Sourcing Analyst

Summary

Sourcing Analyst

Organization: Behavioral Health - Ohio Pharmacy Services Agency Contact Name and Information: amparo.francetic@dbh.ohio.gov

Unposting Date: Sep 29, 2026, 3:59:00 AM

Work Location: Ohio Pharmacy Services 2150 West Broad Street Columbus 43223

Primary Location: United States of America-OHIO-Franklin County-Columbus Compensation: $23.65

Schedule: Full-time Work Hours: M-F; 8:00am-5:00pm Classified Indicator: Classified Union: OCSEA

Primary Job Skill: Purchasing, Stores, Inventory Technical Skills: Purchasing Professional Skills: Attention to Detail, Customer Focus, Ethics and Values, Priority Setting

Agency Overview Sourcing Analyst Ohio Pharmacy Services Who we are: At the Ohio Department of Behavioral (DBH), we strive to exemplify The Heart of Hope for individuals and families affected by mental health and substance usedisorders. We proudly employ over 2,800 dedicated employees across our six inpatient behavioral health hospitals, Ohio Pharmacy Services, Ohio's prison systems, and the central office located in the James A. Rhodes State Office Tower in Columbus, Ohio. DBH Values: Service-Oriented (Person Centered, Solution Oriented, Customer Service Focused) Collaborative (Approachable, Reasonable, Transparent) Value Driven Innovative (Yes Before No) Strong Sense of Urgency Our team of highly qualified professionals advances a critical system of behavioral healthcare in Ohio that helps people be well, get well, and stay well. Join our collaborative, service-oriented environment, where you will be respected and valued. The Ohio Department of Behavioral Health (DBH) is proud to be an Ohio Recovery Friendly Workplace, committed to supporting the health and well-being of all employees, including those in recovery. We foster an inclusive, stigma-free environment where individuals impacted by mental health and substance use challenges are valued, supported, and empowered to thrive. Our workplace culture promotes wellness, second-chance hiring, and recovery-informed policies that reflect our mission to serve Ohioans with compassion and respect, both in the community and within our own team.

Job Description

Please note: Effective October 1, 2025, the Ohio Department of Mental Health & Addiction Services has transitioned to its new name—the Ohio Department of Behavioral Health. This change reflects our continued commitment to providing comprehensive, person-centered care that addresses the full range of behavioral health needs for Ohioans. All positions and services now fall under the Ohio Department of Behavioral Health as we move forward in serving individuals, families, and communities across the state. What you'll do at DBH: The Sourcing Analyst supports agency purchasing by sourcing suppliers, evaluating proposals, developing specifications, administering contracts, and responding to customer inquiries. This role ensures compliance, strengthens supplier relationships, and promotes efficient, accurate procurement operations. Supplier Sourcing & Evaluation • Solicit, receive, and open bids and proposals per established procedures. • Coordinate delivery of supplier samples for evaluation. • Interview vendors, check references, and conduct site visits to assess capabilities. • Evaluate supplier submissions based on price, quality, service, reliability, and reputation. • Prepare documentation for Release & Permit or Controlling Board review and respond to DAS/OBM follow-ups. • Track procurement status and complete required follow-up actions. • Identify potential suppliers using catalogs, directories, trade journals, and online research. • Review mandatory-use program compliance (MBE/EDGE, OPI, OOD, CRP, OPS). • Customize terms and conditions for specific sourcing needs. Specification Development & Procurement Analysis • Collaborate with requestors to define specifications for goods and services. • Review and analyze program needs to determine required detail for sourcing. • Evaluate price proposals, financial data, and market conditions to recommend reasonable pricing and scope. • Verify goods and services meet agency specifications. • Address routine vendor performance issues and resolve basic customer or supplier disputes. • Draft routine RFPs and coordinate formal exception requests. • Create supplier evaluation methods aligned to specifications and agency criteria. • Coordinate responses to supplier questions with requestors and legal counsel. Contract & Purchase Order Administration • Review, distribute, and monitor requisitions, purchase orders, and contracts. • Recommend contract proposals and amendments. • Track contract status, maintain version control, and follow up with unresponsive parties. • Distribute contracts and amendments and apply correct financial codes, including split or proportional funding. Customer Inquiry Support • Serve as point of contact for customer inquiries via phone, email, writing, or in-person. • Provide information requiring knowledge of relevant rules, policies, and procedures. • Resolve or refer complaints using agency systems. • Research records to verify invoices, sales documents, reports, or status updates. • Update or retrieve data and maintain logs, reports, and correspondence. • Educate customers on OPS services using prepared materials. • Track customer data using spreadsheets or databases. This is an hourly position covered by the OCSEA/AFSCME bargaining unit (union), with a pay range of 28 on the OCSEA Pay Range Schedule. Normal working hours are Monday through Friday, 8:00am to 5:00pm. This position is located within our Ohio Pharmacy Services at 2150 West Broad St., Columbus, Ohio 43223. Unless required by any applicable union contract and/or requirements of the Ohio Revised Code, the selected candidate will begin at Step 1 of the pay range schedule listed above, with an opportunity for pay increase after six months of satisfactory performance and then a yearly raise thereafter.

