenues against adopted budgets. Include type of department or program, size of the organization, size of the budget, and significant issues associated with the budget. 5 Describe your experience in developing, monitoring and/or enforcing contracts involving rigid response time and performance parameters. 6 Describe your experience with conducting analytical projects and/or operational studies. Please identify a specific project, study, problem or purpose, and the end result related to the experience that you are describing. 7 Describe your experience and skill using computers and software applications. Identify any training courses completed. 8 Describe your experience in providing fiscal support to program managers and/or executive level managers. Be specific about types of activities as well as communication process required, and include how this information assisted managers. Veterans Preference Points To be eligible, applicant must have served at least 181 consecutive days of active duty in the Armed Forces of the United States and have received either an honorable discharge or a general discharge under honorable conditions. A COPY OF THE DD 214, SHOWING DISCHARGE TYPE (GENERALLY COPY 4), MUST BE RECEIVED IN THE HUMAN RESOURCES DEPARTMENT BY THE APPLICATION REVIEW DEADLINE . Applicants who have a service connected disability must also submit a recent award letter from the VA stating they are receiving disability benefits for service connected reasons. Veteran applicants for initial County employment with an honorable or general under conditions discharge shall receive five (5) points added to their combined score. Disabled veterans rated at not less than 30% disability shall have ten (10) points added to their combined score. Veteran’s preference points will only be added to passing scores in competitive open examinations. Americans With Disabilities Act It is the policy of Solano County that all employment decisions and personnel policies will be applied equally to all County employees and applicants and be based upon the needs of County service, job related merit, and ability to perform the job. APPLICANTS WITH DISABILITIES: Qualified individuals with a disability, who are able to perform the essential functions of the job, with or without reasonable accommodation, and need an accommodation during any phase of the recruitment/testing/examination process (as detailed in the “Selection Process”), must complete the following Request for Testing Accommodation by Applicants with Disabilities Form: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?BlobID=23215 . This form must be received in the Human Resources Department by the application review deadline of the recruitment. Applicants will be contacted to discuss the specifics of the request. Solano County Click here to take a video tour of Solano County . OUR COMMUNITY Solano County is the ideal place to live, learn, work and play... The America's Promise Alliance has named Solano County as one of the 100 Best Communities for Young People for six straight years - the only California community with that distinction. Live - Solano County as well as cities within the County have ranked in the top 15 hottest markets across the country and within the Bay Area due to prime location and affordability. Learn - Higher education abounds! Within the County, education choices include: Solano Community College, CSU Maritime Academy, Brandman University, and Touro University. Bordering our County is the renowned University of California Davis. Work - The blend of agriculture, corporate business and pleasant lifestyle enhance the attraction of Solano County. Blessed with a thriving agricultural economy, the county is also home to biotechnology and other growth industries. Play - Situated midway between San Francisco and Sacramento-the State capitol, Solano County is home to rolling hillsides, waterfronts and fertile farmland. County residents can enjoy day trips to the San Francisco Bay area, Lake Tahoe region and the Napa and Sonoma Valleys. The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice. County Population (2019): 447, 643 S OLANO COUNTY IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER Closing Date/Time: Open Until Filled
Aug 08, 2023
Full Time
Introduction WHY JOIN US AT SOLANO COUNTY? COMMITMENT TO SERVICE: Our mission is to serve the people and to provide a safe and healthy place to live, learn, work and play. We serve the public in many different ways, including: Providing primary medical, dental, alcohol, drug and mental health services to residents, including the uninsured, low-income, and medically underserved Providing law enforcement services in the unincorporated area of the county Protecting the community from public health threats such as communicable diseases Coordinating countywide responses to domestic violence and terrorism or other emergencies • Managing the criminal justice process after arrest (jail, prosecution, probation Supporting other local governments through efficient property tax collection as mandated by the State, County and local jurisdictions; and, • Administration and enforcement of Federal, State, and Local laws and policies pertaining to environmental health, building construction, and land use planning OUR EMPLOYEES: Our diverse workforce is committed to fulfilling this mission and does so by exemplifying our IDEAL Core Values, engaging in our day to day work of serving the public with Integrity, Dignity, Excellence, Accountability, and Leadership. Click here to learn more about Solano County The Position This is the journey level class in the Staff Analyst series. Under general supervision, the Staff Analyst performs a variety of financial management roles to include preparing, r eviewing, analyzing, auditing and monitoring budgets, expenditures, grants, and contracts; and conducts analytical studies involving the operations, programs and services of the department served to develop and/or improve systems and procedures and to recommend and implement solutions. Incumbents may provide supervision over a small clerical or technical support staff, however, financial management and analytical problem-solving are the major components of this class. The eligible list created as a result of this recruitment will be used to fill part-time and full-time regular, limited-term or extra-help positions as vacancies occur throughout the County. POSITION REQUIREMENTS Education: Bachelor’s degree or higher from an accredited college or university preferably in Business Administration, Public Administration, Accounting, Finance, or a related field or, if in a different related field, have completed nine (9) semester, or thirteen and one half (13.5) quarter units in the field of accounting. AND Experience : O ne (1) year of responsible professional work experience equivalent to the functions performed by a Staff Analyst (Entry) within the particular field of expertise required. Applicants are required to possess a valid California Driver’s License, Class C. Click here for Staff Analyst Job Description BENEFITS Solano County offers a cafeteria-style medical package with health benefits, offered through CalPERS. The County contribution for family coverage for the 2023 calendar year is $1,900.58. The County offers a cash back provision for those who choose employee-only or who waive medical insurance coverage. Dental and vision insurances for the employee and eligible dependents are paid 100% by the County. Solano County participates in CalPERS retirement and contributes to Social Security. The County observes twelve (12) full day fixed and two (2) half day fixed paid holidays per year. Additionally, employees in this bargaining unit receive 2 floating paid holidays per year. Vacation is accrued at approximately 10 days per year for the first 3 years. Sick leave accrues at approximately 12 days per year. Effective July 1 of each year, employees are granted 80 hours of Administrative Leave. Employees in this class are also eligible to receive an additional 2.5% longevity pay, per level, after the completion of continuous service at 10, 15, 20, 25, 30 and 35 years. Click here to view the 2023 Benefits Summary Extra-help employees who work less than 29 hours per week do not typically receive or accrue benefits of regular employees during their period of employment. All extra-help employees accrue .034 hours of Sick Leave for every full hour worked. Click here to view the 2023 Benefits Summary for Extra Help CULTURE OF LEARNING AND DEVELOPMENT Solano County is committed to “Invest In and For the Future” by providing training resources to encourage employee professional development and growth within our organization. While employed with Solano County, employees have the opportunity to pursue their career goals, interests, and develop the competencies on the Solano County Leadership Development Model by participating in the following programs: • Tuition Reimbursement Program • Annual Education Fair • County Mentoring Program • Leadership Academy • Supervisory Trainings • Skill Development Trainings • Self-paced learning opportunities Selection Process 08/25/2023 - First application review deadline to submit application and supporting documents. 09/19/2023 - Second application review deadline to submit application and supporting documents. Based on the information provided in the application documents, the qualified applicants may be invited for further examination and will either be pre-scheduled by the Department of Human Resources or be invited to self-schedule. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. Depending upon the number of applications received, the selection process may consist of an initial application screening, a mandatory information meeting, a supplemental questionnaire assessment, a written and/or practical exam, an oral board exam, or any combination listed. Responses to supplemental questions may be used as screening and testing mechanisms and will be used to assess an applicant’s ability to advance in the process; as such, responses to supplemental questions should be treated as test examination responses. Information contained herein does not constitute either an expressed or implied contract. A minimum score of 70% is required to continue in the selection process, unless otherwise announced. All potential new hires and employees considered for promotion to management, confidential positions or unrepresented positions will be subject to a background and reference check after contingent job offer is accepted. These provisions are subject to change. RETIREES - Solano County invites all qualified candidates to apply for positions; however pursuant to Government Code Section 21221(h) and 21224, hiring restrictions may apply to California Public Sector Pension Plan Retirees. How to Apply Please click on "Apply Online" at the bottom of this posting. Applications must be submitted through the JobAps system. Paper copies of applications are not accepted. All additional application materials as requested in the job announcement (degree/transcripts, certificates, DD-214 if applicable, ADA Accommodation Request) must be submitted by the application review deadline. Be sure to include the recruitment title (STAFF ANALYST (Journey)) and the recruitment number (23-183060-02) in your email or fax. Previously submitted application materials (e.g., copies of diploma and/or transcripts, etc.) for prior recruitments will not be applied for this recruitment but must be re-submitted for this recruitment . Any further questions can be directed to the Department of Human Resources at (707) 784-6170, business hours are Monday-Friday, 8:00 a.m.-5:00 p.m. EOE/AA. Please note that all dates/times listed in the job announcement are Pacific Time. Document Submittal Requirements A Bachelor’s degree is required for this position . All candidates must submit a copy of their college diploma (verifying the degree, date earned and area of specialization) or official/unofficial transcripts (verifying institution, student, date, degree and area of specialization conferred) by the final filing deadline. Candidates who fail to submit their diploma or transcripts by the application review deadline will be disqualified from the recruitment. PLEASE NOTE THE FOLLOWING: Candidates who attended a college or university that is accredited by a foreign or non-U.S. accrediting agency must have their educational units evaluated by an educational evaluation service. The result must be submitted to the Human Resources Department no later than the application review deadline. Please contact the local college or university to learn where this service can be obtained. How to Submit Your Documents In addition to uploading attachments when applying online, candidates may submit documents by fax to (707) 784-3424, or by email to recruitment@solanocounty.com . Be sure to include the recruitment title (STAFF ANALYST- JOURNEY) and the recruitment number (23-183060-02) in your email or fax. Supplemental Questionnaire This Supplemental Questionnaire will be used to determine applicants’ qualifications for this position and assess an applicant’s ability to advance in the recruitment process; therefore, applicants are encouraged to answer all questions thoroughly and completely. Omitted information will not be considered or assumed. Applicants who have no experience in a specific area are recommended to state "no experience in this area" instead of leaving the space blank. 