Sample Library Coordinator

Summary

OverviewAbout PHOENIX PHOENIX Retail, LLC is a retail platform operating the Express and Bonobos brands worldwide. About Express Express is a multichannel apparel brand dedicated to a design philosophy rooted in modern, confident and effortless style whether dressing for work, everyday or special occasions. Since its launch in 1980, the brand has embraced a design philosophy rooted in modern, confident and effortless style. Express ensures you look and feel your best, wherever life takes you. The Company operates over 400 retail and outlet stores in the United States and Puerto Rico, theexpress.comonline store and the Express mobile app. About Bonobos Our Bonobos menswear brand is known for being a style instigator and offering perfect-fit risks through our innovative retail model and personalized experience. Launched online in 2007 with its signature line of chinos, Bonobos now offers a variety of styles available to order online and to try on at any one of our 50 Guideshop locations and at www.bonobos.com. Our Guideshops are in-real-life stores that deliver one-on-one service and expert fit advice. Don't think traditional retail, Bonobos is something you haven't seen before.Location NameColumbus Corporate HeadquartersResponsibilitiesNote: This is an onsite, part-time position up to 20 hours per weekPOSITION OVERVIEWThe Sample Library Coordinator is responsible for managing all daily functions of the sample library to support Merchandising, and Cross-Function departmental requests. This role ensures accurate intake, organization, tracking, and distribution of product samples, while maintaining detailed records and providing timely support to internal teams.KEY RESPONSIBILITIESReceive and process incoming Floorset POsCreate and log new samples into the sample library database, filing by department and style numberMaintain organized sample bins, library shelves, and desk locationsMonitor and fulfill sample requests from, merchant teams, and other stakeholdersDeliver samples, hangers, racks, and related materials to designated locationsUse systems such as RMS and Excel to input and track sample data (e.g., PO, style, color, quantity)Update the sample library database with brand samples, floorset information, and SKU detailsCreate non-merchandise cases and maintain accurate country-of-origin and quantity recordsPerform regular inventory checks and update sample locationsLocate and lock cases as needed to ensure security and accuracySupport Value-Added Services by delivering samples, hang tags, or other items for processingCreate and ticket tags for merchant samples using RMS dataEnsure correct department, spec number, style, and color details are included on tagsSend and manage email requests for sample processing (e.g., GOH sample requests)Collaborate with leads and other departments to fulfill urgent or specialized requestsPrepare detailed spreadsheets and reports for sample requests, including delivery times and locationsReceive, track, and ship excess samples for floor set POs to Radial to put back into inventoryReceive, Label + Log Tech/Design Samples PPOrganizing sample sale racks+ boxes in preparationfor quarterly sample salesREQUIRED EXPERIENCE & QUALIFICATIONS0-3 years of experienceStrong organizational skills with attention to detailProficiency in data entry and familiarity with systems such as RMS and Excel/Google SheetsAbility to manage multiple tasks and prioritize in a fast-paced environmentEffective written and verbal communication skillsBasic Excel skills for tracking and reportingAbility to lift and move sample boxes and materials as requiredEarly EntryClosingIf you would like to know more about the California Consumer Privacy Act clickhere.Applicants must be currently authorized to work full-time in the United States. PHOENIX does not sponsor applicants for work visas (e.g., H-1B or TN status) for this position.An equal opportunity employer, PHOENIX does not discriminate in recruiting, hiring or any other terms and conditions of employment hiring on the basis of any federal, state, or locally protected characteristic. PHOENIXonly hires individuals authorized for employment in the United States. PHOENIX is committed to providing reasonable accommodation to individuals with disabilities. If you need an accommodation to search and apply for a job position due to a disability, please call 1-800-964-9793 and say 'Associate Relations' orsend an e-mail toAssociateRelations@Express.comand let us know the nature of your request and your contact information.Notification to Agencies : Please note that PHOENIX does not accept unsolicited resumes or calls from third-party recruiters or employment agencies. In the absence of a signed Master Service Agreement and approval from HR to submit resumes for a specific requisition, PHOENIX will not consider or approve payment to any third-parties for hires made.#J-18808-Ljbffr

