{"id":30215,"date":"2017-11-10T21:54:11","date_gmt":"2017-11-11T05:54:11","guid":{"rendered":"https:\/\/www.careersingovernment.com\/tools\/?p=30215"},"modified":"2017-11-13T11:21:13","modified_gmt":"2017-11-13T19:21:13","slug":"4-problems-email-change","status":"publish","type":"post","link":"https:\/\/www.careersingovernment.com\/tools\/gov-talk\/career-advice\/on-the-job\/4-problems-email-change\/","title":{"rendered":"4 Problems with Email, and How to Change Them"},"content":{"rendered":"

[et_pb_section fb_built=”1″ admin_label=”section” _builder_version=”3.0.76″ background_image=”https:\/\/www.careersingovernment.com\/tools\/wp-content\/uploads\/2017\/11\/email2.jpg” custom_padding=”24.625px|0px|178px|0px”][et_pb_row admin_label=”row” _builder_version=”3.0.47″ background_size=”initial” background_position=”top_left” background_repeat=”repeat” _i=”0″ _address=”0.0″][et_pb_column type=”1_3″ _builder_version=”3.0.47″ parallax=”off” parallax_method=”on”][\/et_pb_column][et_pb_column type=”2_3″ _builder_version=”3.0.47″ parallax=”off” parallax_method=”on”][et_pb_text _builder_version=”3.0.76″ text_font=”PT Sans||||” text_font_size=”72″ text_font_size_tablet=”52″ text_font_size_last_edited=”on|tablet” text_text_color=”#ffffff” text_line_height=”1.1em” background_size=”initial” background_position=”top_left” background_repeat=”repeat” max_width=”620px” custom_margin=”0px||0px|”]<\/p>\n

4 Problems with Email, and How to Change Them<\/p>\n

[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=”1″ _builder_version=”3.0.47″ custom_padding=”0px|0px|24.625px|0px”][et_pb_row use_custom_width=”on” custom_width_px=”1200px” custom_padding=”20px||0px|” custom_padding_tablet=”0px|||” column_padding_mobile=”on” parallax_method_1=”off” parallax_method_2=”off” admin_label=”row” custom_padding_last_edited=”on|tablet” _builder_version=”3.0.47″ background_size=”initial” background_position=”top_left” background_repeat=”repeat” _i=”0″ _address=”1.0″][et_pb_column type=”1_3″ _builder_version=”3.0.47″ column_padding_mobile=”on” parallax=”off” parallax_method=”off”][et_pb_image src=”https:\/\/www.careersingovernment.com\/tools\/wp-content\/uploads\/2017\/03\/beth-beutler.jpeg” show_bottom_space=”off” align=”center” disabled_on=”on|on|” _builder_version=”3.0.47″ animation=”off” sticky=”on” _i=”0″ _address=”1.0.0.0″][\/et_pb_image][et_pb_text disabled_on=”on|on|” _builder_version=”3.0.47″ text_font=”PT Sans|on|||” text_font_size=”20″ text_text_color=”#02b875″ text_line_height=”1.2em” background_size=”initial” background_position=”top_left” background_repeat=”repeat” text_orientation=”center” max_width=”140px” module_alignment=”center” custom_margin=”20px||0px|” _i=”1″ _address=”1.0.0.1″] BETH BEUTLER<\/span><\/a><\/span> [\/et_pb_text][et_pb_text disabled_on=”on|on|” _builder_version=”3.0.47″ text_font=”PT Serif||on||” text_font_size=”16″ text_text_color=”#363636″ text_line_height=”1.4em” background_size=”initial” background_position=”top_left” background_repeat=”repeat” text_orientation=”center” max_width=”140px” module_alignment=”center” custom_margin=”10px||60px|” _i=”2″ _address=”1.0.0.2″] Beth Beutler is the founder and executive director of HOPE Unlimited. [\/et_pb_text][\/et_pb_column][et_pb_column type=”2_3″ _builder_version=”3.0.47″ column_padding_mobile=”on” parallax=”off” parallax_method=”off”][et_pb_text _builder_version=”3.0.76″ text_font=”PT Serif||||” text_font_size=”24″ text_font_size_last_edited=”on|tablet” text_text_color=”#363636″ text_line_height=”1.5em” background_size=”initial” background_position=”top_left” background_repeat=”repeat” max_width=”720px” custom_margin=”0px||0px|”]<\/p>\n