1 I understand I must have the following education/experience to meet the minimum requirements for the Staff Analyst position: Bachelor’s degree or higher from an accredited college or university preferably in Business Administration, Public Administration, Accounting, Finance, or a related field or, if in a different related field, have completed nine (9) semester, or thirteen and one half (13.5) quarter units in the field of accounting. AND One (1) year of responsible professional work experience equivalent to the functions performed by a Staff Analyst (Entry) within the particular field of expertise required. Yes No 2 I understand I must submit a copy of my degree or transcripts (official or unofficial - which verify date and degree conferred) by the application review deadline. As stated in the position requirements, a Bachelor’s degree is required from an accredited college or university, preferably in Business Administration, Public Administration, Accounting, Finance or a related field. If in a different related field, I must submit a copy of my transcripts to verify completion of nine (9) semester, or thirteen and one half (13.5) quarter units in the field of accounting. Failure to submit verification of my education by the application review deadline will result in immediate disqualification from this recruitment. Yes No 3 I understand that if I am chosen as a candidate for the Staff Analyst role within a Public Safety Agency (i.e. Sheriff’s Office, Probation Department), I will need to pass an extended background investigation prior to appointment. As part of the background investigation candidates will be required to submit a completed Personal History Statement (PHS). At this time, candidates are encouraged to view the requirements of the of the PHS by visiting https://post.ca.gov/ , clicking on “FORMS”, then selecting “Personal History Statement Peace Officer.” Yes No Are you willing to complete the Personal History Statement (PHS) and be interviewed within Probation, Sheriff's Office and/or District Attorney's Office? Yes No 4 One of the core responsibilities of the Staff Analyst position is budget analysis and preparation, and revenue forecasting. Please describe your experience developing, reviewing, analyzing, auditing and monitoring expenditures and revenues against adopted budgets. Include type of department or program, size of the organization, size of the budget, and significant issues associated with the budget. 5 Describe your experience in developing, monitoring and/or enforcing contracts involving rigid response time and performance parameters. 6 Describe your experience with conducting analytical projects and/or operational studies. Please identify a specific project, study, problem or purpose, and the end result related to the experience that you are describing. 7 Describe your experience and skill using computers and software applications. Identify any training courses completed. 8 Describe your experience in providing fiscal support to program managers and/or executive level managers. Be specific about types of activities as well as communication process required, and include how this information assisted managers. Veterans Preference Points To be eligible, applicant must have served at least 181 consecutive days of active duty in the Armed Forces of the United States and have received either an honorable discharge or a general discharge under honorable conditions. A COPY OF THE DD 214, SHOWING DISCHARGE TYPE (GENERALLY COPY 4), MUST BE RECEIVED IN THE HUMAN RESOURCES DEPARTMENT BY THE APPLICATION REVIEW DEADLINE . Applicants who have a service connected disability must also submit a recent award letter from the VA stating they are receiving disability benefits for service connected reasons. Veteran applicants for initial County employment with an honorable or general under conditions discharge shall receive five (5) points added to their combined score. Disabled veterans rated at not less than 30% disability shall have ten (10) points added to their combined score. Veteran’s preference points will only be added to passing scores in competitive open examinations. Americans With Disabilities Act It is the policy of Solano County that all employment decisions and personnel policies will be applied equally to all County employees and applicants and be based upon the needs of County service, job related merit, and ability to perform the job. APPLICANTS WITH DISABILITIES: Qualified individuals with a disability, who are able to perform the essential functions of the job, with or without reasonable accommodation, and need an accommodation during any phase of the recruitment/testing/examination process (as detailed in the “Selection Process”), must complete the following Request for Testing Accommodation by Applicants with Disabilities Form: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?BlobID=23215 . This form must be received in the Human Resources Department by the application review deadline of the recruitment. Applicants will be contacted to discuss the specifics of the request. Solano County Click here to take a video tour of Solano County . OUR COMMUNITY Solano County is the ideal place to live, learn, work and play... The America's Promise Alliance has named Solano County as one of the 100 Best Communities for Young People for six straight years - the only California community with that distinction. Live - Solano County as well as cities within the County have ranked in the top 15 hottest markets across the country and within the Bay Area due to prime location and affordability. Learn - Higher education abounds! Within the County, education choices include: Solano Community College, CSU Maritime Academy, Brandman University, and Touro University. Bordering our County is the renowned University of California Davis. Work - The blend of agriculture, corporate business and pleasant lifestyle enhance the attraction of Solano County. Blessed with a thriving agricultural economy, the county is also home to biotechnology and other growth industries. Play - Situated midway between San Francisco and Sacramento-the State capitol, Solano County is home to rolling hillsides, waterfronts and fertile farmland. County residents can enjoy day trips to the San Francisco Bay area, Lake Tahoe region and the Napa and Sonoma Valleys. The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice. County Population (2019): 447, 643 S OLANO COUNTY IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER Closing Date/Time: Open Until Filled
CITY OF EL SEGUNDO, CA
El Segundo, California, United States
Description This is an Open-Promotional recruitment open to both permanent employees of the City of El Segundo and all interested candidates. This position is open until filled; however, candidates are encouraged to apply immediately. Only online applications will be accepted for this recruitment. This recruitment requires a compelling cover letter detailing your increasingly responsible professional human resources experience and resume be submitted with the online application to be considered complete. Essential Job Functions DEFINITION: Performs responsible, professional and administrative and analytical duties in support of one or more Human Resources program areas, including classification and compensation, labor and employee relations, recruitment and selection, benefits administration, and training and employee development. The Human Resources Analyst provides responsible staff assistance to the Human Resources Director and/or Human Resources Manager to accomplish department goals and objectives as outlined in the City Strategic Plan. Technologies utilized by the department include Eden, NeoGov Insight, Laserfiche, KnowBe4 and CivicClerk. Immediate activities requiring action include support of labor negotiations, implementation of NeoGov Onboard and Perform modules, completion of the Administrative Series classification study, and and an FLSA study. An RFP to replace current Enterprise Resource Planning (ERP) is expected to be launched this year and the Human Resources Analyst will play a key role in the preparation for the implementation of the human resources modules. DISTINGUISHING CHARACTERISTICS: This position is distinguished from the Human Resources Technician by the specialized skill level and analytical duties performed. The Human Resources Analyst is the entry level classification in the Analyst series and is distinguished from the Senior Human Resources Analyst by the level of complexity of assigned duties, and degree of independence and decision making. ESSENTIAL JOB FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics. This list of duties and responsibilities is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class. The Human Resources Analyst is competent in performing the below duties and provides responsible and analytical support. Incumbents may not perform all the listed functions and/or may be required to perform additional or different functions from those below, to address business needs or changing business practices: Characteristic Duties and Responsibilities: Positions in this classification typically perform a full range of duties at a level of complexity represented by the following types of responsibilities: Performs professional administrative and analytical work in support of one or more Human Resources program areas; Provides assistance during the labor negotiations process; conduct surveys and provide statistical reports of pay and benefits; evaluate changes to bargaining unit memorandum of understanding and recommend applicable changes to personnel rules and regulations; implements negotiated benefits in Human Resources Information Systems ( HRIS); Researches, compiles, and analyzes data from various sources including Human Resources Information Systems and Enterprise Resources Planning (ERP); prepares comprehensive technical reports and summaries; interprets data, identifies alternatives, and makes sound recommendations; Analyzes Human Resources and Payroll requirements, determines feasibility of proposed labor negotiations items and software solutions, and makes recommendations regarding policy and procedural changes; Develops, designs, builds, tests, implements, maintains, and enhances HRIS tables, codes, and data flows for process improvement; Defines, maintains, and modifies database tables to store user-defined data; performs data analysis and creates audit queries and reports to ensure data integrity; Researches, analyzes, and maintains the City’s classification plans; conducts and/or assists in the conduct of position classification studies; compiles, analyzes, and summarizes pay and benefit information; respond to survey inquires; Provides administrative and technical support; assists in the preparation and administration of the department budget; Prepares a variety of correspondence and documents including City Council staff reports, citywide communications, administrative polices and procedures; Researches and reviews changes to Federal, State and Local labor employment law and applicable local codes and ordinances; draft new policies or incorporate revisions to existing policies and procedures; Responds to inquiries regarding salary, benefits, Personnel Rules and Regulations, City policies, Memoranda of Understanding and applicable workplace laws; confers with and advises staff in the resolution of personnel related problems and responds to program delivery questions, ensuring necessary follow-up occurs; Plans, coordinates, develops and designs recruitment and selection activities including assessment and selection instruments, test administration, job brochures and advertisements; responds to employment and recruitment inquiries from applicants and the public; screens job applications; prepares correspondence to applicants; monitors pre- and post-employment processes; Coordinates citywide training and wellness programs, track attendance and evaluate program effectiveness; As needed, processes personnel action forms (PAF’s); Assists with the coordination of employee benefit programs including deferred compensation, CalPERS and Social Security pensions, and leaves of absence; Troubleshoot issues and resolves problems; Responds to complaints and request for information from the public and City employees; Stays abreast of changes in laws and trends affecting public sector human resources programs and activities; Regularly and predictably attends work, and; Performs related duties as assigned. KNOWLEDGE, SKILLS AND OTHER CHARACTERISTICS: To perform this job successfully, an individual must be able to perform each essential function. The requirements listed below are representative of the knowledge, skill, and/or ability required. Knowledge of: Organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs; Research methods and practices; Principles, practices and techniques of public personnel administration; Pertinent Federal, State and local laws, regulations, ordinances, and policies; Principles, practices, techniques and methods of human resources management and program administration; Basic budgeting procedures and financial record keeping; Principles and procedures of statistical and administrative record keeping; Human Resources Informational Systems (HRIS), applicant tracking systems, word processing, database, spreadsheet and presentation software; Principles and practices of workload organization and priority setting; Business and report writing, and; General office procedures. Skill in: Performing professional Human Resources functions, including but not limited to classification and compensation, labor and employee relations, recruitment and selection, benefits administration, and leave management, training and employee development; HRIS and applicant tracking report design and development; query design and optimization; Analyzing, evaluating, and recommending improvements to department operations, programs and services; Performing statistical analysis; Understanding and applying regulations, procedures and guidelines; Conducting research and preparing clear, concise and comprehensive reports; Using public relations techniques in responding to inquiries and complaints; Maintaining confidentiality of sensitive information; Making sound, independent decisions within established policy and procedural guidelines; Communicating clearly and concisely, both orally and in writing; Appearing