Dispatch Assistant

General Responsibility and FunctionWe are seeking a safety-conscious and detail-oriented individual to join our team as a Dispatch Assistant in our chemical Transport facility. In this role, you will be responsible for coordinating the safe and compliant transportation of hazardous materials, ensuring timely and accurate dispatching of shipments in accordance with federal, state, and company regulations. The ideal candidate will possess strong communication skills, a solid understanding of DOT and hazardous material handling protocols, and the ability to multitask in a high-stakes, fast-paced environment.Key ResponsibilitiesCoordinate the scheduling and dispatching of drivers for hazardous materials pickups and deliveries.Ensure all shipments are accurately documented and compliant with DOT, OSHA, EPA, and other applicable regulations.Review shipping orders, bills of lading, manifests, and permits for accuracy and proper labeling of hazardous materials.Communicate with drivers, warehouse staff, and customers to ensure smooth execution of transportation plans.Monitor vehicle routes, locations, and compliance through GPS tracking systems or dispatch software.Maintain up-to-date knowledge of routes, traffic patterns, road closures, and weather conditions to optimize delivery times and ensure safety.Serve as the point of contact for emergency response coordination in the event of an incident during transport.Ensure drivers are equipped with required safety gear, placards, and documentation for each load.Track and document driver hours, vehicle inspections, maintenance needs, and load status.Maintain dispatch logs, records, and reports in accordance with internal policies and external regulatory requirements.Support internal teams with scheduling adjustments and transportation-related inquiries.Participate in safety meetings, training sessions, and audits as required.Skills & CompetenciesMinimum of 3 years of experience working in an office environment, performing similar dutiesStable employment historyDependabilityHigh energy levelExcellent communications skillsAccuracy in data entryGood typing skillsIntermediate mathematical capabilitiesProper telephone etiquette with capability to translate this into written and verbal communication skillsAbility to manage heavy volume of phone callsIntermediate proficiency with Microsoft Office toolsGood organizational skills and have a keen attention to detailAbility to work well with others in a fast paced environmentPreferred QualificationsSamsara experienceExperience dispatching or assisting dispatchers in the transportation industryWork EnvironmentThis position is based in a chemical transportation and logistics facility. While the day to day is handled primarily out of an office area, there will be times when the dispatch assistant will be tasked with stepping into the general warehouse area and / or staging / loading / storage area to confirm load preparedness, product type, or to communicate with drivers and / or supplier representatives as needed.The work environment includes exposure to hazardous materials, chemical fumes, noise, and temperature fluctuations. The role requires frequent use of communication systems, computers, and documentation tools, as well as occasional interaction with chemical transport containers and PPE.Compliance with all environmental, health, and safety regulations is mandatory. The Hazardous Materials Dispatch Assistant must be proactive in identifying risks, ensuring regulatory adherence, and maintaining safe operational standards for both on-site activities and transportation logistics.Proper use of personal protective equipment (PPE)-such as gloves, safety glasses, and respiratory protection-is required when interacting with materials or operations involving potential exposure. Safety training will be provided to maintain a safety culture.Background ScreeningBy applying for this position, you understand and agree that this organization may conduct a background check and/or drug screening as part of the hiring process. You will be provided with a separate disclosure and authorization form for these checks. Failure to consent to these screenings may result in disqualification from further consideration for employment.Drug-free WorkplaceThis is a drug-free and alcohol-free workplace. To maintain compliance with regulatory authorities and ensure a safe working environment, the organization conducts random drug and alcohol testing. All employees are expected to comply with this policy as a condition of employment.#J-18808-Ljbffr

General Responsibility and FunctionWe are seeking a safety-conscious and detail-oriented individual to join our team as a Dispatch Assistant in our chemical Transport facility. In this role, you will be responsible for coordinating the safe and compliant transportation of hazardous materials, ensuring timely and accurate dispatching of shipments in accordance with federal, state, and company regulations. The ideal candidate will possess strong communication skills, a solid understanding of DOT and hazardous material handling protocols, and the ability to multitask in a high-stakes, fast-paced environment.Key ResponsibilitiesCoordinate the scheduling and dispatching of drivers for hazardous materials pickups and deliveries.Ensure all shipments are accurately documented and compliant with DOT, OSHA, EPA, and other applicable regulations.Review shipping orders, bills of lading, manifests, and permits for accuracy and proper labeling of hazardous materials.Communicate with drivers, warehouse staff, and customers to ensure smooth execution of transportation plans.Monitor vehicle routes, locations, and compliance through GPS tracking systems or dispatch software.Maintain up-to-date knowledge of routes, traffic patterns, road closures, and weather conditions to optimize delivery times and ensure safety.Serve as the point of contact for emergency response coordination in the event of an incident during transport.Ensure drivers are equipped with required safety gear, placards, and documentation for each load.Track and document driver hours, vehicle inspections, maintenance needs, and load status.Maintain dispatch logs, records, and reports in accordance with internal policies and external regulatory requirements.Support internal teams with scheduling adjustments and transportation-related inquiries.Participate in safety meetings, training sessions, and audits as required.Skills & CompetenciesMinimum of 3 years of experience working in an office environment, performing similar dutiesStable employment historyDependabilityHigh energy levelExcellent communications skillsAccuracy in data entryGood typing skillsIntermediate mathematical capabilitiesProper telephone etiquette with capability to translate this into written and verbal communication skillsAbility to manage heavy volume of phone callsIntermediate proficiency with Microsoft Office toolsGood organizational skills and have a keen attention to detailAbility to work well with others in a fast paced environmentPreferred QualificationsSamsara experienceExperience dispatching or assisting dispatchers in the transportation industryWork EnvironmentThis position is based in a chemical transportation and logistics facility. While the day to day is handled primarily out of an office area, there will be times when the dispatch assistant will be tasked with stepping into the general warehouse area and / or staging / loading / storage area to confirm load preparedness, product type, or to communicate with drivers and / or supplier representatives as needed.The work environment includes exposure to hazardous materials, chemical fumes, noise, and temperature fluctuations. The role requires frequent use of communication systems, computers, and documentation tools, as well as occasional interaction with chemical transport containers and PPE.Compliance with all environmental, health, and safety regulations is mandatory. The Hazardous Materials Dispatch Assistant must be proactive in identifying risks, ensuring regulatory adherence, and maintaining safe operational standards for both on-site activities and transportation logistics.Proper use of personal protective equipment (PPE)-such as gloves, safety glasses, and respiratory protection-is required when interacting with materials or operations involving potential exposure. Safety training will be provided to maintain a safety culture.Background ScreeningBy applying for this position, you understand and agree that this organization may conduct a background check and/or drug screening as part of the hiring process. You will be provided with a separate disclosure and authorization form for these checks. Failure to consent to these screenings may result in disqualification from further consideration for employment.Drug-free WorkplaceThis is a drug-free and alcohol-free workplace. To maintain compliance with regulatory authorities and ensure a safe working environment, the organization conducts random drug and alcohol testing. All employees are expected to comply with this policy as a condition of employment.#J-18808-Ljbffr

• 

• Government Careers