Special Assistant To Council - City

Job Description

Pay And Fair Labor Standards Act (Flsa) Status:

Pay Range: 513ne

Hourly Rate: $30.94 - $47.30

FLSA Status: Non-Exempt

The normal starting pay for this position is the minimum of the pay range listed above. A higher rate of pay may be considered, dependent on the qualifications and experience of the selected applicant and/or the City's step placement policy.

Application, Hiring, And Background

• When completing the application, applicants will be asked to respond to application questions. These application questions are based on the Job Requirements for the position.
• Completion of the application questions is required.
• Applicant responses to the application questions must specifically answer the questions asked.
• Responses to application questions must be supported by work history/information listed on the application/resume, sufficient to demonstrate qualifications for the position.
• Applicants may upload only two attachments. Attachments may include, but are not limited to a resume, cover letter, DD214 or NGB Form 22, transcripts, etc. Applicants may also choose to combine documents into one file for upload.
• Applications may not be reviewed if specific responses to application questions have not been provided.
• Each application submission is reviewed independently.

For detailed information about the City's hiring and background processes, check out the Quick Guide to Hiring and Background Checks

If you have questions, check out the Frequently Asked Questions

Total Rewards

At the City of Oklahoma City, our Total Rewards package is designed to honor your service, fuel your growth, and support every part of your life. We offer:

• Competitive pay
• An average of $22,000 annually contributed toward your benefits and retirement
• A comprehensive package designed to support your health and wellness, financial security, work-life balance, and personal and professional growth and development

Explore all the ways we invest in you: City of Oklahoma City Total Rewards

Job Summary

This position is located in the Office of the City Council within the City of Oklahoma City. The employees in this work unit are assigned to serve members of the City Council and are under the direct supervision of the City Council Chief of Staff. The Special Assistant to Council is primarily responsible for managing official communications, assignments, and activities, and providing administrative, management, analytical and research support to City Council members.

Essential Job Functions

• Relaying and/or exchanging information regarding City program functions, organization, policies and ordinances to the general public and City Council members.
• Applying standard research methods and analytical support to achieve creative and innovative solutions to problems, support alternatives, provide recommendations for program, policy and procedural changes.
• Representing the assigned City Council member.
• Serving as a liaison between Council members and departmental personnel.
• Planning, coordinating and attending resident Town Halls and neighborhood meetings as requested by Council.
• Advising City Council members on departmental changes and decisions.
• Performing general administrative tasks, such as preparing comments for meetings, briefings, and speeches.
• Responding to Ward emails and Board and Commissions nominations.
• Attending community and city related meetings and city dedications.
• Maintaining current neighborhood lists, project files, contact lists and citizen request logs.
• Assisting in the orientation of newly elected Council members.
• Responding to Council and resident requests.
• Aligning work activities based on council priorities and expectations.
• Reporting on ward specific land use applications.
• Reviewing and summarizing materials for Council and committee meetings while ensuring flow of information to the Chief of Staff.
• Performing other duties as assigned.

Veterans Preference

Honorably discharged veterans of the United States Active Duty Armed Forces, National Guard, and Reserve Forces who are not currently employed full-time by the City of Oklahoma City and who meet the qualifications for the position shall be given preference. To receive preference, veterans must submit verification of honorable discharge from the United States military service (Department of Defense Form DD214 or NGB Form 22) prior to the closing date of the vacancy announcement.

Knowledge, Skills, And Abilities

• Knowledge of standard administrative and office management techniques, concepts and principles.
• Knowledge of the City organizational structure, department operations and program functions.
• Knowledge of managing work relationships with internal-external governmental entities, non-profits, business partners, and community groups.
• Knowledge of and skill in utilizing basic research principles and practices.
• Knowledge of the City of Oklahoma City Charter, ordinances, policies and procedures.
• Knowledge of State, County, and local Federal government organizational structure.
• Knowledge of and skill in effectively utilizing county and state web sites/systems.
• Skill in critical thinking and creativity in addressing organizational and policy issues.
• Skill in communicating verbally and in writing using tact and diplomacy.
• Skill in handling a diverse and large workload.
• Ability to establish and maintain effective working inter-agency and intra-agency relationships.
• Ability to maintain an extremely high level of confidentiality and flexibility.
• Ability to prepare reports and communications in clear and concise form.
• Ability to set priorities of work based on nature/source of request.
• Ability to work effectively as a member of a team.
• Ability to work effectively in the political arena.
• Ability to exceed position proficiency levels.
• Ability to travel.