for work on time; Following directions from a supervisor; Understanding and following posted work rules and procedures; Accepting constructive criticism; Working under pressure, handling significant problems and tasks that arise simultaneously and/or unexpectedly, and Establishing, maintaining, and fostering positive and effective working relationships with those contacted in the course of work, and functioning effectively in a confidential work environment. Qualifications QUALIFICATIONS: A combination of experience and training that would likely provide the required knowledge, skills and abilities may be qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Three (3) years of increasingly responsible professional level administrative experience, preferably in a human resources capacity. Public sector experience is highly desirable. Education: A Bachelor’s Degree from an accredited college or university with major coursework in Human Resources Management, Industrial Relations, Public Administration, Business Administration or a closely related field is required. License/Certificates: Due to the performance of some field duties which requires the operation of a personal or City vehicle, valid and appropriate California driver's license and acceptable driving record are required. Disaster Service Worker: In accordance with Government Code Section 3100, City of El Segundo employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly. The City of El Segundo is an Equal Opportunity Employer, committed to supporting Diversity, Equity and Inclusion initiatives to build and sustain an environment that values diversity, welcomes opportunities to engage and understand others, and fosters a sense of belonging. MANAGEMENT/ CONFIDENTIALEMPLOYEES (M&C) Benefit Summary PERS Retirement : Miscellaneous employees - Tier I-2% @ 55 . Tier II-2%@60 for individuals employed by the City on or after 12/30/12 who are already PERS members.Tier I and II members pay 7% of PERS member share and 1% shall be employee-paid cost-sharing of the City's contribution under Gov. Code section 20516(a).Single highest year is coordinated with Social Security and Medicare. PERS 2%@62 for new employees/members hired on or after 1/1/13.Three year average coordinated with Social Security and Medicare.Members pay 50% of normal cost (6.75%). Safety employees (Battalion Chiefs) - 3% @ 55 for current employees and individuals hired by the City who are already PERS members.Single highest year. Employees pay a total of 12% towards retirement. 2.7%@5 7 for new employees/members hired on or after 1/1/13.Three year average final compensation.Members pay 50% of normal cost . Social Security: The City matches employee’s Social Security contribution, which is 6.2% of your salary and is made on a pre-tax basis. The 2023Social Security income cap is $160,200. Medical - Monthly medical contribution of $1,650 ($735for medical and $915for flex dollars). Flex dollars may be used toward a medical premium, deferred compensation plan, or flexible spending/dependent care allocations. Employees are responsible for paying any out-of-pocket balance of the medical plan premium through a pre-tax payroll deduction. Retiree Medical: Executive Management, Mid Management, and Confidential employees service retiring concurrently from the City of El Segundo after a minimum of five full-time years of service and CalPERS on or after June 21, 2022, shall be eligible for a retiree medical benefit equal to the PEMHCA amount filed by the City with CalPERS supplemented by a City contribution to a healthcare reimbursement account. The amount of the healthcare reimbursement supplement shall be no more than the amount necessary to cover the health insurance premium cost for the employee and eligible dependent(s) for the selected CalPERS health plan, but in no event shall the total monthly contribution (PEMHCA contribution + healthcare reimbursement account) exceed the amount provided to active employees in the Management Confidential Series. For 2022, this total monthly contribution is $1,650 per month. Deferred Compensation: Voluntary participation in Mission Sqaure 457 plan. Dental & Vision : MetLife Dental and VSP vision benefits are provided with a City contribution up to $135 per month. Flex Plan :Section 125 Plan, allows for payment of employee-paid insurance, medical treatment, and dependent care expenses with pre-tax dollars. Employee Assistance Program : Employees are eligible for the basic level of service. Life Insurance :$50,000 term life policy provided by City; employee can purchase additional self and dependent coverage at group rates. Long-Term Disability: In addition to basic LTD plan (662/3 % of first $9,750 after 60-day waiting period), City provides Executive LTD which pays 75% of first $12,000 of employee's salary less the amount of any other income, up to a total of $2,500.Applies to non job-related occurrences.90 day waiting period. Holidays :11 fixed paid holidays plus one day of personal leave/floating holiday per year.Battalion Chiefs paid 156 hours. Vacation Leave :96 hours (1-5 years); 120 hours (6 - 10 years); 144 hours (11 - 14 years): 200 hours after 14 years.Leave can be used after 6 months of service.Annual cash conversion option. Upon reaching "E" step, employees accrue vacation based on total years of public sector service. Sick Leave :8 hours per month. Administrative Leave: Mid-Management and Confidential positions shall recieveup to 56 hours per calendar yearupon reccommendation of the Department Director and approval of the City Manager. Bereavement Leave: Three (3) working days (or 40 hours where travel is 500 miles or more) for qualifying incident. Tuition Reimbursement :Up to $2,000/year for work-related college courses. Cell Phone Stipend: $80/mo for Managers who opt to use their own personal device. Educational Incentive Pay :Battalion Chief $1170.19/mo for Bachelor's, $1755.28 for Master's. Certification Pay :$585.09 Chief Officer Cert Pay for Battalion Chiefs. Other : Uniform Allowance ($40/mo) for Battalion Chiefs; Voluntary participation in Credit Union; Payroll Direct Deposit; Long-Term Care (premiums paid by employee). 1/14; 12/15; 8/19; 8/22 Closing Date/Time: Continuous
Aug 29, 2023
Full Time
Description This is an Open-Promotional recruitment open to both permanent employees of the City of El Segundo and all interested candidates. This position is open until filled; however, candidates are encouraged to apply immediately. Only online applications will be accepted for this recruitment. This recruitment requires a compelling cover letter detailing your increasingly responsible professional human resources experience and resume be submitted with the online application to be considered complete. Essential Job Functions DEFINITION: Performs responsible, professional and administrative and analytical duties in support of one or more Human Resources program areas, including classification and compensation, labor and employee relations, recruitment and selection, benefits administration, and training and employee development. The Human Resources Analyst provides responsible staff assistance to the Human Resources Director and/or Human Resources Manager to accomplish department goals and objectives as outlined in the City Strategic Plan. Technologies utilized by the department include Eden, NeoGov Insight, Laserfiche, KnowBe4 and CivicClerk. Immediate activities requiring action include support of labor negotiations, implementation of NeoGov Onboard and Perform modules, completion of the Administrative Series classification study, and and an FLSA study. An RFP to replace current Enterprise Resource Planning (ERP) is expected to be launched this year and the Human Resources Analyst will play a key role in the preparation for the implementation of the human resources modules. DISTINGUISHING CHARACTERISTICS: This position is distinguished from the Human Resources Technician by the specialized skill level and analytical duties performed. The Human Resources Analyst is the entry level classification in the Analyst series and is distinguished from the Senior Human Resources Analyst by the level of complexity of assigned duties, and degree of independence and decision making. ESSENTIAL JOB FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics. This list of duties and responsibilities is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class. The Human Resources Analyst is competent in performing the below duties and provides responsible and analytical support. Incumbents may not perform all the listed functions and/or may be required to perform additional or different functions from those below, to address business needs or changing business practices: Characteristic Duties and Responsibilities: Positions in this classification typically perform a full range of duties at a level of complexity represented by the following types of responsibilities: Performs professional administrative and analytical work in support of one or more Human Resources program areas; Provides assistance during the labor negotiations process; conduct surveys and provide statistical reports of pay and benefits; evaluate changes to bargaining unit memorandum of understanding and recommend applicable changes to personnel rules and regulations; implements negotiated benefits in Human Resources Information Systems ( HRIS); Researches, compiles, and analyzes data from various sources including Human Resources Information Systems and Enterprise Resources Planning (ERP); prepares comprehensive technical reports and summaries; interprets data, identifies alternatives, and makes sound recommendations; Analyzes Human Resources and Payroll requirements, determines feasibility of proposed labor negotiations items and software solutions, and makes recommendations regarding policy and procedural changes; Develops, designs, builds, tests, implements, maintains, and enhances HRIS tables, codes, and data flows for process improvement; Defines, maintains, and modifies database tables to store user-defined data; performs data analysis and creates audit queries and reports to ensure data integrity; Researches, analyzes, and maintains the City’s classification plans; conducts and/or assists in the conduct of position classification studies; compiles, analyzes, and summarizes pay and benefit information; respond to survey inquires; Provides administrative and technical support; assists in the preparation and administration of the department budget; Prepares a variety of correspondence and documents including City Council staff reports, citywide communications, administrative polices and procedures; Researches and reviews changes to Federal, State and Local labor employment law and applicable local codes and ordinances; draft new policies or incorporate revisions to existing policies and procedures; Responds to inquiries regarding salary, benefits, Personnel Rules and Regulations, City policies, Memoranda of Understanding and applicable workplace laws; confers with and advises staff in the resolution of personnel related problems and responds to program delivery questions, ensuring necessary follow-up occurs; Plans, coordinates, develops and designs recruitment and selection activities including assessment and selection instruments, test administration, job brochures and advertisements; responds to employment and recruitment inquiries from applicants and the public; screens job applications; prepares correspondence to applicants; monitors pre- and post-employment processes; Coordinates citywide training and wellness programs, track attendance and evaluate program effectiveness; As needed, processes personnel action forms (PAF’s); Assists with the coordination of employee benefit programs including deferred compensation, CalPERS and Social Security pensions, and leaves of absence; Troubleshoot issues and resolves problems; Responds to complaints and request for information from the public and City employees; Stays abreast of changes in laws and trends affecting public sector human resources programs and activities; Regularly and predictably attends work, and; Performs related duties as assigned. KNOWLEDGE, SKILLS AND OTHER CHARACTERISTICS: To perform this job successfully, an individual must be able to perform each essential function. The requirements listed below are representative of the knowledge, skill, and/or ability required. Knowledge of: Organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs; Research methods and practices; Principles, practices and techniques of public personnel administration; Pertinent Federal, State and local laws, regulations, ordinances, and policies; Principles, practices, techniques and methods of human resources management and program administration; Basic budgeting procedures and financial record keeping; Principles and procedures of statistical and administrative record keeping; Human Resources Informational Systems (HRIS), applicant tracking systems, word processing, database, spreadsheet and presentation software; Principles and practices of workload organization and priority setting; Business and report writing, and; General office procedures. Skill in: Performing professional Human Resources functions, including but not limited to classification and compensation, labor and employee relations, recruitment and selection, benefits administration, and leave management, training and employee development; HRIS and applicant tracking report design and development; query design and optimization; Analyzing, evaluating, and recommending improvements to department operations, programs and services; Performing statistical analysis; Understanding and applying regulations, procedures and guidelines; Conducting research and preparing clear, concise and comprehensive reports; Using public relations techniques in responding to inquiries and complaints; Maintaining confidentiality of sensitive information; Making sound, independent decisions within