Court Services Assistant I - Continuous

Summary

Court Services Assistant Under the supervision of a Court Services Manager or Court Services Supervisor, a Court Services Assistant performs specialized duties in support of Court operations including processing legal documents, performing specialized accounting duties, pursuing and securing payment of receivables and delinquent accounts, preparing minutes of Court proceedings, assisting attorneys and litigants, processing judicial decisions, and other recordkeeping duties. The Court Services Assistant is a three level series distinguished primarily by the complexity of work, level of independent judgment, and action and application of technical knowledge.Example Of Duties Assist the public on the phone or in person in the use of Court forms, document filing procedures, jury services procedures, and other such matters requiring the application of technical, legal, and judicial procedures and practices.Receive, examine, and file legal documents; prepare and maintain case files.Review case files for readiness of a hearing or trial; prepare and distribute calendars; maintain trial status and availability of courtrooms.Prepare and/or issue warrants, writs, orders, abstracts, and other official documents on behalf of the Court.Enter traffic, municipal code, and county code violation citations.Recall warrants, exonerate bail, prepare judgments, dismissals, or seal cases pursuant to Court order.Compute, receive, and post payments, bail, fines, and fees; compute penalty assessments; enter bail and trust monies; and keep various financial and statistical records.Process claims, invoices, purchase orders, payments, and warrants; verify, balance, and adjust accounts and records; and posts, tally, and reconcile account records.Qualifications/Requirements Court Services Assistant I: One year of general clerical, accounting, or collections experience that provides knowledge of general office procedures or any combination of training and experience that provides the desired knowledge and abilities.Court Services Assistant II: Successful completion of a one (1) year probationary term as a CSA I, or a minimum of one (1) year experience in a California Court at a level comparable to Court Services Assistant I.Court Services Assistant III: Successful completion of a one (1) year probationary term as a CSA II. Knowledge of:Public information and communication techniquesOffice practices, procedures, and equipmentRecord keeping principles, techniques, and filing systemsCustomer services skillsMethods of locating and verifying information using source documentsDocument preparationBusiness English, spelling, and basic mathematics.Ability to:Communicate effectively, both orally and in writingFollow oral and written directionsLearn office rules, methods, and policiesMake arithmetical calculations with speed and accuracyOperate computer, calculator, and other standard office equipmentLearn to perform clerical, accounting, and collection activitiesAccurately prepare basic financial and statistical summaries and reportsCollect delinquent fees and finesInput data into various automated financial programsDemonstrate tact and diplomacy when dealing with the public, other law and justice agencies, and fellow employees.Application And Selection Information Carefully complete your application and supplemental questions. Complete all requested information fully. Incomplete applications will not be processed and your application will be rejected if you write statements such as "See/Refer to Resume" or "See Attached."It is important that your application show all the relevant education and experience you possess. Minimum requirements must be met at the time of filing. If you held multiple positions with the same employer, please list each job title and duties separately. The Work Experience portion of your application profile should account for all employment within the last 10 years, including your current or most recent position. Include U.S. Military Service, self-employment, and relevant unpaid volunteer work. Explain gaps between any employment periods by way of a separate attachment to the application.Incomplete application materials, false statements, omission of a material fact, or partial information will result in disqualification. A cover letter and resume are encouraged, but are not accepted as a replacement for your application. If you submit multiple applications, ONLY your most recent application and attachments will be considered. A qualifications appraisal committee will review applications and requested materials, and only the best-qualified candidates will be invited to test and interview for this position. Meeting the announced requirements does not guarantee inclusion into the selection process. All correspondence regarding the selection process is sent via email. The Court reserves the right to modify the selection/examination process at its discretion. Shasta County Superior Court is an Equal Opportunity Employer. Arrangements may be made to accommodate applicants with disabilities by informing Human Resources in writing or by telephone at the time of application.

Job Description

Court Services Assistant Under the supervision of a Court Services Manager or Court Services Supervisor, a Court Services Assistant performs specialized duties in support of Court operations including processing legal documents, performing specialized accounting duties, pursuing and securing payment of receivables and delinquent accounts, preparing minutes of Court proceedings, assisting attorneys and litigants, processing judicial decisions, and other recordkeeping duties. The Court Services Assistant is a three level series distinguished primarily by the complexity of work, level of independent judgment, and action and application of technical knowledge.Example Of Duties Assist the public on the phone or in person in the use of Court forms, document filing procedures, jury services procedures, and other such matters requiring the application of technical, legal, and judicial procedures and practices.Receive, examine, and file legal documents; prepare and maintain case files.Review case files for readiness of a hearing or trial; prepare and distribute calendars; maintain trial status and availability of courtrooms.Prepare and/or issue warrants, writs, orders, abstracts, and other official documents on behalf of the Court.Enter traffic, municipal code, and county code violation citations.Recall warrants, exonerate bail, prepare judgments, dismissals, or seal cases pursuant to Court order.Compute, receive, and post payments, bail, fines, and fees; compute penalty assessments; enter bail and trust monies; and keep various financial and statistical records.Process claims, invoices, purchase orders, payments, and warrants; verify, balance, and adjust accounts and records; and posts, tally, and reconcile account records.Qualifications/Requirements Court Services Assistant I: One year of general clerical, accounting, or collections experience that provides knowledge of general office procedures or any combination of training and experience that provides the desired knowledge and abilities.Court Services Assistant II: Successful completion of a one (1) year probationary term as a CSA I, or a minimum of one (1) year experience in a California Court at a level comparable to Court Services Assistant I.Court Services Assistant III: Successful completion of a one (1) year probationary term as a CSA II. Knowledge of:Public information and communication techniquesOffice practices, procedures, and equipmentRecord keeping principles, techniques, and filing systemsCustomer services skillsMethods of locating and verifying information using source documentsDocument preparationBusiness English, spelling, and basic mathematics.Ability to:Communicate effectively, both orally and in writingFollow oral and written directionsLearn office rules, methods, and policiesMake arithmetical calculations with speed and accuracyOperate computer, calculator, and other standard office equipmentLearn to perform clerical, accounting, and collection activitiesAccurately prepare basic financial and statistical summaries and reportsCollect delinquent fees and finesInput data into various automated financial programsDemonstrate tact and diplomacy when dealing with the public, other law and justice agencies, and fellow employees.Application And Selection Information Carefully complete your application and supplemental questions. Complete all requested information fully. Incomplete applications will not be processed and your application will be rejected if you write statements such as "See/Refer to Resume" or "See Attached."It is important that your application show all the relevant education and experience you possess. Minimum requirements must be met at the time of filing. If you held multiple positions with the same employer, please list each job title and duties separately. The Work Experience portion of your application profile should account for all employment within the last 10 years, including your current or most recent position. Include U.S. Military Service, self-employment, and relevant unpaid volunteer work. Explain gaps between any employment periods by way of a separate attachment to the application.Incomplete application materials, false statements, omission of a material fact, or partial information will result in disqualification. A cover letter and resume are encouraged, but are not accepted as a replacement for your application. If you submit multiple applications, ONLY your most recent application and attachments will be considered. A qualifications appraisal committee will review applications and requested materials, and only the best-qualified candidates will be invited to test and interview for this position. Meeting the announced requirements does not guarantee inclusion into the selection process. All correspondence regarding the selection process is sent via email. The Court reserves the right to modify the selection/examination process at its discretion. Shasta County Superior Court is an Equal Opportunity Employer. Arrangements may be made to accommodate applicants with disabilities by informing Human Resources in writing or by telephone at the time of application.