Administrative Support III - Special Events

Job Description

Overview

The Administrative Support III position will support the Special Events and Cultural Services programs through administrative and event duties and provide administrative support to the Special Events/Cultural Services program manager. This position is responsible for answering phone calls, emails, provide customer service, create invoices and emailing them to customers, assist with special events meeting preparation, check deposits, and assisting with event rentals of city facilities and park and cultural service events. Administrative Support III will submit work orders to park operations and facility maintenance for events and maintain tracking spreadsheets, enter monthly information into various data sheets.

Responsibilities

• Assists with processing permits and route customer to the appropriate departments

• Prepares documents for meetings and enter date into various tracking sheets while tracking deposits and refunds

• Creates, emails, and tracks invoices and payments

• Maintains an agenda for program meetings to address new and current issues, ensures processes are followed by external organizers and status update

• Provides customer service and information to internal and external customers who seek information about rentals and special events

• Upholds professional image and level of support to all external and internal customers

• Oversees maintenance of the organization, office, event supplies, screens, projectors, speaker systems, cords, and any other supplies obtained for events

• Assists with event supervision on a rotation basis

• Supervises execution of an event, managing onsite staff, and addressing onsite issues

• Necessitates travel and driving within the city

Position Type and Typical Hours of Work

• Non-Exempt - Full-Time

• Flexibility to work evenings, weekends, and holidays is a schedule requirement

• In the event of an emergency, employees are required to work to provide for the safety and well-being of the public, including the delivery and restoration of vital services

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

Minimum Qualifications

• Associate's Degree (AA/AS); or 2 Year Technical Certificate

• Two (2) years of experience in Municipal Infrastructure or other related field

Certifications, Licenses or other requirements

Required

• A valid driver's license is required; successful out-of-state candidates must be able to obtain a valid Texas driver's license within 90 days of hire

Required within Sixty (60) days of hire:

• CPR, First Aid, & AED Certification

• Defensive Driving

Employment is contingent on passing any post-offer pre-employment screening as listed below:

• Criminal Background Check: Yes

• Motor Vehicle Record Check: Yes

• Drug Screening: Yes

• Physical Exam: Yes

• FBI Background Check: No

• Police Background Check: No

• Clearing House Query (CDL): No

Basis of Rating

A recruitment consultant will evaluate all applications against the posted qualifications. The city may also conduct additional skill assessment tests, in addition to the panel interview

Supplemental Information

• Any position that lists a minimum qualification for education level and/or license/certification will require the applicant to provide proof of documentation if selected for hire into the position with the City of Corpus Christi

The City of Corpus Christi is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

Closing Date/Time: September 18, 2026