Temporary Help - Local Government

Office Assistant

Job Summary/ Objective:

The Albemarle County Sheriff’s Office to a dependable and detail-oriented individual to join the team in a temporary office support role. This individual will assist with day-to-day administrative tasks such as data entry, filing, answering phones, and supporting general office needs. The ideal candidate is organized, communicates clearly, and can adapt quickly to a fast-paced environment. Though a short-term assignment, this is a great opportunity to gain valuable hands-experience!

Term of Position: June 1 st through approximately end of September

Office Hours Requirement: Position must perform work in office Monday - Friday during hours of operation, 8a-4p.

Supervisory Responsibilities:

N/A

Essential Functions:

• Supports customer service program and responds to public concerns as necessary: screens visitors, callers, U.S. mail and email, independently answering inquiries when possible, or directing to appropriate staff when necessary, and facilitating staff responses.
• Supports team by performing tasks related to organization and strong communication
• Establishes and maintains files. Files documents and other materials.
• Completes data entry into computer system as assigned.

Competency: Knowledge/ Skills/Abilities:

• Comprehensive knowledge of standard office practices, procedures, equipment and clerical techniques.
• Comprehensive knowledge of business English and spelling.
• Ability to establish and maintain effective working relationships with employees and the general public, as well as government officials.
• Ability to use a variety of office equipment, including computer, copier, postage meter, Fax, printer, multiple-line phone, paper folder, laminator, projector, and scanner.
• Ability to prioritize work to meet specified deadlines;
• Ability to deal effectively with co-workers, state/federal agencies, etc.;

Required Education and Experience:

• Any combination of education and experience equivalent to graduation from high school; and
• At least three years extensive, increasingly responsible experience in administrative support (including computers, bookkeeping, and accounting, and considerable experience involving the maintenance of complex financial statistical records).
• Considerable experience using personal computers.

Physical and Mental Requirements:

• Some contacts are made with individuals from other internal units or outside organizations or the general public for purposes of exchanging information which may require some judgment or interpretation.
• Communication is usually cooperative in nature with infrequent conflicts resolved by higher authority.
• Conducts work in a sitting position; however, job requires frequent standing, walking, bending, stooping and light lifting.
• Requires frequent operation of a variety of office machines

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• Albemarle County

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