Procurement Technician

Summary

Position Title: Procurement Technician

Reports to: Contracts and Proposal Manager

Salary Range: $65,000 – $85,000 annually

Location: Hybrid, Remote, 10% travel. Eligible candidates must reside in TN, MI, OH, IN, FL, WV, NC, TX, PA, AL, CO.

DESCRIPTION

IACMI is seeking a Procurement Technician at our headquarters in Knoxville, TN to provide support to IACMI’s acquisition, procurement, and contracting operations. This position will provide day-to-day support for purchasing activities across multiple programs funded by the Department of War (DoW), Department of Energy (DOE), and other sponsors. The Procurement Technician will serve as a key member of the Program Administration and Contracting Team (PACT), ensuring procurement actions are conducted in accordance with organizational policies, sponsor requirements, and applicable regulations.

The primary function of the position is to process purchase requests, assist in vendor onboarding activities, coordinate competitive solicitations, and provide administrative and operational support to contract management functions. This individual should possess strong organizational skills, attention to detail, and the ability to manage multiple priorities simultaneously. The ideal candidate will be customer-focused, capable of working independently in a remote environment, and committed to maintaining compliance throughout the procurement lifecycle.

This position will collaborate closely with program managers, finance, project personnel, budget managers, legal counsel, and external vendors to facilitate efficient and compliant procurements in support of IACMI’s mission.

RESPONSIBILITIES

• Process purchase requisitions, purchase requests, and other procurement transactions in accordance with organizational policies and sponsor requirements
• Review procurement requests for completeness, funding availability, justification, and supporting documentation
• Assist with new vendor onboarding activities, including review of required vendor documentation and compliance certifications
• Maintain vendor records and procurement documentation within applicable procurement and contract management systems
• Develop, issue, and administer Requests for Quotations (RFQs), Requests for Proposals (RFPs), Requests for Information (RFIs), and other competitive solicitation documents in accordance with organizational policies and sponsor requirements
• Coordinate solicitation activities, including bidder communications, proposal receipt, evaluation support, and documentation of procurement decisions
• Conduct market research and obtain competitive pricing to support procurement planning and sourcing activities
• Prepare evaluation summaries, procurement memoranda, and award recommendation documentation
• Assist the Contracts Team, as needed, with the preparation and processing of purchase orders, procurement agreements, amendments, and other acquisition-related documents
• Support subcontract and consultant agreement processing, modifications, and closeout activities
• Coordinate with project managers, budget managers, and the Project Finance Team to ensure purchases align with approved budgets and project requirements
• Monitor procurement actions to ensure compliance with federal, state, sponsor, and organizational requirements
• Maintain procurement files and records sufficient to support internal and external audits
• Generate procurement status reports, vendor activity reports, and other management reporting as required
• Support continuous improvement initiatives related to procurement policies, procedures, systems, and internal controls
• Provide customer service and procurement guidance to internal stakeholders concerning purchasing processes and requirements
• Perform other duties as assigned

MINIMUM QUALIFICATIONS

• Bachelor's degree in Business Administration, Supply Chain Management, Procurement, Finance, Accounting, or other related field
• Minimum of two years of experience in procurement, purchasing, contract administration, finance, or other related business function
• Experience processing purchase requisitions, or other procurement related transactions
• Experience with competitive solicitation processes, including RFPs and RFQs
• Strong organizational skills and ability to manage multiple assignments simultaneously
• Excellent attention to detail and commitment to maintaining accurate records
• Ability to communicate effectively with internal and external stakeholders
• Ability to work independently while maintaining compliance with policies and procedures
• Proficiency in Microsoft Office applications, including Excel, Word, Outlook, Teams, and PowerPoint
• Strong Analytical, problem-solving, and customer service skills
• Ability to maintain confidentiality of procurement, contractual, financial, and organizational information
• Technical Aptitude and ability to learn procurement, financial, and contract management systems
• Enthusiasm for IACMI’s mission to engage, support, and elevate members of our community
• Ability to work independently while following directives and compliance considerations
• Valid US driver’s license required
• Must be able to sit for long periods of time

PREFERRED QUALIFICATIONS

• Experience supporting federal grants, cooperative agreements, contracts, or subawards
• Familiarity with Uniform Guidance (2 CFR 200) procurement requirements
• Experience using procurement, or contract management systems
• Knowledge of DoW and DOE procurement requirements
• Professional certifications such as Certified Professional Public Buyer (CPPB), Certified Procurement Professional (CPP), or similar credentials
• Experience working for a nonprofit organization, university, government entity, or federally funded organization

BENEFITS

• Comprehensive benefits package, including 401(k), medical, dental, vision, term life, AD&D, short-term disability, and long-term disability insurance
• Generous paid time off and flexible work arrangements
• Professional development opportunities

ABOUT IACMI:

The Institute for Advanced Composites Manufacturing Innovation, or IACMI – The Composites Institute®, managed by Collaborative Composite Solutions (CCS) Corporation is focused on strengthening U.S. manufacturing competitiveness through innovation, workforce development, and advanced materials. Based in Knoxville, Tennessee, IACMI brings together nearly 200 industry, academic, and government partners to accelerate advanced manufacturing technologies and develop the next generation of skilled workers. Established in 2015 by the U.S. Department of Energy, IACMI is part of the Manufacturing USA® network of institutes working to secure America’s global leadership in advanced manufacturing. Since 2019, IACMI has scaled up workforce programs for the U.S. Department of War (DoW), with support from the Industrial Base Analysis and Sustainment (IBAS) program within the Innovation Capability and Modernization (ICAM) office.

