Senior Fiscal Services Specialist

Salary Range

$84,614.40 - $108,139.20

Job Description

The Superior Court of California, County of Alameda, is hiring a Senior Fiscal Services Specialist. The S e nior Fisc a l S e rvi ce s S p ec i a l i st ( S F SS ) is r e spons i ble f or providing guidance, tr a in i ng a nd wo r k c o o rdin a t i on to fisc a l se r vi c e s s t a f f ; pe r fo r ms a v a ri e ty of the most c omp l e x or sp ec ializ e d fin a n c ial t r a n s ac t i ons in v a rious f isc a l uni t s. The S F S S is r e spons i ble f or, b u t not l i m i ted to: dev e lop m e nt and revision of f inan c ial pol i c ies a nd pro c e du r e s, providing t e c hnic a l exp e rtise a nd a n a lys i s in t he r e view o f c omp l e x fin a n c ial t r a ns a c t i ons, r ec on c i l iation of a cc ount i ng r e port s , pr e p a r a t i on of journ a ls and c oordin a t i on of pro c u rement f un c t i ons a nd pro c e sses. The selected candidate will v e ri fy a nd e nsur e a cc u r ac y of fin a n c ial a nd a cc ount i ng d a ta, and provide info r mati o n a l r e ports a nd c ondu c t s tatis t ic a l data a n a lys i s. I n te r pr e ts a v a ri e ty of fin a n c e a nd a c c ount i ng pol i c ies a nd p r o c e dur e s, w ork o n fis ca l r e lat e d pr o j ec ts, fis ca l audits a nd the p r ovis i on of acc ount i ng r e sour c e s.

This position will be assigned to the Purchasing and Payables Unit at the Rene C. Davidson Courthouse in Oakland, California.

The S F S S is t he a dv a n c e d journ e y - lev e l i n the F isc a l S e rvi ce s S p e c ialist s e ri e s. This c lass may ac t as the l e a d wo r k e r to a gro u p of e mp l oy e e s in t he F ina n c e Division and p e r f orms the mo r e c omp l e x or sp ec i a l i ze d f i n a n c e a nd budg e t a cc ou n t i ng wo r k. The S F S S is d i st i nguish e d f r om t he F isc a l S e rvi c e s S p ec ialist in t h a t t he latter p e r f o rms journ e y - lev e l fis c a l and budg e t wo r k

wh e re a s the S F S S is r e s p onsible f or l a rger a nd m o re c omp l e x div i sional fi s ca l, budget a nd r e c or d - k ee ping p rog ra ms a nd p e r f o rms the f ull r a n ge of d u t i e s r e la t e d to t he fin a n ce , bud g e t, p e riodic fin a n c ial c lose c y c les a nd r e porting r e qu i r e ments.

Example of Duties

NOTE: The following are duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all the duties listed.

1. Serves as technical lead to a Senior Manager within the Finance Division in the performance of a variety of the most complex or specialized financial and statistical record keeping.

2. Review and analysis of accounting tasks performed by Fiscal Services Specialist involving auditing and investigation of finance related issues, reconciliation of general ledgers and subsidiary ledgers; cash receipt reports; revenue distribution, collection and treasury functions.

3. Analyze revenue and expenditure, preparing disbursement reports & other periodic financial reports, as needed.

4. Assist the division with performing grant accounting activities which include processing: set up, reconciling and reimbursement reports in accordance with grant requirements.

5. Assist the division with analyzing, developing and implementing best practices that mitigate risk regarding cash handling and general ledger discrepancies from deposit receipts to the finance systems; analyzes and develops action plans to resolve cash handling and general ledger discrepancies.

6. Assist the division with fiscal audits evaluations and analysis to improve the efficiency and effectiveness of the finance systems and processes.

7. Assists division in performing vendor payments associated with multi-year contracts and memorandum of understanding with other government agencies including calculating the encumbered balances of purchase orders and contract orders to ensure that funds are available for payment.

8. Responsible for court procurement and contracting work, procurement of material services, equipment and supplies, maintenance of vendor product information, negotiate, prepare and administer contracts, review and renewal of purchase orders.

9. Review and examine fiscal documents and transactions for posting, including but not limited to warrants, requisitions, purchase orders, invoices, or journal entries.

10. Performs other duties as assigned.

Minimum Qualifications

E du c ation:

P ossession of a B ac h e lor ' s d e gr e e in acc ount i ng or other r e la t e d fi e ld t h a t i n c ludes g e n e r a l and gov e rnm e ntal a cc ount i n g .

And

Experience:

The e quival e nt t o two ( 2) y ea rs of ful l - t i me in c re a sing l y r e spons i ble p r of e s sional fin a n c ial, acc ount i ng or a udi t ing e x p e ri e n c e . This exp e ri e n c e will h a ve a f o c us on b u dg e t i ng a nd fin a n c ial a n a lys i s, or oth e r a dm i n i str a t i ve e xp e r i e n c e whi c h includ e s p e r f o rming the most c omp l e x or sp ec ializ e d fin a n c ial t r a n s ac t i ons.

Sub stitutio n :

Addit i on a l qualifying wo r k e xp e r i e n c e a s d e s c rib e d a bove may subst i tu t e f or the r e qui r e d e du ca t i on on a y ea r - fo r- y ea r b a si s . O n e y e a r ( 2080 hou r s) of a ddi t ional qu a l ifying wo r k e xp e ri e n c e will be c onsi d e r e d e qui v a lent to 30 s e mest e r unit/45 qu a rt e r u n i t s.

Knowledge of general accepted accounting practices, development of financial policies and procedures; trial court financial policies and procedures; modern business office practices and procedures; working knowledge of computer spreadsheet and word processing applications.

Ability to assign, schedule, train, and review the work of others; perform accurate mathematical calculations; establish effective working relationships with division and non-division staff; prepare and analyze financial reports; apply accounting principles; perform tasks in the various computer software required for financial transactions; and communicate effectively both orally and in writing.

This position includes a one-year probationary period. Employment is contingent upon successful completion of fingerprint check and the provision of appropriately identifying documents to certify eligibility to work in the United States.

The position is:
Unrep'd Manager

Hiring Process

The hiring process will include the following components:

• An initial screening of all application materials receivedincluding a completed application and supplemental questionnaire. A resume does not substitute for completing the application. An incomplete or partial application or supplemental questionnaire will result in disqualification.
• A review of the completed application and supplemental questionnaire to select the best-qualified candidates for the oral panel interview process.
• An oral interview that will be weighted as 100% of the candidate's final score. The oral interview may contain situational exercises.

The Court reserves the right to change the components of the examination process and may limit the number of candidates invited to the oral interview process to include only the best-qualified candidates should there be a large applicant pool.

The application and supplemental questionnaire are used to evaluate the candidate's qualifications. If you are interested in the opportunity, it is recommended that you submit your application and supplemental questionnaire as soon as possible since this recruitment may be closed at any time should the Court receive a sufficient number of qualified applicants.

If you require accommodation in the examination process because of disability, please call (510) 891-6021 to discuss.

Job Posting End Date

June 9, 2026

• 

• Superior Court of California, County of Alameda

• (510) 891-6019

Show more