Scheduler - Board of County Commissioners

Summary

Salary : $61,521.12 - $86,129.56 Annually
Location : Adams County Government Center, 4430 S. Adams County Parkway, Brighton, CO
Job Type: Regular Full-time
Job Number: 07660
Department: Board of County Commissioners
Opening Date: 09/17/2026
Closing Date: 9/24/2026 4:30 PM Mountain
Our Mission: To responsibly serve the Adams County community with integrity and innovation.
EEO: Adams County is an equal opportunity employer. No person is unlawfully excluded from employment opportunities based on race, color, national origin, ancestry, religion, creed, sex, sexual orientation, gender expression, gender identity, age, disability, genetic information, veteran status, marital status or any other legally protected characteristic.
Position classification: Onsite -- Job duties and expectations require employee to be regularly scheduled onsite.

What Success Looks Like In This Job

Under limited supervision, the Scheduler provides administrative, project coordination, and clerical support to the Board of County Commissioners (BoCC). A core responsibility of this role is managing complex, high volume scheduling for multiple Commissioners, ensuring seamless coordination of meetings, public engagements, and rapidly evolving priorities. Working in a fast paced environment with elected officials, the Scheduler must demonstrate professional discretion, sound judgment, and the ability to handle sensitive information while delivering outstanding customer service to internal and external stakeholders. The role requires agility, accuracy, and proactive communication to support the Commissioners effectively, coordinate multifaceted activities, and serve as a key point of contact for constituents and County departments.
Examples of Duties for Success

• Manage, schedule, and maintain a comprehensive calendar of Board activities, meetings, events, conferences, and civic engagements. Coordinate logistics, prepare materials, and facilitate communication among County departments, the public, and external agencies.
• Perform a broad range of administrative tasks, including drafting reports, preparing agendas, recording minutes, maintaining detailed records, verifying information, researching discrepancies, and organizing financial or statistical data.
• Review and proofread reports, letters, memos, and other written materials to ensure accuracy, clarity, and proper formatting.
• Respond to constituent inquiries, determine appropriate routing, and ensure timely follow-up and resolution.
• Develop and maintain filing, tracking, and recordkeeping systems. Conduct research within assigned areas and prepare reports or follow-up documentation as needed.
• Process invoices, maintain billing and budget-related records, and manage incoming and outgoing mail.
• Support special projects and assignments as directed by the Board or administrative leadership.
• Serve as a backup for colleagues within the Constituent Services and Administrative team as needed.
• Perform other duties and responsibilities as required.

Qualifications for Success

Communication:

• Communicates professionally with executives, staff, constituents, and external partners using sound judgment and discretion.
• Produces clear, accurate, and professional written communications, with appropriate grammar, spelling, and punctuation. Skilled in business letter writing, basic report development, and preparing independent correspondence.

Attention to Detail:

• Produces accurate, organized, and high-quality work while maintaining confidentiality; able to compile, maintain, and manage complex records and prepare routine reports.

Collaboration:

• Collaborative approach to working with Board staff, County departments, officials, and external partners to support shared goals.

Technical Skills:

• Knowledge of professional administrative practices, including business correspondence, records and document management, customer service, and workplace communication protocols.
• Demonstrates proficiency with Microsoft Office, JD Edwards, and other business systems while adapting to new technology.

Accountability:

• Ability to work independently, set priorities, and complete tasks with minimal supervision while maintaining high-quality standards.

Problem Solving:

• Ability to analyze situations, exercise sound judgment, and recommend effective solutions.

Relationship Management:

• Ability to foster positive, professional, and productive working relationships.

Adaptability:

• Ability to interpret and apply administrative policies, procedures, and regulatory guidelines.
• Responds effectively to changing priorities and deadlines while maintaining composure, flexibility, and a commitment to service.

Decision Making:

• Uses sound judgment to resolve issues, prioritize work, and determine appropriate courses of action.

Confidentiality:

• Exercises discretion when handling sensitive and confidential information and commits to maintaining confidentiality at all times.

More Qualifications for Success

Experience:
At least three (3) years of experience performing responsible executive assistant office support.

Education and Training:

• High school diploma or GED required, supplemented by coursework in business, finance, bookkeeping, administration, or related fields.
• Bachelor's degree preferred.
• College-level coursework in Business Administration, Finance, Bookkeeping, Computer Science, or related areas is desired.

License or Certificate: None.

Background Check: Must pass a criminal background check.
Adams County and the 17th Judicial District Attorney's Office complies with Colorado's Job Application Fairness Act ("JAFA"). JAFA prohibits employers from asking individuals to disclose their age, date of birth, or dates of school attendance or graduation on an initial employment application. However, additional application materials such as certifications and transcripts containing this information may be required for certain positions; if such additional materials are requested, applicants may redact information that identifies the applicant's age, date of birth, or dates or attendance or graduation.
Adams County provides a comprehensive benefits package to employees that goes above and beyond what is offered at most organizations.