Job Description

Position Title: Procurement Technician

Reports to: Contracts and Proposal Manager

Salary Range: $65,000 – $85,000 annually

Location: Hybrid, Remote, 10% travel. Eligible candidates must reside in TN, MI, OH, IN, FL, WV, NC, TX, PA, AL, CO.

DESCRIPTION

IACMI is seeking a Procurement Technician at our headquarters in Knoxville, TN to provide support to IACMI’s acquisition, procurement, and contracting operations. This position will provide day-to-day support for purchasing activities across multiple programs funded by the Department of War (DoW), Department of Energy (DOE), and other sponsors. The Procurement Technician will serve as a key member of the Program Administration and Contracting Team (PACT), ensuring procurement actions are conducted in accordance with organizational policies, sponsor requirements, and applicable regulations.

The primary function of the position is to process purchase requests, assist in vendor onboarding activities, coordinate competitive solicitations, and provide administrative and operational support to contract management functions. This individual should possess strong organizational skills, attention to detail, and the ability to manage multiple priorities simultaneously. The ideal candidate will be customer-focused, capable of working independently in a remote environment, and committed to maintaining compliance throughout the procurement lifecycle.

This position will collaborate closely with program managers, finance, project personnel, budget managers, legal counsel, and external vendors to facilitate efficient and compliant procurements in support of IACMI’s mission.

RESPONSIBILITIES

• Process purchase requisitions, purchase requests, and other procurement transactions in accordance with organizational policies and sponsor requirements
• Review procurement requests for completeness, funding availability, justification, and supporting documentation
• Assist with new vendor onboarding activities, including review of required vendor documentation and compliance certifications
• Maintain vendor records and procurement documentation within applicable procurement and contract management systems
• Develop, issue, and administer Requests for Quotations (RFQs), Requests for Proposals (RFPs), Requests for Information (RFIs), and other competitive solicitation documents in accordance with organizational policies and sponsor requirements
• Coordinate solicitation activities, including bidder communications, proposal receipt, evaluation support, and documentation of procurement decisions
• Conduct market research and obtain competitive pricing to support procurement planning and sourcing activities
• Prepare evaluation summaries, procurement memoranda, and award recommendation documentation
• Assist the Contracts Team, as needed, with the preparation and processing of purchase orders, procurement agreements, amendments, and other acquisition-related documents
• Support subcontract and consultant agreement processing, modifications, and closeout activities
• Coordinate with project managers, budget managers, and the Project Finance Team to ensure purchases align with approved budgets and project requirements
• Monitor procurement actions to ensure compliance with federal, state, sponsor, and organizational requirements
• Maintain procurement files and records sufficient to support internal and external audits
• Generate procurement status reports, vendor activity reports, and other management reporting as required
• Support continuous improvement initiatives related to procurement policies, procedures, systems, and internal controls
• Provide customer service and procurement guidance to internal stakeholders concerning purchasing processes and requirements
• Perform other duties as assigned

MINIMUM QUALIFICATIONS

• Bachelor's degree in Business Administration, Supply Chain Management, Procurement, Finance, Accounting, or other related field
• Minimum of two years of experience in procurement, purchasing, contract administration, finance, or other related business function
• Experience processing purchase requisitions, or other procurement related transactions
• Experience with competitive solicitation processes, including RFPs and RFQs
• Strong organizational skills and ability to manage multiple assignments simultaneously
• Excellent attention to detail and commitment to maintaining accurate records
• Ability to communicate effectively with internal and external stakeholders
• Ability to work independently while maintaining compliance with policies and procedures
• Proficiency in Microsoft Office applications, including Excel, Word, Outlook, Teams, and PowerPoint
• Strong Analytical, problem-solving, and customer service skills
• Ability to maintain confidentiality of procurement, contractual, financial, and organizational information
• Technical Aptitude and ability to learn procurement, financial, and contract management systems
• Enthusiasm for IACMI’s mission to engage, support, and elevate members of our community
• Ability to work independently while following directives and compliance considerations
• Valid US driver’s license required
• Must be able to sit for long periods of time

PREFERRED QUALIFICATIONS

• Experience supporting federal grants, cooperative agreements, contracts, or subawards
• Familiarity with Uniform Guidance (2 CFR 200) procurement requirements
• Experience using procurement, or contract management systems
• Knowledge of DoW and DOE procurement requirements
• Professional certifications such as Certified Professional Public Buyer (CPPB), Certified Procurement Professional (CPP), or similar credentials
• Experience working for a nonprofit organization, university, government entity, or federally funded organization

BENEFITS

• Comprehensive benefits package, including 401(k), medical, dental, vision, term life, AD&D, short-term disability, and long-term disability insurance
• Generous paid time off and flexible work arrangements
• Professional development opportunities

ABOUT IACMI:

The Institute for Advanced Composites Manufacturing Innovation, or IACMI – The Composites Institute®, managed by Collaborative Composite Solutions (CCS) Corporation is focused on strengthening U.S. manufacturing competitiveness through innovation, workforce development, and advanced materials. Based in Knoxville, Tennessee, IACMI brings together nearly 200 industry, academic, and government partners to accelerate advanced manufacturing technologies and develop the next generation of skilled workers. Established in 2015 by the U.S. Department of Energy, IACMI is part of the Manufacturing USA® network of institutes working to secure America’s global leadership in advanced manufacturing. Since 2019, IACMI has scaled up workforce programs for the U.S. Department of War (DoW), with support from the Industrial Base Analysis and Sustainment (IBAS) program within the Innovation Capability and Modernization (ICAM) office.