Competencies

• One City, One Team (Teamwork/Team Oriented) (1) Recognizes, values, and leverages the ideas, opinions, and perspectives of others; (2) participates willingly and effectively as a team lead or team member; (3) builds consensus; fosters team commitment, spirit, pride, and trust; (4) collaborates with others to accomplish goals and objectives and achieve results; (5) expresses facts, ideas, messages, and information (technical and non-technical) to individuals or groups clearly, concisely, accurately, understandably, with honesty, tact, and diplomacy and in a manner that is appropriate for the intended audience; (6) actively listens, clarifies information as needed; (7) [Core Value One City, One Team] shares information, resources and solutions across departments; (8) [Core Value One City, One Team] asks for help early and offers it often; (9) [Core Value One City, One Team] collaborates across teams before decisions are made.
• Service First (Customer Centric) (1) Demonstrates commitment to public service; (2) serves and satisfies internal and external customers in a timely and effective manner; (3) establishes, commits to, and maintains high standards for producing quality work products and being responsive to customers; (4) supports the Department/City's mission; develops and executes strategies with the customer in mind; (5) [Core Value Service First] acts quickly and follows through until the job is complete; (6) [Core Value Service First] serves everyone with genuine respect, diligence and professionalism; (7) [Core Value Service First] makes decisions with the people we serve in mind.
• Respect Always (Leads Through Influence) (1) Persuades others; builds consensus through give and take; (2) gains cooperation from others to obtain information and accomplish goals; (3) works with others towards achieving agreements that may involve exchanging resources or resolving differences; (4) understands the concepts, practices, and techniques used to identify, engage, influence, and monitor relationships with individuals and groups connected to a work effort including those actively involved; (5) leads through influence over the process and its results, and those who have a vested interest in the outcome (positive or negative). (6) [Core Value Respect Always] listens with curiosity and speaks with care; (7) [Core Value Respect Always] embraces different perspectives and lived experiences; (8) [Core Value Respect Always] gives feedback constructively and receives it openly.
• Own The Outcome (Execution And Results) (1) Sets well-defined and realistic goals and high standards of performance for self or self and others; (2) displays a high level of initiative, effort, and commitment toward performing work; (3) completes assignments in

Job Description

Pay And Fair Labor Standards Act (Flsa) Status:

Pay Range: 513ne

Hourly Rate: $30.94 - $47.30

FLSA Status: Non-Exempt

The normal starting pay for this position is the minimum of the pay range listed above. A higher rate of pay may be considered, dependent on the qualifications and experience of the selected applicant and/or the City's step placement policy.

Application, Hiring, And Background

• When completing the application, applicants will be asked to respond to application questions. These application questions are based on the Job Requirements for the position.
• Completion of the application questions is required.
• Applicant responses to the application questions must specifically answer the questions asked.
• Responses to application questions must be supported by work history/information listed on the application/resume, sufficient to demonstrate qualifications for the position.
• Applicants may upload only two attachments. Attachments may include, but are not limited to a resume, cover letter, DD214 or NGB Form 22, transcripts, etc. Applicants may also choose to combine documents into one file for upload.
• Applications may not be reviewed if specific responses to application questions have not been provided.
• Each application submission is reviewed independently.

For detailed information about the City's hiring and background processes, check out the Quick Guide to Hiring and Background Checks

If you have questions, check out the Frequently Asked Questions

Total Rewards

At the City of Oklahoma City, our Total Rewards package is designed to honor your service, fuel your growth, and support every part of your life. We offer:

• Competitive pay
• An average of $22,000 annually contributed toward your benefits and retirement
• A comprehensive package designed to support your health and wellness, financial security, work-life balance, and personal and professional growth and development

Explore all the ways we invest in you: City of Oklahoma City Total Rewards

Job Summary

This position is located in the Office of the City Council within the City of Oklahoma City. The employees in this work unit are assigned to serve members of the City Council and are under the direct supervision of the City Council Chief of Staff. The Special Assistant to Council is primarily responsible for managing official communications, assignments, and activities, and providing administrative, management, analytical and research support to City Council members.

