Administrative & Finance Coordinator / Senior Administrative & Finance Coordinator

Summary

San Gorgonio Pass Water Agency

Administrative & Finance Coordinator / Senior Administrative & Finance Coordinator

Beaumont, California | One Vacancy | Appointment Based on Qualifications

Bring your accounting and payroll skills to a small, collaborative team where every contribution matters. San Gorgonio Pass Water Agency (SGPWA) is seeking an organized, resourceful professional to support its financial operations, administrative services, and Board activities. This single vacancy may be filled at the journey or Senior level, depending on qualifications and experience.

The Opportunity

Working with the Chief Financial Officer and Executive Assistant/Clerk of the Board, you will support payroll processing, accounts payable and receivable, journal entries, financial records, budget preparation, audits, and accounting discrepancy resolution. You will also assist with Board materials, meeting coordination, records management, and related administrative activities. The Senior level carries greater independence, including payroll administration and more advanced accounting and budget support.

What You Bring

Strong accounting and payroll skills, accuracy, sound judgment, and the ability to organize work and the ability to prioritize assignments and follow through on commitments are especially valuable. We seek a dependable team member who communicates clearly, maintains confidentiality, takes initiative, and willingly supports colleagues. Candidates whose strongest experience is in accounting, payroll, and financial support are encouraged to apply; many administrative and Board-support processes can be learned.

Compensation and Benefits

Administrative & Finance Coordinator: $74,663–$95,984 annually DOQ
Senior Administrative & Finance Coordinator: $84,891–$108,941 annually DOQ

Benefits include CalPERS retirement, Agency-paid health coverage for employees and dependents, fully paid dental and vision plans, a 9/80 work schedule, and professional development support. See the recruitment brochure for complete details.

Job Description

The following duties are representative of both levels. Incumbents at the entry/journey level perform duties with greater supervision and less complexity, while incumbents at the Senior level perform the full range of duties independently and may be assigned lead responsibility for specialized functions.

 Finance and Accounting Support

• Process payroll and maintain payroll records.
• Review timesheets, leave balances, deductions, and payroll adjustments.
• Prepare and process bank deposits.
• Enter accounting transactions into financial software systems.
• Assist with accounts payable and accounts receivable functions.
• Review invoices and supporting documentation.
• Prepare and maintain financial spreadsheets and records.
• Assist with budget preparation, monitoring, and reporting.
• Prepare journal entries and maintain supporting documentation.
• Compile financial data and prepare reports.
• Assist with annual audits and financial reporting requirements.
• Research and resolve accounting discrepancies.
• Assist with purchasing and vendor payment processing.
• Performs other duties as assigned.

Administrative and Clerk of the Board Support

• Assist with preparation and distribution of Board meeting materials.
• Maintain official Agency records and filing systems.
• Coordinate Board Member travel arrangements and reimbursements.
• Assist with legal notices, public notices, and required filings.
• Assist with Brown Act compliance activities.
• Scan, index, organize, and maintain electronic records.
• Prepare correspondence, reports, forms, agendas, and spreadsheets.
• Maintain calendars, schedules, and administrative records.
• Coordinate meetings, training sessions, and special events.
• Respond to inquiries from staff, Board Members, consultants, governmental agencies, and the public.
• Serve as backup support for Clerk of the Board functions.
• Operate office equipment and software applications.
• Maintain confidentiality of sensitive financial, personnel, and legal information.
• Perform related duties as assigned.

Additional Duties Performed Primarily at the Senior Level

• Independently administer payroll processing and related reporting requirements.
• Assist in preparation of the Agency's annual operating and capital budgets.
• Prepare increasingly complex financial and administrative reports.
• Serve as primary backup to the Executive Assistant/Clerk of the Board during absences.
• Coordinate Board agenda posting and meeting logistics.
• Assist with preparation and filing of regulatory and legal documents.
• Train lower-level administrative staff on financial and records management procedures.
• Recommend improvements to administrative and financial processes.