Legislative Specialist I (Part Time)

Summary

Legislative Specialist I

Reporting to the Legislative Services Manager, the Legislative Specialist I performs various administrative duties in support of County Board activities and the Legislative Services Department.

Within the first 12 months, the Legislative Specialist I will develop strong working knowledge of County Board operations, including agenda preparation, meeting coordination and support, records management, and timely follow-through on assigned actions. Success in this role also includes building and maintaining positive, trust-based relationships with the County Board, County Executive, County staff, and members of the community while providing responsive and professional support.

Interviews will start for this role late October/early November 2026 Hours: 1st and 3rd week of the month work hours - Tuesday – 2:00 p.m. – 5:00 p.m.; Wednesday - 9:00 a.m. - 1:00 p.m. ; Thursday - 10:00 a.m. - 3:00 p.m. 2nd and 4th week of the month: Tuesday - 2:00 p.m. - 7:00 p.m.; Wednesday - 9:00 a.m. - 1:00 p.m.; Thursday - 10:00 a.m. - 3:00 p.m. Flexibility required. This position is not eligible for benefits

Key Responsibilities

The following duties are normal for this position. These are not intended to be all-inclusive. Other duties may be assigned consistent with the classification and operational needs of the office.

• Provides professional, impartial, and non-partisan administrative and legislative support to the County Board and assigned committees within a small department environment, including preparing and distributing agendas and minutes; completing required follow-up activities; assisting with cross-functional duties; and providing backup support as needed.
• Strong organizational and time-management skills, with the ability to prioritize work, manage multiple tasks, and meet established deadlines.
• Assists with proofreading, preparing, and distributing resolutions and ordinances accurately and within established deadlines.
• Coordinates and facilitates accessible in-person and virtual public meetings, including room reservations, public notices, audiovisual and video conferencing equipment, meeting materials and recordings, and participant access to virtual meeting platforms.
• Assists with updating the Legislative Services web page, ensuring timely and accurate posting of agendas, minutes, resolutions, ordinances, and all related materials.
• Performs reception duties for the Legislative Services office, Board Chair, Vice Chair and County Board of Supervisors.
• Communicates clearly, professionally, and effectively, both verbally and in writing, with internal and external stakeholders.
• Develops and maintains a working knowledge of government processes, County Board Rules, open meetings laws, and parliamentary procedure; demonstrates a willingness to learn and apply updates to these requirements.
• Maintains regular and predictable attendance, and works flexible hours as needed.

Education/Certifications/Experience Requirements

• Minimum Qualifications Education Graduation from high school or possession of a GED equivalent
• Experience One to two years of progressively responsible office or administrative support experience requiring proficient computer skills, accuracy, and strong attention to detail.
• Licenses, Certifications, and Other Requirements Must be 18 years old or older Employment is contingent upon successfully completing a County-required background check, which may include verification of employment history, education, professional credentials, criminal history, and other job-related information, consistent with applicable federal, state, and local laws.
• Preferred Qualifications Experience with local government operations and county-specific software systems is preferred but not required.
• Any combination of education, training, and experience that provides the required knowledge, skills, and abilities may be considered.

Required or Preferred Skills

• Ability to use standard office technology and department-specific software, including multifunction printers/scanners, audiovisual and transcription equipment, telephones, personal computers, Laserfiche, Kofax, and Microsoft Office Suite.
• Proficiency in Microsoft Office Suite applications, including Word, Excel, Outlook, and PowerPoint, with the ability to prepare accurate meeting agendas, minutes, correspondence, and other administrative documents.
• Willingness and ability to learn new processes, procedures, technologies, and County specific software.
• Ability to work independently and collaboratively in a small department environment; exercise sound judgment and make effective decisions; and provide flexible cross-functional and backup support as needed.
• Willingness and ability to learn, understand, and apply nonpartisan government processes; County Board Rules; open meetings laws; and parliamentary procedure, while maintaining a professional, impartial, and nonpartisan approach in all duties.
• Ability to add, subtract, multiply, divide, and calculate decimals and percentages.
• Ability to comprehend and interpret a variety of documents including meeting minutes and agendas, State statutes, policy and procedure manuals, etc.
• Ability to communicate clearly, professionally, and effectively—both verbally and in writing—with the County Board Chair, Board Supervisors, County Executive, department heads, members of the public, and other stakeholders, while maintaining a respectful, impartial, and nonpartisan approach.
• Ability to exercise sound judgment, discretion, and professionalism when handling sensitive, confidential, or politically sensitive information.
• Ability to remain calm, respectful, and objective in a public-facing environment and during challenging or time-sensitive situations.
• Ability to perform the physical activities associated with the position, including moving about the work area; bending, reaching, stooping, climbing, pushing, pulling, and occasionally moving items weighing up to 20 pounds, with or without reasonable accommodation.

Physical Requirements and Work Environment: This position operates in a professional small office environment within a government setting. The role involves regular interaction with elected officials, government staff, and members of the public. Work is primarily performed at a desk using a computer, phone, and standard office equipment. The position requires attendance at committee meetings and public hearings, which may occur during evenings or extended hours. The environment is fast-paced during active legislative periods and may require managing multiple deadlines with a high level of accuracy and confidentiality.

