Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits and employment stability. BART is looking for people who like to be challenged, work in a fast paced environment, and have a passion for connecting over 400,000 daily riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Pay and Benefits BART offers comprehensive compensation and benefits programs. Benefits include CalPERS pension (2% at 55 for classic members); excellent medical (effective January 1, 2017 current employee cost $140.82 monthly for most plans), vision, and dental coverage; supplemental insurances; paid holidays and vacation; as well as two investment programs, one of which is entirely funded by BART. BART does not participate in Social Security. Complimentary BART passes for employee and qualifying dependents. Pay Rate (AFSCME Payband E) $93,590.59 ( Minimum) - $121,667.45 (Maximum) Posted Date March 5, 2018 Closing Date Open Until Filled *Initial screening of applications will begin on March 19, 2017 Reports To Maintenance and Engineering Days Off Saturday and Sunday Who May Apply All current BART employees and qualified individuals who are not yet BART employees. Current Assignment The selected incumbents will be responsible for working with managers and various District staff to develop and track the Maintenance and Engineering department's annual capital and/or operating budgets and expenditures; identify, analyze, and quantify issues with fiscal impacts and propose and collaborate to identify alternatives; and perform ad-hoc projects as required. Key responsibilities for these positions include identifying and resolving complex financial and analytical issues, which require strong execution and analytical abilities, such as: Working independently and defining workload Project planning and project management Taking initiative, including the introduction and support of changes to processes and procedures; identifying and understanding issues, problems and opportunities; and devising appropriate solutions; Building and maintaining relationships with both internal and external customers. Understanding capital and/or operational needs and translating them into financial realities. The successful candidates will demonstrate one or more of the following skills/experience beyond the minimum qualifications depending on placement in the areas outlined below: Capital Projects: Provides support to project managers in setting budgets, schedules and estimates, tracks progress on projects versus original budgets and schedules; works closely with project staff to ensure project compliance. Provision of independent oversight and control of project budgets and internal/external spending within approved limits and eligibility constraints; ability to take corrective action when budget/funding limits are reached. Ability to support capital project efforts, including preparation of procurement documents, project schedules & funding data to facilitate the appropriate project tracking of expenditures; coordinates project activity with project team; validating financials are aligned with all project phase/activities/tasks. Perform complex financial analysis on project performance including the ability to forecast projects from initiation through closure. Keen understanding to aligning prioritization of funds within activities based on funding expiration dates with estimates project expenditures. Operating Budgets: Substantial experience budgeting annual operating uses, tracking and analyzing financial performance, developing fiscal projections, and preparing and presenting monthly, quarterly, and ad-hoc reports. Substantial experience with public agency budgeting and governmental budgeting and accounting; Problem solving, research, and presentation skills including ability to identify and frame issues and collect, manipulate, and structure large quantities of diverse data appropriately for analysis (MS Office Suite a must, PeopleSoft preferred). Essential Job Functions Participates in the more difficult work of staff responsible for complex financial, statistical, and program management analysis in assigned division area. Participates in the preparation, administration, and monitoring of District-wide budgets; compiles and analyzes budget data; monitors funding agreements and maintains budget schedules to assure conformance with funding agencies; ensures maintenance of expenditure records which conform to funding agency and District reporting requirements. Analyzes contract provisions and change orders related to approved cost of work and budget allocations; analyzes and reports cost variances, ensures that cost control methods are implemented and applied to program objectives; analyzes funding and cost data for management inquiries regarding work plans, consultants, and contract authority. Monitors and administers construction or funding agreement contracts in accordance with District and mandated guidelines; compiles actual costs by project; performs financial, statistical and caomparative analysis of actual and budget costs. Identifies funding sources for proposed projects; projects cash flow requirements; maintains budgetary records for proposed projects. Provides support to project managers in setting budgets, schedules and estimates; tracks progress on projects versus original budgets and schedules; works closely with project staff and consultants to ensure project compliance. Develops and recommends improvements to computerized financial management system. Coordinates project activities with other departments, divisions and external agencies; works closely with other divisions to apply for and monitor the use of fund grants from city, county, state, and federal sources; monitors work in progress and authorizes contract payments. Conducts financial and management studies to evaluate system performance and operating efficiencies; presents studies to communicate findings and recommendations to senior management and the Board of Directors. May train assigned employees in their areas of work including budgeting and financial analysis methods, procedures and techniques. Prepares quarterly, semi-annual, and special analytical and statistical reports on operations and activities for management, regulatory and outside agencies. Reviews invoices; determines budget conformity; reports discrepancies and billing adjustments. Prepares the Annual Budget and the 5-Year forecast for each capital project and program assigned; involves budgeting for staffing requirements and coordinating with various departments who support the projects; includes budgeting for non-labor expenses for the budget year and for the out years. Participates in special projects as assigned. Minimum Qualifications Education: Bachelor's degree in business administration, accounting, economics or a closely related field from an accredited college or university. Experience: Three (3) years of (full-time equivalent) verifiable professional budgetary, financial, or management analysis experience. Substitution: Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred Knowledge of: Operations, services and activities of a comprehensive budget and financial control program. Principles of lead supervision and training. Principles of financial and operational analysis. Federal, State and local funding programs, associated guidelines and processes. Principles and practices of project management. Principles and practices of engineering and construction management. Advanced principles, practices, and procedures of accounting. Financial, statistical and comparative analysis principles, techniques and formulas. Principles and practices of project budget development, administration and control. Principles and practices of procurement. Methods and techniques for assessing performance against established objectives. Principles and practices of project scheduling. Principles and practices of financial record keeping and reporting. Current office procedures, methods and equipment including computers. Applicable financial computer software applications. Related Federal, State and local codes, laws and regulations. Skill in: Independently performing the most difficult financial and statistical analyses. Interpreting and explaining departmentpolicies and procedures. Leading, organizing and reviewing the work of assigned staff. Monitoring and reporting budget variances. Analyzing problems, identifying alternative solutions and implementing recommendations. Identifying funding sources for proposed and current projects. Creating timely purchase requisitions and disbursements of purchase orders. Performing accurate complex financial calculations. Utilizing, maintaining and updating computerized financial/project management Systems and reports. Developing, organizing, reviewing and analyzing technical documents, proposals, contracts, and reports. Exercising a high degree of individual initiative, discretion, diplomacy, accuracy, and judgment. Understanding and following oral and written instructions. Communicating clearly and concisely, both orally and in writing. Establishing and maintaining effective working relationships with those contacted in the course of work including internal departments, vendors, and consultants. Selection Process This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills/performance demonstration, a written examination, and/or an individual or panel interview. The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S.; pass a pre-employment medical examination which includes a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations) The selection process for this position will be in accordance with the applicable collective bargaining agreement. Application Process External applicants may only apply online, at www.bart.gov/jobs. Applicants needing assistance with the online application process may receive additional information by calling (510) 464-6112. Current employees are strongly encouraged to apply online, either at www.bart.gov/jobs, or on WebBART. Current employees may also apply using a BART paper application by delivering the completed form to the Human Resources Department, or by mailing it to P. O. Box 12688, Oakland, CA 94604-2688. All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. On line applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the application form itself. Applications must be complete by the closing date and time listed on the job announcement. Equal Employment Opportunity The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by calling (510) 464-6112. Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs. Other Information Please be prepared to present documentation in support of any required licenses, degrees, or certifications upon request. Note When you have successfully applied for this position you will receive an auto reply e-mail acknowledging that your application was received for this position. Please retain a copy of the e-mail for your records. If you receive an auto reply that does not specifically reference this position, please call the Employment Help Line at (510) 464-6112 for assistance. To verify submission of your application, click on the 'My Career Tools' link at the top of the 'Careers Home Page' after submitting your application to view the list of applications you have submitted (including application date and status). If you have further questions, please call the Employment Help Line at (510) 464-6112, between the hours of 8:15am - 5:00pm, Monday- Friday.
Nov 03, 2018
Full Time
Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits and employment stability. BART is looking for people who like to be challenged, work in a fast paced environment, and have a passion for connecting over 400,000 daily riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Pay and Benefits BART offers comprehensive compensation and benefits programs. Benefits include CalPERS pension (2% at 55 for classic members); excellent medical (effective January 1, 2017 current employee cost $140.82 monthly for most plans), vision, and dental coverage; supplemental insurances; paid holidays and vacation; as well as two investment programs, one of which is entirely funded by BART. BART does not participate in Social Security. Complimentary BART passes for employee and qualifying dependents. Pay Rate (AFSCME Payband E) $93,590.59 ( Minimum) - $121,667.45 (Maximum) Posted Date March 5, 2018 Closing Date Open Until Filled *Initial screening of applications will begin on March 19, 2017 Reports To Maintenance and Engineering Days Off Saturday and Sunday Who May Apply All current BART employees and qualified individuals who are not yet BART employees. Current Assignment The selected incumbents will be responsible for working with managers and various District staff to develop and track the Maintenance and Engineering department's annual capital and/or operating budgets and expenditures; identify, analyze, and quantify issues with fiscal impacts and propose and collaborate to identify alternatives; and perform ad-hoc projects as required. Key responsibilities for these positions include identifying and resolving complex financial and analytical issues, which require strong execution and analytical abilities, such as: Working independently and defining workload Project planning and project management Taking initiative, including the introduction and support of changes to processes and procedures; identifying and understanding issues, problems and opportunities; and devising appropriate solutions; Building and maintaining relationships with both internal and external customers. Understanding capital and/or operational needs and translating them into financial realities. The successful candidates will demonstrate one or more of the following skills/experience beyond the minimum qualifications depending on placement in the areas outlined below: Capital Projects: Provides support to project managers in setting budgets, schedules and estimates, tracks progress on projects versus original budgets and schedules; works closely with project staff to ensure project compliance. Provision of independent oversight and control of project budgets and internal/external spending within approved limits and eligibility constraints; ability to take corrective action when budget/funding limits are reached. Ability to support capital project efforts, including preparation of procurement documents, project schedules & funding data to facilitate the appropriate project tracking of expenditures; coordinates project activity with project team; validating financials are aligned with all project phase/activities/tasks. Perform complex financial analysis on project performance including the ability to forecast projects from initiation through closure. Keen understanding to aligning prioritization of funds within activities based on funding expiration dates with estimates project expenditures. Operating Budgets: Substantial experience budgeting annual operating uses, tracking and analyzing financial performance, developing fiscal projections, and preparing and presenting monthly, quarterly, and ad-hoc reports. Substantial experience with public agency budgeting and governmental budgeting and accounting; Problem solving, research, and presentation skills including ability to identify and frame issues and collect, manipulate, and structure large quantities of diverse data appropriately for analysis (MS Office Suite a must, PeopleSoft preferred). Essential Job Functions Participates in the more difficult work of staff responsible for complex financial, statistical, and program management analysis in assigned division area. Participates in the preparation, administration, and monitoring of District-wide budgets; compiles and analyzes budget data; monitors funding agreements and maintains budget schedules to assure conformance with funding agencies; ensures maintenance of expenditure records which conform to funding agency and District reporting requirements. Analyzes contract provisions and change orders related to approved cost of work and budget allocations; analyzes and reports cost variances, ensures that cost control methods are implemented and applied to program objectives; analyzes funding and cost data for management inquiries regarding work plans, consultants, and contract authority. Monitors and administers construction or funding agreement contracts in accordance with District and mandated guidelines; compiles actual costs by project; performs financial, statistical and caomparative analysis of actual and budget costs. Identifies funding sources for proposed projects; projects cash flow requirements; maintains budgetary records for proposed projects. Provides support to project managers in setting budgets, schedules and estimates; tracks progress on projects versus original budgets and schedules; works closely with project staff and consultants to ensure project compliance. Develops and recommends improvements to computerized financial management system. Coordinates project activities with other departments, divisions and external agencies; works closely with other divisions to apply for and monitor the use of fund grants from city, county, state, and federal sources; monitors work in progress and authorizes contract payments. Conducts financial and management studies to evaluate system performance and operating efficiencies; presents studies to communicate findings and recommendations to senior management and the Board of Directors. May train assigned employees in their areas of work including budgeting and financial analysis methods, procedures and techniques. Prepares quarterly, semi-annual, and special analytical and statistical reports on operations and activities for management, regulatory and outside agencies. Reviews invoices; determines budget conformity; reports discrepancies and billing adjustments. Prepares the Annual Budget and the 5-Year forecast for each capital project and program assigned; involves budgeting for staffing requirements and coordinating with various departments who support the projects; includes budgeting for non-labor expenses for the budget year and for the out years. Participates in special projects as assigned. Minimum Qualifications Education: Bachelor's degree in business administration, accounting, economics or a closely related field from an accredited college or university. Experience: Three (3) years of (full-time equivalent) verifiable professional budgetary, financial, or management analysis experience. Substitution: Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred Knowledge of: Operations, services and activities of a comprehensive budget and financial control program. Principles of lead supervision and training. Principles of financial and operational analysis. Federal, State and local funding programs, associated guidelines and processes. Principles and practices of project management. Principles and practices of engineering and construction management. Advanced principles, practices, and procedures of accounting. Financial, statistical and comparative analysis principles, techniques and formulas. Principles and practices of project budget development, administration and control. Principles and practices of procurement. Methods and techniques for assessing performance against established objectives. Principles and practices of project scheduling. Principles and practices of financial record keeping and reporting. Current office procedures, methods and equipment including computers. Applicable financial computer software applications. Related Federal, State and local codes, laws and regulations. Skill in: Independently performing the most difficult financial and statistical analyses. Interpreting and explaining departmentpolicies and procedures. Leading, organizing and reviewing the work of assigned staff. Monitoring and reporting budget variances. Analyzing problems, identifying alternative solutions and implementing recommendations. Identifying funding sources for proposed and current projects. Creating timely purchase requisitions and disbursements of purchase orders. Performing accurate complex financial calculations. Utilizing, maintaining and updating computerized financial/project management Systems and reports. Developing, organizing, reviewing and analyzing technical documents, proposals, contracts, and reports. Exercising a high degree of individual initiative, discretion, diplomacy, accuracy, and judgment. Understanding and following oral and written instructions. Communicating clearly and concisely, both orally and in writing. Establishing and maintaining effective working relationships with those contacted in the course of work including internal departments, vendors, and consultants. Selection Process This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills/performance demonstration, a written examination, and/or an individual or panel interview. The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S.; pass a pre-employment medical examination which includes a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations) The selection process for this position will be in accordance with the applicable collective bargaining agreement. Application Process External applicants may only apply online, at www.bart.gov/jobs. Applicants needing assistance with the online application process may receive additional information by calling (510) 464-6112. Current employees are strongly encouraged to apply online, either at www.bart.gov/jobs, or on WebBART. Current employees may also apply using a BART paper application by delivering the completed form to the Human Resources Department, or by mailing it to P. O. Box 12688, Oakland, CA 94604-2688. All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. On line applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the application form itself. Applications must be complete by the closing date and time listed on the job announcement. Equal Employment Opportunity The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by calling (510) 464-6112. Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs. Other Information Please be prepared to present documentation in support of any required licenses, degrees, or certifications upon request. Note When you have successfully applied for this position you will receive an auto reply e-mail acknowledging that your application was received for this position. Please retain a copy of the e-mail for your records. If you receive an auto reply that does not specifically reference this position, please call the Employment Help Line at (510) 464-6112 for assistance. To verify submission of your application, click on the 'My Career Tools' link at the top of the 'Careers Home Page' after submitting your application to view the list of applications you have submitted (including application date and status). If you have further questions, please call the Employment Help Line at (510) 464-6112, between the hours of 8:15am - 5:00pm, Monday- Friday.
Kitsap County
Port Orchard, Washington, United States
OVERVIEW A unique opportunity to serve the citizens of Kitsap County as an Investment Officer managing the County and Junior Taxing Districts'Investments! Make a difference in your community. Become a part of the Kitsap County team! The Office of the Kitsap County Treasurer The County Treasurer holds a key position of public trust in the financial affairs of local government. Acting as the "bank" for the county, school districts, fire districts, water districts, and other units of local government; the treasurer's office receipts, disburses, invests, and accounts for the funds of each of these entities. The Position TheInvestment Officerprofessionally manages the investment activities of all participants in the Kitsap County Investment Pool and Kitsap County. Identifies investment opportunities, formulating strategy, and implementing approved plans to minimize risk and maximize return and liquidity for participants. The position provides short and long-term cash management for the County and its junior taxing districts. In addition, the incumbent is responsible for developing, analyzing and implementing and management of all financial service contracts and banking relationships. QUALIFICATIONS FOR PERFORMANCE OF THE ESSENTIAL FUNCTIONS Required Education and Experience Bachelor's degree in business, public administration, economics, finance, or closely related field, AND Six years of progressively responsible work experiencemanaging public funds or fixed income/money market securities and /or cash management activities. Note: Additional qualifying experience may be substituted year for year, for a maximum of two years of the educational. Preferred Education, Experience or Other Qualifications Current Chartered Financial Analyst(CFA) Certified Treasurer Professional designation(CTP) Criminal Conviction/Credit CheckStandards: The successful incumbent will have unsupervised access to a secured/confidential facility or computer system(s) and/or information. As a result, Kitsap County will be conducting an extensive criminal background check by law enforcement agencies and due to the nature of this position a credit check will also be conducted. Prior to employment, the successful candidate must: Submit official transcripts from an accredited college or university or business school. Pass all job-related examinations/tests necessary to demonstrate required knowledge, skills and abilities, as determined by the hiring authority at time of job posting. Required Knowledge, Skills and Abilities Knowledge of: Investment instruments and dynamics of fixed income and money markets. Principles, practices, regulations, and procedures of public finance. Treasurer operations. Statistical and cash flow analysis. Cash management strategies, including the use of financial services. Banking relationships and management. Standard practices of securities settlement and trade execution. Accounting principles related to investment accounting and reporting. Management and supervisory principles and practices including program planning, budgeting, direction, coordination, and evaluation. Skills and/or Ability to: Exercise professional judgment in evaluating investment instruments and banking services. Apply statistical analysis to monitor market conditions. Prepare cash forecast. Establish investment outlook and strategy and analyze yield curve. Communicate effectively orally and in writing. Design systems to implement division objectives. Set goals, plan, establish procedures and anticipate and effectuate changes as needed. Establish and maintain effective working relationships with bankers, county officials, junior taxing district personnel, department headsand co-workers. Establish and maintain accurate records of assigned activities and operations. Competence in software applications including MS Office, Bloomberg, general ledger, and portfolio systems. Physically perform the functions of the job. PHYSICAL REQUIREMENTS (The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Kitsap County provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.) The duties in this position are performed in an office setting and may be required to lift at least 20 pounds.Heavy focus on computer monitors and keyboards. ILLUSTRATIVE EXAMPLE OF DUTIES Essential Functions: Manage the investment portfolio of the Kitsap County Investment Pool. Negotiate the purchase and sale of securities consistent with legal regulations, department and county policy. Process transactions through investment software, custodial instructions and wire transfer initiation. Developand monitor investment objectives. Financial Authority includes: Directly manages investment portfolio in excess of $400 million. Provides daily liquidity of county cash assets through analysis of $100 million in banking transactions monthly. Calculates and distributes investment earnings to 200+ individual funds. Research and identify investment opportunities, using computer-enhanced analysis to monitor market conditions, analyze yield, arbitrage, risk factors, and determine cash flows. Develop and recommend investment strategies and related financial investment instruments, providing worst case/best case scenario. Manage county cash liquidity and initiate transactions to provide short and long-term liquidity to the county andjunior taxing districts. Perform all accounting functions related to investment activity. Record all deposits, withdrawals and earnings. Reconcile all documentation from custodial agents, banks and broker dealers. Calculate investment earnings and distribute to pool participants. Provide monthly reports to Treasurer. Write, negotiate and implement Treasury and custodial investment services on behalf of the Treasurer and county. Recommend and implement process improvements in cash and banking to reduce costs. Perform administration of online banking access. Direct rights and permissions of county employees and junior taxing districts to online banking services. Initiate wire transfers on behalf of county departments and junior taxing districts. Provide assistance & direction to county departments and districts regarding investments and banking services. OTHER POSITION RELATED INFORMATION Who May Apply : This position is open to the general public. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills. This position is classified as exempt from overtime under the Fair Labor Standards Act (FLSA) Non-represented and covered under the Kitsap County Personnel Manual. Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office. Work hours for this position are Monday - Friday, 8 a.m. - 4:30 p.m. Flexible hours may be available, as approved by management. First review is scheduled for the week of February 11, 2019 and thenweekly. Closing Date/Time:
Jan 25, 2019
Full Time
OVERVIEW A unique opportunity to serve the citizens of Kitsap County as an Investment Officer managing the County and Junior Taxing Districts'Investments! Make a difference in your community. Become a part of the Kitsap County team! The Office of the Kitsap County Treasurer The County Treasurer holds a key position of public trust in the financial affairs of local government. Acting as the "bank" for the county, school districts, fire districts, water districts, and other units of local government; the treasurer's office receipts, disburses, invests, and accounts for the funds of each of these entities. The Position TheInvestment Officerprofessionally manages the investment activities of all participants in the Kitsap County Investment Pool and Kitsap County. Identifies investment opportunities, formulating strategy, and implementing approved plans to minimize risk and maximize return and liquidity for participants. The position provides short and long-term cash management for the County and its junior taxing districts. In addition, the incumbent is responsible for developing, analyzing and implementing and management of all financial service contracts and banking relationships. QUALIFICATIONS FOR PERFORMANCE OF THE ESSENTIAL FUNCTIONS Required Education and Experience Bachelor's degree in business, public administration, economics, finance, or closely related field, AND Six years of progressively responsible work experiencemanaging public funds or fixed income/money market securities and /or cash management activities. Note: Additional qualifying experience may be substituted year for year, for a maximum of two years of the educational. Preferred Education, Experience or Other Qualifications Current Chartered Financial Analyst(CFA) Certified Treasurer Professional designation(CTP) Criminal Conviction/Credit CheckStandards: The successful incumbent will have unsupervised access to a secured/confidential facility or computer system(s) and/or information. As a result, Kitsap County will be conducting an extensive criminal background check by law enforcement agencies and due to the nature of this position a credit check will also be conducted. Prior to employment, the successful candidate must: Submit official transcripts from an accredited college or university or business school. Pass all job-related examinations/tests necessary to demonstrate required knowledge, skills and abilities, as determined by the hiring authority at time of job posting. Required Knowledge, Skills and Abilities Knowledge of: Investment instruments and dynamics of fixed income and money markets. Principles, practices, regulations, and procedures of public finance. Treasurer operations. Statistical and cash flow analysis. Cash management strategies, including the use of financial services. Banking relationships and management. Standard practices of securities settlement and trade execution. Accounting principles related to investment accounting and reporting. Management and supervisory principles and practices including program planning, budgeting, direction, coordination, and evaluation. Skills and/or Ability to: Exercise professional judgment in evaluating investment instruments and banking services. Apply statistical analysis to monitor market conditions. Prepare cash forecast. Establish investment outlook and strategy and analyze yield curve. Communicate effectively orally and in writing. Design systems to implement division objectives. Set goals, plan, establish procedures and anticipate and effectuate changes as needed. Establish and maintain effective working relationships with bankers, county officials, junior taxing district personnel, department headsand co-workers. Establish and maintain accurate records of assigned activities and operations. Competence in software applications including MS Office, Bloomberg, general ledger, and portfolio systems. Physically perform the functions of the job. PHYSICAL REQUIREMENTS (The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Kitsap County provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.) The duties in this position are performed in an office setting and may be required to lift at least 20 pounds.Heavy focus on computer monitors and keyboards. ILLUSTRATIVE EXAMPLE OF DUTIES Essential Functions: Manage the investment portfolio of the Kitsap County Investment Pool. Negotiate the purchase and sale of securities consistent with legal regulations, department and county policy. Process transactions through investment software, custodial instructions and wire transfer initiation. Developand monitor investment objectives. Financial Authority includes: Directly manages investment portfolio in excess of $400 million. Provides daily liquidity of county cash assets through analysis of $100 million in banking transactions monthly. Calculates and distributes investment earnings to 200+ individual funds. Research and identify investment opportunities, using computer-enhanced analysis to monitor market conditions, analyze yield, arbitrage, risk factors, and determine cash flows. Develop and recommend investment strategies and related financial investment instruments, providing worst case/best case scenario. Manage county cash liquidity and initiate transactions to provide short and long-term liquidity to the county andjunior taxing districts. Perform all accounting functions related to investment activity. Record all deposits, withdrawals and earnings. Reconcile all documentation from custodial agents, banks and broker dealers. Calculate investment earnings and distribute to pool participants. Provide monthly reports to Treasurer. Write, negotiate and implement Treasury and custodial investment services on behalf of the Treasurer and county. Recommend and implement process improvements in cash and banking to reduce costs. Perform administration of online banking access. Direct rights and permissions of county employees and junior taxing districts to online banking services. Initiate wire transfers on behalf of county departments and junior taxing districts. Provide assistance & direction to county departments and districts regarding investments and banking services. OTHER POSITION RELATED INFORMATION Who May Apply : This position is open to the general public. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills. This position is classified as exempt from overtime under the Fair Labor Standards Act (FLSA) Non-represented and covered under the Kitsap County Personnel Manual. Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office. Work hours for this position are Monday - Friday, 8 a.m. - 4:30 p.m. Flexible hours may be available, as approved by management. First review is scheduled for the week of February 11, 2019 and thenweekly. Closing Date/Time:
LOS ANGELES COUNTY
Los Angeles, California, United States
