Associate Museum Registrar SFO

Job Description

The Associate Museum Registrar is an essential position within the SFO Museum Collections Department, supporting a rapidly growing volume of donations. Under the supervision of the Curator in Charge of Collections Management, the Associate Museum Registrar assists Registrars, Senior Registrars and the Curator in Charge of Collections Management in all permanent collection acquisitions, inventories, outreach, and special projects. The Associate Museum Registrar is responsible for assisting with all aspects of donation accessioning for the permanent collection, which now numbers over 181,000 objects.

The essential functions of this position include, but are not limited to, the following:

1. Assist with acquisition procedures, including inspecting, labeling, documenting, and cataloging of collection objects.
2. Assist with the tracking, movement, storage, care, and maintenance of collection objects.
3. Maintain and update computerized and manual records related to collection objects.
4. Assist with arranging and maintaining insurance documentation for collection objects.
5. Assist with processing donation documents and contracts for donations, purchases, and transfers to the museum's Permanent Collection.
6. Assist with coordinating the shipment and transportation of collection objects, including arranging logistics and serving as a courier when required.
7. Monitor exhibitions and storage areas to ensure compliance with established environmental and security standards.
8. Perform other functions as outlined in the 3554 Associate Museum Registrar job classification.

Qualifications:
Qualifications

Minimum Qualifications: (THE MINIMUM QUALIFICATIONS MUST BE MET BY THE FILING DEADLINE)

1. Education: Possession of a baccalaureate degree from an accredited college or university in art, art history, museum studies, arts administration or a closely related field; AND

2. Experience: Two (2) years of verifiable museum registration experience; AND

3. Computer literacy in word processing, database management and a computerized registration system.

AND

Special Condition - In addition to meeting the minimum qualifications, this position requires the physical ability to push, pull, carry and lift up to 51 lbs. of objects or equipment.

Experience Substitution: Possession of a master's degree from an accredited college or university in museum studies, arts administration or a closely related post-graduate program may substitute for one (1) year of the required museum registration experience.

The above minimum qualifications reflect special conditions associated with the position(s) to be filled. They may differ from the standard minimum qualifications associated with this classification.

One year full-time employment is equivalent to 2,000 hours (2,000 hours of qualifying work experience is based on a 40 hour work week). Any overtime hours that you work above 40 hours per week are not included in the calculation to determine full-time employment.

Desirable Qualifications
The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred to hiring.

1. Experience with museum principles and practices.
2. Experience with museum object care, documentation, and classification.
3. Experience with computer database systems, particularly FileMaker Pro.
4. Experience with a commercial aviation collection or knowledge of commercial aviation history.
5. Experience with environmental controls, pest management, security, and risk management.
6. Experience with digital scanning processes and programs, particularly Adobe Photoshop and Bridge.
7. Proven ability to multitask and problem solve.
8. Experience working in a team-oriented environment.
9. Strong verbal and written communication skills.
10. Proven ability to maintain effective working relationships with colleagues and the public.

Every application is reviewed to ensure that you meet the minimum qualifications as listed in the job ad. Please review our articles onEmployment Application and Minimum Qualifications andVerification of Experience and/or Education for considerations taken when reviewing applications.

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

Verification
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at Verification of Experience and/or Education

Note: Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Resumes will not be accepted in lieu of a completed City and County of San Francisco application. Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

Selection Procedures

After application submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process, which includes the following:

Supplemental Questionnaire Evaluation (Behavioral Consistency Questionnaire - Weight 100%)
Candidates who meet the minimum qualifications will be sent a Supplemental Questionnaire. The Supplemental Questionnaire is designed to measure the knowledge, skills and abilities required for this position. All candidates' responses to the Supplemental Questionnaire are subject to verification. All relevant experience, education and/or training must be included in the responses in order to be reviewed in the rating process.

A passing score on the Supplemental Questionnaire must be achieved in order to be placed/ranked on the eligible list. Candidates will be placed on the eligible list in rank order according to their final score.

