City of Garland

Essential Duties and Responsibilities Monitors and manages current and emerging state legislative and regulatory-related issues and communicates advocacy messages and generates support among members, policymakers, allied organizations, and other appropriate stakeholders. Represents the City before the PUCT, TxRRC, ERCOT, TCEQ, and the TWDB and provides strategic and tactical external energy and environmental advocacy in regulatory proceedings to ensure equitable access to clean, affordable, and reliable energy resources, to support customer demands, and to set the groundwork for future business growth. Serves as primary contact with government affairs and regulatory affairs firms including the Texas Public Power Association and its members. Attends and actively participates in ERCOT committees and subcommittees representing the interests of the City. Develops coordinated strategy and work plans to communicate and partner with allied organizations on matters involving government and regulatory affairs. Engages with policymakers to ensure that best interests of the City’s customers and the City are being represented. Prepares periodic activity reports and presentations for City Management and City Council. Performs other duties as assigned by the Managing Director. Minimum Qualifications Four-year college degree 5 years of experience developing, implementing, and coordinating government relations and advocacy initiatives aimed at electric utilities in Texas Or an equivalent combination of education and experience sufficient to successfully perform the essential functions of the job. Preferred Qualifications Education/ Experience :      Bachelor’s degree in Public Policy, Political Science, Communications, Management, or other relevant fields. Understanding of ERCOT protocols, policies, and operating procedures. Experience in a municipal-owned utility, electric cooperative, and/or Investor-Owned Utility. Experience with working successfully on policy advocacy campaigns, including legislative, and regulatory campaigns. Experience working with elected officials, regulators, and state agencies, including an understanding of the legislative process. Knowledge, Skills & Abilities: Familiarity with ERCOT protocols, market design, and operating procedures. Ability to think strategically, work at a consistently high level of responsibility and autonomy, and work effectively with various constituencies. Excellent analytical, writing, and oral communications skills, as well as the ability to work well under pressure Ability to form and maintain effective relationships with coworkers, peers, industry trade organizations, legislators, legislative staff, regulators, and customers. Excellent organizational skills with the ability to apply them for status tracking, documentation, and project management activities. Ability to efficiently prioritize tasks and effectively manage complex projects with multiple deadlines. Ability to work collaboratively with all counterparts including City Management, City staff, members of the public, other electric utility representatives, and regulators/legislators. Ability to evaluate and analyze legislation and regulations. Licenses and Certifications Valid Class C Texas driver's license Physical Requirements / Work Environment The incumbent works in a typical office environment; relatively free from unpleasant environmental conditions or hazards.

Essential Duties and Responsibilities 1. Public Meeting Administration: Organize, attend, and accurately record proceedings of City Council meetings, public hearings, and other official gatherings. Prepare and distribute meeting agendas and minutes in a timely manner. Works closely with the presiding officer (Mayor) to administer public hearings, proclamations, recognitions, and other aspects of City Council meetings and work sessions. 2. Records Retention: Oversee the management and maintenance of official city records in accordance with state and local laws. Develop and implement efficient record-keeping systems to ensure easy retrieval and compliance with records retention schedules. Coordinates and maintains records related to City Council Committees as well as City Council appointed Boards and Commissions. Provide training and guidance to city departments on records management best practices. 3. Election Administration: Coordinate all aspects of municipal elections, including candidate filing, voter registration, polling locations, and canvassing. Collaborate with election officials and ensure compliance with state election laws and regulations. Educate the public on election processes and procedures. 4. Public Information Requests: Along with staff in the City Secretary’s Office, serve as the primary contact for public information requests, ensuring timely and accurate responses. Maintain a system for tracking and documenting requests and responses. Work closely with legal counsel to ensure compliance with open records laws. 5. City Secretary’s Office Management and Leadership: Manage the development and implementation of departmental goals, objectives, and priorities. Provide effective leadership and supervision to staff within the City Secretary's Office. Foster a positive and collaborative work environment. Manage the budget for the City Secretary's Office, ensuring efficient use of resources. 6. Public Communication: Act as a liaison between the City Council, city staff, and the public, conveying official decisions and information. Prepare and disseminate official notices, announcements, and other public communications. 7. Compliance and Training: Stay current on relevant laws, regulations, and best practices related to city governance and work related to the City Secretary’s Office. Develop and conduct training programs for city staff and officials on topics such as open meetings, public information, and records management. 8. Collaborative Engagement: Collaborate with other city departments and external agencies to ensure seamless operations and communication. Engage with the community to enhance public awareness and participation in local government processes. 9. Professional Development: Pursue ongoing professional development opportunities to stay abreast of industry trends, best practices, and new legislation. Encourage and support professional growth among staff within the City Secretary's office. 10. Special Projects and Initiatives: Responsible for oversight and administration of the City-wide records management system. Undertake special projects and initiatives as directed by the City Manager.   Minimum Qualifications Bachelor’s degree in Public Administration or a related field 10 years of relevant municipal experience Texas Registered Municipal Clerk certification Or an equivalent combination of education and experience sufficient to successfully perform the essential functions of the job. Preferred Qualifications Education/ Experience: Master’s degree in Public or Business Administration or a related field 5-7 years of experience serving as a City Secretary 2-3 years of supervisory or management experience Certified Notary Public   Knowledge, Skills & Abilities: Comprehensive knowledge of Texas Election Code, Texas Local Government Code, Texas Open Meetings Act, and City Charter and Ordinances Comprehensive knowledge of administrative rules and regulations governing records management, election administration, archives administration, open meetings, and public access to information Rules, regulations and laws governing city elections Skills in the principles and practices of municipal budget preparation and administration Skills in the supervision, training, and performance evaluation of assigned staff Skill in Microsoft Office 365 (including Word, Excel and Outlook) Skill using imaging software Ability to design and maintain a comprehensive web page Ability to communicate effectively and professionally orally and in writing Licenses and Certifications Valid Class C Texas driver's license Texas Registered Municipal Clerk certification Physical Requirements / Work Environment Incumbent will work in a typical office setting but may be required to travel to various sites.  Must be able to work evenings to attend council meetings and other meetings as required.