Fire and Rescue Administrative Section Manager

Fire And Rescue Administrative Section Manager

The city of Las Vegas invites applications for Fire and Rescue Administrative Section Manager for the Fire & Rescue Department. This position will supervise, assign and review the work of staff responsible for business and administrative functions, finance and budgeting, technical support, capital improvement projects, marketing, and customer service related to the fire department; to manage administrative activities for the division; to provide responsible staff assistance to division managers, deputy director and director; to coordinate projects within the division as assigned by division managers, deputy director and director; and to perform a variety of tasks relative to the assigned area of responsibility.

To be considered, please upload a valid copy of your Driver's License and submit your resume and cover letter of interest outlining the background and experience that makes you the desired candidate. Reports to and receives direction from a member of Fire senior management. Exercises direct supervision over professional, technical and clerical staff, including monitoring and formally evaluating employee selection, employee performance and discipline. All qualified applications will be forwarded to the department for review. Candidate selection, for those that meet the minimum qualifications, will include submission of a short writing exercise. Hiring interviews will then be conducted for those selected.

Example Of Duties

Essential Functions

1. Plan, direct, coordinate and supervise the work of staff responsible for business and administrative functions, finance and budgeting, technical support, capital improvement projects, marketing, and customer service.
2. Participate in the selection of staff; motivate assigned staff; coordinate and provide staff training; plan, direct, coordinate and review the work plan for assigned staff; assign work activities, projects and programs; establish work priorities and schedules; review and evaluate work products, methods and procedures; interpret city policies and procedures for staff; prepare and conduct formal performance evaluations; work with employees to develop short and long term goals, monitor accomplishments, establish performance requirements and personal development targets and provide coaching for performance improvement and development.
3. Direct specific and comprehensive analyses of a wide range of policies and issues; recommend modifications to department operations, policies and procedures as appropriate; prepare analytical and statistical reports, fact sheets and position papers on operations and activities.
4. Oversee the development and assist in the administration of department policies and procedures including official department work rules.
5. Work with Human Resources staff to administer various human resource activities within the department, and within established policies, procedures and regulations, including recruitment, testing, classification, training and development of staff.
6. Oversee and participate in the development and administration of the department annual budget, goals, objectives, policies and priorities; make recommendations as appropriate; assist in establishing appropriate service and staffing levels and allocating resources accordingly.
7. Oversees and participates in the process of applying for grants and other types of financial and operational awards; seeks additional sources of funds; ensures that City procedures for outside funding approval are followed.
8. Assist in establishing the strategic direction for the department in alignment with City Council and city of Las Vegas strategic priorities; communicate to all assigned employees their roles in performance measurement and achieving strategic priorities; work with staff to develop measures and reports to the city's executive team and all members of the department.
9. Provide responsible staff assistance to Fire Chief, Deputy and Assistant Fire Chiefs, and Managers of the department.
10. Respond to and resolve difficult and sensitive inquiries and complaints; coordinate conflict resolution meetings; research and investigate various departmental problems.
11. Assist in developing a culture that values people and their differences and is free from inequities and barriers to people reaching their full potential.

Marginal Functions

1. Perform related duties and responsibilities as required.

Minimum Requirements

Bachelor's degree in any subject and three years (full-time) of increasingly responsible experience working in business management or public administration; OR Two years of full-time general degree coursework and five years (full-time) of increasingly responsible experience working in business management or public administration; OR Equivalent to graduation from high school and eight years (full-time) of increasingly responsible experience working in business management or public administration. Possession of an appropriate, valid driver's license on the date of application, and maintenance thereafter.

Knowledge, Skills And Abilities

Knowledge of Principles of management practices as applied to business and operational needs. Management skills to analyze and evaluate programs, policies and operational needs. Principles and practices of municipal government budget preparation and administration. Research and reporting methods, techniques and procedures. Principles and methods of data collection and social research procedures. Principles of supervision, training and performance evaluations. Conflict resolution techniques. Personal computer applications and software and related processes. Pertinent federal, state and local laws, codes and regulations. Needs of staff, citizens and city offices related to fire department programs. Major trends and developments related to fire department.

Ability to Forecast, define, create, present, and decipher all aspects of the fire department budget including all of its expenditures and revenue centers. Assist department management with creating a vision and making decisions while demonstrating a superior knowledge of the fire department fiscal position and command of municipal budgeting. Effectively communicates fiscal realities of the city and its impacts to growth. Maintain confidentiality and privacy of work performed and information accessed. Effectively coordinate a variety of department-wide programs and administrative activities. Demonstrate problem solving, critical thinking and planning skills. Analyze complex problems, identify alternative solutions, project consequences of proposed actions, recommend best options, and implement approved solutions in support of goals. Interpret and apply federal, state and local policies, laws and regulations. Act calmly, rationally, decisively and tactfully in difficult situations. Effectively and fairly negotiate appropriate solutions to personnel conflicts. Use initiative and independent judgment within established guidelines. Empower employees by demonstrating confidence in their ability to be successful. Support creative thinking and problem solving by encouraging feedback. Help others understand and manage change. Seek and accept input and assistance from others. Plan, organize and prioritize assignments and meet critical deadlines in a rapidly changing environment. Communicate with individuals from a variety of social, cultural, economic and educational backgrounds while demonstrating respect and sensitivity for perceived differences. Produce written documents with clearly organized thoughts using proper sentence construction, punctuation, spelling and grammar. Speak in public and communicate clearly before large and small groups. Establish and maintain effective working relationships with those contacted in the course of work.

