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Job Summary Reporting to the Director of Student Involvement, the Senior Operations Specialist performs duties under general supervision and works independently to coordinate department fiscal operations, University Personnel, administrative support, assist with department outreach efforts, and program support. Responsibilities will include oversight of the Student Involvement reception area, departmental inventory control, day-to-day budget management, and serving as Student Involvement’s University Personnel lead. The incumbent also provides limited human resources and administrative support for the MOSAIC Cross-Cultural Center. Key Responsibilities Serve as the departmental lead regarding all areas of fiscal administration and payroll management Ensure any necessary department purchasing Provide guidance and support to departments Engagement Coordinators, Assistant Director, and Associate Director regarding the development and management of individual program budgets Coordinate day-to-day fiscal operations, including procurement, travel, reimbursements, and deposits for the general fund ($600,000 (Stu. Inv.) & $250,000 (MOSAIC), and foundation accounts $15,000 (Research & Tower) Track and resolve problems related to fiscal operations Prepare monthly, quarterly, and yearly budget projections, summary reports, and financial charts Provide fiscal support for the MOSAIC Cross-Cultural Center Manage all searches for the department from recruitment initiation to the new employee’s first day Ensure departmental compliance with all Labor Relations and Equal Opportunity protocols Ensure timely and accurate reporting by department student and full-time staff Maintain confidential employee files and manage department payroll needs and processes Be familiar with the provisions of bargaining unit contracts for employees working in the department Provide limited human resources support for the MOSAIC Center Work with designated Student Involvement staff to assist with creating and maintaining innovative marketing strategies for departmental programs and services Provide supervision for the department’s Reception area, as well as shared resources (conference room, classroom, etc.) with an eye for positive customer services and campus relations, as well as effective problem identification and solving Serve on campus committees and represent the University, Division and Student Involvement. Committee memberships shall include, but are not limited to: Homecoming Committee, Student Involvement Marketing Committee, HR Contacts Group, Student Affairs Budget Finance and HR Committee Provide administrative support for the Director Manage day-to-day administrative needs pertaining to Facilities Development and Operations, as well as University Technology Services Assist with any large scale event programs Maintain appropriate inventory control, including the process for signing out equipment Knowledge, Skills & Abilities Demonstrated ability to establish and maintain effective working relationships with students, faculty, staff, alumni, students’ family members, and community members Ability to work with and lead the work of professionals and students Ability to identify needs of staff and vary work style as necessary, and assess group and individual needs Demonstrated ability to support, administer, and monitor program budget allocations, and prepare appropriate reports Ability to interpret and evaluate descriptions and explanations of problems brought forward by individuals, analyze and define the problem, draw valid conclusions, and project consequences of various alternative courses of action Ability to carry-out very complex assignments without detailed instructions Ability to determine the appropriate course of action and proper techniques to utilize while engaged with individuals and groups in personal interactions of a sensitive nature Ability to plan, coordinate, and initiate actions necessary to implement administrative or group discussions or recommendations Ability to use initiative and resourcefulness in planning work assignments and in implementing long-range program or service improvements Thorough knowledge of software applications: word processing, spreadsheet, database management, and graphic design Ability to perform accurately in a detail-orientated environment Demonstrated ability to multi-task to support the “One Stop Shop” model of Higher Education Customer Service and coordinated deadlines Ability to be flexible to changes, frequent interruptions, and manage multiple tasks at one time Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies Demonstrated ability to clearly answer questions and explain procedures and policies to students and the public in an efficient and courteous manner, apply judgement, discretion and initiative in performing a variety of tasks Must be able to handle a high degree of customer contact surrounding potentially emotional/controversial issues and deal with conflict while maintaining a sense of perspective Ability to plan, coordinate, and implement events/programs Must have excellent written and oral communication and presentation skills Ability to communicate with constituents in a professional and respectful manner Required Qualifications Bachelor’s degree and/or equivalent training Two years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Qualifications Bachelor’s Degree in related field Experience with PeopleSoft, databases and spreadsheets Experience planning large events or projects Experience in a higher education environment Experience in a fast paced diverse work environment Experience tracking multiple budgets and accounts Compensation Classification: Administrative Analyst/Specialist - Exempt I Anticipated Hiring Range: $5,150/month - $5,261/month CSU Salary Range: $4,170/month - $7,545/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: October 18, 2023 through November 1, 2023 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Advertised: Oct 18 2023 Pacific Daylight Time Applications close: Closing Date/Time:

Description: Job Summary Reporting to the Director of Student Involvement, the Senior Operations Specialist performs duties under general supervision and works independently to coordinate department fiscal operations, University Personnel, administrative support, assist with department outreach efforts, and program support. Responsibilities will include oversight of the Student Involvement reception area, departmental inventory control, day-to-day budget management, and serving as Student Involvement’s University Personnel lead. The incumbent also provides limited human resources and administrative support for the MOSAIC Cross-Cultural Center. Key Responsibilities Serve as the departmental lead regarding all areas of fiscal administration and payroll management Ensure any necessary department purchasing Provide guidance and support to departments Engagement Coordinators, Assistant Director, and Associate Director regarding the development and management of individual program budgets Coordinate day-to-day fiscal operations, including procurement, travel, reimbursements, and deposits for the general fund ($600,000 (Stu. Inv.) & $250,000 (MOSAIC), and foundation accounts $15,000 (Research & Tower) Track and resolve problems related to fiscal operations Prepare monthly, quarterly, and yearly budget projections, summary reports, and financial charts Provide fiscal support for the MOSAIC Cross-Cultural Center Manage all searches for the department from recruitment initiation to the new employee’s first day Ensure departmental compliance with all Labor Relations and Equal Opportunity protocols Ensure timely and accurate reporting by department student and full-time staff Maintain confidential employee files and manage department payroll needs and processes Be familiar with the provisions of bargaining unit contracts for employees working in the department Provide limited human resources support for the MOSAIC Center Work with designated Student Involvement staff to assist with creating and maintaining innovative marketing strategies for departmental programs and services Provide supervision for the department’s Reception area, as well as shared resources (conference room, classroom, etc.) with an eye for positive customer services and campus relations, as well as effective problem identification and solving Serve on campus committees and represent the University, Division and Student Involvement. Committee memberships shall include, but are not limited to: Homecoming Committee, Student Involvement Marketing Committee, HR Contacts Group, Student Affairs Budget Finance and HR Committee Provide administrative support for the Director Manage day-to-day administrative needs pertaining to Facilities Development and Operations, as well as University Technology Services Assist with any large scale event programs Maintain appropriate inventory control, including the process for signing out equipment Knowledge, Skills & Abilities Demonstrated ability to establish and maintain effective working relationships with students, faculty, staff, alumni, students’ family members, and community members Ability to work with and lead the work of professionals and students Ability to identify needs of staff and vary work style as necessary, and assess group and individual needs Demonstrated ability to support, administer, and monitor program budget allocations, and prepare appropriate reports Ability to interpret and evaluate descriptions and explanations of problems brought forward by individuals, analyze and define the problem, draw valid conclusions, and project consequences of various alternative courses of action Ability to carry-out very complex assignments without detailed instructions Ability to determine the appropriate course of action and proper techniques to utilize while engaged with individuals and groups in personal interactions of a sensitive nature Ability to plan, coordinate, and initiate actions necessary to implement administrative or group discussions or recommendations Ability to use initiative and resourcefulness in planning work assignments and in implementing long-range program or service improvements Thorough knowledge of software applications: word processing, spreadsheet, database management, and graphic design Ability to perform accurately in a detail-orientated environment Demonstrated ability to multi-task to support the “One Stop Shop” model of Higher Education Customer Service and coordinated deadlines Ability to be flexible to changes, frequent interruptions, and manage multiple tasks at one time Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies Demonstrated ability to clearly answer questions and explain procedures and policies to students and the public in an efficient and courteous manner, apply judgement, discretion and initiative in performing a variety of tasks Must be able to handle a high degree of customer contact surrounding potentially emotional/controversial issues and deal with conflict while maintaining a sense of perspective Ability to plan, coordinate, and implement events/programs Must have excellent written and oral communication and presentation skills Ability to communicate with constituents in a professional and respectful manner Required Qualifications Bachelor’s degree and/or equivalent training Two years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Qualifications Bachelor’s Degree in related field Experience with PeopleSoft, databases and spreadsheets Experience planning large events or projects Experience in a higher education environment Experience in a fast paced diverse work environment Experience tracking multiple budgets and accounts Compensation Classification: Administrative Analyst/Specialist - Exempt I Anticipated Hiring Range: $5,150/month - $5,261/month CSU Salary Range: $4,170/month - $7,545/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: October 18, 2023 through November 1, 2023 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Closing Date/Time: Open until filled

Description This recruitment is open until filled and may close at any time. Under administrative direction, performs advanced technical and analytical work in the planning, development, and implementation of Information Technology projects and programs. DISTINGUISHING CHARACTERISTICS The Senior Information Technology Specialist is the advanced journey level classification in the Information Technology series. An employee at this level performs diverse, specialized, and complex information technology duties involving significant accountability and decision-making responsibility. Incumbents are assigned to focus primarily on Geographic Information Systems (GIS) or Applications, though they may work on a variety of other information technology projects and tasks. The Senior Information Technology Specialist is distinguished from the Information Technology Specialist by the complexity of the work performed, the required technical expertise, and the independence with which the employee is expected to operate. SUPERVISION RECEIVED AND EXERCISED Receives administrative direction from the Information Technology Supervisor and Deputy Director of Finance. May provide lead supervision to Information Technology Specialists. SELECTION PROCESS: Application materials will be carefully reviewed to identify those candidates who meet the minimum qualifications for this position. Individuals who are best qualified will be invited to participate in a panel interview. All candidates who pass the panel interview will earn placement on the eligible list, which may be used for current and future vacancies in the job classification. Examples of Duties Duties may include, but are not limited to, the following: • Serves as a technical expert within area of assignment, providing guidance and direction to staff and resolving complex problems; participates in developing strategic plans for systems and applications development and modification within area of expertise • Answers questions and provides information to system and application users in other City departments and divisions; analyzes questions and recommends appropriate corrective action • Develops, updates, maintains, and enhances technology solutions in the area of assignment; researches and evaluates solutions; provides recommendations related to business processes and the development and/or improvement of hardware, software, systems, or applications in order to deliver enhanced service and outcomes, such as faster processing times and automating manual or inefficient processes; recommends and/or implements operating system adjustments to maximize application performance • Communicates and coordinates with staff in other City departments and divisions on business process technology needs within the area of assignment; facilitates and oversees the analysis and design of technology solutions to make sure business needs are met • Monitors the operating performance of hardware, software, systems, or applications; performs testing, maintenance, and upgrades as necessary; ensures operational effectiveness and data security • Serves as the administrator for complex databases; researches and identifies database environment requirements and specifications; determines integration requirements to ensure interoperability across multiple platforms and technologies • Translates system specifications and requirements into logical system processes; acts as a liaison with end users in support of data needs and reporting; using GIS and related software and hardware in conjunction with relational database management systems, designs, programs, develops, troubleshoots, implements and documents geographic information systems and databases to produce maps, reports, files, statistical analysis, and other specialized user needs • Provides customer support for hardware, software, systems, and applications in area of assignment; develops and implements user training • Coordinates with vendors to provide technology solutions; serves as liaison with vendors to resolve issues and maintain systems • Monitors and evaluates the efficiency and effectiveness of service delivery methods, policies, and procedures; identifies opportunities for improvement; implements recommendations • Manages and coordinates assigned information technology projects • Participates in developing and analyzing work plans, processes, systems and procedures to achieve division goals, objectives and work standards and implement projects • Trains, leads, and provides technical guidance to Information Technology Specialists regarding work methods and procedures; provides guidance in using more advanced technologies and solving hardware and software problems; checks work in progress and upon completion • Prepares complex reports, correspondence, and other documents; participates in committees; attends meetings, conferences, and training sessions • Maintains current knowledge of new trends and innovations in the field of information technology; attends and participates in professional group meetings; participates in professional development activities • Maintains the security and integrity of confidential and proprietary information and computer facilities • Assists in the development and maintenance of Citywide information technology standards, policies, and procedures Minimum Qualifications A combination of education, experience, and training that has provided the necessary knowledge, skills, and abilities is required for entry into the classification. A typical combination includes : Education and/or Experience: Bachelor's degree in computer science or a closely related field, and four (4) years of experience implementing and managing information technology projects and solutions. Experience in GIS and/or possession of GIS certification is highly desirable. Licenses and/or Certificates : Possession of a valid California Class C driver's license and an acceptable driving record. A valid California Law Enforcement Teletype Systems (CLETS) certificate is required within three (3) months of employment. Special Requirements : Satisfactory results from a background investigation, physical examination and administrative screening. KNOWLEDGE, SKILLS, & ABILITIES Knowledge of: • Principles and practices of contemporary information technology management, including computer system administration, software design, and programming, testing, documentation, and reporting • Current technology goals, objectives, and trends • Principles, practices, methods, and techniques used in the installation, troubleshooting, and maintenance of systems, applications, and hardware • Common operating systems, database platforms, and programming languages • Project management standards, methodologies, tools, and processes • Information systems security concepts, practices, and methods • Principles and practices of relational database design and administration • Principles and practices of customer service • Research and technical report writing methods and techniques • Principles and practices of leadership, teamwork, and conflict resolution • As assigned, principles and practices of Geographic Information Systems, including drafting and mapping procedures and civil and mechanical engineering nomenclature • As assigned, advanced knowledge of the design and development of a variety of web-based, mobile, and desktop applications Skill to: • Operate modern office equipment including computer hardware, software, and testing devices • Operate a motor vehicle safely Ability to: • Read, absorb, apply, and explain advanced technical information • Troubleshoot system and application problems using logical and methodical processes • Exercise sound independent judgment, decisiveness, and creativity within established guidelines • Evaluate situations, identify problems and trends, project consequences of proposed actions, and implement recommendations in support of goals • Prepare and maintain clear, concise, and complete training materials, technical reports, recommendations, and correspondence • Plan, organize, and lead tasks and projects in order to meet deadlines • Work both independently and as a cohesive team member • Communicate ideas, concepts, and recommendations clearly, both orally and in writing, to both information technology colleagues as well as end users • Interface with users on a non-technical level to troubleshoot and research solutions to technology problems • Establish and maintain effective and cooperative working relationships with those encountered in the course of work • Plan, assign, coordinate, and evaluate the work of assigned staff Working Conditions & Physical Demands The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands: The employee is constantly required to use fingers to enter data, hands to lightly grasp small components, or firmly grasp printers and personal computers, and to operate computer hardware, peripheral devices, and telecommunications consoles. The employee frequently reaches with hands and arms below and above the shoulder level to access workstations and to occasionally lift, move and carry computer hardware and peripheral devices weighing up to 50 pounds. The employee is required to frequently sit and stand and walk to access work areas and files; stoop, crouch, kneel, twist and/or turn to install, access or remove information technology hardware, such as desktop computers, printers, laptops, cabling, and electronic devices. The employee is required to hear, talk, see, and touch components. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Mental Demands: The employee is regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; learn and apply new information or skills; and interact with staff, contractors, and others encountered in the course of work. Work Environment: The employee typically works in office conditions; the noise level is frequently quiet or moderately quiet, at or below 85 decibels. Occasional driving is required to different City facilities to install, troubleshoot, repair, or upgrade software and hardware. The City of Tustin is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities. The City of Tustin offers a comprehensive compensation and benefit program that includes: FLEXIBLE BENEFIT PLAN The City provides a specific dollar amount to each employee to use toward the purchase of individual or family health coverage, dental plans, vision coverage, additional life insurance, deferred compensation, and other optional benefits. Currently, the flexible benefit amount for Employee + 2 is $1950 per month. The City contracts through CalPERS medical program (PEMHCA) which offers multiple PPO and HMO options for health insurance providers. Employees also have the choice of Delta Dental PPO or HMO plans. RETIREMENT Employees will be enrolled in a defined benefit (pension) plan with the California Public Employees Retirement System (CalPERS). CalPERS determines the retirement plan in which a new employee will be enrolled based on the individual's membership status with CalPERS or a reciprocal retirement system on the individual's first day of employment with the City. Classic CalPERS members will be enrolled in the 2% @ 60 plan, with an employee contribution of 10% (pre-tax). New CalPERS members, as defined by the Public Employees' Pension Reform Act of 2013 ("PEPRA"), will be enrolled in the 2% @ 62 plan, with an employee contribution of 6.25% (pre-tax). The City does not participate in Social Security, though participation Medicare is mandatory (1.45% employee contribution). DEFERRED COMPENSATION Employees may defer earnings, on a pre-tax basis, into a 457 deferred compensation program. This is an optional program and the City contracts with Nationwide Retirement Services. GENERAL LEAVE General Leave may be used for vacation and/or illness. Annual accrual amounts increase from 160 to 248 with years of service. ADMINISTRATIVE LEAVE Management employees receive up to 80 hours of Administrative Leave annually. HOLIDAYS The City has 13paid holidays per calendar year. LIFE INSURANCE Full-Time employees receive a $200,000 life insurance policy. LONG-TERM DISABILITY The Long-Term disability program provides 60% of the employees' income when the employee becomes disabled because of an illness, injury or accident. UNIFORM ALLOWANCE Deputy Police Chief and Police Captains will receive an allowance of $16.50 biweekly, up to a maximum of $429 per year for care and maintenance of City uniforms. ALTERNATIVE WORK SCHEDULE The 9/80 alternative work schedule is available for most full-time positions. RETIREE HEALTH INSURANCE Employees who retire from the City of Tustin with ten (10) years of full-time service and continue enrollment in the City's health plan are eligible for reimbursement of $350 per month toward retiree health insurance costs. Employees first hired into a benefitted position with the City of Tustin prior to July 1, 2011 are eligible for this benefit after five (5) years of service. TUITION REIMBURSEMENT After passing the probationary period, employees may request reimbursement up to a maximum of $4000 per calendar year for tuition and related expenses when attending a community college or four year university. EDUCATIONAL INCENTIVE PAY Deputy Police Chief is eligible to receive $575 per month for a Bachelor's degree and $600 per month for a Master's degree. EMPLOYEE ASSISTANCE PROGRAM Employees are enrolled in an Employee Assistance Program that provides a variety of legal and counseling services. MEDICARE All newly hired employees contribute a portion of gross salary for Medicare coverage. The employee contribution to Medicare is 1.45%. SECTION 125 MEDICAL & DEPENDENT CARE PROGRAM The section 125 program is optional for employees and provides a method to pay medical and dependent care expenses on a pre-tax basis.