FIRST DAY OF FILING: MARCH 22, 2016 @ 8:00 a.m., PST UNTIL THE NEEDS OF THE SERVICE ARE MET AND IS SUBJECT TO CLOSURE WITHOUT PRIOR NOTICE EXAM NUMBER:Y-9196-F DEPARTMENTAL PROMOTIONAL JOB OPPORTUNITY THIS ANNOUNCEMENT IS AREBULLETINTO REOPEN THE FILING PERIOD. PERSONS WHO HAVE ALREADY APPLIED WITHIN THE LAST TWELVE (12) MONTHS NEED NOT TO REAPPLY. RESTRICTED TO PERMANENT EMPLOYEES OF THE DEPARTMENT OF HEALTH SERVICES WHO HAVE SUCCESSFULLY COMPLETED THEIR INITIAL PROBATIONARY PERIOD. UNCLASSIFIED EMPLOYEES WHO HAVE ATTAINED PERMANENT COUNTY STATUS ON A CLASSIFIED POSITION BY SUCCESSFUL COMPLETION OF THE INITIAL PROBATIONARY PERIOD, WITH NO BREAK IN SERVICE SINCE LEAVING THE CLASSIFIED SERVICE. FULL-TIME EMPLOYEES IN THE UNCLASSIFIED SERVICE WITH AT LEAST SIX MONTHS OF FULL-TIME EXPERIENCE IN THE UNCLASSIFIED SERVICE AT THE TIME OF FILING OR BY THE THE LAST DAY OF FILING. NO OUT-OF-CLASS EXPERIENCE OR VERIFICATION OF EXPERIENCE LETTERS WILL BE ACCEPTED. NO WITHHOLDS WILL BE ALLOWED FOR THIS EXAMINATION. DEFINITION: Directs the activities of or assists in directing a majororganizational section of a Patient Financial Services organization at a County hospital. Essential Job Functions Directs the activities of or assists in directing a major organizational section of a Patient Financial Services organization at a County hospital. Plans, organizes, assigns, evaluates, and coordinatesthe work of multiple patient financial services sections and units. Conducts major studies of patient financial service functions including work flow studies to analyze existing procedures, determine ways of improving efficiency and to determine how best to implement new work functions and procedures. Reviews data and queries patient information into the Los Angeles Eligibility Automated Determination Evaluation and Reporting (LEADER) systemas well as other hospital Information systems. Coordinates the work of the organization with that of other hospital services such as medical social work, medical records, medical services and with other County departments, such as the Department of Public Social Services, Children's Medical Services, and State agencies, such as the Department of Health Care Services, and Social Security Administration. Participates with hospital administration in the development of basic divisional policy, budget and the formulation of revenue goals. Trains and evaluates the staff assigned to the patient financial services organization. Initiates requests and justifications for additional personnel and equipment. Requirements MINIMUM REQUIREMENTS: One year of experience as a Supervising Patient Financial Services Worker II* or Patient Financial Services Control Supervisor*. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. Physical Class II - Light: Light physical effort which may include occasional light lifting to a 10 pound limit, and some bending, stooping or squatting. Considerable walking may be involved. SPECIAL REQUIREMENT INFORMATION : *To qualify,applicantsmust have County status in one of these classes, asevidencedby holding such payroll title. DESIRABLE QUALIFICATIONS: Bachelor's degree, or higher from an accredited ** institution. Additional Information EXAMINATION CONTENT : This examination will consist of an evaluation of education, and experience based upon application information and desirable qualifications weighted 50%, and an Appraisal of Promotability weighted 50%. The Appraisal of Promotability will evaluate knowledge and skills, productivity/adaptability, dependability, verbal and written communications, and supervision. CANDIDATES MUST ACHIEVE A PASSING SCORE OF 70% OR HIGHER ON EACH WEIGHTED PART OF THE EXAMINATION IN ORDER TO BE PLACED ON THE ELIGIBLE REGISTER. ELIGIBILITY INFORMATION : Applications will be processed on an "as-received" basis and those receiving a passing score will be promulgated to the eligible register accordingly. The names of candidates receiving a passing score in the examination will be added to the eligible register in the order of their score group for a period of twelve (12) months following the date of promulgation. NO PERSON MAY COMPETE IN THIS EXAMINATION MORE THAN ONCE EVERY TWELVE MONTHS. VACANCY INFORMATION: The current vacancy is located within LAC+USC Medical Center; however, the resulting Eligible Register will be used to fill vacancies throughout the Department of Health Services as they occur. APPLICATION AND FILING INFORMATION: APPLICATIONS MUST BE FILED ONLINE ONLY. APPLICATIONS SUBMITTED BY U.S. MAIL, FAX OR IN PERSON WILL NOT BE ACCEPTED. Your application must be received by 5:00 p.m., PST, on the last day of filing. Apply online by clicking on the "Apply" tab for this posting. You can also track the status of your application using this website. All information is subject to verification. We may reject your application at any time during the examination and hiring process, including after appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing VERBIAGE from the Class Specification and Selection Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you met the requirements. Doing so may result in an INCOMPLETE APPLICATION andyou may be DISQUALIFIED . Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the MINIMUMREQUIREMENTS . Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, description of work performed, and salary earned. If your application is incomplete, it will be rejected. **In order to receive credit for a Bachelor's degree, or higher, you MUST include a legible photocopy of the official diploma, official transcripts, or official letter from the accredited institution with your application at the time of filing, or within 15 calendar days from the date of filing application . NOTE: Transcripts must indicate completion of degree. SOCIAL SECURITY NUMBER: All applicants must enter a valid social security number at the time of filing. Entering anything other than a valid social security number (i.e. 000-00-000, 111-11-111. etc.) will result in an automatic rejection of your application. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. DEPARTMENT CONTACT: Darlene Beamon-Thomas, Exam Analyst (323) 869-8016 dbeamon-thomas@dhs.lacounty.gov ADA COORDINATOR PHONE: (323) 869-7124 CALIFORNIA RELAY SERVICES PHONE: (800) 735-2922 Closing Date/Time:
Aug 08, 2018
Full Time
FIRST DAY OF FILING: MARCH 22, 2016 @ 8:00 a.m., PST UNTIL THE NEEDS OF THE SERVICE ARE MET AND IS SUBJECT TO CLOSURE WITHOUT PRIOR NOTICE EXAM NUMBER:Y-9196-F DEPARTMENTAL PROMOTIONAL JOB OPPORTUNITY THIS ANNOUNCEMENT IS AREBULLETINTO REOPEN THE FILING PERIOD. PERSONS WHO HAVE ALREADY APPLIED WITHIN THE LAST TWELVE (12) MONTHS NEED NOT TO REAPPLY. RESTRICTED TO PERMANENT EMPLOYEES OF THE DEPARTMENT OF HEALTH SERVICES WHO HAVE SUCCESSFULLY COMPLETED THEIR INITIAL PROBATIONARY PERIOD. UNCLASSIFIED EMPLOYEES WHO HAVE ATTAINED PERMANENT COUNTY STATUS ON A CLASSIFIED POSITION BY SUCCESSFUL COMPLETION OF THE INITIAL PROBATIONARY PERIOD, WITH NO BREAK IN SERVICE SINCE LEAVING THE CLASSIFIED SERVICE. FULL-TIME EMPLOYEES IN THE UNCLASSIFIED SERVICE WITH AT LEAST SIX MONTHS OF FULL-TIME EXPERIENCE IN THE UNCLASSIFIED SERVICE AT THE TIME OF FILING OR BY THE THE LAST DAY OF FILING. NO OUT-OF-CLASS EXPERIENCE OR VERIFICATION OF EXPERIENCE LETTERS WILL BE ACCEPTED. NO WITHHOLDS WILL BE ALLOWED FOR THIS EXAMINATION. DEFINITION: Directs the activities of or assists in directing a majororganizational section of a Patient Financial Services organization at a County hospital. Essential Job Functions Directs the activities of or assists in directing a major organizational section of a Patient Financial Services organization at a County hospital. Plans, organizes, assigns, evaluates, and coordinatesthe work of multiple patient financial services sections and units. Conducts major studies of patient financial service functions including work flow studies to analyze existing procedures, determine ways of improving efficiency and to determine how best to implement new work functions and procedures. Reviews data and queries patient information into the Los Angeles Eligibility Automated Determination Evaluation and Reporting (LEADER) systemas well as other hospital Information systems. Coordinates the work of the organization with that of other hospital services such as medical social work, medical records, medical services and with other County departments, such as the Department of Public Social Services, Children's Medical Services, and State agencies, such as the Department of Health Care Services, and Social Security Administration. Participates with hospital administration in the development of basic divisional policy, budget and the formulation of revenue goals. Trains and evaluates the staff assigned to the patient financial services organization. Initiates requests and justifications for additional personnel and equipment. Requirements MINIMUM REQUIREMENTS: One year of experience as a Supervising Patient Financial Services Worker II* or Patient Financial Services Control Supervisor*. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. Physical Class II - Light: Light physical effort which may include occasional light lifting to a 10 pound limit, and some bending, stooping or squatting. Considerable walking may be involved. SPECIAL REQUIREMENT INFORMATION : *To qualify,applicantsmust have County status in one of these classes, asevidencedby holding such payroll title. DESIRABLE QUALIFICATIONS: Bachelor's degree, or higher from an accredited ** institution. Additional Information EXAMINATION CONTENT : This examination will consist of an evaluation of education, and experience based upon application information and desirable qualifications weighted 50%, and an Appraisal of Promotability weighted 50%. The Appraisal of Promotability will evaluate knowledge and skills, productivity/adaptability, dependability, verbal and written communications, and supervision. CANDIDATES MUST ACHIEVE A PASSING SCORE OF 70% OR HIGHER ON EACH WEIGHTED PART OF THE EXAMINATION IN ORDER TO BE PLACED ON THE ELIGIBLE REGISTER. ELIGIBILITY INFORMATION : Applications will be processed on an "as-received" basis and those receiving a passing score will be promulgated to the eligible register accordingly. The names of candidates receiving a passing score in the examination will be added to the eligible register in the order of their score group for a period of twelve (12) months following the date of promulgation. NO PERSON MAY COMPETE IN THIS EXAMINATION MORE THAN ONCE EVERY TWELVE MONTHS. VACANCY INFORMATION: The current vacancy is located within LAC+USC Medical Center; however, the resulting Eligible Register will be used to fill vacancies throughout the Department of Health Services as they occur. APPLICATION AND FILING INFORMATION: APPLICATIONS MUST BE FILED ONLINE ONLY. APPLICATIONS SUBMITTED BY U.S. MAIL, FAX OR IN PERSON WILL NOT BE ACCEPTED. Your application must be received by 5:00 p.m., PST, on the last day of filing. Apply online by clicking on the "Apply" tab for this posting. You can also track the status of your application using this website. All information is subject to verification. We may reject your application at any time during the examination and hiring process, including after appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing VERBIAGE from the Class Specification and Selection Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you met the requirements. Doing so may result in an INCOMPLETE APPLICATION andyou may be DISQUALIFIED . Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the MINIMUMREQUIREMENTS . Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, description of work performed, and salary earned. If your application is incomplete, it will be rejected. **In order to receive credit for a Bachelor's degree, or higher, you MUST include a legible photocopy of the official diploma, official transcripts, or official letter from the accredited institution with your application at the time of filing, or within 15 calendar days from the date of filing application . NOTE: Transcripts must indicate completion of degree. SOCIAL SECURITY NUMBER: All applicants must enter a valid social security number at the time of filing. Entering anything other than a valid social security number (i.e. 000-00-000, 111-11-111. etc.) will result in an automatic rejection of your application. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. DEPARTMENT CONTACT: Darlene Beamon-Thomas, Exam Analyst (323) 869-8016 dbeamon-thomas@dhs.lacounty.gov ADA COORDINATOR PHONE: (323) 869-7124 CALIFORNIA RELAY SERVICES PHONE: (800) 735-2922 Closing Date/Time:
LOS ANGELES COUNTY
Los Angeles, California, United States
FILING DATES: January 11, 2019 at 8:00 a.m., PST Until the needs of the service are met and is subject to closure without prior notice. EXAM NUMBER: Y8974A TYPE OF RECRUITMENT DEPARTMENTAL PROMOTIONAL OPPORTUNITY JOB OPPORTUNITY INFORMATION: Restricted to permanent employees of the above Department who have successfully completed their initial probationary period. Current employee in the unclassified service who meet the following criteria also qualify to participate in this exam: Unclassified employees who have attained permanent County status on a classified position by successful completion of the initial probationary period, with no break in service since leaving the classified service. Full-time employees in the unclassified service with at least six months of full-time experience in the unclassified service at the time of filing or by the last day of filing. NO WITHHOLDS OR VERIFICATION OF EXPERIENCE LETTERS / OUT-OF-CLASS EXPERIENCE ARE ALLOWED FOR THIS EXAMINATION. DEFINITION: Has principal responsibility for planning, developing and implementing research projects designed to evaluate and improve the effectiveness of department services, and to contribute to program policy decisions. Essential Job Functions Create and discuss run charts and control charts. Plans, initiates and develops studies of department operations. Consults and advises on both existing and proposed research projects and incorporates methods of evaluation necessary for measures of effectiveness. Evaluates information secured through studies and consultations and recommends new and revised programs. Develops and recommends standards for evaluating programs and for preparing research reports. Conceives, develops and promotes special research projects; negotiates with funding agencies for financial support. Establishes and maintains liaison with County departments, other government agencies and community agencies regarding research activities. Participates in policy discussions based on research studies and data compiled. Requirements MINIMUM REQUIREMENT: A Ph.D. or other doctoral degree from an accredited college or university with specialization in a field of the behavioral or social sciences - AND - Two years' post doctorate research experience including responsibility for the design, evaluation and implementation of research projects in a behavioral or social science field - OR - a Bachelor's degree in a field of the behavioral or social sciences and any combination of relevant education with experiences totaling six years. PHYSICAL CLASS: 2 - Light: Light physical effort which may include occasional light lifting to a 10 pound limit, and some bending, stooping or squatting. Considerable walking may be involved. DESIRABLE QUALIFICATIONS: Additional credit will be given for certification in a process improvement methodology, such as Lean, Six Sigma, or Institute for Healthcare Improvement (IHI) Model for Improvement Additional Information In order to receive credit for the required degree and/orany certification, you must include a legible copy of the certificate, official transcripts , or official letter from the accredited institution with your application at the time of filing or within 15 calendar days of filing online. SPECIALTY REQUIREMENTS: Appointees may be required to work any shift, including evenings, nights, weekends, and holidays. Available Shift Any Examination Content This examination will consist of two (2) parts: PART I - An evaluation of training and experience; and desirable qualificationsbased upon application information weighted 50%. PART II - An Appraisal of Promotability which will evaluateKnowledge and Skills,Planning and Organizational Skills, Customer Service and Interpersonal Skills, Leadership, and Oral and Written Communicationweighted 50%. Candidates must achieve a passing score of 70% or higher on both parts of the examination in order to be placed on the eligible register. Vacancy Information The resulting eligible register from this examination will be used to fill vacancies throughout the Department of Health Services as they occur. Eligibility Information Applications will be processed on an "as-received" basis and those receiving a passing score will be promulgated to the eligible register accordingly. The names of candidates receiving a passing score on the examination will be added to the eligible register and will appear in the order of their score group for a period of twelve (12) months following the date of eligibility. No person may compete in this examination more than once every twelve (12) months. Application and Filing Information APPLICATIONS MUST BE FILED ONLINE ONLY. APPLICATIONS SUBMITTED BY U.S. MAIL, FAX, OR IN PERSON WILL NOT BE ACCEPTED. Apply online by clicking on thegreen " Apply " button for this posting. You can also track the status of your application using this website. All information is subject to verification. We may reject your application at any time during the examination and hiring process, including after appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. This examination will remain open until the needs of the service are met. Application filing may be suspended at any time with or without advance notice. Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the Minimum Requirements. Provide any relevant experience and education in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. Applications electronically received after 5 p.m., PST, on the last day of filing will not accepted. Note: If you are unable to attach required documents, you must fax them to (323) 869-0942 or e-mail the documents to the exam analyst within 15 calendar days of filing online. Please include the exam number and exam title. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES : For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. NO SHARING OF USER ID AND PASSWORD : All applicants must file their application online using their own user Id and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. Fair Chance Ordinance The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about conviction history unless you receive a contingent offer of employment . The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order to not have to be disclosed. DEPARTMENT CONTACT: Dzhuleta Pogosyan 323-914-7150 dpogosyan@dhs.lacounty.gov ADA COORDINATOR PHONE: 323-914-7111 CALIFORNIA RELAY SERVICES PHONE: 800-735-2922 Closing Date/Time:
Jan 12, 2019
Full Time
FILING DATES: January 11, 2019 at 8:00 a.m., PST Until the needs of the service are met and is subject to closure without prior notice. EXAM NUMBER: Y8974A TYPE OF RECRUITMENT DEPARTMENTAL PROMOTIONAL OPPORTUNITY JOB OPPORTUNITY INFORMATION: Restricted to permanent employees of the above Department who have successfully completed their initial probationary period. Current employee in the unclassified service who meet the following criteria also qualify to participate in this exam: Unclassified employees who have attained permanent County status on a classified position by successful completion of the initial probationary period, with no break in service since leaving the classified service. Full-time employees in the unclassified service with at least six months of full-time experience in the unclassified service at the time of filing or by the last day of filing. NO WITHHOLDS OR VERIFICATION OF EXPERIENCE LETTERS / OUT-OF-CLASS EXPERIENCE ARE ALLOWED FOR THIS EXAMINATION. DEFINITION: Has principal responsibility for planning, developing and implementing research projects designed to evaluate and improve the effectiveness of department services, and to contribute to program policy decisions. Essential Job Functions Create and discuss run charts and control charts. Plans, initiates and develops studies of department operations. Consults and advises on both existing and proposed research projects and incorporates methods of evaluation necessary for measures of effectiveness. Evaluates information secured through studies and consultations and recommends new and revised programs. Develops and recommends standards for evaluating programs and for preparing research reports. Conceives, develops and promotes special research projects; negotiates with funding agencies for financial support. Establishes and maintains liaison with County departments, other government agencies and community agencies regarding research activities. Participates in policy discussions based on research studies and data compiled. Requirements MINIMUM REQUIREMENT: A Ph.D. or other doctoral degree from an accredited college or university with specialization in a field of the behavioral or social sciences - AND - Two years' post doctorate research experience including responsibility for the design, evaluation and implementation of research projects in a behavioral or social science field - OR - a Bachelor's degree in a field of the behavioral or social sciences and any combination of relevant education with experiences totaling six years. PHYSICAL CLASS: 2 - Light: Light physical effort which may include occasional light lifting to a 10 pound limit, and some bending, stooping or squatting. Considerable walking may be involved. DESIRABLE QUALIFICATIONS: Additional credit will be given for certification in a process improvement methodology, such as Lean, Six Sigma, or Institute for Healthcare Improvement (IHI) Model for Improvement Additional Information In order to receive credit for the required degree and/orany certification, you must include a legible copy of the certificate, official transcripts , or official letter from the accredited institution with your application at the time of filing or within 15 calendar days of filing online. SPECIALTY REQUIREMENTS: Appointees may be required to work any shift, including evenings, nights, weekends, and holidays. Available Shift Any Examination Content This examination will consist of two (2) parts: PART I - An evaluation of training and experience; and desirable qualificationsbased upon application information weighted 50%. PART II - An Appraisal of Promotability which will evaluateKnowledge and Skills,Planning and Organizational Skills, Customer Service and Interpersonal Skills, Leadership, and Oral and Written Communicationweighted 50%. Candidates must achieve a passing score of 70% or higher on both parts of the examination in order to be placed on the eligible register. Vacancy Information The resulting eligible register from this examination will be used to fill vacancies throughout the Department of Health Services as they occur. Eligibility Information Applications will be processed on an "as-received" basis and those receiving a passing score will be promulgated to the eligible register accordingly. The names of candidates receiving a passing score on the examination will be added to the eligible register and will appear in the order of their score group for a period of twelve (12) months following the date of eligibility. No person may compete in this examination more than once every twelve (12) months. Application and Filing Information APPLICATIONS MUST BE FILED ONLINE ONLY. APPLICATIONS SUBMITTED BY U.S. MAIL, FAX, OR IN PERSON WILL NOT BE ACCEPTED. Apply online by clicking on thegreen " Apply " button for this posting. You can also track the status of your application using this website. All information is subject to verification. We may reject your application at any time during the examination and hiring process, including after appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. This examination will remain open until the needs of the service are met. Application filing may be suspended at any time with or without advance notice. Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the Minimum Requirements. Provide any relevant experience and education in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. Applications electronically received after 5 p.m., PST, on the last day of filing will not accepted. Note: If you are unable to attach required documents, you must fax them to (323) 869-0942 or e-mail the documents to the exam analyst within 15 calendar days of filing online. Please include the exam number and exam title. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES : For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. NO SHARING OF USER ID AND PASSWORD : All applicants must file their application online using their own user Id and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. Fair Chance Ordinance The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about conviction history unless you receive a contingent offer of employment . The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order to not have to be disclosed. DEPARTMENT CONTACT: Dzhuleta Pogosyan 323-914-7150 dpogosyan@dhs.lacounty.gov ADA COORDINATOR PHONE: 323-914-7111 CALIFORNIA RELAY SERVICES PHONE: 800-735-2922 Closing Date/Time:
City of Long Beach, CA
Long Beach, CA, United States
DESCRIPTION Pre-post bulletin beginning November 23, 2018 through December 2, 2018. Accepting online applications beginning December 3, 2018. To ensure efficient processing of all applications received, filing will administratively close on February 19, 2019. It is anticipated that filing will re-open in June 2019. Current vacancies are in the Economic Development, Energy Resources, Financial Management, Health & Human Services, Harbor, Human Resources, Police, Public Works, Technology Innovation, Water, and Parks, Recreation & Marine Departments. This position is also used in the Airport, City Manager, Civil Service, Development Services, Disaster Preparedness and Emergency Communications, Fire, and Library Departments. SPECIAL NOTE: Current city employees within the classification or held prior status within the classification, with a desire to transfer to another department, bureau or division, submit your transfer application to be placed on the Transfer List . EXAMPLES OF DUTIES Under supervision, gathers data used in administrative, fiscal, or personnel activities and services; assists in the preparation and control of the annual budget; performs preliminary research, investigations, and studies; develops preliminary interpretations and makes recommendations for improvement in services delivery and the attainment of departmental goals; analyzes documents for compliance with rules, regulations, and procedures; assists in the revision of administrative and personnel systems and procedures; communicates with individuals and organizations both within/outside the City; plans and prepares charts, graphs, and other exhibits; reviews statistical data; utilizes personal computers and prepares and presents oral and written reports; assists in the development of basic computer reporting systems; provides specialized counseling services; develops and coordinates permit, loan, grant, and/or fund-raising activities; assists in the various aspects of contract administration; participates in personnel-related activities such as recruitment, testing, test validation, employee orientation and training, classification, compensation, affirmative action, labor relations; and performs other related duties as required. REQUIREMENTS TO FILE Applicants must meet either option A or B : A. Bachelor's degree from an accredited college or university (proof required)* ; OR B. Current City of Long Beach employees may substitute a combination of education and/or paid, full-time equivalent technical or paraprofessional experience on a year-for-year basis, up to four (4) years. Such coursework and/or experience must demonstrate specific and substantial preparation for the duties of the position (proof required for education)* . Candidates on the City of Long Beach Administrative Analyst Eligible List after September 2017 may request to be placed on the eligible list for the current Assistant Administrative Analyst administration. Candidates who are interested in this option must indicate so in the Supplemental Questions section of their online application. These candidates will not be required to take the Assistant Administrative Analyst examination for the duration of this bulletin. (Note: P roof of Placement on Eligible List, such as a PDF of the email notification of placement on the Administrative Analyst eligible list, is required at the time of filing). *T ranscripts, degrees, and proofs of Placement on Eligible List must be uploaded to the online application at the time of filing. Any proofs submitted must contain either the applicant's name or other identifying characteristic on the form. Degrees must indicate the field of study and transcripts must indicate the field of study and degree conferred date. Applicants who possess degrees from colleges or universities from outside the United States must attach proof of educational equivalency at the time of filing. Transcripts, degrees, proofs of educational equivalency, and/or proofs of Placement on Eligible List not submitted at the time of filing will not accepted. Additional Requirements to File: Applicants must be able to pass a thorough background investigation and polygraph examination for positions in the Police Department. A valid driver's license and current DMV driving record must be submitted to the hiring department at the time of selection. Willingness to work an irregular schedule, including nights, weekends, overtime, and/or holidays may be required for some positions. Ability to: Effectively communicate both verbally and in writing; Comprehend complex written information; Research, organize, and analyze data from a variety of sources; Develop conclusions and make recommendations based upon evaluation of facts; Work collaboratively with others; Exercise initiative to complete assigned tasks; Plan and organize work; Operate personal computers including the use of the Internet, spreadsheet, database and word processing software (e.g. Microsoft Office). DESIRABLE QUALIFICATIONS: Experience in asset management, grant management, human resources, labor compliance, program management, conducting training classes and/or giving presentations, budget, public sector investing and debt financing. For the Water Department, a Bachelor's Degree in Environmental Science, Geography, Geology, Public Administration or closely related field and/or experience in water conservation or water resources. Bilingual/biliterate skills (Spanish, Khmer or Tagalog) are desirable for some positions interacting with the public. SELECTION PROCEDURE EXAMINATION WEIGHTS : Application Packet............................................................Qualifying Written Examination.........................................................Qualifying Writing Exercise.................................................................Qualifying A minimum rating of 70 must be attained in each part of the examination.This recruitment is being conducted on a continuous basis, and eligible lists may be established periodically. The continuous eligible list will expire in six months. If needed, the list can be extended by the department for up to 3 years. Applicants receiving Veteran's Credit will be placed on the eligible list first and then in the order in which applications were filed. If you have not received notification within three weeks of filing your application, please contact the Civil Service Department at (562) 570-6202. PLEASE NOTE: If candidates fail to: a) meet the Requirements to File, b) submit valid proofs at the time of filing, or c) receive a passing exam score, candidates may reapply only after 4 months (120 days) from their previous application, and they may retake the exam only once during this 4 month period. In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for some positions interacting with the public. This information is available in an alternativeformat by request at (562) 570-6202.If special accommodation is desired, please contact the Civil ServiceDepartment two (2) business days prior to the test at (562) 570-6202.For hearing impaired, call (562) 570-6638. An Equal Opportunity Employer. J.O.B. E03AN-19 SW:AAA 12/5/2018Closing Date/Time: Continuous
Nov 24, 2018
Full Time
DESCRIPTION Pre-post bulletin beginning November 23, 2018 through December 2, 2018. Accepting online applications beginning December 3, 2018. To ensure efficient processing of all applications received, filing will administratively close on February 19, 2019. It is anticipated that filing will re-open in June 2019. Current vacancies are in the Economic Development, Energy Resources, Financial Management, Health & Human Services, Harbor, Human Resources, Police, Public Works, Technology Innovation, Water, and Parks, Recreation & Marine Departments. This position is also used in the Airport, City Manager, Civil Service, Development Services, Disaster Preparedness and Emergency Communications, Fire, and Library Departments. SPECIAL NOTE: Current city employees within the classification or held prior status within the classification, with a desire to transfer to another department, bureau or division, submit your transfer application to be placed on the Transfer List . EXAMPLES OF DUTIES Under supervision, gathers data used in administrative, fiscal, or personnel activities and services; assists in the preparation and control of the annual budget; performs preliminary research, investigations, and studies; develops preliminary interpretations and makes recommendations for improvement in services delivery and the attainment of departmental goals; analyzes documents for compliance with rules, regulations, and procedures; assists in the revision of administrative and personnel systems and procedures; communicates with individuals and organizations both within/outside the City; plans and prepares charts, graphs, and other exhibits; reviews statistical data; utilizes personal computers and prepares and presents oral and written reports; assists in the development of basic computer reporting systems; provides specialized counseling services; develops and coordinates permit, loan, grant, and/or fund-raising activities; assists in the various aspects of contract administration; participates in personnel-related activities such as recruitment, testing, test validation, employee orientation and training, classification, compensation, affirmative action, labor relations; and performs other related duties as required. REQUIREMENTS TO FILE Applicants must meet either option A or B : A. Bachelor's degree from an accredited college or university (proof required)* ; OR B. Current City of Long Beach employees may substitute a combination of education and/or paid, full-time equivalent technical or paraprofessional experience on a year-for-year basis, up to four (4) years. Such coursework and/or experience must demonstrate specific and substantial preparation for the duties of the position (proof required for education)* . Candidates on the City of Long Beach Administrative Analyst Eligible List after September 2017 may request to be placed on the eligible list for the current Assistant Administrative Analyst administration. Candidates who are interested in this option must indicate so in the Supplemental Questions section of their online application. These candidates will not be required to take the Assistant Administrative Analyst examination for the duration of this bulletin. (Note: P roof of Placement on Eligible List, such as a PDF of the email notification of placement on the Administrative Analyst eligible list, is required at the time of filing). *T ranscripts, degrees, and proofs of Placement on Eligible List must be uploaded to the online application at the time of filing. Any proofs submitted must contain either the applicant's name or other identifying characteristic on the form. Degrees must indicate the field of study and transcripts must indicate the field of study and degree conferred date. Applicants who possess degrees from colleges or universities from outside the United States must attach proof of educational equivalency at the time of filing. Transcripts, degrees, proofs of educational equivalency, and/or proofs of Placement on Eligible List not submitted at the time of filing will not accepted. Additional Requirements to File: Applicants must be able to pass a thorough background investigation and polygraph examination for positions in the Police Department. A valid driver's license and current DMV driving record must be submitted to the hiring department at the time of selection. Willingness to work an irregular schedule, including nights, weekends, overtime, and/or holidays may be required for some positions. Ability to: Effectively communicate both verbally and in writing; Comprehend complex written information; Research, organize, and analyze data from a variety of sources; Develop conclusions and make recommendations based upon evaluation of facts; Work collaboratively with others; Exercise initiative to complete assigned tasks; Plan and organize work; Operate personal computers including the use of the Internet, spreadsheet, database and word processing software (e.g. Microsoft Office). DESIRABLE QUALIFICATIONS: Experience in asset management, grant management, human resources, labor compliance, program management, conducting training classes and/or giving presentations, budget, public sector investing and debt financing. For the Water Department, a Bachelor's Degree in Environmental Science, Geography, Geology, Public Administration or closely related field and/or experience in water conservation or water resources. Bilingual/biliterate skills (Spanish, Khmer or Tagalog) are desirable for some positions interacting with the public. SELECTION PROCEDURE EXAMINATION WEIGHTS : Application Packet............................................................Qualifying Written Examination.........................................................Qualifying Writing Exercise.................................................................Qualifying A minimum rating of 70 must be attained in each part of the examination.This recruitment is being conducted on a continuous basis, and eligible lists may be established periodically. The continuous eligible list will expire in six months. If needed, the list can be extended by the department for up to 3 years. Applicants receiving Veteran's Credit will be placed on the eligible list first and then in the order in which applications were filed. If you have not received notification within three weeks of filing your application, please contact the Civil Service Department at (562) 570-6202. PLEASE NOTE: If candidates fail to: a) meet the Requirements to File, b) submit valid proofs at the time of filing, or c) receive a passing exam score, candidates may reapply only after 4 months (120 days) from their previous application, and they may retake the exam only once during this 4 month period. In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for some positions interacting with the public. This information is available in an alternativeformat by request at (562) 570-6202.If special accommodation is desired, please contact the Civil ServiceDepartment two (2) business days prior to the test at (562) 570-6202.For hearing impaired, call (562) 570-6638. An Equal Opportunity Employer. J.O.B. E03AN-19 SW:AAA 12/5/2018Closing Date/Time: Continuous
City of Westminster, CA
Westminster, California, United States