Essential Job Functions

• Relaying and/or exchanging information regarding City program functions, organization, policies and ordinances to the general public and City Council members.
• Applying standard research methods and analytical support to achieve creative and innovative solutions to problems, support alternatives, provide recommendations for program, policy and procedural changes.
• Representing the assigned City Council member.
• Serving as a liaison between Council members and departmental personnel.
• Planning, coordinating and attending resident Town Halls and neighborhood meetings as requested by Council.
• Advising City Council members on departmental changes and decisions.
• Performing general administrative tasks, such as preparing comments for meetings, briefings, and speeches.
• Responding to Ward emails and Board and Commissions nominations.
• Attending community and city related meetings and city dedications.
• Maintaining current neighborhood lists, project files, contact lists and citizen request logs.
• Assisting in the orientation of newly elected Council members.
• Responding to Council and resident requests.
• Aligning work activities based on council priorities and expectations.
• Reporting on ward specific land use applications.
• Reviewing and summarizing materials for Council and committee meetings while ensuring flow of information to the Chief of Staff.
• Performing other duties as assigned.

Veterans Preference

Honorably discharged veterans of the United States Active Duty Armed Forces, National Guard, and Reserve Forces who are not currently employed full-time by the City of Oklahoma City and who meet the qualifications for the position shall be given preference. To receive preference, veterans must submit verification of honorable discharge from the United States military service (Department of Defense Form DD214 or NGB Form 22) prior to the closing date of the vacancy announcement.

Knowledge, Skills, And Abilities

• Knowledge of standard administrative and office management techniques, concepts and principles.
• Knowledge of the City organizational structure, department operations and program functions.
• Knowledge of managing work relationships with internal-external governmental entities, non-profits, business partners, and community groups.
• Knowledge of and skill in utilizing basic research principles and practices.
• Knowledge of the City of Oklahoma City Charter, ordinances, policies and procedures.
• Knowledge of State, County, and local Federal government organizational structure.
• Knowledge of and skill in effectively utilizing county and state web sites/systems.
• Skill in critical thinking and creativity in addressing organizational and policy issues.
• Skill in communicating verbally and in writing using tact and diplomacy.
• Skill in handling a diverse and large workload.
• Ability to establish and maintain effective working inter-agency and intra-agency relationships.
• Ability to maintain an extremely high level of confidentiality and flexibility.
• Ability to prepare reports and communications in clear and concise form.
• Ability to set priorities of work based on nature/source of request.
• Ability to work effectively as a member of a team.
• Ability to work effectively in the political arena.
• Ability to exceed position proficiency levels.
• Ability to travel.

Competencies

• One City, One Team (Teamwork/Team Oriented) (1) Recognizes, values, and leverages the ideas, opinions, and perspectives of others; (2) participates willingly and effectively as a team lead or team member; (3) builds consensus; fosters team commitment, spirit, pride, and trust; (4) collaborates with others to accomplish goals and objectives and achieve results; (5) expresses facts, ideas, messages, and information (technical and non-technical) to individuals or groups clearly, concisely, accurately, understandably, with honesty, tact, and diplomacy and in a manner that is appropriate for the intended audience; (6) actively listens, clarifies information as needed; (7) [Core Value One City, One Team] shares information, resources and solutions across departments; (8) [Core Value One City, One Team] asks for help early and offers it often; (9) [Core Value One City, One Team] collaborates across teams before decisions are made.
• Service First (Customer Centric) (1) Demonstrates commitment to public service; (2) serves and satisfies internal and external customers in a timely and effective manner; (3) establishes, commits to, and maintains high standards for producing quality work products and being responsive to customers; (4) supports the Department/City's mission; develops and executes strategies with the customer in mind; (5) [Core Value Service First] acts quickly and follows through until the job is complete; (6) [Core Value Service First] serves everyone with genuine respect, diligence and professionalism; (7) [Core Value Service First] makes decisions with the people we serve in mind.
• Respect Always (Leads Through Influence) (1) Persuades others; builds consensus through give and take; (2) gains cooperation from others to obtain information and accomplish goals; (3) works with others towards achieving agreements that may involve exchanging resources or resolving differences; (4) understands the concepts, practices, and techniques used to identify, engage, influence, and monitor relationships with individuals and groups connected to a work effort including those actively involved; (5) leads through influence over the process and its results, and those who have a vested interest in the outcome (positive or negative). (6) [Core Value Respect Always] listens with curiosity and speaks with care; (7) [Core Value Respect Always] embraces different perspectives and lived experiences; (8) [Core Value Respect Always] gives feedback constructively and receives it openly.
• Own The Outcome (Execution And Results) (1) Sets well-defined and realistic goals and high standards of performance for self or self and others; (2) displays a high level of initiative, effort, and commitment toward performing work; (3) completes assignments in

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