Basic Function Provides lead technical, administrative, and programming support to key organizational functions in performing system analysis, design and programming, troubleshooting, modifications, maintenance, implementation, and integration of one or more systems comprising large and /or highly complex application areas and processes; recommends new technologies to improve efficiency and ensure quality. Example Of Duties Analyzes issues, designs and develops solutions, and implements complex application information systems using change control procedures based upon user priorities Develops systems and/or applications that are native to Oracle EBS (E-Business Suite), or other computer applications for enterprise resource planning (ERP), customer relationship management (CRM), and supply-chain management (SCM) processes Provides status of ongoing projects regarding upgrades and issues Supports system maintenance coordinating with Database group Estimates the efforts required for each task and updates supervisors Develops interfaces for different systems to communicate to each other Advises user departments and other Information Technology Services (ITS) support teams on system requirements, enhancements, and new technologies Provides technical direction for a team of technical staff; sets guidelines and exercises leadership skills to establish and meet target dates on large and highly complex projects involving multiple systems Recommends approval of system designs and interacts with user managers and department users in a senior leadership capacity Researches, identifies, and refers complex technical problems related to platform management, database administration, network connectivity, and desktop support to the appropriate ITS operating unit for resolution Advises user departments and other ITS support teams on system requirements and enhancements Oversees the preparation of project reports, such as technical overviews, client recommendations, alternatives to business requirements, feasibility studies, project proposals, and requests for proposals for the purchase of new software and hardware Monitors and leads consultants in the analysis, design, implementation, and integration of application business systems Leads in the evaluation of commercial off-the-shelf (COTS) software Oversees the configuration, implementation, and integration of commercial off-the-shelf (COTS) software Develops software and hardware specifications and standards Ensures that clients have the necessary training and documents to properly utilize computer systems Leads the department's information security, disaster recovery, and safety programs Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out May be required to perform other related job duties Requirements For Employment A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes: Education Bachelor′s Degree in Computer Science or a related field Experience Four years of relevant experience in designing, implementing, and maintaining complex information systems in a relational database network environment Certifications/Licenses/Special Requirements A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions Based on assignment, Microsoft Certified Solutions Associate (MCSA) certification, Microsoft Office Specialist (MOS) on SharePoint 2010, Microsoft Certified Technology Specialist (MCTS) for Office 365, or Adobe Certified Associate (ACA) preferred Preferred Qualifications Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected. The following are the preferred qualifications: Experience monitoring security alerts, responding to incidents, conducting investigations, and implementing security measures to protect an organization's assets. Experience using Python, Java, or Bash for automating security tasks, developing custom security tools, and conducting security assessments. Experience conducting vulnerability assessments, interpreting results, and implementing measures to remediate or mitigate vulnerabilities using security tools and processes. Experience designing, implementing, and maintaining complex information systems in an IT Security network environment. Experience using security tools and technologies such as firewalls, Intrusion Detection Systems (IDS), Intrusion Prevention Systems (IPS), Security Information and Event Management (SIEM) systems. Certified Information Systems Security Professional (CISSP), SANS GIAC, Certified Ethical Hacker (CEH) preferred but not required. Knowledge: Theories, principles, and practices related to information systems and supported business areas Applicable local, state, and federal laws, rules, and regulations governing information systems for a public agency Transit data, schedules, routes, patterns, and best practices Oracle ADF (Application Development Framework) programming and Oracle applications Microsoft Office 365 and SharePoint Mobile application technology Programming languages, including PL/SQL (Procedural Language/Structured Query Language), Java, and Visual Basic Software and computer operating systems, including Linus, Unix, and network technology Project management techniques and tools Mathematics used in complex business applications Business process and system process modeling and problem-solving techniques Skills: Developing and implementing complex information systems using software engineering techniques Developing and implementing web-based computer applications Windows server administration Programming using .Net Clearly defining system integration and interface requirements Data analysis and data modeling Creative problem solving Using a personal computer and associated applications Effective oral and written communication Training non-technical users in a variety of applications Identifying opportunities for innovation Abilities: Function as a technical lead, providing technical project management across multiple projects and concurrent tasks Understand current customer needs, resolve conflicting project and/or client requirements, and plan for future growth Analyze and evaluate system changes to determine feasibility Analyze situations, identify problems, and recommend and implement solutions in a cost-effective manner Identify and resolve conflicting project and/or client requirements Manage systems that are in production Identify errors and resolve issues in a timely manner Understand, interpret, and apply laws, business rules, regulations, policies, procedures, and contracts to support business processes Prepare reports, proposals, presentations, and correspondence in a professional manner Interact professionally with various levels of employees and outside representatives Learn new technology and complex systems Meet tight time constraints and project deadlines Maintain confidentiality regarding sensitive information Read, write, speak, and understand English Selection Procedure Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities. Application Procedure To apply, visit Metro's website at www.metro.net and complete an online Employment Application. Telephone: (213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro. All completed online Employment Applications must be received by 5:00 p.m. on the closing date. RJ *Open to the public and all Metro employeesThis job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties. Closing Date/Time: 03-JAN-24

Job Summary: Reporting directly to the Vice President for Student Affairs (VPSA), the Chief of Staff and Director of Operations and Fiscal Management for Student Affairs oversees all administrative, fiscal, and personnel functions of the Office of the Vice President for Student Affairs operations. Will serve as key strategist and advisor to the Vice President for Student Affairs on matters including, but not limited to, strategic planning, resource allocation, personnel and fiscal planning, processes, and policy. This position will serve as a senior leadership team member and will oversee continuous and integrated operational improvements. Major duties and responsibilities: Executive Leadership and Operational Management: •Oversees all administrative, fiscal, and personnel functions for the VP’s Office for Student Affairs and support the budget and human resource activities for more than 26 distinct student affairs units, encompassing all business units. Ensures overall operational efficiency and oversight of the Vice President’s calendar. The incumbent will have direct supervision of VPSA Office staff, VPSA student employees, and VPSA student interns. Conducts onboarding including, but not limited to, interviewing, hiring, training, leading, monitoring, and providing feedback to evaluations of all divisional employees. • Executes performance management of projects and tasks, assigning and coordinating as needed. • Provides oversight of the Student Ambassador program, including mentoring and providing daily supervision of student ambassadors in support of division and campuswide initiatives and campaigns. • Directs supervision to the Division of Student Affairs (DSA) staff, including but not limited to, DSA Operations and Fiscal Management Analyst, Marketing & Communications Specialist, and Graphic Designer. Provides indirect supervision of other VPSA administrative and budget personnel to provide the framework for policy and administrative change, including change management to remove administrative barriers and support equity. • Collaborates with the Executive Assistant to execute divisional initiatives, and prepares agendas for the Executive Team and other divisional leadership meetings and events. • Acst as the primary point of contact for all student concerns to assess and address potential issues. The incumbent will identify and frame the issue, formulate, and advance approaches to address them, communicate the proper course of action(s), and work and collaborate with others to the appropriate resolution. • Proactively provides the VPSA and senior division leadership with management briefings, including solution-oriented recommendations and strategies to mitigate potential risk or harm. • Provides risk assessment and mitigation analysis, including coordination with key campus stakeholders to develop and maintain appropriate internal controls and adherence to policy and/or mandated regulations. • Support revenue-generating operations for the division, including philanthropic and grant support to sustain and expand student affairs programs and services. Fiscal and Personnel Management: • Serves as a designated authority of the VPSA in their absence for all matters of budget, finance, personnel, and other general business operations. • Provides managerial responsibility, direct and indirect oversight and supervision of all tasks related to fiscal management for the division. • Serves as a strategist and active participant in overseeing a complex budget, encompassing various funding sources, and completing various reports for the University, CSU, State, and Federal reporting agencies. • Collaborates with Budget and Financial Services to monitor, report, and address fiscal concerns for the student affairs division. • Develops and prepares comprehensive budget forecasting and continuous budgetary and accounting control for various audiences, including external reporting, audits, and reviews. • Determines expense priorities, recommending and implementing method changes, unit planning, staffing, programs, and other financial activities. • Serves as the primary fiscal agent for Instructionally Related Activities (IRA) and related student fees, including analysis, assessment, and general reporting for campus leadership. • Represents the VPSA and other division leaders on personnel matters, including oversight of the division's human resource functions and processes. • Collaborates with the Human Resources Division to support personnel functions and processes for Student Affairs for all business units. • Tracks and oversees position description development and salary analysis supporting organizational planning. • Contributes to HR-related projects, as assigned by division executive leadership, in support of division operations and maximization of human capital. • Participates and represents division leadership on matters related to collective bargaining, negotiations, recruitment, staff development, and classification and compensation services. Project and Policy Management: • On behalf of the VPSA, coordinates with other division leaders and department directors on division-wide initiatives to ensure they are developed, executed, and assessed successfully for both the San Bernardino and Palm Desert campuses. • Completes assessment of short- and long-term goals, objectives, and/or strategies at the institutional, division, and unit level, making recommendations to the Vice President and AVPs. • Oversees policy development for student affairs concerns and processes that align with divisional and institutional strategic goals. • Participates in conversations with the VPSA, division senior leaders, and campus constituents regarding represented employees that may affect collective bargaining unit positions and negotiations, including but not limited to organizational changes, personnel transactions, such as demotions, terminations, potential position elimination, and disciplinary actions. • Works independently on divisional projects, reports, and other aspects of the office and/or division and assist with developing and disseminating written reports and correspondence. The incumbent will collect and track performance evaluations of all staff and MPPs each year, collect and collate data for reports for the VPSA. • The incumbent will serve on university and divisional committees, and collaborate with the VPSA and division leadership to establish an annual calendar for division programming, reporting, and professional development. • Provides administrative leadership on initiatives integral to student success, including the development of projects and programs. • Leads planning and coordination efforts on divisional events and activities. Organizational Planning: • Maintains regular communications with internal and external stakeholders and attend appropriate meetings in support of the Division of Student Affairs. • Regularly reviews highly confidential matters to ensure collaboration and adherence to institutional policies and procedures. • Provides leadership in creating an atmosphere of cooperation, teamwork, and respect. • Attends meetings in place of the VPSA when they are otherwise unable to attend and should be trusted to represent and/or communicate on behalf of the VPSA. • The incumbent will be involved in communications that affect collective bargaining unit positions and negotiations. This includes attending, taking notes, representing the Vice President at sensitive and confidential meetings, participating in conversations, and accessing information that may affect collective bargaining unit positions and negotiations. • Stay well-informed of current and emerging higher education issues to support the VPSA and other senior leaders in student affairs-related matters. • Other classification-related duties as assigned. Minimum Qualifications: Required Education and Experience Bachelor’s degree five to eight (5-8) years of professional and supervisory experience. Required Qualifications Thorough knowledge and understanding of the principles, practices, and procedures of CSU and Student Affairs. Strong written and oral communication skills. Advanced skills in short- and long-term planning, program and project management, facilitation, and collaboration. Sound strategic thinking and consulting skills are needed to guide organizational progress toward effective strategies and solutions. Advanced proficiency in supervising and managing the delivery of student support services efficiently; effectively synthesizes information from various sources to be used in management decisions. Possess the ability to understand and resolve administrative problems and solutions involved in operating student success and support initiatives. Ability to understand and utilize student success research and literature for first-generation, low-income, and underrepresented populations. Knowledge of and familiarity with the sociological issues facing underrepresented, first-generation and low-income persons in the university and their communities. Ability to understand the demands and requirements of senior-level management in higher education. Expertise in project planning, development, and implementation. Advanced knowledge to analyze complex problems and devise innovative solutions, working independently and collaboratively. Effective skills to coach, facilitate, and influence people at all levels. Demonstrated leadership in academic and student support services. Preferred Qualifications Advanced degree in Higher Education, Public Administration, or related field of study. Extensive knowledge of the CSU, CSUSB, and the Inland Empire, and experience in successfully servicing the needs of student populations. Demonstrated commitment to championing the division’s mission and vision and using evidence-based practices to inform continuous quality improvement. Group and individual counseling techniques, ability to assess and implement holistic student success programs and services, and capacity to conduct effective group and individual training sessions with staff. Effectively write grant proposals to supplement existing resources. Experience navigating complex organizational environments. Demonstrated experience training and managing student staff in developing and delivering student success initiatives. Innovative use of technology and competency in building and analyzing data of all types for decision-making purposes. Advanced knowledge of federal, state, and/or regional reporting requirements and standards. Experience working with student affairs and academic affairs units to develop and implement student success and engagement programs, best practices and/or retention initiatives in a university setting. Financial and business analysis techniques; database construction management and retrieval methods; familiarity with the roles and functions of student affairs and student service units in higher education; understanding of rules, regulations, and laws regarding student records; customer service standards and procedures, record retention and/or destruction policies and procedures. Compensation and Benefits: Anticipated Hiring Range: $8750 per month Classification Salary Range: $4583 - $14,713 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/At-will Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status. This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. First considerations will be given to candidates who apply by November 8, 2023 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Drivers License Check Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact Nora Jean Fernandez, ADA Manager at Nora.Fernandez@csusb.edu Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Oct 25 2023 Pacific Daylight Time Applications close: Closing Date/Time:

Description: Job Summary: Reporting directly to the Vice President for Student Affairs (VPSA), the Chief of Staff and Director of Operations and Fiscal Management for Student Affairs oversees all administrative, fiscal, and personnel functions of the Office of the Vice President for Student Affairs operations. Will serve as key strategist and advisor to the Vice President for Student Affairs on matters including, but not limited to, strategic planning, resource allocation, personnel and fiscal planning, processes, and policy. This position will serve as a senior leadership team member and will oversee continuous and integrated operational improvements. Major duties and responsibilities: Executive Leadership and Operational Management: •Oversees all administrative, fiscal, and personnel functions for the VP’s Office for Student Affairs and support the budget and human resource activities for more than 26 distinct student affairs units, encompassing all business units. Ensures overall operational efficiency and oversight of the Vice President’s calendar. The incumbent will have direct supervision of VPSA Office staff, VPSA student employees, and VPSA student interns. Conducts onboarding including, but not limited to, interviewing, hiring, training, leading, monitoring, and providing feedback to evaluations of all divisional employees. • Executes performance management of projects and tasks, assigning and coordinating as needed. • Provides oversight of the Student Ambassador program, including mentoring and providing daily supervision of student ambassadors in support of division and campuswide initiatives and campaigns. • Directs supervision to the Division of Student Affairs (DSA) staff, including but not limited to, DSA Operations and Fiscal Management Analyst, Marketing & Communications Specialist, and Graphic Designer. Provides indirect supervision of other VPSA administrative and budget personnel to provide the framework for policy and administrative change, including change management to remove administrative barriers and support equity. • Collaborates with the Executive Assistant to execute divisional initiatives, and prepares agendas for the Executive Team and other divisional leadership meetings and events. • Acst as the primary point of contact for all student concerns to assess and address potential issues. The incumbent will identify and frame the issue, formulate, and advance approaches to address them, communicate the proper course of action(s), and work and collaborate with others to the appropriate resolution. • Proactively provides the VPSA and senior division leadership with management briefings, including solution-oriented recommendations and strategies to mitigate potential risk or harm. • Provides risk assessment and mitigation analysis, including coordination with key campus stakeholders to develop and maintain appropriate internal controls and adherence to policy and/or mandated regulations. • Support revenue-generating operations for the division, including philanthropic and grant support to sustain and expand student affairs programs and services. Fiscal and Personnel Management: • Serves as a designated authority of the VPSA in their absence for all matters of budget, finance, personnel, and other general business operations. • Provides managerial responsibility, direct and indirect oversight and supervision of all tasks related to fiscal management for the division. • Serves as a strategist and active participant in overseeing a complex budget, encompassing various funding sources, and completing various reports for the University, CSU, State, and Federal reporting agencies. • Collaborates with Budget and Financial Services to monitor, report, and address fiscal concerns for the student affairs division. • Develops and prepares comprehensive budget forecasting and continuous budgetary and accounting control for various audiences, including external reporting, audits, and reviews. • Determines expense priorities, recommending and implementing method changes, unit planning, staffing, programs, and other financial activities. • Serves as the primary fiscal agent for Instructionally Related Activities (IRA) and related student fees, including analysis, assessment, and general reporting for campus leadership. • Represents the VPSA and other division leaders on personnel matters, including oversight of the division's human resource functions and processes. • Collaborates with the Human Resources Division to support personnel functions and processes for Student Affairs for all business units. • Tracks and oversees position description development and salary analysis supporting organizational planning. • Contributes to HR-related projects, as assigned by division executive leadership, in support of division operations and maximization of human capital. • Participates and represents division leadership on matters related to collective bargaining, negotiations, recruitment, staff development, and classification and compensation services. Project and Policy Management: • On behalf of the VPSA, coordinates with other division leaders and department directors on division-wide initiatives to ensure they are developed, executed, and assessed successfully for both the San Bernardino and Palm Desert campuses. • Completes assessment of short- and long-term goals, objectives, and/or strategies at the institutional, division, and unit level, making recommendations to the Vice President and AVPs. • Oversees policy development for student affairs concerns and processes that align with divisional and institutional strategic goals. • Participates in conversations with the VPSA, division senior leaders, and campus constituents regarding represented employees that may affect collective bargaining unit positions and negotiations, including but not limited to organizational changes, personnel transactions, such as demotions, terminations, potential position elimination, and disciplinary actions. • Works independently on divisional projects, reports, and other aspects of the office and/or division and assist with developing and disseminating written reports and correspondence. The incumbent will collect and track performance evaluations of all staff and MPPs each year, collect and collate data for reports for the VPSA. • The incumbent will serve on university and divisional committees, and collaborate with the VPSA and division leadership to establish an annual calendar for division programming, reporting, and professional development. • Provides administrative leadership on initiatives integral to student success, including the development of projects and programs. • Leads planning and coordination efforts on divisional events and activities. Organizational Planning: • Maintains regular communications with internal and external stakeholders and attend appropriate meetings in support of the Division of Student Affairs. • Regularly reviews highly confidential matters to ensure collaboration and adherence to institutional policies and procedures. • Provides leadership in creating an atmosphere of cooperation, teamwork, and respect. • Attends meetings in place of the VPSA when they are otherwise unable to attend and should be trusted to represent and/or communicate on behalf of the VPSA. • The incumbent will be involved in communications that affect collective bargaining unit positions and negotiations. This includes attending, taking notes, representing the Vice President at sensitive and confidential meetings, participating in conversations, and accessing information that may affect collective bargaining unit positions and negotiations. • Stay well-informed of current and emerging higher education issues to support the VPSA and other senior leaders in student affairs-related matters. • Other classification-related duties as assigned. Minimum Qualifications: Required Education and Experience Bachelor’s degree five to eight (5-8) years of professional and supervisory experience. Required Qualifications Thorough knowledge and understanding of the principles, practices, and procedures of CSU and Student Affairs. Strong written and oral communication skills. Advanced skills in short- and long-term planning, program and project management, facilitation, and collaboration. Sound strategic thinking and consulting skills are needed to guide organizational progress toward effective strategies and solutions. Advanced proficiency in supervising and managing the delivery of student support services efficiently; effectively synthesizes information from various sources to be used in management decisions. Possess the ability to understand and resolve administrative problems and solutions involved in operating student success and support initiatives. Ability to understand and utilize student success research and literature for first-generation, low-income, and underrepresented populations. Knowledge of and familiarity with the sociological issues facing underrepresented, first-generation and low-income persons in the university and their communities. Ability to understand the demands and requirements of senior-level management in higher education. Expertise in project planning, development, and implementation. Advanced knowledge to analyze complex problems and devise innovative solutions, working independently and collaboratively. Effective skills to coach, facilitate, and influence people at all levels. Demonstrated leadership in academic and student support services. Preferred Qualifications Advanced degree in Higher Education, Public Administration, or related field of study. Extensive knowledge of the CSU, CSUSB, and the Inland Empire, and experience in successfully servicing the needs of student populations. Demonstrated commitment to championing the division’s mission and vision and using evidence-based practices to inform continuous quality improvement. Group and individual counseling techniques, ability to assess and implement holistic student success programs and services, and capacity to conduct effective group and individual training sessions with staff. Effectively write grant proposals to supplement existing resources. Experience navigating complex organizational environments. Demonstrated experience training and managing student staff in developing and delivering student success initiatives. Innovative use of technology and competency in building and analyzing data of all types for decision-making purposes. Advanced knowledge of federal, state, and/or regional reporting requirements and standards. Experience working with student affairs and academic affairs units to develop and implement student success and engagement programs, best practices and/or retention initiatives in a university setting. Financial and business analysis techniques; database construction management and retrieval methods; familiarity with the roles and functions of student affairs and student service units in higher education; understanding of rules, regulations, and laws regarding student records; customer service standards and procedures, record retention and/or destruction policies and procedures. Compensation and Benefits: Anticipated Hiring Range: $8750 per month Classification Salary Range: $4583 - $14,713 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/At-will Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status. This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. First considerations will be given to candidates who apply by November 8, 2023 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Drivers License Check Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact Nora Jean Fernandez, ADA Manager at Nora.Fernandez@csusb.edu Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Closing Date/Time: Open until filled

Basic Function Provides lead technical, administrative, and programming support to key organizational functions in performing system analysis, design and programming, troubleshooting, modifications, maintenance, implementation, and integration of one or more systems comprising large and /or highly complex application areas and processes; recommends new technologies to improve efficiency and ensure quality. Example Of Duties Analyzes issues, designs and develops solutions, and implements complex application information systems using change control procedures based upon user priorities Develops systems and/or applications that are native to Oracle EBS (E-Business Suite), or other computer applications for enterprise resource planning (ERP), customer relationship management (CRM), and supply-chain management (SCM) processes Provides status of ongoing projects regarding upgrades and issues Supports system maintenance coordinating with Database group Estimates the efforts required for each task and updates supervisors Develops interfaces for different systems to communicate to each other Advises user departments and other Information Technology Services (ITS) support teams on system requirements, enhancements, and new technologies Provides technical direction for a team of technical staff; sets guidelines and exercises leadership skills to establish and meet target dates on large and highly complex projects involving multiple systems Recommends approval of system designs and interacts with user managers and department users in a senior leadership capacity Researches, identifies, and refers complex technical problems related to platform management, database administration, network connectivity, and desktop support to the appropriate ITS operating unit for resolution Advises user departments and other ITS support teams on system requirements and enhancements Oversees the preparation of project reports, such as technical overviews, client recommendations, alternatives to business requirements, feasibility studies, project proposals, and requests for proposals for the purchase of new software and hardware Monitors and leads consultants in the analysis, design, implementation, and integration of application business systems Leads in the evaluation of commercial off-the-shelf (COTS) software Oversees the configuration, implementation, and integration of commercial off-the-shelf (COTS) software Develops software and hardware specifications and standards Ensures that clients have the necessary training and documents to properly utilize computer systems Leads the department's information security, disaster recovery, and safety programs Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out May be required to perform other related job duties Requirements For Employment A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes: Education Bachelor′s Degree in Computer Science or a related field Experience Four years of relevant experience in designing, implementing, and maintaining complex information systems in a relational database network environment Certifications/Licenses/Special Requirements A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions Based on assignment, Microsoft Certified Solutions Associate (MCSA) certification, Micro soft Office Specialist (MOS) on SharePoint 2010, Microsoft Certified Technology Specialist (MCTS) for Office 365, or Adobe Certified Associate (ACA) preferred Preferred Qualifications Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected. The following are the preferred qualifications: Experience using one or more programming languages(e.g., C#, Java) Experience implementing software architecture, design patterns, and system design. Experience working on cloud platforms like Azure, Amazon Web Services or Google Cloud, including deploying .NET applications to these environments. Experience working on SharePoint, including designing, implementing, and maintaining SharePoint sites, libraries, and workflows. Experience creating Power Apps solutions, Power Automate workflows, and Power BI reporting. Knowledge: Theories, principles, and practices related to information systems and supported business areas Applicable local, state, and federal laws, rules, and regulations governing information systems for a public agency Transit data, schedules, routes, patterns, and best practices Oracle ADF (Application Development Framework) programming and Oracle applications Microsoft Office 365 and SharePoint Mobile application technology Programming languages, including PL/SQL (Procedural Language/Structured Query Language), Java, and Visual Basic Software and computer operating systems, including Linus, Unix, and network technology Project management techniques and tools Mathematics used in complex business applications Business process and system process modeling and problem-solving techniques Skills: Developing and implementing complex information systems using software engineering techniques Developing and implementing web-based computer applications Windows server administration Programming using .Net Clearly defining system integration and interface requirements Data analysis and data modeling Creative problem solving Using a personal computer and associated applications Effective oral and written communication Training non-technical users in a variety of applications Identifying opportunities for innovation Abilities: Function as a technical lead, providing technical project management across multiple projects and concurrent tasks Understand current customer needs, resolve conflicting project and/or client requirements, and plan for future growth Analyze and evaluate system changes to determine feasibility Analyze situations, identify problems, and recommend and implement solutions in a cost-effective manner Identify and resolve conflicting project and/or client requirements Manage systems that are in production Identify errors and resolve issues in a timely manner Understand, interpret, and apply laws, business rules, regulations, policies, procedures, and contracts to support business processes Prepare reports, proposals, presentations, and correspondence in a professional manner Interact professionally with various levels of employees and outside representatives Learn new technology and complex systems Meet tight time constraints and project deadlines Maintain confidentiality regarding sensitive information Read, write, speak, and understand English Selection Procedure Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities. Application Procedure To apply, visit Metro's website at www.metro.net and complete an online Employment Application. Telephone: (213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro. All completed online Employment Applications must be received by 5:00 p.m. on the closing date. (HT) *Open to the public and all Metro employeesThis job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties. Closing Date/Time: 15-DEC-23

