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Job Description
Grade 21: Salary Starts at $79,373.00 annually. Rate of pay depends on qualifications.
Job Description
JOB SUMMARY
The Supervisor - Payroll is responsible for coordinating and administering payroll activities, including overseeing the daily operations of the payroll department to ensure accurate, compliant and timely processing of payroll. This position supervises assigned payroll staff, providing mentoring, training, development and performance evaluation. The role coordinates with Accounting, Human Resources, Treasury, and Information Systems to maintain payroll integrity, support system functionality, and ensure adherence to federal, state and local regulations.
ESSENTIAL FUNCTIONS- Oversees the day-to-day operations of the payroll department, ensuring accurate, compliant and timely processing of payroll.
- Supervises, trains, develops and evaluates assigned staff.
- Coordinates with Human Resources and Information Systems to administer wage payment and ensure compliance with federal, state and local regulations and organizational policies.
- Evaluates payroll methods and procedures and recommends and implements changes as appropriate.
- Reviews and verifies payroll data and documentation for accuracy, completeness and compliance with SAWS’ policies and procedures, and State and federal regulations.
- Calculates and oversees complex payroll transactions, including workers compensation, voluntary deductions, withholding taxes, wage garnishments, levies and absences related adjustments.
- Serves as the escalation point for complex pay issues or discrepancies.
- Coordinates with Accounting to ensure payroll transactions are correctly integrated into general ledger, to include preparation of monthly and year end journal.
- Researches federal, state and local regulations and applies any relevant updates to the organizational procedures.
- Oversees preparation of relevant federal, state and local payroll reports, which includes W-2s, quarterly 941s, etc.
- Oversees preparation and submission of withholdings to various benefit administrators.
- Oversees the processing of new hires, temporary employees, change in status requests and terminations.
- Establishes and maintains effective working relationships and public relations.
- Performs other duties/special projects as assigned.
DECISION MAKING- This position receives limited supervision.
- This position supervises assigned staff.
MINIMUM REQUIREMENTS- Bachelor's Degree in Accounting, Business or Finance from an institution accredited by a recognized agency.
- Five years' experience in Payroll and/or Accounting functions including one year of lead/supervisory experience.
PREFERRED QUALIFICATIONS- Master’s Degree in Business Administration, Finance, Accounting or related field from an institution accredited by a recognized accrediting agency.
- Certified Payroll Professional certification.
JOB DIMENSIONS- Knowledge of recent versions of accounting systems.
- Knowledge of automated time and attendance and payroll systems.
- Knowledge of data analytics/data mining systems.
- Advanced PC skills in word processing, spreadsheet, database and presentation software.
- Ability to ensure the overall accuracy of biweekly payroll processing for more than 2,000 employees.
- Ability to communicate effectively verbally and in writing with internal, external customers and governmental agencies, including the Internal Revenue Service.
PHYSICAL DEMANDS AND WORKING CONDITIONS
Subject to sitting for long periods of time to perform job scope. Requires visual acuity, speech and hearing. Working conditions are in an office environment. Requirements may include lifting up to 30 lbs. on occasion. May be required to work hours other than regular schedule, such as evenings and weekends.
San Antonio Water System values the contributions of all its employees, providing them the best in compensation and benefits. The benefits package is designed to attract and retain a workforce of qualified employees who share a responsibility in providing quality water to 1 million consumers.
From an affordable medical and dental plan to life-sustaining retirement and insurance plans, we offer benefits that reward employees for their commitment to a challenging career at SAWS. Employee benefits include the following:- Competitive, market-based salaries
- Performance-based incentives
- Medical benefits
- Dental benefits
- Life insurance
- Prescription drug program
- Vision care plan
- Two retirement plans
- Deferred compensation plans (457 plan)
- Disability income
- Paid leave (vacation, sick, personal)
- Education assistance program
- Employee assistance program
- Flexible, tax-deferred health and dependent care spending accounts
- Wellness programs
- On-Site Fitness Facilities
- Community service opportunities
Closing Date/Time: 7/5/2026 11:59 PM Central -
ABOUT THE COMPANY
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San Antonio Water System
Show moreThe San Antonio Water System (SAWS) is a public utility owned by the City of San Antonio. SAWS serves 2 million people in Bexar County as well as parts of Medina and Atascosa counties. The population includes more than 511,300 water customers and 457,600 wastewater customers. SAWS actively seeks out public participation in its operations and planning, while SAWS volunteers strive to help their neighbors in need.
As an industry leader in conservation and water and wastewater management, SAWS provides sustainable, affordable water services. To deliver responsible water services, our investment in our employees – one of our greatest assets – ranks as a top priority.
San Antonio Water System's Board of Trustees has adopted mission, vision and values statements that serve as a foundation to move the utility forward through 2050 and reinforce San Antonio's much-deserved reputation as Waterful.
Our Mission: Sustainable, Affordable Water Services / Our Vision: To be leaders in delivering responsible water services for life. / Our Values: Excellence, Integrity, Respect and Safety.
SAWS is a values-based organization that believes in diversity in all aspects of our business. At SAWS, we attract and retain the finest individuals whose diverse talents drive innovation. We recognize that differences in race, ethnicity, religion, gender, gender identity, sexual orientation, nationality, physical ability or any characteristic protected by law, enrich and empower our work environment. We respectfully infuse diversity in our daily work lives with the knowledge that people from a variety of backgrounds and life experiences make connections that make SAWS a success.
SAWS is committed to providing our employees with a healthy, safe, and rewarding work environment where all employees have an equal opportunity for professional and personal growth. SAWS employees go beyond what is expected – developing remarkable, award-winning programs in conservation, water resources, watershed protection and wastewater treatment.
Why Choose a Career at SAWS?
For Your Work-Life Balance: SAWS is proud to invest in its employees by offering a variety of paid time off to help meet the work-life balance goals of you and your family.
For Your Professional Growth: Professional growth is key to both our employees’ success as well as SAWS’. That’s why SAWS offers a number of professional development opportunities that achieve both personal and company goals.
For Your Future: Achieving your personal financial goals is an important part of your life. SAWS makes it easy for employees to save for retirement by providing several retirement plan options.
For Your Health: SAWS offers a range of health, dental and vision benefits, and Wellness Programs to help meet each employee’s needs.
For your Protection: SAWS offers life insurance and disability coverage to meet the need for protection against life’s unexpected events.
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