Contracts/Funds Administrator (Temp Hourly)

Overview

The Contracts/Funds Administrator (Temp) plays a crucial role in executing, overseeing, and managing contractual agreements and financial transactions within the organization. This multifaceted role requires a keen understanding of legal and financial processes, as well as excellent organizational and communication skills. The primary responsibilities include managing contracts, ensuring compliance, handling financial transactions related to funds and budgets, supporting Project Management with agenda item funding, and other duties as assigned.

Responsibilities

• Drafting, executing & monitoring various contracts, including AE, tasks orders, change orders, construction contracts and delivery orders. Responsible for advertising and distributing RFQ's and RFPs to potential vendors.

• Draft emergency contracts and amendments in consultation with the Legal Department. Ongoing responsibilities include reviewing and monitoring of active contracts.

• Ensure that the contracts have clearly defined scope of work, schedules, fees, indemnifications provisions and disclosure provisions.

• Collaborate with Engineers to prepare and maintain project budgets, ensuring ongoing accuracy and proactively addressing any potential financial challenges to prevent overruns.

• Allocate contract funds between various city departments participating in a project (e.g. water, wastewater, environmental, etc.).

• Prepares project budgets in consultation with management.

• Preparing comprehensive agenda items for Engineering Services for Council meetings, including providing funding details through Certificate of Funds (COF). Additionally, involves vigilant monitoring to ensure ongoing alignment with budgets and address any deviations.

• Preparing and reviewing invoices, managing land acquisition purchases, handling Indefinite Delivery Indefinite Quantities (IDIQ), contracts, and estimating project costs, and overseeing project close-outs.

• Monitors active contracts and warranties, ensuring compliance with financial and contractual obligations. This dynamic combination of financial oversight and contract management contributes to the success of projects.

• Prepare audit documents and consistently monitoring Certificates of Insurance (COIs) for vendor renewal. Ensures that all necessary documentation is organized for audits and stays vigilant about vendors maintaining current and compliant insurance coverage. This dual responsibility contributes to financial transparency, compliance, and risk management within the organization.

• May be asked to perform other duties as assigned

Position Type and Typical Hours of Work

• Exempt - Full-Time

• Flexibility to work evenings, weekends, and holidays is a schedule requirement

• In the event of an emergency, employees are required to work to provide for the safety and well-being of the public, including the delivery and restoration of vital services.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

Qualifications

• Bachelor's Degree (BA/BS)

• Three (3) Years of Experience

Licenses and Certifications

Required

• A valid driver's license is required; successful out-of-state candidates must be able to obtain a valid Texas driver's license within 90 days of hire

Employment Testing

Employment is contingent on passing any post-offer pre-employment screening as listed below:

• Criminal Background Check: Yes

• Motor Vehicle Record Check: Yes

• Drug Screening: Yes

• Physical Exam: Yes

Basis of Rating

A recruitment consultant will evaluate all applications against the posted qualifications and may request additional information. The city may also conduct additional skill assessment tests, in addition to the panel interview.

Supplemental Information

• Any position that lists a minimum qualification for education level and/or license/certification will require the applicant to provide proof of documentation if selected for hire into the position with the City of Corpus Christi.

The City of Corpus Christi is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

Closing Date/Time: August 14, 2026

City of Corpus Christi

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