Description: CLASSIFICATION TITLE: Administrative Analyst/Specialist Exempt II UNION CODE: R09 FT/PT: Full-time PAY PLAN: 12-month WORKPLACE TYPE: Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) ANTICIPATED HIRING RANGE: $5,300 - $6,667 However, offer amount will be commensurate with candidate’s experience, education, skills, and training. CSU CLASSIFICATION SALARY RANGE: $5,022 - $9,083 PAY BASIS: Monthly BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 14 paid holidays per year and more! See our benefits website for additional information. CANDIDATES ELIGIBLE TO APPLY: Open to all qualified applicants SPECIAL INSTRUCTIONS TO APPLICANT: FOR PRIORITY CONSIDERATION , applications must be received by June 22, 2023 ; however, the position will remain open until filled. POSITION PURPOSE: Under the general direction of the AVP of Development, the Fundraising Specialist and Prospect Researcher guides the work of the volunteer Comprehensive Campaign Committee, coordinates the internal moves management process for the Campaign, performs prospect research and prepares proposals that support the work of the major gift fundraising team. The Fundraising Specialist and Prospect Researcher serves to direct and support database management, prospect research, moves management tracking, and all operations management regarding Campaign activity. The Specialist will work as a primary member of the Development team, while working closely with all members of University Advancement, and volunteer leaders to support and track the identification, cultivation, solicitation, and stewardship of gifts in support of the campus-wide fundraising effort. This position has responsibility for proactive prospecting, moves management tracking, prospect management, and prospect research as it relates to fundraising initiatives. The Fundraising Specialist and Prospect Researcher will build, evaluate, maintain and rate a qualified pool of prospects using wealth screening data and other available tools; applies independent judgment to provide analysis of the database and will be responsible for developing processes, policies and best practices, including identification and/or strategic research and analysis of top-tier donor prospects, corporations, foundations and key volunteers in the support of University Advancement. DUTIES & RESPONSIBILITIES: Campaign Coordination Manage and organize donor/prospective donor tracking system related to Campaign activity. Independently prepare briefing materials including prospect profiles and proposals for donor meetings. Develop and evaluate identification, engagement, cultivation and solicitation plans for existing and prospective donors to the Comprehensive Fundraising Campaign referencing policies and practices for guidance. Interact and exchange ideas with University Advancement staff as a collaborative partner and strategic consultant regarding prospect research and assignment, cultivation and solicitation of potential donors. Initiate and ensure prompt follow-up on all Campaign activity related to donors, prospective donors, and volunteer leadership team. Actively participate in & coordinate donor meetings and appointments. Provide oversight of Campaign volunteer committee and subcommittees and organizing meetings and follow-up. Prospect Research/Identification Prepare comprehensive biographical and financial profiles/reports by interpreting and synthesizing large volumes of complex financial and biographic data that inform the strategic development of potential donors. Provide analysis regarding donor giving patterns and implications using considerable judgement to make recommendations to the Development Team. Conduct prospect research using standard theories, principles, practices, and techniques through online tools to identify both current and prospective donors. Perform regular database screening to identify and qualify prospective major gift donors. Research and prepare prospect profiles utilizing CSUB’s suite of profile templates as requested by major gift fundraisers and as needed to brief the President, Interim Vice President, and major gift fundraisers ahead of donor visits and fundraising events. Coordinate with the Prospect Lead to build, evaluate, maintain and rate a qualified pool of prospects using wealth screening data and sophisticated research tools. Major Gift Fundraising Proposal Research and Preparation Generate database reports and manage campaign and annual gift tracking and analysis for Development staff and Campaign/Foundation Board meetings. Research donors’ biographical information, philanthropic interests, connections to CSUB, giving history, education, honors, etc., and synthesize the information to prepare major gift proposals as needed to support the work of the fundraising team. Reporting and Analytics Plan, organize, and produce reports, brochures, newsletters, and other outreach materials in coordination with Marketing and Communications staff. REQUIRED QUALIFICATIONS: EDUCATION & EXPERIENCE - Bachelor’s degree and/or equivalent training and four (4) years of recent (within 3 years) administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Experience should include supporting the drafting of proposals for existing and prospective donors. LICENSES - Possession of a valid driver’s license or the ability to obtain by date of hire. SKILLS, KNOWLEDGE & ABILITIES (SKA’s) - Regular and reliable attendance is required. Ability to oversee the moves management process for major gift donors and prospective donors. Demonstrated knowledge of biographical and financial reference sources and ability to gather information effectively from a variety of resources. Ability to compile, write, and present reports related to prospect research findings. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Demonstrated customer service experience requiring a very high level of diplomacy and professionalism. Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing. Thorough knowledge of English grammar, spelling and punctuation. Ability to interpret, communicate and apply policies and procedures. Ability to maintain a high degree of confidentiality. Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email. Working knowledge of or ability to quickly learn University infrastructure. Must be willing to travel and attend training programs off-site for occasional professional development. Must be able to work occasional holidays and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis. PREFERRED QUALIFICATIONS: Five or more years’ experience within a higher education institution’s university advancement setting. Demonstrated skills in an institutional / educational environment utilizing a customer-oriented and service-centered attitude. Extensive experience in Raiser’s Edge donor management software. Successful experience working with high profile volunteer leadership and senior executives. PHYSICAL DEMANDS: SEDENTARY WORK - involves mainly sitting; minimal walking and standing; lifting light weight objects limited to 15 pounds. ENVIRONMENTAL FACTORS: N/A SPECIAL CONDITIONS: SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position . CALIFORNIA STATE UNIVERSITY EMPLOYEES UNION: It shall be the policy of the CSU in filling vacant CSUEU bargaining Units 2, 5, 7 & 9 positions to fill such vacancies from among qualified individuals currently employed on-campus except when it is determined that it is necessary to appoint outside applicants to meet campus workforce diversity goals or to provide specialized skills and abilities that are not available from current employees. BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community. MANDATED REPORTER: Not Mandated GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work. EEO STATEMENT: California State University, Bakersfield is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status. Closing Date/Time: Open until filled

Title: Senior Operations Planning Specialist Job Category: CSEA Job Opening Date: November 02, 2023 Job Closing Date: Location: Irvine Valley College Work Location: Irvine, CA Department: Facilities, Maintenance and Operations Pay Grade, for more information click on this link: https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules Pay Rate Type: Monthly Work Days: Monday - Friday Work Hours: 6:30am - 3:00pm (Schedule and Shift are subject to change in accordance with the departments needs.) Hours Per Week: 40 Percentage of Employment: 100% Months of Employment: 12 Salary: Starting at $6,102 per month Required Documents: Cover Letter & Resume Job Description: C.S.E.A Classified Bargaining Unit Salary Range 130 Initial Screening Date: December 04, 2023 SUMMARY DESCRIPTION Under direction from the assigned administrator of record or his/her designee, performs a combination of administrative and coordinative functions in support of department activities; performs the more complex administrative and secretarial duties in support of the Department Director and other departmental managers; coordinates and prioritizes the full range of department-wide administrative, secretarial, and clerical support; provides assistance to management in planning and coordinating day to day operational activities; collaborates with multiple trades, outside contractors and vendors to effectively coordinate projects and project budget activities; administers the work order system; coordinates a variety of semi- skilled maintenance activities and set-ups for events campus wide; and performs a variety of other duties that require knowledge of maintenance activities and the various trades and crafts and contribute to the smooth operations of the department and the timely completion of various projects. DISTINGUISHING CHARACTERISTICS This is a hybrid administrative and specialized classification that is distinguished from the Administrative Assistant series by the responsibility for coordinating and participating in planning day to day operational activities. This is an experienced classification; incumbents are assigned to independently perform the full range of diverse functions that include administrative and coordinative duties as described in the Representative Duties section. Demonstrated experience performing administrative functions at a level comparable to a Senior Administrative Assistant is required in addition to specific experience that demonstrates functional knowledge and understanding of maintenance activities and the various trades and crafts. Incumbents at this level receive instruction or assistance only as new or unusual situations arise, and must be fully aware of the operating procedures and policies of the work unit. This class is further distinguished from the Operations Planning Specialist by the level of responsibility for complex administrative and secretarial duties and by the level of knowledge related to maintenance operations required to work collaboratively and effectively with various trades and understand the impact of decisions. REPRESENTATIVE DUTIES The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. 1. Participate in the administration of departmental activities and coordination of day to day operations; provide responsible and complex administrative and operational support, relieving the supervisor of a wide variety of clerical, technical, and administrative detail; assist in organizing functions and activities as assigned. 2. Coordinate, attend, and participate in maintenance staff meetings as assigned; work in cooperation with Lead worker in executing various maintenance projects; and assist in coordinating activities between skilled trades as necessary and appropriate. 3. Attend and participate in unit meetings as requested; coordinate with Lead workers and other staff as necessary to address emergency situations. 4. Administer college-wide maintenance management system; review all maintenance requests; create work order and provide to appropriate Lead Worker. 5. Oversee the use of various facilities for special events; coordinate with position responsible for Master Calendar; assess impact on facility; identify and coordinate physical needs; assist with developing costs associated with event; coordinate activities of contractors, vendors and staff involved in special event. 6. May participate in space planning, furniture and configuration within buildings assigned to Facilities; collaborate with Lead Workers who assess data and other technical requirements. 7. Coordinate, schedule, and manage routine vendor activities, including but not limited to quarterly hazardous material removal, daily waste hauler, fire alarm testing, elevator inspection and repair, and weekly pest control companies; coordinate activities with various departments; ensure compliance with appropriate State guidelines and regulations. 8. Provide responsible and complex administrative support; plan and organize administrative office support functions; coordinate, oversee, and evaluate the flow of office work and assure that work is performed in a timely and accurate manner; review, update, and inform the supervisor and others of essential timelines; delegate tasks to other staff as appropriate and oversee completion of work; discuss and review calendar of events on a regular basis with supervisor to assure timely coordination of office activities and status of assigned projects; develop schedules related to division/department activities and services. 9. Utilize electronic technology to correspond with others and to maintain assigned calendars, schedules, and appointments; coordinate and arrange meetings; coordinate activities with other divisions and departments; make travel arrangements for department staff; process conference reimbursement and other requests. 10. Participate in the departmental orientation and training of new classified and substitute employees when assigned; assign, schedule, train, and provide work direction to semi-skilled administrative staff as assigned; prioritize work assignments; as appropriate, review and validate completed work for accuracy. 11. Collect, research, compile, analyze, verify, summarize, record, and evaluate information; prepare and distribute narrative, statistical, and financial data, recommendations, and alternatives as requested; complete reports; verify and review forms and reports for completeness and conformance with established regulations and procedures. 12. Coordinate and oversee specialized functions or projects independently, as assigned; assure that work is performed in a timely and accurate manner; use independent judgment to develop and provide recommendations, suggestions, or information as appropriate. 13. Answer telephones and respond to questions and requests for information from administrative, management, academic, and/or classified staff and the general public; communicate information in person or by telephone where judgment, knowledge, and interpretation of policies and procedures are necessary. 14. Serve as liaison between assigned supervisor and the College administrative staff, academic and classified staff, students, representatives of community agencies, and the general public by relaying messages, answering questions, clarifying information, responding to requests, or referring callers to the appropriate supervisor, administrator or others as necessary. 15. Assure that Board agenda items and supporting documents are developed, prepared, and forwarded within District timelines and legal requirements and guidelines; assure the administrator receives timely notification of Board requests for information or action; assure that the Board receives information and notification of action taken as requested. 16. Assist supervisor in the preparation and administration of program budget(s); assist in preparing cost estimates for budget recommendations; assist in submitting justifications for budget items; allocate funds to proper budget codes; monitor and track expenditures in a timely manner; provide regular problems; monitor open accounts; process budget/expense transfers; recommend budget revisions. 17. Prepare, coordinate, and track contracts through the College and District processes, interfacing with the contractor/vendor, the College Budget Manager, and District staff as required on behalf of the administrator; produce and track purchase orders as required with contract submission. 18. Recommend expenditures for office equipment, materials, and supplies and assure their timely ordering, receipt, and storage; assure proper functioning of office equipment; prepare purchase requisitions, check requests, independent contracts, and claims for reimbursement of special funds related to assignment; post, monitor, and track invoices and other expenditures; process and prepare time sheets for signature. 19. Provide staff support to standing and ad hoc committees and other groups as assigned; attend meetings and take notes or record proceedings; prepare and distribute agendas, background materials, and minutes as appropriate. 20. Compose correspondence independently; prepare preliminary responses to letters, general correspondence, and personal inquiries of a sensitive nature for administrator's approval. 21. Format, type, proofread, duplicate, and distribute correspondence, notices, lists, forms, memoranda, and other materials according to established procedures, policies, and standards. 22. Establish and maintain a variety of complex, interrelated filing systems including confidential files; establish and maintain files for information, records, and reports involving classified and management payroll and attendance, budget, production and cost records, inventory, manuals, and updated resource materials; organize and maintain all plan room documents including construction building drawings, plans and other documents, in a manner that facilitates retrieval. 23. Receive mail and identify and refer matters to the appropriate person in order of priority. 24. Utilize various computer applications and software packages; maintain and generate reports from a database or network system. 25. Operate office equipment including computer equipment, typewriter, calculator, copier, and facsimile machine. 26. Interact with South Orange County Community College District, Irvine Valley College, Advanced Technology Education Park, and Saddleback College's administrators, divisions, departments, faculty, staff, and students in all matters related to the area of assignment; interpret and apply policies and procedures and process sensitive complaints and requests for information. 27. Perform related duties as required. QUALIFICATIONS The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of: Operational characteristics, services, and activities of the functions, programs, and operations of the assigned division or department. Pertinent federal, state, and local laws, codes, and regulations including applicable sections of the State Education Code and other legal requirements related to area of assignment. Maintenance activities. Various trades and crafts at an operational level that enables the ability to perform duties. Work organization and office management principles and practices. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Processes, procedures, and practices of budget preparation and administration. Principles, practices, and procedures of business letter writing. Principles and procedures used in complex, inter-related record keeping. Principles and practices used to establish and maintain files and information retrieval systems. Principles, practices and procedures of complex fiscal, statistical, and administrative research and report preparation. Statistical procedures and mathematical concepts. Principles and techniques used in public relations including methods and techniques of proper receptionist and telephone etiquette. Principles and practices of providing training, work direction, and guidance to lower-level office staff and student workers. English usage, grammar, spelling, punctuation, and vocabulary. Ability to: Understand the organization and operation of the assigned division and/or department as necessary to assume assigned responsibilities. Understand, interpret, and apply administrative and office policies and procedures as well as pertinent laws, regulations, and ordinances. Demonstrate and apply general knowledge of maintenance activities and building trades. Perform duties involving the use of independent judgment and personal initiative. Assist in coordination of administrative functions and operational activities of the assigned office. Review, and identify the need for priority revisions while working collaboratively with multiple trades and outside contractors/vendors. Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. Use sound judgment in recognizing scope of authority. Exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports. Respond to requests and inquiries from students, staff, or the public; effectively present information in person or on the telephone to students, staff, or the public. Type or enter data at a speed necessary for successful job performance. Participate in the preparation and administration of assigned budgets. Use correct English usage, grammar, spelling, punctuation, and vocabulary. Research, compile, analyze, and interpret data. Prepare a variety of clear and concise administrative and financial reports. Implement and maintain complex filing systems. Independently compose and prepare correspondence and memoranda. Plan, schedule, direct, coordinate, and review the work and performance of assigned staff in a manner conducive to proficient performance and high morale. Plan and organize work to meet schedules and changing deadlines. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Adapt to changing technologies and learn functionality of new equipment and systems. Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person. Work independently and effectively in the absence of supervision. Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. EDUCATION AND EXPERIENCE GUIDELINES - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education/Training: Equivalent to two years of college level coursework or specialized training in public administration, business administration, construction management, or a related field. Experience: Four years of increasingly responsible experience as an administrative assistant or secretary, including one year at a level comparable to a Senior Administrative Assistant with the District and experience in a construction or maintenance environment that provides broad, general knowledge of building and maintenance trades. Experience in a lead capacity is highly desirable. LICENSE OR CERTIFICATE: A valid California driver's license and proof of insurability may be required for some positions to drive a District or personal vehicle to attend meetings or pick up/deliver documents or other materials. PHYSICAL DEMANDS AND WORKING ENVIRONMENT The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard office setting. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with students, academic and classified staff, and others. At least minimal environmental controls are in place to assure health and comfort. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information; and to occasionally travel to other offices or locations to attend meetings or to pick up or deliver materials. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction. SPECIAL COVID-19 NOTICE: Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work. Thank you for your continued interest in working at the SOCCCD. The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. More information can be found on our District website by visiting https://www.socccd.edu/communications/covid-19-information . NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. SOCCCD will not sponsor any visa applications. PLEASE NOTE: A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status. Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS DISABILITY ACCOMODATIONS: If you require special accommodations in the application and/or selection process, please notify District Human Resources at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu. ATTENDANCE REQUIREMENT: Report to work on a regular and consistent basis, as scheduled, to assigned job. CAMPUS CRIME AND SAFETY AWARENESS: Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in the District Human Resources office upon request. DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY (EEO): The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds. Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion. SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER Important: You must complete your application for a posting by 11:59 p.m. , Pacific Standard Time, by the deadline, along with any required documents , in order to be considered for the position. Applicants must complete all fields/sections on the application. Do not type "See Resume" or leave any fields blank. Applicants must enter their work experience, education, etc. on the District application. Applications reflecting "See Resume" will be considered incomplete and will not be considered for recruitment.