Job Description

OverviewAbout PHOENIX PHOENIX Retail, LLC is a retail platform operating the Express and Bonobos brands worldwide. About Express Express is a multichannel apparel brand dedicated to a design philosophy rooted in modern, confident and effortless style whether dressing for work, everyday or special occasions. Since its launch in 1980, the brand has embraced a design philosophy rooted in modern, confident and effortless style. Express ensures you look and feel your best, wherever life takes you. The Company operates over 400 retail and outlet stores in the United States and Puerto Rico, theexpress.comonline store and the Express mobile app. About Bonobos Our Bonobos menswear brand is known for being a style instigator and offering perfect-fit risks through our innovative retail model and personalized experience. Launched online in 2007 with its signature line of chinos, Bonobos now offers a variety of styles available to order online and to try on at any one of our 50 Guideshop locations and at www.bonobos.com. Our Guideshops are in-real-life stores that deliver one-on-one service and expert fit advice. Don't think traditional retail, Bonobos is something you haven't seen before.Location NameColumbus Corporate HeadquartersResponsibilitiesNote: This is an onsite, part-time position up to 20 hours per weekPOSITION OVERVIEWThe Sample Library Coordinator is responsible for managing all daily functions of the sample library to support Merchandising, and Cross-Function departmental requests. This role ensures accurate intake, organization, tracking, and distribution of product samples, while maintaining detailed records and providing timely support to internal teams.KEY RESPONSIBILITIESReceive and process incoming Floorset POsCreate and log new samples into the sample library database, filing by department and style numberMaintain organized sample bins, library shelves, and desk locationsMonitor and fulfill sample requests from, merchant teams, and other stakeholdersDeliver samples, hangers, racks, and related materials to designated locationsUse systems such as RMS and Excel to input and track sample data (e.g., PO, style, color, quantity)Update the sample library database with brand samples, floorset information, and SKU detailsCreate non-merchandise cases and maintain accurate country-of-origin and quantity recordsPerform regular inventory checks and update sample locationsLocate and lock cases as needed to ensure security and accuracySupport Value-Added Services by delivering samples, hang tags, or other items for processingCreate and ticket tags for merchant samples using RMS dataEnsure correct department, spec number, style, and color details are included on tagsSend and manage email requests for sample processing (e.g., GOH sample requests)Collaborate with leads and other departments to fulfill urgent or specialized requestsPrepare detailed spreadsheets and reports for sample requests, including delivery times and locationsReceive, track, and ship excess samples for floor set POs to Radial to put back into inventoryReceive, Label + Log Tech/Design Samples PPOrganizing sample sale racks+ boxes in preparationfor quarterly sample salesREQUIRED EXPERIENCE & QUALIFICATIONS0-3 years of experienceStrong organizational skills with attention to detailProficiency in data entry and familiarity with systems such as RMS and Excel/Google SheetsAbility to manage multiple tasks and prioritize in a fast-paced environmentEffective written and verbal communication skillsBasic Excel skills for tracking and reportingAbility to lift and move sample boxes and materials as requiredEarly EntryClosingIf you would like to know more about the California Consumer Privacy Act clickhere.Applicants must be currently authorized to work full-time in the United States. PHOENIX does not sponsor applicants for work visas (e.g., H-1B or TN status) for this position.An equal opportunity employer, PHOENIX does not discriminate in recruiting, hiring or any other terms and conditions of employment hiring on the basis of any federal, state, or locally protected characteristic. PHOENIXonly hires individuals authorized for employment in the United States. PHOENIX is committed to providing reasonable accommodation to individuals with disabilities. If you need an accommodation to search and apply for a job position due to a disability, please call 1-800-964-9793 and say 'Associate Relations' orsend an e-mail toAssociateRelations@Express.comand let us know the nature of your request and your contact information.Notification to Agencies : Please note that PHOENIX does not accept unsolicited resumes or calls from third-party recruiters or employment agencies. In the absence of a signed Master Service Agreement and approval from HR to submit resumes for a specific requisition, PHOENIX will not consider or approve payment to any third-parties for hires made.#J-18808-Ljbffr