Face it, email is here to stay.<\/p>\n

We tend to have a love\/hate relationship with email. On the one hand, it provides us the connection, information, and even business leads we need. On the other, it is the source of some ongoing problems. But there are ways to make changes that will help. Let\u2019s look at four.<\/p>\n

Problem: Email takes me away from my work!<\/p>\n

Solution: Change your attitude. Email isn\u2019t going away anytime soon. It\u2019s time to embrace that it\u2019s a major way your colleagues, clients, and potential customers communicate with you. It\u2019s fast, efficient, and a major portion of your daily business. Stop looking at it as separate from \u201creal work.\u201d\u00a0 It\u2019s not the enemy–it\u2019s PART of your work. Communication, information exchange<\/u> and storage, lead generation–that\u2019s real work too.<\/p>\n

Problem: I don\u2019t receive responses in a timely way.<\/p>\n

Solution: start taking a look at how YOU practice email etiquette. Are your emails short and to the point? Is there a clear call to action in the subject line? Do you give a gentle (or not so gentle if necessary) deadline after which you\u2019ll take action regardless?<\/p>\n

[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=”1″ background_color=”#f7f7f4″ _builder_version=”3.0.47″ custom_padding=”0px||0px|”][et_pb_row make_fullwidth=”on” custom_width_px=”680px” use_custom_gutter=”on” gutter_width=”1″ custom_padding=”0px||0px|” make_equal=”on” column_padding_mobile=”on” background_color_2=”#efefe9″ parallax_method_1=”off” parallax_method_2=”off” _builder_version=”3.0.47″ background_size=”initial” background_position=”top_left” background_repeat=”repeat” _i=”0″ _address=”2.0″][et_pb_column type=”2_3″ _builder_version=”3.0.47″ column_padding_mobile=”on” parallax=”off” parallax_method=”off”][et_pb_image src=”https:\/\/www.careersingovernment.com\/tools\/wp-content\/uploads\/2017\/11\/email1.jpg” show_bottom_space=”off” _builder_version=”3.0.76″ animation=”off”][\/et_pb_image][\/et_pb_column][et_pb_column type=”1_3″ _builder_version=”3.0.47″ column_padding_mobile=”on” background_color=”#efefe9″ parallax=”off” parallax_method=”off”][et_pb_image src=”https:\/\/www.careersingovernment.com\/tools\/wp-content\/uploads\/2017\/11\/email3.jpg” show_bottom_space=”off” _builder_version=”3.0.76″ animation=”off”][\/et_pb_image][et_pb_text disabled_on=”off|off|” _builder_version=”3.0.76″ text_font=”PT Serif||||” text_font_size=”24″ text_font_size_last_edited=”on|phone” text_text_color=”#818178″ text_line_height=”1.4em” background_size=”initial” background_position=”top_left” background_repeat=”repeat” text_orientation=”center” module_alignment=”center” custom_margin=”20%|10%||10%” custom_margin_tablet=”|10%||10%” custom_margin_last_edited=”on|desktop”]<\/p>\n

Face it, email is here to stay.\u00a0We tend to have a love\/hate relationship with email.<\/p>\n