Job Description

Legislative Specialist I

Reporting to the Legislative Services Manager, the Legislative Specialist I performs various administrative duties in support of County Board activities and the Legislative Services Department.

Within the first 12 months, the Legislative Specialist I will develop strong working knowledge of County Board operations, including agenda preparation, meeting coordination and support, records management, and timely follow-through on assigned actions. Success in this role also includes building and maintaining positive, trust-based relationships with the County Board, County Executive, County staff, and members of the community while providing responsive and professional support.

Interviews will start for this role late October/early November 2026 Hours: 1st and 3rd week of the month work hours - Tuesday – 2:00 p.m. – 5:00 p.m.; Wednesday - 9:00 a.m. - 1:00 p.m. ; Thursday - 10:00 a.m. - 3:00 p.m. 2nd and 4th week of the month: Tuesday - 2:00 p.m. - 7:00 p.m.; Wednesday - 9:00 a.m. - 1:00 p.m.; Thursday - 10:00 a.m. - 3:00 p.m. Flexibility required. This position is not eligible for benefits

Key Responsibilities

The following duties are normal for this position. These are not intended to be all-inclusive. Other duties may be assigned consistent with the classification and operational needs of the office.

• Provides professional, impartial, and non-partisan administrative and legislative support to the County Board and assigned committees within a small department environment, including preparing and distributing agendas and minutes; completing required follow-up activities; assisting with cross-functional duties; and providing backup support as needed.
• Strong organizational and time-management skills, with the ability to prioritize work, manage multiple tasks, and meet established deadlines.
• Assists with proofreading, preparing, and distributing resolutions and ordinances accurately and within established deadlines.
• Coordinates and facilitates accessible in-person and virtual public meetings, including room reservations, public notices, audiovisual and video conferencing equipment, meeting materials and recordings, and participant access to virtual meeting platforms.
• Assists with updating the Legislative Services web page, ensuring timely and accurate posting of agendas, minutes, resolutions, ordinances, and all related materials.
• Performs reception duties for the Legislative Services office, Board Chair, Vice Chair and County Board of Supervisors.
• Communicates clearly, professionally, and effectively, both verbally and in writing, with internal and external stakeholders.
• Develops and maintains a working knowledge of government processes, County Board Rules, open meetings laws, and parliamentary procedure; demonstrates a willingness to learn and apply updates to these requirements.
• Maintains regular and predictable attendance, and works flexible hours as needed.

Education/Certifications/Experience Requirements

• Minimum Qualifications Education Graduation from high school or possession of a GED equivalent
• Experience One to two years of progressively responsible office or administrative support experience requiring proficient computer skills, accuracy, and strong attention to detail.
• Licenses, Certifications, and Other Requirements Must be 18 years old or older Employment is contingent upon successfully completing a County-required background check, which may include verification of employment history, education, professional credentials, criminal history, and other job-related information, consistent with applicable federal, state, and local laws.
• Preferred Qualifications Experience with local government operations and county-specific software systems is preferred but not required.
• Any combination of education, training, and experience that provides the required knowledge, skills, and abilities may be considered.

Required or Preferred Skills

• Ability to use standard office technology and department-specific software, including multifunction printers/scanners, audiovisual and transcription equipment, telephones, personal computers, Laserfiche, Kofax, and Microsoft Office Suite.
• Proficiency in Microsoft Office Suite applications, including Word, Excel, Outlook, and PowerPoint, with the ability to prepare accurate meeting agendas, minutes, correspondence, and other administrative documents.
• Willingness and ability to learn new processes, procedures, technologies, and County specific software.
• Ability to work independently and collaboratively in a small department environment; exercise sound judgment and make effective decisions; and provide flexible cross-functional and backup support as needed.
• Willingness and ability to learn, understand, and apply nonpartisan government processes; County Board Rules; open meetings laws; and parliamentary procedure, while maintaining a professional, impartial, and nonpartisan approach in all duties.
• Ability to add, subtract, multiply, divide, and calculate decimals and percentages.
• Ability to comprehend and interpret a variety of documents including meeting minutes and agendas, State statutes, policy and procedure manuals, etc.
• Ability to communicate clearly, professionally, and effectively—both verbally and in writing—with the County Board Chair, Board Supervisors, County Executive, department heads, members of the public, and other stakeholders, while maintaining a respectful, impartial, and nonpartisan approach.
• Ability to exercise sound judgment, discretion, and professionalism when handling sensitive, confidential, or politically sensitive information.
• Ability to remain calm, respectful, and objective in a public-facing environment and during challenging or time-sensitive situations.
• Ability to perform the physical activities associated with the position, including moving about the work area; bending, reaching, stooping, climbing, pushing, pulling, and occasionally moving items weighing up to 20 pounds, with or without reasonable accommodation.

Physical Requirements and Work Environment: This position operates in a professional small office environment within a government setting. The role involves regular interaction with elected officials, government staff, and members of the public. Work is primarily performed at a desk using a computer, phone, and standard office equipment. The position requires attendance at committee meetings and public hearings, which may occur during evenings or extended hours. The environment is fast-paced during active legislative periods and may require managing multiple deadlines with a high level of accuracy and confidentiality.