established policy and procedural guidelines; Communicating clearly and concisely, both orally and in writing; Appearing for work on time; Following directions from a supervisor; Understanding and following posted work rules and procedures; Accepting constructive criticism; Working under pressure, handling significant problems and tasks that arise simultaneously and/or unexpectedly, and Establishing, maintaining, and fostering positive and effective working relationships with those contacted in the course of work, and functioning effectively in a confidential work environment. Qualifications QUALIFICATIONS: A combination of experience and training that would likely provide the required knowledge, skills and abilities may be qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Three (3) years of increasingly responsible professional level administrative experience, preferably in a human resources capacity. Public sector experience is highly desirable. Education: A Bachelor’s Degree from an accredited college or university with major coursework in Human Resources Management, Industrial Relations, Public Administration, Business Administration or a closely related field is required. License/Certificates: Due to the performance of some field duties which requires the operation of a personal or City vehicle, valid and appropriate California driver's license and acceptable driving record are required. Disaster Service Worker: In accordance with Government Code Section 3100, City of El Segundo employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly. The City of El Segundo is an Equal Opportunity Employer, committed to supporting Diversity, Equity and Inclusion initiatives to build and sustain an environment that values diversity, welcomes opportunities to engage and understand others, and fosters a sense of belonging. MANAGEMENT/ CONFIDENTIALEMPLOYEES (M&C) Benefit Summary PERS Retirement : Miscellaneous employees - Tier I-2% @ 55 . Tier II-2%@60 for individuals employed by the City on or after 12/30/12 who are already PERS members.Tier I and II members pay 7% of PERS member share and 1% shall be employee-paid cost-sharing of the City's contribution under Gov. Code section 20516(a).Single highest year is coordinated with Social Security and Medicare. PERS 2%@62 for new employees/members hired on or after 1/1/13.Three year average coordinated with Social Security and Medicare.Members pay 50% of normal cost (6.75%). Safety employees (Battalion Chiefs) - 3% @ 55 for current employees and individuals hired by the City who are already PERS members.Single highest year. Employees pay a total of 12% towards retirement. 2.7%@5 7 for new employees/members hired on or after 1/1/13.Three year average final compensation.Members pay 50% of normal cost . Social Security: The City matches employee’s Social Security contribution, which is 6.2% of your salary and is made on a pre-tax basis. The 2023Social Security income cap is $160,200. Medical - Monthly medical contribution of $1,650 ($735for medical and $915for flex dollars). Flex dollars may be used toward a medical premium, deferred compensation plan, or flexible spending/dependent care allocations. Employees are responsible for paying any out-of-pocket balance of the medical plan premium through a pre-tax payroll deduction. Retiree Medical: Executive Management, Mid Management, and Confidential employees service retiring concurrently from the City of El Segundo after a minimum of five full-time years of service and CalPERS on or after June 21, 2022, shall be eligible for a retiree medical benefit equal to the PEMHCA amount filed by the City with CalPERS supplemented by a City contribution to a healthcare reimbursement account. The amount of the healthcare reimbursement supplement shall be no more than the amount necessary to cover the health insurance premium cost for the employee and eligible dependent(s) for the selected CalPERS health plan, but in no event shall the total monthly contribution (PEMHCA contribution + healthcare reimbursement account) exceed the amount provided to active employees in the Management Confidential Series. For 2022, this total monthly contribution is $1,650 per month. Deferred Compensation: Voluntary participation in Mission Sqaure 457 plan. Dental & Vision : MetLife Dental and VSP vision benefits are provided with a City contribution up to $135 per month. Flex Plan :Section 125 Plan, allows for payment of employee-paid insurance, medical treatment, and dependent care expenses with pre-tax dollars. Employee Assistance Program : Employees are eligible for the basic level of service. Life Insurance :$50,000 term life policy provided by City; employee can purchase additional self and dependent coverage at group rates. Long-Term Disability: In addition to basic LTD plan (662/3 % of first $9,750 after 60-day waiting period), City provides Executive LTD which pays 75% of first $12,000 of employee's salary less the amount of any other income, up to a total of $2,500.Applies to non job-related occurrences.90 day waiting period. Holidays :11 fixed paid holidays plus one day of personal leave/floating holiday per year.Battalion Chiefs paid 156 hours. Vacation Leave :96 hours (1-5 years); 120 hours (6 - 10 years); 144 hours (11 - 14 years): 200 hours after 14 years.Leave can be used after 6 months of service.Annual cash conversion option. Upon reaching "E" step, employees accrue vacation based on total years of public sector service. Sick Leave :8 hours per month. Administrative Leave: Mid-Management and Confidential positions shall recieveup to 56 hours per calendar yearupon reccommendation of the Department Director and approval of the City Manager. Bereavement Leave: Three (3) working days (or 40 hours where travel is 500 miles or more) for qualifying incident. Tuition Reimbursement :Up to $2,000/year for work-related college courses. Cell Phone Stipend: $80/mo for Managers who opt to use their own personal device. Educational Incentive Pay :Battalion Chief $1170.19/mo for Bachelor's, $1755.28 for Master's. Certification Pay :$585.09 Chief Officer Cert Pay for Battalion Chiefs. Other : Uniform Allowance ($40/mo) for Battalion Chiefs; Voluntary participation in Credit Union; Payroll Direct Deposit; Long-Term Care (premiums paid by employee). 1/14; 12/15; 8/19; 8/22 Closing Date/Time: Continuous
LOS ANGELES COUNTY
Los Angeles, California, United States
TYPE OF RECRUITMENT Open Competitive Job Opportunity EXAM NUMBER M0830X-R FILING DATES APPLICATIONS WILL BE ACCEPTED STARTING OCTOBER 28, 2020 AT 8:00 A.M. The first review of applications will take place on November 6, 2020. This examination will remain open until the needs of the service are met and is subject to closure without prior notice. This announcement is being reposted to update the Transfer of Test Components Information. _______________________________________________ BENEFIT INFORMATION: The County of Los Angeles offers an excellent benefits package which includes a Cafeteria Benefit Plan, Contributory Defined Benefit Retirement Plan, matched 401(k) Savings and Deferred Compensation & Thrift Plans, 12 paid Holidays, 10 paid leave days and an option to buy one to 20 more, and flexible work schedules. POSITION INFORMATION: Under the general direction of the Executive Director, Racial Equity (UC), assists the CEO in overseeing the County's Anti-Racism, Diversity and Inclusion Initiative. CLASSIFICATION STANDARDS: Positions in this class provide expert professional staff support to the CEO in the planning, coordination, direction and control of specialized County functions such as the County budget, finance, operations, capital projects, legislative analysis, organization and management studies, employee relations, classification and compensation policy, risk management, marketing, asset management, unincorporated area services functions and environmental/sustainability policy and programs. Employees in this position may provide supervision to a team of analysts or serve in a lead, project manager or consultant role for any assignment in one or more of the above fields of specialization. The employee must know and expertly apply a comprehensive knowledge of concepts, practices and procedures to complete complex assignments or know and proficiently apply a broad knowledge of concepts, practices and procedures to complete difficult assignments and apply a basic knowledge of the concepts, practices and procedures of other field(s) of specialization to complete interdisciplinary assignments. The employee plans, conducts and supervises major assignments and reviews and evaluates results, on own initiative recommends new policies or programs to meet unforeseen or unmet needs, operates with substantial latitude for unreviewed action or decision, and performs administrative tasks for the organization on behalf of the unit manager. Essential Job Functions Assists the Executive Director, Racial Equity (UC), in the development and implementation of a Countywide strategic plan in support of the Board's vision of eliminating systemic and structural racism. Assists in the design and implementation of awareness training in the areas of racism-prevention, anti-racism, equity, diversity and inclusion.. Analyzes and evaluates County policies, practices, and operations that may systemically prevent African-Americans and people or communities of color from accessing, receiving, or maintaining generally available County services and recommends changes in order to reduce racial stigma, inequality, and implicit bias within the County. Analyzes information and data gathered from County and non-County sources to identify best practices related anti-racism, diversity, and inclusion, and to make recommendations for the implementation of anti-racism initiatives in the County. Develops detailed action or project plans for the Anti-Racism, Inclusion and Diversity Initiative in order to support Board and department strategic initiatives, priorities, and/or County programs. Develops metrics and conducts studies to measure progress in reducing racism and promoting equality throughout the County. Coordinates building strategic partnerships with elected officials, government agencies and other County departments to determine potential joint initiatives for collaboration. Represents the division and/or the department at various events related to the promotion of racial equality, inclusion, and diversity. Supervises or leads a team of analysts assigned to Anti-Racism, Inclusion and Diversity Initiative in covering all day-to-day operations, (e.g., prioritizing assignments, evaluating workloads, reviewing and assessing work performance). Prepares reports, presentations, and correspondence (e.g. Board letters, internal briefing memoranda, fact sheets) to address, support and respond to needs of the Board Offices, CEO and others as needed. Requirements SELECTION REQUIREMENTS: Three years of experience at the level of Senior Analyst, CEO* analyzing, developing and implementing awareness training and policy recommendations in the areas of racism-prevention, anti-racism, equity, diversity and inclusion. *Experience at the level of Senior Analyst, CEO is defined as working independently providing professional staff support to the head of an organization in the development, planning, facilitation, coordination, direction and control execution of Racial Equity-related policies or programs. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS: 2- Light. Involves light physical effort which may include occasional light lifting to a 10-pound limit, and some bending, stooping or squatting. Considerable walking may be involved. Additional Information EXAMINATION CONTENT : This examination will consist of three (3) parts: Part I: A multiple choice test weighted at 50% covering: Deductive Reasoning Professional Potential Achievement Coping with Uncertainty Responsibility Working to High Quality Standards Willingness to Learn Maintaining Good Working Relationships Analyzing Information Learning Quickly Generating New Ideas Using Time Efficiently Adapting to Change Applicants must achieve a passing score of 70% or higher on Part I - multiple choice test in order to proceed to Part II - writing assessment. MULTIPLE CHOICE TESTS ARE NOT REVIEWABLE BY CANDIDATES PER CIVIL SERVICE RULE 7.19. Part II: A writing assessment weighted 25% measuring English Structure and Content, Written Expression, and Prioritizing Information. Applicants must achieve a passing score of 70% or higher on Part II - writing assessment in order to proceed to Part III - evaluation of training and experience. Part III: An evaluation of training and experience weighted at 25% covering Professional Technical Knowledge, and Work Habits. Applicants must meet the Selection Requirements and achieve a combined passing score of 70% or higher on the examination in order to be placed on the register. All test invitations and other correspondences (non-acceptance and final result) will be sent electronically to the email address provided on the application. It is important that candidates provide a valid e-mail address in their application. Please add estranger@hr.lacounty.gov and info@governmentjobs.com to your e-mail address book and to the list of approved senders to prevent e-mail notifications from being filtered as spam/junk mail. It is the responsibility of the applicant to ensure they receive our email. TRANSFER OF TEST COMPONENTS: Applicants who have taken identical components recently for o ther exams may have their scores automatically transferred to this examination. This examination contains test components that may be used in the future for new examinations and your test scores may be transferred. TEST PREPARATION : Study guides and other test preparation resources are available to help candidates prepare for employment tests. While the guides will help in preparing for the test, we advise you to review all related materials that you deem necessary. An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website at http://hr.lacounty.gov/ . Please click on "Find a Job" and then "Job Search Toolkit." Test Preparation Information is located under the "Employment Test Assistance" section. Additional practice tests are available at http://www.shldirect.com/practice_tests.html . ELIGIBILITY INFORMATION : The names of candidates receiving a passing grade in the examination will be placed on the eligible register for a period of six (6) months following the date of promulgation. VACANCY INFORMATION : The resulting eligible register will be used to fill vacancies at the Chief Executive Office as they occur. AVAILABLE SHIFT : Any APPLICATION AND FILING INFORMATION: Applications must be filed online only. We must receive your application by 5:00 p.m., PT on the last day of filing. Applications submitted by U.S. Mail, Fax, or in person will not be accepted. All related documents, IF ANY , must be received at the time of filing or within 15 calendar days from application submission. Note : If you are unable to attach documentation to your online application, you may email to estranger@hr.lacounty.gov . Please ensure to reference your attachment by writing your full name, Neogov Applicant ID, Examination Title, and Examination Number on the subject of your email. Apply online by clicking the green " Apply " button at the top right of this posting. You can also track the status of your application using this website. Many important notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add estranger@hr.lacounty.gov and info@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Applicants have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile Inbox, which saves a copy of all emailed notices. It is your responsibility to take the above steps to view correspondence. Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component. IMPORTANT NOTES: ALL information included in the application materials is subject to VERIFICATION . We may reject your application at any point during the examination and hiring process, including after an appointment has been made. FALSIFICATION of any information may result in DISQUALIFICATION . Utilizing VERBIAGE from Class Specification and Minimum Requirements serving as your description of duties WILL NOT be sufficient to meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED . Test scores cannot be given over the telephone. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. Fair Chance Initiative The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed . Anti-Racism, Diversity, and Inclusion (ARDI) The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. COVID-19 Vaccination All County workforce members must be fully vaccinated against COVID-19 as a condition of employment. Successful candidates for this position will be required to submit proof of vaccination against COVID-19 or request an exemption for qualifying medical or religious reasons during the onboarding process. Candidates should not present proof of vaccination until instructed to do so by the hiring department. TESTING ACCOMMODATION: If you require an accommodation to fairly compete in any part of the assessment process, you will be given the opportunity to make a request when completing your application. Please note, you may be required to submit documentation from a qualified medical provider or other qualified professional to support your request for a testing accommodation. _____________________________________________________________________________ Testing Accommodations Coordinator: TestingAccommodations@hr.lacounty.gov Teletype Phone: (800) 899-4099 Alternate Teletype Phone: (800) 897-0077 California Relay Services Phone: (800) 735-2922 Department Contact Name: Emily Stranger Department Contact Phone: (213) 866-7280 Department Contact Email: estranger@hr.lacounty.gov COUNTY OF LOS ANGELES Employment Information Any language contained in the job posting supersedes any language contained below. Your Responsibilities: 1. Completing Your Application : a. Before submission of the application, it is your responsibility to ensure that all information provided is correct and complete on the application. Incomplete applications cannot be accepted. b. List each payroll title separately for each job. Do not group your experience. Specify the beginning and ending dates for each job. If you are a Los Angeles County employee and have held multiple positions, do NOT list all of your time with the County under your present payroll title. c. Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. d. To receive credit, include required documents (e.g., copy of your diploma, transcript, certificate, or license) as directed on the job posting. International degrees in a foreign language must be translated to English and evaluated for equivalency to U.S. standards. Refer to the job posting for specific deadlines for supporting documentation. 2. Requirements on Job Posting : a. Your application will only be accepted if it clearly shows you meet the requirements. The information you give will determine your eligibility and is subject to verification at any time. b. You must be at least 16 years of age at the time of appointment unless other age limits are stated on the job posting. The Federal Age Discrimination in Employment Act (ADEA) of 1967, as amended, prohibits discrimination on the basis of age for any individual over age 40. c. Experience is evaluated on the basis of a verifiable 40- hour week, unless specified otherwise. Prorated part-time experience may be acceptable. 3. Application Deadline : All job applications must be completed and submitted before the closing time on the last day of the filing period as indicated on the job posting unless other instructions are provided. Job postings with an open continuous filing period are subject to closure without prior notice. It is to your advantage to file your application early and not wait until the last allowable date and time as you will not be able to apply once the filing period has closed. 4. Change of Name or Address : To change personal information such as your name or address, log into your profile on www.governmentjobs.com and make the necessary change. This can be done at any time. 5. Equal Employment Opportunity/Non-Discrimination Policy : a. It is the policy of the County of Los Angeles to provide equal employment opportunity for all qualified persons, regardless of race, color, religion, sex, national origin, age, sexual orientation or disability. b. If you are an individual requesting reasonable accommodation(s) in the examination process, please contact the testing accommodation coordinator listed on the job posting. The provision of accommodation may be subject to verification as allowable with State and Federal law. All accommodation-related information will remain confidential. Disclaimer : The County of Los Angeles is not responsible or in any way liable for any computer hardware or software malfunction which may affect the employment application or the application selection process. You assume all responsibility and risk for the use of this system and the Internet generally. This system and the information provided on it are provided on an "as is" and "as available" basis without warranties of any kind, either express or implied. No advice or information given by the County of Los Angeles or its respective employees shall modify the foregoing or create any warranty. The County of Los Angeles expressly disclaims any warranty that the information on this system or on the Internet generally will be uninterruptible or error free or that any information, software or other material accessible from the system is free of viruses or other harmful components. You shall have no recourse against the County of Los Angeles as the system provider for any alleged or actual infringement of any proprietary rights a user may have in anything posted or retrieved on our system. The County of Los Angeles shall not be liable for any direct, indirect, punitive, incidental, special or consequential damages arising out of or in any way connected with the use of this system or with the delay or inability to use it (or any linked sites), or for any information obtained through this system, or otherwise arising out of the use of this system, the Internet generally or on any other basis. NOTE: Your application is submitted using Secure Encryption to ensure the privacy of all information you transmit over the Internet. By accepting the Use Disclaimer set forth here, you agree to all of the above terms and further agree to use this Online Job Employment Application System only for the submission of bona fide employment applications to the County of Los Angeles. Any other use of this Online Job Employment Application System, including without limitation any copying, downloading, translating, decompiling, or reverse engineering of the system, data, or related software, shall be a violation of the Use Disclaimer. Test Preparation : Study Guides and other resources are available to help candidates prepare for employment tests. An interactive system for taking practice tests may be accessed on the Department of Human Resources website at https://hr.lacounty.gov /. Additional resources may be listed on the job posting. COUNTY OF LOS ANGELES Employment Information Any language contained in the job posting supersedes any language contained below. Veteran's Credit : In all open competitive examinations, a veteran's credit of 10 percent of the total credits specified for such examinations will be added to the final passing grade of an honorably discharged veteran who served in the Armed Forces of the United States under any of the following conditions: During a declared war; -or- During the period April 28, 1952 through July 1, 1955; -or- For more than 180 consecutive days, other than for training, any part of which occurred after January 31, 1955, and before October 15, 1976; -or- During the Gulf War from August 2, 1990 through January 2, 1992; -or- For more than 180 consecutive days, other than for training, any part of which occurred during the period beginning September 11, 2001, and ending on August 31, 2010 the last day of Operation Iraqi Freedom; -or- In a campaign or expedition for which a campaign medal or expeditionary medal has been authorized and awarded. Any Armed Forces Expeditionary medal or campaign badge, including El Salvador, Lebanon, Grenada, Panama, Southwest Asia, Somalia, and Haiti qualifies for credit. A campaign medal holder or Gulf War veteran who originally enlisted after September 7, 1980 (or began active duty on or after October 14, 1982, and has not previously completed 24 months of continuous active duty) must have served continuously for 24 months or the full period called or ordered to active duty. This also applies to the spouse of such person who, while engaged in such service was wounded, disabled or crippled and thereby permanently prevented from engaging in any remunerative occupation, and also to the widow or widower of any such person who died or was killed while in such service. A DD214, Certificate of Discharge or Separation from Active Duty, or other official documents issued by the branch of service are required as verification of eligibility for Veterans preference. Applicants must submit the documentation for each open competitive exam to qualify for veteran's credit. More information available at: https://www.opm.gov/policy-data-oversight/veterans-services/vet-guide-for-hr-professionals/ Accreditation Information : Accredited institutions are those listed in the publications of regional, national or international accrediting agencies which are accepted by the Department of Human Resources. Publications such as American Universities and Colleges and International Handbook of Universities are acceptable references. Also acceptable, if appropriate, are degrees that have been evaluated and deemed to be equivalent to degrees from United States accredited institutions by an academic credential evaluation agency recognized by The National Association of Credential Evaluation Services or the Association of International Credential Evaluators, Inc. (AICE). More information available at: http://file.lacounty.gov/SDSInter/dhr/070812_PPG123.pdf and http://file.lacounty.gov/SDSInter/dhr/205105_PPG_123_AC E_Resource_Guide.pdf Background Check : The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). I f asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Career Planning : Resources to help current and prospective employees plan a career with Los Angeles County are available. To explore career paths to and from nearly all job titles, please visit our interactive Career PathFinder application at https://career-pathfinder.hr.lacounty.gov/#/ . Benefit Information : Depending on the position, the successful candidate will enroll in a contributory defined benefit pension plan if the candidate is a "new member" of the County's defined benefit plan (LACERA) on or after January 1, 2013 (first employed by the County on or after December 1, 2012) - unless she or he established reciprocity with another public retirement system in which she or he was a member before January 1, 2013. It should be noted that County employees do not pay into Social Security, but do pay the Medical Hospital Insurance Tax portion of Social Security at a rate of 1.45%. The Los Angeles County Employees Retirement Association (LACERA) has reciprocal agreements with several public retirement systems in California. Americans with Disabilities Act of 1990 : All positions are open to qualified men and women. Pursuant to the Americans with Disabilities Act of 1990, persons with disabilities who believe they need reasonable accommodation, or help in order to apply for a position, may contact the ADA/Personnel Services for Disabled Persons Coordinator. Hearing impaired applicants with telephone teletype equipment may