Benefits You Expect:

• AFLAC Supplemental Medical Insurance
• Basic Term Life & Optional Term Life Insurance
• Deferred Compensation Plan
• Dental/Vision/Medical Plans
• Generous Vacation/Sick leave
• Long-Term Disability
• Retirement Plan
• Short-Term Disability

Plus some you might not expect:

• Employee Assistance Program
• Employee Fitness Center
• Employee Health Clinics
• Flexible Work Schedules
• Recreation Center Discounts
• Training & Tuition Reimbursement Programs
• Wellness programs
• Lactation friendly certified workplace

01

Please be aware that your cover letter and resume will not be accessed in the initial screening process, so you must complete your application and supplemental questions with as much detail as possible. Any personally identifiable information (PII) such as name and address will be redacted from applications that meet the minimum screening requirements and are forwarded to the hiring manager. If the hiring manager selects you to advance in the hiring process, your cover letter and resume will then be accessible to the hiring team. Information provided on the application is used to determine if a candidate meets minimum qualifications. Only information provided at the time of the application being completed will be considered and additional information that is not listed on the application will not be considered when deciding if a candidate meets or does not meet the qualifications. Applicants are STRONGLY encouraged to include all information and details on their application. I understand and agree that only information provided at the time of my application will be used to determine if I meet the minimum requirements for this position.

• Yes, I understand and agree
• Yes, I understand but disagree.

02

This role requires at least three (3) years of experience performing responsible executive assistant office support. Do you meet this requirement?

• Yes
• No

03

This role requires a high school diploma or GED equivalent, supplemented by coursework in business, finance, bookkeeping, administration, or related fields. Do you meet this requirement?

• Yes
• No

04

This role prefers a Bachelor's degree. Do you meet this preference?

• Yes
• No

05

College-level coursework in Business Administration, Finance, Bookkeeping, Computer Science, or related areas is desired for this role. Do you meet this preference?

• Yes
• No

06

In 250 words or less, what advice would you give to someone else who is tasked with staffing an elected official for the first time?
07

Do you prefer to spend your day working on a long-term project or multiple smaller tasks? Why?
08

Describe a situation where you anticipated your supervisor's needs and proactively took steps to address them.
Required Question

Job Description

Salary : $61,521.12 - $86,129.56 Annually
Location : Adams County Government Center, 4430 S. Adams County Parkway, Brighton, CO
Job Type: Regular Full-time
Job Number: 07660
Department: Board of County Commissioners
Opening Date: 09/17/2026
Closing Date: 9/24/2026 4:30 PM Mountain
Our Mission: To responsibly serve the Adams County community with integrity and innovation.
EEO: Adams County is an equal opportunity employer. No person is unlawfully excluded from employment opportunities based on race, color, national origin, ancestry, religion, creed, sex, sexual orientation, gender expression, gender identity, age, disability, genetic information, veteran status, marital status or any other legally protected characteristic.
Position classification: Onsite -- Job duties and expectations require employee to be regularly scheduled onsite.

What Success Looks Like In This Job

Under limited supervision, the Scheduler provides administrative, project coordination, and clerical support to the Board of County Commissioners (BoCC). A core responsibility of this role is managing complex, high volume scheduling for multiple Commissioners, ensuring seamless coordination of meetings, public engagements, and rapidly evolving priorities. Working in a fast paced environment with elected officials, the Scheduler must demonstrate professional discretion, sound judgment, and the ability to handle sensitive information while delivering outstanding customer service to internal and external stakeholders. The role requires agility, accuracy, and proactive communication to support the Commissioners effectively, coordinate multifaceted activities, and serve as a key point of contact for constituents and County departments.
Examples of Duties for Success

• Manage, schedule, and maintain a comprehensive calendar of Board activities, meetings, events, conferences, and civic engagements. Coordinate logistics, prepare materials, and facilitate communication among County departments, the public, and external agencies.
• Perform a broad range of administrative tasks, including drafting reports, preparing agendas, recording minutes, maintaining detailed records, verifying information, researching discrepancies, and organizing financial or statistical data.
• Review and proofread reports, letters, memos, and other written materials to ensure accuracy, clarity, and proper formatting.
• Respond to constituent inquiries, determine appropriate routing, and ensure timely follow-up and resolution.
• Develop and maintain filing, tracking, and recordkeeping systems. Conduct research within assigned areas and prepare reports or follow-up documentation as needed.
• Process invoices, maintain billing and budget-related records, and manage incoming and outgoing mail.
• Support special projects and assignments as directed by the Board or administrative leadership.
• Serve as a backup for colleagues within the Constituent Services and Administrative team as needed.
• Perform other duties and responsibilities as required.

