Pretrial Court Assistant

Pretrial Court Assistant

Created by state law in 1968, the 61st District Court has a high-volume caseload. The court has jurisdiction within the City of Grand Rapids, the second-largest city in the state and the largest in Kent County. The 61st District Court is comprised of six (6) elected judges, one (1) appointed attorney magistrate, and a dedicated support staff in the Clerk's Office and Probation Department. The 61st District Court Team is committed to providing excellent customer service to the public and to ensuring the effective and impartial management of cases.

Part-time position. A part-time work schedule will be determined. The schedule may be four (4) to five (5) days, Monday through Friday, between 7:30 a.m. and 4:00 p.m. This is an excellent opportunity to make a substantial contribution to the community and continue or start your career in Michigan's courts.

Under general supervision, the incumbent coordinates and supports pretrial case-processing functions within the Probation Department. Work includes reviewing arrest documentation, screening cases, completing required forms, maintaining victim case files, and coordinating referrals to appropriate community resources. Work is reviewed through observation, reporting, and file audits.

Essential duties and responsibilities include:

• Reviews the daily arrest sheet to identify misdemeanor cases involving assault and battery, domestic violence, and child abuse.
• Reviews police reports for each identified case to determine whether the incident involves a qualifying relationship, including intimate partners, parent-child relationships, siblings, or other qualifying family members.
• Runs a LEIN check and obtains a driving record for each qualifying case; completes a Client Services Summary and Order of Special Conditions of Bond; and assembles the complete case packet in the required order.
• Distributes completed packets to the designated Deputy Court Clerk and submits original packets to Case Initiation.
• Maintains a daily log of all identified cases and conducts weekly follow-up to determine case disposition, including whether the case was ordered to COMIT or charges were not filed. Reports findings to the Deputy Court Clerk.
• Serves as an initial point of contact for victims in cases proceeding through the judicial process; provides basic procedural information and coordinates referrals to appropriate City of Grand Rapids and community resources.
• Establishes and maintains individual victim case files, collecting relevant information including contact details, victim impact statements, and restitution documentation.
• Transmits case files to the PSI team upon adjudication requiring a Pre-Sentence Investigation. Closes and retains records for cases that are dismissed or not filed.
• Emails required documentation to designated staff in accordance with established workflow procedures.
• Contributes to the efficiency and effectiveness of the Court's services by participating as an active and collaborative member of the Probation team.
• Demonstrates regular and predictable attendance, including attendance at required meetings.

Performs other related duties as assigned.

Pretrial Court Assistant

Created by state law in 1968, the 61st District Court has a high-volume caseload. The court has jurisdiction within the City of Grand Rapids, the second-largest city in the state and the largest in Kent County. The 61st District Court is comprised of six (6) elected judges, one (1) appointed attorney magistrate, and a dedicated support staff in the Clerk's Office and Probation Department. The 61st District Court Team is committed to providing excellent customer service to the public and to ensuring the effective and impartial management of cases.

Part-time position. A part-time work schedule will be determined. The schedule may be four (4) to five (5) days, Monday through Friday, between 7:30 a.m. and 4:00 p.m. This is an excellent opportunity to make a substantial contribution to the community and continue or start your career in Michigan's courts.

Under general supervision, the incumbent coordinates and supports pretrial case-processing functions within the Probation Department. Work includes reviewing arrest documentation, screening cases, completing required forms, maintaining victim case files, and coordinating referrals to appropriate community resources. Work is reviewed through observation, reporting, and file audits.

Essential duties and responsibilities include:

• Reviews the daily arrest sheet to identify misdemeanor cases involving assault and battery, domestic violence, and child abuse.
• Reviews police reports for each identified case to determine whether the incident involves a qualifying relationship, including intimate partners, parent-child relationships, siblings, or other qualifying family members.
• Runs a LEIN check and obtains a driving record for each qualifying case; completes a Client Services Summary and Order of Special Conditions of Bond; and assembles the complete case packet in the required order.
• Distributes completed packets to the designated Deputy Court Clerk and submits original packets to Case Initiation.
• Maintains a daily log of all identified cases and conducts weekly follow-up to determine case disposition, including whether the case was ordered to COMIT or charges were not filed. Reports findings to the Deputy Court Clerk.
• Serves as an initial point of contact for victims in cases proceeding through the judicial process; provides basic procedural information and coordinates referrals to appropriate City of Grand Rapids and community resources.
• Establishes and maintains individual victim case files, collecting relevant information including contact details, victim impact statements, and restitution documentation.
• Transmits case files to the PSI team upon adjudication requiring a Pre-Sentence Investigation. Closes and retains records for cases that are dismissed or not filed.
• Emails required documentation to designated staff in accordance with established workflow procedures.
• Contributes to the efficiency and effectiveness of the Court's services by participating as an active and collaborative member of the Probation team.
• Demonstrates regular and predictable attendance, including attendance at required meetings.

Performs other related duties as assigned.

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