Job Description and Duties Under the general direction of Office Chief for Active Transportation & Transit Planning, a Supervising Transportation Planner, the incumbent manages and updates the Statewide Bicycle and Pedestrian Plan (SBPP). The Branch’s work includes updating, implementation tracking, external outreach, and internal coordination for SBPP in alignment with the State's objectives, goals, and vision. The incumbent implements the SBPP through coordination with Districts, DOTP's Office of Strategic Investment Planning, and the Active Transportation database to identify projects that are competitive for state and federal discretionary funding programs. The incumbent coordinates with all statewide modal plans, particularly the Statewide Transit Plan, to ensure first mile/last mile active transportation needs and California Coastal Trail needs are appropriately incorporated. The incumbent leads the SBPP development efforts including working with external and internal offices and divisions, private stakeholders, community organizations, advocacy groups, state agencies, local and regional governments, federal government, and Tribal governments. Using project management tools and principles the incumbent is accountable for assessing needs, establishing work plans, meeting delivery time frames, reporting success, elevating challenges, and regularly discussing progress with management and advisory committees. The incumbent communicates how the SBPP supports the California Transportation Plan and other Caltrans modal plans (for example, Interregional Transportation Strategic Plan, Statewide Transit Plan, California Freight Mobility Plan, California Aviation Plan, California Rail Plan) and its relationship to state (SB1, SHSMP) and federal (ATIIP) funding programs. The incumbent adheres to Caltrans policy and directives, ensures SBPP addresses equity among communities, and includes robust engagement with those communities. The incumbent demonstrates leadership and an ability to identify options and recommend the preferred option to make decisions or address challenges. The incumbent works to make bicycling, walking, and transit a more comfortable, convenient, and connected system. The incumbent manages DOTP's Active Transportation database to identify projects that are competitive for state and federal discretionary funding programs. The incumbent coordinates closely with California Coastal Commission and Division of Environmental Analysis to support the California Coastal Trail planning and build out. The incumbent coordinates with internal and external transit partners on transit planning, transit needs, and transit project identification, especially where those overlap with active transportation and complete streets needs and projects. Eligibility for hire may be determined by your score on the Senior Transportation Planner Exam. For those who do not have current eligibility (e.g. transfer, permissive reinstatement or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. The Senior Transportation Planner Exam is located here: https://www.calcareers.ca.gov/CalHrPublic/Exams/Bulletin.aspx?examCD=8TR49 T he Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position. PARF# 74-4-135 / JC-405410 You will find additional information about the job in the Duty Statement . Working Conditions Position located in Sacramento County. This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’s evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee’s designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate. New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. Minimum Requirements You will find the Minimum Requirements in the Class Specification. SENIOR TRANSPORTATION PLANNER Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-405410 Position #(s): 900-074-4724-XXX Working Title: State Bicycle & Pedestrian Plan Program Manager (Specialist) Classification: SENIOR TRANSPORTATION PLANNER $7,563.00 - $9,398.00 # of Positions: Multiple Work Location: Sacramento County Telework: Hybrid Job Type: Permanent, Full Time Department Information Caltrans Mission: Provide a safe and reliable transportation network that serves all people and respects the environment. Caltrans Vision: A brighter future for all through a world-class transportation network. The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success. Caltrans is about celebrating diversity, valuing one another, and recognizing that Caltrans is strong not in spite of the diverse attributes of our workforce, but because of our diversity. Department Website: www.dot.ca.gov Frequently Asked Questions for an Applicant: http://dot.ca.gov/jobs/docs/faq-ct-applicants-081617.pdf Director’s EEO Policy : https://dot.ca.gov/programs/equal-employment-opportunity Director’s EEO Policy Statement: https://dot.ca.gov/programs/equal-employment-opportunity Special Requirements Possession of a valid driver’s license is required when operating a state owned or leased vehicle. A Statement of Qualifications (SOQ) is required and must be submitted along with your state application. The SOQ is a discussion of how an applicant’s education and experience meet the evaluation criteria below and qualify them for the position. The SOQ serves as documentation of each applicant's ability to present information clearly and concisely in writing. You must include specific examples, including the length of time of each statement of experience, addressing each evaluation criteria listed below. The SOQ must not exceed two (2) pages in length and written in no less than 12 point font. Each evaluation criteria must be addressed separately and in order. Resumes, letters, and other materials will not be considered as your response to the SOQ. The SOQ will be utilized as screening criteria for the hiring interview only and will not be used for the purposes of examination. 1. Approach to developing a statewide, policy-level plan with implementable actions and tracking mechanism (Vision and Strategic Thinking). 2. Ability to effectively communicate in writing and verbally with different audiences (Communication). 3. Ability to effectively develop and lead multi-disciplinary teams (Teamwork/Partnership). Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent. Here is a list of evaluation agencies: https://www.naces.org/members . Please redact birthdates and social security numbers. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 12/14/2023 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Transportation Attn: Caltrans DHR Contact Certification Services MS-90 P O Box 168036 Sacramento , CA 95816-8036 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Transportation Caltrans DHR Contact Classification and Hiring Unit - ECOS 1727 30th Street, MS 90 Sacramento , CA 95816 Closed on weekends and State holidays. 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is optional. It may be included, but is not required. Statement of Qualifications - Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Benefits Click HERE to view the Benefits Summary for Civil Service Employees in the State of California. Contact Information The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position. Human Resources Contact: Bryan A Dominguez (279) 234-2532 Bryan.Dominguez@dot.ca.gov Hiring Unit Contact: Bonny Tam (916) 215-1312 PMPPARFS@dot.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: Caltrans EEO Office (844) 368-3367 Ask.eeo@dot.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Important Applications Instructions The State application (STD. 678) is required and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, the Job Control number (JC-405410), PARF# 74-4-135 and title of the position (Senior Transportation Planner) must be included on the STD. 678 form. Electronic applications through your CalCareers account are highly recommended and encouraged. Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position. NOTE: Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position. Survey Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job. https://forms.office.com/g/RyK102ty4G https://youtu.be/oC9wIp8QalI Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 12/14/2023

Description: Working Title Digital Content Specialist SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Marketing and Enrollment Management Appointment Type This is a Temporary position. Time Base Full-Time (1.0) Work Schedule Monday through Friday; 8:00 AM - 5:00 PM Anticipated Hiring Range $5,517- $5,840 Per Month ($66,204 - $70,080 Annually) Salary is commensurate with experience. Position Summary Under direction from the Director of Brand and Marketing, and in close collaboration with the Lead Digital Communications Specialist, the Digital Content Specialist helps promote the University’s work through the institution's digital presence. The Digital Content Specialist will collaborate with our marketing and creative teams to optimize our website content and implement effective SEO techniques to improve our online visibility and user experience. They will be responsible for maintaining the integrity and accuracy of our website content, analyzing website traffic through Google Analytics 4 (GA4), and ensuring that our website ranks favorably in search engine results. You will partner closely with the marketing team and will influence the success of campaigns and programs based on data. You will have experience not only building out reports and dashboards, but also experience providing recommendations and actionable insights to the team. You will be highly motivated, a self-starter, and have experience working cross-functionally to get the data you need to be successful. The Specialist also ensures content is in compliance with SFSU’s web policies, accessibility, and other standards with an emphasis on the university’s content management system, branding, and enrollment marketing goals. Works collaboratively with college web producers, other departments across campus, and partners with IT web staff to administer web content policy. To be effective in this role, they must have a strong eye for effective website design and a strong ear for well written, SEO-driven content. The Specialist has a strong desire to continuously improve on what they’ve crafted and is always looking for new opportunities and ways to repurpose, reuse, and recycle content. Position Information Website analysis Create and improve systems to organize, analyze, and share data and online content. Evaluate existing systems and identify ways to improve efficiencies or provide a better user experience for website visitors. Perform data analysis and create reports and presentations highlighting key metrics that summarize initiatives and guide future strategic planning. Work in collaboration with web developers, designers, and content strategists to formulate objectives and technical processes for web systems. Provide tech support and troubleshooting assistance as needed. Using GA4 to extract and analyze data generated by online user activity. Report findings with data visualizations that are easy to understand. Communicating insights and providing solutions that have demonstrable results. Working with web development and marketing teams to implement solutions. Understanding the behavior and expectations of online visitors. Determine most important KPIs to track. Staying up to date with the latest trends in online marketing and design Web Content Development, Editing, and Maintenance Perform regular website audits to identify technical issues, recommend improvements, and ensure optimal performance following ATI accessibility guidelines. Edit and proofread website content to ensure accuracy, clarity, and consistency that aligns with institutional goals, objectives, and branding. Assists with website development projects to support the University’s marketing and communication initiatives, in collaboration with the strategic marketing communication and college communication teams. Responds to all requests in a timely fashion, offering solutions that effectively address our users' needs. Marketing Analytics and Reporting Be the “analytics expert” for the marketing team, providing intelligent data, insights, and metrics to improve performance (this includes building out reports to compare and tell a story around our website metrics, social media, and digital campaigns metrics). Build dashboards and reports for the marketing team and enable the team to use the reports on their own. Work closely with marketing leaders to forecast marketing activities. Analyze marketing performance and report out on trends that will increase pipeline and marketing campaigns. - Other duties as assigned Minimum Qualifications To enter this classification, a basic foundation of knowledge and skills in technical information systems and application program packages is a prerequisite. This foundation would normally be obtained through a bachelor’s degree in computer science, information systems, educational technology, communications, or related fields, or similar certified coursework in applicable fields of study. Foundation knowledge and skills for the Information Technology Consultant, depending on the nature of the position assignment, may include working knowledge of common software application packages, equipment platforms, reference database systems and sources, and training methods and a basic understanding of networks, data communication, and multimedia systems. The career level is broad and includes intermediate through senior level positions. Incumbents at this level work relatively independently and possess the experience to be fully proficient in performing most or all of the work assignments defined for their position. Typically, incumbents have acquired the requisite skills and knowledge through a combination of education, training, and progressive work experience to be able to demonstrate competence in independently applying technical judgment to standard and nonstandard applications and systems, solving a wide range of problems, and developing practicable and thorough solutions, and using effective communication and listening skills. Ability to identify, develop, and coordinate plans for use of site resources (e.g., staffing budget, and materials) and to define site procedures for ongoing administration and maintenance. Ability to maintain materials, inventory, and technical references and administer facility and system security practices. Knowledge of system utilities, features, installation and maintenance procedures and general operation. Basic knowledge of data and file structures, database systems and related utilities, operating systems, and communication interface programs. Ability to perform system, database, and network maintenance tasks and to use standard software packages. Knowledge of local area network system configuration, protocols, and/or transmission media. Ability to analyze and troubleshoot system connection and interface malfunctions. General knowledge of operating systems and hardware for problem identification and analysis. Knowledge of copyright laws and industry standards. Demonstrated ability to assist others in completing work assignments including the ability to provide basic work direction and training. Preferred Qualifications Two years’ experience in CMS/Drupal and User Experience (UX) and User Interface (UI). Working knowledge of marketing and research techniques and methods. Worked closely with marketing teams and have provided recommendations in the past that have contributed to growth in marketing and pipeline. Ability to apply market research to identify communication needs and target audiences. Exceptional interpersonal skills, including strong public speaking, listening and interpretive skills. Excellent attention to detail and a keen eye for design aesthetics. Strong written and verbal communication skills. Ability to work independently, manage priorities, and meet deadlines in a fast-paced environment. Problem-solving mindset and willingness to stay updated with industry trends and best practices. Ability to work independently and as part of a team, self-motivated, adaptable, and possessing a positive attitude. Ability to communicate/interact professionally and tactfully with people of different levels of education, cultural backgrounds, and life experiences and to exhibit an adequate level of respect to fellow employees and the University community at large. Working in higher education experience a plus. Experience with digital asset management and/or project management systems. Familiar with basic design, photo, video, and web best practices Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled

Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Assistant Director, Finance and Administration . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $7,917 per month, commensurate with qualifications and experience. The salary range for this classification is $4,583 to $14,713 per month. Classification Administrator II Position Information The California State University, Office of the Chancellor, is seeking an Assistant Director, Finance and Administration to responsible for managing IP operational services, which include principal advisor to the Executive Director on the annual budget; financial and budgetary oversight of IP transactions; consultation and assistance to the Executive Director on global human resource activities; organizational effectiveness; and technology and application support for overseas study centers. In consultation with the Executive Director, the Assistant Director oversees the strategic, financial, and operational planning for IP and operations of the seven overseas centers in support of its mission, vision, and values. Responsibilities Under the general direction of the Executive Director, International Affairs , the Assistant Director, Finance and Administration will perform duties as outlined below: Accounting, Budgeting, Forecasting and Financial Reporting: -Manage all financial operations, including budget, financial accounting, accounts payable, receivables, payroll, contracts, overseas banking, financial audit for the program and seven (7) overseas study centers. -Develop an annual operating budget, mid-year and annual forecast, including the development of detailed accounts supporting IP study centers' activities and initiatives. -Manage the transition of the program shadow accounting system to the CSU enterprise system. -Ensure fiscal transactions and expenditures comply with the State, CSU and Chancellor's Office policies and procedures. -Manage all related financial workflows, including review and approval of all IP purchases. -Prepare timely and accurate monthly financial reports comparing actual expenditures to budget. Identify budget risks and opportunities for savings. -Monitor, track, and generate monthly to year-to-date fiscal expenditure reports, Analyze and recommend spending patterns, including negotiated global faculty and staff salaries, supplies, and services. -Oversee the monthly reconciliation, including FileMaker, Fiscal Reports, Cash Reconciliation, OneCard, etc. -Establish internal controls and policies and procedures governing all financial operations. Train support staff on policies and procedures and ensure compliance with State, University, and Foundation policies and procedures. -Maintain accurate accounting for fund balancing cash accounts. Ensure financial transactions conform to State and Chancellor's Office regulations and make necessary corrections. -Oversee cash flow planning and ensure availability of funds as needed. -Responsible for mid-year and year-end close process and reporting. Work closely with the Division Director of Operations on the annual budget process and year-end closing. Informs Division of budget issues or constraints that need to be addressed. -Serve as the principal advisor to the Executive Director on the annual budget. Management and Operations: -Provide leadership to Student Financial Services Specialist, with accountability for results. Manage the staff to ensure that work is properly allocated and completed in a timely and accurate manner and guide overall department priorities. -Analyze internal operations for the program and study centers and identify process enhancement areas and growth opportunities. -Involved in implementing new functionality and upgrades to internal databases such as Academic Database, Exchange Database, Terra Dotta System, FileMaker, and Smartsheet. -Coach Student Financial Services Specialist and overseas study center staff in developing efficient and effective departmental processes. -Develop actionable operational, financial, and strategic plans that ensure alignment with short-term and long-term objectives. -Oversee the overall record retention ensuring compliance with the host country and CSU document retention policy. -Develop department policies, procedures, and practices to maintain appropriate internal controls and quality customer service. -Provide advice to the Executive Director, Resident Directors, and Program Coordinators on financial matters, and interpretation of Chancellor’s Office and State policies and regulations. -Primary contact for campuses for the appointment of Resident Directors, onboarding, and visa process. -Oversee overseas leases, inventories, and banking authorizations. -Preliminary review contracts and ensure compliance with University procurement policies and procedures. Global Human Resources and Operations: -Manage personnel practices to ensure compliance with in-country labor laws and other legal affairs. -Coordinate processing of staff and faculty US and/or in-country contracts ensuring compliance with labor law. -Coordinate regularly with on-site labor consultants regarding contract status to ensure contracts are renewed timely and payroll is processed accurately and timely. -Manage personnel issues guiding sensitive performance issues and work with Director and employee’s supervisor to develop the best course of action while ensuring compliance with in-country labor laws. -Manage the recruiting, selection, and on-boarding processes for overseas staff and faculty. Work with Director and on-site team to ensure the selection of the right candidates for all positions. -Assess and coordinate essential technology and training needs for overseas operations to meet IP short- and long-term goals. -Support a culture of belonging and inclusion in which all team members feel valued and recognized. -Manages the information requirements of the study center, to include academic and business needs, including setting up SharePoint intranet site and Canvas. Special Projects and Other Duties as Assigned: -Other duties as assigned. -Work collaboratively with IP Assistant Directors and staff in support of IP goals and initiatives. -Provide general assistance to the IP staff as needed for the effective and efficient operation of the department, including serving as a resource in IP fiscal transactions. Qualifications This position requires: -A Bachelor’s Degree from an accredited four-year university with a focus in business, accounting, or related field. -A minimum of six years of progressively responsible experience in finance and administration in higher education. Including professional budget experience in budget development, preparation reconciliation, financial analysis, management of complex budgets or related experience. -Experience managing day-to-day office operations, including the development and maintenance of office procedures, and project management. -Demonstrated strong ability to acquire, allocate, and optimize the use of fiscal resources. -Strong background in accounting, budget, student financial accounting, and management. -Demonstrated working knowledge of internal control concepts and techniques. -Strong sense of service orientation with a proven ability to balance customer service, controls and compliance. Ability to develop creative solutions in situations where many variables are constrained, and the initiative to constantly improve the department. -Demonstrated ability to analyze complex information and formulate logical and objective conclusions and action plans. Ability to articulate analysis, options and conclusions orally and in writing. -Demonstrated ability to be innovative, applying experience, knowledge and judgment to situations. -Proven ability to work collaboratively and effectively communicate with an ethnically and culturally diverse community. -Competency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook. -Thorough knowledge and experience in analyzing problems and complexities associated with automated financial systems and PC software. Includes skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Preferred Qualifications -Working experience with Smartsheet, Adobe Sign and Adobe Creative Suite. -Knowledge of international labor law. -Experience in electronic payment processing application such as Cashnet/Higher One. Experience in enterprise accounting software such as PeopleSoft. -Demonstrated leadership and team building skills with the ability to lead and supervise staff. -Demonstrated ability to maintain strict confidentiality in all matters and perform a wide range of duties that require tact, sensitivity, independent judgment, diplomacy, flexibility and discretion. Application Period Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS) in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS ). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Dec 07 2023 Pacific Standard Time Applications close: Closing Date/Time:

Description Principal Client Support Specialist Full-Time Employment Opportunity The position opens on Thursday, November 16, 2023, and the final filing date is Thursday, December 14, 2023 at 5:00 pm or after receiving 100 qualified and completed applications, whichever is first. The City of Sunnyvale is seeking a service-oriented Principal Client Support Specialist for the Information Technology Department. The incumbent will lead, the client support services team, a team dedicated to providing a Citywide service desk, knowledgebase, and end-user device field support. The team focuses on cell phone, radio, mobile device, and desktop computing support along with managing the Information Technology Service Management (ITSM) system which includes IT asset management and change management functions. Strong customer service business-to-technical skills and experience in implementing and supporting client devices, troubleshooting issues, performing systems analysis, multi-tasking, and end-user training and support are essential for this role. This position interacts with department staff and the ideal candidate should demonstrate an exceptional ability to communicate with IT and business staff, consultants, contractors, public, and other project stakeholders effectively and efficiently. The Information Technology Department (ITD) provides secure, reliable, and integrated technology solutions in alignment with the needs and goals throughout the city in a timely manner, while delivering excellence in customer service. Within the department, the Infrastructure Services Division manages the City's server and storage platform, network (voice and data) infrastructure, desktops and laptops, emergency and non-emergency radios, operating system for all hardware, desktop applications and email in a manner that enables City Staff to support the City's operations effectively and efficiently. DEFINITION: Under general direction of an Information Technology Manager, supervises, coordinates, monitors, performs and supports all functions of the ITSM (IT Service Management System) and Service Desk functions such as incident/problem management, request fulfillment, asset management, knowledgebase management, IT service catalog; analyzes, implements, administers, and maintains computer systems, client devices (desktops, laptops, tablets, SmartPhones, etc.), data and voice systems; server/storage systems; provides ongoing technical and operational support and customer service assistance in the use of client devices and City information systems in one or more of the following areas: installation, repair, service desk, and/or training; analyzes, installs, maintains, repairs, tests, trains, monitors and supports new or modified technology and business systems, products, processes and equipment and maintains existing systems under the appropriate Service Level Agreements (SLAs); provides related technical, operational and managerial assistance conducting research, analysis and preparation of reports and making appropriate recommendations; participates in and/or manages infrastructure, system implementation or client services projects to include schedule and resource planning; provides training and technical support to technical staff and end users; closely coordinates and works with departmental managers, system owners, end-users, public officials, the public, vendors, and project teams; executes the Information Technology Strategic Plan; assists in the development and management of the unit's performance measures and budget; supervises and manages staff within the unit; operates as the subject matter expert; and performs related work as required. DISTINGUISHING CHARACTERISTICS Principal Client Support Specialist is the highest level in the classification series. The classification of Principal Client Support Specialist is distinguished from the higher-level Information Technology Manager in that the Information Technology Manager is responsible for the overall administration of the division. This classification is further distinguished from the lower-level Senior Client Support Specialist in that the Principal Client Support Specialist is assigned the most complex duties and responsibilities of the positions in the series, is responsible for the functions within the ITSM, works independently to complete operational and project tasks, lead IT projects, and have full supervisory responsibility. Essential Job Functions ESSENTIAL JOB FUNCTIONS: (May include, but are not limited to, the following): Supervises assigned IT staff; participates in selection process; provides mentorship, guidance and direction; provides and coordinates training; directs and administers evaluations of assigned staff. Assists with the development of department and unit goals and correspondingly aligned goals of assigned staff. Assists in the development and implementation of department or Citywide goals, objectives, policies and procedures; educates employees and managers on technical issues related to area of assignment; analyzes and recommends strategies to improve effectiveness of operation. May represent the Information Technology Department in interdepartmental, interagency and public meetings; acts as staff to and/or serves on Citywide, Regional or Inter-Agency committees and task forces as assigned. Installs, configures, and tests desktop computer hardware, voice and/or data communications equipment, server/storage equipment and software applications and integrates them with related technical and business systems; researches and evaluates new technologies. Performs equipment and system set-up including necessary interconnections and performance monitoring. Provides technical assistance to City employees either in person or over the telephone; troubleshoots hardware and software problems; repairs equipment and software to ensure proper operations; refers problems to appropriate staff as needed. Coordinates with voice and data communications service providers for the installation and maintenance of communication services. Oversees maintenance of the City's telecommunications cable plant provided by contractors. May be required to perform minor cabling work. Provides technical support and customer service assistance either in person, online or over the telephone; resolves problems or escalates to Management as needed. Provides Citywide information technology training standards; develops, coordinates and conducts new employee orientations regarding the City's software applications and voice and/or data communications equipment. Develops, or assists with the development and implementation of policies and procedures consistent with those of the organization to ensure efficient operations; develops and maintains technical user documentation and support materials, including multimedia documentation, replacement schedules, modification of technology standards and recommendations for training programs. Oversees and develops training programs and orientations; develops and approves training materials; provides training to users and technical support staff through both formal and informal training programs. Provides technical support, including testing and equipment maintenance for meetings in the City Council chambers. Maintains and supports business and voicemail systems, call accounting systems, desk sets and other stationary telephone equipment. Provides technical direction, guidance, and customer service assistance to City employees in the operation and use of desktop computers, server/storage and City information systems. Configures and monitors systems based on Cybersecurity practices and procedures. Makes recommendations on new technologies, business processes and/or streamlines functions. Oversees the team and answers, evaluates and prioritizes incoming telephone, voice mail, e-mail, online and in-person requests for assistance from City employees experiencing problems with hardware, software and other information and computer-related technologies; sets priorities and assignment of service requests to resolve problems in the most expedient manner; makes recommendations regarding best solutions and products to meet user's business needs. Assists in analyzing data and preparing reports and technical documentation. Interacts with and assists Network Engineers/System Administrators in troubleshooting and diagnosing desktop computing, server/storage and Local Area Network (LAN) and Wide Area Networks (WAN) problems. Oversees, develops, maintains and approves technical system documentation within the knowledgebase; ensures completion of technical documentation by subordinates. Provides Citywide system alerts, outages or maintenance notices as needed. Ensures compliance with industry and government regulations. Facilitates effective team interaction and cross-functional team coordination. Guides IT staff in the creation of operational procedure manuals as needed. Provides system support to IT staff and serves as a liaison to vendor technical staff. Provides resource and staff loading plans for use on projects. Manages and monitors tasks related to projects or system implementations. Chairs and facilitates meetings where appropriate and distributes minutes to all project team members. Prepares presentation materials for meetings, documents and follows up on important actions and decisions from meetings. Provides verbal and written reports in assigned areas of responsibility. Develops project plans based on standard Project Management guidelines and leads or participates in projects according to the plan. Plans and executes projects according to the IT Strategic Plan. Recommends and assists in the implementation of goals and objectives; establishes schedules and methods for the performance of projects and assignments; implements policies and procedures. Evaluates operations and activities of assigned responsibilities; recommends improvements and modifications; prepares various reports on operations and activities. May report to the EOC in a major event on behalf of an IT Manager. Plan, prioritize, assign, supervise and review the work of assigned staff. Participate in budget preparation and administration for projects, operations or technology investments; monitor and control expenditures. WORKING CONDITIONS Position requires prolonged sitting, standing, walking, reaching, twisting, bending, kneeling, crawling, squatting and stooping in the performance of daily activities. The position also requires repetitive hand movement and fine motor coordination in performing computer installation and repair and preparing reports using a computer keyboard. Additionally, the position requires both near and far vision when repairing and installing computers and/or when reading written reports and work-related documents. Additionally, color vision is required to accurately interpret visual displays and voice and data wiring color code standards. The nature of the work and assignment requires the ability to climb ladders and work in small spaces. Acute hearing is required when communicating by telephone and in person. The need to lift, drag and push equipment and materials weighing up to 50 pounds is also required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation. Minimum Qualifications MINIMUM QUALIFICATIONS: Education and Experience: The minimum qualifications for education and experience can be met in the one of the following ways: A Technology Certificate from an accredited college or trade school in information technology, computer and information research science, computer engineering, computer applications, web technologies, computer information systems, application development, database design, programming, network architecture, network and computer systems administration, telecommunications administrations, electronic engineering technology, technology project management or related field AND SEVEN years of experience in computer systems support, desktop/user support, general information technology support, telecommunications support or networking support; OR An Associate's degree or have completed 60 semester or 90 quarter units at an accredited college or university in public administration, business administration, systems administration, network systems administration, business information systems, computer science, software information systems, information technology, electronics technology, or related field AND SEVEN years of experience in computer systems support, desktop/user support, general information technology support, telecommunications support or networking support; OR A Bachelor's degree or four years of full-time post-secondary education from an accredited college or university with concentration in computer science, computer engineering, business administration, public administration, information technology, informatics, web science, business information systems, electronics technology or related field AND SIX years of experience in computer systems support, desktop/user support, general information technology support, telecommunications support or networking support; OR At least one of CompTIA A+, NetApp Certified Data Administrator (NCDA), SNIA Certified Storage Professional (SCSP), SNIA Certified Information Architect (SCIA), or one/multiple Microsoft Certified Associate or Engineer Role-based certification AND SEVEN years of experience in computer systems support, desktop/user support, server/storage support, general information technology support, telecommunications support or networking support. NOTE: A Master's of Science degree in Computer Science, Computer Engineering, Computer Information Systems, Public Administration, Business Administration or related field may be substituted for one year of experience. Knowledge of: Depending upon assignment: Principles and practices of excellent customer service. Principles and practices of IT Infrastructure Library (ITIL). Principles and practices of IT Service Management (ITSM) systems to include Incident/Problem Management; Request Fulfilment; Knowledgebase; Asset Management and IT Service Catalogs. Advanced principles and practices of business systems applications, databases, office automation software and operating systems commonly used on desktop computers and networked systems. Advanced principles and practices of computer, business or telecommunications operations, including operating systems and software products; principles and practices of server/storage solutions, local area networks (LAN) and wide area networks (WAN). Principles, practices, methods and techniques of providing customer service, training and providing technical and functional support to end users. Methods and techniques of modern office business software programs, recordkeeping, report preparation, technical documentation and writing. Personal computer hardware, operating systems, common personal computer applications for office automation. Computer peripheral such as printers, copiers, scanners, plotters, and external storage devices. Applicable industry and safety codes and standards. Office methods, procedures, software and equipment. Current developments and trends of client services and service desk call centers. Principles and practices of budget monitoring. Principles and practices of supervision, training and performance evaluation. Methods and techniques to motivate staff and manage effective teams. Applicable industry and safety codes and standards. Cybersecurity practices and procedures. Principles of project management. Ability to: Provide excellent customer service. Supervise, coach, guide and mentor team members. Communicate effectively, orally and in writing, to include translating technical terms into non-technical terms. Identify, analyze and define administrative and technical issues, collect information, establish facts, draw valid conclusions and make appropriate recommendations. Assess the risks and costs of IT operations and developing cost-effective solutions. Supervise the work of subordinate employees and maintain functional relationships with a variety of other technical and non-technical staff. Effectively organize, prioritize and complete work assignments in an expedient and customer service orientation. Provide technical advice and consultation to City staff in person, over the telephone, or by email. Develop project plans based on standard Project Management guidelines and leads or participates in complex client services and ITSM design projects according to the plan, in support of the IT Strategic Plan and City goals. Identify, analyze and resolve customer/user problems; take appropriate corrective action to problems; research technical materials to provide solutions to problems, or refer problems to appropriate staff. Independently develop and coordinate effective administrative and business systems, programs and procedures. Learn more complex principles, practices, techniques and regulations pertaining to assigned duties. Analyze current and future training, data, voice, software/hardware, server/storage requirements and needs; make appropriate recommendations; develop, present and evaluate training programs and new employee training sessions. Effectively interpret and explain applicable processes, regulations, information technology protocols and hardware/software application solutions to users; listen and communicate information to persons with a diverse background of knowledge and experience. Develop and implement revisions to standard operating procedures to improve effectiveness and/or comply with technological changes as appropriate. Perform a variety of tasks in a consistent and accurate manner. Direct, train and assist with the evaluation of assigned staff. Make sound decisions within established guidelines. Prepare and maintain clear, concise and accurate written reports, records and other related documentation. Make public presentations, as necessary. Establish, maintain and promote positive and effective working relationships with employees, other agencies, public officials and the public. Effectively organize, prioritize, follow-up, and use good judgment on work assignments to meet established deadlines. Determine needs for and/or develop administrative/operational policy proposals. Perform alternative cost/benefit analysis for network or server/storage enhancement or replacement and provide recommendations. Develop and maintains technical system documentation. Assist in contract development and negotiation and manage vendor performance. Develop and provides training and materials to end-users and other technical staff. Respond to cybersecurity issues and remediate in a timely manner. Serve as a client liaison to identify and define project requirements, scope and objectives. Willingness to: Provide emergency response to reduce downtime, correct errors or monitor vendor activity surrounding critical system failures, off-hours scheduled maintenance downtime or work on call on a scheduled and as needed basis. Provide services in different geographical locations throughout the City as requested by users or needed. Licenses/Certificates: Possession and maintenance of a valid class C California driver's license and a safe driving record, or the ability to provide alternate transportation which is approved by the appointing authority. Possession and maintenance of CompTIA A+ certification. Possession and maintenance of one or more Microsoft Certified Associate or Engineer Role-based certification(s). DESIRABLE QUALIFICATIONS Public sector employment experience. Proven track record of successfully managing or supervising a Service Desk or Call Center. Proven track record of motivating teams and providing supervision to high-performing teams. Possession and maintenance of the following: ITIL (IT Infrastructure Library) Certification Possession and maintenance of HDI Desktop Support Technician Possession and maintenance of CCNA (Cisco Certified Network Associate) NetApp Certified Data Administrator (NCDA), Microsoft 365 Certified: Modern Desktop Administrator Associate Microsoft 365 Certified: Messaging Administrator Associate Microsoft 365 Certified: Teamwork Administrator Associate Microsoft 365 Certified: Security Administrator Associate Microsoft 365 Certified: Teams Administrator Associate Microsoft 365 Certified: Developer Associate Microsoft Certified: Azure AI Engineer Associate Microsoft Certified: Azure Administrator Associate Microsoft Certified: Azure Developer Associate Microsoft Certified: Azure Security Engineer Associate Microsoft Certified: Data Analyst Associate Microsoft Certified: Azure Data Scientist Associate Microsoft Certified: Azure Data Engineer Associate Microsoft Certified: Azure Database Administrator Associate Microsoft 365 Certified: Enterprise Administrator Expert Microsoft Certified: Azure Solutions Architect Expert Microsoft Certified: Azure DevOps Engineer Expert Microsoft Certified: Dynamics 365 + Power Platform Solution Architect Expert Microsoft Certified: Dynamics 365: Finance and Operations Apps Solution Architect Expert SNIA Certified Storage Professional ( SCSP ) SNIA Certified Information Architect ( SCIA ) Application and Selection Process APPLICATION PROCESS The application period closes on Thursday, December 14, 2023, at 5:00 pm (postmarks or faxes are not accepted) or after receiving 100 qualified and completed applications, whichever is first. Candidates are asked to fully describe any training, education, experience, or skills relevant to this position. Electronic applications may be submitted online through the City's employment page at https://sunnyvale.ca.gov , and click on 'City jobs'. Late or incomplete applications will not be accepted. EXAM PROCESS Applications will be competitively screened based on the minimum qualifications of this position. Based upon a review of the application materials, the most qualified candidates will be invited to participate in the oral examination process scheduled for January 9, 2024 or January 11, 2024. (Note: The examination process may be changed as deemed necessary by the Director of Human Resources). SELECTION PROCESS Those candidates that receive a passing score on the examination will be placed on an eligibility list for up to one year, in accordance with the City's Civil Service Rules and Administrative Policies. Top candidates on the eligibility list will be invited to participate in a selection interview with the department tentatively scheduled for January 22-23, 2024 . Any candidate that is selected by the hiring department will be required to successfully complete a pre-employment process, which may consist of a background history check, as well as a medical exam(s) administered by a City selected physician(s) before hire. Prior to starting work, all newly-hired employees will be fingerprinted to check conviction history. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose conviction history will result in refusal of employment or termination. Positions which are covered by the Department of Transportation regulations are required to submit to a pre-employment drug test and to random drug and alcohol testing. INFORMATION ABOUT PROOF OF EDUCATION Please note: Any successful candidate, selected by the hiring department will be required to submit proof of education (i.e. original copy of the diploma or college/university transcripts). ADDITIONAL INFORMATION Positions in this job classification are represented by the Sunnyvale Employees Association (SEA). The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract. The City of Sunnyvale is an Equal Opportunity Employer. It is the policy of the City of Sunnyvale not to discriminate against all qualified applicants or employees on the basis of actual or perceived race, religion (including religious dress or grooming practice), color, sex (includes gender, pregnancy, childbirth, medical conditions related to pregnancy or childbirth, breastfeeding or medical conditions related to breastfeeding), gender identity and/or gender expression, sexual orientation (including heterosexuality, homosexuality and bisexuality), ethnic or national origin, ancestry, citizenship status, uniformed service member status, marital status, family relationship, age, cancer or HIV/AIDS related medical condition, genetic characteristics and/or genetic information, and physical or mental disability. Applicants needing special accommodations for testing should submit a request to the Department of Human Resources at time of application. Summary of Sunnyvale's Employees Association SEA Notice of CFRA (California Family Rights Act) Rights and Obligations Closing Date/Time: 12/14/2023 5:00 PM Pacific