Why Work for the State of Ohio At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes: Medical Coverage Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period Paid time off, including vacation, personal, sick leave and 11 paid holidays per year Childbirth, Adoption, and Foster Care leave Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more) Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation) *Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications

18 mos. exp. or 18 mos. trg. in purchasing/procurement/sourcing. -Or completion of associate core program in public or business administration, purchasing/procurement, materials management, contracting, acquisition management, logistics, strategic procurement, purchasing management, supply chain management or other sourcing related field. -Or 6 mos. exp. as Sourcing Associate, 64511. -Or equivalent of Minimum Class Qualifications for Employment noted above Job Skills: Purchasing, Stores, Inventory Technical Skills: Purchasing Professional Skills: Attention to Detail, Customer Focus, Ethics and Values, Priority Setting Required Educational Transcripts Official transcripts are required for all post-secondary education, coursework, or degrees listed on the application. Applicants must submit an official transcript before receiving a formal employment offer. Failure to provide transcripts within five (5) business days of the request will result in disqualification from further consideration. Transcripts printed from the institution's website will not be accepted. The Ohio Department of Behavioral Health reserves the right to evaluate the academic validity of the degree-granting institution. Supplemental Information Application Procedures To be considered for this position, you must apply online through this posting website (careers.ohio.gov). We no longer accept paper applications. When completing your online Ohio Civil Service Application, be sure to clearly describe how you meet the minimum qualifications outlined on this job posting. We will not give credit for your qualifications, experience, education, and training in the job selection process if there is no evidence provided on your application. In addition, "see resume" is not a substitution for completing supplemental questions. Answers to the supplemental questions must be fully supported by the work experience/education sections of your application. You may check the status of your application by signing into your profile on this website (careers.ohio.gov). We will communicate with you through the email you provided in your profile and job application. Be sure to check your email regularly. Background Check Notice The final candidate selected for this position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration. Rule 5122-7-21, "Background check on applicants," outlines disqualifying offenses that will preclude an applicant from being employed by the Department of Behavioral Health. If you require a reasonable accommodation for the application process, assessment &/or interview, please contact Andrew Seifert, EEO/ADA Administrator at andrew.seifert@mha.ohio.gov or 614-466-8884. All final applicants tentatively selected for this class will be required to submit to urinalysis to test for illegal drug use prior to appointments. An applicant with a positive test shall not be offered employment. ADA Statement Ohio is a Disability

Job Description

Sourcing Analyst

Organization: Behavioral Health - Ohio Pharmacy Services Agency Contact Name and Information: amparo.francetic@dbh.ohio.gov

Unposting Date: Sep 29, 2026, 3:59:00 AM

Work Location: Ohio Pharmacy Services 2150 West Broad Street Columbus 43223

Primary Location: United States of America-OHIO-Franklin County-Columbus Compensation: $23.65

Schedule: Full-time Work Hours: M-F; 8:00am-5:00pm Classified Indicator: Classified Union: OCSEA

Primary Job Skill: Purchasing, Stores, Inventory Technical Skills: Purchasing Professional Skills: Attention to Detail, Customer Focus, Ethics and Values, Priority Setting

Agency Overview Sourcing Analyst Ohio Pharmacy Services Who we are: At the Ohio Department of Behavioral (DBH), we strive to exemplify The Heart of Hope for individuals and families affected by mental health and substance usedisorders. We proudly employ over 2,800 dedicated employees across our six inpatient behavioral health hospitals, Ohio Pharmacy Services, Ohio's prison systems, and the central office located in the James A. Rhodes State Office Tower in Columbus, Ohio. DBH Values: Service-Oriented (Person Centered, Solution Oriented, Customer Service Focused) Collaborative (Approachable, Reasonable, Transparent) Value Driven Innovative (Yes Before No) Strong Sense of Urgency Our team of highly qualified professionals advances a critical system of behavioral healthcare in Ohio that helps people be well, get well, and stay well. Join our collaborative, service-oriented environment, where you will be respected and valued. The Ohio Department of Behavioral Health (DBH) is proud to be an Ohio Recovery Friendly Workplace, committed to supporting the health and well-being of all employees, including those in recovery. We foster an inclusive, stigma-free environment where individuals impacted by mental health and substance use challenges are valued, supported, and empowered to thrive. Our workplace culture promotes wellness, second-chance hiring, and recovery-informed policies that reflect our mission to serve Ohioans with compassion and respect, both in the community and within our own team.