Note: Only those applicants meeting the minimum qualifications will be notified of the exact date, time and/or place to report for the examinations. Applicants who meet the minimum qualifications are not guaranteed to advance through all of the steps in the selection process.

Transportation Security Administration (TSA) Security Clearance: Candidates for employment with the San Francisco Airport Commission are required to undergo a criminal history record check, including FBI fingerprints, and Security Threat Assessment in order to determine eligibility for security clearance and may be required to undergo drug/alcohol screening. Per Civil Service Commission Rule Section 110.9.1, every applicant for an examination must possess and maintain the qualifications required by law and by the examination announcement for the examination. Failure to obtain and maintain security clearance may be basis for termination from employment with the Airport Commission.

Medical Examination:
Prior to appointment, candidates must successfully pass a medical examination to determine their ability to perform the essential functions of the job and/or the ability to meet the physical minimum requirements.

Additional Information

Eligible List/Score Report: A confidential eligible list of applicant names that have passed the civil service examination process will be created, and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.

The duration of the eligible list resulting from this examination process will be six months , and may be extended with the approval of the Human Resources Director.

To find Departments which use this classification, please see

Certification:

The certification rule for the eligible list resulting from this examination will be Rule of The List. The hiring department may administer additional position-specific selection procedures prior to making final hiring decisions.

Terms of Announcement and Appeal Rights:
Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at

The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion' or ‘no rational basis' for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About the Hiring Process
• Conviction History
• Employee Benefits Overview
• Equal Employment Opportunity
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Seniority Credit in Promotional Exams
• Right to Work
• Copies of Application Documents
• Diversity Statement

Applicants will receive a confirmation email from notification@careers.sf.gov that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

HOW TO APPLY
Applications for City and County of San Francisco jobs are only accepted through an online process.

Visit and begin the application process.

• Select the “I'm Interested” button and follow instructions on the screen

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Recruiter Information : If you have any questions regarding this recruitment or application process, please contact the Recruiter Sandra Aguayo at Sandra.Aguayo@flysfo.com.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

Job Description

The Associate Museum Registrar is an essential position within the SFO Museum Collections Department, supporting a rapidly growing volume of donations. Under the supervision of the Curator in Charge of Collections Management, the Associate Museum Registrar assists Registrars, Senior Registrars and the Curator in Charge of Collections Management in all permanent collection acquisitions, inventories, outreach, and special projects. The Associate Museum Registrar is responsible for assisting with all aspects of donation accessioning for the permanent collection, which now numbers over 181,000 objects.

The essential functions of this position include, but are not limited to, the following:

1. Assist with acquisition procedures, including inspecting, labeling, documenting, and cataloging of collection objects.
2. Assist with the tracking, movement, storage, care, and maintenance of collection objects.
3. Maintain and update computerized and manual records related to collection objects.
4. Assist with arranging and maintaining insurance documentation for collection objects.
5. Assist with processing donation documents and contracts for donations, purchases, and transfers to the museum's Permanent Collection.
6. Assist with coordinating the shipment and transportation of collection objects, including arranging logistics and serving as a courier when required.
7. Monitor exhibitions and storage areas to ensure compliance with established environmental and security standards.
8. Perform other functions as outlined in the 3554 Associate Museum Registrar job classification.

Qualifications:
Qualifications

Minimum Qualifications: (THE MINIMUM QUALIFICATIONS MUST BE MET BY THE FILING DEADLINE)

1. Education: Possession of a baccalaureate degree from an accredited college or university in art, art history, museum studies, arts administration or a closely related field; AND

2. Experience: Two (2) years of verifiable museum registration experience; AND

3. Computer literacy in word processing, database management and a computerized registration system.

AND

Special Condition - In addition to meeting the minimum qualifications, this position requires the physical ability to push, pull, carry and lift up to 51 lbs. of objects or equipment.

Experience Substitution: Possession of a master's degree from an accredited college or university in museum studies, arts administration or a closely related post-graduate program may substitute for one (1) year of the required museum registration experience.