Working Title Event Services Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Housing, Dining & Conference Services (HDCS) Appointment Type This is a one-year probationary position. Time Base Full-Time (1.0 FTE) Work Schedule Monday through Friday; 8:00 AM - 5:00 PM Anticipated Hiring Range $4,920.00 - $5,167.00 Per Month ($59,040.00 - $62,004.00 Annually) Salary is commensurate with experience. Position Summary Under the general lead of the Event Management Specialist, the Event Services Coordinator is responsible for developing & managing relationships with internal and external clients who utilize university facilities. The Event Service Coordinator will meet the logistical needs of clients through collaboration with all necessary cross-campus departments. The individual will assist in the planning, organizing and implementing of events within Event Services and functions in support of the overall mission and goals of SFSU. The Event Services Coordinator will anticipate problems and develop appropriate solutions by investigating, analyzing and solving operational issues and complaints. This role will also include managing and maintaining accurate inventory control with Facilities Services’, University Police, Enterprise Risk Management, and labor chargeable services. Position Information CUSTOMER & EVENT MANAGEMENT Develop and manage relationships with internal and external university clients who utilize San Francisco State University’s facilities. Develop and maintain excellent client relations while managing all details associated with each event. Liaison with vendors and minimize risk by ensuring appropriate liability insurance for all event-related matters. Primary point of contact for events and provide clients with updates as necessary for each event. Responsible for vendor management and client contract negotiations for events. Oversee event reservations, event planning, facilities coordination, technology management, insurance policy standards and documentation for all client events within Event Services. Communicate with various University entities including, but not limited to, University Police Department, Enterprise Risk Management, and Capital Planning, Design & Construction of upcoming events and clients' logistical needs, technical and supervisory support, AV needs, alcohol clearance approvals, State Fire Marshall special event application approvals and facilities support. Develop and implement procedures and solutions to improve the Event Services Associates program. Provide information to clients in relation to campus rates, policies and procedures of events, camps and conferences by the Conference & Event Services area. Ensure facility rules, regulations and policies are enforced at all times while on campus grounds. Conduct walkthrough of rental spaces with clients and campus stakeholders. ADMINISTRATIVE Identify and implement sustainable practices in all areas to include, but not limited to, event production, procurement, and use of various resources. Create tools to solicit feedback from clients and campus stakeholders and recommend service charges or enhancements based on feedback provided. Evaluate and review insurance policies; ensuring agreements for short-term rentals have proper documentation in relation to insurance, payment, and signed agreements. Create and prepare various agreements and revenue reports related to short-term rentals. Maintain and create electronic and paper records and files of each short-term rental agreements. Provide strategic event planning skills while producing and executing basic event plans, from concept through execution of each event. Track, monitor, and compile data of client bookings and maintaining close contact with clients and service partners to ensure a successful event. Coordinate with Enterprise Risk Management and Procurement to review and amend agreement verbiage to ensure rental agreements meet legal and liability standards. Ensure proper billing to clients is accurate and assist in the collection of past due invoices. MARKETING & SALES Assist with developing effective marketing strategies including re-branding and web presence to maximize revenue for the university. Assist with developing program proposals with revenue and cost analysis to plan revenue and business. Assist with developing a campus-wide training for event planning on campus. Assist with negotiating vendor partner rates for event services and equipment. LEADING & TRAINING Lead and coordinate student assistants, which includes, hire, train and feedback of the student workforce. Ensure training is compatible with policies and procedures set forth by SF State, Administration & Finance, and Student Affairs. Assist with training, evaluation and scheduling of student support. Support student staff payroll. Provide training to staff and community partners who use the Event Management System database. INVENTORY CONTROL Coordinate with the Facilities Services on the general maintenance and upkeep of facilities, audio visual equipment, and furniture inventories. Ensure that appropriate rates for furniture, equipment, and all chargeable services are maintained in Event Management System database. Other duties as assigned. Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications Four years’ experience in conference and event services, including logistics and execution. Four years’ experience leading staff. Overseeing customer service experience in a hospitality-related environment. Demonstrated ability to train and mentor staff. Ability to troubleshoot complex and varied client related problems in a fast paced environment. Thorough knowledge of Microsoft Office. Experience with EMS (Event Management System) or other event management software. Basic understanding of AV equipment in relation to event services. Demonstrated experience working with diverse populations. Experience working with a diverse community. Environmental/Physical/Special The incumbent will work in a shared environment within the residential housing community on the main SF State campus. S/he will be required to lift and carry equipment, tables, chairs, etc., for conference check-in and check-out, event set-ups, and other campus needs. Regular attendance and work week that sometimes needs to be flexible are required. This position may be required to work nights and/or weekends. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Employment Requirement CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Oct 13 2023 Pacific Daylight Time Applications close: Closing Date/Time:

Description: Working Title Event Services Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Housing, Dining & Conference Services (HDCS) Appointment Type This is a one-year probationary position. Time Base Full-Time (1.0 FTE) Work Schedule Monday through Friday; 8:00 AM - 5:00 PM Anticipated Hiring Range $4,920.00 - $5,167.00 Per Month ($59,040.00 - $62,004.00 Annually) Salary is commensurate with experience. Position Summary Under the general lead of the Event Management Specialist, the Event Services Coordinator is responsible for developing & managing relationships with internal and external clients who utilize university facilities. The Event Service Coordinator will meet the logistical needs of clients through collaboration with all necessary cross-campus departments. The individual will assist in the planning, organizing and implementing of events within Event Services and functions in support of the overall mission and goals of SFSU. The Event Services Coordinator will anticipate problems and develop appropriate solutions by investigating, analyzing and solving operational issues and complaints. This role will also include managing and maintaining accurate inventory control with Facilities Services’, University Police, Enterprise Risk Management, and labor chargeable services. Position Information CUSTOMER & EVENT MANAGEMENT Develop and manage relationships with internal and external university clients who utilize San Francisco State University’s facilities. Develop and maintain excellent client relations while managing all details associated with each event. Liaison with vendors and minimize risk by ensuring appropriate liability insurance for all event-related matters. Primary point of contact for events and provide clients with updates as necessary for each event. Responsible for vendor management and client contract negotiations for events. Oversee event reservations, event planning, facilities coordination, technology management, insurance policy standards and documentation for all client events within Event Services. Communicate with various University entities including, but not limited to, University Police Department, Enterprise Risk Management, and Capital Planning, Design & Construction of upcoming events and clients' logistical needs, technical and supervisory support, AV needs, alcohol clearance approvals, State Fire Marshall special event application approvals and facilities support. Develop and implement procedures and solutions to improve the Event Services Associates program. Provide information to clients in relation to campus rates, policies and procedures of events, camps and conferences by the Conference & Event Services area. Ensure facility rules, regulations and policies are enforced at all times while on campus grounds. Conduct walkthrough of rental spaces with clients and campus stakeholders. ADMINISTRATIVE Identify and implement sustainable practices in all areas to include, but not limited to, event production, procurement, and use of various resources. Create tools to solicit feedback from clients and campus stakeholders and recommend service charges or enhancements based on feedback provided. Evaluate and review insurance policies; ensuring agreements for short-term rentals have proper documentation in relation to insurance, payment, and signed agreements. Create and prepare various agreements and revenue reports related to short-term rentals. Maintain and create electronic and paper records and files of each short-term rental agreements. Provide strategic event planning skills while producing and executing basic event plans, from concept through execution of each event. Track, monitor, and compile data of client bookings and maintaining close contact with clients and service partners to ensure a successful event. Coordinate with Enterprise Risk Management and Procurement to review and amend agreement verbiage to ensure rental agreements meet legal and liability standards. Ensure proper billing to clients is accurate and assist in the collection of past due invoices. MARKETING & SALES Assist with developing effective marketing strategies including re-branding and web presence to maximize revenue for the university. Assist with developing program proposals with revenue and cost analysis to plan revenue and business. Assist with developing a campus-wide training for event planning on campus. Assist with negotiating vendor partner rates for event services and equipment. LEADING & TRAINING Lead and coordinate student assistants, which includes, hire, train and feedback of the student workforce. Ensure training is compatible with policies and procedures set forth by SF State, Administration & Finance, and Student Affairs. Assist with training, evaluation and scheduling of student support. Support student staff payroll. Provide training to staff and community partners who use the Event Management System database. INVENTORY CONTROL Coordinate with the Facilities Services on the general maintenance and upkeep of facilities, audio visual equipment, and furniture inventories. Ensure that appropriate rates for furniture, equipment, and all chargeable services are maintained in Event Management System database. Other duties as assigned. Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications Four years’ experience in conference and event services, including logistics and execution. Four years’ experience leading staff. Overseeing customer service experience in a hospitality-related environment. Demonstrated ability to train and mentor staff. Ability to troubleshoot complex and varied client related problems in a fast paced environment. Thorough knowledge of Microsoft Office. Experience with EMS (Event Management System) or other event management software. Basic understanding of AV equipment in relation to event services. Demonstrated experience working with diverse populations. Experience working with a diverse community. Environmental/Physical/Special The incumbent will work in a shared environment within the residential housing community on the main SF State campus. S/he will be required to lift and carry equipment, tables, chairs, etc., for conference check-in and check-out, event set-ups, and other campus needs. Regular attendance and work week that sometimes needs to be flexible are required. This position may be required to work nights and/or weekends. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Employment Requirement CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled

Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Financial Analyst . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $6,000 per month, commensurate with qualifications and experience. The salary range for this classification is $4,170 to $7,545 per month. Classification Administrative Analyst/Specialist - Exempt I Position Information The California State University, Office of the Chancellor, is seeking a Financial Analyst to be responsible for essential aspects of the CSU Capital Program, including budgeting, reporting, and creating actionable analytics. Specifically, the fiscal management of the $9.8 billion CSU Capital and Infrastructure Improvement program. The incumbent is responsible for financial analysis on CSU’s Multi-Year Capital Plan using a variety of financial tools to assist management decision making. The position will also be responsible for a variety of special projects and reporting. Responsibilities Under the general direction of the Director of Administration , the Financial Analyst will perform duties as outlined below: Lead Financial Activities in Support of the Systemwide Capital Program -Administer the Capital Outlay Program financial activities having a systemwide impact. -Consult with campuses on project-specific financials and work to educate, train and advise on proper treatment of their projects. -Maintain the $9.8 billion dollar capital program database (PMWeb) and associated cost records. -Perform various reconciliations (example, Annual General Obligation reconciliation). -Reconcile all projects in PMWeb to Common Financial System (CFS) to ensure the integration of actuals and encumbrance data is timely and accurate. -Facilitate the year-end accounting and reporting process for capital projects. Coordinate the Legal and GAAP deliverables across all units in CPDC. -Support collaborative efforts along with Financial Services, Finance and Treasury, and/or the Budget Office to review project financials per funding source while maintaining the appropriate spend-down. Assist with Administering the CPDC’s Support Budget and Operating Activities -Administer the CPDC support budget once approved. -Administer the CPDC Cost Recovery program. -Work with staff to prepare billings for projects. Submit to Accounting for processing. Ensure proper recording of transactions including PMWeb. Analyze potential billing omissions and make corrective action. -Recovery for systemwide meetings and events. -Additional fiscal duties in support of Capital Planning, Design and Construction include: -Quarterly review of Conference and Training fund for appropriate use and coding. -Quarterly review of all unit support budgets for appropriate use and coding. -Coordinate with Facilities the use of the annual Chancellor’s Office Building budget. Quarterly work with project managers to ensure contracts and budget are on track. Make corrections as needed. -Support units with questions about travel policy and process, and reimbursements. -Support Executive Unit with PO’s, budget and other fiscal needs. Other Special Projects as Assigned -Participate in various aspects of the PMWeb implementation. -Identify and lead process improvements to existing functions. -Create and maintain appropriate standard operating procedures (SOPs) for all new systems and processes developed. -Provide backup support for the department as assigned. -Oversee budget for CPDC trainings and conference. Track and reconcile expenses. Prepare requisitions and service agreements for outside presenters, as needed. -Develop and deliver systemwide training related to position tasks and duties as identified herein. -Other projects as assigned. Qualifications This position requires: -This position requires a bachelor’s degree in business, accounting, math, or related subject , or equivalent experience which would include a minimum of three (3) years progressive experience including fiscal management, construction administration, accounting services and/or other functions utilizing CSU financial systems. -Proficiency in Excel, report writing query tools, integrated financial systems and/or other types of records management systems. -Experience working with finance data warehouse and/or other reporting / query tools. Ability to analyze financial data for the performance of fluctuation and trend analyses and to resolve process related issues. -Ability to resolve problems associated with incorrect entries, deviations from established procedures, and other inconsistencies utilizing independence and professional judgment. -Ability to work independently, make decisions, and recommendations to management. -Ability to clearly communicate accounting related information to non-accounting staff. -Timely follow-through to ensure all commitments and details are covered and responsibilities are understood by all involved. -Ability to coordinate many different tasks, determine relative importance of each, set deadlines, prioritize and complete projects accordingly; ability to learn, independently interpret and apply a variety of organizational policies and procedures; ability to identify appropriate applications of written policies and procedures; ability to learn the operations of a department. -Proven ability to lead process improvement, and support implementation of new systems. -Ability to establish and maintain cooperative professional relationships with internal staff, campus staff, and external vendors and business partners, organizations/agencies. -Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. Preferred Qualifications -Working knowledge of CSU business practices, policies and systems. -Experience with and working knowledge of construction project financials. -Experience working with PeopleSoft and Finance Data Warehouse or Smartsheets. Application Period Priority consideration will be given to candidates who apply by November 20, 2023 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Nov 06 2023 Pacific Standard Time Applications close: Closing Date/Time:

Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Financial Analyst . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $6,000 per month, commensurate with qualifications and experience. The salary range for this classification is $4,170 to $7,545 per month. Classification Administrative Analyst/Specialist - Exempt I Position Information The California State University, Office of the Chancellor, is seeking a Financial Analyst to be responsible for essential aspects of the CSU Capital Program, including budgeting, reporting, and creating actionable analytics. Specifically, the fiscal management of the $9.8 billion CSU Capital and Infrastructure Improvement program. The incumbent is responsible for financial analysis on CSU’s Multi-Year Capital Plan using a variety of financial tools to assist management decision making. The position will also be responsible for a variety of special projects and reporting. Responsibilities Under the general direction of the Director of Administration , the Financial Analyst will perform duties as outlined below: Lead Financial Activities in Support of the Systemwide Capital Program -Administer the Capital Outlay Program financial activities having a systemwide impact. -Consult with campuses on project-specific financials and work to educate, train and advise on proper treatment of their projects. -Maintain the $9.8 billion dollar capital program database (PMWeb) and associated cost records. -Perform various reconciliations (example, Annual General Obligation reconciliation). -Reconcile all projects in PMWeb to Common Financial System (CFS) to ensure the integration of actuals and encumbrance data is timely and accurate. -Facilitate the year-end accounting and reporting process for capital projects. Coordinate the Legal and GAAP deliverables across all units in CPDC. -Support collaborative efforts along with Financial Services, Finance and Treasury, and/or the Budget Office to review project financials per funding source while maintaining the appropriate spend-down. Assist with Administering the CPDC’s Support Budget and Operating Activities -Administer the CPDC support budget once approved. -Administer the CPDC Cost Recovery program. -Work with staff to prepare billings for projects. Submit to Accounting for processing. Ensure proper recording of transactions including PMWeb. Analyze potential billing omissions and make corrective action. -Recovery for systemwide meetings and events. -Additional fiscal duties in support of Capital Planning, Design and Construction include: -Quarterly review of Conference and Training fund for appropriate use and coding. -Quarterly review of all unit support budgets for appropriate use and coding. -Coordinate with Facilities the use of the annual Chancellor’s Office Building budget. Quarterly work with project managers to ensure contracts and budget are on track. Make corrections as needed. -Support units with questions about travel policy and process, and reimbursements. -Support Executive Unit with PO’s, budget and other fiscal needs. Other Special Projects as Assigned -Participate in various aspects of the PMWeb implementation. -Identify and lead process improvements to existing functions. -Create and maintain appropriate standard operating procedures (SOPs) for all new systems and processes developed. -Provide backup support for the department as assigned. -Oversee budget for CPDC trainings and conference. Track and reconcile expenses. Prepare requisitions and service agreements for outside presenters, as needed. -Develop and deliver systemwide training related to position tasks and duties as identified herein. -Other projects as assigned. Qualifications This position requires: -This position requires a bachelor’s degree in business, accounting, math, or related subject , or equivalent experience which would include a minimum of three (3) years progressive experience including fiscal management, construction administration, accounting services and/or other functions utilizing CSU financial systems. -Proficiency in Excel, report writing query tools, integrated financial systems and/or other types of records management systems. -Experience working with finance data warehouse and/or other reporting / query tools. Ability to analyze financial data for the performance of fluctuation and trend analyses and to resolve process related issues. -Ability to resolve problems associated with incorrect entries, deviations from established procedures, and other inconsistencies utilizing independence and professional judgment. -Ability to work independently, make decisions, and recommendations to management. -Ability to clearly communicate accounting related information to non-accounting staff. -Timely follow-through to ensure all commitments and details are covered and responsibilities are understood by all involved. -Ability to coordinate many different tasks, determine relative importance of each, set deadlines, prioritize and complete projects accordingly; ability to learn, independently interpret and apply a variety of organizational policies and procedures; ability to identify appropriate applications of written policies and procedures; ability to learn the operations of a department. -Proven ability to lead process improvement, and support implementation of new systems. -Ability to establish and maintain cooperative professional relationships with internal staff, campus staff, and external vendors and business partners, organizations/agencies. -Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. Preferred Qualifications -Working knowledge of CSU business practices, policies and systems. -Experience with and working knowledge of construction project financials. -Experience working with PeopleSoft and Finance Data Warehouse or Smartsheets. Application Period Priority consideration will be given to candidates who apply by November 20, 2023 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled

Working Title Project Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Race, Empowerment, and Justice Appointment Type Temporary. The position will end on or before June 1, 2025. Permanent status cannot be earned in this grant-funded position. This Temporary appointment can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon grant funding Time Base Full-Time (1.0 FTE) Work Schedule Monday-Friday; 8am-5pm Anticipated Hiring Range $5,814.00 - $6,250.00 Per Month ($69,768.00 - $75,000.00 Annually) Salary is commensurate with experience. Position Summary Under the general supervision of the Executive Director of the AA CARES Initiative, the incumbent is responsible for organizing and performing a variety of administrative and lead duties in support of the day-to-day operations and special programs of the AA CARES Initiative. This position provides team oriented, efficient and effective support to the AA CARES Initiative; serves as the front-line staff in the daily activities of the office; acts as primary contact to coordinate budgetary and fiscal matters and work-related engagements for the Project Director; implements administrative regulations and policies; gathers data, works with and coordinates various research projects with the Executive Director. Coordinates the project operations and personnel matters; onboards new hires; and assists and serves as liaison between the faculty and campus community. Position Information Project Administration Coordinate and manage the day-to day operations of the AA CARES Initiative Effectively communicate with high-level and diverse contacts across SF State campus Coordinate/assist in planning Executive Director’s calendar, schedules, emails Track and analyze budgetary and fiscal reports Act as the Project’s liaison to University staff, faculty and partnering organizations and corporations Prepare, process and track memos, purchase orders, payment requests, expense reports and other forms and documents related to the program Coordinate and assist with AA CARES activities and events Complete travel arrangements and process reimbursement paperwork Attend various meetings at the request of the Executive Director Work with the Executive Director involving policy research and analysis to plan, create, establish and implement office operational guidelines and procedures Create and maintain organizational charts and office directory via the Office of Telecommunications as well as compile and maintain a list of staff offices and office hours Oversight of staff and student researchers’ work schedules Maintenance of departmental email account(s) with sensitivity and confidentiality Use appropriate word-processing, spreadsheet, database, scheduling, budget and tracking software to manage program’s operations on multiple computer and CSU online systems such as Oracle and OSB Provide recommendations and suggestions to enhance all operations of AA CARES Initiative Program Recruitment/Office Management Independently create, post, interview, hire and train office staff Facilitate hiring paperwork and processes of the project’s new hires Facilitate payroll for staff and student workers Coordinate records of faculty, staff and student worker evaluations Provide lead work directions to office staff on office maintenance Serve as resource guide to office staff and all points of contact often requiring making sound judgement Anticipate, plan, survey, analyze and evaluate to develop and improve policies and guidelines/protocols relating to office operations Maintain and supervise operation of office equipment Budget Management, Accounting and Administration Implement university policies and procedures in funding policies and procedures specific to the project budget Collect and update data and projects the project’s operating budgets Monitor ordering and requisitioning of supplies and requisitioning service services for faculty research projects and instructional related activities Research Project Assistance Assist with the operations of projects under AA CARES Assist in implementing policies; o Gather data for research project Act as the primary liaison among research assistants, staff and partners Schedule team meetings and logistics of program Delegate work to research team(s) At All Times Demonstrate behaviors that are in line with the User-Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) Demonstrate safe work practices for oneself, others and the office environment. Other duties as assigned Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications High range technical level which includes working knowledge and use of PC or MAC; MS Word, Excel and PowerPoint; knowledge of Safari, Firefox, etc. programs. Possess qualitative and creative thinking/problem solving skills; take initiative; independently plan/organize/ coordinate work; anticipate problems; use creativity and ingenuity; interpret/ organize/ present information/ ideas effectively. Baccalaureate Degree in field related to the position and at least two years experience managing a similar function. This must have included supervision of both clerical and analytical staff and monitoring and enhancing the provision of high-quality customer service. Providing clerical and administrative assistance in a business setting, related experience in an educational setting, and experience working with directly with faculty, staff and students. Core Competencies - embody the following competencies Bias toward collaboration and teamwork Effective oral, written and nonverbal communication skills Customer/Client Focus with an emphasis in problem solving and resolution Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence Diversity and inclusion. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Nov 27 2023 Pacific Standard Time Applications close: Closing Date/Time:

Description: Working Title Project Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Race, Empowerment, and Justice Appointment Type Temporary. The position will end on or before June 1, 2025. Permanent status cannot be earned in this grant-funded position. This Temporary appointment can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon grant funding Time Base Full-Time (1.0 FTE) Work Schedule Monday-Friday; 8am-5pm Anticipated Hiring Range $5,814.00 - $6,250.00 Per Month ($69,768.00 - $75,000.00 Annually) Salary is commensurate with experience. Position Summary Under the general supervision of the Executive Director of the AA CARES Initiative, the incumbent is responsible for organizing and performing a variety of administrative and lead duties in support of the day-to-day operations and special programs of the AA CARES Initiative. This position provides team oriented, efficient and effective support to the AA CARES Initiative; serves as the front-line staff in the daily activities of the office; acts as primary contact to coordinate budgetary and fiscal matters and work-related engagements for the Project Director; implements administrative regulations and policies; gathers data, works with and coordinates various research projects with the Executive Director. Coordinates the project operations and personnel matters; onboards new hires; and assists and serves as liaison between the faculty and campus community. Position Information Project Administration Coordinate and manage the day-to day operations of the AA CARES Initiative Effectively communicate with high-level and diverse contacts across SF State campus Coordinate/assist in planning Executive Director’s calendar, schedules, emails Track and analyze budgetary and fiscal reports Act as the Project’s liaison to University staff, faculty and partnering organizations and corporations Prepare, process and track memos, purchase orders, payment requests, expense reports and other forms and documents related to the program Coordinate and assist with AA CARES activities and events Complete travel arrangements and process reimbursement paperwork Attend various meetings at the request of the Executive Director Work with the Executive Director involving policy research and analysis to plan, create, establish and implement office operational guidelines and procedures Create and maintain organizational charts and office directory via the Office of Telecommunications as well as compile and maintain a list of staff offices and office hours Oversight of staff and student researchers’ work schedules Maintenance of departmental email account(s) with sensitivity and confidentiality Use appropriate word-processing, spreadsheet, database, scheduling, budget and tracking software to manage program’s operations on multiple computer and CSU online systems such as Oracle and OSB Provide recommendations and suggestions to enhance all operations of AA CARES Initiative Program Recruitment/Office Management Independently create, post, interview, hire and train office staff Facilitate hiring paperwork and processes of the project’s new hires Facilitate payroll for staff and student workers Coordinate records of faculty, staff and student worker evaluations Provide lead work directions to office staff on office maintenance Serve as resource guide to office staff and all points of contact often requiring making sound judgement Anticipate, plan, survey, analyze and evaluate to develop and improve policies and guidelines/protocols relating to office operations Maintain and supervise operation of office equipment Budget Management, Accounting and Administration Implement university policies and procedures in funding policies and procedures specific to the project budget Collect and update data and projects the project’s operating budgets Monitor ordering and requisitioning of supplies and requisitioning service services for faculty research projects and instructional related activities Research Project Assistance Assist with the operations of projects under AA CARES Assist in implementing policies; o Gather data for research project Act as the primary liaison among research assistants, staff and partners Schedule team meetings and logistics of program Delegate work to research team(s) At All Times Demonstrate behaviors that are in line with the User-Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) Demonstrate safe work practices for oneself, others and the office environment. Other duties as assigned Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications High range technical level which includes working knowledge and use of PC or MAC; MS Word, Excel and PowerPoint; knowledge of Safari, Firefox, etc. programs. Possess qualitative and creative thinking/problem solving skills; take initiative; independently plan/organize/ coordinate work; anticipate problems; use creativity and ingenuity; interpret/ organize/ present information/ ideas effectively. Baccalaureate Degree in field related to the position and at least two years experience managing a similar function. This must have included supervision of both clerical and analytical staff and monitoring and enhancing the provision of high-quality customer service. Providing clerical and administrative assistance in a business setting, related experience in an educational setting, and experience working with directly with faculty, staff and students. Core Competencies - embody the following competencies Bias toward collaboration and teamwork Effective oral, written and nonverbal communication skills Customer/Client Focus with an emphasis in problem solving and resolution Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence Diversity and inclusion. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled

Description: Working Title Procurement & AP Specialist SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Housing, Dining & Conference Services (HDCS) Appointment Type This is a one-year probationary position. Time Base Full-Time (1.0 FTE) Work Schedule Monday through Friday; 8:00 AM - 5:00 PM Anticipated Hiring Range $4,834.00 - $5,167.00 Per Month ($58,000.00 - $62,000.00 Annually) Salary is commensurate with experience. Position Summary Under general direction of Financial Analyst and Director of Financial Services, the Procurement and AP Administrative Specialist is responsible for administration of HDCS agreements. The position acts as a primary liaison between HDCS and University vendors. An incumbent in the position prepares requisitions, facilitates and tracks purchase orders (POs) and maintains accurate financial records. The position acts as a division’s main AP contact, processes invoices for payment, and maintains records of issued vendor payments. Other duties as assigned. Position Information Procurement Transactions Review contracts and related documents, analyze vendors’ proposals and rates, and recommend follow up actions; Assist in a new vendor setup process, obtain certificates of insurance and other information, inform vendors regarding University’s policies and procedures; Process new requisitions for approval, enter requisitions into PeopleSoft purchasing module for PO creation; Match POs with invoices, identify problem areas and errors, resolve discrepancies before processing documents and invoices for PO issuance and payments; Monitor HDCS contracts and coordinating POs; monitor POs balances, assist with identifying when a PO needs to be closed or increased; Manage vendor relationships and relationships with the University’s Procurement, AP and Trust Funds Accounting departments. Accounts Payable Duties Process invoices for payment, prepare memos and related documentation to accompany invoices; Maintain vendors’ accounts records and identify outstanding invoices, prepare AP aging reports; Respond to requests for information regarding payment status, account balances, etc.; Assist with the external AP audit-related requests for documentation. Administrative Duties Follow Procurement department in procedural updates, and attend various trainings offered by procurement; Retrieve information from OnBase, the University AP database; Trains the division community on procurement and AP processes; Assist with students move in and move out processes; Other duties as assigned Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications Bachelor’s degree in Accounting or Business Administration. Four (4) years of experience in administrative support with accounts payable and procurement functions. Ability to project a professional image of the Housing, Dining and Conference Services. Experience using MS Office software and ERPs; working knowledge of PeopleSoft. Strong organizational and prioritization skills; excellent analytical skills. Ability to meet strict deadlines and work under pressure, detail-oriented. Effective oral, written and non-verbal communication skills Environmental/Physical/Special This position may be required to work nights and/or weekends. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Employment Requirement CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled