Capital Projects Administrator

Summary

At San Joaquin County Capital Projects, a division of the County Administrator's Office, the mission is to support the planning, design, construction, and preservation of San Joaquin County's facilities and infrastructure through leadership in project management; collaborative, comprehensive, and transparent planning; excellence in technical expertise and sustainable design; and quality construction as prioritized by the County's strategic, operational, functional, and financial goals. The 2026-2027 Capital Projects budget is $229.9 million, including capital projects administration ($3 million), SJ BeWell construction project ($68.3), energy-related capital projects ($9.3 million), and public improvement projects ($149.3 million). 

The County Administrator's Office is seeking an experienced leader to oversee the division's administration and operation. The Capital Projects Administrator is responsible for directing, organizing, and staffing all County capital projects, including planning, development, construction, and project delivery. The incumbent will oversee a staff of 15 full-time positions and will report directly to the County Administrator's Office. The incumbent will have broad administrative responsibility for short- and long-range strategic planning, policy and procedure development and implementation, and budgetary control.

The Capital Projects Administrator will play a critical leadership role in the department and will have a strong foundation and understanding of capital project administration. The ideal candidate must be a collaborative and creative problem solver with a high level of ethics and integrity. This position requires excellent oral and written communication skills and the ability to work well with the Board of Supervisors, Commissions, County leadership, and outside organizations.

The Capital Projects Office is located within San Joaquin County’s beautiful 180 acre park situated in a beautiful oak-forest setting featuring nature trails, Oak Grove Lake, and a nature center.

Job Description

Under administrative direction, directs and manages to activities and resources of the County’s Capital Projects Division of the General Services Department; oversees capital project and construction requirements; provides policy recommendations to senior County officials related to capital project planning, project management, construction, and project delivery; may act for the Director or Assistant Director in their absence; and performs related or other work as required.

Capital Projects Administrator is a single-incumbent class responsible for directing, organizing, and staffing the full scope of capital projects for the County Administrator’s Office, including responsibility for financial planning, coordination, project management, monitoring construction management, and forecasting of County departmental space and facility needs. The incumbent also has broad administrative responsibility for short and long-range strategic planning, policy and procedure development/implementation, and budgetary control. This class is exempt from the San Joaquin County Civil Service system and is an “at-will” position.

TYPICAL DUTIES:

This specification is a general guideline for the class. The statements below are not restrictive, and the responsibilities and duties assigned to a position in this class may expand beyond those identified in the specification.

• Manages, plans, coordinates, and directs the activities and functions of Capital Projects, including oversight of the design, construction, and modifications of County buildings and structures. 
• Develops and implements goals, objectives, policies, procedures, and work standards. 
• Provides input into the development of the division's annual operating budget, including the capital projects budget; approves and monitors financial expenditures; researches state and federal grant opportunities and other revenue sources for capital project funding. 
• Effectively controls the contract administration and project management of capital building programs, modifications or maintenance projects; serves as construction project manager.
• Supervises the development of approved master plans and strategic studies, site feasibility studies, and the County's overall capital planning process; assures that project program and conceptual design meet the County's needs and are compatible with master plans and strategic studies.
• Analyzes priorities and makes recommendations regarding priorities related to capital improvements, alterations, forecasting space allocations, and new projects; reviews and approved reports and designs to ensure adequacy and compliance with project program and constructability.
• Secures the approval of designs and construction documents by the appropriate agencies. Participates in selecting, training, motivating, and evaluating assigned personnel; works with employees on performance issues; recommends discipline and termination procedures as needed.
• Works with and represents the County in relations with department officials, cities, state, and various agencies or community groups regarding capital projects; consults with County department heads and staff in achieving objectives; evaluates project requests, design concepts and existing facilities to ensure they meet County needs; prepares and presents information or reports in a public forum or hearings.
• Analyzes and provides recommendations on legislative proposals that impact the County’s ability to fund or deliver capital improvements.
• Coordinates design teams, implementation teams, contractors, engineers, estimators, and inspectors; provides direction and supervision to others, including consultants, in the completion of assignments. Conducts studies of existing and proposed buildings and alterations; estimates project cost; advises on project feasibility; prepares reports and recommendations on findings.
• May administer, screen, and coordinate the selection process for consulting services.
• Oversees payment of invoices for contract services, ensuring invoices are accurate and within agreed parameters.
• Manages special projects; researches and analyzes information and statistical data; conducts research and surveys; prepares complex correspondence, reports, and other documents; makes oral presentations; negotiates effective solutions to complex problems. 
• Coordinates and attends meetings and conferences, including Board of Supervisors meetings; provides recommendations on matters germane to areas of assignment; participates on committees and task forces, as well as in-service trainings and seminars as assigned; interprets and presents information on capital projects; develops and maintains collaborative working relationships with various state, local, and County officials, managers, community groups, regulators, and the public; may represent the General Services Department, as assigned.