Fire And Rescue Administrative Section Manager

The city of Las Vegas invites applications for Fire and Rescue Administrative Section Manager for the Fire & Rescue Department. This position will supervise, assign and review the work of staff responsible for business and administrative functions, finance and budgeting, technical support, capital improvement projects, marketing, and customer service related to the fire department; to manage administrative activities for the division; to provide responsible staff assistance to division managers, deputy director and director; to coordinate projects within the division as assigned by division managers, deputy director and director; and to perform a variety of tasks relative to the assigned area of responsibility.

To be considered, please upload a valid copy of your Driver's License and submit your resume and cover letter of interest outlining the background and experience that makes you the desired candidate. Reports to and receives direction from a member of Fire senior management. Exercises direct supervision over professional, technical and clerical staff, including monitoring and formally evaluating employee selection, employee performance and discipline. All qualified applications will be forwarded to the department for review. Candidate selection, for those that meet the minimum qualifications, will include submission of a short writing exercise. Hiring interviews will then be conducted for those selected.

Example Of Duties

Essential Functions

1. Plan, direct, coordinate and supervise the work of staff responsible for business and administrative functions, finance and budgeting, technical support, capital improvement projects, marketing, and customer service.
2. Participate in the selection of staff; motivate assigned staff; coordinate and provide staff training; plan, direct, coordinate and review the work plan for assigned staff; assign work activities, projects and programs; establish work priorities and schedules; review and evaluate work products, methods and procedures; interpret city policies and procedures for staff; prepare and conduct formal performance evaluations; work with employees to develop short and long term goals, monitor accomplishments, establish performance requirements and personal development targets and provide coaching for performance improvement and development.
3. Direct specific and comprehensive analyses of a wide range of policies and issues; recommend modifications to department operations, policies and procedures as appropriate; prepare analytical and statistical reports, fact sheets and position papers on operations and activities.
4. Oversee the development and assist in the administration of department policies and procedures including official department work rules.
5. Work with Human Resources staff to administer various human resource activities within the department, and within established policies, procedures and regulations, including recruitment, testing, classification, training and development of staff.
6. Oversee and participate in the development and administration of the department annual budget, goals, objectives, policies and priorities; make recommendations as appropriate; assist in establishing appropriate service and staffing levels and allocating resources accordingly.
7. Oversees and participates in the process of applying for grants and other types of financial and operational awards; seeks additional sources of funds; ensures that City procedures for outside funding approval are followed.
8. Assist in establishing the strategic direction for the department in alignment with City Council and city of Las Vegas strategic priorities; communicate to all assigned employees their roles in performance measurement and achieving strategic priorities; work with staff to develop measures and reports to the city's executive team and all members of the department.
9. Provide responsible staff assistance to Fire Chief, Deputy and Assistant Fire Chiefs, and Managers of the department.
10. Respond to and resolve difficult and sensitive inquiries and complaints; coordinate conflict resolution meetings; research and investigate various departmental problems.
11. Assist in developing a culture that values people and their differences and is free from inequities and barriers to people reaching their full potential.

Marginal Functions

1. Perform related duties and responsibilities as required.

Minimum Requirements

Bachelor's degree in any subject and three years (full-time) of increasingly responsible experience working in business management or public administration; OR Two years of full-time general degree coursework and five years (full-time) of increasingly responsible experience working in business management or public administration; OR Equivalent to graduation from high school and eight years (full-time) of increasingly responsible experience working in business management or public administration. Possession of an appropriate, valid driver's license on the date of application, and maintenance thereafter.

Knowledge, Skills And Abilities

Knowledge of Principles of management practices as applied to business and operational needs. Management skills to analyze and evaluate programs, policies and operational needs. Principles and practices of municipal government budget preparation and administration. Research and reporting methods, techniques and procedures. Principles and methods of data collection and social research procedures. Principles of supervision, training and performance evaluations. Conflict resolution techniques. Personal computer applications and software and related processes. Pertinent federal, state and local laws, codes and regulations. Needs of staff, citizens and city offices related to fire department programs. Major trends and developments related to fire department.

Ability to Forecast, define, create, present, and decipher all aspects of the fire department budget including all of its expenditures and revenue centers. Assist department management with creating a vision and making decisions while demonstrating a superior knowledge of the fire department fiscal position and command of municipal budgeting. Effectively communicates fiscal realities of the city and its impacts to growth. Maintain confidentiality and privacy of work performed and information accessed. Effectively coordinate a variety of department-wide programs and administrative activities. Demonstrate problem solving, critical thinking and planning skills. Analyze complex problems, identify alternative solutions, project consequences of proposed actions, recommend best options, and implement approved solutions in support of goals. Interpret and apply federal, state and local policies, laws and regulations. Act calmly, rationally, decisively and tactfully in difficult situations. Effectively and fairly negotiate appropriate solutions to personnel conflicts. Use initiative and independent judgment within established guidelines. Empower employees by demonstrating confidence in their ability to be successful. Support creative thinking and problem solving by encouraging feedback. Help others understand and manage change. Seek and accept input and assistance from others. Plan, organize and prioritize assignments and meet critical deadlines in a rapidly changing environment. Communicate with individuals from a variety of social, cultural, economic and educational backgrounds while demonstrating respect and sensitivity for perceived differences. Produce written documents with clearly organized thoughts using proper sentence construction, punctuation, spelling and grammar. Speak in public and communicate clearly before large and small groups. Establish and maintain effective working relationships with those contacted in the course of work.

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