Description Under administrative direction, performs administrative, financial, systems, statistical and other management analyses in support of departmental or City-wide activities, functions and programs; assists in the development and review of policies, procedures, work methods, and budget development and implementation; and performs related duties as assigned. Examples of Duties NOTE: The current opening is in the Water Division, typical duties include : Update Water Master Plan, Urban Water Management Plan, Water Emergency Response Plan and other related, and required plans and reports . Serve as lead grant funding analyst : locate, research and submit applications for various water related grants. Provide budget assistance to Water Superintendent. Serve as member of the internal Water Conservation Team. Perform related analytical duties in support of the Public Works Department and specifically the Water Division. The Administrative Analyst performs professional and administrative functions requiring formal education in public or business administration and research methods and principles. This job is distinguished from the Senior Administrative Assistant by its greater statutory knowledge, the complexity of project design and policy evaluation, lesser direction received, and greater understanding of the principles of public and business administration and finance. Positions in this classification can plan, organize, and conduct studies, develop budgets, write grants, evaluate performance, and assess the feasibility and costs of different programs and services. Coordinates programs and activities with other departments; confers with representatives of other agencies, groups, vendors on the public. Conducts special studies and surveys and prepares a variety of reports, correspondence and other materials. May plan and coordinate community events and programs. May supervise the work of support staff on a project or day-to-day basis. Knowledge of Principles, practices and methods of administrative and organizational analysis; public administration policies and procedures; business computer applications, particularly as related to statistical analysis and data management; financial/statistical/comparative analysis techniques; budget development and administration methodologies; effective business communications and correct English usage, including spelling, grammar and punctuation; marketing, writing, and research techniques, methods, and procedures, and report presentation techniques database administration practices; department administrative policies; City organization, ordinances, rules, programs, policies and procedures applicable to departmental operations; basic functions of public agencies, including the role of an elected Council and appointed boards and commissions; rules and procedures governing the notice and conduct of public meetings; word processing, spreadsheet, graphics, and accounting software. Ability to Analyze administrative, operational and organizational problems, evaluate alternatives and reach sound conclusions; collect, evaluate and interpret varied data, either in statistical or narrative form; interpret and apply laws, regulations, policies and procedures; prepare clear and concise reports, and other written materials; maintain accurate records and files; coordinate multiple projects and meet critical deadlines; exercise sound judgment within established guidelines; communicate clearly, concisely and effectively, orally and in writing; use tact, discretion and sensitivity in dealing with sensitive situations; establish and maintain effective working relationships with elected and appointed City officials and boards, other public agencies, employees, citizen groups, and the public; operate computer-based word processing, spreadsheet, desktop publishing and database management software and art and graphics equipment. Typical Qualifications Experience/Education A typical way of obtaining the knowledge, skills and abilities outlined above is graduation from a four-year college or university with major course work in business or public administration and two years of professional experience in administrative and management analysis; or an equivalent combination of training and experience. License/ Certification Possession of a valid California Driver License, Class C is required by date of employment. Successful completion of background check and pre-hire physical including drug screen is required. Supplemental Information To Apply : You must submit a completed City of Westminster employment application and resume on-line using NeoGov, accessible via the City of Westminster website: www.westminster-ca.gov. Unless specifically stated otherwise in this announcement, all requirements must be met at the time of application and all required licenses and certificates must be current and submitted with the required application materials. Application materials must be received by the application deadline. Only applications received on-line using NeoGov will be accepted. Incomplete applications will be disqualified from the recruitment process. SPECIAL NOTES Employment is contingent upon successful completion of a pre-employment medical evaluation. For some positions, the medical evaluation may include an alcohol/drug screen. Successful completion of police background investigation and pre-hire physical including drug screen is required. All statements made on applications are subject to investigation and verification. False statements may be cause for disqualification, removal from the eligible list, or discharge from employment. The City of Westminster supports workplace diversity. Women , minorities and disabled persons are encouraged to apply. If you have a disability, which requires reasonable accommodation in order to participate in any portion of the process, please advise the City no less than five working days prior to the requested accommodation. Documentation of the need for accommodation may be required upon receipt of the request. The provisions of this announcement do not constitute an expressed or implied contract. Any provision contained in this announcement may be modified or revoked without notice. This announcement contains summary informati on only. The complete job description may be obtained from the Human Resources Division. Closing Date/Time: 3/6/2019 5:00 PM Pacific
Feb 07, 2019
Full Time
Description Under administrative direction, performs administrative, financial, systems, statistical and other management analyses in support of departmental or City-wide activities, functions and programs; assists in the development and review of policies, procedures, work methods, and budget development and implementation; and performs related duties as assigned. Examples of Duties NOTE: The current opening is in the Water Division, typical duties include : Update Water Master Plan, Urban Water Management Plan, Water Emergency Response Plan and other related, and required plans and reports . Serve as lead grant funding analyst : locate, research and submit applications for various water related grants. Provide budget assistance to Water Superintendent. Serve as member of the internal Water Conservation Team. Perform related analytical duties in support of the Public Works Department and specifically the Water Division. The Administrative Analyst performs professional and administrative functions requiring formal education in public or business administration and research methods and principles. This job is distinguished from the Senior Administrative Assistant by its greater statutory knowledge, the complexity of project design and policy evaluation, lesser direction received, and greater understanding of the principles of public and business administration and finance. Positions in this classification can plan, organize, and conduct studies, develop budgets, write grants, evaluate performance, and assess the feasibility and costs of different programs and services. Coordinates programs and activities with other departments; confers with representatives of other agencies, groups, vendors on the public. Conducts special studies and surveys and prepares a variety of reports, correspondence and other materials. May plan and coordinate community events and programs. May supervise the work of support staff on a project or day-to-day basis. Knowledge of Principles, practices and methods of administrative and organizational analysis; public administration policies and procedures; business computer applications, particularly as related to statistical analysis and data management; financial/statistical/comparative analysis techniques; budget development and administration methodologies; effective business communications and correct English usage, including spelling, grammar and punctuation; marketing, writing, and research techniques, methods, and procedures, and report presentation techniques database administration practices; department administrative policies; City organization, ordinances, rules, programs, policies and procedures applicable to departmental operations; basic functions of public agencies, including the role of an elected Council and appointed boards and commissions; rules and procedures governing the notice and conduct of public meetings; word processing, spreadsheet, graphics, and accounting software. Ability to Analyze administrative, operational and organizational problems, evaluate alternatives and reach sound conclusions; collect, evaluate and interpret varied data, either in statistical or narrative form; interpret and apply laws, regulations, policies and procedures; prepare clear and concise reports, and other written materials; maintain accurate records and files; coordinate multiple projects and meet critical deadlines; exercise sound judgment within established guidelines; communicate clearly, concisely and effectively, orally and in writing; use tact, discretion and sensitivity in dealing with sensitive situations; establish and maintain effective working relationships with elected and appointed City officials and boards, other public agencies, employees, citizen groups, and the public; operate computer-based word processing, spreadsheet, desktop publishing and database management software and art and graphics equipment. Typical Qualifications Experience/Education A typical way of obtaining the knowledge, skills and abilities outlined above is graduation from a four-year college or university with major course work in business or public administration and two years of professional experience in administrative and management analysis; or an equivalent combination of training and experience. License/ Certification Possession of a valid California Driver License, Class C is required by date of employment. Successful completion of background check and pre-hire physical including drug screen is required. Supplemental Information To Apply : You must submit a completed City of Westminster employment application and resume on-line using NeoGov, accessible via the City of Westminster website: www.westminster-ca.gov. Unless specifically stated otherwise in this announcement, all requirements must be met at the time of application and all required licenses and certificates must be current and submitted with the required application materials. Application materials must be received by the application deadline. Only applications received on-line using NeoGov will be accepted. Incomplete applications will be disqualified from the recruitment process. SPECIAL NOTES Employment is contingent upon successful completion of a pre-employment medical evaluation. For some positions, the medical evaluation may include an alcohol/drug screen. Successful completion of police background investigation and pre-hire physical including drug screen is required. All statements made on applications are subject to investigation and verification. False statements may be cause for disqualification, removal from the eligible list, or discharge from employment. The City of Westminster supports workplace diversity. Women , minorities and disabled persons are encouraged to apply. If you have a disability, which requires reasonable accommodation in order to participate in any portion of the process, please advise the City no less than five working days prior to the requested accommodation. Documentation of the need for accommodation may be required upon receipt of the request. The provisions of this announcement do not constitute an expressed or implied contract. Any provision contained in this announcement may be modified or revoked without notice. This announcement contains summary informati on only. The complete job description may be obtained from the Human Resources Division. Closing Date/Time: 3/6/2019 5:00 PM Pacific
County of San Mateo, CA
Redwood City, CA, United States
Description Note: This recruitment schedule was amended on December 6, 2018 to extend the Final Filing Date. This recruitment has been changed to "Continuous." NOTE: This recruitment schedule was amended on November 29, 2018 to extend the closing date. Final Closing Date will be December 6, 2018. The San Mateo County's Human Services Agency is seeking a highly analytical and collaborative person to join our Financial Services Branch as a Management Analyst to perform a wide-variety of moderate to complex administrative and finance-related activities. The successful candidate will have experience in public administration and finance, is a self-motivated, highly analytical strategic thinker with the ability to solve business problems and deliver insights that enable timely and effective operational decision-making. The Management Analyst will receive direct supervision from the Claiming and Overpayment Manager and will coordinate with Budget and General Accounting on various projects as assigned. The Management Analyst will conductresearch and analysis, and is responsible for preparing administrative policies, procedures, manuals, documents and other guidance materials related to financial services and administrative operations. The ideal candidate will have the ability to: High level of proficient writing and editing skills; experienced in doing research to prepare administrative policies, procedures, manuals, and documents. Independently and accurately perform complex, analytical and statistical calculations including the preparation of spreadsheets, budget reports, charts, tables and graphs to illustrate findings. Communicate concisely and effectively both orally and in writing, and clearly convey complex concepts and formulas to a non-technical audience/readership in staff reports, worksheets, instructions, and in formal and informal presentations. Review and monitor long-term goals, budget objectives, and performance measures as well as multi-year forecasts of revenues, expenditures, and fund balances. Manage small-to-medium-size projects, or portions of larger projects, and participate effectively on collaborative goal. Establish and maintain effective work relationships with those contacted in the performance of required duties. Ability to draft clear and concise communications. Work under general direction and minimal supervision, budgeting time wisely to meet deadlines and manage work to existing project schedules. NOTE: This is an extra-help, at-will assignment, paid on an hourly basis.Some extra help positions are eligible for benefitsundertheAffordable Care Act. Extra help employees are not guaranteed permanent status at the end of the assignment. Qualifications Knowledge of: Project and/or program management, analytical processes, and report preparation techniques. Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures. Principles of mathematical and statistical computations. Research and reporting methods, techniques, and procedures. Modern office practices, methods, and computer equipment and applications related to the work. English usage, grammar, spelling, vocabulary, and punctuation. Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility. Principles and practices of public administration as applied to operational unit and program administration. Principles and practices of county management and government. Sources of information related to a broad range of county programs, services, and administration. Basic principles, practices, and procedures of funding sources and grant funds disbursement. Principles and practices of contract administration and evaluation; and public agency budget development and administration, and sound financial management policies and procedures. Recent and on-going developments, current literature, and sources of information related to the operations of the assigned division. Record keeping principles and procedures. Techniques for effectively representing the County in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and County staff. Ability to: Assist in the development of goals, objectives, policies, procedures, and work standards for the department. Coordinate and oversee programmatic administrative, budgeting, and/or fiscal reporting activities. Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative. Conduct research on a wide variety of administrative topics including grant funding, contract feasibility, budget and staffing proposals, and operational alternatives. Evaluate and develop improvements in operations, procedures, policies, or methods. Research, analyze, and evaluate new service delivery methods, procedures, and techniques. Prepare clear and concise reports, correspondence, policies, procedures, and other written materials. Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local policies, procedures, laws, and regulations. Establish and maintain a variety of filing, record keeping, and tracking systems. Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. Operate and maintain modern office equipment, including computer equipment and specialized software applications programs. Use English effectively to communicate in person, over the telephone, and in writing. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Plan, organize, and carry out assignments from management staff with minimal direction. Plan and conduct effective management, administrative, and operational studies. Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner. Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations. Effectively represent the department and the County in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to graduation from an accredited four-year college or university with major coursework in business administration, public administration, or a related field. At least one year of professional administrative experience is typically required at the Associate Management Analyst level, and at least 3 years for the Management Analyst level. Licenses and Certifications: Depending upon assignment, possession of a valid California Driver's License. Application/Examination This is an extra-help recruitment. Anyone may apply. A supplemental application form must be submitted in addition to our regular employment application form. The Human Services Agency screen materials after the recruitment closes. The Human Services Agency will contact qualified candidates directly for a departmental interview. This is a continuous recruitment which may close at any time. The final filing date will be posted five days in advance on this job announcement. Apply immediately. This recruitment is open on a continuous basis and selections may be made at any time within the process. All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California, and applicants must participate at their own expense. IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply Online" button above or below. If you are not on the County's website, please go to http://jobs.smcgov.org to apply. ~TENTATIVERECRUITMENTSCHEDULE ~ Application Filing Deadline: TBD Departmental Interviews: TBD At the County of San Mateo, we take pride in the way our employees bring together their diverse backgrounds, experiences, and perspectives to serve our community's needs. The County is an Equal Opportunity Employer. Analyst: Arlene Cahill (11132018) (Management Analyst - D181)
Jan 07, 2019
Full Time
Description Note: This recruitment schedule was amended on December 6, 2018 to extend the Final Filing Date. This recruitment has been changed to "Continuous." NOTE: This recruitment schedule was amended on November 29, 2018 to extend the closing date. Final Closing Date will be December 6, 2018. The San Mateo County's Human Services Agency is seeking a highly analytical and collaborative person to join our Financial Services Branch as a Management Analyst to perform a wide-variety of moderate to complex administrative and finance-related activities. The successful candidate will have experience in public administration and finance, is a self-motivated, highly analytical strategic thinker with the ability to solve business problems and deliver insights that enable timely and effective operational decision-making. The Management Analyst will receive direct supervision from the Claiming and Overpayment Manager and will coordinate with Budget and General Accounting on various projects as assigned. The Management Analyst will conductresearch and analysis, and is responsible for preparing administrative policies, procedures, manuals, documents and other guidance materials related to financial services and administrative operations. The ideal candidate will have the ability to: High level of proficient writing and editing skills; experienced in doing research to prepare administrative policies, procedures, manuals, and documents. Independently and accurately perform complex, analytical and statistical calculations including the preparation of spreadsheets, budget reports, charts, tables and graphs to illustrate findings. Communicate concisely and effectively both orally and in writing, and clearly convey complex concepts and formulas to a non-technical audience/readership in staff reports, worksheets, instructions, and in formal and informal presentations. Review and monitor long-term goals, budget objectives, and performance measures as well as multi-year forecasts of revenues, expenditures, and fund balances. Manage small-to-medium-size projects, or portions of larger projects, and participate effectively on collaborative goal. Establish and maintain effective work relationships with those contacted in the performance of required duties. Ability to draft clear and concise communications. Work under general direction and minimal supervision, budgeting time wisely to meet deadlines and manage work to existing project schedules. NOTE: This is an extra-help, at-will assignment, paid on an hourly basis.Some extra help positions are eligible for benefitsundertheAffordable Care Act. Extra help employees are not guaranteed permanent status at the end of the assignment. Qualifications Knowledge of: Project and/or program management, analytical processes, and report preparation techniques. Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures. Principles of mathematical and statistical computations. Research and reporting methods, techniques, and procedures. Modern office practices, methods, and computer equipment and applications related to the work. English usage, grammar, spelling, vocabulary, and punctuation. Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility. Principles and practices of public administration as applied to operational unit and program administration. Principles and practices of county management and government. Sources of information related to a broad range of county programs, services, and administration. Basic principles, practices, and procedures of funding sources and grant funds disbursement. Principles and practices of contract administration and evaluation; and public agency budget development and administration, and sound financial management policies and procedures. Recent and on-going developments, current literature, and sources of information related to the operations of the assigned division. Record keeping principles and procedures. Techniques for effectively representing the County in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and County staff. Ability to: Assist in the development of goals, objectives, policies, procedures, and work standards for the department. Coordinate and oversee programmatic administrative, budgeting, and/or fiscal reporting activities. Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative. Conduct research on a wide variety of administrative topics including grant funding, contract feasibility, budget and staffing proposals, and operational alternatives. Evaluate and develop improvements in operations, procedures, policies, or methods. Research, analyze, and evaluate new service delivery methods, procedures, and techniques. Prepare clear and concise reports, correspondence, policies, procedures, and other written materials. Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local policies, procedures, laws, and regulations. Establish and maintain a variety of filing, record keeping, and tracking systems. Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. Operate and maintain modern office equipment, including computer equipment and specialized software applications programs. Use English effectively to communicate in person, over the telephone, and in writing. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Plan, organize, and carry out assignments from management staff with minimal direction. Plan and conduct effective management, administrative, and operational studies. Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner. Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations. Effectively represent the department and the County in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to graduation from an accredited four-year college or university with major coursework in business administration, public administration, or a related field. At least one year of professional administrative experience is typically required at the Associate Management Analyst level, and at least 3 years for the Management Analyst level. Licenses and Certifications: Depending upon assignment, possession of a valid California Driver's License. Application/Examination This is an extra-help recruitment. Anyone may apply. A supplemental application form must be submitted in addition to our regular employment application form. The Human Services Agency screen materials after the recruitment closes. The Human Services Agency will contact qualified candidates directly for a departmental interview. This is a continuous recruitment which may close at any time. The final filing date will be posted five days in advance on this job announcement. Apply immediately. This recruitment is open on a continuous basis and selections may be made at any time within the process. All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California, and applicants must participate at their own expense. IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply Online" button above or below. If you are not on the County's website, please go to http://jobs.smcgov.org to apply. ~TENTATIVERECRUITMENTSCHEDULE ~ Application Filing Deadline: TBD Departmental Interviews: TBD At the County of San Mateo, we take pride in the way our employees bring together their diverse backgrounds, experiences, and perspectives to serve our community's needs. The County is an Equal Opportunity Employer. Analyst: Arlene Cahill (11132018) (Management Analyst - D181)
SANTA CLARA COUNTY, CA
San Jose, California, United States
Under direction, to conduct highly complex administrative, analytical, and staff studies and/or projects to assigned departmental activities; analyzes programmatic practices and procedures and makes recommendations for organizational, operational, policy, and procedural improvements in support of the management functions, practices and services or the implementation of program objectives; and to serve as a consultant to top management impacting management policy and planning activities. The Consumer and Environmental Protection Agency has two Senior Management Analyst opportunities in the Recycling and Waste Reduction Division (RWRD). Solid Waste Collection Services - This position supports the Recycling and Waste Reduction Division by providing high level independent project management skills to ensure residents and businesses in the unincorporated areas of Santa Clara County receive high performing solid waste collection services. In addition, the County is contracted by the incorporated Cities within the County's geographic boundaries to administer the Technical Advisory Committee which supports the Recycling and Waste Reduction Commission. This Senior Management Analyst will lead all activities relating to these two groups which include facilitation of public Brown Act covered meetings, representing the best interest of the unincorporated areas of the County and implementing activities and administering agreements as directed by these groups. This Senior Management Analyst would assist in initiatives such as the Green Business Program, regional outreach efforts related to source reduction, food rescue operation and County-wide residential compost education program. Household Hazardous Waste (HHW) Program - This position supports the Recycling and Waste Reduction Division by providing high level independent analytical skills to the Household Hazardous Waste (HHW) Program. The County is contracted by most of the cities within its geographic boundaries to provide a HHW program in which residents and small businesses can drop off limited amounts of hazardous wastes by appointment. The County has permanent locations in San Jose and San Martin for these activities and operates temporary events at other locations throughout the County. This Senior Management Analyst position supports these activities by securing the needed agreements with cities to operate, managing the outreach efforts, applying for and maintaining grants with the State and overall program development. Additionally, this position oversees the administrative portions of the County's HHW contractor and works closely with field and accounting staff to diligently track numerous waste stream weights and costs for routine reporting to city staff and elected officials. Both positions provide high level independent analytical and management experience including direct supervision of staff. As this is a specialized recruitment, candidates must, in addition to the employment standards, possess knowledge and working experience in Environmental Programs and/or Services. Typical Tasks Conducts complex and diverse organization, policy, systems and analytical studies on organization, procedures, budgetary requirements, human resources management and other related management functions; Performs cost studies, conducts surveys, and conducts feasibility studies by collecting, tabulating and analyzing a wide variety of data using appropriate statistical methods to determine trends, cycles, and underlying factors; Gathers data and analyzes information, and prepares reports outlining methodology, analysis recommendations related to administrative, fiscal, organizational, human resources and management issues; Interviews and consults with departmental officials and employees, representatives from other organizations and groups, and the general public to give and/or secure necessary information; Analyzes programmatic practices and procedures and makes recommendations for organizational, operational, policy, and procedural improvements; Conducts needs analysis, feasibility studies, and evaluations for assigned projects and programs; Develops, summarizes, and maintains administrative and fiscal records; Develops and analyzes quantitative data for management control and evaluation purposes; Prepares, recommends and presents a variety of budgetary, informational and statistical reports on a broad spectrum of specialized administrative and program related problems, through written, graphic, and oral presentations Makes verbal presentations of study findings/recommendations to department and County management and boards and commissions as the assignment requires; Serves as the subject expert on a departmental or County-wide basis in the area of assignment, and is accountable for proficiency in using the tools of a highly complex management analysis activity; Negotiates and monitors contracts; ensures compliance with contract provisions; coordinates with service providers in the delivery of contract requirements; Prepares and participates in RFP process, writes grant proposals, reports, program documentation, policies, procedures and other written materials; Manages projects and develops study project plans, may conduct studies requiring inter-departmental coordination; effectively recommends study parameters and determines appropriate methodology and sources of information for assigned studies/proejcts; Uses a variety of information applications and databases to collect, analyze and prepare reports; May provide direct supervision to subordinate staff by directing the work activities; prioritizing and coordinating work assignments; reviewing work for accuracy; recommending improvements in workflow and procedures; May participate in the selecting, training, motivating, and evaluating assigned staff; provides or coordinates staff training; works with employees to correct deficiencies; May be assigned as a Disaster Service Worker, as required; And performs other related duties as required. Employment Standards Sufficient education, training and experience that demonstrates the ability to perform the above typical tasks, and possession of the following knowledge and abilities. Training and Experience Note : The required knowledge and abilities are acquired through training and experience equivalent to the possession of a Bachelor's degree. Relevant analytical, administrative, lead, supervisory or management experience that includes interpreting rules and regulations, gathering and analyzing data and formulating recommendations, and report writing can substitute for education on a year-for-year basis; AND Four (4) years of experience performing analytical, administrative, lead, supervisory or management duties, which include interpreting rules and regulations, gathering and analyzing data and formulating recommendations, and report writing; one year must be at the journey level. Possession of a Master's degree can substitute for one (1) year of the required experience. Special Requirements: Possession of a valid California Driver's License prior to appointment and the ability to qualify for and maintain a County Driver's Authorization. Some positions may require Live Scan screening as part of the background check process. Knowledge of: Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies and procedures; Methods of research and report preparation, writing and presentation; Contracts and negotiation skills; Project management and reporting requirements; Staff analysis methods, study plan preparation, statistical methods applicable to management analysis; Management problem solving methods; Basic local governmental functions and organization; Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures; Effective communication and interviewing techniques at all organizational levels of the County or other public or private agencies required for gathering, evaluating, and transmitting information; English usage, grammar, spelling, vocabulary, and punctuation; Modern office practices, methods, and computer equipment and applications related to the work. Ability to: Formulate, gather, interpret, analyze, evaluate and present a variety of financial, informational, and statistical data; Reason logically and creatively and utilize a variety of analytical techniques to resolve complex and specialized managerial problems; Identify and define problem areas and develop and evaluate alternatives to these complex issues; Persuade, justify, and project consequences of decisions and/or recommendations; Negotiate, monitor, and review contracts for compliance; Prepare and present clear and concise reports; Supervise and train staff in work procedures; Consult with and advise administrators and other interested parties on a wide variety of issues in the subject matter specialization; Gain and maintain the confidence and cooperation of those contacted during the course of work especially in sensitive relationships with representatives of departmental and other outside groups; Represent management and/or act as management spokesperson in dealing with other employees, departments, boards, commissions or other outside agencies or groups; Deal tactfully and persuasively with others in controversial situations; Analyze policies and procedures and make recommendations to management; Utilize computers and advanced computer software to analyze information; Make recommendations for program and procedural modifications based on financial performance, regulatory and/or legislative changes; Work independently performing complex analytical assignments and meets deadlines. Closing Date/Time: 2/20/2019 11:59 PM Pacific
Jan 30, 2019
Full Time