Qualifications for Success

Communication:

• Communicates professionally with executives, staff, constituents, and external partners using sound judgment and discretion.
• Produces clear, accurate, and professional written communications, with appropriate grammar, spelling, and punctuation. Skilled in business letter writing, basic report development, and preparing independent correspondence.

Attention to Detail:

• Produces accurate, organized, and high-quality work while maintaining confidentiality; able to compile, maintain, and manage complex records and prepare routine reports.

Collaboration:

• Collaborative approach to working with Board staff, County departments, officials, and external partners to support shared goals.

Technical Skills:

• Knowledge of professional administrative practices, including business correspondence, records and document management, customer service, and workplace communication protocols.
• Demonstrates proficiency with Microsoft Office, JD Edwards, and other business systems while adapting to new technology.

Accountability:

• Ability to work independently, set priorities, and complete tasks with minimal supervision while maintaining high-quality standards.

Problem Solving:

• Ability to analyze situations, exercise sound judgment, and recommend effective solutions.

Relationship Management:

• Ability to foster positive, professional, and productive working relationships.

Adaptability:

• Ability to interpret and apply administrative policies, procedures, and regulatory guidelines.
• Responds effectively to changing priorities and deadlines while maintaining composure, flexibility, and a commitment to service.

Decision Making:

• Uses sound judgment to resolve issues, prioritize work, and determine appropriate courses of action.

Confidentiality:

• Exercises discretion when handling sensitive and confidential information and commits to maintaining confidentiality at all times.

More Qualifications for Success

Experience:
At least three (3) years of experience performing responsible executive assistant office support.

Education and Training:

• High school diploma or GED required, supplemented by coursework in business, finance, bookkeeping, administration, or related fields.
• Bachelor's degree preferred.
• College-level coursework in Business Administration, Finance, Bookkeeping, Computer Science, or related areas is desired.

License or Certificate: None.

Background Check: Must pass a criminal background check.
Adams County and the 17th Judicial District Attorney's Office complies with Colorado's Job Application Fairness Act ("JAFA"). JAFA prohibits employers from asking individuals to disclose their age, date of birth, or dates of school attendance or graduation on an initial employment application. However, additional application materials such as certifications and transcripts containing this information may be required for certain positions; if such additional materials are requested, applicants may redact information that identifies the applicant's age, date of birth, or dates or attendance or graduation.
Adams County provides a comprehensive benefits package to employees that goes above and beyond what is offered at most organizations.

Benefits You Expect:

• AFLAC Supplemental Medical Insurance
• Basic Term Life & Optional Term Life Insurance
• Deferred Compensation Plan
• Dental/Vision/Medical Plans
• Generous Vacation/Sick leave
• Long-Term Disability
• Retirement Plan
• Short-Term Disability

Plus some you might not expect:

• Employee Assistance Program
• Employee Fitness Center
• Employee Health Clinics
• Flexible Work Schedules
• Recreation Center Discounts
• Training & Tuition Reimbursement Programs
• Wellness programs
• Lactation friendly certified workplace

01

Please be aware that your cover letter and resume will not be accessed in the initial screening process, so you must complete your application and supplemental questions with as much detail as possible. Any personally identifiable information (PII) such as name and address will be redacted from applications that meet the minimum screening requirements and are forwarded to the hiring manager. If the hiring manager selects you to advance in the hiring process, your cover letter and resume will then be accessible to the hiring team. Information provided on the application is used to determine if a candidate meets minimum qualifications. Only information provided at the time of the application being completed will be considered and additional information that is not listed on the application will not be considered when deciding if a candidate meets or does not meet the qualifications. Applicants are STRONGLY encouraged to include all information and details on their application. I understand and agree that only information provided at the time of my application will be used to determine if I meet the minimum requirements for this position.

• Yes, I understand and agree
• Yes, I understand but disagree.

02

This role requires at least three (3) years of experience performing responsible executive assistant office support. Do you meet this requirement?

• Yes
• No

03

This role requires a high school diploma or GED equivalent, supplemented by coursework in business, finance, bookkeeping, administration, or related fields. Do you meet this requirement?

• Yes
• No

04

This role prefers a Bachelor's degree. Do you meet this preference?

• Yes
• No

05

College-level coursework in Business Administration, Finance, Bookkeeping, Computer Science, or related areas is desired for this role. Do you meet this preference?

• Yes
• No

06

In 250 words or less, what advice would you give to someone else who is tasked with staffing an elected official for the first time?
07

Do you prefer to spend your day working on a long-term project or multiple smaller tasks? Why?
08

Describe a situation where you anticipated your supervisor's needs and proactively took steps to address them.
Required Question