leave messages by calling the teletype phone number on the job posting. The County will attempt to meet reasonable accommodation requests whenever possible. Equal Employment Opportunity : It is the policy of the County of Los Angeles to provide equal employment opportunity for all qualified persons, regardless of race, religion, sex, national origin, age, sexual orientation, or disability or any other characteristic protected by State or Federal law. All positions are open to qualified men and women pursuant to the Americans with Disabilities Act of 1990 and the California Fair Employment and Housing Act. The County will comply with all of its obligations under State and Federal laws regarding the provision of reasonable accommodations to applicants. COUNTY OF LOS ANGELES Employment Information Any language contained in the job posting supersedes any language contained below. Los Angeles County Child Support Compliance Program : In an effort to improve compliance with courtordered child, family and spousal support obligations, certain employment and identification information (i.e., name, address, Social Security number and date of hire) is regularly reported to the State Directory of New Hires which may assist in locating persons who owe these obligations. Family Code Section 17512 permits under certain circumstances for additional employment and identifying information to be requested. Applicants will not be disqualified from employment based on this information. Social Security Act of 2004 : Section 419 (c) of Public Law 108-203, the Social Security Protection Act of 2004, requires State and local government employers to disclose the effect of the Windfall Elimination Provision and the Government Pension Offset Provision to employees hired on or after January 1, 2005, in jobs not covered by Social Security. The County of Los Angeles does not participate in the Social Security System. All newly hired County of Los Angeles employees must sign a statement (Form SSA1945) prior to the start of employment indicating that they are aware of a possible reduction in their future Social Security benefit entitlement. For more information on Social Security and about each provision, you may visit the website www.socialsecurity.gov , or call toll free 1-800-772- 1213. Persons who are deaf or hard of hearing may call the TTY number 1-800-325-0778 or contact a local Social Security office. Employment Eligibility Information : Final appointment is contingent upon verification of U.S. citizenship or the right to work in the United States. Immigration law provides that all persons hired after November 6, 1986, are required to present original documents to the County, within three (3) business days of hiring, which show satisfactory proof of 1) identity and 2) U.S. employment eligibility. The California Fair Employment and Housing Act (Part 2.8 commencing with Section 12900 of Division 3 of Title 2 of the Government Code) and the Regulations of the Fair Employment and Housing Commission (California Code of Regulations, Title 2, Division 4, Sections 7285.0 through 8504) prohibits employment discrimination based on race or color; religion; national origin or ancestry, physical disability; mental disability or medical condition; marital status; sex or sexual orientation; age, with respect to persons over the age of 40; and pregnancy, childbirth, or related medical conditions. COVID-19 VACCINATION : Some County workforce members may be required to be fully vaccinated against COVID-19. Successful candidates for those positions/classifications may be required to submit proof of vaccination against COVID-19 or request an exemption for qualifying medical or religious reasons during the onboarding process. Candidates should not present proof of vaccination until instructed to do so by the hiring department. Updated April 2023 Closing Date/Time: Continuous
Aug 29, 2023
Full Time
TYPE OF RECRUITMENT Open Competitive Job Opportunity EXAM NUMBER M0830X-R FILING DATES APPLICATIONS WILL BE ACCEPTED STARTING OCTOBER 28, 2020 AT 8:00 A.M. The first review of applications will take place on November 6, 2020. This examination will remain open until the needs of the service are met and is subject to closure without prior notice. This announcement is being reposted to update the Transfer of Test Components Information. _______________________________________________ BENEFIT INFORMATION: The County of Los Angeles offers an excellent benefits package which includes a Cafeteria Benefit Plan, Contributory Defined Benefit Retirement Plan, matched 401(k) Savings and Deferred Compensation & Thrift Plans, 12 paid Holidays, 10 paid leave days and an option to buy one to 20 more, and flexible work schedules. POSITION INFORMATION: Under the general direction of the Executive Director, Racial Equity (UC), assists the CEO in overseeing the County's Anti-Racism, Diversity and Inclusion Initiative. CLASSIFICATION STANDARDS: Positions in this class provide expert professional staff support to the CEO in the planning, coordination, direction and control of specialized County functions such as the County budget, finance, operations, capital projects, legislative analysis, organization and management studies, employee relations, classification and compensation policy, risk management, marketing, asset management, unincorporated area services functions and environmental/sustainability policy and programs. Employees in this position may provide supervision to a team of analysts or serve in a lead, project manager or consultant role for any assignment in one or more of the above fields of specialization. The employee must know and expertly apply a comprehensive knowledge of concepts, practices and procedures to complete complex assignments or know and proficiently apply a broad knowledge of concepts, practices and procedures to complete difficult assignments and apply a basic knowledge of the concepts, practices and procedures of other field(s) of specialization to complete interdisciplinary assignments. The employee plans, conducts and supervises major assignments and reviews and evaluates results, on own initiative recommends new policies or programs to meet unforeseen or unmet needs, operates with substantial latitude for unreviewed action or decision, and performs administrative tasks for the organization on behalf of the unit manager. Essential Job Functions Assists the Executive Director, Racial Equity (UC), in the development and implementation of a Countywide strategic plan in support of the Board's vision of eliminating systemic and structural racism. Assists in the design and implementation of awareness training in the areas of racism-prevention, anti-racism, equity, diversity and inclusion.. Analyzes and evaluates County policies, practices, and operations that may systemically prevent African-Americans and people or communities of color from accessing, receiving, or maintaining generally available County services and recommends changes in order to reduce racial stigma, inequality, and implicit bias within the County. Analyzes information and data gathered from County and non-County sources to identify best practices related anti-racism, diversity, and inclusion, and to make recommendations for the implementation of anti-racism initiatives in the County. Develops detailed action or project plans for the Anti-Racism, Inclusion and Diversity Initiative in order to support Board and department strategic initiatives, priorities, and/or County programs. Develops metrics and conducts studies to measure progress in reducing racism and promoting equality throughout the County. Coordinates building strategic partnerships with elected officials, government agencies and other County departments to determine potential joint initiatives for collaboration. Represents the division and/or the department at various events related to the promotion of racial equality, inclusion, and diversity. Supervises or leads a team of analysts assigned to Anti-Racism, Inclusion and Diversity Initiative in covering all day-to-day operations, (e.g., prioritizing assignments, evaluating workloads, reviewing and assessing work performance). Prepares reports, presentations, and correspondence (e.g. Board letters, internal briefing memoranda, fact sheets) to address, support and respond to needs of the Board Offices, CEO and others as needed. Requirements SELECTION REQUIREMENTS: Three years of experience at the level of Senior Analyst, CEO* analyzing, developing and implementing awareness training and policy recommendations in the areas of racism-prevention, anti-racism, equity, diversity and inclusion. *Experience at the level of Senior Analyst, CEO is defined as working independently providing professional staff support to the head of an organization in the development, planning, facilitation, coordination, direction and control execution of Racial Equity-related policies or programs. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS: 2- Light. Involves light physical effort which may include occasional light lifting to a 10-pound limit, and some bending, stooping or squatting. Considerable walking may be involved. Additional Information EXAMINATION CONTENT : This examination will consist of three (3) parts: Part I: A multiple choice test weighted at 50% covering: Deductive Reasoning Professional Potential Achievement Coping with Uncertainty Responsibility Working to High Quality Standards Willingness to Learn Maintaining Good Working Relationships Analyzing Information Learning Quickly Generating New Ideas Using Time Efficiently Adapting to Change Applicants must achieve a passing score of 70% or higher on Part I - multiple choice test in order to proceed to Part II - writing assessment. MULTIPLE CHOICE TESTS ARE NOT REVIEWABLE BY CANDIDATES PER CIVIL SERVICE RULE 7.19. Part II: A writing assessment weighted 25% measuring English Structure and Content, Written Expression, and Prioritizing Information. Applicants must achieve a passing score of 70% or higher on Part II - writing assessment in order to proceed to Part III - evaluation of training and experience. Part III: An evaluation of training and experience weighted at 25% covering Professional Technical Knowledge, and Work Habits. Applicants must meet the Selection Requirements and achieve a combined passing score of 70% or higher on the examination in order to be placed on the register. All test invitations and other correspondences (non-acceptance and final result) will be sent electronically to the email address provided on the application. It is important that candidates provide a valid e-mail address in their application. Please add estranger@hr.lacounty.gov and info@governmentjobs.com to your e-mail address book and to the list of approved senders to prevent e-mail notifications from being filtered as spam/junk mail. It is the responsibility of the applicant to ensure they receive our email. TRANSFER OF TEST COMPONENTS: Applicants who have taken identical components recently for o ther exams may have their scores automatically transferred to this examination. This examination contains test components that may be used in the future for new examinations and your test scores may be transferred. TEST PREPARATION : Study guides and other test preparation resources are available to help candidates prepare for employment tests. While the guides will help in preparing for the test, we advise you to review all related materials that you deem necessary. An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website at http://hr.lacounty.gov/ . Please click on "Find a Job" and then "Job Search Toolkit." Test Preparation Information is located under the "Employment Test Assistance" section. Additional practice tests are available at http://www.shldirect.com/practice_tests.html . ELIGIBILITY INFORMATION : The names of candidates receiving a passing grade in the examination will be placed on the eligible register for a period of six (6) months following the date of promulgation. VACANCY INFORMATION : The resulting eligible register will be used to fill vacancies at the Chief Executive Office as they occur. AVAILABLE SHIFT : Any APPLICATION AND FILING INFORMATION: Applications must be filed online only. We must receive your application by 5:00 p.m., PT on the last day of filing. Applications submitted by U.S. Mail, Fax, or in person will not be accepted. All related documents, IF ANY , must be received at the time of filing or within 15 calendar days from application submission. Note : If you are unable to attach documentation to your online application, you may email to estranger@hr.lacounty.gov . Please ensure to reference your attachment by writing your full name, Neogov Applicant ID, Examination Title, and Examination Number on the subject of your email. Apply online by clicking the green " Apply " button at the top right of this posting. You can also track the status of your application using this website. Many important notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add estranger@hr.lacounty.gov and info@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Applicants have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile Inbox, which saves a copy of all emailed notices. It is your responsibility to take the above steps to view correspondence. Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component. IMPORTANT NOTES: ALL information included in the application materials is subject to VERIFICATION . We may reject your application at any point during the examination and hiring process, including after an appointment has been made. FALSIFICATION of any information may result in DISQUALIFICATION . Utilizing VERBIAGE from Class Specification and Minimum Requirements serving as your description of duties WILL NOT be sufficient to meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED . Test scores cannot be given over the telephone. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. Fair Chance Initiative The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed . Anti-Racism, Diversity, and Inclusion (ARDI) The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. COVID-19 Vaccination All County workforce members must be fully vaccinated against COVID-19 as a condition of employment. Successful candidates for this position will be required to submit proof of vaccination against COVID-19 or request an exemption for qualifying medical or religious reasons during the onboarding process. Candidates should not present proof of vaccination until instructed to do so by the hiring department. TESTING ACCOMMODATION: If you require an accommodation to fairly compete in any part of the assessment process, you will be given the opportunity to make a request when completing your application. Please note, you may be required to submit documentation from a qualified medical provider or other qualified professional to support your request for a testing accommodation. _____________________________________________________________________________ Testing Accommodations Coordinator: TestingAccommodations@hr.lacounty.gov Teletype Phone: (800) 899-4099 Alternate Teletype Phone: (800) 897-0077 California Relay Services Phone: (800) 735-2922 Department Contact Name: Emily Stranger Department Contact Phone: (213) 866-7280 Department Contact Email: estranger@hr.lacounty.gov COUNTY OF LOS ANGELES Employment Information Any language contained in the job posting supersedes any language contained below. Your Responsibilities: 1. Completing Your Application : a. Before submission of the application, it is your responsibility to ensure that all information provided is correct and complete on the application. Incomplete applications cannot be accepted. b. List each payroll title separately for each job. Do not group your experience. Specify the beginning and ending dates for each job. If you are a Los Angeles County employee and have held multiple positions, do NOT list all of your time with the County under your present payroll title. c. Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. d. To receive credit, include required documents (e.g., copy of your diploma, transcript, certificate, or license) as directed on the job posting. International degrees in a foreign language must be translated to English and evaluated for equivalency to U.S. standards. Refer to the job posting for specific deadlines for supporting documentation. 2. Requirements on Job Posting : a. Your application will only be accepted if it clearly shows you meet the requirements. The information you give will determine your eligibility and is subject to verification at any time. b. You must be at least 16 years of age at the time of appointment unless other age limits are stated on the job posting. The Federal Age Discrimination in Employment Act (ADEA) of 1967, as amended, prohibits discrimination on the basis of age for any individual over age 40. c. Experience is evaluated on the basis of a verifiable 40- hour week, unless specified otherwise. Prorated part-time experience may be acceptable. 3. Application Deadline : All job applications must be completed and submitted before the closing time on the last day of the filing period as indicated on the job posting unless other instructions are provided. Job postings with an open continuous filing period are subject to closure without prior notice. It is to your advantage to file your application early and not wait until the last allowable date and time as you will not be able to apply once the filing period has closed. 4. Change of Name or Address : To change personal information such as your name or address, log into your profile on www.governmentjobs.com and make the necessary change. This can be done at any time. 5. Equal Employment Opportunity/Non-Discrimination Policy : a. It is the policy of the County of Los Angeles to provide equal employment opportunity for all qualified persons, regardless of race, color, religion, sex, national origin, age, sexual orientation or disability. b. If you are an individual requesting reasonable accommodation(s) in the examination process, please contact the testing accommodation coordinator listed on the job posting. The provision of accommodation may be subject to verification as allowable with State and Federal law. All accommodation-related information will remain confidential. Disclaimer : The County of Los Angeles is not responsible or in any way liable for any computer hardware or software malfunction which may affect the employment application or the application selection process. You assume all responsibility and risk for the use of this system and the Internet generally. This system and the information provided on it are provided on an "as is" and "as available" basis without warranties of any kind, either express or implied. No advice or information given by the County of Los Angeles or its respective employees shall modify the foregoing or create any warranty. The County of Los Angeles expressly disclaims any warranty that the information on this system or on the Internet generally will be uninterruptible or error free or that any information, software or other material accessible from the system is free of viruses or other harmful components. You shall have no recourse against the County of Los Angeles as the system provider for any alleged or actual infringement of any proprietary rights a user may have in anything posted or retrieved on our system. The County of Los Angeles shall not be liable for any direct, indirect, punitive, incidental, special or consequential damages arising out of or in any way connected with the use of this system or with the delay or inability to use it (or any linked sites), or for any information obtained through this system, or otherwise arising out of the use of this system, the Internet generally or on any other basis. NOTE: Your application is submitted using Secure Encryption to ensure the privacy of all information you transmit over the Internet. By accepting the Use Disclaimer set forth here, you agree to all of the above terms and further agree to use this Online Job Employment Application System only for the submission of bona fide employment applications to the County of Los Angeles. Any other use of this Online Job Employment Application System, including without limitation any copying, downloading, translating, decompiling, or reverse engineering of the system, data, or related software, shall be a violation of the Use Disclaimer. Test Preparation : Study Guides and other resources are available to help candidates prepare for employment tests. An interactive system for taking practice tests may be accessed on the Department of Human Resources website at https://hr.lacounty.gov /. Additional resources may be listed on the job posting. COUNTY OF LOS ANGELES Employment Information Any language contained in the job posting supersedes any language contained below. Veteran's Credit : In all open competitive examinations, a veteran's credit of 10 percent of the total credits specified for such examinations will be added to the final passing grade of an honorably discharged veteran who served in the Armed Forces of the United States under any of the following conditions: During a declared war; -or- During the period April 28, 1952 through July 1, 1955; -or- For more than 180 consecutive days, other than for training, any part of which occurred after January 31, 1955, and before October 15, 1976; -or- During the Gulf War from August 2, 1990 through January 2, 1992; -or- For more than 180 consecutive days, other than for training, any part of which occurred during the period beginning September 11, 2001, and ending on August 31, 2010 the last day of Operation Iraqi Freedom; -or- In a campaign or expedition for which a campaign medal or expeditionary medal has been authorized and awarded. Any Armed Forces Expeditionary medal or campaign badge, including El Salvador, Lebanon, Grenada, Panama, Southwest Asia, Somalia, and Haiti qualifies for credit. A campaign medal holder or Gulf War veteran who originally enlisted after September 7, 1980 (or began active duty on or after October 14, 1982, and has not previously completed 24 months of continuous active duty) must have served continuously for 24 months or the full period called or ordered to active duty. This also applies to the spouse of such person who, while engaged in such service was wounded, disabled or crippled and thereby permanently prevented from engaging in any remunerative occupation, and also to the widow or widower of any such person who died or was killed while in such service. A DD214, Certificate of Discharge or Separation from Active Duty, or other official documents issued by the branch of service are required as verification of eligibility for Veterans preference. Applicants must submit the documentation for each open competitive exam to qualify for veteran's credit. More information available at: https://www.opm.gov/policy-data-oversight/veterans-services/vet-guide-for-hr-professionals/ Accreditation Information : Accredited institutions are those listed in the publications of regional, national or international accrediting agencies which are accepted by the Department of Human Resources. Publications such as American Universities and Colleges and International Handbook of Universities are acceptable references. Also acceptable, if appropriate, are degrees that have been evaluated and deemed to be equivalent to degrees from United States accredited institutions by an academic credential evaluation agency recognized by The National Association of Credential Evaluation Services or the Association of International Credential Evaluators, Inc. (AICE). More information available at: http://file.lacounty.gov/SDSInter/dhr/070812_PPG123.pdf and http://file.lacounty.gov/SDSInter/dhr/205105_PPG_123_AC E_Resource_Guide.pdf Background Check : The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). I f asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Career Planning : Resources to help current and prospective employees plan a career with Los Angeles County are available. To explore career paths to and from nearly all job titles, please visit our interactive Career PathFinder application at https://career-pathfinder.hr.lacounty.gov/#/ . Benefit Information : Depending on the position, the successful candidate will enroll in a contributory defined benefit pension plan if the candidate is a "new member" of the County's defined benefit plan (LACERA) on or after January 1, 2013 (first employed by the County on or after December 1, 2012) - unless she or he established reciprocity with another public retirement system in which she or he was a member before January 1, 2013. It should be noted that County employees do not pay into Social Security, but do pay the Medical Hospital Insurance Tax portion of Social Security at a rate of 1.45%. The Los Angeles County Employees Retirement Association (LACERA) has reciprocal agreements with several public retirement systems in California. Americans with Disabilities Act of 1990 : All positions are open to qualified men and women. Pursuant to the Americans with Disabilities Act of 1990, persons with disabilities who believe they need reasonable accommodation, or help in order to apply for a position, may contact the ADA/Personnel Services for Disabled Persons Coordinator. Hearing impaired applicants with telephone teletype equipment may leave messages by calling the teletype phone number on the job posting. The County will attempt to meet reasonable accommodation requests whenever possible. Equal Employment Opportunity : It is the policy of the County of Los Angeles to provide equal employment opportunity for all qualified persons, regardless of race, religion, sex, national origin, age, sexual orientation, or disability or any other characteristic protected by State or Federal law. All positions are open to qualified men and women pursuant to the Americans with Disabilities Act of 1990 and the California Fair Employment and Housing Act. The County will comply with all of its obligations under State and Federal laws regarding the provision of reasonable accommodations to applicants. COUNTY OF LOS ANGELES Employment Information Any language contained in the job posting supersedes any language contained below. Los Angeles County Child Support Compliance Program : In an effort to improve compliance with courtordered child, family and spousal support obligations, certain employment and identification information (i.e., name, address, Social Security number and date of hire) is regularly reported to the State Directory of New Hires which may assist in locating persons who owe these obligations. Family Code Section 17512 permits under certain circumstances for additional employment and identifying information to be requested. Applicants will not be disqualified from employment based on this information. Social Security Act of 2004 : Section 419 (c) of Public Law 108-203, the Social Security Protection Act of 2004, requires State and local government employers to disclose the effect of the Windfall Elimination Provision and the Government Pension Offset Provision to employees hired on or after January 1, 2005, in jobs not covered by Social Security. The County of Los Angeles does not participate in the Social Security System. All newly hired County of Los Angeles employees must sign a statement (Form SSA1945) prior to the start of employment indicating that they are aware of a possible reduction in their future Social Security benefit entitlement. For more information on Social Security and about each provision, you may visit the website www.socialsecurity.gov , or call toll free 1-800-772- 1213. Persons who are deaf or hard of hearing may call the TTY number 1-800-325-0778 or contact a local Social Security office. Employment Eligibility Information : Final appointment is contingent upon verification of U.S. citizenship or the right to work in the United States. Immigration law provides that all persons hired after November 6, 1986, are required to present original documents to the County, within three (3) business days of hiring, which show satisfactory proof of 1) identity and 2) U.S. employment eligibility. The California Fair Employment and Housing Act (Part 2.8 commencing with Section 12900 of Division 3 of Title 2 of the Government Code) and the Regulations of the Fair Employment and Housing Commission (California Code of Regulations, Title 2, Division 4, Sections 7285.0 through 8504) prohibits employment discrimination based on race or color; religion; national origin or ancestry, physical disability; mental disability or medical condition; marital status; sex or sexual orientation; age, with respect to persons over the age of 40; and pregnancy, childbirth, or related medical conditions. COVID-19 VACCINATION : Some County workforce members may be required to be fully vaccinated against COVID-19. Successful candidates for those positions/classifications may be required to submit proof of vaccination against COVID-19 or request an exemption for qualifying medical or religious reasons during the onboarding process. Candidates should not present proof of vaccination until instructed to do so by the hiring department. Updated April 2023 Closing Date/Time: Continuous