Under direction, to conduct highly complex administrative, analytical, and staff studies and/or projects to assigned departmental activities; analyzes programmatic practices and procedures and makes recommendations for organizational, operational, policy, and procedural improvements in support of the management functions, practices and services or the implementation of program objectives; and to serve as a consultant to top management impacting management policy and planning activities. The Consumer and Environmental Protection Agency has two Senior Management Analyst opportunities in the Recycling and Waste Reduction Division (RWRD). Solid Waste Collection Services - This position supports the Recycling and Waste Reduction Division by providing high level independent project management skills to ensure residents and businesses in the unincorporated areas of Santa Clara County receive high performing solid waste collection services. In addition, the County is contracted by the incorporated Cities within the County's geographic boundaries to administer the Technical Advisory Committee which supports the Recycling and Waste Reduction Commission. This Senior Management Analyst will lead all activities relating to these two groups which include facilitation of public Brown Act covered meetings, representing the best interest of the unincorporated areas of the County and implementing activities and administering agreements as directed by these groups. This Senior Management Analyst would assist in initiatives such as the Green Business Program, regional outreach efforts related to source reduction, food rescue operation and County-wide residential compost education program. Household Hazardous Waste (HHW) Program - This position supports the Recycling and Waste Reduction Division by providing high level independent analytical skills to the Household Hazardous Waste (HHW) Program. The County is contracted by most of the cities within its geographic boundaries to provide a HHW program in which residents and small businesses can drop off limited amounts of hazardous wastes by appointment. The County has permanent locations in San Jose and San Martin for these activities and operates temporary events at other locations throughout the County. This Senior Management Analyst position supports these activities by securing the needed agreements with cities to operate, managing the outreach efforts, applying for and maintaining grants with the State and overall program development. Additionally, this position oversees the administrative portions of the County's HHW contractor and works closely with field and accounting staff to diligently track numerous waste stream weights and costs for routine reporting to city staff and elected officials. Both positions provide high level independent analytical and management experience including direct supervision of staff. As this is a specialized recruitment, candidates must, in addition to the employment standards, possess knowledge and working experience in Environmental Programs and/or Services. Typical Tasks Conducts complex and diverse organization, policy, systems and analytical studies on organization, procedures, budgetary requirements, human resources management and other related management functions; Performs cost studies, conducts surveys, and conducts feasibility studies by collecting, tabulating and analyzing a wide variety of data using appropriate statistical methods to determine trends, cycles, and underlying factors; Gathers data and analyzes information, and prepares reports outlining methodology, analysis recommendations related to administrative, fiscal, organizational, human resources and management issues; Interviews and consults with departmental officials and employees, representatives from other organizations and groups, and the general public to give and/or secure necessary information; Analyzes programmatic practices and procedures and makes recommendations for organizational, operational, policy, and procedural improvements; Conducts needs analysis, feasibility studies, and evaluations for assigned projects and programs; Develops, summarizes, and maintains administrative and fiscal records; Develops and analyzes quantitative data for management control and evaluation purposes; Prepares, recommends and presents a variety of budgetary, informational and statistical reports on a broad spectrum of specialized administrative and program related problems, through written, graphic, and oral presentations Makes verbal presentations of study findings/recommendations to department and County management and boards and commissions as the assignment requires; Serves as the subject expert on a departmental or County-wide basis in the area of assignment, and is accountable for proficiency in using the tools of a highly complex management analysis activity; Negotiates and monitors contracts; ensures compliance with contract provisions; coordinates with service providers in the delivery of contract requirements; Prepares and participates in RFP process, writes grant proposals, reports, program documentation, policies, procedures and other written materials; Manages projects and develops study project plans, may conduct studies requiring inter-departmental coordination; effectively recommends study parameters and determines appropriate methodology and sources of information for assigned studies/proejcts; Uses a variety of information applications and databases to collect, analyze and prepare reports; May provide direct supervision to subordinate staff by directing the work activities; prioritizing and coordinating work assignments; reviewing work for accuracy; recommending improvements in workflow and procedures; May participate in the selecting, training, motivating, and evaluating assigned staff; provides or coordinates staff training; works with employees to correct deficiencies; May be assigned as a Disaster Service Worker, as required; And performs other related duties as required. Employment Standards Sufficient education, training and experience that demonstrates the ability to perform the above typical tasks, and possession of the following knowledge and abilities. Training and Experience Note : The required knowledge and abilities are acquired through training and experience equivalent to the possession of a Bachelor's degree. Relevant analytical, administrative, lead, supervisory or management experience that includes interpreting rules and regulations, gathering and analyzing data and formulating recommendations, and report writing can substitute for education on a year-for-year basis; AND Four (4) years of experience performing analytical, administrative, lead, supervisory or management duties, which include interpreting rules and regulations, gathering and analyzing data and formulating recommendations, and report writing; one year must be at the journey level. Possession of a Master's degree can substitute for one (1) year of the required experience. Special Requirements: Possession of a valid California Driver's License prior to appointment and the ability to qualify for and maintain a County Driver's Authorization. Some positions may require Live Scan screening as part of the background check process. Knowledge of: Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies and procedures; Methods of research and report preparation, writing and presentation; Contracts and negotiation skills; Project management and reporting requirements; Staff analysis methods, study plan preparation, statistical methods applicable to management analysis; Management problem solving methods; Basic local governmental functions and organization; Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures; Effective communication and interviewing techniques at all organizational levels of the County or other public or private agencies required for gathering, evaluating, and transmitting information; English usage, grammar, spelling, vocabulary, and punctuation; Modern office practices, methods, and computer equipment and applications related to the work. Ability to: Formulate, gather, interpret, analyze, evaluate and present a variety of financial, informational, and statistical data; Reason logically and creatively and utilize a variety of analytical techniques to resolve complex and specialized managerial problems; Identify and define problem areas and develop and evaluate alternatives to these complex issues; Persuade, justify, and project consequences of decisions and/or recommendations; Negotiate, monitor, and review contracts for compliance; Prepare and present clear and concise reports; Supervise and train staff in work procedures; Consult with and advise administrators and other interested parties on a wide variety of issues in the subject matter specialization; Gain and maintain the confidence and cooperation of those contacted during the course of work especially in sensitive relationships with representatives of departmental and other outside groups; Represent management and/or act as management spokesperson in dealing with other employees, departments, boards, commissions or other outside agencies or groups; Deal tactfully and persuasively with others in controversial situations; Analyze policies and procedures and make recommendations to management; Utilize computers and advanced computer software to analyze information; Make recommendations for program and procedural modifications based on financial performance, regulatory and/or legislative changes; Work independently performing complex analytical assignments and meets deadlines. Closing Date/Time: 2/20/2019 11:59 PM Pacific
LOS ANGELES COUNTY
Los Angeles, California, United States
FILING DATE: Filing will start effectiveSeptember 19,2018 at 8:00 a.m., PST until the needs of the service are met and is subject to closure without prior notice. EXAM NUMBER: Y0748E DEPARTMENTAL PROMOTIONAL JOB OPPORTUNITY Restricted to permanent employees of the Department of Health Services who have successfully completed their initial probationary period. Current employees in the unclassified service who meet the following criteria also qualify to participate in this exam: Unclassified employees who have attained permanent County status on a classified position by successful completion of the initial probationary period, with no break in service since leaving the classified service. Full-time employees in the unclassified service with at least six months of full-time experience in the unclassified service at the time of filing. VERIFICATION OF EXPERIENCE: Experiencegained in a position performing similar kinds of work which provides the knowledge, skills, and abilities requiredfor the higher level position will be accepted. Experience claimed will be verified and evaluated to determine if the type, level, or length of experience is qualifying. Applicantsmust supply sufficient information for this evaluation to be made. Applicants claiming such experience in County service must present, at the time of filing, written proof of this experience in a Verification of ExperienceLetter (VOEL) approved by their Departmental Human Resources Manager or authorized representative. Credit will only be given for out-of-class experience to meet the minimum requirements. NO WITHHOLDS WILL BE ALLOWED FOR THIS EXAMINATION. APPLICANTS MUST MEET THE MINIMUM REQUIREMENTS AT THE TIME OF FILING. DEFINITION: Analyzes and makes recommendations for the solution of departmental accounting, budgetary, and other financial problems including problems of accounting systems design and implementation. Essential Job Functions Analyzes expenditure activity and ensures program offices appropriately identify and measure expenditures in a regulatory compliant manner. Makes recommendations for shifting funds between budget categories ensuring more effective cost allocations and spending patterns. Maintains a constant communication with Program Offices to monitor expenditures for sponsored research projects and prepares paperwork for orders as needed. Records and reconciles grant period accounting transactions in both manual and computerized financial systems. Evaluates all grant data and accurately completes worksheets, tracking logs and progress reports. Develops financial reporting and forecasting models for each grant in relation to budget controls. Makes recommendations concerning individual grants' financial performance to County Program Offices, when appropriate, to facilitate maximizing the utilization of grant funds. Submits quarterly and annual financial reports electronically to state or other agencies; requests "drawdown" or reimbursements from governmental entities for justifiable grant related expenditures within budget limits; and participates in internal and agency audits as necessary. In charge of developing a high degree of computer reporting, navigating and performing high level Microsoft Office (i.e., Excel, Word, Access) program functions including: Spreadsheet Tables and Formatting, Conditional Formatting, Pivot Tables and Pivot Reporting, and Creating Data Tables (Excel); and Database Terminology, Data Integrity, Query Development, Forms Design, and Report Generation (Access). Creates plans for each grant with regards to invoice processing standards, document flow requirements, integration of timelines for grant reporting, and monitoring utilization metrics. Develops policies and procedures specific to the unique conditions defined by each grant. Adapts manual accounting, budgetary, and other record keeping functions to computerized processing and establishes preventive, detective and corrective internal controls. Assists departmental data processing personnel or outside consultants in the technical design, development, testing, modification and installation of computerized financial systems, as required. Requirements MINIMUM REQUIREMENTS: Option I: One (1) year of experience assisting in the performance of financial system analysis in a County department at the level ofFinancial Specialist I*. Option II: A Bachelor's degree** from an accredited college or universitywith 12 semester units or its equivalent quarter units of accounting, nine additional semester units or its equivalentquarter unitsin either accounting or finance, and six semester units or its equivalent quarter unitsin computer science including a course in systems analysis and design -AND- two (2) years of experience in an administrative***, advisory****, or staff***** capacity resolving accounting, budgetary, and other financial problems including accounting systems design and implementation. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS II - Light : Light physical effort which may include occasional light lifting to a 10 pound limit, and some bending, stooping, or squatting. Considerable walking may be involved. SPECIAL REQUIREMENT INFORMATION: *Experience at the level of Financial Specialist I in the County of Los Angeles is defined as: Assist departmental data processing personnel or outside consultants in the technical design, development, testing, modification and installation of computerized financial systems, as required. **In order to qualify under Option II,you MUST include a legible copy of your "official" transcripts with your application or within fifteen (15) calendar days of filing your application online. ***Administrative capacity in the County of Los Angeles is defined as: Performs work typically in an administrative services branch of an organizational unit, including responsibility for the development of procedures and participation in policy formation. ****Advisory capacity in the County of Los Angeles is defined as: Possessing expertise in a specialized field and expresses views, provides opinions, and recommends courses of action to be taken on problems presented by others for resolutions. Performing in an advisory capacitycustomarily does not involve regular performance or supervision of performance of day-to-day work in the specialized field. *****Staff capacity in the County of Los Angeles is defined as: Work in an advisory capacity to line managers to provide program and administrative support. Additional Information EXAMINATION CONTENT : This examination will consist oftwo parts: Part I: An evaluation of education and experience based upon application information weighted 50%. Part II: An Appraisal of Promotabiltiydesigned to evaluateKnowledge and Skills in the Technical Field, Adaptability, Dependability, Verbal and Written Communication Skills,and Critical Thinking Skillsweighted 50%. Candidates mustachieve a passing score of 70% or higher on both parts of the examination in order to be placed on the eligible register. ELIGIBILITY INFORMATION : Applications will be processed on an "as-received" basis and those receiving a passing score will be added to the eligible register accordingly. The names of candidates receiving a passing score in the examination will be added to the eligibleregister and will appear in the order of their score group for a period of twelve (12) months following the date of promulgation. No person may compete in this examination more than once every twelve (12) months. SPECIAL INFORMATION : Appointees may be required to work any shift including evenings, nights, weekends and holidays. VACANCY INFORMATION : The resulting eligibleregister from this examination will be used to fill vacancies throughout the Department of Health Services as they occur. APPLICATION AND FILING INFORMATION : APPLICATIONS MUST BE FILED ONLINE ONLY. HARDCOPY/PAPER APPLICATIONS SUBMITTED BY U.S. MAIL, FAX OR IN PERSON WILL NOT BE ACCEPTED. Applications electronically received after 5:00 p.m., PST, on the last day of filing will not be accepted. Apply online by clicking on thegreen "Apply" buttonat the top right of this posting. You can also track the status of your application using this website. All information is subject to verification. We may reject your application at any time during the examination and hiring process, including after appointment has been made. Falsification of any information may result in disqualification or rescission of appointment . Utilizing VERBIAGE from the Class Specification and Minimum Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. Doing so may result in an INCOMPLETE APPLICATION andyou may be DISQUALIFIED . Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the MINIMUM REQUIREMENTS . Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed . If your application is incomplete, it will be rejected. All correspondence to applicants will be sent electronically to the email address provided on the application. It is important that applicants provide a valid email address.Please add Dbeamon-thomas@dhs.lacounty.gov and info@governmentjobs.com to your email address book and list of approved senders to prevent email notifications from being filtered as spam/junk mail. FINAL EXAM RESULT NOTICES WILL BE MAILED VIA THE UNITED STATES POSTAL SERVICE. It is important that applicants provide a complete and valid mailing address. Examination results cannot be given over the phone . NOTE: If you are unable to attach required documents, you may fax them to (323) 869-0942 or e-mail the documents to the exam analyst, within 15 calendar days of filing online. Please include the exam number and the exam title. SOCIAL SECURITY NUMBER: Please provide your Social Security Numberfor record control purposes. Federal law requires that all employed persons have a social security number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. ADA COORDINATOR PHONE : (323) 914-7111 CALIFORNIA RELAY SERVICES PHONE : (800) 735-2922 DEPARTMENT CONTACT: DarleneBeamon-Thomas, Exam Analyst (323) 914-8016 (323) 869-0942 (Fax) Dbeamon-thomas@dhs.lacounty.gov Closing Date/Time:
Sep 18, 2018
Full Time
FILING DATE: Filing will start effectiveSeptember 19,2018 at 8:00 a.m., PST until the needs of the service are met and is subject to closure without prior notice. EXAM NUMBER: Y0748E DEPARTMENTAL PROMOTIONAL JOB OPPORTUNITY Restricted to permanent employees of the Department of Health Services who have successfully completed their initial probationary period. Current employees in the unclassified service who meet the following criteria also qualify to participate in this exam: Unclassified employees who have attained permanent County status on a classified position by successful completion of the initial probationary period, with no break in service since leaving the classified service. Full-time employees in the unclassified service with at least six months of full-time experience in the unclassified service at the time of filing. VERIFICATION OF EXPERIENCE: Experiencegained in a position performing similar kinds of work which provides the knowledge, skills, and abilities requiredfor the higher level position will be accepted. Experience claimed will be verified and evaluated to determine if the type, level, or length of experience is qualifying. Applicantsmust supply sufficient information for this evaluation to be made. Applicants claiming such experience in County service must present, at the time of filing, written proof of this experience in a Verification of ExperienceLetter (VOEL) approved by their Departmental Human Resources Manager or authorized representative. Credit will only be given for out-of-class experience to meet the minimum requirements. NO WITHHOLDS WILL BE ALLOWED FOR THIS EXAMINATION. APPLICANTS MUST MEET THE MINIMUM REQUIREMENTS AT THE TIME OF FILING. DEFINITION: Analyzes and makes recommendations for the solution of departmental accounting, budgetary, and other financial problems including problems of accounting systems design and implementation. Essential Job Functions Analyzes expenditure activity and ensures program offices appropriately identify and measure expenditures in a regulatory compliant manner. Makes recommendations for shifting funds between budget categories ensuring more effective cost allocations and spending patterns. Maintains a constant communication with Program Offices to monitor expenditures for sponsored research projects and prepares paperwork for orders as needed. Records and reconciles grant period accounting transactions in both manual and computerized financial systems. Evaluates all grant data and accurately completes worksheets, tracking logs and progress reports. Develops financial reporting and forecasting models for each grant in relation to budget controls. Makes recommendations concerning individual grants' financial performance to County Program Offices, when appropriate, to facilitate maximizing the utilization of grant funds. Submits quarterly and annual financial reports electronically to state or other agencies; requests "drawdown" or reimbursements from governmental entities for justifiable grant related expenditures within budget limits; and participates in internal and agency audits as necessary. In charge of developing a high degree of computer reporting, navigating and performing high level Microsoft Office (i.e., Excel, Word, Access) program functions including: Spreadsheet Tables and Formatting, Conditional Formatting, Pivot Tables and Pivot Reporting, and Creating Data Tables (Excel); and Database Terminology, Data Integrity, Query Development, Forms Design, and Report Generation (Access). Creates plans for each grant with regards to invoice processing standards, document flow requirements, integration of timelines for grant reporting, and monitoring utilization metrics. Develops policies and procedures specific to the unique conditions defined by each grant. Adapts manual accounting, budgetary, and other record keeping functions to computerized processing and establishes preventive, detective and corrective internal controls. Assists departmental data processing personnel or outside consultants in the technical design, development, testing, modification and installation of computerized financial systems, as required. Requirements MINIMUM REQUIREMENTS: Option I: One (1) year of experience assisting in the performance of financial system analysis in a County department at the level ofFinancial Specialist I*. Option II: A Bachelor's degree** from an accredited college or universitywith 12 semester units or its equivalent quarter units of accounting, nine additional semester units or its equivalentquarter unitsin either accounting or finance, and six semester units or its equivalent quarter unitsin computer science including a course in systems analysis and design -AND- two (2) years of experience in an administrative***, advisory****, or staff***** capacity resolving accounting, budgetary, and other financial problems including accounting systems design and implementation. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS II - Light : Light physical effort which may include occasional light lifting to a 10 pound limit, and some bending, stooping, or squatting. Considerable walking may be involved. SPECIAL REQUIREMENT INFORMATION: *Experience at the level of Financial Specialist I in the County of Los Angeles is defined as: Assist departmental data processing personnel or outside consultants in the technical design, development, testing, modification and installation of computerized financial systems, as required. **In order to qualify under Option II,you MUST include a legible copy of your "official" transcripts with your application or within fifteen (15) calendar days of filing your application online. ***Administrative capacity in the County of Los Angeles is defined as: Performs work typically in an administrative services branch of an organizational unit, including responsibility for the development of procedures and participation in policy formation. ****Advisory capacity in the County of Los Angeles is defined as: Possessing expertise in a specialized field and expresses views, provides opinions, and recommends courses of action to be taken on problems presented by others for resolutions. Performing in an advisory capacitycustomarily does not involve regular performance or supervision of performance of day-to-day work in the specialized field. *****Staff capacity in the County of Los Angeles is defined as: Work in an advisory capacity to line managers to provide program and administrative support. Additional Information EXAMINATION CONTENT : This examination will consist oftwo parts: Part I: An evaluation of education and experience based upon application information weighted 50%. Part II: An Appraisal of Promotabiltiydesigned to evaluateKnowledge and Skills in the Technical Field, Adaptability, Dependability, Verbal and Written Communication Skills,and Critical Thinking Skillsweighted 50%. Candidates mustachieve a passing score of 70% or higher on both parts of the examination in order to be placed on the eligible register. ELIGIBILITY INFORMATION : Applications will be processed on an "as-received" basis and those receiving a passing score will be added to the eligible register accordingly. The names of candidates receiving a passing score in the examination will be added to the eligibleregister and will appear in the order of their score group for a period of twelve (12) months following the date of promulgation. No person may compete in this examination more than once every twelve (12) months. SPECIAL INFORMATION : Appointees may be required to work any shift including evenings, nights, weekends and holidays. VACANCY INFORMATION : The resulting eligibleregister from this examination will be used to fill vacancies throughout the Department of Health Services as they occur. APPLICATION AND FILING INFORMATION : APPLICATIONS MUST BE FILED ONLINE ONLY. HARDCOPY/PAPER APPLICATIONS SUBMITTED BY U.S. MAIL, FAX OR IN PERSON WILL NOT BE ACCEPTED. Applications electronically received after 5:00 p.m., PST, on the last day of filing will not be accepted. Apply online by clicking on thegreen "Apply" buttonat the top right of this posting. You can also track the status of your application using this website. All information is subject to verification. We may reject your application at any time during the examination and hiring process, including after appointment has been made. Falsification of any information may result in disqualification or rescission of appointment . Utilizing VERBIAGE from the Class Specification and Minimum Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. Doing so may result in an INCOMPLETE APPLICATION andyou may be DISQUALIFIED . Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the MINIMUM REQUIREMENTS . Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed . If your application is incomplete, it will be rejected. All correspondence to applicants will be sent electronically to the email address provided on the application. It is important that applicants provide a valid email address.Please add Dbeamon-thomas@dhs.lacounty.gov and info@governmentjobs.com to your email address book and list of approved senders to prevent email notifications from being filtered as spam/junk mail. FINAL EXAM RESULT NOTICES WILL BE MAILED VIA THE UNITED STATES POSTAL SERVICE. It is important that applicants provide a complete and valid mailing address. Examination results cannot be given over the phone . NOTE: If you are unable to attach required documents, you may fax them to (323) 869-0942 or e-mail the documents to the exam analyst, within 15 calendar days of filing online. Please include the exam number and the exam title. SOCIAL SECURITY NUMBER: Please provide your Social Security Numberfor record control purposes. Federal law requires that all employed persons have a social security number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. ADA COORDINATOR PHONE : (323) 914-7111 CALIFORNIA RELAY SERVICES PHONE : (800) 735-2922 DEPARTMENT CONTACT: DarleneBeamon-Thomas, Exam Analyst (323) 914-8016 (323) 869-0942 (Fax) Dbeamon-thomas@dhs.lacounty.gov Closing Date/Time:
City and County of Denver
Denver, Colorado, United States
About Our Job This job application is open until the position is filled. Please apply as soon as possible in order to be considered. The application will close without further notice. PLEASE READ: This is not an Accounting Position. Please note that in the public sector, accounting and budgeting are two different functions. The Department of Finance is seeking an Associate Budget Analyst to join its highly motivated and energetic team within the Budget and Management Office. In the Department of Finance, our vision is to be the trusted partner in fiscally-sound decision making, for the City and County of Denver. In Denver's Budget and Management Office, employees can contribute and make a difference. The high-paced work environment facilitates skill development through involvement with unique and diverse projects. We are seeking a detailed-oriented generalist with a background in public administration, policy analysis, management and data analysis, or political science, who is motivated to apply their training, along with their common sense, to resolving both big and small issues within the City. As an Associate Budget Analyst, you will work with assigned agencies to understand their operations and resource needs and with the rest of the BMO team and leadership to facilitate fiscally sound resource allocations. The role of an associate budget analyst is to make sound budget recommendations based on projected revenue and expenditures that are in alignment with citywide priorities and meet agency business needs. In order to accomplish these goals as an Associate Budget Analyst, your job responsibilities will include: Assisting and advising agencies in the development of their annual budget requests, making annual budget recommendations. Monitoring and projecting agency expenditures and revenues against appropriated budget. Implementing and maintaining financial management projects and function(s) primarily by applying standardized work practices under the guidance of general oral or written instructions. Exchanging explanatory and interpretive information requiring the exercise of discretion and judgment with the public, colleagues and agency leaders. Performing work assignments involving research, data interpretation, analysis, formulation of recommendations and both ad hoc and periodical report preparation. Assisting and supporting city agencies in the completion of both financial and personnel transactions. Providing financial analysis of agency or citywide expenditures and revenue. Analyzing agency operations or citywide systems and making recommendations to deliver services more efficiently and effectively. Performing other duties as assigned. About You Our ideal candidate has: Master's Degree in Public Administration, Economics, Public Policy, Urban Affairs, Political Science, or Finance Public sector budgeting or finance experience Strong interpersonal, self-initiation, analytical, facilitation, and problem-solving skills Comfort with numbers, numeric reconciliation, and spreadsheets Is prepared to 'roll up their sleeves' to provide agency support through detailed transactional work Is motivated by teamwork The ability to prioritize and the knack to jump between projects to meet client demands We recognize your time is valuable, so please do not apply if you do not have at least the following required minimum qualifications: Education: Bachelor's Degree in Finance, Accounting, Business Administration, or a related field. Experience: One (1) year of professional level experience analyzing budgets, financial statements, preparing budget justification requests, and allocating funds according to spending priorities. Education/Experience Equivalency: No substitution of experience for education is permitted. Additional appropriate education may be substituted for experience requirements. Please answer the following questions and include your responses in a Microsoft Word document. Please attach to your application before submitting. Please describe your professional experience in analyzing and preparing budget justification requests according to spending priorities and performing financial and/or management analysis, including 1) name of employer, 2) dates of employment and 3) type of work and your role and responsibilities. Describe a situation in which you identified a problem and evaluated alternatives to make a recommendation or decision. What was the problem and who was affected? How did you generate and evaluate your alternatives? What was the outcome? Describe a situation in which you developed or maintained working relationships with others within or outside of your work unit. How do you maintain these relationships, especially when you have to deliver information that they may not like? Imagine you are newly employed in a central budget office in a large city and have been assigned to work with a department that has requested additional staff and other resources. Please describe what information you would request from the agency and what questions would you ask to evaluate this request. About Everything Else Job Profile CV1823 Budget Analyst Associate To view the full job profile including position specifications, physical demands, and probationary period, click here . Position Type Unlimited Pay Range Pay Range $59,953.00 - $95,925.00 Agency Department of Finance Assessment Requirement The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law. For information about right to work, click here for English or here for Spanish.
Feb 16, 2019
Full Time
About Our Job This job application is open until the position is filled. Please apply as soon as possible in order to be considered. The application will close without further notice. PLEASE READ: This is not an Accounting Position. Please note that in the public sector, accounting and budgeting are two different functions. The Department of Finance is seeking an Associate Budget Analyst to join its highly motivated and energetic team within the Budget and Management Office. In the Department of Finance, our vision is to be the trusted partner in fiscally-sound decision making, for the City and County of Denver. In Denver's Budget and Management Office, employees can contribute and make a difference. The high-paced work environment facilitates skill development through involvement with unique and diverse projects. We are seeking a detailed-oriented generalist with a background in public administration, policy analysis, management and data analysis, or political science, who is motivated to apply their training, along with their common sense, to resolving both big and small issues within the City. As an Associate Budget Analyst, you will work with assigned agencies to understand their operations and resource needs and with the rest of the BMO team and leadership to facilitate fiscally sound resource allocations. The role of an associate budget analyst is to make sound budget recommendations based on projected revenue and expenditures that are in alignment with citywide priorities and meet agency business needs. In order to accomplish these goals as an Associate Budget Analyst, your job responsibilities will include: Assisting and advising agencies in the development of their annual budget requests, making annual budget recommendations. Monitoring and projecting agency expenditures and revenues against appropriated budget. Implementing and maintaining financial management projects and function(s) primarily by applying standardized work practices under the guidance of general oral or written instructions. Exchanging explanatory and interpretive information requiring the exercise of discretion and judgment with the public, colleagues and agency leaders. Performing work assignments involving research, data interpretation, analysis, formulation of recommendations and both ad hoc and periodical report preparation. Assisting and supporting city agencies in the completion of both financial and personnel transactions. Providing financial analysis of agency or citywide expenditures and revenue. Analyzing agency operations or citywide systems and making recommendations to deliver services more efficiently and effectively. Performing other duties as assigned. About You Our ideal candidate has: Master's Degree in Public Administration, Economics, Public Policy, Urban Affairs, Political Science, or Finance Public sector budgeting or finance experience Strong interpersonal, self-initiation, analytical, facilitation, and problem-solving skills Comfort with numbers, numeric reconciliation, and spreadsheets Is prepared to 'roll up their sleeves' to provide agency support through detailed transactional work Is motivated by teamwork The ability to prioritize and the knack to jump between projects to meet client demands We recognize your time is valuable, so please do not apply if you do not have at least the following required minimum qualifications: Education: Bachelor's Degree in Finance, Accounting, Business Administration, or a related field. Experience: One (1) year of professional level experience analyzing budgets, financial statements, preparing budget justification requests, and allocating funds according to spending priorities. Education/Experience Equivalency: No substitution of experience for education is permitted. Additional appropriate education may be substituted for experience requirements. Please answer the following questions and include your responses in a Microsoft Word document. Please attach to your application before submitting. Please describe your professional experience in analyzing and preparing budget justification requests according to spending priorities and performing financial and/or management analysis, including 1) name of employer, 2) dates of employment and 3) type of work and your role and responsibilities. Describe a situation in which you identified a problem and evaluated alternatives to make a recommendation or decision. What was the problem and who was affected? How did you generate and evaluate your alternatives? What was the outcome? Describe a situation in which you developed or maintained working relationships with others within or outside of your work unit. How do you maintain these relationships, especially when you have to deliver information that they may not like? Imagine you are newly employed in a central budget office in a large city and have been assigned to work with a department that has requested additional staff and other resources. Please describe what information you would request from the agency and what questions would you ask to evaluate this request. About Everything Else Job Profile CV1823 Budget Analyst Associate To view the full job profile including position specifications, physical demands, and probationary period, click here . Position Type Unlimited Pay Range Pay Range $59,953.00 - $95,925.00 Agency Department of Finance Assessment Requirement The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law. For information about right to work, click here for English or here for Spanish.