Job Description

Please note: Effective October 1, 2025, the Ohio Department of Mental Health & Addiction Services has transitioned to its new name—the Ohio Department of Behavioral Health. This change reflects our continued commitment to providing comprehensive, person-centered care that addresses the full range of behavioral health needs for Ohioans. All positions and services now fall under the Ohio Department of Behavioral Health as we move forward in serving individuals, families, and communities across the state. What you'll do at DBH: The Sourcing Analyst supports agency purchasing by sourcing suppliers, evaluating proposals, developing specifications, administering contracts, and responding to customer inquiries. This role ensures compliance, strengthens supplier relationships, and promotes efficient, accurate procurement operations. Supplier Sourcing & Evaluation • Solicit, receive, and open bids and proposals per established procedures. • Coordinate delivery of supplier samples for evaluation. • Interview vendors, check references, and conduct site visits to assess capabilities. • Evaluate supplier submissions based on price, quality, service, reliability, and reputation. • Prepare documentation for Release & Permit or Controlling Board review and respond to DAS/OBM follow-ups. • Track procurement status and complete required follow-up actions. • Identify potential suppliers using catalogs, directories, trade journals, and online research. • Review mandatory-use program compliance (MBE/EDGE, OPI, OOD, CRP, OPS). • Customize terms and conditions for specific sourcing needs. Specification Development & Procurement Analysis • Collaborate with requestors to define specifications for goods and services. • Review and analyze program needs to determine required detail for sourcing. • Evaluate price proposals, financial data, and market conditions to recommend reasonable pricing and scope. • Verify goods and services meet agency specifications. • Address routine vendor performance issues and resolve basic customer or supplier disputes. • Draft routine RFPs and coordinate formal exception requests. • Create supplier evaluation methods aligned to specifications and agency criteria. • Coordinate responses to supplier questions with requestors and legal counsel. Contract & Purchase Order Administration • Review, distribute, and monitor requisitions, purchase orders, and contracts. • Recommend contract proposals and amendments. • Track contract status, maintain version control, and follow up with unresponsive parties. • Distribute contracts and amendments and apply correct financial codes, including split or proportional funding. Customer Inquiry Support • Serve as point of contact for customer inquiries via phone, email, writing, or in-person. • Provide information requiring knowledge of relevant rules, policies, and procedures. • Resolve or refer complaints using agency systems. • Research records to verify invoices, sales documents, reports, or status updates. • Update or retrieve data and maintain logs, reports, and correspondence. • Educate customers on OPS services using prepared materials. • Track customer data using spreadsheets or databases. This is an hourly position covered by the OCSEA/AFSCME bargaining unit (union), with a pay range of 28 on the OCSEA Pay Range Schedule. Normal working hours are Monday through Friday, 8:00am to 5:00pm. This position is located within our Ohio Pharmacy Services at 2150 West Broad St., Columbus, Ohio 43223. Unless required by any applicable union contract and/or requirements of the Ohio Revised Code, the selected candidate will begin at Step 1 of the pay range schedule listed above, with an opportunity for pay increase after six months of satisfactory performance and then a yearly raise thereafter.

Why Work for the State of Ohio At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes: Medical Coverage Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period Paid time off, including vacation, personal, sick leave and 11 paid holidays per year Childbirth, Adoption, and Foster Care leave Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more) Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation) *Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications

18 mos. exp. or 18 mos. trg. in purchasing/procurement/sourcing. -Or completion of associate core program in public or business administration, purchasing/procurement, materials management, contracting, acquisition management, logistics, strategic procurement, purchasing management, supply chain management or other sourcing related field. -Or 6 mos. exp. as Sourcing Associate, 64511. -Or equivalent of Minimum Class Qualifications for Employment noted above Job Skills: Purchasing, Stores, Inventory Technical Skills: Purchasing Professional Skills: Attention to Detail, Customer Focus, Ethics and Values, Priority Setting Required Educational Transcripts Official transcripts are required for all post-secondary education, coursework, or degrees listed on the application. Applicants must submit an official transcript before receiving a formal employment offer. Failure to provide transcripts within five (5) business days of the request will result in disqualification from further consideration. Transcripts printed from the institution's website will not be accepted. The Ohio Department of Behavioral Health reserves the right to evaluate the academic validity of the degree-granting institution. Supplemental Information Application Procedures To be considered for this position, you must apply online through this posting website (careers.ohio.gov). We no longer accept paper applications. When completing your online Ohio Civil Service Application, be sure to clearly describe how you meet the minimum qualifications outlined on this job posting. We will not give credit for your qualifications, experience, education, and training in the job selection process if there is no evidence provided on your application. In addition, "see resume" is not a substitution for completing supplemental questions. Answers to the supplemental questions must be fully supported by the work experience/education sections of your application. You may check the status of your application by signing into your profile on this website (careers.ohio.gov). We will communicate with you through the email you provided in your profile and job application. Be sure to check your email regularly. Background Check Notice The final candidate selected for this position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration. Rule 5122-7-21, "Background check on applicants," outlines disqualifying offenses that will preclude an applicant from being employed by the Department of Behavioral Health. If you require a reasonable accommodation for the application process, assessment &/or interview, please contact Andrew Seifert, EEO/ADA Administrator at andrew.seifert@mha.ohio.gov or 614-466-8884. All final applicants tentatively selected for this class will be required to submit to urinalysis to test for illegal drug use prior to appointments. An applicant with a positive test shall not be offered employment. ADA Statement Ohio is a Disability