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Classification and Compensation Analyst SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Office of Human Resources Appointment Type Temporary - This position will end on or before June 30, 2023. This temporary appointment can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Time Base Full-Time (1.0) Work Schedule Monday through Friday; from 8:00am to 5:00pm Anticipated Hiring Range $5,417.00 - $5,834.00 Per Month ($65,004.00 - $70,008.00 Annually) Salary is commensurate with experience. Position Summary The Compensation Analyst reports directly to the appropriate administrator overseeing the Classification and Compensation Unit in Human Resources. The Compensation Analyst is responsible for researching and determining the appropriate classifications for position descriptions and compensation studies; working with the department and/or college HR liaisons and administrators, assisting in developing position descriptions; researching and advising management on compensation issues/discrepancies. Assist in monitoring the campus' adherence to CSU and SFSU compensation policies and directives. Maintains processes for ensuring compliance with all applicable federal and state laws and regulations, university directives and collective bargaining agreements relating to Faculty & Staff recruitment, classification and compensation. Performs general clerical/administrative duties. Position Information Classification Processes requests for submission regarding In-Range Progressions (IRP), Reclassifications, Bonuses and Stipends within a specified timeline per the Collective Bargaining Agreement. Reviews jobs for strategic management reorganizations and projects. Reviews positions to ensure appropriate classification. Based on position-specific information, determines if an existing description can be used for the classification. Reviews employees' request for classification review and makes recommendations. This includes reviewing job descriptions, conferring with managers and employees, evaluating jobs and preparing written reports on findings. Communicates with stakeholders regarding the result of compensation recommendations. Writes position descriptions and maintains a database of all position descriptions. Review position descriptions received from departments to ensure they are written accurately within the appropriate classification. Utilize job analysis techniques, internal and external equity analyses, market and salary surveys to determine the target hiring salaries for staff and management positions for SFSU. Conduct large-scale market studies in order to create cost-effective solutions and present proposals to department management. Review salary surveys and other market data to determine internal and external competitiveness. Researches situations as they arise related to aspects of compensation to provide clarity for resolution in consideration of CBA provisions, historical practices, similar situations, etc. Assists in the preparation of salary increases and adjustments. Assists with compensation studies for new MPP positions and recruitments. Analyze and address problems using reasoning and the interpretation and application of theories and principles to develop and recommend alternatives and the best courses of action. Conduct internal and external equity analysis and comparisons. Administration Processes MPP increases, bonuses, and temporary reassignments. Processes salary increases and adjustments transactions (via PeopleSoft). Focuses on process automation for compensation administrative tasks. Reviews and recommends changes to compensation policies and procedures. Transfer, scan and analyze data from Classification and Compensation requests into a database. Maintain a database of submissions to the Classification and Compensation Unit. Create accurate spreadsheets with large numbers of figures. Verify employee data by comparing requests to different databases (via PeopleSoft, SharePoint, Campus Roster, Salary Schedule, etc.) Create, file, maintain, and update compensation files/records. Work with HRIS to ensure updates regarding compensation-related HR data in the system of record. Retrieve data from the database or electronic files as requested. Perform regular backups to ensure data preservation. Retrieve query reports for requests received. Provide advice to management regarding pay decisions and compensation guideline interpretation. Recommend best practices and approaches in meeting department business needs. Educate the campus community on the University's compensation program. Assist with strategic management reorganizations. Serves as an expert resource to consult others in the departments and throughout the campus community, providing compensation guideline interpretation. Training Provide training on compensation guidelines and processes to administrative HR staff and the campus community. Create training material and conduct training sessions with business leaders to support our compensation philosophy through continuous education and communication. Educate the campus community on the University's compensation program. Minimum Qualifications Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. Working knowledge of general practices, programs, and/or administrative specialties. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures. Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to organize and plan work and projects, including handling multiple priorities. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain effective working relationships within and outside the workgroup and serve as a liaison for the organizational unit. Must be customer-service-focused and able to interact effectively and professionally with all levels of employees and managers in a team-based environment. Preferred Qualifications Experience working in human resources as a compensation SME in higher education. 2-3 experience in compensation consulting. PHR or SPHR Certification. HRIS data management and the ability to create a variety of reports. Experience with collective bargaining agreement interpretation and implementation. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Employment Requirement CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Aug 25, 2023
Full Time
Description: Working Title Classification and Compensation Analyst SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Office of Human Resources Appointment Type Temporary - This position will end on or before June 30, 2023. This temporary appointment can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Time Base Full-Time (1.0) Work Schedule Monday through Friday; from 8:00am to 5:00pm Anticipated Hiring Range $5,417.00 - $5,834.00 Per Month ($65,004.00 - $70,008.00 Annually) Salary is commensurate with experience. Position Summary The Compensation Analyst reports directly to the appropriate administrator overseeing the Classification and Compensation Unit in Human Resources. The Compensation Analyst is responsible for researching and determining the appropriate classifications for position descriptions and compensation studies; working with the department and/or college HR liaisons and administrators, assisting in developing position descriptions; researching and advising management on compensation issues/discrepancies. Assist in monitoring the campus' adherence to CSU and SFSU compensation policies and directives. Maintains processes for ensuring compliance with all applicable federal and state laws and regulations, university directives and collective bargaining agreements relating to Faculty & Staff recruitment, classification and compensation. Performs general clerical/administrative duties. Position Information Classification Processes requests for submission regarding In-Range Progressions (IRP), Reclassifications, Bonuses and Stipends within a specified timeline per the Collective Bargaining Agreement. Reviews jobs for strategic management reorganizations and projects. Reviews positions to ensure appropriate classification. Based on position-specific information, determines if an existing description can be used for the classification. Reviews employees' request for classification review and makes recommendations. This includes reviewing job descriptions, conferring with managers and employees, evaluating jobs and preparing written reports on findings. Communicates with stakeholders regarding the result of compensation recommendations. Writes position descriptions and maintains a database of all position descriptions. Review position descriptions received from departments to ensure they are written accurately within the appropriate classification. Utilize job analysis techniques, internal and external equity analyses, market and salary surveys to determine the target hiring salaries for staff and management positions for SFSU. Conduct large-scale market studies in order to create cost-effective solutions and present proposals to department management. Review salary surveys and other market data to determine internal and external competitiveness. Researches situations as they arise related to aspects of compensation to provide clarity for resolution in consideration of CBA provisions, historical practices, similar situations, etc. Assists in the preparation of salary increases and adjustments. Assists with compensation studies for new MPP positions and recruitments. Analyze and address problems using reasoning and the interpretation and application of theories and principles to develop and recommend alternatives and the best courses of action. Conduct internal and external equity analysis and comparisons. Administration Processes MPP increases, bonuses, and temporary reassignments. Processes salary increases and adjustments transactions (via PeopleSoft). Focuses on process automation for compensation administrative tasks. Reviews and recommends changes to compensation policies and procedures. Transfer, scan and analyze data from Classification and Compensation requests into a database. Maintain a database of submissions to the Classification and Compensation Unit. Create accurate spreadsheets with large numbers of figures. Verify employee data by comparing requests to different databases (via PeopleSoft, SharePoint, Campus Roster, Salary Schedule, etc.) Create, file, maintain, and update compensation files/records. Work with HRIS to ensure updates regarding compensation-related HR data in the system of record. Retrieve data from the database or electronic files as requested. Perform regular backups to ensure data preservation. Retrieve query reports for requests received. Provide advice to management regarding pay decisions and compensation guideline interpretation. Recommend best practices and approaches in meeting department business needs. Educate the campus community on the University's compensation program. Assist with strategic management reorganizations. Serves as an expert resource to consult others in the departments and throughout the campus community, providing compensation guideline interpretation. Training Provide training on compensation guidelines and processes to administrative HR staff and the campus community. Create training material and conduct training sessions with business leaders to support our compensation philosophy through continuous education and communication. Educate the campus community on the University's compensation program. Minimum Qualifications Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. Working knowledge of general practices, programs, and/or administrative specialties. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures. Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to organize and plan work and projects, including handling multiple priorities. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain effective working relationships within and outside the workgroup and serve as a liaison for the organizational unit. Must be customer-service-focused and able to interact effectively and professionally with all levels of employees and managers in a team-based environment. Preferred Qualifications Experience working in human resources as a compensation SME in higher education. 2-3 experience in compensation consulting. PHR or SPHR Certification. HRIS data management and the ability to create a variety of reports. Experience with collective bargaining agreement interpretation and implementation. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Employment Requirement CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