Sacramento Housing & Redevelopment Agency (SHRA)
Sacramento, CA, United States
Description Classification: Represented by SHRA Employee Association Assist in the coordination and administration of CDBG Program within the City or County Areas Examination Only the most qualified applicants will be invited to an Oral Exam. As part of the Oral Exam, candidates may be required to respond to some written questions. Salary Range: The opening in Community Development is for a Range I or Range II. Range I: $53,609-$68,420 Range 2: $62,059-$79,204 Supplemental Questions Please thoroughly complete the supplemental questions when submitting your application. Applicants who answer "see resume" on the supplemental questions may be disqualified. Essential Areas of Responsibility Planning and Implementation • Analyze and Develop census data and demographic information to determine CDBG project area eligibility • Develop, Organize service provider files, service contracts, amendments, memorandum of understanding • Organize field visits to monitor city and county CDBG sub-recipients/grantees for compliance • Develop, analyze financial data for CDBG budget, department reports • Evaluate, analyze, coordinate and implement required documentation for CDBG monitoring requirements • Develop, coordinate required yearly status reports to HUD, (City/County Action Plan, Federal CDBG evaluation and reporting reports, housing impediments) • Develop, analyze, implement 3 and 5 year goals and objectives for city and county CDBG • Assist, coordinate with staff teams in community development, development services, housing services, administration, loan management, finance, legal concerning policy/program/project issues CDBG Program Support • Process sub-recipient payments, billing statements, public hearing notices • Coordinate meetings with program staff on technical program issues • Develop timelines/gantt charts for project development • Develop newsletters, staff reports, letters, memos, special project assignments upon request • Analyze, track, CDBG eligibility requirements according to current federal guidelines Other Program Support • Research, evaluate and implement internal and external communications to Agency staff members • Strong computer skills in Microsoft Word, Excel, Access, Project, HUD mandated software, Outlook, Internet • Attend City/County/Agency meetings upon request • Coordinate grand openings, meetings, workshops, presentations Education & Experience Bachelors degree plus 3 years experience or 7 years experience Job Duties & Responsibilities OTHER DUTIES: All employees may be assigned, and required to carry out, additional duties at any time. An employee with a known disability will only be assigned additional duties when the duty being added is an essential function of the position, or can be carried out with reasonable accommodation. Every employee is expected to participate in discussions of individual, department and Agency performance and work on problem-solving teams as assigned. Any employee serving on a problem-solving team may be asked to carry out the role of team leader. Any person driving for Sacramento Housing and Redevelopment Agency must maintain a valid driver's license on his/her person, and demonstrate compliance with the motor vehicle law, standards of courtesy on the road and attention to safety. All drivers must maintain their insurability. Closing Date/Time: 3/1/2019 5:00 PM Pacific
Feb 09, 2019
Full Time
Description Classification: Represented by SHRA Employee Association Assist in the coordination and administration of CDBG Program within the City or County Areas Examination Only the most qualified applicants will be invited to an Oral Exam. As part of the Oral Exam, candidates may be required to respond to some written questions. Salary Range: The opening in Community Development is for a Range I or Range II. Range I: $53,609-$68,420 Range 2: $62,059-$79,204 Supplemental Questions Please thoroughly complete the supplemental questions when submitting your application. Applicants who answer "see resume" on the supplemental questions may be disqualified. Essential Areas of Responsibility Planning and Implementation • Analyze and Develop census data and demographic information to determine CDBG project area eligibility • Develop, Organize service provider files, service contracts, amendments, memorandum of understanding • Organize field visits to monitor city and county CDBG sub-recipients/grantees for compliance • Develop, analyze financial data for CDBG budget, department reports • Evaluate, analyze, coordinate and implement required documentation for CDBG monitoring requirements • Develop, coordinate required yearly status reports to HUD, (City/County Action Plan, Federal CDBG evaluation and reporting reports, housing impediments) • Develop, analyze, implement 3 and 5 year goals and objectives for city and county CDBG • Assist, coordinate with staff teams in community development, development services, housing services, administration, loan management, finance, legal concerning policy/program/project issues CDBG Program Support • Process sub-recipient payments, billing statements, public hearing notices • Coordinate meetings with program staff on technical program issues • Develop timelines/gantt charts for project development • Develop newsletters, staff reports, letters, memos, special project assignments upon request • Analyze, track, CDBG eligibility requirements according to current federal guidelines Other Program Support • Research, evaluate and implement internal and external communications to Agency staff members • Strong computer skills in Microsoft Word, Excel, Access, Project, HUD mandated software, Outlook, Internet • Attend City/County/Agency meetings upon request • Coordinate grand openings, meetings, workshops, presentations Education & Experience Bachelors degree plus 3 years experience or 7 years experience Job Duties & Responsibilities OTHER DUTIES: All employees may be assigned, and required to carry out, additional duties at any time. An employee with a known disability will only be assigned additional duties when the duty being added is an essential function of the position, or can be carried out with reasonable accommodation. Every employee is expected to participate in discussions of individual, department and Agency performance and work on problem-solving teams as assigned. Any employee serving on a problem-solving team may be asked to carry out the role of team leader. Any person driving for Sacramento Housing and Redevelopment Agency must maintain a valid driver's license on his/her person, and demonstrate compliance with the motor vehicle law, standards of courtesy on the road and attention to safety. All drivers must maintain their insurability. Closing Date/Time: 3/1/2019 5:00 PM Pacific
Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits and employment stability. BART is looking for people who like to be challenged, work in a fast paced environment, and have a passion for connecting over 400,000 daily riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Department Office of Civil Rights Pay and Benefits BART offers comprehensive compensation and benefits programs. Benefits include CalPERS pension; excellent medical (effective January 1, 2018 current employee cost $143.93 monthly for most plans), vision, and dental coverage; supplemental insurances; paid holidays and vacation; as well as two investment programs, one of which is entirely funded by BART. BART does not participate in Social Security. Complimentary BART passes for employee and qualifying dependents. Pay Rate $86,132.00/annually - $133,506.00/annually (Non-Rep Band 5) Posted Date December 4, 2018 Closing Date Open until filled This announcement will be used to establish a pool of eligible candidates for multiple vacancies that may occur within the next twelve (12) months. Reports To Program Manager or Designee Days Off Saturday and Sunday Who May Apply All current BART employees and qualified individuals who are not yet BART employees. Current Assignment The San Francisco Bay Area Rapid Transit District (BART) Office of Civil Rights (OCR) is recruiting to fill the Sr. Administrative Analyst position in the Economic Opportunity Policies and Programs Division (EOPP). We are looking for someone with strong analytical and communication skills with strategic thinking who can effectively work in a fast paced, multi-tasking and deadline-driven environment. This position is responsible for analyzing the District's equity programs and policies, draft policies and recommend policy changes; implement the B2GNow Compliance Management System and business process changes in the Office of Civil Rights; assists in the completion of future Disparity Studies, Disadvantaged Business Enterprise Program and DBE Triennial Goal updates. This position is responsible for implementing and assisting in the development and planning of the small business program enhancements including implementing the small business supportive services for District-wide. The ideal candidate(s) will demonstrate the following criteria beyond the minimum qualifications: Directly related experience is preferred in the areas of analyzing and performing advanced statistical and analysis including data forecasting and process improvement, in support of Civil Rights programs. Ability to conduct qualitative and quantitative analysis in support of reporting, policy, procedure and program development for Civil Rights program. Ability to implement, coordinate and administer elements of a Civil Rights program. Essential Job Functions Translates technical and nontechnical information; and efficiently develops information and reports for various audiences. Assists management with compliance reviews to develop policies, procedures, management presentations and reports and identifies opportunities for process improvements, financial stability and cost reductions. Implements new systems, methods and procedures; monitors program progress in meeting goals and objectives; conducts updates with management staff to inform and advise on project progress. Develops and implements standard operating procedures, reporting mechanisms and internal control mechanisms. Implements programs in support of OCR's ongoing policy objectives including planning, developing, implementing and closing projects within the EOPP Division of OCR. Analyzes new OCR data and works with various departments to improve data collection and retention efforts. Support the maintenance of all OCR data on DBE, SBE, MSBE, MBE, WBE and SB participation, availability, utilization and develops and implements projects to improve data retention, analysis and forecasting. Supports the ongoing development and maintenance of the District's Vendor Payment Tracking System or comparable compliance management system. Minimum Qualifications Education : A Bachelor's degree in business administration, public administration, accounting, economics or a related field from an accredited college or university. Experience : Three (3) years of (full-time equivalent) verifiable professional administrative, analytical and/or budgetary experience. Substitution : Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred. Knowledge of: Operational characteristics, services and activities of assigned program area including administrative, financial, or operations functions. Principles and practices of program development and implementation. Principles and practices of budget preparation and administration. Methods of administrative, organizational, economic, and procedural analysis. Methods and techniques of statistical and financial analysis. Business computer applications for statistical analysis and data management. Principles and practices of procurement, purchasing, and accounting. Methods and techniques used to conduct a variety of analytical studies. Principles, practices, methods and techniques of report preparation. Principles and procedures of record keeping. Office equipment including computers, supporting word processing, and spreadsheet applications. Related Federal, state and local laws, codes and regulations. Skill in: Performing complex analytical duties. Preparing, administering and monitoring capital and operating budgets. Maintaining accurate records and files. Preparing clear and concise administrative, budgetary, and financial reports. Collecting, evaluating and interpreting complex information and data. Reviewing and analyzing complex technical documents and proposals. Analyzing complex problems, identify alternative solutions and recommend conclusions. Working independently in the absence of supervision. Interpreting and apply laws, policies, rules and regulations. Establishing and maintaining effective working relationships with those contacted in the course of work. Communicating clearly and concisely, both orally and in writing. Operating office equipment including computers and supporting word processing and spreadsheet applications. Selection Process Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills/performance demonstration, a written examination, and a panel and/or individual interview. The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S; pass a pre-employment medical examination which may include a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations). Application Process External applicants may only apply online, at www.bart.gov/jobs. Applicants needing assistance with the online application process may receive additional information by calling (510) 464-6112. Current employees are strongly encouraged to apply online, either at www.bart.gov/jobs, or on WebBART. Current employees may also apply using a BART paper application by delivering the completed form to the Human Resources Department, or by mailing it to P. O. Box 12688, Oakland, CA 94604-2688. All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. On line applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the application form itself. Applications must be complete by the closing date and time listed on the job announcement. Equal Employment Opportunity The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs. Other Information Please be prepared to present documentation in support of any required licenses, degrees, or certifications upon request. Please note that any job announcement may be canceled at any time. Note When you have successfully applied for this position you will receive an auto reply e-mail acknowledging that your application was received for this position. Please retain a copy of the e-mail for your records. If you receive an auto reply that does not specifically reference this position, please email Employment Help at employment@bart.gov for assistance. To verify submission of your application, click on the 'My Career Tools' link at the top of the 'Careers Home Page' after submitting your application to view the list of applications you have submitted (including application date and status). If you have further questions, please email the Employment Help at employment@bart.gov , between the hours of 8:15am - 5:00pm, Monday- Friday.
Dec 05, 2018
Full Time
Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits and employment stability. BART is looking for people who like to be challenged, work in a fast paced environment, and have a passion for connecting over 400,000 daily riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Department Office of Civil Rights Pay and Benefits BART offers comprehensive compensation and benefits programs. Benefits include CalPERS pension; excellent medical (effective January 1, 2018 current employee cost $143.93 monthly for most plans), vision, and dental coverage; supplemental insurances; paid holidays and vacation; as well as two investment programs, one of which is entirely funded by BART. BART does not participate in Social Security. Complimentary BART passes for employee and qualifying dependents. Pay Rate $86,132.00/annually - $133,506.00/annually (Non-Rep Band 5) Posted Date December 4, 2018 Closing Date Open until filled This announcement will be used to establish a pool of eligible candidates for multiple vacancies that may occur within the next twelve (12) months. Reports To Program Manager or Designee Days Off Saturday and Sunday Who May Apply All current BART employees and qualified individuals who are not yet BART employees. Current Assignment The San Francisco Bay Area Rapid Transit District (BART) Office of Civil Rights (OCR) is recruiting to fill the Sr. Administrative Analyst position in the Economic Opportunity Policies and Programs Division (EOPP). We are looking for someone with strong analytical and communication skills with strategic thinking who can effectively work in a fast paced, multi-tasking and deadline-driven environment. This position is responsible for analyzing the District's equity programs and policies, draft policies and recommend policy changes; implement the B2GNow Compliance Management System and business process changes in the Office of Civil Rights; assists in the completion of future Disparity Studies, Disadvantaged Business Enterprise Program and DBE Triennial Goal updates. This position is responsible for implementing and assisting in the development and planning of the small business program enhancements including implementing the small business supportive services for District-wide. The ideal candidate(s) will demonstrate the following criteria beyond the minimum qualifications: Directly related experience is preferred in the areas of analyzing and performing advanced statistical and analysis including data forecasting and process improvement, in support of Civil Rights programs. Ability to conduct qualitative and quantitative analysis in support of reporting, policy, procedure and program development for Civil Rights program. Ability to implement, coordinate and administer elements of a Civil Rights program. Essential Job Functions Translates technical and nontechnical information; and efficiently develops information and reports for various audiences. Assists management with compliance reviews to develop policies, procedures, management presentations and reports and identifies opportunities for process improvements, financial stability and cost reductions. Implements new systems, methods and procedures; monitors program progress in meeting goals and objectives; conducts updates with management staff to inform and advise on project progress. Develops and implements standard operating procedures, reporting mechanisms and internal control mechanisms. Implements programs in support of OCR's ongoing policy objectives including planning, developing, implementing and closing projects within the EOPP Division of OCR. Analyzes new OCR data and works with various departments to improve data collection and retention efforts. Support the maintenance of all OCR data on DBE, SBE, MSBE, MBE, WBE and SB participation, availability, utilization and develops and implements projects to improve data retention, analysis and forecasting. Supports the ongoing development and maintenance of the District's Vendor Payment Tracking System or comparable compliance management system. Minimum Qualifications Education : A Bachelor's degree in business administration, public administration, accounting, economics or a related field from an accredited college or university. Experience : Three (3) years of (full-time equivalent) verifiable professional administrative, analytical and/or budgetary experience. Substitution : Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred. Knowledge of: Operational characteristics, services and activities of assigned program area including administrative, financial, or operations functions. Principles and practices of program development and implementation. Principles and practices of budget preparation and administration. Methods of administrative, organizational, economic, and procedural analysis. Methods and techniques of statistical and financial analysis. Business computer applications for statistical analysis and data management. Principles and practices of procurement, purchasing, and accounting. Methods and techniques used to conduct a variety of analytical studies. Principles, practices, methods and techniques of report preparation. Principles and procedures of record keeping. Office equipment including computers, supporting word processing, and spreadsheet applications. Related Federal, state and local laws, codes and regulations. Skill in: Performing complex analytical duties. Preparing, administering and monitoring capital and operating budgets. Maintaining accurate records and files. Preparing clear and concise administrative, budgetary, and financial reports. Collecting, evaluating and interpreting complex information and data. Reviewing and analyzing complex technical documents and proposals. Analyzing complex problems, identify alternative solutions and recommend conclusions. Working independently in the absence of supervision. Interpreting and apply laws, policies, rules and regulations. Establishing and maintaining effective working relationships with those contacted in the course of work. Communicating clearly and concisely, both orally and in writing. Operating office equipment including computers and supporting word processing and spreadsheet applications. Selection Process Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills/performance demonstration, a written examination, and a panel and/or individual interview. The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S; pass a pre-employment medical examination which may include a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations). Application Process External applicants may only apply online, at www.bart.gov/jobs. Applicants needing assistance with the online application process may receive additional information by calling (510) 464-6112. Current employees are strongly encouraged to apply online, either at www.bart.gov/jobs, or on WebBART. Current employees may also apply using a BART paper application by delivering the completed form to the Human Resources Department, or by mailing it to P. O. Box 12688, Oakland, CA 94604-2688. All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. On line applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the application form itself. Applications must be complete by the closing date and time listed on the job announcement. Equal Employment Opportunity The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs. Other Information Please be prepared to present documentation in support of any required licenses, degrees, or certifications upon request. Please note that any job announcement may be canceled at any time. Note When you have successfully applied for this position you will receive an auto reply e-mail acknowledging that your application was received for this position. Please retain a copy of the e-mail for your records. If you receive an auto reply that does not specifically reference this position, please email Employment Help at employment@bart.gov for assistance. To verify submission of your application, click on the 'My Career Tools' link at the top of the 'Careers Home Page' after submitting your application to view the list of applications you have submitted (including application date and status). If you have further questions, please email the Employment Help at employment@bart.gov , between the hours of 8:15am - 5:00pm, Monday- Friday.
City of Seattle, WA
Seattle, Washington, United States
Position Description About Seattle Parks and Recreation (SPR): SPRprovides welcoming and safe opportunities to play, learn, contemplate and build community, and promotes responsible stewardship of the land. We promote healthy people, a healthy environment, and strong communities. Our department deeply values diversity and inclusion and is committed to the advancement of the City of Seattle's Race and Social Justice Initiative (RSJI) . SPRmanages a 6,414-acre park system of over 485 parks and extensive natural areas. SPR provides athletic fields, tennis courts, play areas, specialty gardens, and more than 25 miles of boulevards and 120 miles of trails. The system comprises about 12% of the city's land area. SPR also manages many facilities, including 27 community centers , eight indoor swimming pools , two outdoor (summer) swimming pools , four environmental education centers , two small craft centers , four golf courses , an outdoor stadium, and much more. To learn more about Seattle Parks and Recreation, visit our website , Facebook page, Twitter account or Parkways Blog . Position Description: The Department's Finance Division is seeking a Senior Finance Analyst to support the capital budget. The Finance Division provides budget and financial oversight and support for the entire Seattle Parks and Recreation system, including operating and capital budget development and monitoring, Seattle Park District financial planning, and project costing and accounting. The position will support the development and monitoring of the capital budget, with a large focus on monitoring capital project spending and funding allocations. The successful candidate should have an advanced knowledge of the principles and practices of budgeting and finance; the ability to analyze and report financial data; knowledge of governmental budgeting and processes; and prior experience with capital budget development and/or monitoring. The Sr. Finance Analyst will perform financial management and analyses for capital programs or projects; prepare financial reports; assist and advise management on budget and financial issues; perform technically complex financial research and analysis; and provide fiscal and budgetary controls and/or monitoring over capital grants or capital projects. The position will also support the development of the annual operating and capital budgets in the new budget development system being implemented for 2021. Job Responsibilities 1. Provides financial management and analyses for complex grants and capital programs and projects; sets-up projects and activities; ensures accuracy of allocations; monitors projects' capital and grant fund expenditures; and closes out grants and projects. 2. Perform technical financial or accounting research and analysis and to provide management with financial data and recommendations for use in decision making. 3. Support development of the annual operating and capital budget using the Finance Division's in-house Excel-based budget development system in 2019 and with the new budget system starting in 2020. 4. Work closely with departmental and citywide accounting. 5. Conducts technically complex research and financial analyses on fiscal and financial policy issues; analyzes and reviews prior year capital expenditures, grant balances, and fund sources; and prepares capital financial forecasts, cost projections and recommendations. 6. Identifies and advises on capital budget overruns, revenue shortfalls and other financial problems; recommends options and solutions; and works with management to resolve problems. 7. Provides technical consultation and assistance to management in preparing capital budgets, grants, proposals and contracts; and interpreting and applying budget and financial guidelines. 8. Responds to inquiries and requests from management and other departments regarding capital budget/financial issues and special reports and analyses. 9. May serve as lead for other analysts by providing work direction, training, guidance, review and monitoring; and provides assistance in solving unusual and difficult problems and issues. 10. Performs other related duties of a comparable level/type as assigned. Qualifications Required Qualifications: Bachelor's degree in Business Administration, Public Administration, Finance, Accounting or related field plus three years professional experience in budget management, financial analysis, accounting, or related work (or a combination of four years of education, training, experience which provides an equivalent background required to perform the work of the class). Desired Qualifications: *2-3 years of experience developing or analyzing complex financial data. * Proficient in Microsoft Office; advanced knowledge of Excel to analyze large data sets to provide financial analysis and reporting. * Experience developing and analyzing capital improvement budgets. * A successful track record in planning and organizing multiple work requirements and meeting deadlines. * Demonstrated strategic thinking abilities and analytical skills, including the ability to identify, frame, and defend major issues and technical work products for diverse internal and external audiences. * Demonstrated ability to communicate in writing and orally complex technical financial information successfully (both orally and in writing) to a wide range of audiences, including departmental line staff and management, and external parties. * The ability to work in a fast-paced office environment and the flexibility to change priorities when necessary. * Excellent written and oral communication skills. * The ability to work in a diverse team environment and gain the confidence of staff, peers, and colleagues. * Excellent customer service skills. * Strong organizational skills with an attention to detail and accuracy. * A self-starter who demonstrates considerable judgment and who can work independently with minimal supervision. Closing Date/Time: 2/19/2019 4:00 PM Pacific
Feb 15, 2019
Full Time
Position Description About Seattle Parks and Recreation (SPR): SPRprovides welcoming and safe opportunities to play, learn, contemplate and build community, and promotes responsible stewardship of the land. We promote healthy people, a healthy environment, and strong communities. Our department deeply values diversity and inclusion and is committed to the advancement of the City of Seattle's Race and Social Justice Initiative (RSJI) . SPRmanages a 6,414-acre park system of over 485 parks and extensive natural areas. SPR provides athletic fields, tennis courts, play areas, specialty gardens, and more than 25 miles of boulevards and 120 miles of trails. The system comprises about 12% of the city's land area. SPR also manages many facilities, including 27 community centers , eight indoor swimming pools , two outdoor (summer) swimming pools , four environmental education centers , two small craft centers , four golf courses , an outdoor stadium, and much more. To learn more about Seattle Parks and Recreation, visit our website , Facebook page, Twitter account or Parkways Blog . Position Description: The Department's Finance Division is seeking a Senior Finance Analyst to support the capital budget. The Finance Division provides budget and financial oversight and support for the entire Seattle Parks and Recreation system, including operating and capital budget development and monitoring, Seattle Park District financial planning, and project costing and accounting. The position will support the development and monitoring of the capital budget, with a large focus on monitoring capital project spending and funding allocations. The successful candidate should have an advanced knowledge of the principles and practices of budgeting and finance; the ability to analyze and report financial data; knowledge of governmental budgeting and processes; and prior experience with capital budget development and/or monitoring. The Sr. Finance Analyst will perform financial management and analyses for capital programs or projects; prepare financial reports; assist and advise management on budget and financial issues; perform technically complex financial research and analysis; and provide fiscal and budgetary controls and/or monitoring over capital grants or capital projects. The position will also support the development of the annual operating and capital budgets in the new budget development system being implemented for 2021. Job Responsibilities 1. Provides financial management and analyses for complex grants and capital programs and projects; sets-up projects and activities; ensures accuracy of allocations; monitors projects' capital and grant fund expenditures; and closes out grants and projects. 2. Perform technical financial or accounting research and analysis and to provide management with financial data and recommendations for use in decision making. 3. Support development of the annual operating and capital budget using the Finance Division's in-house Excel-based budget development system in 2019 and with the new budget system starting in 2020. 4. Work closely with departmental and citywide accounting. 5. Conducts technically complex research and financial analyses on fiscal and financial policy issues; analyzes and reviews prior year capital expenditures, grant balances, and fund sources; and prepares capital financial forecasts, cost projections and recommendations. 6. Identifies and advises on capital budget overruns, revenue shortfalls and other financial problems; recommends options and solutions; and works with management to resolve problems. 7. Provides technical consultation and assistance to management in preparing capital budgets, grants, proposals and contracts; and interpreting and applying budget and financial guidelines. 8. Responds to inquiries and requests from management and other departments regarding capital budget/financial issues and special reports and analyses. 9. May serve as lead for other analysts by providing work direction, training, guidance, review and monitoring; and provides assistance in solving unusual and difficult problems and issues. 10. Performs other related duties of a comparable level/type as assigned. Qualifications Required Qualifications: Bachelor's degree in Business Administration, Public Administration, Finance, Accounting or related field plus three years professional experience in budget management, financial analysis, accounting, or related work (or a combination of four years of education, training, experience which provides an equivalent background required to perform the work of the class). Desired Qualifications: *2-3 years of experience developing or analyzing complex financial data. * Proficient in Microsoft Office; advanced knowledge of Excel to analyze large data sets to provide financial analysis and reporting. * Experience developing and analyzing capital improvement budgets. * A successful track record in planning and organizing multiple work requirements and meeting deadlines. * Demonstrated strategic thinking abilities and analytical skills, including the ability to identify, frame, and defend major issues and technical work products for diverse internal and external audiences. * Demonstrated ability to communicate in writing and orally complex technical financial information successfully (both orally and in writing) to a wide range of audiences, including departmental line staff and management, and external parties. * The ability to work in a fast-paced office environment and the flexibility to change priorities when necessary. * Excellent written and oral communication skills. * The ability to work in a diverse team environment and gain the confidence of staff, peers, and colleagues. * Excellent customer service skills. * Strong organizational skills with an attention to detail and accuracy. * A self-starter who demonstrates considerable judgment and who can work independently with minimal supervision. Closing Date/Time: 2/19/2019 4:00 PM Pacific
Santa Cruz County, CA
Santa Cruz, California, United States
