PROGRAM COORDINATOR (Part Time) - CONTRACT CLASSES & SPONSORSHIPS

Description

This is a Non-Permanent, Part-Time Position

This recruitment may close at any time, and will close as soon as the hiring manager determines that enough qualified applications have been received. The first review of applications will take place on August 13, 2026.

Here in Huntington Beach, we believe the key to becoming the best beach city in the world starts with finding the right people to join our team. We are currently seeking the right person to serve as a Part-Time Program Coordinator - Contract Classes & Sponsorships within the Community & Library Services Department.

This exciting opportunity is based at City Hall and plays an important role in facilitating and expanding recreation programming and sponsorship opportunities throughout the community. The ideal candidate has at least three (3) years of experience working with contract instructors, demonstrates strong communication and interpersonal skills, is highly collaborative, and thrives in a fast-paced environment where attention to detail is essential.

The selected candidate will work up to 19 hours per week, Monday through Friday, with occasional flexibility to work evenings and weekends as needed.

Temporary/part-time employment is restricted to 1,000 hours within a 12-month period (July 1 - June 30) and does not qualify to receive City benefits, except those required by law. The City does not belong to the Social Security system. However, enrollment in an alternative retirement program is mandatory which requires an employee contribution of 7½% of base earnings to the Public Agency Retirement System (PARS). There are no rights to employment and employment may end with or without cause or advance notice. Further restrictions apply to CalPERS Retired Annuitants.

Examples of Essential Duties

• Work with the Recreation Supervisor to facilitate contract class programs that meet community needs and interests by providing educational, cultural, recreational, and/or civic experiences consistent with the City's mission and adopted plans and policies
• Assist with the recruitment of volunteers and contract class instructors, and determine class placement at City facilities in collaboration with site supervisors
• Prepare contract documents, ensure insurance requirements are met, assist with processing payments, help conduct contractor training, and maintain business relationships with contractors
• Assist the department in conducting program evaluations, surveys, and a department-wide Program Needs Assessment
• Ensure instructor business licenses, contracts, and insurance certificates are current and up to date
• Serve as the department's contact for Recreation Event Sponsorships, helping to build and maintain relationships with City partners to generate sponsorship funding for community events
• Input activity and section data into the recreation software system
• Create name badges for contractors who have successfully completed their background screenings
• Respond to customer inquiries, provide information regarding community programs, and register customers for recreational activities as needed
• Assist, as needed, with creating flyers and advertisements for the SANDS
• Perform other duties as assigned

Desirables:

• Strong understanding of recreation programming in a municipal setting
• Proficient writing, proofreading, and editing skills
• Ability to effectively listen and provide assistance to internal and external customers in a professional and courteous manner
• Comfortable with soliciting sponsorships and donations from local businesses
• Ability to quickly and effectively respond to changes in direction
• Experience with and working knowledge of any recreation software, Microsoft Suite (Word, Excel, PowerPoint, and Outlook), and InDesign
• College coursework in business administration, communications, or a related field is preferred

Note: The preceding functions have been provided as examples of the types of work performed by employees assigned to this job classification. The City at its discretion, may add, modify, change or rescind work assignments as needed.

Minimum Qualifications

Knowledge of:

• Current trends in recreation programs and activities

Ability to:

• Supervise program participants in a variety of environments, while creating positive relationships within the community
• Provide excellent customer service to the community at all times
• Communicate clearly and concisely, both orally and in writing
• Establish and maintain effective and cooperative working relationships with those contacted in the course of work
• Operate personal computer and related software
• Maintain accurate records; record and retrieve information
• Lift or move up to 50 pounds without assistance, as well as heavier objects with assistance

Education: A high school diploma or equivalent certificate.

Experience: Three (3) years' directly related experience in recreation or contract class management.

Licenses/Certifications :

• Must have a valid California driver's license at the time of appointment and throughout employment.
• CPR/First Aid/AED certificates must be obtained within three (3) months of appointment.

SPECIAL CONDITIONS
Employees regularly assigned/required to drive a city or personal vehicle in the course and scope of work shall be required to participate in the DMV Employer Pull Notice program due to the performance of field duties that may require operation of a City vehicle.

Public Employee Disaster Service Worker: In accordance with Government Code Section 3100, all Huntington Beach city employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster.

APPLICATION AND SELECTION PROCEDURE:

• An online job application must be filled out in its entirety
• If you do not have paid work experience, please list any relevant volunteer or leadership experience.
• Applications will be closely reviewed for relevant experience, education and training
• Applicants best meeting the City's needs will be invited to a department interview
• Upon a conditional offer of employment a drug screen (select positions), TB Screening and California Department of Justice (DOJ) Live Scan fingerprinting must be completed with acceptable results
• Other background reports may also be conducted depending on the position
• Upon hire, employee is subject to further reporting from DOJ via subsequent arrest notification

Please Note: Our primary means of communication with applicants is sent via email; therefore, please include a valid email address on your application.

Supplemental Information

The SALARY RANGE is composed of seven steps. Merit step increases are based on satisfactory performance.

PROMOTIONS within the City are based upon the merit system principles emphasizing individual ability and utilizing competitive examinations.

CREDIT UNION membership is available to all City employees and provides access to low interest loans.

NOTE: The provisions of this bulletin do not constitute a contract expressed or implied, and any provisions contained herein may be modified or revoked without notice.

Closing Date/Time: Continuous

City of Huntington Beach

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