The above minimum qualifications reflect special conditions associated with the position(s) to be filled. They may differ from the standard minimum qualifications associated with this classification.

One year full-time employment is equivalent to 2,000 hours (2,000 hours of qualifying work experience is based on a 40 hour work week). Any overtime hours that you work above 40 hours per week are not included in the calculation to determine full-time employment.

Desirable Qualifications
The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred to hiring.

1. Experience with museum principles and practices.
2. Experience with museum object care, documentation, and classification.
3. Experience with computer database systems, particularly FileMaker Pro.
4. Experience with a commercial aviation collection or knowledge of commercial aviation history.
5. Experience with environmental controls, pest management, security, and risk management.
6. Experience with digital scanning processes and programs, particularly Adobe Photoshop and Bridge.
7. Proven ability to multitask and problem solve.
8. Experience working in a team-oriented environment.
9. Strong verbal and written communication skills.
10. Proven ability to maintain effective working relationships with colleagues and the public.

Every application is reviewed to ensure that you meet the minimum qualifications as listed in the job ad. Please review our articles onEmployment Application and Minimum Qualifications andVerification of Experience and/or Education for considerations taken when reviewing applications.

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

Verification
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at Verification of Experience and/or Education

Note: Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Resumes will not be accepted in lieu of a completed City and County of San Francisco application. Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

Selection Procedures

After application submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process, which includes the following:

Supplemental Questionnaire Evaluation (Behavioral Consistency Questionnaire - Weight 100%)
Candidates who meet the minimum qualifications will be sent a Supplemental Questionnaire. The Supplemental Questionnaire is designed to measure the knowledge, skills and abilities required for this position. All candidates' responses to the Supplemental Questionnaire are subject to verification. All relevant experience, education and/or training must be included in the responses in order to be reviewed in the rating process.

A passing score on the Supplemental Questionnaire must be achieved in order to be placed/ranked on the eligible list. Candidates will be placed on the eligible list in rank order according to their final score.

Note: Only those applicants meeting the minimum qualifications will be notified of the exact date, time and/or place to report for the examinations. Applicants who meet the minimum qualifications are not guaranteed to advance through all of the steps in the selection process.

Transportation Security Administration (TSA) Security Clearance: Candidates for employment with the San Francisco Airport Commission are required to undergo a criminal history record check, including FBI fingerprints, and Security Threat Assessment in order to determine eligibility for security clearance and may be required to undergo drug/alcohol screening. Per Civil Service Commission Rule Section 110.9.1, every applicant for an examination must possess and maintain the qualifications required by law and by the examination announcement for the examination. Failure to obtain and maintain security clearance may be basis for termination from employment with the Airport Commission.

Medical Examination:
Prior to appointment, candidates must successfully pass a medical examination to determine their ability to perform the essential functions of the job and/or the ability to meet the physical minimum requirements.

Additional Information

Eligible List/Score Report: A confidential eligible list of applicant names that have passed the civil service examination process will be created, and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.

The duration of the eligible list resulting from this examination process will be six months , and may be extended with the approval of the Human Resources Director.

To find Departments which use this classification, please see

Certification:

The certification rule for the eligible list resulting from this examination will be Rule of The List. The hiring department may administer additional position-specific selection procedures prior to making final hiring decisions.

Terms of Announcement and Appeal Rights:
Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at

The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion' or ‘no rational basis' for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About the Hiring Process
• Conviction History
• Employee Benefits Overview
• Equal Employment Opportunity
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Seniority Credit in Promotional Exams
• Right to Work
• Copies of Application Documents
• Diversity Statement

Applicants will receive a confirmation email from notification@careers.sf.gov that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

HOW TO APPLY
Applications for City and County of San Francisco jobs are only accepted through an online process.

Visit and begin the application process.

• Select the “I'm Interested” button and follow instructions on the screen

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Recruiter Information : If you have any questions regarding this recruitment or application process, please contact the Recruiter Sandra Aguayo at Sandra.Aguayo@flysfo.com.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

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