Definition THE JOB: Under general supervision, to plan, design, develop, and implement business, financial, and/or operations systems in support of core organizational functions and business processes, including gathering and analyzing data in support of business cases, proposed projects, and systems requirements; to generate and compile reports based on the findings, complete with probable causes and possible solutions to systems issues; and to do other work as required. The current vacancy is in the Department of Public Works, however, the list established from this recruitment will be used to fill current and future vacancies at the County of Santa Cruz during the life of the eligible list. Employment Standards THE REQUIREMENTS: Any combination of training and experience that would provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be to have a BA/BS from an accredited college in business or public administration, computer science, accounting, management information systems, or a related field AND two years of experience managing complex business projects, which must have included one year of project management responsibility that involved: Design and/or implementation for small and medium business information applications; operation and analysis of database hardware, software, and standards; and the use of data retrieval and reporting methodologies. Some positions may require experience with state-mandated data systems. Additional qualifying experience may substitute for education on a year-for-year basis. SPECIAL REQUIREMENT: Background Investigation: Some positions may require fingerprinting and/or background investigation. License: Possession and maintenance of a California Class C Driver License. Other Special Requirements: Availability to work irregular hours, which may include evenings, nights, weekends, and holidays. Knowledge: Thorough knowledge of the principles, practices, methods, and techniques used in overseeing the design, development, and/or implementation of software and hardware solutions, systems, or products; principles and methods of developing, modifying, and maintaining electronic records management systems; principles, practices, methods, and techniques used in extracting and importing data for use in report software, spreadsheets, graphs, and flow charts. Working knowledge of principles and practices of project management on business implementation or change management projects; methods of long-term strategic management and technical planning; business and financial best practices; policies, practices, and standards of the organizational functions and business processes supported in the assignment; methods and techniques of developing and monitoring project budgets; principles, practices, and methods of training and mentoring. Some knowledge of technology infrastructure, including networking, PCs, servers, SAN, and virtual servers and Network and PC operating systems. Ability to: Manage complex projects using project management methodology; assess and analyze information systems needs in support of core organizational functions and develop systems solutions to meet those needs; identify and establish scope and parameters of systems analysis in order to define outcome criteria and measure-taking actions; extract data from various systems and organize data according to business reporting needs; prepare clear and concise administrative and technical reports; communicate effectively, both orally and in writing; communicate ideas, system requirements, and design specifications in both technical and user-friendly language; apply the principles of business or public administration and marketing; coordinate and manage large groups of people from various business units or departments in the development of change management and business re-engineering projects; work closely with technical and business managers and staff; respond to requests and inquiries from external groups, citizens, and business and automated system users; employ high levels of independent judgment and decision-making in the process of problem resolution; establish and maintain effective working relationships with those contacted in the course of work; conduct research into systems issues and products; utilize analytical, mathematical, and creative problem-solving skills; prioritize and execute tasks. Benefits EMPLOYEE BENEFITS: VACATION - 16 days 1st year, increasing to 31 days per year after 15 years' service. Available after one year of service. ADMINISTRATIVE LEAVE - One week advanced upon appointment; two weeks accrued each year; can be taken in cash or time off. HOLIDAYS - 13 paid holidays per year. SICK LEAVE - Six days per year. BEREAVEMENT LEAVE - 3 days paid in California, 5 days paid out-of-state. MEDICAL PLAN - The County contracts with CalPERS for a variety of medical plans. For most plans, County contributions pay a majority of the premiums for employees and eligible dependents. DENTAL PLAN - County pays for employee and eligible dependent coverage. VISION PLAN - The County pays for employee coverage. Employee may purchase eligible dependent coverage. RETIREMENT AND SOCIAL SECURITY - Pension formula 2% at age 60 or 2% at age 62 as determined based on provisions of the CA Public Employees' Pension Reform Act of 2013 (PEPRA). Pension benefit determined by final average compensation of three years. County participates in Social Security. LIFE INSURANCE - County paid $50,000 term policy. Employee may purchase additional life insurance. LONG TERM DISABILITY PLAN - Plan pays 66 2/3% of the first $13,500, up to $9,000 per month maximum. DEPENDENT-CARE PLAN - Employees who pay for qualifying child or dependent care expenses may elect this pre-tax program. H-CARE PLAN - Employees who pay a County medical premium may elect this pre-tax program. HEALTH CARE FLEXIBLE SPENDING ALLOWANCE (HCFSA) - Employees may elect this pre-tax program to cover qualifying health care expenses. DEFERRED COMPENSATION - A deferred compensation plan is available to employees. Selection Plan THE EXAMINATION: Your application and supplemental questionnaire will be reviewed to determine if you have met the education, experience, training and/or licensing requirements as stated on the job announcement. If you meet these criteria and are one of the best qualified, you may be required to compete in any combination of written, oral and/or performance examinations or a competitive evaluation of training and experience as described on your application and supplemental questionnaire. You must pass all components of the examination to be placed on the eligible list. The examination may be eliminated if there are ten or fewer qualified applicants. If the eligible list is established without the administration of the announced examination, the life of the eligible list will be six months and your overall score will be based upon an evaluation of your application and supplemental questionnaire. If during those six months it is necessary to administer another examination for this job class, you will be invited to take the examination to remain on the eligible list. HOW TO APPLY: Apply Online Now! Click on the link below; or print out an application and supplemental questionnaire and mail/bring them to: Santa Cruz County Personnel Department, 701 Ocean Street, Room 510, Santa Cruz, CA, 95060. For information, call (831) 454-2600.Hearing Impaired TDD/TTY: 711.Applications will meet the final filing date if received in one of the following ways:1) in the Personnel Department by 5:00 p.m. on the final filing date, 2) submitted online before midnight of the final filing date. IF YOU HAVE A DISABILITY THAT WOULD REQUIRE TEST ACCOMMODATION, CALL (831) 454-2600.WOMEN, MINORITIES AND PEOPLE WITH DISABILITIES ARE ENCOURAGED TO APPLY. To comply with the 1986 Immigration Reform and Control Act, Santa Cruz County verifies that all new employees are either U.S. citizens or persons authorized to work in the U.S. An Equal Opportunity Employer NOTE: The provisions of this bulletin do not constitute an expressed or implied contract. Closing Date/Time: 2/19/2019 11:59:00 PM
Feb 08, 2019
Full Time
Definition THE JOB: Under general supervision, to plan, design, develop, and implement business, financial, and/or operations systems in support of core organizational functions and business processes, including gathering and analyzing data in support of business cases, proposed projects, and systems requirements; to generate and compile reports based on the findings, complete with probable causes and possible solutions to systems issues; and to do other work as required. The current vacancy is in the Department of Public Works, however, the list established from this recruitment will be used to fill current and future vacancies at the County of Santa Cruz during the life of the eligible list. Employment Standards THE REQUIREMENTS: Any combination of training and experience that would provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be to have a BA/BS from an accredited college in business or public administration, computer science, accounting, management information systems, or a related field AND two years of experience managing complex business projects, which must have included one year of project management responsibility that involved: Design and/or implementation for small and medium business information applications; operation and analysis of database hardware, software, and standards; and the use of data retrieval and reporting methodologies. Some positions may require experience with state-mandated data systems. Additional qualifying experience may substitute for education on a year-for-year basis. SPECIAL REQUIREMENT: Background Investigation: Some positions may require fingerprinting and/or background investigation. License: Possession and maintenance of a California Class C Driver License. Other Special Requirements: Availability to work irregular hours, which may include evenings, nights, weekends, and holidays. Knowledge: Thorough knowledge of the principles, practices, methods, and techniques used in overseeing the design, development, and/or implementation of software and hardware solutions, systems, or products; principles and methods of developing, modifying, and maintaining electronic records management systems; principles, practices, methods, and techniques used in extracting and importing data for use in report software, spreadsheets, graphs, and flow charts. Working knowledge of principles and practices of project management on business implementation or change management projects; methods of long-term strategic management and technical planning; business and financial best practices; policies, practices, and standards of the organizational functions and business processes supported in the assignment; methods and techniques of developing and monitoring project budgets; principles, practices, and methods of training and mentoring. Some knowledge of technology infrastructure, including networking, PCs, servers, SAN, and virtual servers and Network and PC operating systems. Ability to: Manage complex projects using project management methodology; assess and analyze information systems needs in support of core organizational functions and develop systems solutions to meet those needs; identify and establish scope and parameters of systems analysis in order to define outcome criteria and measure-taking actions; extract data from various systems and organize data according to business reporting needs; prepare clear and concise administrative and technical reports; communicate effectively, both orally and in writing; communicate ideas, system requirements, and design specifications in both technical and user-friendly language; apply the principles of business or public administration and marketing; coordinate and manage large groups of people from various business units or departments in the development of change management and business re-engineering projects; work closely with technical and business managers and staff; respond to requests and inquiries from external groups, citizens, and business and automated system users; employ high levels of independent judgment and decision-making in the process of problem resolution; establish and maintain effective working relationships with those contacted in the course of work; conduct research into systems issues and products; utilize analytical, mathematical, and creative problem-solving skills; prioritize and execute tasks. Benefits EMPLOYEE BENEFITS: VACATION - 16 days 1st year, increasing to 31 days per year after 15 years' service. Available after one year of service. ADMINISTRATIVE LEAVE - One week advanced upon appointment; two weeks accrued each year; can be taken in cash or time off. HOLIDAYS - 13 paid holidays per year. SICK LEAVE - Six days per year. BEREAVEMENT LEAVE - 3 days paid in California, 5 days paid out-of-state. MEDICAL PLAN - The County contracts with CalPERS for a variety of medical plans. For most plans, County contributions pay a majority of the premiums for employees and eligible dependents. DENTAL PLAN - County pays for employee and eligible dependent coverage. VISION PLAN - The County pays for employee coverage. Employee may purchase eligible dependent coverage. RETIREMENT AND SOCIAL SECURITY - Pension formula 2% at age 60 or 2% at age 62 as determined based on provisions of the CA Public Employees' Pension Reform Act of 2013 (PEPRA). Pension benefit determined by final average compensation of three years. County participates in Social Security. LIFE INSURANCE - County paid $50,000 term policy. Employee may purchase additional life insurance. LONG TERM DISABILITY PLAN - Plan pays 66 2/3% of the first $13,500, up to $9,000 per month maximum. DEPENDENT-CARE PLAN - Employees who pay for qualifying child or dependent care expenses may elect this pre-tax program. H-CARE PLAN - Employees who pay a County medical premium may elect this pre-tax program. HEALTH CARE FLEXIBLE SPENDING ALLOWANCE (HCFSA) - Employees may elect this pre-tax program to cover qualifying health care expenses. DEFERRED COMPENSATION - A deferred compensation plan is available to employees. Selection Plan THE EXAMINATION: Your application and supplemental questionnaire will be reviewed to determine if you have met the education, experience, training and/or licensing requirements as stated on the job announcement. If you meet these criteria and are one of the best qualified, you may be required to compete in any combination of written, oral and/or performance examinations or a competitive evaluation of training and experience as described on your application and supplemental questionnaire. You must pass all components of the examination to be placed on the eligible list. The examination may be eliminated if there are ten or fewer qualified applicants. If the eligible list is established without the administration of the announced examination, the life of the eligible list will be six months and your overall score will be based upon an evaluation of your application and supplemental questionnaire. If during those six months it is necessary to administer another examination for this job class, you will be invited to take the examination to remain on the eligible list. HOW TO APPLY: Apply Online Now! Click on the link below; or print out an application and supplemental questionnaire and mail/bring them to: Santa Cruz County Personnel Department, 701 Ocean Street, Room 510, Santa Cruz, CA, 95060. For information, call (831) 454-2600.Hearing Impaired TDD/TTY: 711.Applications will meet the final filing date if received in one of the following ways:1) in the Personnel Department by 5:00 p.m. on the final filing date, 2) submitted online before midnight of the final filing date. IF YOU HAVE A DISABILITY THAT WOULD REQUIRE TEST ACCOMMODATION, CALL (831) 454-2600.WOMEN, MINORITIES AND PEOPLE WITH DISABILITIES ARE ENCOURAGED TO APPLY. To comply with the 1986 Immigration Reform and Control Act, Santa Cruz County verifies that all new employees are either U.S. citizens or persons authorized to work in the U.S. An Equal Opportunity Employer NOTE: The provisions of this bulletin do not constitute an expressed or implied contract. Closing Date/Time: 2/19/2019 11:59:00 PM
City of Sacramento, CA
Sacramento, California, United States
THE POSITION THIS JOB POSTING WILL AUTOMATICALLY CLOSE UPON THE RECEIPT OF150 APPLICATIONS OR AT THE FINAL FILING DEADLINE, WHICHEVER OCCURS FIRST THE IDEAL CANDIDATE The ideal candidate will have strong organizational skills with the ability to work on a variety of tasks, often independently. The candidate should have a strong knowledge of accounting principles and the ability to manage and perform activities related to accounts receivable, cash handling, reconciliations, and financial controls. The candidate should have strong knowledge of and experience with procurement practices such as Invitations for Bids (IFB), Requests for Proposals (RFP), and Requests for Qualifications (RFQ), as well as managing contracts and purchase orders. The candidate should be comfortable delegating tasks and providing direction and training to other administrative staff. The ideal candidate will have exceptional communication, customer service, and interpersonal skills with the ability to develop and manage unique cost and billing requirements for a variety Convention Center Complex clients. The ideal candidate will be willing to perform a variety of duties to benefit the Convention Center Complex, its staff, and its clients. Some services provided by this position are event-driven and may require night and weekend activities to best serve Convention Center Complex clients. Under general direction, the Administrative Analyst performs professional-level duties in one or more internal support areas, including budget, finance, personnel, contracts and grants, procurement, or other assignments supporting the mission of the organization; compiles and analyzes data; participates in design and implementation of systems and procedures. DISTINGUISHING CHARACTERISTICS This journey-level exempt classification is populated with multiple incumbents. Incumbents perform the entire range of internal support functions and administrative and technical duties division/department-wide, requiring complete knowledge of departmental policies and procedures. The Administrative Analyst may specialize in one area, such as finance, or may have broader responsibility for multiple internal service functions. Incumbents may perform routine professional work with a fair degree of independence or may perform more complex work under closer supervision. The Administrative Analyst is distinguished from the next higher level class of Administrative Officer in that the latter has responsibility for all centralized administrative services for a department or major division. This classification is distinguished from the Program Analyst in that the latter has functional responsibility for a program or project, while the Administrative Analyst is responsible for internal administrative functions for a department. SUPERVISION RECEIVED AND EXERCISED General direction is provided by higher-level department or division administrative personnel. Responsibilities may include the indirect supervision of technical and clerical personnel. ESSENTIAL DUTIES AND RESPONSIBILITIES Performs professional analytical and technical work in the formulation and administration of department or division budgets, development and management of grants and contracts, management of department level procurement, and/or coordination of personnel functions. Compiles and analyzes data and makes recommendations on the formulation of policy and procedures, and staffing and organizational changes; conducts surveys and performs research and statistical analysis on administrative, fiscal, personnel, and/or operational problems. Participates and assists in the design, implementation, and installation of new and revised programs, systems, procedures, methods of operation, and forms. Coordinates and monitors the administrative functions of assigned department; compiles materials and assists in the preparation of budgets, reports, manuals, and publications. Coordination of departmental activities with other City departments and divisions, and with outside agencies; represents the assigned department in committee meetings; responds to complaints and requests for information. May train staff as assigned. Provides exceptional customer service to those contacted in the course of work. Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification. QUALIFICATIONS Knowledge of: Principles and practices of statistical analysis. Principles and practices of personnel administration. Research techniques, methods, and procedures. Applicable Federal, State, and local laws and regulations. Methods of reporting information. Principles and practices of organization and public administration. Principles, methods, and practices of municipal finance, budgeting, and accounting. Skill in: Providing customer service, including dealing with people in sensitive situations and problem resolution. Making presentations and conducting meetings. Use of computers, computer applications, and software. Ability to: Interpret and apply rules, regulations, laws, ordinances, and policies. Communicate effectively, both orally and in writing. Establish and maintain effective working relationships with employees, the general public and others contacted in the course of work. Review and analyze organizational and administrative problems; recommend and implement effective courses of action. Interpret laws, rules, and policies and make appropriate decisions. Meet multiple deadlines. EXPERIENCE AND EDUCATION Experience: Two years of paid full time experience performing as a para-professional as it relates to report writing, research, analysis and/or technical support in the areas of administration, program management or system operations. And Education: A Bachelor's Degree from an accredited college or university with major coursework in public or business administration, economics, accounting, personnel, or a closely related field. Substitution of Education: An additional four years of paid full time experience performing as a para-professional as it relates to report writing, research, analysis and/or technical support in the areas of administration, program management or system operations may substitute for the required education. PROOF OF EDUCATION Proof of education such as college transcripts, degrees, or certificates must be submitted to the City of Sacramento Employment Office in person, as an attachment(s) to the online application, or fax to (916) 596-1556 by the final filing deadline. If submitting in person or via fax, please include your name and Recruitment#014000-19-CCS on your documents. An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. This evaluation must be submitted before you will be considered for any positions. SPECIAL QUALIFICATIONS Special Selection Criteria: Some positions in this classification may require additional knowledge and experience in the following: Auditing principles. Basic methods of statistical analysis. Procurement, contracting, or grant writing. Driver License: Possession of a valid California Class C Driver License at the time of appointment. Individuals who do not meet this requirement due to physical disability will be reviewed on a case-by-case basis. THE SELECTION PROCEDURE Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox. 1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline ( Open/Continuous ); Employment applications must be submitted online; paper applications will not be accepted. Employment applications will be considered incomplete and will be disqualified: If applicants do not list current and past job-related experience in the "Work Experience" section. Note: Qualifying experience is based on 40 hours per week (pro-rated if less than 40 hours/week). If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section. Supplemental documents such as resume, cover letter, and proof of education are highly preferred and recommended at the time of application submission. Documents should be submitted to the City of Sacramento Employment Office in person, as attachment(s) via online with the employment application, emailed to employment@cityofsacramento.org, FAX to (196) 596-1556, or by mail. If submitting in person, by mail or via FAX, please include your name and Recruitment #014000-19-CCS on your documents. 2. Supplemental Questionnaire: (Pass/Fail) - In addition to the City of Sacramento employment application, all applicants must complete and submit online responses to the supplemental questionnaire to the City of Sacramento Employment Office by the final filing deadline; Responses to the supplemental questionnaire must be submitted online; paper questionnaire will not be accepted. Incomplete supplemental questionnaire will not pass the review process; omitted information cannot be considered or assumed. A resume will not substitute for the information required in the supplemental questionnaire . 3. Screening Committee : (Pass/Fail)- Human Resources will evaluate employment applications for the minimum qualifications stated on the job announcement. 4. Interview Process: Human Resources will forward qualified applications to the hiring department. Those determined to be the most qualified candidates will be invited to participate in an interview process. The Director will review the results, if necessary conduct additional interviews, and forward the recommendation to the City Manager's Office for final action. 5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete LiveScan/fingerprinting and receive Human Resources approval prior to receiving a start date from the Department. QUESTIONS: For questions concerning this job announcement and the application process: Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process. For technical support between 6 AM - 5 PM PT, contact Live Application Support at 855-524-5627. Visit the City of Sacramento Human Resources Department website at http://www.cityofsacramento.org/HR/Career-Opportunities; Send an email to employment@cityofsacramento.org ; Call the Human Resources Department at (916) 808-5726; or Visit the Human Resources Department at Historic City Hall, 915 I Street, Plaza Level, Sacramento, CA 95814.
Feb 14, 2019
Full Time
THE POSITION THIS JOB POSTING WILL AUTOMATICALLY CLOSE UPON THE RECEIPT OF150 APPLICATIONS OR AT THE FINAL FILING DEADLINE, WHICHEVER OCCURS FIRST THE IDEAL CANDIDATE The ideal candidate will have strong organizational skills with the ability to work on a variety of tasks, often independently. The candidate should have a strong knowledge of accounting principles and the ability to manage and perform activities related to accounts receivable, cash handling, reconciliations, and financial controls. The candidate should have strong knowledge of and experience with procurement practices such as Invitations for Bids (IFB), Requests for Proposals (RFP), and Requests for Qualifications (RFQ), as well as managing contracts and purchase orders. The candidate should be comfortable delegating tasks and providing direction and training to other administrative staff. The ideal candidate will have exceptional communication, customer service, and interpersonal skills with the ability to develop and manage unique cost and billing requirements for a variety Convention Center Complex clients. The ideal candidate will be willing to perform a variety of duties to benefit the Convention Center Complex, its staff, and its clients. Some services provided by this position are event-driven and may require night and weekend activities to best serve Convention Center Complex clients. Under general direction, the Administrative Analyst performs professional-level duties in one or more internal support areas, including budget, finance, personnel, contracts and grants, procurement, or other assignments supporting the mission of the organization; compiles and analyzes data; participates in design and implementation of systems and procedures. DISTINGUISHING CHARACTERISTICS This journey-level exempt classification is populated with multiple incumbents. Incumbents perform the entire range of internal support functions and administrative and technical duties division/department-wide, requiring complete knowledge of departmental policies and procedures. The Administrative Analyst may specialize in one area, such as finance, or may have broader responsibility for multiple internal service functions. Incumbents may perform routine professional work with a fair degree of independence or may perform more complex work under closer supervision. The Administrative Analyst is distinguished from the next higher level class of Administrative Officer in that the latter has responsibility for all centralized administrative services for a department or major division. This classification is distinguished from the Program Analyst in that the latter has functional responsibility for a program or project, while the Administrative Analyst is responsible for internal administrative functions for a department. SUPERVISION RECEIVED AND EXERCISED General direction is provided by higher-level department or division administrative personnel. Responsibilities may include the indirect supervision of technical and clerical personnel. ESSENTIAL DUTIES AND RESPONSIBILITIES Performs professional analytical and technical work in the formulation and administration of department or division budgets, development and management of grants and contracts, management of department level procurement, and/or coordination of personnel functions. Compiles and analyzes data and makes recommendations on the formulation of policy and procedures, and staffing and organizational changes; conducts surveys and performs research and statistical analysis on administrative, fiscal, personnel, and/or operational problems. Participates and assists in the design, implementation, and installation of new and revised programs, systems, procedures, methods of operation, and forms. Coordinates and monitors the administrative functions of assigned department; compiles materials and assists in the preparation of budgets, reports, manuals, and publications. Coordination of departmental activities with other City departments and divisions, and with outside agencies; represents the assigned department in committee meetings; responds to complaints and requests for information. May train staff as assigned. Provides exceptional customer service to those contacted in the course of work. Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification. QUALIFICATIONS Knowledge of: Principles and practices of statistical analysis. Principles and practices of personnel administration. Research techniques, methods, and procedures. Applicable Federal, State, and local laws and regulations. Methods of reporting information. Principles and practices of organization and public administration. Principles, methods, and practices of municipal finance, budgeting, and accounting. Skill in: Providing customer service, including dealing with people in sensitive situations and problem resolution. Making presentations and conducting meetings. Use of computers, computer applications, and software. Ability to: Interpret and apply rules, regulations, laws, ordinances, and policies. Communicate effectively, both orally and in writing. Establish and maintain effective working relationships with employees, the general public and others contacted in the course of work. Review and analyze organizational and administrative problems; recommend and implement effective courses of action. Interpret laws, rules, and policies and make appropriate decisions. Meet multiple deadlines. EXPERIENCE AND EDUCATION Experience: Two years of paid full time experience performing as a para-professional as it relates to report writing, research, analysis and/or technical support in the areas of administration, program management or system operations. And Education: A Bachelor's Degree from an accredited college or university with major coursework in public or business administration, economics, accounting, personnel, or a closely related field. Substitution of Education: An additional four years of paid full time experience performing as a para-professional as it relates to report writing, research, analysis and/or technical support in the areas of administration, program management or system operations may substitute for the required education. PROOF OF EDUCATION Proof of education such as college transcripts, degrees, or certificates must be submitted to the City of Sacramento Employment Office in person, as an attachment(s) to the online application, or fax to (916) 596-1556 by the final filing deadline. If submitting in person or via fax, please include your name and Recruitment#014000-19-CCS on your documents. An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. This evaluation must be submitted before you will be considered for any positions. SPECIAL QUALIFICATIONS Special Selection Criteria: Some positions in this classification may require additional knowledge and experience in the following: Auditing principles. Basic methods of statistical analysis. Procurement, contracting, or grant writing. Driver License: Possession of a valid California Class C Driver License at the time of appointment. Individuals who do not meet this requirement due to physical disability will be reviewed on a case-by-case basis. THE SELECTION PROCEDURE Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox. 1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline ( Open/Continuous ); Employment applications must be submitted online; paper applications will not be accepted. Employment applications will be considered incomplete and will be disqualified: If applicants do not list current and past job-related experience in the "Work Experience" section. Note: Qualifying experience is based on 40 hours per week (pro-rated if less than 40 hours/week). If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section. Supplemental documents such as resume, cover letter, and proof of education are highly preferred and recommended at the time of application submission. Documents should be submitted to the City of Sacramento Employment Office in person, as attachment(s) via online with the employment application, emailed to employment@cityofsacramento.org, FAX to (196) 596-1556, or by mail. If submitting in person, by mail or via FAX, please include your name and Recruitment #014000-19-CCS on your documents. 2. Supplemental Questionnaire: (Pass/Fail) - In addition to the City of Sacramento employment application, all applicants must complete and submit online responses to the supplemental questionnaire to the City of Sacramento Employment Office by the final filing deadline; Responses to the supplemental questionnaire must be submitted online; paper questionnaire will not be accepted. Incomplete supplemental questionnaire will not pass the review process; omitted information cannot be considered or assumed. A resume will not substitute for the information required in the supplemental questionnaire . 3. Screening Committee : (Pass/Fail)- Human Resources will evaluate employment applications for the minimum qualifications stated on the job announcement. 4. Interview Process: Human Resources will forward qualified applications to the hiring department. Those determined to be the most qualified candidates will be invited to participate in an interview process. The Director will review the results, if necessary conduct additional interviews, and forward the recommendation to the City Manager's Office for final action. 5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete LiveScan/fingerprinting and receive Human Resources approval prior to receiving a start date from the Department. QUESTIONS: For questions concerning this job announcement and the application process: Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process. For technical support between 6 AM - 5 PM PT, contact Live Application Support at 855-524-5627. Visit the City of Sacramento Human Resources Department website at http://www.cityofsacramento.org/HR/Career-Opportunities; Send an email to employment@cityofsacramento.org ; Call the Human Resources Department at (916) 808-5726; or Visit the Human Resources Department at Historic City Hall, 915 I Street, Plaza Level, Sacramento, CA 95814.