[\/et_pb_text][et_pb_text _builder_version=”3.0.47″ text_font=”PT Sans|on|||” text_font_size=”12″ text_text_color=”#888888″ text_letter_spacing=”2px” text_line_height=”1.2em” background_size=”initial” background_position=”top_left” background_repeat=”repeat” text_orientation=”center” module_alignment=”center” custom_margin=”20px||20%|” custom_margin_tablet=”20px|||” custom_margin_last_edited=”on|tablet” _i=”2″ _address=”2.0.1.2″] BETH BEUTLER [\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=”1″ _builder_version=”3.0.47″ custom_padding=”0px||0px|”][et_pb_row use_custom_width=”on” custom_width_px=”1200px” use_custom_gutter=”on” gutter_width=”4″ custom_padding=”0px||0px|” custom_padding_tablet=”0px|||” column_padding_mobile=”on” parallax_method_1=”off” parallax_method_2=”off” parallax_method_3=”off” parallax_method_4=”off” admin_label=”row” custom_padding_last_edited=”on|tablet” _builder_version=”3.0.47″ background_size=”initial” background_position=”top_left” background_repeat=”repeat” _i=”0″ _address=”3.0″][et_pb_column type=”4_4″ _builder_version=”3.0.47″ column_padding_mobile=”on” parallax=”off” parallax_method=”off”][et_pb_text _builder_version=”3.0.76″ text_font=”PT Serif||||” text_font_size=”20″ text_font_size_last_edited=”on|tablet” text_text_color=”#363636″ text_line_height=”1.4em” background_size=”initial” background_position=”top_left” background_repeat=”repeat” custom_margin=”60px||0px|” custom_margin_tablet=”40px||0px|” custom_margin_last_edited=”on|tablet”]<\/p>\n

Problem: I can\u2019t keep up with the waves of email coming into my box<\/p>\n

Solution: in my work helping clients and others improve their email efficiency, often the first step is to identify what to do with email subscriptions. Consider apps and services (like Unroll.me or Feedly) that will collect the information you have signed up for, or start practicing incremental unsubscribing (from legitimate emails you no longer want–not spam.)<\/p>\n

Problem: I\u2019m afraid of losing important emails so I just keep them all in my inbox<\/u>.<\/p>\n

Solution: Design a better system to save emails. I store a lot of conversations in Evernote notebooks once I\u2019m done with them (and honestly, rarely have to go back and search.) Some people use elaborate folder systems–which is fine IF you\u2019ll process the emails properly.<\/p>\n

TIP: If you respond with a courtesy such as \u201cthanks\u201d to<\/u> important emails, at the very least the conversations will be saved in your sent file.<\/p>\n

Yes, email can cause problems. But YOU can activate solutions with just a little thought and daily maintenance. You don\u2019t keep your snail mail piling up in your home mailbox<\/u>, do you? (I hope not.) Don\u2019t let your electronic mail get the best of you, either.<\/p>\n

For other tips about email effectiveness, try out my course, Forget Inbox Zero: Be an Inbox HERO<\/a>.<\/p>\n

[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=”1″ _builder_version=”3.0.47″][et_pb_row use_custom_width=”on” custom_width_px=”780px” custom_padding=”0px|0px|73.90625px|0px” column_padding_mobile=”on” parallax_method_1=”off” _builder_version=”3.0.47″ background_size=”initial” background_position=”top_left” background_repeat=”repeat” _i=”0″ _address=”4.0″][et_pb_column type=”4_4″ _builder_version=”3.0.47″ column_padding_mobile=”on” parallax=”off” parallax_method=”off”][et_pb_text _builder_version=”3.0.47″ text_font=”PT Serif||||” text_font_size=”36″ text_font_size_tablet=”26″ text_font_size_last_edited=”on|tablet” text_text_color=”#363636″ text_line_height=”1.4em” background_size=”initial” background_position=”top_left” background_repeat=”repeat” text_orientation=”center” module_alignment=”center” custom_margin=”||70px|” _i=”0″ _address=”4.0.0.0″] Want new articles before they get published? Subscribe to our Awesome Newsletter. 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Face it, email is here to stay. We tend to have a love\/hate relationship with email. On the one hand, it provides us the connection, information, and even business leads we need. On the other, it is the source of some ongoing problems. But there are ways to make changes that will help. 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