Case Administrator/Courtroom Deputy

Summary

The United States District Court for the Northern District of West Virginia is seeking qualified applicants for the position of a full-time Case Administrator/Courtroom Deputy in the Clerk's Office at the Martinsburg point of holding court. This position will require occasional travel to other points of holding court in Clarksburg, Elkins, and Wheeling, and may require further travel within the United States.Position Description A Case Administrator/Courtroom Deputy manages the progression of civil and criminal cases and related proceedings from opening to final disposition and performs courtroom functions such as logging/recording court proceedings and processing orders. The incumbent provides excellent customer service to the public and is fully proficient in administration and maintenance of the official case records. The incumbent performs docketing, monitors the completion of the required procedural steps, and performs the necessary noticing and administrative and clerical tasks in the clerk's office. The Case Administrator/Courtroom Deputy attends courtroom proceedings, prepares case documents for appeal, reviews filed documents to determine conformity, takes appropriate action, and ensures that all orders and automated entries are appropriately and accurately docketed.Duties include, but are not limited to, the following Manage civil and criminal cases from opening to closing. Review, identify, and research the accuracy, timeliness, and quality of data entered into the case record. Make corrections to the case record to comply with local and national procedures.Ensure that all case files and related information are accessible. Manage cases to ensure timely progression. Process notices of appeal and appeal-related documents. Perform quality control on attorney-docketed entries.Prepare and analyze required reports. Check data from reports in order to meet quality assurance standards.Check for prior or prohibited filings. Verify attorney's authority to practice. Monitor for release of exhibits and sealed documents. Verify and issue summons.Attend and record court proceedings, organize exhibits, including setting up and troubleshooting electronic evidence presentation systems, and assist with the orderly flow of court proceedings, as required.Respond to inquiries on case status. Provide information and electronic case filing (ECF) instruction to external customers.Inform customers of required fees.Receive payments and issues receipts. Secure funds in cash register. Balance cash drawer at the end of the day.Process credit card payments.Create and process new case files. May assign case numbers to judges and/or magistrate judges. Open cases in case management system. Docket initial opening events. Sort, classify, and file case records. Audit cases for closing and check the docket to ensure that all necessary documents are entered and deadlines are met before generating the closing order.Scan and convert documents filed over the counter into image files. Enter documents and proceedings on the case docket. Maintain documents in the appropriate location. Answer phone inquiries regarding case status, archive information and court procedures. Provide forms via mail or e-mail as required.Assist the public with electronic and paper files.Conduct case research as required.Provide archive information for closed cases. Provide file copies as requested.Test new procedures and processes, provide feedback, take initiative to improve service and provide assistance to other team members.Promote good stewardship of government time, property, money, and resources.Perform other duties as assigned.Qualifications and Requirements High school diploma or the equivalent.Three years of progressively responsible clerical or administrative experience in an office setting that includes customer service, word processing, web-based environments, data entry, automation skills, the use of specialized terminology and the ability to apply a body of rules, regulations, directives or laws.Must be extremely detail oriented and possess strong organizational, analytical, problem-solving and customer service skills.Ability to make independent decisions to resolve problems, questions and court-related issues based on knowledge and experience.Excellent clerical and organizational skills, ability to communicate well with others, orally and in writing and interact professionally with co-workers and all segments of the legal community and public.Preferred Qualifications Paralegal/legal and/or court experience.Special consideration would be extended to incumbents with knowledge and experience using the federal Case Management/Electronic Case Files (CM/ECF) systemEqual Opportunity Statement The United States District Court for the Northern District of West Virginia is an Equal Opportunity Employer.#J-18808-Ljbffr

Job Description

The United States District Court for the Northern District of West Virginia is seeking qualified applicants for the position of a full-time Case Administrator/Courtroom Deputy in the Clerk's Office at the Martinsburg point of holding court. This position will require occasional travel to other points of holding court in Clarksburg, Elkins, and Wheeling, and may require further travel within the United States.Position Description A Case Administrator/Courtroom Deputy manages the progression of civil and criminal cases and related proceedings from opening to final disposition and performs courtroom functions such as logging/recording court proceedings and processing orders. The incumbent provides excellent customer service to the public and is fully proficient in administration and maintenance of the official case records. The incumbent performs docketing, monitors the completion of the required procedural steps, and performs the necessary noticing and administrative and clerical tasks in the clerk's office. The Case Administrator/Courtroom Deputy attends courtroom proceedings, prepares case documents for appeal, reviews filed documents to determine conformity, takes appropriate action, and ensures that all orders and automated entries are appropriately and accurately docketed.Duties include, but are not limited to, the following Manage civil and criminal cases from opening to closing. Review, identify, and research the accuracy, timeliness, and quality of data entered into the case record. Make corrections to the case record to comply with local and national procedures.Ensure that all case files and related information are accessible. Manage cases to ensure timely progression. Process notices of appeal and appeal-related documents. Perform quality control on attorney-docketed entries.Prepare and analyze required reports. Check data from reports in order to meet quality assurance standards.Check for prior or prohibited filings. Verify attorney's authority to practice. Monitor for release of exhibits and sealed documents. Verify and issue summons.Attend and record court proceedings, organize exhibits, including setting up and troubleshooting electronic evidence presentation systems, and assist with the orderly flow of court proceedings, as required.Respond to inquiries on case status. Provide information and electronic case filing (ECF) instruction to external customers.Inform customers of required fees.Receive payments and issues receipts. Secure funds in cash register. Balance cash drawer at the end of the day.Process credit card payments.Create and process new case files. May assign case numbers to judges and/or magistrate judges. Open cases in case management system. Docket initial opening events. Sort, classify, and file case records. Audit cases for closing and check the docket to ensure that all necessary documents are entered and deadlines are met before generating the closing order.Scan and convert documents filed over the counter into image files. Enter documents and proceedings on the case docket. Maintain documents in the appropriate location. Answer phone inquiries regarding case status, archive information and court procedures. Provide forms via mail or e-mail as required.Assist the public with electronic and paper files.Conduct case research as required.Provide archive information for closed cases. Provide file copies as requested.Test new procedures and processes, provide feedback, take initiative to improve service and provide assistance to other team members.Promote good stewardship of government time, property, money, and resources.Perform other duties as assigned.Qualifications and Requirements High school diploma or the equivalent.Three years of progressively responsible clerical or administrative experience in an office setting that includes customer service, word processing, web-based environments, data entry, automation skills, the use of specialized terminology and the ability to apply a body of rules, regulations, directives or laws.Must be extremely detail oriented and possess strong organizational, analytical, problem-solving and customer service skills.Ability to make independent decisions to resolve problems, questions and court-related issues based on knowledge and experience.Excellent clerical and organizational skills, ability to communicate well with others, orally and in writing and interact professionally with co-workers and all segments of the legal community and public.Preferred Qualifications Paralegal/legal and/or court experience.Special consideration would be extended to incumbents with knowledge and experience using the federal Case Management/Electronic Case Files (CM/ECF) systemEqual Opportunity Statement The United States District Court for the Northern District of West Virginia is an Equal Opportunity Employer.#J-18808-Ljbffr