City of Long Beach, CA
Long Beach, CA, United States
DESCRIPTION Acceptingonline applications only. Apply online 24 hours a day, beginning February 1, 2019. Filling will remain open until vacancies are filled. Filling may close without further notice. As of February 2019, current vacancies are in the following departments: Airport; Disaster Preparedness & Emergency Communications; Financial Management; Fire; Harbor; Health & Human Services; Human Resources; Library; Parks, Recreation & Marine; Police; Public Works; and Water. (This list is subject to updates as filing of applications is continuous.) This classification is utilized city-wide and vacancies may occur in the future. SPECIAL NOTE: Current city employees within the classification or held prior status within the classification, with a desire to transfer to another department, bureau or division, submit your transfer application to be placed on the Transfer List . EXAMPLES OF DUTIES EXAMPLES OF DUTIES: Under general direction, assists departmental management with a wide variety of administrative responsibilities, and performs increasingly complex and responsible duties of the classification; independently develops and implements analytical studies and develops, compiles, and interprets statistical data; develops conclusions and makes recommendations; interprets complex written information; prepares detailed and comprehensive written reports; assists departmental management in the preparation and control of the annual budget, and the selection, training, and evaluation of employees; develops and implements procedures for improving organizational effectiveness; develops measures for evaluating departmental accomplishments; develops proposals and forecasts; makes oral presentations; utilizes mainframe and personal computer applications; may assist in the marketing of services; may assist in the development and administration of leases, permits, contracts and/or grants; may supervise subordinate personnel; may serve on interdepartmental committees; within the Budget Management Bureau of the Financial Management Department or the Department of Human Resources, may assist in the development of management strategies on labor relations and/or collective bargaining including the collection and analysis of budget and revenue forecasting data necessary for labor negotiations; may assist with conducting administrative investigations; may interpret and apply federal and state regulations, memoranda of understanding and city policies and procedures; and performs other related duties as required. REQUIREMENTS TO FILE REQUIREMENTS TO FILE: Applicants must meet Requirements A OR B: A. A Bachelor's degree from an accredited U.S college or university (proof required)* AND two (2) years of full-time paid professional experience as an Assistant Administrative Analyst or equivalent position offering specific and substantial preparation for the duties of the position. A Master's Degree in Business or Public Administration, or a closely related field, from an accredited U.S. college or university may be substituted for up to one year of the required professional experience (proof required)* . OR B. Current City of Long Beach employees may substitute a combination of education (proof required)* , paid, full-time equivalent technical or paraprofessional experience offering specific and substantial preparation for the duties of the position for the required education on a year-for-year basis totaling six (6) years. At least two (2) out of the six (6) years must have been in a full-time paid professional experience as an Assistant Administrative Analyst or equivalent position offering specific and substantial preparation for the duties of the position. *Proof of required documents, such as degree or transcripts, must be uploaded to the online application at the time of filing. Any proofs submitted must contain either the applicant's name or other identifying characteristic on the form. Degrees must indicate the field of study and transcripts must indicate field of study and degree conferred date. Candidates who possess degrees from colleges or universities from outside the United States must attach proof of educational equivalence at the time of filing; for more information click HERE . Additional Requirements to File: Candidates must have ability to effectively: Communicate both verbally and in writing; Operate personal computers including the use of the Internet, spreadsheet, database and word processing software; Comprehend and interpret complex written information; Research, organize, and analyze data from a variety of sources; Develop conclusions and make recommendations based upon evaluation of facts; Exercise initiative to complete assigned tasks; Perform mathematical computations; and Plan and organize work. Some positions may require overtime, weekend and/or holiday hours. Positions in the Police Department require the ability to pass a thorough background investigation. A valid driver's license and current DMV driving record must be submitted to the hiring department at the time of the selection. SELECTION PROCEDURE SELECTION PROCEDURE: EXAMINATION WEIGHTS: Application Packet........................................ ........... ........... ......................Qualifying On-line Multiple Choice Exam................................. ................................... Qualifying Writing Skills Exercise............................... ..................................................Qualifying A minimum rating of 70 must be attained in each part of the examination. This is a continuous examination and the resulting eligible list will remain in effect for at least six months. Eligible lists may be established periodically. Applicants receiving Veteran's Credit will be placed on the eligible list first and then in the order in which applications were filed. PLEASE NOTE : If candidates fail to meet the requirements, submit valid proofs or receive a passing exam score, candidates may reapply after 4 months (120 days) from their previous application and retake the exam only once during this 4-month period. DESIRABLE QUALIFICATIONS: Experience in: labor relations; budget/revenue analysis and forecasting; human resources; public financing and investment; grant management; recruitment; capital works projects/programs; labor compliance; and risk management. Bilingual/Biliterate skills (Spanish, Khmer, or Tagalog) for some positions interacting with the public. If you have not received notification of the status of your application within four weeks of filing your application, please contact the Civil Service Department at (562) 570-6202. In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for some positions interacting with the public. This information is available in an alternativeformat by request at (562) 570-6202.If special accommodation is desired, please contact the Civil ServiceDepartment two (2) business days prior to the test at (562) 570-6202.For hearing impaired, call (562) 570-6638. An Equal Opportunity Employer. J.O.B. EA8AN-19 CS/CP:AA 02/06/19Closing Date/Time:
Feb 02, 2019
Full Time
DESCRIPTION Acceptingonline applications only. Apply online 24 hours a day, beginning February 1, 2019. Filling will remain open until vacancies are filled. Filling may close without further notice. As of February 2019, current vacancies are in the following departments: Airport; Disaster Preparedness & Emergency Communications; Financial Management; Fire; Harbor; Health & Human Services; Human Resources; Library; Parks, Recreation & Marine; Police; Public Works; and Water. (This list is subject to updates as filing of applications is continuous.) This classification is utilized city-wide and vacancies may occur in the future. SPECIAL NOTE: Current city employees within the classification or held prior status within the classification, with a desire to transfer to another department, bureau or division, submit your transfer application to be placed on the Transfer List . EXAMPLES OF DUTIES EXAMPLES OF DUTIES: Under general direction, assists departmental management with a wide variety of administrative responsibilities, and performs increasingly complex and responsible duties of the classification; independently develops and implements analytical studies and develops, compiles, and interprets statistical data; develops conclusions and makes recommendations; interprets complex written information; prepares detailed and comprehensive written reports; assists departmental management in the preparation and control of the annual budget, and the selection, training, and evaluation of employees; develops and implements procedures for improving organizational effectiveness; develops measures for evaluating departmental accomplishments; develops proposals and forecasts; makes oral presentations; utilizes mainframe and personal computer applications; may assist in the marketing of services; may assist in the development and administration of leases, permits, contracts and/or grants; may supervise subordinate personnel; may serve on interdepartmental committees; within the Budget Management Bureau of the Financial Management Department or the Department of Human Resources, may assist in the development of management strategies on labor relations and/or collective bargaining including the collection and analysis of budget and revenue forecasting data necessary for labor negotiations; may assist with conducting administrative investigations; may interpret and apply federal and state regulations, memoranda of understanding and city policies and procedures; and performs other related duties as required. REQUIREMENTS TO FILE REQUIREMENTS TO FILE: Applicants must meet Requirements A OR B: A. A Bachelor's degree from an accredited U.S college or university (proof required)* AND two (2) years of full-time paid professional experience as an Assistant Administrative Analyst or equivalent position offering specific and substantial preparation for the duties of the position. A Master's Degree in Business or Public Administration, or a closely related field, from an accredited U.S. college or university may be substituted for up to one year of the required professional experience (proof required)* . OR B. Current City of Long Beach employees may substitute a combination of education (proof required)* , paid, full-time equivalent technical or paraprofessional experience offering specific and substantial preparation for the duties of the position for the required education on a year-for-year basis totaling six (6) years. At least two (2) out of the six (6) years must have been in a full-time paid professional experience as an Assistant Administrative Analyst or equivalent position offering specific and substantial preparation for the duties of the position. *Proof of required documents, such as degree or transcripts, must be uploaded to the online application at the time of filing. Any proofs submitted must contain either the applicant's name or other identifying characteristic on the form. Degrees must indicate the field of study and transcripts must indicate field of study and degree conferred date. Candidates who possess degrees from colleges or universities from outside the United States must attach proof of educational equivalence at the time of filing; for more information click HERE . Additional Requirements to File: Candidates must have ability to effectively: Communicate both verbally and in writing; Operate personal computers including the use of the Internet, spreadsheet, database and word processing software; Comprehend and interpret complex written information; Research, organize, and analyze data from a variety of sources; Develop conclusions and make recommendations based upon evaluation of facts; Exercise initiative to complete assigned tasks; Perform mathematical computations; and Plan and organize work. Some positions may require overtime, weekend and/or holiday hours. Positions in the Police Department require the ability to pass a thorough background investigation. A valid driver's license and current DMV driving record must be submitted to the hiring department at the time of the selection. SELECTION PROCEDURE SELECTION PROCEDURE: EXAMINATION WEIGHTS: Application Packet........................................ ........... ........... ......................Qualifying On-line Multiple Choice Exam................................. ................................... Qualifying Writing Skills Exercise............................... ..................................................Qualifying A minimum rating of 70 must be attained in each part of the examination. This is a continuous examination and the resulting eligible list will remain in effect for at least six months. Eligible lists may be established periodically. Applicants receiving Veteran's Credit will be placed on the eligible list first and then in the order in which applications were filed. PLEASE NOTE : If candidates fail to meet the requirements, submit valid proofs or receive a passing exam score, candidates may reapply after 4 months (120 days) from their previous application and retake the exam only once during this 4-month period. DESIRABLE QUALIFICATIONS: Experience in: labor relations; budget/revenue analysis and forecasting; human resources; public financing and investment; grant management; recruitment; capital works projects/programs; labor compliance; and risk management. Bilingual/Biliterate skills (Spanish, Khmer, or Tagalog) for some positions interacting with the public. If you have not received notification of the status of your application within four weeks of filing your application, please contact the Civil Service Department at (562) 570-6202. In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for some positions interacting with the public. This information is available in an alternativeformat by request at (562) 570-6202.If special accommodation is desired, please contact the Civil ServiceDepartment two (2) business days prior to the test at (562) 570-6202.For hearing impaired, call (562) 570-6638. An Equal Opportunity Employer. J.O.B. EA8AN-19 CS/CP:AA 02/06/19Closing Date/Time:
Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits and employment stability. BART is looking for people who like to be challenged, work in a fast paced environment, and have a passion for connecting over 400,000 daily riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Department Office of Civil Rights Pay and Benefits BART offers comprehensive compensation and benefits programs. Benefits include CalPERS pension; excellent medical (effective January 1, 2019 current employee cost $147.14 monthly for most plans), vision, and dental coverage; supplemental insurances; paid holidays and vacation; as well as two investment programs, one of which is entirely funded by BART. BART does not participate in Social Security. Complimentary BART passes for employee and qualifying dependents. Pay Rate $99,708 /annually - $154,549 /annually (Non-Represented Pay Band 07) Posted Date December 24, 2018 Closing Date Open Until Filled Reports To Program Manager I Days Off Saturday and Sunday Who May Apply All current BART employees and qualified individuals who are not yet BART employees. Current Assignment The current vacancy will be assigned to the Office of Civil Rights Contract Compliance Unit. This position will be responsible for performing the most technical and complex administrative and reporting duties including: managing the B2GNow System, lead responsibility for ensuring that projects are in compliance with the District's Equity Programs (i.e., Disadvantaged Business Enterprise (DBE), DBE Small Business (SB Elements), Small Business (SB) and the Non-Discrimination Program for Subcontracting Programs, and monitoring projects to ensure compliance with the District's Equity Programs, California Code of Regulations, and all other applicable regulatory requirements. The position will be responsible for tracking awards and payments to DBEs, Minority and Women-owned Business Enterprises (M/WBEs) and Small Businesses, performing contract compliance, management of the B2GNow System and developing and maintaining tracking procedures for monitoring DBE, SB goals and objectives and M/WBE Availability Percentages. Essential Job Functions Performs the most technical and complex tasks of the Office of Civil Rights Contract Compliance Unit including special projects which have a major impact on departmental efficiency, economy, operations and activities; defines project scope, goals and objectives; conducts research; develops and presents recommendations; coordinates project implementation. Implements and monitors the District's Equity Programs. Independently compiles and prepares correspondence, quantitative and qualitative reports and documents; reviews finished materials for completeness, accuracy and compliance with District policies and procedures. Prepares DBE, Small Business Entity (SBE), Micro-Small Business Entity (MSBE), SB and Non-Discrimination Program for Subcontracting award and payment reports and other reports required for the Board of Directors, committees, other management staff and external agencies such as the FTA and FHWA. Develops, oversees and maintains utilization tracking procedures for monitoring DBE, SBE and SB goals and objectives and Non-Discrimination Program for Subcontracting Availability Percentages. Minimum Qualifications Education: A Bachelor's degree in public administration, business administration, accounting, economics or a closely related field from an accredited college or university. Experience: Four (4) years of (full-time equivalent) verifiable administrative, analytical and/or budgetary experience which must have included at least one (1) year of administrative and/or lead supervisory experience. Substitution: Additional professional administrative, analytical and/or budgetary experience, as outlined above, may be substituted for the education on a year-for-year basis. Knowledge of: Operational characteristics, services and activities of assigned program area including administrative, financial or operations functions. Principles of supervision, training and performance evaluation. Principles and practices of program development and implementation. Principles and practices of budget preparation and administration. Methods of administrative, organizational, economic and procedural analysis. Organization objectives, procedures, policies and regulations. Methods and techniques of statistical and financial analysis. Principles and practices of procurement and purchasing. Principles and practices of accounting. Methods and techniques used to conduct a variety of analytical studies. Principles, practices, methods and techniques of report preparation. Principles and procedures of record keeping. Office equipment including computers and supporting word processing and spreadsheet applications. Related Federal, state and local laws, codes and regulations. Skill in: Supervising, organizing and reviewing the work of lower level staff. Selecting, supervising, training and evaluating subordinate co-workers. Recommending and implementing goals and objectives for providing effective services. Reviewing and analyzing complex technical documents and proposals. Planning and supervising research projects for assigned District department or division functions and operations. Applying practices, theories, techniques and management methodology to assigned area. Coordinating and administering budget process for assigned department or division. Researching, analyzing, and evaluating programs, policies, and procedures. Communicating clearly and concisely, both orally and in writing. Interpreting and explaining District policies and procedures. Preparing clear and concise reports. Establishing and maintaining effective working relationships with those contacted in the course of work. Selection Process Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills/performance demonstration, a written examination, and a panel and/or individual interview. The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U.S.; pass a pre-employment medical examination which may include a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations). Application Process External applicants may only apply online, at www.bart.gov/jobs. Applicants needing assistance with the online application process may receive additional information by email at employment@bart.gov . All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. On line applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the application form itself. Applications must be complete by the closing date and time listed on the job announcement. Equal Employment Opportunity The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs. Other Information Please note that any job announcement may be canceled at any time. Please be prepared to present documentation in support of any required licenses, degrees, or certifications upon request. Note When you have successfully applied for this position you will receive an auto reply e-mail acknowledging that your application was received for this position. Please retain a copy of the e-mail for your records. If you receive an auto reply that does not specifically reference this position, please email Employment Help at employment@bart.gov for assistance. To verify submission of your application, click on the 'My Career Tools' link at the top of the 'Careers Home Page' after submitting your application to view the list of applications you have submitted (including application date and status). If you have further questions, please email the Employment Help at employment@bart.gov , between the hours of 8:15am - 5:00pm, Monday- Friday.
Dec 22, 2018
Full Time
Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits and employment stability. BART is looking for people who like to be challenged, work in a fast paced environment, and have a passion for connecting over 400,000 daily riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Department Office of Civil Rights Pay and Benefits BART offers comprehensive compensation and benefits programs. Benefits include CalPERS pension; excellent medical (effective January 1, 2019 current employee cost $147.14 monthly for most plans), vision, and dental coverage; supplemental insurances; paid holidays and vacation; as well as two investment programs, one of which is entirely funded by BART. BART does not participate in Social Security. Complimentary BART passes for employee and qualifying dependents. Pay Rate $99,708 /annually - $154,549 /annually (Non-Represented Pay Band 07) Posted Date December 24, 2018 Closing Date Open Until Filled Reports To Program Manager I Days Off Saturday and Sunday Who May Apply All current BART employees and qualified individuals who are not yet BART employees. Current Assignment The current vacancy will be assigned to the Office of Civil Rights Contract Compliance Unit. This position will be responsible for performing the most technical and complex administrative and reporting duties including: managing the B2GNow System, lead responsibility for ensuring that projects are in compliance with the District's Equity Programs (i.e., Disadvantaged Business Enterprise (DBE), DBE Small Business (SB Elements), Small Business (SB) and the Non-Discrimination Program for Subcontracting Programs, and monitoring projects to ensure compliance with the District's Equity Programs, California Code of Regulations, and all other applicable regulatory requirements. The position will be responsible for tracking awards and payments to DBEs, Minority and Women-owned Business Enterprises (M/WBEs) and Small Businesses, performing contract compliance, management of the B2GNow System and developing and maintaining tracking procedures for monitoring DBE, SB goals and objectives and M/WBE Availability Percentages. Essential Job Functions Performs the most technical and complex tasks of the Office of Civil Rights Contract Compliance Unit including special projects which have a major impact on departmental efficiency, economy, operations and activities; defines project scope, goals and objectives; conducts research; develops and presents recommendations; coordinates project implementation. Implements and monitors the District's Equity Programs. Independently compiles and prepares correspondence, quantitative and qualitative reports and documents; reviews finished materials for completeness, accuracy and compliance with District policies and procedures. Prepares DBE, Small Business Entity (SBE), Micro-Small Business Entity (MSBE), SB and Non-Discrimination Program for Subcontracting award and payment reports and other reports required for the Board of Directors, committees, other management staff and external agencies such as the FTA and FHWA. Develops, oversees and maintains utilization tracking procedures for monitoring DBE, SBE and SB goals and objectives and Non-Discrimination Program for Subcontracting Availability Percentages. Minimum Qualifications Education: A Bachelor's degree in public administration, business administration, accounting, economics or a closely related field from an accredited college or university. Experience: Four (4) years of (full-time equivalent) verifiable administrative, analytical and/or budgetary experience which must have included at least one (1) year of administrative and/or lead supervisory experience. Substitution: Additional professional administrative, analytical and/or budgetary experience, as outlined above, may be substituted for the education on a year-for-year basis. Knowledge of: Operational characteristics, services and activities of assigned program area including administrative, financial or operations functions. Principles of supervision, training and performance evaluation. Principles and practices of program development and implementation. Principles and practices of budget preparation and administration. Methods of administrative, organizational, economic and procedural analysis. Organization objectives, procedures, policies and regulations. Methods and techniques of statistical and financial analysis. Principles and practices of procurement and purchasing. Principles and practices of accounting. Methods and techniques used to conduct a variety of analytical studies. Principles, practices, methods and techniques of report preparation. Principles and procedures of record keeping. Office equipment including computers and supporting word processing and spreadsheet applications. Related Federal, state and local laws, codes and regulations. Skill in: Supervising, organizing and reviewing the work of lower level staff. Selecting, supervising, training and evaluating subordinate co-workers. Recommending and implementing goals and objectives for providing effective services. Reviewing and analyzing complex technical documents and proposals. Planning and supervising research projects for assigned District department or division functions and operations. Applying practices, theories, techniques and management methodology to assigned area. Coordinating and administering budget process for assigned department or division. Researching, analyzing, and evaluating programs, policies, and procedures. Communicating clearly and concisely, both orally and in writing. Interpreting and explaining District policies and procedures. Preparing clear and concise reports. Establishing and maintaining effective working relationships with those contacted in the course of work. Selection Process Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills/performance demonstration, a written examination, and a panel and/or individual interview. The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U.S.; pass a pre-employment medical examination which may include a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations). Application Process External applicants may only apply online, at www.bart.gov/jobs. Applicants needing assistance with the online application process may receive additional information by email at employment@bart.gov . All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. On line applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the application form itself. Applications must be complete by the closing date and time listed on the job announcement. Equal Employment Opportunity The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs. Other Information Please note that any job announcement may be canceled at any time. Please be prepared to present documentation in support of any required licenses, degrees, or certifications upon request. Note When you have successfully applied for this position you will receive an auto reply e-mail acknowledging that your application was received for this position. Please retain a copy of the e-mail for your records. If you receive an auto reply that does not specifically reference this position, please email Employment Help at employment@bart.gov for assistance. To verify submission of your application, click on the 'My Career Tools' link at the top of the 'Careers Home Page' after submitting your application to view the list of applications you have submitted (including application date and status). If you have further questions, please email the Employment Help at employment@bart.gov , between the hours of 8:15am - 5:00pm, Monday- Friday.
Position Information The Department of Health Services seeks a qualified leader to oversee their Accounting, Budget, and Fiscal Operations Starting salary up to $125,227/year, a cash allowance of approximately $600/month, and a competitive total compensation package* Reportingto the Assistant Director, the Chief Financial Officer (CFO)leads all accounting, budget, and fiscal operations for the Department of Health Services (DHS).The DHS Fiscal Year 18-19 budget is approximately $232 million dollars and consists of over 570 full-time equivalent positions. Revenue sources include federal, state, and county funds, grants, and charges for services.This position is critical to the financial integrity of one of the largest departments of the County, accounting for approximately 14% of the County's annual operating budget. As an integral part of the DHS executive management team, the CFO leads the Fiscal Unit and advises executives on all budgetary and fiscal matters; develops and implements plans and procedures to enhance all revenue sources, including federal, state, county, fee, and grant funding sources; and maintains a system of internal fiscal controls, policies, and procedures. The CFO analyzes pending and adopted legislation affecting DHS fiscal operations, and researches, analyzes and develops County positions on proposed legislation and administrative regulations. Additionally, the CFO: Prepares departmental budgets, financial statements, analysis, reports, fiscal policies, and forecasts Coordinates the completion of all state, federal, and county audits and fiscal reviews Leads and manages professional, technical, and clerical employees Oversees fiscal year-end close Attends state meetings and trainings regarding DHS fiscal operations Represents DHS before other departments, outside agencies, official bodies, and the general public Negotiates and resolves sensitive and controversial fiscal issues The ideal candidate will have a track record of excellence in fiscal oversight and forecasting, government finance, and management of complex budgets with multiple funding sources, and will possess: A proactive, strategic, and team-oriented leadership style Experience supervising professional, administrative, and technical staff within a large and complex organization Superb customer service, relationship building, communication, and presentation skills Advanced spreadsheet and report preparation skills based on complex analysis Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to excellent benefits* including: An annual Staff Development/Wellness Benefit allowance up to $1,500 and ongoing education/training opportunities Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year County paid premium contribution to several health plan options County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits May be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment Retirement fully integrated with Social Security Eligibility for a salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range When you join the County of Sonoma, you'll have the freedom to explore the beauty of our county; with its picturesque coastline, majestic redwoods, historic towns, fine dining, award winning wineries, and a wide variety of entertainment and cultural activities. Please visit www.sonomacountyconnections.org and www.santarosachamber.com for additional information about the community. *Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice.Additional information can foundin the County of Sonoma Salary Resolution . The Civil Service title for this position is Department Administrative Services Director. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Minimum Qualifications Education: Academic coursework which would provide the opportunity to acquire the knowledge and abilities listed. Normally, coursework in public administration, business administration, management, accounting, statistics, human resources or closely related courses would provide such an opportunity. Possession of a Bachelor's Degree in business or public administration, management, accounting is highly desirable. Possession of a Masters Degree in the above mentioned fields is helpful. Experience: Normally, four years of progressively responsible experience in a professional, administrative, fiscal or human resources staff position, including at least one year of experience supervising professional, administrative or technical staff would provide such an opportunity. License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position. Knowledge, Skills, and Abilities Thorough knowledge of: principles and practices relating to modern budget, contract, program and systems management; the operations and functions of county government, including principles and practices of administration; the laws, regulations, sources of funds, funding formula and reimbursement claims mechanisms governing State and Federal programs; the principles and methods of supervision and management, including work planning, analysis, and organization; selection and evaluation of employees, and their training and development; research methodology, report writing and basic statistics, and their application; management practices and techniques utilized to develop, control and evaluate services; financial planning as relevant to financing capital projects, major fixed assets and public sector services. Considerable knowledge of: contract preparation, negotiations and administration; the search techniques utilized in securing information about regulations and legislation; the capabilities and standard application of office automation to staff and administrative functions. Working knowledge of: group dynamics as it relates to public organizations; written and oral communications, including language mechanics, syntax and English composition. Ability to: develop alternative solutions to administrative and management problems and situations, including budgets, human resources issues, program systems and procedures; prepare and supervise the preparation of budgets, grant applications, service contracts and complex narrative or statistical reports; determine opportunities for improvement in fiscal and service delivery methods; plan and organize research and statistical work relating to the various aspects of administration, budget and general management issues; understand, interpret and apply rules, regulations, ordinances, and federal, state and local legislation; effectively communicate orally and in writing, and present conclusions before a variety of boards, commissions, groups, other agencies and businesses and the public; effectively plan, organize, supervise, and evaluate the work of professional, technical and office support staff directly or through subordinate supervisors; establish and maintain effective working relationships with county management personnel, employees, and the public in carrying out sound management policies; perform data collection, interpretation and evaluation pertaining to administrative, fiscal and management matters; persuade, rationalize, and project consequences of decisions and/or recommendations; develop and supervise complex record keeping and reporting systems. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application and should be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting-a-Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questions will be used in assessing minimum qualifications. Please provide specific and detailed responses of a reasonable length to allow for thorough assessment of your qualifications. Responses which state "See Resume" or "See Application" may be considered insufficient. The selection procedure will consist of the following examination: An Application & Supplemental Questionnaire Appraisal Examination (Weight 100%) . Each application and supplemental questionnaire will be thoroughly evaluated for satisfaction of minimum qualifications and relevance of educational coursework, training, experience, knowledge, and abilities that relate to this position. Candidates possessing the most appropriate job-related qualifications will be placed on an employment list and referred to the department for selection interviews. ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer are contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position. HOW TO APPLY Applications are accepted on-line at: www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Continuous recruitments may close without notice at any time that a sufficient number of qualified applications have been received. Applications received after the recruitment closes will not be accepted. The County of Sonoma prioritizes and is committed to continuously providing a workplace where equal employment opportunity is afforded to all people.Please view the County's Equal Employment Opportunity Policy for further information. HR Analyst: TF HR Technician: RR
Feb 05, 2019
Full Time
Position Information The Department of Health Services seeks a qualified leader to oversee their Accounting, Budget, and Fiscal Operations Starting salary up to $125,227/year, a cash allowance of approximately $600/month, and a competitive total compensation package* Reportingto the Assistant Director, the Chief Financial Officer (CFO)leads all accounting, budget, and fiscal operations for the Department of Health Services (DHS).The DHS Fiscal Year 18-19 budget is approximately $232 million dollars and consists of over 570 full-time equivalent positions. Revenue sources include federal, state, and county funds, grants, and charges for services.This position is critical to the financial integrity of one of the largest departments of the County, accounting for approximately 14% of the County's annual operating budget. As an integral part of the DHS executive management team, the CFO leads the Fiscal Unit and advises executives on all budgetary and fiscal matters; develops and implements plans and procedures to enhance all revenue sources, including federal, state, county, fee, and grant funding sources; and maintains a system of internal fiscal controls, policies, and procedures. The CFO analyzes pending and adopted legislation affecting DHS fiscal operations, and researches, analyzes and develops County positions on proposed legislation and administrative regulations. Additionally, the CFO: Prepares departmental budgets, financial statements, analysis, reports, fiscal policies, and forecasts Coordinates the completion of all state, federal, and county audits and fiscal reviews Leads and manages professional, technical, and clerical employees Oversees fiscal year-end close Attends state meetings and trainings regarding DHS fiscal operations Represents DHS before other departments, outside agencies, official bodies, and the general public Negotiates and resolves sensitive and controversial fiscal issues The ideal candidate will have a track record of excellence in fiscal oversight and forecasting, government finance, and management of complex budgets with multiple funding sources, and will possess: A proactive, strategic, and team-oriented leadership style Experience supervising professional, administrative, and technical staff within a large and complex organization Superb customer service, relationship building, communication, and presentation skills Advanced spreadsheet and report preparation skills based on complex analysis Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to excellent benefits* including: An annual Staff Development/Wellness Benefit allowance up to $1,500 and ongoing education/training opportunities Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year County paid premium contribution to several health plan options County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits May be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment Retirement fully integrated with Social Security Eligibility for a salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range When you join the County of Sonoma, you'll have the freedom to explore the beauty of our county; with its picturesque coastline, majestic redwoods, historic towns, fine dining, award winning wineries, and a wide variety of entertainment and cultural activities. Please visit www.sonomacountyconnections.org and www.santarosachamber.com for additional information about the community. *Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice.Additional information can foundin the County of Sonoma Salary Resolution . The Civil Service title for this position is Department Administrative Services Director. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Minimum Qualifications Education: Academic coursework which would provide the opportunity to acquire the knowledge and abilities listed. Normally, coursework in public administration, business administration, management, accounting, statistics, human resources or closely related courses would provide such an opportunity. Possession of a Bachelor's Degree in business or public administration, management, accounting is highly desirable. Possession of a Masters Degree in the above mentioned fields is helpful. Experience: Normally, four years of progressively responsible experience in a professional, administrative, fiscal or human resources staff position, including at least one year of experience supervising professional, administrative or technical staff would provide such an opportunity. License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position. Knowledge, Skills, and Abilities Thorough knowledge of: principles and practices relating to modern budget, contract, program and systems management; the operations and functions of county government, including principles and practices of administration; the laws, regulations, sources of funds, funding formula and reimbursement claims mechanisms governing State and Federal programs; the principles and methods of supervision and management, including work planning, analysis, and organization; selection and evaluation of employees, and their training and development; research methodology, report writing and basic statistics, and their application; management practices and techniques utilized to develop, control and evaluate services; financial planning as relevant to financing capital projects, major fixed assets and public sector services. Considerable knowledge of: contract preparation, negotiations and administration; the search techniques utilized in securing information about regulations and legislation; the capabilities and standard application of office automation to staff and administrative functions. Working knowledge of: group dynamics as it relates to public organizations; written and oral communications, including language mechanics, syntax and English composition. Ability to: develop alternative solutions to administrative and management problems and situations, including budgets, human resources issues, program systems and procedures; prepare and supervise the preparation of budgets, grant applications, service contracts and complex narrative or statistical reports; determine opportunities for improvement in fiscal and service delivery methods; plan and organize research and statistical work relating to the various aspects of administration, budget and general management issues; understand, interpret and apply rules, regulations, ordinances, and federal, state and local legislation; effectively communicate orally and in writing, and present conclusions before a variety of boards, commissions, groups, other agencies and businesses and the public; effectively plan, organize, supervise, and evaluate the work of professional, technical and office support staff directly or through subordinate supervisors; establish and maintain effective working relationships with county management personnel, employees, and the public in carrying out sound management policies; perform data collection, interpretation and evaluation pertaining to administrative, fiscal and management matters; persuade, rationalize, and project consequences of decisions and/or recommendations; develop and supervise complex record keeping and reporting systems. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application and should be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting-a-Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questions will be used in assessing minimum qualifications. Please provide specific and detailed responses of a reasonable length to allow for thorough assessment of your qualifications. Responses which state "See Resume" or "See Application" may be considered insufficient. The selection procedure will consist of the following examination: An Application & Supplemental Questionnaire Appraisal Examination (Weight 100%) . Each application and supplemental questionnaire will be thoroughly evaluated for satisfaction of minimum qualifications and relevance of educational coursework, training, experience, knowledge, and abilities that relate to this position. Candidates possessing the most appropriate job-related qualifications will be placed on an employment list and referred to the department for selection interviews. ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer are contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position. HOW TO APPLY Applications are accepted on-line at: www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Continuous recruitments may close without notice at any time that a sufficient number of qualified applications have been received. Applications received after the recruitment closes will not be accepted. The County of Sonoma prioritizes and is committed to continuously providing a workplace where equal employment opportunity is afforded to all people.Please view the County's Equal Employment Opportunity Policy for further information. HR Analyst: TF HR Technician: RR
San Francisco International Airport
San Francisco, California, United States
Introduction Applicants are encouraged to apply as soon as possible as this announcement will remain open until the position is filled. The earliest it may close is 5:00 p.m. on Friday, January 18, 2019. The Department SFO is a world-class, award-winning airport that served more than 57 million guests in fiscal year 17/18. SFO offers non-stop flights to 50 international cities on 44 international carriers. The Bay Area's largest airport also connects non-stop with 85 U.S. cities on 12 domestic airlines. In fiscal year 16/17, the Airport, an enterprise department of the City & County of San Francisco, accounted for $8.4 billion in business activity and supported nearly 43,000 direct jobs. SFO's mission is to provide an exceptional airport in service to our communities and is committed to redefining air travel. SFO is renovating Terminal 1: The Harvey B. Milk Terminal, the largest capital project in the Airport's $7.3 billion Ascent Program. For more information, visit www.flysfo.com . You can also watch this video about careers at SFO . Appointment Type Temporary Exempt (TEX), this position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer. Duration of this appointment not to exceed 18 months. Position Description Under supervision, the Junior Administrative Analyst assists with and performs professional level work and will support the procurement needs of the Facilities Division, which is comprised of more than 1,000 employees and has an annual budget of $200 million The essential functions of this position include, but are not limited to, the following: Assist and support the facility shops in preparing documentation and budgetary requests for procurement to include sole source, bid, department term contracts, open market contracts and citywide contracts with Office of Contract Administration (OCA). Work directly with the shop supervisors to provide routine information necessary for procurement transactions under $10,000. Assist with research and analysis required by OCA. Track encumbrances and spending against available budget to ensure that spending remains within budgetary limits. Analyze, process, input and monitor a large volume of procurement transactions entered into People Soft on a daily basis. Review open PO balances and work with SFO Accounting and Facilities staff to support year-end purchase order closing activities. Review requests against Term contracts to ensure that items being purchased are included in the contracts. Work with facilities staff to analyze bid information to ensure compliance with OCA regulatory requirements. Work with scheduling staff to analyze all procurement orders to ensure that ordering of stock items is kept to an appropriate minimum level. Ensure that procurement requisitions are in accordance with OCA rules and regulatory requirements (i.e., No splitting of Prop Q transactions, re-occurring Prop Q orders, or using Prop Q's to purchase items included in Term Contracts). Ensure data integrity between People Soft and CMMS (Computerized Maintenance Management System) and process corrective entries as necessary to ensure that information in both systems is accurate and up-to-date. Contact Suppliers to resolve issues with erroneous or expired quotes, tax amounts, and incomplete or unclear commodity descriptions. Contact Suppliers to expedite shipment of priority orders to reduce vendor lead times and ensure that materials are available to support the timely completion of repair and maintenance work. Track orders to ensure receipt of goods and reconciliation with the Computerized Maintenance Management System (CMMS). Minimum Qualifications 1. Possession of a baccalaureate degree from an accredited college or university; AND one (1) year of professional experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration; OR 2. Possession of a baccalaureate degree from an accredited college or university in accounting, finance, public or business administration, economics, urban studies, public policy or a related field Substitution May substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2,000 hours) of additional qualifying experience will be considered equivalent to 30 semester/45 quarter units. Desirable Qualifications: The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring. Familiarity with City of San Francisco purchasing and or accounting processes. At least one year of experience using the People Soft Financial system to conduct accounting and/or purchasing processes. Experience using a computerized maintenance management system (CMMS) to include but not limited to: Maximo, Mainsaver or Infor software systems. Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted. One year full-time employment is equivalent to 2,000 hours (2,000 hours of qualifying work experience is based on a 40 hour work week). Any overtime hours that you work above 40 hours per week are not included in the calculation to determine full-time employment. How To Apply Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process. Select the desired job announcement Select "Apply" and read and acknowledge the information Select either "I am a New User" if you have not previously registered, or "I have Registered Previously" Follow instructions on the screen Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Department of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco, CA 94103, or the Airport Commission Human Resources office at 710 N. McDonnell Road, 3rd floor, San Francisco, CA 94128. Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com). Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received. All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores. If you have any questions regarding this recruitment or application process, please contact the exam analyst, Carolina Robert, by telephone at 650-821-2048, or by email at carolina.robert@flysfo.com . Resumes may be attached to the application; however, resumes will not be accepted in lieu of a completed City and County of San Francisco application. Verification Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found here . Verification of qualifying experience, when requested, must be documented on the employer's business letterhead and must include the name of the applicant, job title(s), dates of employment, description of job duties performed, and signature of the employer or the employer's authorized representative. Experience claimed in self-employment will only be accepted if supported by documents verifying income, earnings, business license and experience comparable to minimum qualifications above. Copies of income tax papers or other documents listing occupation and total earnings must be submitted. Employees of the City and County of San Francisco may submit performance evaluations showing duties performed to verify qualifying City experience. City employees will receive credit for the duties of the class to which appointed. Credit for experience obtained outside of the employee's class will be allowed only if recorded in accordance with the provisions of Civil Service Commission Rules. Verification may be waived if impossible to obtain. The applicant must submit a signed statement explaining why verification cannot be obtained. Waiver requests will be considered on a case-by-case basis. Failure to provide the required verification, or request for waiver when requested may result in rejection of application. Note : Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco. Make sure your application and any attachments to the application submitted at the time of filing are complete and accurate and include details on all experience, education, training and other information that qualifies you for this recruitment. Failure to submit a complete and accurate application at the time of filing may result in your ineligibility for this recruitment or inability to receive full credit for scoring purposes. Any new information concerning work experience, education, training and other information that is submitted after the filing deadline may not be used for scoring or considered to determine whether you meet the minimum qualifications. Selection Procedures The selection process will include evaluation of applications in relation to minimum requirements. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview. Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluate the qualifications of candidates. If this becomes necessary, only those applicants whose qualifications most closely meet the needs of the Department will be invited to participate in the oral/performance interview. Transportation Security Administration (TSA) Security Clearance Candidates for employment with the San Francisco Airport Commission are required to undergo a criminal history record check, including FBI fingerprints, and Security Threat Assessment in order to determine eligibility for security clearance and may be required to undergo drug/alcohol screening. Per Civil Service Commission Rule Section 110.9.1, every applicant for an examination must possess and maintain the qualifications required by law and by the examination announcement for the examination. Failure to obtain and maintain security clearance may be basis for termination from employment with the Airport Commission. Customs Clearance This position requires that the incumbent be qualified for unescorted access to the San Francisco International Airport U.S. Customs Security Area. An application for a U.S. Custom Access Seal may be submitted to Customs ONLY after employment has commenced. Employment in this position requires that the incumbent submit an application for, successfully acquire and maintain a Customs Access Seal. Per Civil Service Commission Rule 110.9.1, every applicant must possess and maintain the qualifications required by law and by the examination announcement for this examination. Failure to acquire or maintain customs access, a requirement for this position, may be basis for termination from employment with the Airport Commission. Customs Access Seal requirements and procedures are located in the Code of Federal Regulations, Title 19, Part 122, Sections 181 or 189. Medical Examination Prior to appointment, candidates must successfully pass a medical examination to determine his/her ability to perform the essential functions of the job and/or the ability to meet the physical minimum requirements. Conviction History As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as: Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code. Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164. Having a conviction history does not automatically preclude you from a job with the City. If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment. Disaster Service Workers All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. Conclusion Reasonable Accommodation Request Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable accommodation here . Terms of Announcement Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf . Copies of Application Documents Applicants are advised to keep copies of all documents submitted. Submitted documents become a permanent part of the exam record and will not be returned. The hiring department may require applicants to submit the same documents and/or additional documents at a later date. Right to Work All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States. General Information Concerning City and County of San Francisco Employment Policies and Procedures Important employment information for the City and County of San Francisco can be obtained online here or hard copy at 1 South Van Ness Avenue, 4th Floor. Issued: 1/4/19 Micki Callahan Human Resources Director Department of Human Resources Recruitment ID #: 093037 AIR/CR/650-821-2048 Benefits All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency. For more information about benefits, please click here. Closing Date/Time: Continuous
Jan 05, 2019
Full Time
Introduction Applicants are encouraged to apply as soon as possible as this announcement will remain open until the position is filled. The earliest it may close is 5:00 p.m. on Friday, January 18, 2019. The Department SFO is a world-class, award-winning airport that served more than 57 million guests in fiscal year 17/18. SFO offers non-stop flights to 50 international cities on 44 international carriers. The Bay Area's largest airport also connects non-stop with 85 U.S. cities on 12 domestic airlines. In fiscal year 16/17, the Airport, an enterprise department of the City & County of San Francisco, accounted for $8.4 billion in business activity and supported nearly 43,000 direct jobs. SFO's mission is to provide an exceptional airport in service to our communities and is committed to redefining air travel. SFO is renovating Terminal 1: The Harvey B. Milk Terminal, the largest capital project in the Airport's $7.3 billion Ascent Program. For more information, visit www.flysfo.com . You can also watch this video about careers at SFO . Appointment Type Temporary Exempt (TEX), this position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer. Duration of this appointment not to exceed 18 months. Position Description Under supervision, the Junior Administrative Analyst assists with and performs professional level work and will support the procurement needs of the Facilities Division, which is comprised of more than 1,000 employees and has an annual budget of $200 million The essential functions of this position include, but are not limited to, the following: Assist and support the facility shops in preparing documentation and budgetary requests for procurement to include sole source, bid, department term contracts, open market contracts and citywide contracts with Office of Contract Administration (OCA). Work directly with the shop supervisors to provide routine information necessary for procurement transactions under $10,000. Assist with research and analysis required by OCA. Track encumbrances and spending against available budget to ensure that spending remains within budgetary limits. Analyze, process, input and monitor a large volume of procurement transactions entered into People Soft on a daily basis. Review open PO balances and work with SFO Accounting and Facilities staff to support year-end purchase order closing activities. Review requests against Term contracts to ensure that items being purchased are included in the contracts. Work with facilities staff to analyze bid information to ensure compliance with OCA regulatory requirements. Work with scheduling staff to analyze all procurement orders to ensure that ordering of stock items is kept to an appropriate minimum level. Ensure that procurement requisitions are in accordance with OCA rules and regulatory requirements (i.e., No splitting of Prop Q transactions, re-occurring Prop Q orders, or using Prop Q's to purchase items included in Term Contracts). Ensure data integrity between People Soft and CMMS (Computerized Maintenance Management System) and process corrective entries as necessary to ensure that information in both systems is accurate and up-to-date. Contact Suppliers to resolve issues with erroneous or expired quotes, tax amounts, and incomplete or unclear commodity descriptions. Contact Suppliers to expedite shipment of priority orders to reduce vendor lead times and ensure that materials are available to support the timely completion of repair and maintenance work. Track orders to ensure receipt of goods and reconciliation with the Computerized Maintenance Management System (CMMS). Minimum Qualifications 1. Possession of a baccalaureate degree from an accredited college or university; AND one (1) year of professional experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration; OR 2. Possession of a baccalaureate degree from an accredited college or university in accounting, finance, public or business administration, economics, urban studies, public policy or a related field Substitution May substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2,000 hours) of additional qualifying experience will be considered equivalent to 30 semester/45 quarter units. Desirable Qualifications: The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring. Familiarity with City of San Francisco purchasing and or accounting processes. At least one year of experience using the People Soft Financial system to conduct accounting and/or purchasing processes. Experience using a computerized maintenance management system (CMMS) to include but not limited to: Maximo, Mainsaver or Infor software systems. Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted. One year full-time employment is equivalent to 2,000 hours (2,000 hours of qualifying work experience is based on a 40 hour work week). Any overtime hours that you work above 40 hours per week are not included in the calculation to determine full-time employment. How To Apply Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process. Select the desired job announcement Select "Apply" and read and acknowledge the information Select either "I am a New User" if you have not previously registered, or "I have Registered Previously" Follow instructions on the screen Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Department of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco, CA 94103, or the Airport Commission Human Resources office at 710 N. McDonnell Road, 3rd floor, San Francisco, CA 94128. Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com). Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received. All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores. If you have any questions regarding this recruitment or application process, please contact the exam analyst, Carolina Robert, by telephone at 650-821-2048, or by email at carolina.robert@flysfo.com . Resumes may be attached to the application; however, resumes will not be accepted in lieu of a completed City and County of San Francisco application. Verification Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found here . Verification of qualifying experience, when requested, must be documented on the employer's business letterhead and must include the name of the applicant, job title(s), dates of employment, description of job duties performed, and signature of the employer or the employer's authorized representative. Experience claimed in self-employment will only be accepted if supported by documents verifying income, earnings, business license and experience comparable to minimum qualifications above. Copies of income tax papers or other documents listing occupation and total earnings must be submitted. Employees of the City and County of San Francisco may submit performance evaluations showing duties performed to verify qualifying City experience. City employees will receive credit for the duties of the class to which appointed. Credit for experience obtained outside of the employee's class will be allowed only if recorded in accordance with the provisions of Civil Service Commission Rules. Verification may be waived if impossible to obtain. The applicant must submit a signed statement explaining why verification cannot be obtained. Waiver requests will be considered on a case-by-case basis. Failure to provide the required verification, or request for waiver when requested may result in rejection of application. Note : Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco. Make sure your application and any attachments to the application submitted at the time of filing are complete and accurate and include details on all experience, education, training and other information that qualifies you for this recruitment. Failure to submit a complete and accurate application at the time of filing may result in your ineligibility for this recruitment or inability to receive full credit for scoring purposes. Any new information concerning work experience, education, training and other information that is submitted after the filing deadline may not be used for scoring or considered to determine whether you meet the minimum qualifications. Selection Procedures The selection process will include evaluation of applications in relation to minimum requirements. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview. Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluate the qualifications of candidates. If this becomes necessary, only those applicants whose qualifications most closely meet the needs of the Department will be invited to participate in the oral/performance interview. Transportation Security Administration (TSA) Security Clearance Candidates for employment with the San Francisco Airport Commission are required to undergo a criminal history record check, including FBI fingerprints, and Security Threat Assessment in order to determine eligibility for security clearance and may be required to undergo drug/alcohol screening. Per Civil Service Commission Rule Section 110.9.1, every applicant for an examination must possess and maintain the qualifications required by law and by the examination announcement for the examination. Failure to obtain and maintain security clearance may be basis for termination from employment with the Airport Commission. Customs Clearance This position requires that the incumbent be qualified for unescorted access to the San Francisco International Airport U.S. Customs Security Area. An application for a U.S. Custom Access Seal may be submitted to Customs ONLY after employment has commenced. Employment in this position requires that the incumbent submit an application for, successfully acquire and maintain a Customs Access Seal. Per Civil Service Commission Rule 110.9.1, every applicant must possess and maintain the qualifications required by law and by the examination announcement for this examination. Failure to acquire or maintain customs access, a requirement for this position, may be basis for termination from employment with the Airport Commission. Customs Access Seal requirements and procedures are located in the Code of Federal Regulations, Title 19, Part 122, Sections 181 or 189. Medical Examination Prior to appointment, candidates must successfully pass a medical examination to determine his/her ability to perform the essential functions of the job and/or the ability to meet the physical minimum requirements. Conviction History As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as: Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code. Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164. Having a conviction history does not automatically preclude you from a job with the City. If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment. Disaster Service Workers All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. Conclusion Reasonable Accommodation Request Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable accommodation here . Terms of Announcement Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf . Copies of Application Documents Applicants are advised to keep copies of all documents submitted. Submitted documents become a permanent part of the exam record and will not be returned. The hiring department may require applicants to submit the same documents and/or additional documents at a later date. Right to Work All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States. General Information Concerning City and County of San Francisco Employment Policies and Procedures Important employment information for the City and County of San Francisco can be obtained online here or hard copy at 1 South Van Ness Avenue, 4th Floor. Issued: 1/4/19 Micki Callahan Human Resources Director Department of Human Resources Recruitment ID #: 093037 AIR/CR/650-821-2048 Benefits All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency. For more information about benefits, please click here. Closing Date/Time: Continuous
Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits and employment stability. BART is looking for people who like to be challenged, work in a fast paced environment, and have a passion for connecting over 400,000 daily riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Department Accounting Pay and Benefits BART offers comprehensive compensation and benefits programs. Benefits include CalPERS pension; excellent medical (effective January 1, 2019 current employee cost $147.14 monthly for most plans), vision, and dental coverage; supplemental insurances; paid holidays and vacation; as well as two investment programs, one of which is entirely funded by BART. BART does not participate in Social Security. Complimentary BART passes for employee and qualifying dependents. Pay Rate $81,257.76 (Minimum, Step 1) to $106,219.32 (Maximum, Step 5) This is a SEIU Union Represented position under Pay Grade SEIU-11 External candidates: Starting salary will be based on (Minimum) Annual Salary Posted Date February 11, 2019 Closing Date Open Untill Filled Initial screening to begin February 27, 2019 Reports To Manager of Accounting Days Off Saturdays and Sundays. Overtime may be required. Who May Apply All current BART employees and qualified individuals who are not yet BART employees. Current Assignment The incumbent will independently perform full range of accounting duties in the General Accounting Department under the Office of the Assistant Controller, including reviewing, analyzing and classifying accounting documents and transactions. Under general supervision, the incumbent will perform professional work of a moderate to difficult nature; performs analysis, interact with budget coordinators and other department personnel inside and outside the District and perform general ledger functions as assigned by the Manager of Accounting. Successful applicants may be assigned to work on any or all of the following entities: BART, CCJPA (Capitol Corridor Joint Powers Authority), and RHBT (Retiree Health Benefit Trust). Responsibilities may include, but are not limited to, the following: Reviews capital project cost allocations and coordinates with other departments for any cost transfers and adjustments necessary Analyzes and records cash, investment transactions and related accounts; prepares schedules and reconciles balances with General Ledger Records, tracks and analyzes bond obligations Prepares and monitors billings of capital project costs for assigned funds. Ensures correct application of payment in the Accounts Receivable module Follows up and monitors collection of billings. Coordinates with financial analysts or project managers in collecting long-outstanding accounts Examines and tests reliability of general accounting records Performs other tasks as assigned Essential Job Functions Analyzes capital project cost reports on a continuing basis including coordination with other departments to ensure correctness of the reports Reconciles capital project cost reports to the general ledger and fixed asset records Assists in the preparation of schedules, reports, and records analysis required by internal and external auditors Establishes or revises accounting procedures to conform with federal or state laws and generally accepted accounting principles Creates, updates and maintains operating manuals of policies, functions and projects within the Controller's Office Examines and tests reliability of payroll records, accounts payable documents and general accounting records Assists in the monthly and year-end close of the District's books and records Reviews journal entries prepared by accountants for propriety, accuracy and completeness Responds to surveys, questionnaires and other statistical inquiries related to the District's financial reports Provides technical support to other departments, accountants, and clerical staff Minimum Qualifications Education: A Bachelor's degree in accounting from an accredited college or university. Please Note: Applicants with transcripts from outside the United States or its territories must have the transcripts evaluated by an academic acrediting service. Experience: Four (4) years of (full-time equivalent) verifiable professional accounting experience, preferably in a government or public agency setting. Substitution: An Associate in Arts degree in accounting plus seven (7) years of sub-professional accounting support work as full charge bookkeeper; or an Associate in Arts degree in accounting plus six (6) years of varied accounting work as a Junior Accountant; or 24 degree-related units in accounting plus six (6) years of professional accounting experience. A Bachelor's degree is preferred. Knowledge of: Principles, practices and terminology of general, commercial, fund and governmental accounting. Principles and practices of payroll processing and wage and benefit plan concepts. Principles and practices of business data processing, particularly as related to the processing and analysis of accounting information. Preparation, interpretation and analysis of computer and manual input/output documents. Budgeting principles and terminology. Standard office practices and procedures. Applicable laws and regulations including those regulating public fiscal operations. Skill in: Reviewing and interpreting complex financial reports, ledgers, records and legal documents. Verifying the accuracy of financial data. Ensuring proper authorization and documentation for disbursements. Analyzing, posting, balancing and reconciling financial data and accounts. Making accurate mathematical calculations. Preparing clear, concise and complete financial reports and statements. Establishing and maintaining effective working relationships with those contacted in the course of work. Explaining technical subjects to non-technical personnel and others. Making sound independent decisions within established guidelines. Selection Process This is a SEIU Local 1021 Bargaining unit position. However, All SEIU members must follow the "Bid Form Process", failure to comply will invalidate an employee's application. The selection process will include a screening for minimum qualifications as listed in this posting and may additionally involve a skills/performance test, written exam, and/or a panel interview. Outside applicants will not be considered until all employees who have applied have been considered first. Application Process This is a SEIU Local 1021 Bargaining unit position. However, all full-time SEIU District employees must follow the "Bid Form" process and deposit their bids in the bid box. Failure to comply may invalidate the employee's bid. As actual vacancies occur, District employees on the internal eligibility list will be considered before outside candidates. The Employment Office will screen Bid form applications and resumes against the minimum qualifications. Those candidates who meet the minimum qualifications will be referred to the hiring department for further consideration. The selection process may involve a skills/performance test, written exam, and/or a panel interview. External applicants may only apply on line, at www.bart.gov/jobs. Applicants needing assistance with the on line application process may receive additional information by calling (510) 464-6112. Outside applicants will not be considered until all SEIU Local 1021 employees who have applied have been considered first. All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. On line applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the application form itself. Equal Employment Opportunity The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs. Other Information Please note that any job announcement may be canceled at any time. Please be prepared to present documentation in support of any required licenses, degrees, or certifications upon request. Working Conditions: Environmental Conditions: Office environment; exposure to computer screens. Physical Conditions: Walking, standing or sitting for prolonged periods of time. Note When you have successfully applied for this position you will receive an auto reply e-mail acknowledging that your application was received for this position. Please retain a copy of the e-mail for your records. If you receive an auto reply that does not specifically reference this position, please email Employment Help at employment@bart.gov for assistance. To verify submission of your application, click on the 'My Career Tools' link at the top of the 'Careers Home Page' after submitting your application to view the list of applications you have submitted (including application date and status). If you have further questions, please email the Employment Help at employment@bart.gov , between the hours of 8:15am - 5:00pm, Monday- Friday.
Feb 11, 2019
Full Time
Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits and employment stability. BART is looking for people who like to be challenged, work in a fast paced environment, and have a passion for connecting over 400,000 daily riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Department Accounting Pay and Benefits BART offers comprehensive compensation and benefits programs. Benefits include CalPERS pension; excellent medical (effective January 1, 2019 current employee cost $147.14 monthly for most plans), vision, and dental coverage; supplemental insurances; paid holidays and vacation; as well as two investment programs, one of which is entirely funded by BART. BART does not participate in Social Security. Complimentary BART passes for employee and qualifying dependents. Pay Rate $81,257.76 (Minimum, Step 1) to $106,219.32 (Maximum, Step 5) This is a SEIU Union Represented position under Pay Grade SEIU-11 External candidates: Starting salary will be based on (Minimum) Annual Salary Posted Date February 11, 2019 Closing Date Open Untill Filled Initial screening to begin February 27, 2019 Reports To Manager of Accounting Days Off Saturdays and Sundays. Overtime may be required. Who May Apply All current BART employees and qualified individuals who are not yet BART employees. Current Assignment The incumbent will independently perform full range of accounting duties in the General Accounting Department under the Office of the Assistant Controller, including reviewing, analyzing and classifying accounting documents and transactions. Under general supervision, the incumbent will perform professional work of a moderate to difficult nature; performs analysis, interact with budget coordinators and other department personnel inside and outside the District and perform general ledger functions as assigned by the Manager of Accounting. Successful applicants may be assigned to work on any or all of the following entities: BART, CCJPA (Capitol Corridor Joint Powers Authority), and RHBT (Retiree Health Benefit Trust). Responsibilities may include, but are not limited to, the following: Reviews capital project cost allocations and coordinates with other departments for any cost transfers and adjustments necessary Analyzes and records cash, investment transactions and related accounts; prepares schedules and reconciles balances with General Ledger Records, tracks and analyzes bond obligations Prepares and monitors billings of capital project costs for assigned funds. Ensures correct application of payment in the Accounts Receivable module Follows up and monitors collection of billings. Coordinates with financial analysts or project managers in collecting long-outstanding accounts Examines and tests reliability of general accounting records Performs other tasks as assigned Essential Job Functions Analyzes capital project cost reports on a continuing basis including coordination with other departments to ensure correctness of the reports Reconciles capital project cost reports to the general ledger and fixed asset records Assists in the preparation of schedules, reports, and records analysis required by internal and external auditors Establishes or revises accounting procedures to conform with federal or state laws and generally accepted accounting principles Creates, updates and maintains operating manuals of policies, functions and projects within the Controller's Office Examines and tests reliability of payroll records, accounts payable documents and general accounting records Assists in the monthly and year-end close of the District's books and records Reviews journal entries prepared by accountants for propriety, accuracy and completeness Responds to surveys, questionnaires and other statistical inquiries related to the District's financial reports Provides technical support to other departments, accountants, and clerical staff Minimum Qualifications Education: A Bachelor's degree in accounting from an accredited college or university. Please Note: Applicants with transcripts from outside the United States or its territories must have the transcripts evaluated by an academic acrediting service. Experience: Four (4) years of (full-time equivalent) verifiable professional accounting experience, preferably in a government or public agency setting. Substitution: An Associate in Arts degree in accounting plus seven (7) years of sub-professional accounting support work as full charge bookkeeper; or an Associate in Arts degree in accounting plus six (6) years of varied accounting work as a Junior Accountant; or 24 degree-related units in accounting plus six (6) years of professional accounting experience. A Bachelor's degree is preferred. Knowledge of: Principles, practices and terminology of general, commercial, fund and governmental accounting. Principles and practices of payroll processing and wage and benefit plan concepts. Principles and practices of business data processing, particularly as related to the processing and analysis of accounting information. Preparation, interpretation and analysis of computer and manual input/output documents. Budgeting principles and terminology. Standard office practices and procedures. Applicable laws and regulations including those regulating public fiscal operations. Skill in: Reviewing and interpreting complex financial reports, ledgers, records and legal documents. Verifying the accuracy of financial data. Ensuring proper authorization and documentation for disbursements. Analyzing, posting, balancing and reconciling financial data and accounts. Making accurate mathematical calculations. Preparing clear, concise and complete financial reports and statements. Establishing and maintaining effective working relationships with those contacted in the course of work. Explaining technical subjects to non-technical personnel and others. Making sound independent decisions within established guidelines. Selection Process This is a SEIU Local 1021 Bargaining unit position. However, All SEIU members must follow the "Bid Form Process", failure to comply will invalidate an employee's application. The selection process will include a screening for minimum qualifications as listed in this posting and may additionally involve a skills/performance test, written exam, and/or a panel interview. Outside applicants will not be considered until all employees who have applied have been considered first. Application Process This is a SEIU Local 1021 Bargaining unit position. However, all full-time SEIU District employees must follow the "Bid Form" process and deposit their bids in the bid box. Failure to comply may invalidate the employee's bid. As actual vacancies occur, District employees on the internal eligibility list will be considered before outside candidates. The Employment Office will screen Bid form applications and resumes against the minimum qualifications. Those candidates who meet the minimum qualifications will be referred to the hiring department for further consideration. The selection process may involve a skills/performance test, written exam, and/or a panel interview. External applicants may only apply on line, at www.bart.gov/jobs. Applicants needing assistance with the on line application process may receive additional information by calling (510) 464-6112. Outside applicants will not be considered until all SEIU Local 1021 employees who have applied have been considered first. All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. On line applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the application form itself. Equal Employment Opportunity The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs. Other Information Please note that any job announcement may be canceled at any time. Please be prepared to present documentation in support of any required licenses, degrees, or certifications upon request. Working Conditions: Environmental Conditions: Office environment; exposure to computer screens. Physical Conditions: Walking, standing or sitting for prolonged periods of time. Note When you have successfully applied for this position you will receive an auto reply e-mail acknowledging that your application was received for this position. Please retain a copy of the e-mail for your records. If you receive an auto reply that does not specifically reference this position, please email Employment Help at employment@bart.gov for assistance. To verify submission of your application, click on the 'My Career Tools' link at the top of the 'Careers Home Page' after submitting your application to view the list of applications you have submitted (including application date and status). If you have further questions, please email the Employment Help at employment@bart.gov , between the hours of 8:15am - 5:00pm, Monday- Friday.
